Peterborough public meetings in 2023
38 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
General Committee
The General Committee approved a new transit route network and the discontinuation of the On-Demand Pilot service. Council also voted to include additional drivers and supervisors in the 2024 draft budget and authorized a cost-sharing agreement for water and climate services with ORCA.
- Approved new transit route network (11-0)
- Approved adding 4 drivers ($340,000) and 2 supervisors ($256,000) to 2024 draft budget (9-2)
- Approved discontinuing On-Demand Pilot service after October 2023 (11-0)
- Approved using up to $941,000 from Transit Capital Reserve for 2023 budget shortfall (10-1)
- Approved implementing short-term transit recommendations (11-0)
- Authorized Cost Apportionment Agreement with ORCA for Category 3 services (11-0)
- Approved collective bargaining process recommendations in Report CAOPC23-004 (11-0)
- Approved sponsorship recommendations in Report CLSCS23-002 (11-0)
Accessibility Advisory Committee Meeting
The Accessibility Advisory Committee received staff reports on accessibility work, the Built Environment Sub-Committee, and the Transit Liaison Committee. The committee also reviewed design plans for the Valleymore Splash Pad. A special meeting was scheduled for September 13, 2023, to review a transit report.
- Approved June 7, 2023 meeting minutes (Carried)
- Approved Consent Agenda item 7.a (Carried)
- Received Report AAC23-023 regarding current accessibility staff work for information
- Approved recommendations in Report AAC23-021 to receive Valleymore Splash Pad design presentation and provide feedback (Carried)
- Approved recommendation in Report AAC23-022 to receive verbal update on Built Environment Sub-Committee (Carried)
- Approved recommendations in Report AAC23-024 to receive Transit Liaison Committee update and provide feedback (Carried)
- Approved special meeting for September 13, 2023 to review Transit Service Report IPSTR23-004 (Carried)
General Committee
The General Committee approved a landscaping contract for Broadway Park and authorized a road widening conveyance on Woodland Street. Council also approved a quarterly financial update and reallocated funds for Fire Services and 9-1-1 projects.
- Approved $599,084.44 contract to Gray’s Landscaping & Snow Removal Inc. for Broadway Park (10-0)
- Approved road widening conveyance from 735 Woodland Street (11-0)
- Approved June 30, 2023 Financial Update Report and $1,381,214.53 budget reallocation (11-0)
- Approved transfer of $1,511,471.11 from 511 Romaine Street tax sale to General Property Reserve (10-0)
- Approved replacing $850,000 Fire Services debenture with $300,000 for Fire Services and $550,000 for Next Generation 9-1-1 (11-0)
- Deferred funding update for CMHA and Peterborough Drug Strategy pending presentations (11-0)
- Received Corporate Sector Greenhouse Gas Emission Inventory report for information (11-0)
- Approved meeting minutes from June 26 and August 8, 2023 (11-0)
Special General Committee
The Special General Committee approved amending the Parks and Facilities and Trespass by-laws to allow a temporary encampment. The Commissioner of Community Services is authorized to establish the site on approximately 0.7 acres at the southeast corner of Aylmer and Wolfe Streets.
- Approved amendments to Parks and Facilities By-law 19-074 and Trespass By-law 19-075 to allow a temporary encampment (11-0)
Peterborough Architectural Conservation Advisory Committee
The Peterborough Architectural Conservation Advisory Committee approved a demolition application for a garage at 594 Charlotte Street. The committee also approved an application for new construction at 267 Park Street North based on heritage district guidelines.
- Approved demolition for 594 Charlotte Street (Carried)
- Approved new construction application for 267 Park Street North (Carried)
- Approved August 1, 2023 meeting minutes (Carried)
- Received Queen Alex Community Centre Feasibility Study Report PACAC23-020 for information (Carried)
- Received September HPO Report PACAC23-017 for information (Carried)
Special City Council Meeting
City Council voted to temporarily amend municipal standards to allow a temporary encampment on approximately 0.7 acres of city land. The Commissioner of Community Services is authorized to establish the site and determine its conditions.
