Orangeville public meetings in 2023

Council Meeting

Council approved increases to set fines for parking and fire route violations. The body also amended the Procedure By-law to move the question period on the agenda and repealed the Towing Services and Vehicle Storage Yard Facility By-law effective December 31, 2023.

• Approved $500 grant to Dufferin Film Festival and $400 to Terry Fox Foundation (Unanimous)
• Approved amendments to By-law 2022-075 regarding Delegation of Authority (Unanimous)
• Approved Procedure By-law amendments and moved Question Period to occur before presentations (Unanimous)
• Approved increases to set fines for parking and fire route by-laws (Unanimous)
• Repealed Towing Services and Vehicle Storage Yard Facility By-law 2022-079 effective Dec 31, 2023 (Unanimous)
• Authorized service agreements with Grand Valley, Mono, and Shelburne for Vehicle for Hire licensing (Unanimous)

Sustainable Orangeville

The committee appointed Wade Speirs as its representative for the new Community Improvement Plan committee. Members discussed the Baby Tree Forest Ceremony, grant application forms, and potential tree planting locations.

• Approved minutes of August 3, 2023 meeting
• Appointed Wade Speirs as the committee representative for the CIP
• Decided to tour the east side of Highway 10 to assess planting potential

Council Meeting

Council established 2024 budget directions, including a 2.5% cost-of-living allowance for non-union staff and an increased capital budget contribution. The body also appointed a new Treasurer and approved several service agreements and infrastructure purchases.

• Appointed Patrick Kelly as Treasurer (Unanimous)
• Approved 2.5% cost-of-living allowance guideline for 2024 non-union staff salaries (Unanimous)
• Increased 2024 capital Budget contribution from $2.8M to $3.5M (Unanimous)
• Approved $30,000 from General Capital Reserves for a new columbarium at Greenwood Cemetery (Unanimous)
• Authorized 4-year fire service agreement amendments with Mono, Amaranth, and East Garafraxa (Unanimous)
• Directed staff to negotiate a sewer line warranty program with Service Line Warranties of Canada (Unanimous)
• Directed staff to investigate a tree preservation by-law and allocate $80,000 in 2024 Budget for tree canopy targets (Unanimous)
• Appointed Victoria Speirs to the Orangeville Public Library Board (Unanimous)

Sustainable Orangeville

The committee discussed and suggested specific budget allocations for various environmental and gardening initiatives for 2024. The Sustainability Co-ordinator updated the workplan to reflect these suggested amounts.

• Approved minutes of July 6, 2023 (Carried)
• Suggested $8,000 for tree planting
• Suggested $2,500-$3,000 for Orangeville Tree Giveaway
• Suggested $5,000 for Backyard Garden Kits
• Suggested $5,000 for Grant Program
• Suggested $2,000 for Urban Harvest
• Suggested $2,000-$3,000 for education video
• Deferred Blooming Boulevards initiative to 2025 budget

Committee of Adjustment

The Committee of Adjustment approved File No. B-04-23 subject to four conditions regarding survey plans, conservation authority confirmation, easement descriptions, and tax payments. One other application was deferred.

• Approved File No. B-04-23 (Part of Lot 1, Concession 3 WHS) with four conditions
• Approved 2023-07-05 meeting minutes
• Deferred File No. A-07/23 (20 Bredin Parkway) to a future meeting

Council Meeting

Council voted to proceed with the new fire station using non-net-zero construction standards. Other key actions included appointing a new Chief Administrative Officer and approving a lease for Community Living Dufferin.

• Directed staff to build the new fire station to non-net-zero standards (5-2)
• Approved lease agreement with Community Living Dufferin from Aug 1, 2023 to Dec 31, 2026 (Unanimous)
• Appointed David Smith as Chief Administrative Officer effective July 24, 2023 (Unanimous)
• Approved $30,000 from General Capital Reserves for Rebecca Hills Park design and construction (Unanimous)
• Authorized staff to investigate reducing Church Street reconstruction width to 5.75 metres (Unanimous)
• Adopted 2023 Business Improvement Area levies (Unanimous)
• Approved new Procurement Policy and Disposal of Assets Policy (Unanimous)
• Appointed Luke Ryan and Ryan Winder as Building Inspectors (Unanimous)

Sustainable Orangeville

The committee approved the May 25, 2023, meeting minutes. Members agreed to a CVC planting date of October 14 and decided to dedicate the August meeting to the 2023 Annual Report and 2024 Workplan/Budget.

• Approved May 25, 2023 meeting minutes (Carried)
• Selected October 14 for CVC planting
• Decided to hold August meeting for 2023 Annual Report and 2024 Workplan/Budget preparation
• Deferred 2023 Garden Awards initiative to August 2024

Committee of Adjustment

The Committee of Adjustment approved two applications during a statutory public hearing. Both requests were found to meet the required planning tests and policy frameworks.

