Orangeville public meetings in 2021

Heritage Orangeville

The Heritage Orangeville Committee is meeting to discuss several heritage matters, including the potential removal of a property at 15 Faulkner Street from the municipal heritage register and a demolition request for 35 Second Street. The committee will also review an awareness plaque application for 80 Mill Street, a proclamation for Heritage Week 2022, and an archaeological assessment report. Public participation is by phone or written comment due to COVID-19 restrictions.

• Removal of 15 Faulkner Street from Municipal Heritage Register
• Demolition of 35 Second Street, a Municipal Heritage Register property
• Awareness Plaque Program application for 80 Mill Street
• Heritage Week 2022 proclamation review
• Archaeological assessment report from Bluestone Research

Heritage Orangeville approved removing 15 Faulkner Street from the Municipal Heritage Register, with documentation required, and approved demolition of 35 Second Street. The committee also approved an awareness plaque for 80 Mill Street and a Heritage Week display, but defeated a proposed theme.

• Approved removal of 15 Faulkner St from Municipal Heritage Register with documentation stipulation (unanimous)
• Approved demolition of structure at 35 Second Street (unanimous)
• Approved Awareness Plaque for 80 Mill Street pending historical confirmation (unanimous)
• Defeated Heritage Week theme 'Design through the Decades'
• Approved receiving Heritage Week proclamation with theme pending provincial confirmation (carried)
• Approved receiving archaeological assessment report with comment deferred (unanimous)
• Approved Heritage Week display subject to COVID-19 regulations and Winter Market schedule (carried)
• Appointed working group for Heritage Week display (carried)

Men's Homelessness Committee

The Men's Homelessness Committee is meeting electronically to approve prior minutes, hear from two delegations, and discuss recommendations for a council report based on a University of Guelph needs assessment. No correspondence was received, and the next meeting date is to be set by the Chair.

• Delegation from Mahesh Bhalerao, Mojanhi Foundation & ACTS Foundation
• Delegation from Anna McGregor, Director, Community Services, County of Dufferin
• Discussion of University of Guelph Needs Assessment and recommendations for council report
• Approval of minutes from December 1, 2021 meeting

The committee approved the minutes of the December 1, 2021 meeting. They heard from Mahesh Bhalerao of the Mojanhi & ACTS Foundations about potential support, and from Anna McGregor, Director of Community Services for Dufferin County, on housing and homelessness programs. The committee reviewed the final draft of the University of Guelph Needs Assessment on men's homelessness and agreed to collaboratively review gaps and recommendations, with a report to Council scheduled for January 24, 2022.

• Approved minutes of December 1, 2021 meeting
• Reviewed final draft of University of Guelph Needs Assessment
• Agreed to collaboratively review gaps and recommendations via shared spreadsheet
• Scheduled report to Council for January 24, 2022

Special Council Meeting - Operating Budget

This special council meeting is dedicated to reviewing and approving the 2022 operating budget. Council will consider a 0.83% ($310,952) tax levy increase for the consolidated budget and the water/wastewater self-funded budget, as well as a $87,000 allocation for by-law review staffing. The meeting is held electronically due to COVID-19, with public participation by phone or email.

• 2022 Operating Budget presentation and approval
• 0.83% ($310,952) levy increase for 2022 Tax Funded Consolidated Budget
• Water and Waste-water self-funded budget approval
• $87,000 for staffing assistance for by-law review (CPS-2021-085)
• Confirmation by-law for meeting proceedings

Special Council Meeting - Capital Budget

This special council meeting is dedicated to reviewing and approving the 2022 Capital Budget. The agenda includes a staff recommendation to approve $130,000 for a sidewalk near 236 First Street, and presentations from town staff on the budget. The meeting also includes adoption of previous minutes and passage of by-laws, including an amendment to the open-air fire by-law.

• 2022 Capital Budget presentation and discussion
• $130,000 for sidewalk installation near 236 First Street
• By-law to amend fire permit fees and regulations (By-law 2016-110)
• Adoption of minutes from Nov 29 and Dec 6, 2021 meetings
• Confirmation by-law for this meeting's proceedings

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting electronically to review a draft community engagement survey, call for members to form working groups for the survey and a Holi celebration in March 2022, and receive updates on a consultant budget request to Council. The agenda also includes adoption of the previous meeting's minutes. No presentations or correspondence are scheduled.

• Review of 2021-12-03 Community Survey draft
• Call for interest to form working group for community engagement survey
• Call for interest to form working group for Holi celebration in March 2022
• Update on request to Council for consultant funds
• Adoption of 2021-11-11 meeting minutes

The Equity, Diversity and Inclusion Committee approved the draft community engagement survey for final review in January and approved the formation of two working groups: one for the community survey and one for a Holi celebration. The consultant budget request remains under review with no guarantee of approval. No other substantive decisions were made.

• Approved draft community engagement survey for final review in January (unanimous)
• Approved formation of Community Survey Working Group led by Chair Post (unanimous)
• Approved formation of Holi Celebration Working Group led by Co-chair Andrews (unanimous)

Orangeville Public Library Board

The Orangeville Public Library Board is holding a hybrid meeting with routine procedural items: approving the November 17, 2021 minutes, receiving information items and correspondence, and scheduling the next meeting for February 23, 2022. No substantive decisions or discussions are listed on the agenda.

• Approval of 2021-11-17 Library Board minutes
• Receive information items
• Receive correspondence
• Next meeting scheduled for February 23, 2022

The Orangeville Public Library Board met on December 8, 2021, and approved the minutes from the previous meeting. The board decided to defer recruitment of a new public member following the departure of B. MacDonald. No other substantive decisions were made; the meeting included presentations and receipt of information and correspondence items.

• Approved minutes of November 17, 2021 meeting (carried)
• Deferred recruitment of new public member after B. MacDonald's departure
• Received information items: CEO Report and Library Service Index (carried)
• Received correspondence items including non-resident fee letters and Friends of the Library minutes (carried)

Business and Economic Development Committee

The Business and Economic Development Advisory Committee is meeting electronically to receive a divisional progress report and 2022 plans from the Manager of Economic Development and Culture, hear from the Mayor of Smooth Rock Falls on investment attraction, and get an update on high-speed internet installations in Orangeville. The committee will also consider adopting minutes from previous meetings and receive updates from the Official Plan Steering Committee.

• Presentation: BEDAC Activity Report - January to November 2021 and Economic Development Report 2019/2020
• Presentation: Mayor Sue Perras of Smooth Rock Falls on 20-year plan and investment attraction
• Presentation: Jack Walsh of Wightman on high-speed internet installations in Orangeville
• Adoption of minutes from 2021-09-21 and 2021-06-22 meetings
• Official Plan Steering Committee update

The Business and Economic Development Committee received updates on 2021 initiatives, including the Virtual Advisory program, Digital Main Street grants, and the new 'Love, Orangeville' tourism brand. No formal decisions were made; the meeting was informational, with presentations from staff and guest speakers.

• Approved minutes of the 2021-09-21 committee meeting

Sustainable Orangeville

Sustainable Orangeville, a Town of Orangeville committee, is meeting electronically to discuss routine business including approving previous minutes, receiving updates on the Hutchinson Trail, its annual report and workplan, and updates from sub-committees (Waste, Communities in Bloom, Active Transportation, Urban Harvest, Bat Boxes, Community Gardens). They will also hear a presentation on cycling and pedestrian safety. The meeting is open to the public by phone.

• Approval of minutes from October 5, 2021 meeting
• Update on Hutchinson Trail by Kevin Barry
• Annual Report and Workplan discussion
• Active Transportation sub-committee to discuss Share the Road Cycling Coalition
• Cycling and Pedestrian Safety Update

Council Meeting

Orangeville Council is meeting electronically on December 6, 2021, to consider several staff reports and by-laws. Key items include approving an Official Plan and Zoning By-law amendment to permit supportive housing at 236 First Street, and entering into a winter maintenance agreement with Metrolinx. Council will also receive updates on the Survey Lane and transit terminal projects, as well as annual reports from committees. The meeting includes a closed session for legal matters.

• Approve Official Plan Amendment No. 129 and Zoning By-law amendment for supportive housing at 236 First Street
• Enter into winter maintenance agreement with Metrolinx
• Receive Orangeville Hydro Limited Business Plan 2022-2026 and authorize Shareholder's Resolution
• Transfer approximately $20,000 from Sustainable Orangeville committee budget to Environmental Reserve
• Receive 2022 work plans for Regulatory By-law Review, Equity Diversity and Inclusion, and Sustainable Orangeville committees

Council approved the Official Plan and Zoning By-law amendments for 236 First Street to permit a supportive housing use, and passed the corresponding by-laws. A motion to include $130,000 for a sidewalk in the 2022 capital budget was also carried. Council also approved a temporary amendment to the Burn Permit By-law allowing burning with a permit from 12 p.m. to 11 p.m. until January 25, 2022.

• Approved Official Plan Amendment No. 129 and Zoning By-law amendment for 236 First Street to permit supportive housing (unanimous)
• Approved $130,000 for sidewalk installation at 236 First Street for 2022 capital budget consideration (unanimous)
• Approved temporary Burn Permit By-law amendment allowing burning 12 p.m. to 11 p.m. until Jan 25, 2022 (5-1)
• Received Orangeville Hydro Limited Business Plan 2022-2026 and authorized Mayor and Clerk to execute Shareholder's Resolution
• Approved Metrolinx Winter Maintenance Agreement by-law
• Received Sustainable Orangeville Annual Report 2021 and transferred ~$20,000 to Environmental Reserve
• Approved Regulatory By-law Review Work Plan for 2022, with $87,000 for potential expansion
• Approved minutes of previous Council meeting and various committee minutes

Council Information Items

This is a Council Information Package containing non-agenda items for information only. Council is receiving correspondence from other municipalities and provincial ministers on topics such as renovictions, COVID-19 funding and testing, property assessments, and rural infrastructure funding. No decisions are being made at this meeting.

• Letters from Kitchener on renovictions, vaccine passports, liquor license sales, fire safety, and conversion therapy
• Resolution from Chatham-Kent supporting various resolutions, including homelessness task force
• Correspondence from multiple municipalities requesting additional COVID-19 funding and testing requirements
• Letters from several municipalities supporting Mattice-Val Cote's concerns about postponement of property assessments
• Correspondence on rural infrastructure funding from Northumberland County, Wainfleet, and Adelaide Metcalfe

Joint Accessibility Advisory Committee

The Joint Accessibility Advisory Committee is meeting electronically to discuss accessibility improvements, including a planning circulation for 43A First Street, education on audio pedestrian signals, and updates on residential accessibility programs. The agenda includes presentations, reports, and routine items like minutes approval and correspondence.

• Planning circulation for 43A First Street (SPA-2021-05)
• Presentation on neighbourhood awareness signs by Gary Kocialek
• Education on audio pedestrian signals by Gary Kocialek and Tony Dulisse
• Updates on Stop Gap Ramps and Braille Machine
• Discussion of Accessibility Awards Program

Committee of Adjustment

The Orangeville Committee of Adjustment will hold a statutory public hearing and vote on three linked applications for 5 Henry Street: a consent to sever the property into two residential lots, and two minor variances to allow dwellings with second units. The meeting is remote due to COVID-19; written comments are part of the public record.

• Consent application B-04/21 to sever 5 Henry Street into two ~327.6 sq m lots
• Minor variance A-15/21 to reduce lot area, frontage, front yard, and side yard at 5 Henry Street
• Minor variance A-16/21 to reduce lot area, front yard, and rear yard at 5 Henry Street
• Letters received from Bell Canada and resident Karey Shinn regarding 5 Henry Street
• Meeting held by phone; Council Chambers closed to public

The Committee of Adjustment refused all three applications for 5 Henry Street: a consent to sever a parcel for a new residential lot and two minor variance applications. Each motion failed on a tied vote of 2 to 2. The minutes record no other substantive decisions beyond approving the previous meeting's minutes.

• Approved minutes of 2021-09-01 Committee of Adjustment meeting
• Refused consent application B-04/21 for 5 Henry Street (2-2 tie)
• Refused minor variance A15-21 for 5 Henry Street (2-2 tie)
• Refused minor variance A16-21 for 5 Henry Street (2-2 tie)

Men's Homelessness Committee

The Men's Homelessness Committee is meeting electronically to review and provide feedback on the final draft of the University of Guelph Needs Assessment. The agenda also includes routine items such as approving previous meeting minutes and scheduling the next meeting. No presentations or correspondence are scheduled.

• Review of University of Guelph Needs Assessment final draft
• Approval of minutes from November 17, 2021 meeting
• Next meeting scheduled for December 15, 2021

The Men's Homelessness Committee reviewed the final draft of the University of Guelph Needs Assessment and discussed the potential of housing pods as a future recommendation. No formal decisions were made; members were asked to submit comments by December 3, with a final report to be discussed on December 15.

• Approved minutes of November 17, 2021 meeting
• Discussed University of Guelph Needs Assessment final draft
• Discussed housing pods concept (approx. $16,000-$18,000 per pod)

Council - Budget Meeting

This is a budget meeting where Council will receive the 2022 draft operating and capital budget from the Treasurer and CAO. The agenda includes introductory remarks and a presentation, followed by tabling of the budget report. No decisions on the budget are listed; the only action item is a by-law to confirm the meeting's proceedings.

• 2022 Draft Operating and Capital Budget presentation by Treasurer Nandini Syed
• Tabling of the 2022 Budget Report (TownOfOrangeville Budget Report 2021-vC.pdf)
• Confirmation by-law for the November 29, 2021 Council - Budget Meeting

Council Meeting

Orangeville Council meets electronically on November 22, 2021, starting with a closed session to discuss confidential matters including vaccination status updates for council, local boards, committees, and staff, as well as a town building matter under solicitor-client privilege. The open portion includes receiving annual reports from advisory committees, correspondence on topics like OMERS and vaccine policy, and routine approvals of minutes and by-laws. A delegation on transit concerns is also scheduled.

• Closed meeting items: vaccination status update (CPS-2021-082), staff vaccination policy update, and town building legal matter
• Delegation by James Jackson on transit concerns
• Annual reports from Business and Economic Development Advisory Committee, Cultural Plan Task Force, Joint Accessibility Advisory Committee, and Heritage Orangeville Committee
• Correspondence from CUPE on OMERS underperformance, Orangeville BIA on vaccine policy, Township of Amaranth on COVID-19 passports, and Caledon councillor on Island Lake Conservation Area plan
• Confirmation by-law for November 22, 2021 proceedings

Council approved a contemplated change notice for immediate remediation of structural steel columns in the Alder Recreation Centre Pool area, adding a capital fund contingency of $990,890 inclusive of taxes. Council also received annual reports from several committees, including the Business and Economic Development Advisory Committee, Cultural Plan Task Force, Joint Accessibility Advisory Committee, and Heritage Orangeville Committee. The meeting included a closed session for confidential matters, and a by-law confirming the meeting's proceedings was passed. No other substantive decisions were made.

• Approved $990,890 capital contingency for Alder Recreation Centre Pool structural steel remediation
• Received 2021 Annual Report from Business and Economic Development Advisory Committee
• Received 2021 Annual Report from Cultural Plan Task Force
• Received Joint Accessibility Advisory Committee Annual Report and Work Plan
• Received Heritage Orangeville Committee Annual Report
• Received correspondence from CUPE, Orangeville BIA, Township of Amaranth, and Ian G. Sinclair
• Received minutes from Joint Accessibility Advisory Committee and Men's Homelessness Committee
• Passed by-law to confirm proceedings of the November 22, 2021 Council and Closed Council meetings

Heritage Orangeville

The Heritage Orangeville Committee is meeting remotely to approve prior minutes, discuss an awareness plaque application for 34 Town Line, and update its 2022 meeting schedule. The committee will also receive correspondence items, including notices about properties on York, Church, and Henry Streets. The meeting is open to the public by phone, with written comments accepted by email.

• Awareness plaque application for 34 Town Line
• 2022 Heritage Orangeville Committee schedule update
• Correspondence: Notice of Decision for 15-17 York Street
• Correspondence: 33 Church Street demolition notice
• Correspondence: Notices A-15-21, A-16-21, B-04-21 for 5 Henry Street

The Heritage Orangeville Committee approved the 2022 Heritage Through the Ages Calendar, ordering 1500 copies at a cost up to $3500, and approved the Fall 2021 quarterly newsletter, printing 550 copies using allocated funds. The committee also approved the concept for Heritage Week banners, including specific photo selections. Additionally, an awareness plaque for 34 Town Line was approved pending historical confirmation, and the 2022 meeting schedule was updated with additional dates.