- Approved temporary encampment at southeast corner of Aylmer and Wolfe Streets (11-0)
- Passed By-law 23-090 to amend Parks and Facilities By-law 19-074 and Trespass By-law 19-075 (11-0)
- Passed By-law 23-091 to confirm meeting proceedings (11-0)
Arenas, Parks and Recreation Advisory Committee Meeting
The committee approved the minutes from the June 20, 2023 meeting. Members received an informational update regarding the Parks and Outdoor Recreation Facilities Study as outlined in Report APRAC23-016.
- Approved June 20, 2023 meeting minutes (Carried)
- Received update on Parks and Outdoor Recreation Facilities Study Report APRAC23-016 for information (Carried)
Airport Strategic Initiatives Committee
The Airport Strategic Initiatives Committee approved its 2023 meeting schedule and a report for information. Members appointed a group to draft Terms of Reference for an Airport Governance Study and requested a critical path for key airport initiatives.
- Approved minutes from September 9, 2022
- Received Report ASIC23-001 (Orientation) for information
- Approved the 2023 meeting schedule (Report ASIC23-002)
- Appointed Kyle Bruce, Trent Gervais, Doug Armstrong, and Oliver Fuchs to propose Terms of Reference for an Airport Governance Study
- Requested staff provide a critical path and timelines for key airport initiatives
City Council Meeting
City Council approved amendments to the Zoning By-law to regulate and permit additional residential units. The council also approved several consent items, including a parkade elevator contract and a debt management policy change.
- Approved zoning amendments for additional residential units (8-0)
- Awarded King Street Parkade Elevator Replacement to B.E. Construction Ltd. for $774,898
- Increased King Street Parkade Elevator Replacement budget to $795,000
- Increased maximum Annual Debt Repayment Limit from 16.5% to 20% of Net Revenues
- Rezoned 418 Raymond Street from Development District (D.1) to Residential District (R.1)
- Authorized request to Ministry of Health for $200,402 Homemakers Program budget increase
- Approved appointment of Susan Matthews to Architectural Conservation Advisory Committee
- Approved amendments to the City and County of Peterborough Consolidated Municipal Services agreement
Peterborough Public Library Board
The Board met in a closed session to discuss personal matters regarding an identifiable individual. Following the session, the Board directed the Chair and Vice-Chair to proceed as discussed.
- Approved moving into closed session to discuss personal matters (Carried)
- Directed Board Chair and Vice-Chair to proceed as discussed in closed session (Carried)
Finance Committee Meeting
The Finance Committee approved the 2024 Budget Guideline, establishing estimated tax levy increases and limits for Police Services and Public Health budgets. Detailed budget deliberations are scheduled for November 2023.
- Approved Draft 2024 Operating Budget estimated all-inclusive increase of 4.5% to 5.5% (9-2)
- Approved limit on Police Services and Public Health budget increases to the estimated Operating portion of the Net Tax Levy increase of 4.08% (9-2)
Finance Committee Meeting
The committee approved the 2024 Budget Guideline, establishing estimated tax increase ranges for the operating budget and limits on police and public health budget increases.
- Approved Draft 2024 Operating Budget estimated all-inclusive increase range of 4.5% to 5.5% (9-2)
- Approved that Police Services and Public Health budget increases reflect no more than the estimated Operating Portion of the Net Tax Levy increase of 4.08% (9-2)
General Committee
Council voted to increase the maximum annual debt repayment limit from 16.5% to 20% of net revenues. The committee also approved a budget increase and contract for elevator replacements at the King Street Parkade. Additionally, a new representative was appointed to the Architectural Conservation Advisory Committee.
- Increased maximum Annual Debt Repayment Limit from 16.5% to 20% (11-0)
- Approved $774,898 contract for King Street Parkade Elevator Replacement to B.E. Construction Ltd. (11-0)
- Increased King Street Parkade Elevator Replacement budget by $250,000 to $795,000 (11-0)
- Appointed Susan Matthews to the Peterborough Architectural Conservation Advisory Committee (11-0)
- Approved the City of Peterborough Holdings Inc. 2022 Annual Report (11-0)
Finance Committee Meeting
The Finance Committee approved the 2022 Consolidated Financial Report, the 2022 Trust Funds Financial Statement, and the associated accounting policies. These documents will be submitted to the Province of Ontario. The committee also received audit findings and an acknowledgement letter regarding the 2022 financial statements.