• Approved application for 330 Blind Line (File No. B03-23)
• Approved application for 125 C Line (File No. A06-23)
• Adopted minutes from the June 7, 2023 meeting

Orangeville Public Library Board

The Board approved the 2022 Audited Financial Statements and adopted several new policies regarding strategic vision, equity, intellectual freedom, and personnel. The Board also directed staff to issue a joint media release with Caledon Public Library supporting Drag Storytime.

• Approved 2022 Audited Financial Statements (Unanimous)
• Adopted Town of Orangeville’s current Personnel policies (Unanimous)
• Adopted Statement of Vision and Values, Equity, Diversity, and Inclusion Policy, and Commitment to Intellectual Freedom (Unanimous)
• Adopted New Policy: Working with Us (Unanimous)
• Directed staff to submit 2024 operating and capital budgets for review on September 28, 2023 (Unanimous)
• Directed staff to coordinate a joint media release with Caledon Public Library supporting Drag Storytime (Unanimous)
• Approved May 24, 2023 meeting minutes as amended (Unanimous)

Homelessness Task Force

The Task Force discussed using town recreation centers as safe spaces and advocating for 24/7 shelter funding. Staff will recommend that Town Council adopt the County's Community Safety and Well Being Plan to avoid duplicating efforts.

• Approved minutes of May 17, 2023 meeting
• Recommended Town Council adopt the County's Community Safety and Well Being Plan
• Assigned H. Savage to formulate a high-level 2023 workplan
• Scheduled E. Goodyear to present to Dufferin County Council

Economic Development and Culture Committee

The committee adopted the Arts and Culture working group's recommended artists for four utility box installations. Members also discussed the budget for business park signs and downtown banner management.

• Approved artist selections for 2023 Utility Box Art installations (Carried)
• Approved minutes from 2023-05-16 meeting (Carried)
• Deferred Business Attraction Outreach to September meeting

Age Friendly

The committee approved the minutes from the April 18, 2023 meeting. Members discussed transit ridership, the 2023 work plan budget, and the maintenance of a seniors' services database.

• Approved April 18, 2023 meeting minutes (Carried)

Council Meeting

Council approved over $3 million in funding for Alder Pool change orders and a structural analysis of the Alder Street Recreation Centre. Other key actions included relocating the off-leash dog park and extending the YMCA child care centre lease.

• Approved $3,028,000 from General Capital Reserve Fund for Alder Pool change orders (Unanimous)
• Approved $300,000 from General Capital Reserve Fund for Alder Street Recreation Centre structural analysis (Unanimous)
• Approved temporary relocation of Off-Leash Dog Park to 49 Town Line and $25,000 in funding (6-1)
• Approved two-year lease extension for Jean Hamlyn YMCA Child Care Centre (Unanimous)
• Approved revised overstrength agreement with Saputo Inc. for water pollution control plant costs (Unanimous)
• Approved removal of community group pavement markings and denial of future requests (Unanimous)
• Approved $50,000 from General Reserves for clock tower repairs via Verdin Company (6-1)
• Approved $55,000 from General Capital Reserve for road network pavement data analysis (Unanimous)

Heritage Orangeville

The committee approved a proposal to demolish an additional building at 53 Mill Street. Staff will contact the property owner to determine zoning requirements.

• Approved minutes of the previous meeting
• Approved proposed demolition at 53 Mill Street

Access Orangeville

The Committee approved $250 cheques for two portable ramp subsidy applicants and scheduled an Accessibility Fair for May 2024. It also updated its monthly meeting schedule and directed website accessibility improvements.

• Approved minutes from 2023-05-18 and 2023-05-23 meetings
• Changed meeting schedule to the second Thursday of the month at 10:00 a.m. (excluding July and August)
• Approved website updates to include links for StopGap ramps, County subsidy programs, community resources, and awareness campaigns
• Approved $250.00 cheques for Portable (Suitcase) Ramp Subsidy Program applicants Branching Out Support Services and Gauntlet Comics & Games
• Approved hosting an Accessibility Fair in May 2024

Equity, Diversity and Inclusion Committee

The Committee approved the minutes from the May 22, 2023 meeting and confirmed its current meeting schedule. Members discussed leveraging a County EDI audit and established a working group to build a database of local groups.

• Approved May 22, 2023 meeting minutes (Carried)
• Confirmed current meeting schedule (Carried)
• Established working group to gather information for a collaborative database of local groups

Mayor's Youth Advisory Council

The Committee approved the 2023 work plan following a presentation on communications strategy and tools. The Secretary was tasked with completing a report to Council regarding the work plan for the September 11, 2023 meeting.