• Approved the Awareness Plaque for 34 Town Line, pending confirmation of historical information.
• Approved the 2022 meeting schedule with additional dates for a Calendar Working Group and a special meeting in November.
• Approved ordering 1500 copies of the 2022 Heritage Through the Ages Calendar at a cost up to $3500.
• Approved the Fall 2021 newsletter, with a passage about the Awareness Plaque program to be added to the Resources section.
• Approved the concept for Heritage Week banners, including specific photo approvals for 'Broadway Grows', 'Broadway Advances', and 'Broadway Life'.
• Approved printing 550 quarterly newsletters for Fall 2021, using allocated funds from the Public Relations, Promotions and Events budget.

Orangeville Public Library Board

The Orangeville Public Library Board is meeting to consider several staff reports, including the 2022-2026 draft operating and capital budget, a COVID-19 vaccination policy, and the 2022 meeting schedule and holiday closures. The board will also receive the CEO report and hear a presentation from the Teen Advisory Group about lending libraries. The meeting is hybrid due to COVID-19, with public access by phone.

• Draft Operating and Capital Budget 2022-2026 forwarded to Council for consideration
• Adoption of COVID-19 Vaccination Policy and Proof of Vaccination Requirements
• Adoption of 2022 Library Board Meeting Schedule
• Adoption of 2022 statutory holidays and library closures
• Presentation by Believe Leadership Club and Teen Advisory Group on lending libraries

The board accepted a proposal from the Teen Advisory Group for a one-year pilot project (June 2022 to June 2023) to build and maintain a small book exchange on town property, funding materials up to $200 and directing staff to help find a location and set evaluation criteria. The board also adopted the 2022 meeting schedule, 2022 holiday closures, a COVID-19 vaccination policy, and forwarded the 2022-2026 operating and capital budget requests to Council. It approved sponsoring a First Nations Public Library membership fee for 2022 through FOPL.

• Approved minutes of September 22 and September 29 meetings (Recommendation 2021-28).
• Accepted Teen Advisory Group's small lending library proposal as a one-year pilot, funding up to $200 for materials (Recommendation 2021-29).
• Received information items including CEO report and Library Service Index (Recommendation 2021-30).
• Adopted 2022 Library Board meeting schedule (Recommendation 2021-31).
• Adopted 2022 statutory holidays and library closures (Recommendation 2021-32).
• Adopted COVID-19 Vaccination Policy (Recommendation 2021-33).
• Forwarded 2022-2026 operating and capital budget requests to Council (Recommendation 2021-34).
• Approved sponsoring a First Nations Public Library membership fee for 2022 (Recommendation 2021-35).

Men's Homelessness Committee

The Men's Homelessness Committee is meeting electronically to hear presentations from a Dufferin OPP community liaison and the Choices Shelter, discuss a clergy roundtable update, and review a confidential draft analysis from the University of Guelph. The committee will also consider approving minutes from its November 3 meeting. The agenda is largely procedural, with no votes or decisions listed.

• Presentation by Constable Jennifer Roach, Dufferin OPP
• Presentation by Randy Narine, Choices Shelter
• Clergy Roundtable meeting update and next steps
• University of Guelph draft analysis feedback due Nov. 18
• Approval of Nov. 3, 2021 minutes

Public Meeting

Orangeville Town Council is holding a public meeting to hear a presentation on an amendment to the Election Signs By-law. The meeting also includes receiving correspondence from Enbridge Gas about its 2022 rates application and a request to support the Town of Caledon's 311 call service implementation. The agenda is otherwise procedural, with items such as approval of agenda, disclosure of interest, and a confirmation by-law.

• Public meeting on Election Signs By-law Amendment (CPS-2021-073)
• Correspondence from Enbridge Gas Inc. regarding 2022 Rates (Phase 2) Application
• Motion to support Town of Caledon's 311 implementation with option to transfer calls to Orangeville
• Confirmation by-law for proceedings of the November 15, 2021 meeting

The public meeting was held to discuss proposed amendments to the Election Sign By-law, but no formal decision was made on the amendments. Council members provided feedback on options, sign display periods, and enforcement, with staff to consider input. The meeting also received correspondence and passed a by-law to confirm proceedings.

• Approved agenda (Resolution 2021-390)
• Received correspondence from Enbridge Gas and Town of Caledon, supporting Caledon's 311 application (Resolution 2021-391)
• Passed by-law to confirm proceedings (Resolution 2021-392)
• Adjourned at 8:01 p.m. (Resolution 2021-393)

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting electronically to approve its 2022 work plan, 2021 annual report, and 2021/2022 meeting schedule. The committee will also discuss a community engagement survey and review resources from Humber College's EDI Taskforce. No presentations or correspondence are listed.

• Approve 2022 Work Plan (draft attached)
• Approve 2021 Annual Report (EDI-2021-001.pdf)
• Approve 2021/2022 Meeting Schedule
• Discuss Community Engagement Survey
• Review Humber College EDI Taskforce resources

The Equity, Diversity and Inclusion Committee approved its 2022 Work Plan, 2021 Annual Report, and 2021/2022 Meeting Schedule, all carried unanimously. The committee also discussed plans for a community engagement survey, a potential consultant hire pending Council budget approval, and a request to organize a Holi celebration.

• Approved 2022 Work Plan (unanimous)
• Approved 2021 Annual Report (unanimous)
• Approved 2021/2022 Meeting Schedule (unanimous)
• Approved minutes of 2021-09-09 meeting (unanimous)

Council Information Items

This is a Council Information Package containing non-agenda items for information only. Council is reviewing correspondence from other municipalities and organizations, including calls for nominations, letters on vaccine passports, renovictions, teen driver safety, OHIP eye care, 311 service, and alternative voting methods. No decisions are being made at this meeting.

• Good Roads call for nominations for 2022-2023 Board of Directors
• City of Kitchener letter on vaccine passport program
• City of Kitchener and Port Colborne letters on renovictions
• City of Vaughan resolution on teen driver safety
• Township of North Frontenac on alternative voting methods for 2022 election

Council Meeting

Orangeville Council is meeting to consider several staff reports, including adopting a new tourism brand, implementing one-side parking on local streets, and deciding whether to oppose a demolition at a heritage-registered property. The meeting also includes closed-session items on litigation and a proposed $10,000 budget item for a diversity strategy.

• Adopt new tourism brand and guidelines developed by Aubs & Mugg Inc.
• Direct staff to implement one-side parking on local streets and fund signs from General Capital Reserve
• Grant sign variance for five ground signs at 670-690 Broadway (SIX90 Towns)
• Council not oppose demolition of rear two-storey portion at 257 Broadway (heritage register property)
• Proposed $10,000 for Community Diversity and Inclusion Strategy as 2022 capital item

Council adopted a new tourism brand for Orangeville and directed staff to trademark and use it. Council also approved implementing one-side-only parking on local streets, funded from the General Capital Reserve. A sign variance request for 670-690 Broadway was defeated, and a $10,000 item for a Community Diversity and Inclusion Strategy was approved for the 2022 capital budget.

• Adopted new tourism brand and guidelines (Carried)
• Approved one-side parking on local streets, funded from General Capital Reserve (5-1)
• Defeated sign variance for 3 ground signs at 670-690 Broadway (0-6)
• Approved $10,000 for Community Diversity and Inclusion Strategy in 2022 budget (Carried)
• Approved OMCC Amending Agreement 2022 with Ministry of Transportation (Carried)
• Approved not opposing demolition of rear portion at 257 Broadway (Carried)
• Proclaimed Nov 25 as International Day for Elimination of Violence Against Women (Carried)
• Received Police Services Board and BIA minutes (Carried)

Men's Homelessness Committee

The Men's Homelessness Committee is meeting electronically due to COVID-19. They will consider approving the October 20, 2021 minutes, receive updates on Dufferin County's homelessness report and Clergy Reach Out, and discuss a Citizen article about reopening the men's shelter in Orangeville. The next meeting is scheduled for November 17, 2021.

• Approval of October 20, 2021 meeting minutes
• Update on Dufferin County Committee report on homelessness concerns
• Clergy Reach Out updates
• Discussion of Oct 28 Citizen article on reopening men's homeless shelter in Orangeville
• Next meeting set for November 17, 2021

The Men's Homelessness Committee approved the minutes from October 20, 2021, and received updates on Dufferin County's support for Choices Shelter's men's program, with no further action taken. Plans were made for a clergy roundtable on November 12 and stakeholder discussions on November 17. No substantive decisions were made beyond the minutes approval.

• Approved minutes of October 20, 2021 meeting (carried)
• Received Dufferin County report; no action on Choices Shelter support
• Scheduled clergy roundtable for November 12, 2021
• Scheduled stakeholder roundtable for November 17, 2021

Joint Accessibility Advisory Committee

The committee is reviewing several accessibility-related items including zoning amendments and site plan applications. Discussion topics include an accessibility lift grant opportunity and various signage initiatives.

• Grant opportunity for accessibility lift at Tony Rose Pool
• Zoning By-law Amendment for 33-37 Broadway
• Site Plan Application for 200 Elizabeth
• Appointment of James Jackson and Trevor Lewis to the Official Plan Steering Committee

The Joint Accessibility Advisory Committee approved a recommendation to support a one-time $10,000 operating budget request for the 2022 budget to help businesses meet accessible parking signage obligations. The committee also approved its 2022 work plan, confirmed appointments to the Official Plan Steering Committee, and discussed several accessibility initiatives.

• Supported $10,000 operating budget request for accessible parking signs (carried)
• Approved 2021-06-01 minutes (carried)
• Approved 2022 Work Plan (carried unanimously)
• Confirmed James Jackson to Official Plan Steering Committee, Trevor Lewis alternate (carried)
• Approved contacting University of Waterloo and Ontario Science Centre about Braille Machine, with disposal if declined (carried unanimously)
• Approved funding up to 4 public skating events on New Year's Day (carried)
• Set December 2, 2021 at 2:00 p.m. for next meeting (carried)

Heritage Orangeville

The Heritage Orangeville Committee is meeting to discuss reports on the proposed demolition of a property on the Municipal Heritage Register at 257 Broadway, as well as repairs and accessibility improvements to Town Hall at 87 Broadway. They will also consider a donation of historical photos to the Museum of Dufferin. The meeting is held remotely due to COVID-19, with public participation by phone or written comments.

• 257 Broadway demolition on a Municipal Heritage Register property
• Town Hall chimney repair and accessible ramp at 87 Broadway
• Historical photos donation to Museum of Dufferin
• Facade improvement applications
• Adoption of minutes from previous meeting

Heritage Orangeville voted not to oppose the demolition of the two-storey back addition at 257 Broadway, after applicants confirmed no heritage pieces would be removed and the front façade would remain. The committee also received reports on Town Hall chimney repair and accessible ramp work, and approved donating historical photos to the Museum of Dufferin.

• Approved motion not to oppose demolition of two-storey portion at 257 Broadway (carried)
• Received report on Town Hall chimney repair and accessible ramp (carried)
• Approved donation of historical photographs to Museum of Dufferin (carried)

Council Meeting

This is a largely procedural meeting. Council will approve minutes from previous meetings, hold a closed session to discuss Orangeville Police Service arbitration and other confidential matters, and receive correspondence from Enbridge Gas. Two presentations are scheduled: the unveiling of a community art mosaic and a training session by the Integrity Commissioner.

• Closed meeting for Orangeville Police Service arbitration and closed council minutes
• Approval of minutes from Oct 12, 15, and 18 meetings
• Presentation: Mayor Sandy Brown, Unveiling - Orangeville Community Art Mosaic
• Presentation: Charles Harnick, Integrity Commissioner, Council Training Session
• Correspondence: Ontario Energy Board Notice to Customers of Enbridge Gas Inc.

The meeting was largely procedural. Council approved the agenda, held a closed session for legal and labour matters, approved minutes from previous closed and special meetings, received correspondence from the Ontario Energy Board, and passed a by-law confirming the meeting's proceedings. No substantive policy decisions were made.

• Approved agenda and addendums (Resolution 2021-363)
• Held closed meeting for legal, labour, and arbitration matters (Resolution 2021-364)
• Approved closed and special meeting minutes (Resolution 2021-365)
• Received Ontario Energy Board correspondence (Resolution 2021-367)
• Passed by-law to confirm proceedings (Resolution 2021-368)
• Adjourned at 7:12 p.m. (Resolution 2021-369)

Heritage Orangeville

The Heritage Orangeville Committee is meeting to discuss several heritage-related items, including a proposed demolition at 257 Broadway, repairs to the Town Hall chimney and accessibility ramp, and a donation of historical photos. The meeting will be held remotely due to COVID-19, with public participation by phone or written comments.

• 257 Broadway demolition on a Municipal Heritage Register property
• Town Hall chimney repair and accessibility improvements
• Historical photos donation to Museum of Dufferin
• 33 Church Street demolition carried
• 2022 committee meeting calendar

Men's Homelessness Committee

This is a routine meeting of the Men's Homelessness Committee. The agenda includes adopting the minutes from the October 6, 2021 meeting, receiving updates from the Mayor, sub-committees (Real Estate, Funding and External Liaisons), and a University of Guelph needs assessment. No presentations or correspondence are scheduled, and the next meeting is set for November 3, 2021.

• Adoption of minutes from October 6, 2021 meeting
• Mayor's updates
• Sub-committee updates: Real Estate, Funding and External Liaisons
• University of Guelph Needs Assessment update
• Next meeting scheduled for November 3, 2021

The committee approved the minutes from October 6, 2021, and discussed updates on shelter funding and a needs assessment. No formal decisions were made beyond the minutes approval; members planned to reach out to clergy to explore winter programs for homeless men.

• Approved minutes of October 6, 2021 meeting (carried)
• Discussed reaching out to clergy members for winter programs (no formal decision)

Council Meeting

Orangeville Council is meeting electronically to consider several staff reports, including a request for $632,633 in additional capital funding for structural repairs to the Alder Recreation Centre Pool. Council will also discuss council remuneration, an election signs by-law update, and receive various correspondence and committee minutes. The meeting includes a closed session for confidential personnel matters.

• Approve $632,633 for sub-grade remediation and structural upgrades to Alder Recreation Centre Pool area
• Consider annual cost-of-living adjustment to Council remuneration or strike a review committee
• Hold public meeting on November 15, 2021 for proposed Election Signs By-law update
• Receive correspondence on vaccination policy, gas phase-out, and renovictions
• Approve minutes from previous meetings and closed session reports

Council approved additional contingency capital funding of $632,633 for sub-grade remediation and structural upgrades to the Alder Recreation Centre Pool area. Council also passed a by-law permitting the Kin Club to hold a road toll fundraising event on October 23, 2021, and approved a cost-of-living adjustment for Council remuneration effective next term. Several reports were received, including an update on the Election Signs By-law, with a public meeting scheduled for November 15, 2021.

• Approved $632,633 for Alder Recreation Centre pool structural repairs (carried)
• Passed by-law permitting Kin Club road toll event on Oct 23, 2021 (carried)
• Approved cost-of-living adjustment for Council remuneration (carried)
• Received Council Tasks report, update due Nov 8, 2021 (carried)
• Set public meeting for Nov 15, 2021 on Election Signs By-law (carried)
• Received correspondence on vaccination policy and gas phase-out (carried)
• Supported City of Sarnia resolution on renovictions (carried)
• Received committee and board minutes (carried)

Council Information Items

This is a Council Information Package containing 20 non-agenda items of correspondence from other Ontario municipalities, associations, and intergovernmental bodies. The items are informational only and are being received by Council, not voted on. Topics include letters of support, resolutions, and notices on a range of provincial and municipal issues.

• Correspondence on renovictions from City of Sarnia and Chatham-Kent
• Multiple letters regarding OHIP eye care funding from Kingsville, Chatham-Kent, Trent Lakes, and Niagara-on-the-Lake
• Letter of support for 988 Suicide Crisis Hotline from Shuniah
• Resolution on capital gains tax on primary residence from Northumberland County
• Resolution to phase out Ontario's gas plants from Port Colborne

Special Council Meeting

This is a special council meeting with a closed session to receive a confidential verbal report from the CAO and Town Solicitor on vaccination policies, citing solicitor-client privilege. The only open business is approving the agenda, a confirmation by-law, and adjournment; no staff reports are listed.

• Closed session: confidential verbal report on vaccination policies from CAO Ed Brennan and Town Solicitor Colleen Butler
• Confirmation by-law for proceedings of the October 15, 2021 special meeting
• Public participation via phone or email due to COVID-19 restrictions

Council endorsed the COVID-19 Vaccination Policy for Town Employees and Contractors and gave full support to the CAO to implement it, passing 6-1 with Councillor Sherwood opposed. Council also directed staff to encourage local boards to adopt similar vaccination policies for their employees and volunteers. The meeting was held electronically and included a closed session to discuss the policy under solicitor-client privilege.

• Endorsed COVID-19 Vaccination Policy for Town Employees and Contractors (6-1)
• Directed staff to encourage local boards to adopt vaccination policies for their employees and volunteers
• Approved agenda for the special meeting
• Held closed meeting to discuss vaccination policy under solicitor-client privilege
• Passed by-law confirming proceedings of the special meeting

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting electronically to approve prior minutes, review a draft 2022 work plan, receive the 2021/2022 meeting schedule, and discuss a community engagement survey and Humber College EDI resources. No presentations are scheduled. The meeting is open to the public by phone.

• Approval of 2021-09-09 meeting minutes
• Review of 2022 draft work plan
• Receive 2021/2022 meeting schedule
• Discussion of community engagement survey
• Review of Humber College EDI Taskforce resources

Special Council Meeting

This is a special council meeting with a single substantive item: a confidential verbal report on a vaccination policy, to be discussed in closed session under solicitor-client privilege. The rest of the agenda is procedural (approval of agenda, by-law to confirm proceedings, adjournment). The public can participate by phone or email due to COVID-19 restrictions.

• Closed meeting to consider confidential verbal report on Vaccination Policy from CAO Ed Brennan and Town Solicitor Colleen Butler
• Public participation via email or phone (Conference ID: 208 042 029#) due to COVID-19
• By-law to confirm proceedings of the October 12, 2021 Special Council Meeting
• Land acknowledgement of Anishinaabe territory (Three Fires Confederacy)

Council met in a special session, moved into closed session to receive a confidential verbal report on a vaccination policy, then reconvened in open session. The matter was deferred for further discussion at a special meeting on October 15, 2021. No other substantive decisions were made; the agenda was approved and a by-law confirming the meeting's proceedings was passed.

• Approved agenda for Oct. 12 special meeting (carried)
• Moved into closed session to receive confidential vaccination policy report (carried)
• Reconvened into open session at 6:50 p.m. (carried)
• Received confidential report and deferred vaccination policy discussion to Oct. 15 special meeting (carried)
• Passed by-law to confirm proceedings of the Oct. 12 special meeting (carried)
• Adjourned at 6:53 p.m. (carried)

Men's Homelessness Committee

The Men's Homelessness Committee is meeting electronically due to COVID-19. The agenda includes adopting previous minutes, a delegation from Al Garland on global crises of homelessness, affordable housing, and food insecurity, and updates on Choices Shelter funding and a University of Guelph needs assessment. No correspondence was received.

• Delegation by Al Garland on global crises of homelessness, affordable housing, and food insecurity
• Notice of Motion for Choices Shelter funding update
• University of Guelph Needs Assessment update
• Sub-committee updates on Real Estate and Funding & External Liaisons
• Adoption of minutes from September 22, 2021 meeting

The committee received an update that a motion requesting Dufferin County provide additional support for homeless men for Q4 2021 and Q1 2022 for Choices Shelter passed unanimously at Council on October 4. The committee also discussed a tiny house shelter complex concept, received survey results for a needs assessment, and accepted member Margo Young's resignation. No other substantive decisions were made.

• Approved minutes of September 22, 2021 meeting
• Received correspondence from Al Garland on affordable housing and food insecurities
• Noted unanimous Council passage of motion for Choices Shelter funding for Q4 2021 and Q1 2022
• Discussed tiny house shelter complex concept with security risks noted
• Received University of Guelph needs assessment survey results (14 service providers, 58 community responses)
• Accepted resignation of member Margo Young

Property Standards Committee

The Orangeville Property Standards Committee is holding an electronic hearing on October 6, 2021, to consider a Property Standards Order for 45 Woodvale Court. The meeting is the appeal hearing for this order. Public attendance is by phone only due to COVID-19 restrictions.

• Property Standards Order appeal for 45 Woodvale Court
• Electronic hearing via phone: (289) 801-5774, Conference ID: 684 427 610#
• Public not admitted to Council Chambers due to COVID-19

Sustainable Orangeville

Sustainable Orangeville is meeting electronically to discuss routine committee business, including approving the 2022 workplan, updates on the Hutchinson Trail, a CVC tree planting event, and the autumn compost giveaway. The committee will also consider reimbursing a volunteer $179.57 for community garden supplies and discuss cycling and pedestrian safety.

• 2022 Committee Workplan approval
• Hutchinson Trail update
• CVC Tree Planting Event
• Autumn Compost Giveaway update
• Reimbursement of $179.57 to volunteer Sylvia Bradley for Community Garden supplies

Joint Accessibility Advisory Committee

The Joint Accessibility Advisory Committee is meeting electronically to discuss accessibility-related items, including a grant opportunity for an accessibility lift at Tony Rose Pool, accessible parking signs, and several development applications. The committee will also consider appointments to the Official Plan Steering Committee and approve its annual report and work plan.

• Grant opportunity for accessibility lift at Tony Rose Pool
• Discussion of accessible parking signs
• Zoning by-law amendment at 33-37 Broadway
• Site plan application at 200 Elizabeth
• Appointment of James Jackson to Official Plan Steering Committee

Public Meeting

This is a public meeting of Orangeville Town Council, held electronically due to COVID-19. Council will hear presentations and public input on a proposed one-time emergency fund of $166,546 for a men's homeless shelter, a traffic calming study and policy, a zoning application for 236 First Street, and the first phase of the Official Plan Review. The meeting also includes routine procedural items such as approval of the agenda and confirmation by-law.

• Motion to set aside $166,546 from 2020 surplus for men's shelter operations from Nov 1, 2021 to Apr 30, 2022
• Public meeting on Traffic Calming Study and Policy (INS-2021-058)
• Statutory public meeting for zoning application OPZ-2021-01 at 236 First Street
• Statutory public meeting for Official Plan Review Phase 1 (INS-2021-057)
• Presentation by Choices Youth Shelter on men's homelessness business plan

Council passed a motion requesting Dufferin County provide additional funding for homeless men for Q4 2021 and Q1 2022, including emergency and transitional housing, counselling, and diversion programs. The motion also asks the County to continue working with local agencies to reduce men's homelessness. No other substantive decisions were made; the meeting was primarily informational, with reports on traffic calming, a supportive housing proposal, and the Official Plan Review received as information.

• Requested Dufferin County fund men's homelessness support for Q4 2021 and Q1 2022 (carried)
• Received traffic calming study report as information (carried unanimously)
• Received 236 First Street supportive housing report as information (carried)
• Received Official Plan Review Phase 1 report as information (carried)
• Approved agenda (carried)
• Received correspondence on men's homelessness (carried)
• Passed by-law to confirm proceedings (carried)
• Adjourned meeting at 9:53 p.m. (carried)

Orangeville Public Library Board

The Orangeville Public Library Board is meeting in a hybrid format. The main item is a workshop and discussion with Key Gordon & TCI Management Consultants under New Business. No decisions or votes are listed on the agenda.

• Workshop and discussion with Key Gordon & TCI Management Consultants
• Meeting held hybrid due to COVID-19
• Next meeting scheduled for November 17, 2021

The Orangeville Public Library Board met on September 29, 2021, for a workshop facilitated by TCI Management Consultants. The session focused on community engagement results, including facility implications, space deficits, accessibility, and future services. No formal decisions were made; the meeting was informational and discussion-based.

• No formal decisions were made; the meeting was a workshop on community engagement results

Council Meeting

Orangeville Council is meeting electronically to consider several staff reports and motions. Key items include a proposed zoning change at 41 William Street, a funding agreement for public transit, and a motion to allocate $166,546 from the 2020 surplus for a men's shelter. The meeting also includes routine approvals of minutes, by-laws, and committee minutes.

• Motion to set aside $166,546 for men's shelter (Nov 1, 2021–Apr 30, 2022) funded from 2020 surplus
• Zoning by-law amendment for 41 William Street (RZ-2021-01) to rezone from R2 to R3 with special provision and holding symbol
• Authorization for Mayor and Clerk to sign ICIP Public Transit Stream funding agreement with Ministry of Transportation
• Report on Humber Lands: Primacare proposal and options for future land use (Option 1 or 2)
• By-law to permit Kin Club road toll event at Third Street and Fourth Avenue on October 2, 2021

Council adopted a vaccination policy for members of Council, local boards, and committees, amended to suspend remuneration for members who fail to get vaccinated or disclose status without an exemption (6-1). A zoning amendment for 41 William Street to allow additional dwellings was defeated in a 3-3 tie. Council also directed staff to pursue negotiations with Primacare for up to half of the Humber Lands and approved the Broadway brick replacement project with BIA funding.

• Adopted amended Vaccination Policy suspending pay for non-compliant members (6-1)
• Defeated zoning amendment for 41 William Street to R3 with special provision (3-3)
• Approved Broadway brick replacement with 23 receptacles, one water station, and $50,000 BIA contribution
• Directed staff to include ancillary street furniture in 2022 capital budget
• Authorized signing of ICIP Public Transit Stream funding agreement with Ministry of Transportation
• Directed CAO to negotiate with Primacare for purchase of up to half of Humber Lands
• Deferred men's homelessness motion to October 4, 2021 public meeting
• Passed by-laws including appointments, ICIP agreement, and Kin Club road toll event

Orangeville Public Library Board

The Orangeville Public Library Board is meeting to approve prior minutes, receive reports, and act on two staff recommendations: developing the 2022 operating and capital budget estimates for November presentation, and adopting an updated Records Management Policy. The board will also hear a verbal update on the library business and branding project and receive correspondence, including letters from MP Kyle Seeback and a Deputy Minister.

• 2022 Budget schedule and considerations (Report #21-08)
• Adoption of Records Management Policy dated September 22, 2021 (Report #21-09)
• Verbal update from Key Gordon & TCI Management Consultants on Library Business & Branding Project
• Correspondence from Kyle Seeback, Deputy Minister Kevin Finnerty, and Ontario's Chief Justices
• Approval of June 23, 2021 meeting minutes

The Orangeville Public Library Board approved the 2022 budget schedule and directed staff to develop operating and capital budget estimates for November. The board also adopted a revised Records Management Policy dated September 22, 2021. Minutes from the June 23, 2021 meeting were approved, and information items including the CEO report were received. No substantive decisions were made beyond these administrative approvals.

• Approved minutes of June 23, 2021 meeting (carried)
• Received information items including CEO report and Library Service Index (carried)
• Received 2022 budget schedule report and directed staff to develop budget estimates for November (carried)
• Adopted Records Management Policy dated September 22, 2021 (carried)
• Received correspondence from Kyle Seeback, Deputy Minister Kevin Finnerty, and Ontario's three Chief Justices (carried)

Men's Homelessness Committee

The Men's Homelessness Committee is meeting electronically due to COVID-19. The agenda includes adopting previous minutes, presentations from the Chief Librarian and County Housing Program Manager, updates on sub-committees and a University of Guelph needs assessment, and discussion of a report to council for shelter funding assistance. No decisions are listed on the agenda itself.

• Presentation by Darla Fraser, Chief Librarian, Town of Orangeville
• Presentation by Carol Barber, Housing Program Manager, County of Dufferin
• Update on Farmer's Market Fundraising for Choices Shelter
• University of Guelph Needs Assessment survey open September 17 to October 1
• Report to Council for Shelter Funding Assistance

The Men's Homelessness Committee heard presentations from the Town of Orangeville library and Dufferin County housing programs, and discussed fundraising and grant efforts. Mayor Brown filed a notice of motion for the September 22 Council meeting to request short-term funds for Choices Shelter to operate the Men's Homelessness program until spring 2022. No formal decisions were made beyond approving the previous meeting's minutes.

• Approved minutes of September 8, 2021 meeting (carried)
• Heard library presentation on equity, diversity, and inclusion policy and resources
• Heard county housing programs summary, including hotel voucher system
• Discussed Choices Shelter funding application and business plan requirement
• Noted $400+ collected at Farmers Market for Choices Shelter
• Mayor Brown filed notice of motion for Council to request shelter funding

Business and Economic Development Committee

The Business and Economic Development Advisory Committee will consider approving its June 22, 2021 minutes, hear presentations on the Digital Main Street program and development activity in Orangeville, and discuss appointing a representative to the Official Plan Steering Committee. The committee will also review its 2022 work plan and meeting schedule.

• Appointment of Wendy Edwards to Official Plan Steering Committee
• Presentation: Digital Main Street Program by Christine Hann
• Presentation: Development Activity in Orangeville by Larysa Russell
• 2022 meeting dates: March 22, June 21, September 20
• Next meeting: December 7, 2021

The Business and Economic Development Committee approved the minutes from its June 22, 2021 meeting and appointed Wendy Edwards as its representative to the Town's Official Plan Steering Committee. The committee also received updates on the Digital Main Street program, development activity, and member reports on local housing and business conditions. No other formal decisions were made.

• Approved June 22, 2021 committee minutes (carried)
• Appointed Wendy Edwards as BEDAC representative to Official Plan Steering Committee (carried)

Heritage Orangeville

Heritage Orangeville Committee is meeting remotely to discuss heritage planning matters, including a rezoning and site plan application at 33-37 Broadway, an annual report and work plan, and a facade improvement grant update for 7 Mill Street. The meeting is open to the public by phone only due to COVID-19 restrictions.

• Rezoning and site plan application RZ-2021-02 / SPA-2021-03 for 33-37 Broadway
• Facade Improvement Grant application update for 7 Mill Street
• Heritage Orangeville Annual Report and 2022 Work Plan
• 2022 meetings calendar and 'Heritage through the Ages' calendar update
• Notices of decision for 101 John Street, 3 Amanda Street, and 33 Church Street

The Heritage Orangeville Committee reviewed a nine-floor development proposal at 33-37 Broadway and passed a recommendation stating the site orientation has merit, but the excessive height and design are significant concerns. The Committee recommends Council treat the area as a gateway to the downtown core and require the building's design to match the downtown aesthetic. The Committee also approved its 2022 work plan, a facade grant design change at 7 Mill Street, and donated a postcard to the Museum of Dufferin.

• Approved minutes of previous meeting (2021-038, carried unanimously)
• Adopted recommendation on 33-37 Broadway: site orientation has merit, height/design are concerns, design should match downtown aesthetic (2021-039, carried)
• Approved 2022 work plan: Heritage Week Banner, Quarterly Newsletter, Heritage Education, 2022 Heritage Calendar, filming of select heritage homes (2021-040, carried)
• Approved new window and door design for 7 Mill Street facade grant, no cost change (2021-041, carried)
• Received correspondence and donated Heather Peters postcard to Museum of Dufferin (2021-042, carried)

Council Meeting

Orangeville Council is meeting electronically on September 13, 2021, to consider several development applications, including removing holding symbols for townhouse projects at 670-690 Broadway and 287A Broadway, and to approve a sign variance for sidewalk decals. The agenda also includes a closed session for confidential matters, a notice of motion to regulate trailer parking in driveways, and routine approvals of minutes, by-laws, and reports.

• Approval of removal of Holding (H) Symbol and demolition permits for 33 townhouse units at 670-690 Broadway, with conditions including site plan approval and well decommissioning
• Removal of Holding (H) Symbol for 287A Broadway to permit development
• Sign variance for 25 sidewalk decals by Orangeville BIA on public property, conditional on Road Occupancy Permit
• Notice of motion to update Zoning By-law to prohibit trailers overhanging residential driveways, effective January 1, 2022
• Proclamation of September 30 as National Day of Truth and Reconciliation

Council approved the removal of a Holding (H) Symbol for 670-690 Broadway, allowing a proposed 33-townhouse development, and allocated water and sewage treatment services to the units. Two residential demolition applications for the site were also approved, subject to conditions including site plan approval and completion of new buildings within two years. Council also approved a separate holding symbol removal for 287A Broadway. A motion was carried directing staff to update the Zoning By-law to require that vehicles and equipment parked in residential driveways not overhang the driveway length.

• Approved removal of Holding (H) Symbol for 670-690 Broadway (carried)
• Approved allocation of water and sewage services for 33 townhouse units (carried)
• Approved demolition applications RD-2021-02 and RD-2021-03 for 670-690 Broadway with conditions (carried)
• Approved removal of Holding (H) Symbol for 287A Broadway (carried)
• Approved sign variance for 25 sidewalk decals by Orangeville BIA (carried)
• Adopted 2022 Council Meeting Schedule (carried)
• Endorsed 5-year operating and 10-year capital budget outlooks for 2022 budget (carried unanimously)
• Directed staff to update Zoning By-law to prohibit driveway overhang by vehicles/equipment (carried)

Council Information Items

This is a Council Information Package listing 23 non-agenda items of correspondence from other municipalities and organizations. No decisions are being made; council is only receiving information for its September 13, 2021 meeting. Items cover topics such as affordable internet, suicide hotlines, capital gains tax, and hate crimes.