• Approved minutes of the April 12, 2023 meeting (Unanimous)
• Approved the 2023 work plan (Unanimous)

Committee of Adjustment

The Committee of Adjustment approved two minor variance applications. One allows the temporary use of a recreational vehicle as a dwelling, and the other permits an increase in building height for a roof amenity staircase.

• Approved minor variance A-04/23 for 6 Third Avenue to use a recreational vehicle as a dwelling for up to 120 days
• Approved minor variance A05-23 for 60-62 Broadway to increase building height from 16 to 18 metres for a roof amenity staircase
• Approved minutes from the 2023-05-03 meeting

Special Council Meeting

Council met in a special session to conduct interviews for the recruitment of a CAO. The meeting included a closed session to discuss the recruitment process.

• Approved agenda for the June 6, 2023 Special Council Meeting (Unanimous)
• Approved holding a closed meeting for CAO Recruitment (Unanimous)
• Approved a by-law to confirm proceedings of the June 6, 2023 closed and Special Council Meeting (Unanimous)

Council Meeting

Council approved a Part Lot Control Exemption to allow 40 condominium townhouse lots at 62A-68 First Street. Several community grants were awarded to local organizations, and $60,000 was transferred for a facility needs study. Council also adopted a 2023/2024 Government Relations Advocacy Plan.

• Approved Part Lot Control Exemption for 40 condominium townhouse lots at 62A-68 First Street (Unanimous)
• Approved $4,500 grant to Orangeville Curling Club (5-1)
• Approved $1,600 grant to Royal Canadian Legion Col. Fitzgerald Br. 233 (Unanimous)
• Approved $2,000 grant to Orangeville and District Horticultural Society (Unanimous)
• Authorized $60,000 transfer from General Capital Reserve to Facility Needs Assessment Study (Unanimous)
• Adopted 2023/2024 Government Relations Advocacy Plan priorities and workplan (Unanimous)
• Approved change in scope for LMR and PSBN project to focus only on LMR system upgrades (Unanimous)
• Approved Orangeville Hydro 2022 Annual Report and appointed proxies for shareholder meeting (Unanimous)

Sustainable Orangeville

The committee decided not to proceed with Communities in Bloom this year to avoid a cost of $600 or more. Members also discussed communication guidelines, the creation of several sub-groups, and maintenance plans for the Hutchinson Court naturalized area.

• Approved minutes of April 18, 2023 (Carried)
• Decided not to proceed with Communities in Bloom this year
• Recommended keeping Hutchinson Court as a naturalized area with rough cutting 2-3 times per year
• Created sub-groups for Urban Canopy, Urban Gardening, Events/Media/Marketing/Education, Transit/Active Transportation, Education Policy and Events, and Communication Plan

Orangeville Public Library Board

The Board approved an amended Children in the Library Policy and adopted the Town of Orangeville’s Code of Conduct for Council, Local Boards and Committees. Members also voted to seek joint support for Drag Storytime from other library boards in the Dufferin-Caledon riding.

• Approved minutes of April 26, 2023 meeting (Unanimous)
• Appointed Councillor T. Prendergast as OLS Board Assembly representative (Unanimous)
• Approved seeking a joint statement of support for Drag Storytime from Dufferin-Caledon library boards (Unanimous)
• Adopted amended Children in the Library Policy (Unanimous)
• Adopted Town of Orangeville’s Code of Conduct for Council, Local Boards and Committees (Unanimous)
• Created a digital transformation working group for the Makerspace project

Access Orangeville

The committee approved granting Accessibility Champion Awards to five nominees, including two agencies, one community member, and one business. Each recipient will receive a certificate and a $200.00 financial donation.

• Approved Accessibility Champion Awards for five nominees (Carried)

Heritage Orangeville

The meeting was adjourned immediately after the call to order because there were not enough members present to establish a quorum. No substantive decisions were made.

Access Orangeville

The committee approved a special meeting for May 23, 2023, to determine the Accessibility Champion Award nominee. Members discussed potential improvements to accessible parking, the town website, and the addition of sledge hockey to the work plan.

• Approved minutes of the 2023-04-20 meeting (Unanimous)
• Approved special meeting for May 23, 2023, at 8:30 a.m. to determine Accessibility Champion Award nominee
• Adjourned meeting at 11:57 a.m.

Homelessness Task Force

The Task Force approved the April 19, 2023 meeting minutes. Members discussed the Dufferin Men's Shelter's current capacity and the need for increased funding for 24/7 staffing. The committee identified zoning policies, staff funding, and community advocacy as the three primary items for their workplan to present to Council.

• Approved April 19, 2023 meeting minutes (Carried)