• City of Brantford, Year of the Garden resolution (two copies)
• City of Hamilton, noise concerns and request for expiry of extended construction hours
• Town of Plympton-Wyoming, rising costs of building materials
• Township of Huron-Kinloss, First Nations compensation and hate crimes/symbols
• Multiple municipalities supporting 9-8-8 suicide crisis hotline and PSA testing for men

Equity, Diversity and Inclusion Committee

The Equity, Diversity and Inclusion Committee is meeting electronically to approve previous minutes and discuss its 2022 schedule, annual report, and work plan. The committee will also review the City of London's diversity and inclusion strategy as a reference. The work plan and annual report are intended to be presented at the November Council meeting.

• Approval of June 3, 2021 meeting minutes
• Discussion of 2022 committee schedule
• Discussion of annual report and work plan for November Council meeting
• Review of City of London Diversity and Inclusion Strategy
• Humber Postcards item

The Equity, Diversity and Inclusion Committee approved a request to Council for funds to create a postcard sharing EDI information with the community. They also discussed the 2022 meeting schedule, annual report and work plan, and potential community engagement strategies, including a survey. No other formal decisions were made.

• Approved minutes of the 2021-06-03 meeting (Recommendation 2021-003).
• Approved request to Council for funds to create an EDI postcard (Recommendation 2021-004).
• Discussed 2022 meeting schedule: second Thursday monthly at 6 p.m.; secretary to create schedule.
• Discussed annual report and work plan for November Council meeting; priorities to be decided collectively.
• Discussed forming working groups and possibly hiring a consultant for EDI projects.
• Chair Post to contact Andrea McKinney for advice and lead development of a community survey.
• Discussed potential community partners for EDI initiatives, including local groups and individuals.
• Agreed to distribute Humber College postcards electronically to committee members.

Men's Homelessness Committee

The Men's Homelessness Committee is meeting electronically to approve prior minutes and discuss a University of Guelph needs assessment, including a contacts list and drafted survey questions. Feedback on the survey is due by September 9. The meeting is largely procedural, with no major decisions or contracts on the agenda.

• University of Guelph needs assessment: survey questions distributed for review, feedback due September 9
• Approval of minutes from August 25, 2021 meeting
• News release update and sub-committee update to be discussed
• Next meeting scheduled for September 22, 2021 at 7 p.m.

The Men's Homelessness Committee approved a motion to support Choices Shelter's Men's Homelessness program and to place donation jars at the Farmer's Market, with funds collected on behalf of the shelter. The committee also reviewed a University of Guelph needs assessment survey, discussed a news release on hold pending clarifications with Choices Shelter, and formed sub-committees for funding and real estate tasks.

• Approved support for Choices Shelter Men's Homelessness program with donation jars at Farmer's Market (carried)
• Adopted minutes of August 25, 2021 meeting
• Formed sub-committees for Funding and External Liaisons, and Real Estate
• Scheduled walk-through of Men's Shelter facility with Choices Shelter
• Agreed to provide feedback on University of Guelph survey by September 9

Joint Accessibility Advisory Committee

The Joint Accessibility Advisory Committee is meeting electronically to discuss accessibility improvements, including a potential grant for an accessibility lift at Tony Rose Pool, neighbourhood awareness signs, education for audio pedestrian signals, and the disposition of a braille machine. They will also review the annual report and work plan, set 2022 meeting dates, and consider an appointment to the Official Plan Steering Committee.

• Presentation on accessibility lift at Tony Rose Pool grant opportunity
• Discussion on neighbourhood awareness signs
• Discussion on education for audio pedestrian signals
• Braille machine decision: CNIB found no interested organization
• 2021 Annual Report and Work Plan review

Sustainable Orangeville

Sustainable Orangeville, a Town of Orangeville advisory committee, meets electronically to discuss environmental and community items. The main decision is selecting a member representative for the Official Plan Review Steering Committee, plus approving the 2022 meeting schedule and reimbursing a councillor for waste-program stickers.

• Selecting member representative for Official Plan Review Steering Committee
• Reimbursing Councillor Grant Peters $96.65 for Orangeville Reduces Stickers program
• Approving 2022 Sustainable Orangeville Committee meeting schedule
• CVC tree planting event Oct 2, 2021 at Harvey Curry Park
• Baby Tree Forest ceremony Oct 16, 2021 at Orangeville Lions Sports Park

The committee approved the 2022 meeting schedule and allocated $250 for the autumn compost giveaway at the Farmers Market. It also selected representatives for the Official Plan Review Steering Committee and reimbursed the chair for waste sticker program costs. Several project updates were provided, including tree planting and community garden plans.

• Approved 2022 committee meeting schedule (carried)
• Allocated $250 for compost giveaway at Farmers Market (carried)
• Appointed Martina Rowley as Official Plan Review Steering Committee representative, Jeff Lemon as backup (carried)
• Reimbursed Councillor Grant Peters $96.65 for waste sticker program (carried)
• Approved minutes of June 1, 2021 meeting (carried)

Committee of Adjustment

The Orangeville Committee of Adjustment is holding a statutory public hearing on two minor variance applications. Both requests seek parking-related adjustments to accommodate three parking spaces for two dwelling units. The committee will also consider adopting the 2022 meeting calendar and approving the minutes from the August 4, 2021 meeting.

• A-13/21: 108 Burbank Crescent — reduce one parking space width from 2.6m x 5.5m to 2.5m x 5.5m
• A-14/21: 393 Jay Crescent — allow steps to encroach 0.5m into garage and increase driveway width from 4.0m to 5.4m
• A-14/21 condition: max 5.0m of driveway paved, remainder permeable material
• Adoption of 2022 Committee of Adjustment Meeting Calendar
• Approval of August 4, 2021 meeting minutes

The Committee of Adjustment approved two minor variance applications. The first, at 108 Burbank Crescent, allows a reduction in one parking space width to accommodate three spaces for two dwelling units, approved 3-1. The second, at 393 Jay Crescent, permits steps to encroach into the garage and a wider driveway, subject to a paving condition, approved unanimously. The 2022 meeting calendar was also adopted.

• Approved minor variance A-13/21 at 108 Burbank Crescent to reduce parking space width from 2.6m x 5.5m to 2.5m x 5.5m (3-1)
• Approved minor variance A-14/21 at 393 Jay Crescent to allow steps encroaching 0.5m into garage and driveway width increase to 5.4m, with paving condition
• Adopted 2022 Committee of Adjustment Meeting Calendar

Men's Homelessness Committee

The Men's Homelessness Committee is meeting electronically to review a revised mission and values statement, hear presentations from local shelters and the food bank, and discuss potential sub-committees. The agenda includes routine items like approving previous minutes and correspondence. No decisions are listed on the agenda beyond approving minutes.

• Review of revised Mission and Values Statement
• Presentations from Orangeville Food Bank, Lighthouse, and Choices Shelter
• Discussion of potential sub-committees: funding, site selection, external liaisons
• Correspondence: Orangeville Banner article on Choices Shelter men's shelter
• Approval of minutes from August 12, 2021 meeting

The committee adopted its Mission and Values statement with a wording change from 'people' to 'men' to better target its mandate. Two sub-committees were created: one for Funding and External Liaisons, and one for Real Estate, with members selecting their preferred group. The committee also heard updates from the Orangeville Food Bank, The Lighthouse, and Choices Shelter, and discussed public communication plans.

• Adopted Mission and Values statement with wording change to 'men' (carried)
• Created Funding and External Liaisons sub-committee
• Created Real Estate task force sub-committee

Men's Homelessness Committee

The Men's Homelessness Committee is meeting electronically to review draft community and service provider surveys from the University of Guelph research team, consider adopting a drafted mission and values statement, and hear delegations from Sylvia Bradley and the Chair of Choices Shelter. The committee will also decide on scheduling future bi-weekly meetings.

• Review of University of Guelph Community Survey and Service Provider Survey drafts
• Delegation from Sylvia Bradley
• Delegation from Randy Narine, Chair of Choices Shelter
• Proposed adoption of Committee Mission Statement and Values
• Proposal to hold bi-weekly meetings Wednesdays at 7 p.m. starting Aug. 25, 2021

The Men's Homelessness Committee approved a motion requesting Boston Pizza donate event funds directly to Choices Shelter. The committee also heard presentations from the University of Guelph research team on a needs assessment study, from Sylvia Bradley on personal homelessness experiences, from Choices Shelter Chair Randy Narine on the shelter's men's beds, and from SHIP on program considerations. The committee scheduled bi-weekly meetings starting August 25, 2021, and discussed a draft mission statement and potential sub-committees.

• Approved minutes of July 22, 2021 meeting (carried)
• Requested Boston Pizza donate event funds directly to Choices Shelter (carried)
• Scheduled bi-weekly committee meetings Wednesdays at 7 p.m. starting August 25, 2021 (carried)

Council Information Items

This is a Council Information Package meeting, not a decision-making session. Council is reviewing 30 information items, mostly correspondence and resolutions from other Ontario municipalities on topics like capital gains tax, affordable housing, cannabis licensing, and cemetery funding. No votes or decisions are scheduled.

• Enbridge Gas Inc. 2022 Rates (Phase 1) Application - OEB Notice of Application
• City of Sarnia, Capital Gains Tax - letter to Prime Minister Trudeau
• City of Woodstock, Affordable Housing Crisis
• Municipality of Chatham-Kent, Licensing of Cannabis Operations
• Township of Georgian Bay, Elimination of LPAT

Council Meeting

Orangeville Council is meeting electronically to decide on several staff recommendations, including approving a zoning and official plan amendment for a 5-storey, 58-unit mixed-use building at 60-62 Broadway, and authorizing the sale of closed rail spur land to Aligroup Properties Inc. for $400,000. Council will also consider allocating $10,000 of the 2020 surplus for an orange crosswalk, transferring $1,901,535 to capital reserves, extending restaurant licence expiries, and approving community grant distributions. The meeting includes a closed session to discuss land negotiations and personnel matters, and public participation is by phone or email due to COVID-19 restrictions.

• Approve Official Plan Amendment No. 128 and zoning change for 60-62 Broadway to permit a 5-storey, 58-unit mixed-use building with retail at grade
• Authorize sale of closed rail spur lands (Parts 3 and 4, Plan 7R-2408) to Aligroup Properties Inc. for $400,000
• Allocate $10,000 of 2020 surplus for an orange crosswalk and transfer $1,901,535 to General Capital Reserves
• Extend 2020 restaurant licence expiry to September 30, 2021 and amend By-law 2004-117
• Approve $2,500 in 2021 Community Grant budgeted funds distribution

Council approved the Official Plan and Zoning By-law amendments for 60-62 Broadway, allowing a 5-storey, 58-unit mixed-use building with retail at grade. They also allocated $1.9M from the 2020 surplus to reserves and initiatives, extended restaurant licences to September 30, and approved the sale of rail spur land for $400,000.

• Approved OP and zoning amendments for 60-62 Broadway (OPZ-2019-06) (carried)
• Allocated $10,000 for orange crosswalk and $50,000 for Tree Canopy initiative (carried)
• Transferred $1,851,535 to General Capital Reserves (carried)
• Approved $2,500 in 2021 Community Grant funds (carried)
• Extended 2020 restaurant licences to September 30, 2021 (carried)
• Declared rail spur land surplus and authorized sale to Aligroup Properties Inc. for $400,000 (carried)
• Approved Kin Club road toll event on September 18, 2021 (carried)
• Endorsed Grand Valley correspondence on OPP Detachment Board composition (carried)

Committee of Adjustment

The Orangeville Committee of Adjustment will hold a statutory public hearing to consider two minor variance applications. The first seeks to allow a larger rear yard encroachment at 7 Mason Street for an accessory apartment stairway. The second seeks to reduce required parking and increase building coverage at the southwest corner of C Line and Alder Street. The committee will also adopt previous minutes and discuss an appointment to the Official Plan Steering Committee.

• Minor variance A11-21 at 7 Mason Street to increase rear yard encroachment from 0.6 m to 1.2 m for stairs to accessory apartment
• Minor variance A12-21 at SW corner of C Line and Alder Street to reduce parking from 191 to 178 spaces and increase building/hard-surface coverage from 70% to 80%
• Adoption of minutes from July 7, 2021 meeting
• Discussion of appointment to Official Plan Steering Committee

The Committee of Adjustment approved two minor variance applications. The first, for 7 Mason Street, allows a rear yard encroachment increase to build stairs for an accessory apartment. The second, for a commercial retail plaza at the southwest corner of C Line and Alder Street, reduces required parking and increases building/hard-surface coverage, passed 3-2. The committee also appointed Jason Bertrand to the Official Plan Steering Committee.

• Approved minor variance A11-21 at 7 Mason Street to increase rear yard encroachment from 0.6m to 1.2m for stairs to an accessory apartment
• Approved minor variance A12-21 at C Line and Alder Street to reduce parking from 191 to 178 spaces and increase coverage from 70% to 80% (3-2)
• Appointed Jason Bertrand to the Official Plan Steering Committee

Heritage Orangeville

Heritage Orangeville is meeting remotely to discuss two staff reports: a proposed demolition of a municipal heritage register property at 15-17 York Street, and input on the Official Plan Review including appointment of a committee representative. The meeting is open to the public by phone only due to COVID-19; written comments may be submitted in advance. Regular meetings are suspended until September 2021.

• Demolition report for 15-17 York Street, a Municipal Heritage Register property
• Official Plan Review input and appointment of a Heritage Orangeville representative
• Facade improvement applications to be considered
• Public participation by phone (Conference ID 651 703 194#) or written comments by email

Heritage Orangeville approved the mural design for Theatre Orangeville, finalizing the project, and accepted the proposed demolition of the rear portion of the house at 15-17 York Street. The committee also agreed to meet informally to discuss the Official Plan Review and appointed Lynda Addy as its representative to the steering committee.

• Approved mural design 'Part of the Magic' by Beckie Morris (Carried)
• Accepted demolition of rear portion of house at 15-17 York Street (Carried)
• Agreed to informal ad hoc meetings for Official Plan Review input (Carried)
• Appointed Lynda Addy as Heritage Orangeville representative to Official Plan Review Steering Committee (Carried)

Men's Homelessness Committee

The Men's Homelessness Committee is meeting electronically to discuss homelessness issues in Orangeville. Agenda items include a University of Guelph needs assessment survey, services and housing at 236 First St., and potential guest speakers. The committee will also receive correspondence from the Orangeville Food Bank about housing challenges.

• University of Guelph Needs Assessment Survey and Report discussion
• Services and Housing in the Province (S.H.I.P.) at 236 First St.
• Potential guest delegation invitations
• Orangeville Food Bank Housing Challenges postcards correspondence

The committee appointed Mayor Sandy Brown as Chair and Councillor Debbie Sherwood as Vice-Chair, and received training. Members discussed a University of Guelph needs assessment, a shelter project at 236 First St., and potential delegations. No substantive decisions were made beyond appointments and adjournment.

• Appointed Mayor Sandy Brown as Committee Chair (carried)
• Appointed Councillor Debbie Sherwood as Committee Vice-Chair (carried)
• Adjourned meeting at 8:00 p.m. (carried)

Council Meeting

Orangeville Council is meeting electronically to consider several staff reports and by-laws. Key decisions include choosing an option for the Alder Recreation Centre pool expansion and liner replacement, with costs ranging from $3.1M to $4.3M, and adopting the 2021 Business Improvement Area levy. The meeting also includes closed-session items on land negotiations and litigation, plus a motion to allow a Legion monument at Greenwood Cemetery.

• Alder Recreation Centre pool: Council to choose among four funding options, from $3,110,700 to $4,337,325, for lap pool expansion and leisure pool liner replacement
• 2021 Business Improvement Area levy: Council to adopt proposed special charges on ratable property in the Orangeville BIA
• Appointment of four Animal Control Officers: Megan Archer, Caroline Godsend, Meridith Edney, Rachel Noonan
• Men's Homelessness Committee: increase citizen appointments from six to eight and appoint eight new members
• Legion monument: motion to allow Royal Canadian Legion to construct a stone monument on Town property at Greenwood Cemetery

Council approved additional capital funding of $4,600,534.70 to complete the expansion of the Alder Recreation Centre lap pool from 6 to 8 lanes and replace the leisure pool liner, using stainless steel construction. The decision was made based on Option 1 as presented in report CMS-FP-2021-015. Council also adopted the 2021 Business Improvement Area levies and passed a by-law for their collection.

• Approved $4,600,534.70 for Alder Recreation Centre pool expansion and liner replacement (Option 1).
• Adopted the 2021 Business Improvement Area (BIA) levies and passed a by-law for their collection.
• Appointed Megan Archer, Caroline Godsend, Meridith Edney, and Rachel Noonan as Animal Control Officers.
• Amended the Men's Homelessness Committee terms of reference to increase citizen appointments from six to eight, and appointed eight new members.
• Referred the Primacare Living Solutions proposal for a seniors campus on Humber Lands to staff for review, with a report due by September 30, 2021.
• Approved the Royal Canadian Legion's request to construct a stone monument on Town property at Greenwood Cemetery.
• Received and endorsed correspondence from the County of Dufferin regarding Residential Schools, and recommended Chris Gerrits as the municipal representative on the CTC Source Protection Committee.
• Approved minutes from several committee and board meetings, including the Police Service Board and Library Board.

Committee of Adjustment

The Orangeville Committee of Adjustment will hold a statutory public hearing on three minor variance applications to the Zoning By-law. The committee will also adopt minutes from its June 2, 2021 meeting. The meeting is held remotely due to COVID-19, with public participation by phone.

• Minor variance for Clorox Company of Canada Ltd. at 101 John Street to increase front yard fence height from 0.9m to 1.8m
• Minor variances for 15-17 York Street to increase accessory building height to 5m, permit accessory dwelling unit, and widen driveway to 6.41m
• Minor variances for 3 Amanda Street to increase accessory building height to 7.3m, permit accessory dwelling unit, and allow 10.10m driveway
• Adoption of June 2, 2021 Committee of Adjustment minutes

The Committee of Adjustment approved all three minor variance applications on the agenda, with no public comments or opposition. The approvals included a fence height increase at 101 John Street, a second dwelling unit at 15-17 York Street, and an accessory building height increase at 3 Amanda Street. All motions were carried unanimously.

• Approved minor variance A08-21 at 101 John Street to increase front yard fence height from 0.9m to 1.8m (unanimous)
• Approved minor variance A09-21 at 15-17 York Street to allow a second dwelling unit, with conditions including stormwater mitigation (unanimous)
• Approved minor variance A10-21 at 3 Amanda Street to increase accessory building height to 7.3m and permit an accessory dwelling unit (unanimous)

Council Meeting

Orangeville Council is meeting electronically to handle routine approvals, a closed session, and several staff reports. Key items include responding to a non-decision appeal by Sarah Properties Ltd. to the Local Planning Appeal Tribunal, approving terms of reference for an Official Plan Review Steering Committee, and directing staff to proceed with the Broadway Brick Replacement Project. The meeting also includes several by-laws for final passage, including road assumptions and traffic amendments.

• Direct staff and legal counsel to attend LPAT pre-hearings for Sarah Properties Ltd. appeal (OPZ 5-19)
• Approve Terms of Reference for Official Plan Review Steering Committee; appoint up to 2 council members
• Proceed with Broadway Brick Replacement Project: 2.2m sidewalk, tactile plates, paving stone boulevards
• Pass by-law to assume roads in Sarah Properties Development Subdivision (RP 7M-47)
• Pass by-laws amending traffic (no parking on Hurontario St, stop sign on Rolling Hills Dr) and Clerk's fees

Council approved installing an orange crosswalk at Broadway and First Street to commemorate Indigenous children lost to residential schools, with up to $10,000 from the 2020 general surplus, to be installed by September 30, 2021. They also approved lighting Town facilities in orange from June 30 to July 2, 2021, with a performance by Eagleheart Singers, funded up to $6,000 from the Community Grant Program. The Broadway Brick Replacement Project was approved to proceed with construction in fall 2022, with a 6-1 vote. All other items were received or approved as routine.

• Approved orange crosswalk at Broadway and First Street, funded up to $10,000 from 2020 surplus, for installation by September 30, 2021.
• Approved lighting Alder Street Recreation Complex and Town Hall in orange from June 30 to July 2, 2021, with Eagleheart Singers performance, funded up to $6,000 from Community Grant Program.
• Approved Broadway Brick Replacement Project to proceed with construction in fall 2022, with design including concrete sidewalk, tactile plates, and paving stone boulevards.
• Approved Terms of Reference for Official Plan Review Steering Committee, appointing Councillors Peters and Taylor as Council representatives.
• Directed staff and legal counsel to attend LPAT pre-hearings for Sarah Properties Ltd. appeals regarding Official Plan and Zoning By-law amendments.
• Received correspondence from Terrance Carter on men's homelessness shelter and from Shelley Wishart on boulevard reconstruction.
• Approved by-laws including road assumption, traffic amendments, fees and charges, and confirmation of proceedings.
• Directed flags at Town facilities to be raised at dusk on July 2, 2021.

Orangeville Public Library Board

The Orangeville Public Library Board is meeting electronically to approve the 2020 audited financial statements, presented by the Town Treasurer and an RLB auditor. The board will also adopt minutes from the May 26, 2021 meeting, receive information items including the CEO report and Library Service Index, and hear updates from librarians.

• Approve 2020 audited financial statements
• Adopt minutes of May 26, 2021 meeting
• Receive CEO report for June 2021
• Receive Library Service Index for May 2021
• Updates from librarians on collections, public services, and programs

The Orangeville Public Library Board approved the 2020 audited financial statements presented by the auditor and treasurer. The board also approved the minutes of the previous meeting and received two information items: the CEO report and the Library Service Index. No staff reports or correspondence were considered, and the meeting was held virtually.

• Approved the minutes of the May 26, 2021 meeting (Recommendation 2021-020).
• Approved the 2020 audited financial statements (Recommendation 2021-021).
• Received the CEO Report and Library Service Index as information items (Recommendation 2021-022).

Business and Economic Development Committee

The Business and Economic Development Advisory Committee will review a Community Improvement Plan presentation. The meeting also includes a staff update regarding a virtual symposium in the fall.

• Presentation on Community Improvement Plan by Jon Hack and Lindsay Cudmore
• Staff update on Fall virtual symposium by Ruth Phillips

The committee adopted the minutes from its March 25, 2021 meeting. Staff and consultants presented an update on the development of a new Community Improvement Plan (CIP), noting a public survey with 114 responses open until June 30, 2021, and that a draft would be sent to the Ministry and made public before Council finalization. No formal decisions were made on the CIP or other items; the meeting was largely informational and procedural.

• Adopted the 2021-03-25 Business and Economic Development Advisory Committee minutes (carried)
• Noted that the Co-chair position will not be refilled due to the remaining term
• Heard that Terry O'Reilly will replace Lindsay Angelo as keynote speaker for the October 14, 2021 symposium
• Heard that a $20 registration fee for the symposium will be offset by a $20 BIA gift certificate
• Heard that a Driftscape app license was purchased via a Central Counties Tourism grant
• Heard that the Farmers' Market attendance increased 21% and sales 16% compared to 2019

Cultural Plan Task Force

The Cultural Plan Task Force is meeting electronically to handle routine approvals and a closed session. The main substantive item is a confidential verbal report from Katrina Lemire regarding the selection of the 2021 Call for Artists award recipients, after which staff are directed to proceed with installation of the selections. The meeting also includes approval of previous minutes and a closed session to discuss personal matters about identifiable individuals.

• Closed session to consider 2020-06-18 and 2020-12-08 closed minutes
• Confidential verbal report on 2021 Call for Artists award recipients
• Direction to staff to proceed with installation of 2021 Call for Artist selections
• Approval of 2021-02-25 Cultural Plan Task Force minutes

The Cultural Plan Task Force approved the 2021 Call for Artists award recipients and directed staff to proceed with installing the selected artworks. The board also approved minutes from previous closed and regular meetings. No other substantive decisions were made; the meeting included only announcements about upcoming events and programs.

• Approved the 2020-06-18 and 2020-12-08 Closed Cultural Plan Task Force Minutes
• Received a verbal report on 2021 Call for Artists entries and directed staff to proceed with installation of selections
• Approved the 2021-02-25 Cultural Plan Task Force Minutes

Heritage Orangeville

Heritage Orangeville Committee is meeting remotely to discuss heritage matters, including presentations on a Community Improvement Plan and design options for 60-62 Broadway. The agenda also includes updates on a facade grant, a demolition permit, and a member appointment. Public participation is by phone or written comment due to COVID-19.

• Presentation by Sierra Planning and Management on Community Improvement Plan
• Presentation by Municipal Planning Consultants on 60-62 Broadway design options
• Facade Grant Application update for 7 Mill Street
• Residential Demolition Permit Application update for 14 William Street
• Discussion of 2022 Heritage Calendar and 3 Amanda Street

The committee discussed the final design for 60-62 Broadway, noting the height is under the 20-metre limit and the revised plan removes 4 units. Members expressed preference for the design option with a lower cornice at the fourth floor. The developers plan to file for zoning and site plan amendments after Council approval in principle. The committee also approved several recommendations, including appointing members to review permits and approving a facade grant for 7 Mill Street.

• Approved minutes of the previous meeting (2021-029).
• Recommended Lynda Addy and Gary Sarazin to lead the 2022 Heritage Calendar (2021-030).
• Appointed Mark Hauck as alternate reviewer for Boulevard Café Permits (2021-031).
• Appointed Lynda Addy as primary reviewer for Sign Variance Permits, with Gary Sarazin as alternate (2021-032).
• Appointed Councillor Sherwood as alternate reviewer for Clearing Conditions and Approvals of Demolitions for heritage properties (2021-033).
• Approved the paint colour Black HC-190 for the Façade Grant Application for 7 Mill Street (2021-034).
• Approved all correspondence (2021-035).
• Recessed for the summer until the September meeting, with special meetings as needed (2021-036).

Council Meeting

Orangeville Council meets electronically on June 14, 2021, to consider a zoning change at 200 Elizabeth Street to allow live-work and semi-detached units, a demolition on a heritage property, and distribution of $5,000 in community grants. Council will also hear a delegation on the Orangeville Hydro annual report, receive correspondence, and consider two notices of motion regarding a pedestrian crossing on Rolling Hills Drive and directing $50,000 of surplus to tree canopy management.

• Rezoning of 200 Elizabeth Street from C2 to C2 Special Provision 24.226 with Holding (H) to permit 1 live-work and 3 semi-detached dwelling units
• Approval of $5,000 in 2021 Community Grant budgeted funds
• Motion to install a stop sign for pedestrian crossing on Rolling Hills Drive by September 3, 2021
• Motion to direct $50,000 of 2020 surplus to tree canopy management
• No parking signage on 200 m of Hurontario South of Island Lake front gates

Council formally requested the Township of Amaranth reject Amarlinc Earthworks Inc.'s site alteration application for a fill operation at 513151 2nd Line, citing risks to Orangeville's municipal wells. The request passed 6-1. Council also approved a rezoning at 200 Elizabeth Street, a $5,000 community grant distribution, and directed staff to install a stop sign on Rolling Hills Drive.

• Requested Amaranth reject Amarlinc Earthworks site alteration application (6-1)
• Approved rezoning at 200 Elizabeth Street to allow live-work and semi-detached units
• Approved $5,000 distribution of 2021 Community Grant funds
• Directed staff to install stop sign on Rolling Hills Drive by Sept 3, 2021
• Directed $50,000 of 2020 surplus towards tree canopy initiative
• Adopted Community Safety and Well-Being Plan
• Approved no parking signage on Hurontario south of Island Lake gates
• Approved Orangeville Hydro 2020 Annual Report and proxy appointments

Public Meeting

Orangeville Council is holding a public meeting to receive information and public comments on a zoning by-law amendment for 41 William Street (RZ-2021-01) and to hear presentations on Broadway sidewalk and boulevard options. The meeting also includes a closed session for a confidential report on a rail line spur and council-staff relations training. Public participation is by phone or email due to COVID-19 restrictions.

• Zoning by-law amendment application RZ-2021-01 for 41 William St.
• Public Information Centre on Broadway sidewalk and boulevard report
• Sidewalk petition presented by Shelley Wishart
• Closed meeting for confidential verbal report on 120 C Line rail line spur
• Confirmation by-law for meeting proceedings

Council held a public meeting to hear presentations on the Broadway sidewalk replacement project and a zoning by-law amendment for 41 William Street. No final decisions were made on these items; they were received as information. Council also amended a resolution regarding Police Service Board appointments, which passed 5-2.

• Received 41 William Street public meeting information report (Carried)
• Received correspondence from Frank Pesce and Sharon Bigler regarding 41 William Street (Carried)
• Amended resolution 2021-214 on Police Service Board appointments (5-2)
• Received confidential reports on land negotiations and training (Carried)
• Passed by-law to confirm proceedings of the meeting (Carried)

Equity, Diversity and Inclusion Committee

This is the inaugural meeting of the Equity, Diversity and Inclusion Committee. The agenda includes electing a chair and vice-chair, adopting minutes (none, as it's the first meeting), introducing members, and receiving training from the Assistant Clerk. The committee will also discuss its work plan, Humber postcards, and meeting schedule.

• Election of Chair and Vice-chair
• Committee training facilitated by Tracy MacDonald, Assistant Clerk
• Discussion of Committee Work Plan
• Discussion of Humber Postcards
• Discussion of Committee Meeting Schedule

The Equity, Diversity and Inclusion Committee held its first meeting, electing Councillor Post as Chair and Councillor Andrews as Vice-Chair unanimously. Members discussed a work plan, received training on procedures, and set future meetings for the first Thursday of each month at 6 p.m., starting September 9, 2021.

• Elected Councillor Post as Chair (unanimous)
• Elected Councillor Andrews as Vice-Chair (unanimous)
• Set meetings for first Thursday of month at 6 p.m., starting September 9, 2021

Special Council Meeting

This is a special electronic meeting of Orangeville Town Council. The main item is a discussion of police service board composition, including correspondence from neighbouring municipalities and the Orangeville Police Service Board. The meeting also includes routine items like approval of the agenda, a confirmation by-law, and adjournment.

• Discussion of police service board composition led by Mayor Brown
• Correspondence from Grand Valley, Melancthon, Mono, and Mulmur on police board models
• Orangeville Police Service Board position on board amalgamation
• Confirmation by-law for the June 2, 2021 special meeting

Council approved a motion directing staff to draft a letter to the Solicitor General stating Council's position that Orangeville retain an autonomous Police Service Board, that the province discontinue provincial appointments to OPP detachment boards, and that municipal councils be given authority to appoint citizen representation to their Police Service Board. The draft letter will be brought back to Council on June 7, 2021 for endorsement. Council also received correspondence on police board composition from several municipalities and the Orangeville Police Service Board, and passed a by-law confirming the meeting's proceedings.

• Approved motion to draft letter to Solicitor General supporting autonomous Police Service Board and municipal appointment authority (carried)
• Received correspondence on police board composition from Grand Valley, Melancthon, Mono, Mulmur, Mayor Brown, and Orangeville Police Service Board (carried)
• Passed by-law to confirm proceedings of the June 2, 2021 Special Council Meeting (carried)

Committee of Adjustment

The Orangeville Committee of Adjustment is meeting to consider one minor variance application. The applicant seeks to increase the driveway depth at 386 Thompson Road from 9.0 metres to 11 metres from the rear lot line. The committee will also adopt minutes from the May 5, 2021 meeting. Public participation is by phone due to COVID-19 restrictions.

• Public hearing for minor variance A-07-21 at 386 Thompson Road to increase driveway depth from 9.0 m to 11 m
• Adoption of minutes from May 5, 2021 Committee of Adjustment meeting
• Correspondence from Gerald Vendenberg regarding the variance application

The Committee of Adjustment approved a minor variance application (A-07-21) for 386 Thompson Road, allowing the driveway depth to increase from 9.0 metres to 11.0 metres from the rear lot line, subject to a condition that the portion between 9.0 and 11.0 metres be made of permeable material. The applicant stated the longer driveway was needed to accommodate a third vehicle without encroaching on the sidewalk or roadway. No opposition was voiced, and the motion was carried. The minutes of the previous meeting (2021-05-05) were also approved.

• Approved minor variance A-07-21 for 386 Thompson Road to increase driveway depth from 9.0 to 11.0 metres from the rear lot line (carried)
• Condition imposed: any portion of the driveway between 9.0 and 11.0 metres from the rear lot line must be comprised of permeable material
• Approved minutes of the 2021-05-05 Committee of Adjustment meeting (carried)

Sustainable Orangeville

Sustainable Orangeville is meeting electronically to hear presentations on the Community Improvement Plan, Dufferin Climate Action Plan, and June is Bike Month, and to discuss items including tree protection, a bike rack request form, and compost. The committee will also consider a closed session for environmental sustainability awards and closed council minutes.

• Community Improvement Plan presentation by Jon Hack and Lindsay Cudmore
• Dufferin Climate Action Plan presentation by Sara Wicks
• June is Bike Month presentation by Kylie-Anne Grube
• Discussion of Tree Protection and Bike Rack Location Request Form
• Closed session for Environmental Sustainability Awards and Closed Council Minutes Oct. 6, 2020

The Sustainable Orangeville committee approved several actions: allocating up to $700 for a compost pile at the Fall Farmer's Market, endorsing J. Lemon to review and select bike rack locations, appointing judges for the Communities in Bloom Garden Showcase, and directing staff to explore an art mural for the Community Garden Shed. The 2021 Environmental Sustainability Awards were deferred due to lack of entries.

• Allocated up to $700 for compost pile at Fall Farmer's Market (carried)
• Endorsed J. Lemon to review and select bike rack locations (carried)
• Appointed Matthew Smith, Miranda O'Connor, Valerie Nilsson as garden showcase judges (carried)
• Directed staff to coordinate art mural project for Community Garden Shed (carried)
• Deferred 2021 Environmental Sustainability Awards due to lack of entries (carried)
• Approved closed council minutes of October 6, 2020 (carried)

Joint Accessibility Advisory Committee

The Joint Accessibility Advisory Committee is meeting electronically to discuss accessibility-related items. They will hear presentations on a Community Improvement Plan and the Island Lake Trail Plan, and discuss communication boards, a public information centre for Broadway Bricks, and other accessibility topics. The meeting is open to the public by phone.

• Presentation on Community Improvement Plan by Sierra Planning and Management
• Presentation on Island Lake Trail Plan by Credit Valley Conservation
• Discussion of Communication Boards in Grey Bruce
• Public Information Centre for Broadway Bricks on June 7, 2021
• Update on Braille Machine and Accessibility Awards

The Joint Accessibility Advisory Committee approved the May 4, 2021 minutes and adopted the June and July tips of the month. They discussed the Community Improvement Plan and Island Lake Trail Plan, and agreed to develop criteria for accessibility awards with the County, aiming to give two awards in 2022. No other formal decisions were made; most items were updates or future agenda items.

• Approved May 4, 2021 minutes (moved by J. Jackson, carried)
• Adopted June tip: brain injury awareness month (moved by P. Charbonneau, carried)
• Adopted July tip: wheelchair access and sidewalk blocking reminders (moved by P. Charbonneau, carried)
• Agreed to develop accessibility award criteria with County, targeting 2022 awards for a business and an individual

Council Meeting

Orangeville Council is meeting electronically to consider staff reports, by-laws, and correspondence. Key decisions include funding a $71,571.86 WSIB surcharge overage, approving a sign variance for Dollarama at 215 Centennial Road, and approving demolition permits for properties at 22 John Street and 14 William Street. The meeting also includes a closed session for personal matters and a presentation on the 2020 financial statements.

• Approve $71,571.86 from other budget lines to cover 2020 WSIB surcharge overage
• Grant sign variance to Dollarama at 215 Centennial Rd for 100% window sign coverage (exceeds 25% by-law limit)
• Approve residential demolition permit for 14 William Street with heritage documentation and salvage conditions
• Not oppose demolition of detached garage at 22 John Street (heritage register property)
• Pass by-law to close Broadway from Second to Wellington St on June 13, 2021 for Peaceful Walk for Diversity Awareness

Council approved the 2020 audited financial statements, purchased two Black Cat Radar Units for the OPP, and approved a $71,571.86 WSIB surcharge overage. It also approved a demolition permit for 14 William Street with conditions, a sign variance for Dollarama at 215 Centennial Road (4-3), and the creation of a Men's Homelessness Committee. Several items were deferred, including the Police Service Board composition and a temporary road closure request.

• Approved 2020 Financial Statements as presented by auditors
• Purchased two Black Cat Radar Units for OPP (funded through corporate allocations)
• Approved $71,571.86 WSIB surcharge overage from other budget lines
• Approved demolition permit for 14 William Street with conditions
• Granted sign variance for Dollarama at 215 Centennial Rd (4-3)
• Approved Terms of Reference for Men's Homelessness Committee
• Removed John Thornton and appointed Rob Koekkoek as Director of Orangeville Hydro Services Inc.
• Deferred Police Service Board composition matter to June 2, 2021

Orangeville Public Library Board

The Orangeville Public Library Board is meeting virtually to approve minutes, receive reports, and consider adopting a revised Procedure By-law Policy and a Collection Development Policy. The board will also receive the CEO report, a Library Services Index, and correspondence, including a letter to MP Kyle Seeback and a response to Bill C-10.

• Adoption of revised Procedure By-law Policy (repealing April 29, 2020 version)
• Adoption of Collection Development Policy dated May 26, 2021
• Receipt of 2021 First Quarter Operating and Capital Fund Variances report
• Receipt of CEO report and Library Services Index
• Letter to Kyle Seeback, MP Dufferin-Caledon

The Orangeville Public Library Board approved a new Procedure By-law Policy and a revised Collection Development Policy, both dated May 26, 2021. The board also received reports on first-quarter budget variances and information items, including a letter to MP Kyle Seeback. No substantive decisions were made beyond these approvals and receptions.

• Adopted new Procedure By-law Policy, repealing the April 29, 2020 version (carried)
• Adopted revised Collection Development Policy dated May 26, 2021 (carried)
• Received 2021 First Quarter Operating and Capital Fund Variances report (carried)
• Received three information items: CEO Report, Library Service Index, and letter to MP Kyle Seeback (carried)
• Received correspondence from CFLA-FCAB (carried)
• Approved minutes of April 28, 2021 meeting (carried)

Heritage Orangeville

Heritage Orangeville discussed a zoning by-law amendment for 41 William Street, supporting preservation of the existing heritage building while new dwellings are added. The committee also approved a façade improvement grant for 7 Mill Street and proposed a sign by-law amendment for 195 Broadway.

• 41 William Street: zoning by-law amendment for multi-dwelling buildings, public meeting June 7, 2021
• 7 Mill Street: façade improvement grant, additional $4,200 approved with paint colour conditions
• 195 Broadway: committee recommends sign by-law amendment to tighten criteria
• Discussion on designating Little York Street as part of Heritage Conservation District
• 56 Mill Street historical plaque on hold until library reopens

The committee approved a motion supporting preservation of the existing detached dwelling at 41 William Street and recommending new dwellings be designed to complement it, ahead of a June 7 public meeting on the zoning amendment. It also approved a façade grant for 7 Mill Street with conditions on paint colour, and recommended Council tighten sign by-law criteria after discussing a substandard sign at 195 Broadway.

• Approved motion 2021-026: support preserving existing dwelling at 41 William St and complementary design for new units (carried unanimously)
• Approved façade grant for 7 Mill Street, conditional on approval of a specific black paint colour or use of suggested Benjamin Moore colours (carried)
• Approved motion 2021-028: provide Council comment on substandard sign at 195 Broadway and propose Sign By-law amendment (carried)
• Adopted minutes of previous meeting (carried unanimously)

Heritage Orangeville

Heritage Orangeville Committee is meeting remotely on May 13, 2021. The main item is a discussion of the demolition of a dwelling at 14 William Street, with comments from the Chief Building Inspector. The meeting is otherwise routine, with no minutes from a previous meeting and no other substantive items listed.

• Discussion of demolition of dwelling at 14 William Street
• Comments from Bruce Ewald, Chief Building Inspector

Heritage Orangeville approved the demolition of the dwelling at 14 William Street, based on the Chief Building Official's professional opinion that the structure is in very poor condition and cannot be restored. The motion was carried unanimously. No other substantive decisions were made at this meeting.

• Approved demolition at 14 William Street (unanimous)

Council Meeting

Council received several staff reports and passed related by-laws, including adopting a community greenhouse gas emissions reduction target of net zero by 2050. Council also directed staff to engage a consultant for a fixed and on-demand transit system pilot, endorsed a Transit Transfer Terminal plan (4-3), and approved a $15,000 community grant distribution. A motion to amend the Mobile Food Vendor's By-law to allow refreshment vehicles within 90 metres of others with owner consent was carried (6-1).

• Adopted net-zero GHG emissions target by 2050 (carried)
• Approved $15,000 community grant distribution (carried)
• Directed staff to engage consultant for fixed/on-demand transit pilot (carried)
• Endorsed Transit Transfer Terminal plan (4-3)
• Approved lease agreement with Orangeville & District Senior Citizens Club for 26 Bythia St (carried)
• Appointed Charles A. Harnick as Integrity Commissioner (6-1)
• Amended Mobile Food Vendor's By-law to allow 90m proximity with owner consent (6-1)
• Passed 2021 tax levy by-law and other by-laws (carried)

Committee of Adjustment

The Orangeville Committee of Adjustment is holding a statutory public hearing on three applications: two minor variances for residential additions at 109 Mill Street and 7 York Street, and a consent to sever land at 101 John Street. The meeting will also include routine items such as electing a vice chair, adopting previous minutes, and disclosures of interest. Public participation is by phone or written comment due to COVID-19 restrictions.

• Minor variance A05-21 at 109 Mill Street: reduce side yard setback from 1.5m to 0.94m and rear yard from 7.0m to 4.0m for a two-storey addition
• Minor variance A06-21 at 7 York Street: reduce interior side yard setback from 1.5m to 0.64m for a two-storey rear addition
• Consent application B03-21 at 101 John Street: sever 251 m² landlocked parcel to add to adjoining property; retained parcel approx. 1.59 ha
• Election of Committee Vice Chair
• Adoption of minutes from March 3, 2021 meeting

The Committee of Adjustment approved all three applications on the agenda: a minor variance for a two-storey addition at 109 Mill Street, a minor variance for a two-storey addition at 7 York Street, and a consent to sever a 251 square meter lot addition at 101 John Street. No applications were denied or tabled.

• Approved minor variance at 109 Mill Street to reduce side yard setback to 0.94m and rear yard setback to 4.0m for a two-storey addition (carried)
• Approved minor variance at 7 York Street to reduce interior side yard setback to 0.64m for a two-storey addition (carried)
• Approved consent to sever 251 sq m lot addition at 101 John Street, subject to consolidation condition (carried)
• Appointed Scott Wilson as vice-chair (carried)

Joint Accessibility Advisory Committee

The Joint Accessibility Advisory Committee is meeting electronically to discuss accessibility-related topics, including a presentation on neighbourhood awareness signs, a report on employment standards, and updates on seniors parking, audio traffic signals, and a braille machine. The agenda also includes routine items like approving previous minutes and setting the next meeting date.

• Presentation by Doug Jones on Neighbourhood Awareness Signs, referencing sign installation policy MS 2018-37
• Discussion of Employment Standards Development Committee Final Recommendations Report
• Discussion of seniors parking spots distance from entrance
• Discussion of audio traffic signal operation
• Update on braille machine

The Joint Accessibility Advisory Committee approved the minutes from its April 6, 2021 meeting. The committee discussed several accessibility topics, including neighbourhood awareness signs, seniors parking at Alder Recreation Centre, audio traffic signals, and a braille machine, but made no final decisions on these items. Staff will follow up on some issues, and further discussions are planned for the next meeting.

• Approved minutes of 2021-04-06 meeting (carried)

Orangeville Public Library Board

The Orangeville Public Library Board is meeting virtually to receive staff reports and approve updates to its planning policy and its health, safety, violence, and harassment prevention policies. The board will also receive information items including the CEO report, an incident report, and a letter to the Solicitor General, and will hear an update on a human rights-based approach workshop.

• Approve planning policy dated April 28, 2021 (Report #21-03)
• Adopt Health and Safety Policy Statement, Violence in the Workplace Prevention Policy, and Harassment in the Workplace Prevention Policy (Report #21-04)
• Receive CEO Report, Incident Report, Library Services Index, and Reflections of 2020
• Receive letter to Sylvia Jones, Solicitor General, dated March 12, 2021
• Notice of motion to repeal and replace the Library's Procedure By-law at the May 26 meeting

The Orangeville Public Library Board approved a revised planning policy and adopted three workplace safety policies (Health and Safety, Violence Prevention, Harassment Prevention). The board also received information items, including a CEO report and a letter to the Solicitor General, and supported a member's candidacy for a provincial library board position.

• Approved planning policy dated April 28, 2021 (Carried)
• Adopted Health and Safety Policy Statement (Carried)
• Adopted Violence in the Workplace Prevention Policy (Carried)
• Adopted Harassment in the Workplace Prevention Policy (Carried)
• Received five information items including CEO Report and Incident Report (Carried)
• Received correspondence from IMPACT Public Affairs (Carried)
• Supported S. Bergant's candidacy for Ontario Library Services Board representative (Carried)

Council Meeting

Orangeville Council is meeting electronically to decide on several staff recommendations, including additional funding for the Operations Centre roof, authorizing a procurement process for building modernization, and approving voting methods for the 2022 municipal election. Council will also consider closing Survey Lane to vehicles and creating a committee on men's homelessness. The meeting includes a closed session for committee appointments and personal matters.

• $206,490 additional funding from General Capital Reserve for Public Works Operations Centre roof upgrades
• By-law to authorize optical scanning vote tabulators and vote-at-home program for 2022 municipal and school board election
• Survey Lane to be stopped up and closed to vehicular use, with site access agreement for 59 Third Street and reproposed as multi-use trail
• Motion to create Mayor's Special Committee on Men's Homelessness to explore men's emergency shelter options
• Proclamations for Falun Dafa Day (May 13, 2021) and Melanoma and Skin Cancer Awareness Month (May 2021)

Council approved the creation of a Mayor's Special Committee on Men's Homelessness to explore options for a men's emergency shelter. It also approved $206,490 in additional funding for the Public Works Operations Centre roof, authorized a procurement process for a building modernization and energy savings program, and passed a by-law to use optical scanning vote tabulators and a vote-at-home program for the 2022 election. Appointments to the Equity, Diversity and Inclusion Committee were also made.

• Created Mayor's Special Committee on Men's Homelessness (carried)
• Approved $206,490 additional funding for Operations Centre roof (carried)
• Authorized procurement for building modernization and energy savings program (carried)
• Passed by-law for optical scanning vote tabulators and vote-at-home in 2022 election (carried)
• Appointed 12 members plus Councillor Andrews to Equity, Diversity and Inclusion Committee (carried)
• Stopped up and closed Survey Lane to vehicular use, considered site access agreement, reproposed as multi-use trail (carried)
• Proclaimed May 13 as Falun Dafa Day and May as Melanoma and Skin Cancer Awareness Month (carried)

Heritage Orangeville

Heritage Orangeville reviewed and approved several heritage-related items, including two interactive murals, a demolition permit for 14 William Street, heritage plaques, and facade improvement grants. The committee also received notices of hearing for 109 Mill Street and 7 York Street with no objections.

• Approved concept for mural at 114 Broadway (Theatre Orangeville theme)
• Approved demolition of 14 William Street pending engineer's report and CBO opinion
• Approved demolition of accessory building at 22 John Street
• Approved Heritage Awareness Plaques for 56 Mill Street and 14 First Ave
• Approved Facade Improvement Grant of $4,406.50 for 155 Broadway

Heritage Orangeville approved the concept for a mural at 114 Broadway and appointed judges for its design competition, and approved a mural at 5 First Street. The committee also approved the demolition of an unsafe accessory building at 22 John Street, but defeated three motions regarding the demolition of the dwelling at 14 William Street, instead referring the matter to a special meeting. Additionally, the committee approved heritage plaques for 56 Mill Street and 14 First Avenue, and facade grants for 155 and 171 Broadway.

• Approved concept for mural at 114 Broadway (unanimous)
• Appointed Lynda Addy and Gary Sarazin to mural judging panel (unanimous)
• Approved demolition of accessory building at 22 John Street (unanimous)
• Defeated motion to approve demolition permit for 14 William Street
• Defeated motion requiring structural engineer's report for 14 William Street
• Defeated motion for staff inspection of 14 William Street
• Referred 14 William Street demolition to special meeting in May (unanimous)
• Approved heritage plaques for 56 Mill Street and 14 First Avenue (unanimous)

Public Meeting

The Town of Orangeville Council is holding an electronic public meeting on April 19, 2021. The agenda includes an Official Plan Review open house presentation, statutory public meetings regarding a proposal at 200 Elizabeth Street, and a by-law to confirm the meeting's proceedings. Due to COVID-19, the meeting is virtual, with public participation by phone or email.

• Official Plan Review open house presentation by Manager of Planning Brandon Ward
• Statutory public meeting for 200 Elizabeth Street with staff and applicant presentations
• By-law to confirm proceedings of the April 19, 2021 Council-Public Meeting
• Electronic meeting format due to COVID-19; public can participate by phone or email

Council held a statutory public meeting to receive information on a zoning by-law amendment for 200 Elizabeth Street, proposing 4 semi-detached dwellings on Ada Street and an 80 sq. m. convenience store on Elizabeth Street. No decision was made on the application; it will proceed to staff review and a future recommendation report. Council also received an update on the Official Plan Review, which is in its early phases with no decisions made. The meeting was procedural, with only the agenda and a confirmation by-law passed.

• Approved agenda for April 19, 2021 public meeting (carried)
• Received report INS-2021-021 on 200 Elizabeth Street zoning application as information (carried)
• Passed by-law to confirm proceedings of the public meeting (carried)
• Adjourned meeting at 8:59 p.m. (carried)

Council Meeting

Orangeville Council is meeting electronically to consider a range of staff reports and motions. Key decisions include whether to file a formal objection to 7-Eleven's liquor licence application, approve additional funding for a new fire truck, adopt a corporate climate change adaptation plan, and allocate community grants. The meeting also includes a closed session for confidential matters related to ORDC and a property at 100 Mill Street.

• File formal objection to 7-Eleven liquor licence application (File No. 1091255)
• Approve $65,574.74 additional funding for Pumper Rescue fire truck from Fire Fleet Reserve
• Adopt Corporate Climate Change Adaptation Plan and begin implementation
• Approve 2021 Community Grant budget of $46,500
• Authorize property tax reduction of $5,289.18 for Section 357 tax appeals

Council approved the 2021 Community Grant allocations totaling $46,500, adopted the Corporate Climate Change Adaptation Plan, and authorized $65,574.74 in additional funding for a fire pumper/rescue truck. A sidewalk project on Faulkner Street–Sunset Drive was not proceeded with, and a portable speed sign on Oak Ridge Drive was approved. Several reports were received, and a formal objection to a 7-Eleven liquor licence was filed.

• Approved 2021 Community Grant allocations of $46,500 (carried)
• Adopted Corporate Climate Change Adaptation Plan (carried)
• Approved additional $65,574.74 for fire pumper/rescue truck (unanimous)
• Directed staff not to proceed with Faulkner Street–Sunset Drive sidewalk (6-1)
• Approved portable speed sign on Oak Ridge Drive (unanimous)
• Approved sign warning of bend near Graham Crescent (4-3)
• Authorized $5,000 for Backyard Gardening project (carried)
• Filed formal objection to 7-Eleven AGCO liquor licence application (carried)

Joint Accessibility Advisory Committee

The Joint Accessibility Advisory Committee is meeting electronically to discuss accessibility issues, including vaccine accessibility, a site plan for 150 First Street, a braille machine, a business accessibility listing, and a convenience fee for town payments. The meeting is open to the public by phone, and written comments may be submitted in advance.

• Discussion of vaccine accessibility issues
• Circulation of site plan for 150 First Street (SP 8/20)
• Discussion of braille machine
• Discussion of business accessibility listing and data collection system
• Discussion of convenience fee for town payments

The Joint Accessibility Advisory Committee approved the minutes from its March 2, 2021 meeting. Members discussed vaccine appointment accessibility, with staff noting Dufferin County Community Support Services can assist with booking and transportation. The committee selected a sidewalk safety tip for April and tabled the business accessibility listing for the next meeting.

• Approved minutes of 2021-03-02 meeting (carried)
• Selected April tip of the month: keep sidewalks clear for community safety
• Tabled business accessibility listing discussion to next meeting
• Staff to investigate convenience fees for Town payments and report back

Sustainable Orangeville

Sustainable Orangeville is meeting electronically to discuss Earth Week events, including a $99.16 book donation to the library, a community tree planting, and virtual webinars. The committee will also consider reimbursing Branching Out Support Services $159.68 for bat box materials and $550 for a Rent a Chicken program with Timberwind Farm. Other agenda items include a garden contest signs update, budget review, and backyard gardening program update. No correspondence was received.

• Donate 5 environmental books ($99.16) to Orangeville Public Library
• Reimburse Branching Out Support Services $159.68 for Bat Box materials
• Reimburse Branching Out Support Services $550 for Rent a Chicken program with Timberwind Farm
• Earth Week community tree planting event and virtual webinars
• Next meeting scheduled for May 4, 2021 at 7 p.m.

The committee approved donations for Earth Week books, reimbursements for Branching Out Support Services, and up to $5,000 for a Backyard Garden Kit program. The tree planting event was postponed due to provincial shutdown, and other updates were discussed.

• Approved $99.16 donation for 5 environmental books to Orangeville Public Library
• Approved $159.68 reimbursement to Branching Out for Bat Box materials
• Approved $550 reimbursement to Branching Out for Rent a Chicken program
• Approved up to $5,000 committee special project funding for Backyard Garden Kit program (carried)

Special Council Meeting

This special council meeting is largely procedural, with no staff reports. The main substantive item is amending a by-law to remove Mayor Brown from the Police Services Board and appoint a replacement, followed by passing related by-laws and a confirmation by-law.

• Amend By-law 021-2019 to remove Mayor Brown from Police Services Board and add new member
• Pass by-law to confirm appointments to boards and committees
• Pass confirmation by-law for March 25, 2021 special council meeting

Council held a special electronic meeting and made one substantive change: it amended By-law 021-2019 to remove Mayor Brown from the Police Services Board and add Deputy Mayor Macintosh. Council also passed two by-laws confirming the appointment change and the meeting's proceedings. No staff reports or public questions were presented.

• Amended By-law 021-2019 to replace Mayor Brown with Deputy Mayor Macintosh on the Police Services Board (Resolution 2021-122)
• Passed a by-law to amend By-law 021-2019 confirming board and committee appointments (Resolution 2021-123)
• Passed a by-law to confirm the proceedings of the March 25, 2021 Special Council Meeting (Resolution 2021-123)
• Approved the meeting agenda (Resolution 2021-121)
• Adjourned the meeting at 11:38 a.m. (Resolution 2021-124)

Business and Economic Development Committee

The Business and Economic Development Advisory Committee is meeting electronically. They will hear presentations on a Tourism Strategy and Action Plan for 2021-2026 and from the owner of Dufferin Media, and will discuss a virtual symposium and member updates. The agenda is mostly routine, with no major decisions or contracts listed.

• Presentation: Tourism Strategy and Action Plan (2021-2026) by Ms. Ruth Phillips
• Presentation: Ms. Sarah Clarke, Owner, Dufferin Media
• Discussion: Virtual Symposium led by Councillor Andrews
• Welcome new member Mr. T. Brett
• Adoption of minutes from 2020-12-01 meeting

The Business and Economic Development Committee heard presentations on the Town's Tourism Strategy and Action Plan (2021-2026) and on services from Dufferin Media, but took no substantive votes beyond approving the previous meeting's minutes. The tourism plan, already adopted by Council on January 11, 2021, includes actions like a branding exercise and a new Community Improvement Plan. The committee also discussed plans for a fall virtual symposium with a proposed keynote speaker.

• Approved the minutes of the December 1, 2020 BEDAC meeting.
• Received a presentation on the Tourism Strategy and Action Plan (2021-2026), already adopted by Council.
• Received a presentation from Dufferin Media on digital marketing and web accessibility services.
• Discussed a proposed fall virtual symposium with keynote speaker Lindsay Angelo; no formal decision made.

Council Meeting

Orangeville Council meets electronically to consider staff reports and by-laws. Key decisions include whether to reduce user fees for minor sport groups, implement one-side street parking, and authorize participation in a Metrolinx joint transit procurement agreement. The meeting also includes closed session items, delegations, and routine approvals.

• Rates & Fees Review – Minor Sport Groups: options include 37.5% outdoor base rate reduction for minor soccer, baseball, lacrosse, and Orangeville Otters swim team
• Safe Restart Agreement – Phase 2 Municipal Transit Funding: by-law to sign Transfer Payment Agreement with Ministry of Transportation
• Parking on One Side on Town Streets: direct staff to restrict parking to one side on local streets, funded from General Capital Reserve
• Metrolinx Joint Transit Procurement Programme: authorize Orangeville Transit to join multi-year governance agreement
• 5 Wellington Street: Council not oppose demolition of accessory building and detached garage on heritage register property

Council approved a 37.5% reduction in outdoor minor sport base rates for spring/summer 2021, matching ice user group reductions, and extended the same reduction to the Orangeville Otters swim team. Council also authorized participation in Metrolinx joint transit procurement, approved a demolition on a heritage property, and directed staff to establish a groundwater recharge compensation reserve fund. Several reports were received, and a motion to request withdrawal of Schedule 3 from Bill 257 was carried.

• Approved 37.5% fee reduction for outdoor minor sport groups (soccer, baseball, lacrosse) for spring/summer 2021 (carried)
• Approved 37.5% fee reduction for Orangeville Otters from Feb 24 to June 2021 (carried)
• Authorized signing of Transfer Payment Agreement for Safe Restart transit funding (carried)
• Referred parking on one side of town streets to staff for public input and report within 6 months (carried)
• Authorized Orangeville Transit to join Metrolinx joint transit procurement agreement (carried)
• Did not oppose demolition of accessory building and detached garage at 5 Wellington Street (carried)
• Directed staff to establish a reserve fund for groundwater recharge compensation (carried)
• Requested withdrawal of Schedule 3 from Bill 257 (carried)

Heritage Orangeville

Heritage Orangeville discussed a proposed commercial/residential building at 60-62 Broadway, recommending the developer reduce the height facing Broadway to 12 metres with upper stories stepped back. The committee also approved demolitions at 33 Church Street and 14 William Street with conditions, and approved amended spending for community hero gifts.

• Recommended height reduction to 12m for Broadway-facing side of 60-62 Broadway building (carried)
• Approved demolition at 33 Church Street with window restoration conditions (carried)
• Approved demolition of rear addition at 14 William Street, conditioned on exterior renovation style (carried)
• Approved amended spending up to $125.00 for community hero gifts (carried)
• Approved minutes of previous meeting (carried)

Council Meeting

Council approved the removal of the Holding (H) symbol on lands at 62A-68 First Street, allowing a 40-townhouse development, and allocated water and sewage services. They also approved the BIA 2021 budget of $568,594, amended the backyard chicken by-law to allow Family Transition Place as a participant, and directed staff to bring forward a by-law extending open air burning hours to 12pm-11pm. Several other routine items were approved, including outdoor patio by-law amendments and various by-laws.

• Approved removal of Holding (H) symbol for 40 townhouse units at 62A-68 First Street (carried)
• Approved BIA 2021 budget of $568,594 including $460,000 levy (carried)
• Amended Backyard Chicken By-law to allow Family Transition Place as one of 30 participants (carried)
• Directed staff to bring forward by-law to extend open air burning hours to 12pm-11pm (carried unanimously)
• Approved amendments to Outdoor Boulevard Café and Display of Merchandise by-laws until Nov 30, 2021 (carried)
• Approved appointments to Heritage Orangeville, Cultural Plan Task Force, and Business and Economic Development Committee (carried)
• Passed by-laws to assume roads in Sarah Properties Development Subdivision (carried)
• Approved by-law to release easement at 38 Glenforest Drive (carried)

Committee of Adjustment

The Orangeville Committee of Adjustment will hold a public hearing on three applications: two minor variances (76-78 Centennial Road and 111 Biscayne Crescent) and one consent to lease (100 Fifth Avenue). The meeting will be held remotely due to COVID-19, with written comments accepted by email.

• Minor variance to allow 10% of floor area for takeout at 76 Centennial Road, Unit 3 (caterer's establishment)
• Minor variance to reduce parking from 3 to 2 spaces for a single detached dwelling with accessory apartment at 111 Biscayne Crescent
• Consent to lease a parcel at 100 Fifth Avenue to TIMWEN Partnership and Wendy's Restaurants of Canada Inc. for over 21 years (Tim Hortons/Wendy's, 537 sq m building)
• Public access by phone: (289) 801-5774, Conference ID: 467 571 157#

The Committee of Adjustment approved all three applications on the agenda. It granted a minor variance for a caterer's takeout operation at 76-78 Centennial Road, reduced the parking requirement for a dwelling with an accessory apartment at 111 Biscayne Crescent, and approved a long-term lease of land at 100 Fifth Avenue to Tim Hortons/Wendy's. No applications were denied or tabled.

• Approved minor variance for 10% takeout floor area at 76 Centennial Road, Unit 3 (carried)
• Approved minor variance to reduce parking from 3 to 2 spaces at 111 Biscayne Crescent (carried)
• Approved consent to lease land at 100 Fifth Avenue to TIMWEN Partnership and Wendy's Restaurants of Canada Inc. for over 21 years (carried)

Joint Accessibility Advisory Committee

The Joint Accessibility Advisory Committee is meeting electronically to discuss accessibility initiatives, including updates on the Accessibility Ramp Program, a Braille Machine, and a business accessibility listing data collection system. The committee will also adopt minutes from its February 2, 2021 meeting. Public comments can be submitted by email or by phone during the meeting.

• Accessibility Ramp Program Update
• Braille Machine Update
• Business Accessibility Listing, Data Collection System
• Adoption of minutes from 2021-02-02 meeting
• Next meeting scheduled for April 6, 2021

The Joint Accessibility Advisory Committee approved the March tip of the month, which includes information about epilepsy and an additional tip for MS Awareness Month. The committee also received updates on the Accessibility Ramp Program, the Braille Machine, and the Business Accessibility Listing project. No other substantive decisions were made.

• Approved the minutes of the 2021-02-02 meeting.
• Approved the March tip of the month on epilepsy and MS awareness.

Sustainable Orangeville

Sustainable Orangeville is meeting electronically to discuss several environmental initiatives, including a tree cutting by-law, Earth Week planning, and updates on volunteer projects. The agenda includes discussion items on community tree planting, urban food systems, bike rack locations, and a spring clean-up day with Rotary. No formal decisions are listed beyond approving previous meeting minutes.

• Hutchinson Court Volunteer Project Update
• Tree Cutting By-law discussion
• Earth Week Planning including Community Tree Planting and Baby Tree Forest
• Rotary Community Clean Up Day scheduled for May 15, 2021
• Backyard Garden Program and Bat Boxes Update

The committee approved a motion requesting Council rework the tree protection by-law to encourage tree canopy on private property. They also postponed the baby tree planting to Fall, approved reimbursing J. Lemon $2,329.16 for 8 bike racks, and allocated up to $250 to Branching Out Services for bat box materials.

• Approved motion requesting Council rework tree protection by-law with committee amendments
• Postponed baby tree planting and ceremony to Fall for 2019-2020 births
• Approved reimbursement of $2,329.16 to J. Lemon for 8 bike racks
• Allocated up to $250 to Branching Out Services for bat box materials
• Approved minutes from February 9, 2021 as presented

Public Meeting

Orangeville Council holds a statutory public meeting to hear presentations and receive a report on a planning application (OPZ-2020-03) for 780 Broadway. The meeting is electronic due to COVID-19, with public participation by phone or email. No decisions are made; the report is only received.

• Statutory public meeting for 780 Broadway planning application OPZ-2020-03
• Staff presentation by Brandon Ward, Manager of Planning
• Applicant presentation by Hesham Mohamed, Humphries Planning Group Inc.
• Public Meeting Information Report INS-2021-012 to be received
• By-law to confirm proceedings of the meeting

Council held a statutory public meeting for a proposed mixed-use development at 780 Broadway, which would include 54 townhouse dwellings, a commercial building, and 154 parking spaces. The proposal requires Official Plan and Zoning By-law amendments to change the land use from Service Commercial to Neighbourhood Commercial. No decision was made; staff will review comments and prepare a recommendation report for a future Council meeting.

• Approved the agenda and addendums for the March 1, 2021 meeting (Resolution 2021-083).
• Received the public meeting information report INS-2021-012 for 780 Broadway (Resolution 2021-084).
• Passed a by-law to confirm the proceedings of the meeting (Resolution 2021-085).
• Adjourned the meeting at 7:49 p.m. (Resolution 2021-086).

Cultural Plan Task Force

The Cultural Plan Task Force met and approved the minutes from the December 8, 2020 meeting. Staff presented an update on the Tourism Strategy and Action Plan (2021-2026), noting that remaining Cultural Plan items were folded into it. The committee discussed the 2021 Call for Artists, including utility box murals and a tribute to essential workers, and heard about new mural projects on Broadway.

• Approved the minutes of the December 8, 2020 meeting.
• Received the Tourism Strategy and Action Plan (2021-2026) update, noting Council's adoption on January 11, 2021.
• Discussed the 2021 Call for Artists, including up to twelve pieces, six utility box locations, and up to six murals for the Alder Recreation Centre walking track.
• Noted that the Alder/Riddell utility box mural will be a commissioned piece by M. Grice, requiring CPTF approval.
• Discussed the Crystal Queer Project mural, with staff to explore placing it on a Mill Street utility box.
• Heard that the Better Together Task Force plans two new interactive murals on Broadway.
• Agreed to share Blues and Jazz Festival contact info with Parks and Rec for Alexandra Park outreach.
• Noted that amendments to outdoor display and boulevard café bylaws were submitted to Council, including extended patio season.

Orangeville Public Library Board

The Orangeville Public Library Board is meeting electronically to approve minutes, receive reports, and discuss library operations. The main decision is adopting a revised room rental policy for the Mill Street library. The board will also discuss non-traditional library offerings like seed and jigsaw puzzle lending.

• Adoption of revised Room Rental Policy for Mill Street library (Report 21-02)
• Discussion of non-traditional libraries: seed and jigsaw puzzles
• Letters of support to Mono regarding broadband (Rogers and Vianet)
• Receipt of CEO Report and Library Services Index
• Draft Terms of Reference for Working Committee

The Orangeville Public Library Board approved the amended room rental policy for the Mill Street library as presented in report #21-02. The board also received five information items, including the CEO report and a draft terms of reference for a working committee. Additionally, the board appointed Shelley Bergant as its representative to the Ontario Library Service Board Assembly until 2022. The meeting was procedural, with no substantive decisions beyond these approvals and appointments.

• Approved minutes of the January 27, 2021 meeting (Recommendation 2021-005).
• Received five information items, including CEO report and draft terms of reference (Recommendation 2021-006).
• Adopted the amended room rental policy for the Mill Street library (Recommendation 2021-007).
• Appointed Shelley Bergant as representative to the Ontario Library Service Board Assembly until 2022 (Recommendation 2021-008).

Heritage Orangeville

Heritage Orangeville Committee is meeting remotely to discuss heritage matters, including a demolition application for an addition and detached garage at 5 Wellington Street, pricing for Heroes pictures and thank-you cards, a Heritage Week update, and a quarterly newsletter. The committee will also consider facade improvement applications and correspondence, including notices of decisions for 41 William Street. The meeting is open to the public by phone due to COVID-19 restrictions.

• Demolition of addition and detached garage at 5 Wellington Street
• Pricing estimate for Heroes pictures, frames, and thank-you cards
• Heritage Week update
• Quarterly newsletter discussion
• Notices of decisions A02-21 and B01-21 for 41 William Street

Heritage Orangeville approved the demolition of an addition and detached garage at 5 Wellington Street, with the condition that the right elevation window be filled with reclaimed brick. The committee also approved up to $100 for framed pictures and thank-you cards for 13 local organizations. No other substantive decisions were made; other items were discussions only.

• Approved demolition of addition and detached garage at 5 Wellington St, with reclaimed brick window fill (carried)
• Approved up to $100 for printing/framing 13 pictures and thank-you cards (carried)
• Adopted minutes of 2021-01-16 meeting (carried)

Special Council Meeting

Council will decide whether to reduce ice rental fees for minor hockey and skating groups, with three options ranging from a rate of $116.73 per hour to no reduction. Council will also consider approving a rezoning and draft plan for the Edgewood Valley Phase 2B subdivision, and vote on a motion asking the province to consider distance between cannabis stores.

• Ice fee review: options include $116.73/hr non-prime rate or 50% cut to $93.38/hr, retroactive to Dec 14, 2020
• Edgewood Valley Phase 2B: rezoning to R4, RM1, and OS2 zones with holding symbols; draft plan approval
• Motion by Councillor Sherwood: request province to add radial separation to cannabis retail licensing
• Proclamations: Feb 22 as Human Trafficking Prevention Day; March as Probus Club Month
• Cancellation of Feb 22, 2021 Council meeting

Council approved a fee reduction for minor ice user groups, setting a non-prime ice rate of $116.73 per hour retroactive to December 14, 2020, for the remainder of the 2020/2021 season. They also approved a zoning and subdivision plan for Edgewood Valley Phase 2B, and directed staff to cooperate with Public Health to use the Alder Recreation Centre red rink as a COVID-19 vaccination site. A motion to request the province consider radial separation for cannabis retail stores passed 4-3.

• Approved ice fee reduction scenario 4 at $116.73/hour for minor user groups, retroactive to Dec 14, 2020 (unanimous)
• Approved rezoning and draft plan for Edgewood Valley Phase 2B subdivision (unanimous)
• Directed staff to cooperate with Public Health to use Alder Recreation Centre red rink as vaccination site (carried)
• Passed motion to request province amend cannabis retail licensing to consider radial separation (4-3)
• Cancelled February 22, 2021 Council meeting (carried)
• Received correspondence and proclaimed Human Trafficking Prevention Day and Probus Club Month (carried)
• Received Joint Accessibility Advisory Committee minutes (unanimous)
• Adopted previous meeting minutes as amended (carried)

Sustainable Orangeville

Sustainable Orangeville approved reimbursing up to $660 to Branching Out Services for Backyard Hen Pilot Program permit and Rent a Chicken costs, and up to $100 for bat box materials. The committee also discussed greenhouse gas reduction targets and a tree protection by-law, with further review scheduled for March.

• Approved up to $660 reimbursement to Branching Out Services for Backyard Hen Pilot Program fees (unanimous)
• Approved up to $100 reimbursement to M. Smith for bat box materials (carried)
• Approved minutes of January 5, 2021 meeting (carried)

Council Meeting

Orangeville Council is meeting electronically to consider several staff reports and by-laws. The main decision is whether to approve a fee reduction or credit for minor ice user groups, with three options ranging from a reduced rate to no change. Council will also consider funding agreements for transit, an OPP transition update, and a motion on phasing out gas-fired electricity.

• Ice rental fee options: $116.73/hr non-prime rate or 50% reduction to $93.38/hr for minor groups, retroactive to Dec 14, 2020
• MTEC funding agreement with Ministry of Transportation for 2020 transit cleaning funding
• Provincial Transit Gas Tax Funding Agreement for 2020/21
• By-law to amend pet shop licensing (By-law 95-2005)
• Motion to request Ontario phase out gas-fired electricity generation

Council received the OPP transition update and directed the consultant to prepare a report and attend a meeting by end of March 2021 to explain differences between projections and the town's budget. Council also approved funding agreements for MTEC and transit gas tax, passed several by-laws, and carried a motion to write to the province requesting a phase-out of gas-fired electricity generation. The minor ice user groups fees review was deferred to a special meeting on February 17, 2021.

• Directed OPP costing consultant to report and attend Council by end of March 2021 (carried)
• Received OPP transition update report CAO-2021-003 (carried)
• Deferred minor ice user groups fees review to Feb 17, 2021 special meeting (carried)
• Authorized Mayor and Clerk to sign MTEC Transfer Payment Agreement with Ministry of Transportation (carried)
• Authorized Mayor and Treasurer to sign Transit Gas Tax Funding Letter of Agreement (carried)
• Passed by-laws amending pet shop, taxicab, traffic speed, and confirming proceedings (carried)
• Carried motion to write to Ontario government requesting phase-out of gas-fired electricity generation (carried)
• Approved closed meeting minutes and committee appointment process for Equity, Diversion and Inclusion Committee (carried)

Committee of Adjustment

The Orangeville Committee of Adjustment will hold a statutory public hearing for two minor variance applications and one consent application. The first application seeks variances for a property at 18 Young Court, and the other two relate to a property at 41 William Street. The committee will also vote on adopting the minutes from its December 2, 2020 meeting.

• Minor variance application A-01/21 for 18 Young Court to increase lot coverage from 30% to 41% and reduce front yard setback from 6m to 5.5m.
• Minor variance application A-02/21 for 41 William Street to reduce lot area, frontage, and yard setbacks, and increase lot coverage.
• Consent application B-01/21 for 41 William Street to sever the property into two lots.
• Public participation is by phone due to COVID-19; written comments can be emailed to the Secretary-Treasurer.
• Next meeting scheduled for March 3, 2021.

The Committee of Adjustment approved a minor variance for 18 Young Court to increase lot coverage and reduce front yard setback. It denied all applications for 41 William Street, including a minor variance and a consent to sever, citing incompatibility and non-conformance with the Official Plan.

• Approved minor variance at 18 Young Court to increase lot coverage to 41% and reduce front yard setback to 5.5m (carried)
• Denied minor variance at 41 William Street to reduce lot area, frontage, and side yards, and increase coverage (defeated)
• Denied minor variance at 41 William Street with conditions (defeated)
• Refused minor variance at 41 William Street for incompatibility and insufficient lot size (carried)
• Refused consent to sever at 41 William Street for non-conformance with Official Plan intensification policies (carried)

Special Council Meeting - Operating Budget

Council approved the 2021 consolidated operating budget with a 0.97% ($356,417) levy increase, as well as the 2021 Water Works, Wastewater and Building Budget. The budget was presented by the Treasurer and department heads. A confirming by-law was passed. No other substantive decisions were made.

• Approved 0.97% ($356,417) levy increase for 2021 Consolidated Budget (carried)
• Approved 2021 Water Works, Wastewater and Building Budget (carried)
• Passed by-law to confirm proceedings of the meeting (carried)

Joint Accessibility Advisory Committee

The committee approved comments on a site plan application for 670-690 Broadway, requiring accessibility features in the parkette and accessible ingress/egress. It had no comments on another application at 287 A Broadway. Updates were provided on the accessibility ramp program, braille machine, and a business accessibility listing questionnaire.

• Approved minutes of 2021-01-05 meeting (carried)
• Approved accessibility comments for site plan at 670-690 Broadway (carried)
• No comments on site plan at 287 A Broadway

Special Council Meeting - Capital Budget

This is a special electronic council meeting focused on the 2021 Capital Budget. The treasurer and general managers will present the draft budget, and council will consider approving the agenda and a confirmation by-law. The public can participate virtually due to COVID-19 restrictions.

• 2021 Capital Budget draft presentation by Treasurer Nandini Syed and general managers
• Confirmation by-law to approve proceedings of the February 1, 2021 meeting
• Electronic meeting format with public participation by phone or email

Council approved the 2021 capital budget after presentations from staff. It directed staff to investigate public input on a new sidewalk, the potential disposal of Survey Lane, and fare-free transit before proceeding with related projects. The budget includes $87,000 for protected left turn signals and $25,000 for speed limit signage and Community Safety Zones.

• Approved 2021 Capital Budget (carried)
• Directed staff to seek public input on 390m sidewalk near ODSS (carried)
• Directed staff to investigate disposal/decommissioning of Survey Lane before work (carried)
• Directed staff to study fare-free transit before electronic fare system (carried)
• Confirmed $87,000 for protected left turn signals in 2021 budget
• Confirmed $25,000 for speed limit signage and Community Safety Zones

Orangeville Public Library Board

The Orangeville Public Library Board is meeting remotely to approve prior minutes, receive reports (CEO, incident, service index), review results of a board self-evaluation, and accept a signed library agreement from Amaranth. The meeting is closed to in-person attendance due to COVID-19; public comments can be submitted in advance.

• Report 21-001: Board self-evaluation survey results; working committee to be established
• Signed library agreement from Amaranth to be received
• CEO Report, December 2020 Incident Report, and Library Services Index to be received as information
• Minutes of December 9, 2020 meeting to be approved

The Orangeville Public Library Board held its annual organizational meeting, re-electing B. Rea as Chair and Councillor Post as Vice-Chair by acclamation. The board approved the December 9, 2020 minutes, received information items including the CEO report, and accepted a report on board self-evaluation results, establishing a working committee to review them. It also received a signed library agreement from Amaranth and scheduled its next meeting for February 24, 2021.

• Re-elected B. Rea as Chair by acclamation
• Re-elected Councillor Post as Vice-Chair by acclamation
• Approved minutes of December 9, 2020 meeting (Carried)
• Received information items including CEO report and incident report (Carried)
• Received Report #21-001 on board self-evaluation and established working committee (Carried)
• Received signed library agreement from Amaranth (Carried)

Council Meeting

Council approved a by-law to reduce speed limits on most town roads from 50 km/h to 40 km/h and add three roads to Community Safety Zones, with $25,000 allocated in the 2021 capital budget. They also approved a transit transfer station location at the Edelbrock Centre (4-3), extended taxi and limousine driver's licence expiries to April 30, 2021, and assumed the Cachet Development subdivision roads. A request to rename Alder Street Arena was referred to staff for investigation.

• Approved town-wide speed limit reduction to 40 km/h on most roads (carried)
• Approved Edelbrock Centre transit transfer station location (4-3)
• Extended taxi and limousine driver's licence expiry to April 30, 2021 (carried)
• Assumed Cachet Development subdivision roads and infrastructure (carried)
• Approved $87,000 for protected left turn signals at Riddell Road intersections (carried unanimously)
• Approved $12,500 carry-over for Sustainable Orangeville projects (carried)
• Received Orangeville Hydro 2021-2025 Business Plan and authorized execution (carried)
• Referred Alder Street Arena renaming request to staff for investigation

Heritage Orangeville

Heritage Orangeville Committee meets remotely to approve prior minutes, discuss Heritage Week and newsletter updates, and consider a report on appointing a member to clear demolition conditions for heritage-register properties. They will also review a facade improvement grant application for 171/175 Broadway and correspondence including hearing notices for 41 William Street. The meeting is open by phone due to COVID-19; written comments become public record.

• Facade Improvement Grant Application - 171/175 Broadway
• Report on appointing committee member for demolition condition clearances
• Heritage Week update
• Quarterly Newsletter update
• Notices of Hearing A-02/21 and B-01/21 for 41 William Street

Heritage Orangeville approved a $775 (plus HST) newspaper advertisement for Heritage Week 2021, replacing the deferred banner project due to COVID-19 delays. The committee also approved a facade improvement grant for 171/175 Broadway, appointed Lynda Addy as primary contact for demolition approval conditions, and recommended aligning a proposed dwelling's front facade with the existing heritage building at 41 William Street.

• Approved $775 plus HST for Heritage Week 2021 newspaper advertisement (carried)
• Deferred banner project for Heritage Week 2021 to 2022 due to COVID-19 delays (carried)
• Approved facade improvement grant for 171/175 Broadway, with condition to review lighting options (carried)
• Appointed Lynda Addy as primary contact and Martin Woodhouse as alternate for clearing demolition approval conditions (carried)
• Recommended front facade of proposed dwelling at 41 William Street align with existing heritage building (carried)

Council - Budget Meeting

This is a budget meeting where Council will receive the 2021 draft operating and capital budget, with introductory remarks from the CAO and a presentation by the Treasurer. Council will also consider a motion to add $18,000 to the capital budget for a steel beam guide rail on Rolling Hills, and will pass a confirmation by-law. The meeting is held electronically due to COVID-19, with public participation by phone or email.

• 2021 Draft Operating and Capital Budget presentation
• Motion to reconsider Resolution No. 2020-33 regarding barricades on Rolling Hills
• Request for $18,000 in 2021 Capital Budget for steel beam guide rail on Rolling Hills
• Confirmation by-law for the meeting's proceedings

Council reconsidered a prior resolution and approved temporary safety measures for the bend on Rolling Hills, funded from general reserves. It also approved $18,000 in the 2021 Capital Budget for design and installation of a steel beam guide rail. The 2021 draft budget was presented but not yet approved.

• Reconsidered Resolution 2020-33 on Rolling Hills barricades (carried)
• Approved temporary safety measures on Rolling Hills bend, funded from general reserves (carried)
• Approved $18,000 for steel beam guide rail design/installation in 2021 Capital Budget (carried unanimously)
• Approved agenda (2021-024)
• Held closed meeting for risk/liability and solicitor-client privilege (2021-025)
• Received confidential verbal report and directed staff to proceed (2021-027)
• Passed by-law to confirm proceedings (2021-031)

Sustainable Orangeville

The Sustainable Orangeville committee met and approved its 2021 workplan, including carrying over $12,500 of the 2020 budget for ongoing projects and transferring remaining funds to the Environment Reserve. Members also heard presentations on bat boxes and the town's Climate Change Adaptation plan, and accepted a committee member's resignation.

• Approved 2021 workplan with $12,500 budget carry-over
• Transferred remaining 2020 budget funds to Environment Reserve
• Presentation on bat box initiative by Jeanne-Marie Palermino
• Climate Change Adaptation plan update by Allison Myles
• Accepted resignation of J. Quirt; recommended advertising for new member

The committee approved the 2021 workplan and carried over $12,500 from the 2020 budget for ongoing projects, with remaining funds transferred to the Environment Reserve fund. It accepted the resignation of J. Quirt and recommended advertising for a new public member. The committee also discussed bat box and climate change initiatives, and reviewed an application process for Environment Reserve funds.

• Approved minutes of November 24, 2020 meeting
• Approved 2021 workplan with $12,500 budget carry-over and transfer of remaining funds to Environment Reserve
• Accepted resignation of J. Quirt and recommended advertising for new public member
• Noted Council appointment of V. Nilsson as new public member
• Requested J.M. Palermino return with formal costing for bat box initiative
• Reviewed Environment Reserve fund application process proposal

Joint Accessibility Advisory Committee

This agenda for the Orangeville Joint Accessibility Advisory Committee meeting on January 5, 2021, contains only technical interface text and no substantive agenda items. The document is essentially boilerplate with no decisions, discussions, or listed topics.