- Approved June 19, 2023 meeting minutes (11-0)
- Received Verbal Audit Findings Report for year ended December 31, 2022 (11-0)
- Received Acknowledgement Letter for the Audit of the 2022 Consolidated Financial Statements (11-0)
- Approved 2022 Consolidated Financial Report, 2022 Trust Funds Financial Statement, and Five-Year Review (11-0)
- Approved underlying accounting policies in Report CLSFS23-035 (11-0)
- Approved submission of 2022 financial reports to the Province of Ontario (11-0)
General Committee
The General Committee approved several zoning by-law amendments for residential developments and a temporary use amendment for a sales office. Council also authorized a funding request to expand the Homemakers Program and updated the agreement for consolidated municipal services with the County.
- Approved zoning updates for additional residential units (9-0)
- Approved zoning amendment for 540 and 550 Brealey Drive (10-0)
- Approved temporary use zoning for 2159 Old Norwood Road for a sales office and model homes (10-0)
- Approved rezoning of 418 Raymond Street from Development District to Residential District (11-0)
- Authorized request to Ministry of Health for $200,402 to expand Homemakers Program (11-0)
- Approved amendments to the City and County of Peterborough agreement for Consolidated Municipal Services (11-0)
- Approved appointments of Mayor Leal, Councillor Baldwin, and Councillor Haacke to the City-County Waste Management Committee (11-0)
- Amended Arts and Culture Advisory Committee meetings to the fourth Tuesday of the month at 5:30 p.m. (11-0)
Peterborough Architectural Conservation Advisory Committee
The committee approved an alteration application for 544 George Street North. A decision on an alteration application for 610 Parkhill Road West was deferred to allow staff to gather more information on reuse and maintenance.
- Approved meeting minutes of June 6, 2023 (Carried)
- Deferred decision on 610 Parkhill Road West alteration application to allow staff to report on non-demolition solutions, adaptive reuse, partnering options, and maintenance history (Carried)
- Approved alteration application for 544 George Street North (Carried)
Committee of Adjustment
The Committee approved five applications involving residential building variances, property line re-establishments, and a commercial long-term lease. All approved items were granted in accordance with Staff Report recommendations.
- Approved height variance for accessory building at 643 Charlotte Street (CARRIED)
- Approved severance to re-establish lot line at 588 and 590 Wolfe Street (CARRIED)
- Approved long-term lease consent for Sobey’s at 1091 Chemong Road (CARRIED)
- Approved severance to re-establish lot line at 487 and 491 King George Street (CARRIED)
- Approved side lot setback reduction to 2.7 metres at 1604 Champlain Drive (CARRIED)
Planning Advisory Committee
The Planning Advisory Committee approved a recommendation to amend zoning by-laws to allow more than one additional residential unit in specific dwelling types as of right. The committee also approved the minutes from the April 4, 2023 meeting.
- Approved recommendation in Report PAC23-002 to permit more than one additional residential unit in certain dwelling types (Carried)
- Approved minutes of April 4, 2023 (Carried)
Arts and Culture Advisory Committee Meeting
The Arts and Culture Advisory Committee approved recommendations for the Community Project and Investment Grant Program, including a request for a designated funding stream for professional arts organizations. The committee also updated its monthly meeting schedule. Several reports were received for information.
- Approved May 30, 2023 meeting minutes
- Received 'To Honour and Respect' exhibition presentation for information
- Deferred EC3 update report to September meeting
- Approved recommendations for Community Project and Investment Grant Program (Report ACAC23-014)
- Recommended designated funding stream and process for professional arts organizations
- Recommended City engage with EC3 to support professional Arts Organizations
- Received Municipal Cultural Plan Working Group verbal report for information
- Changed monthly meeting time to the fourth Tuesday of the month at 5:30 p.m.
Special General Committee
The Special General Committee approved a recommendation regarding the Greater Peterborough Area Economic Development Corporation. Staff are authorized to proceed as outlined in a closed session report dated June 26, 2023.
- Approved recommendation in Report CAO23-002 regarding Greater Peterborough Area Economic Development Corporation (11-0)
City Council Meeting
City Council approved a major road reconstruction contract and implemented city-wide speed limit reductions in school areas. The council also authorized the installation of CCTV cameras in the downtown core and approved several financial reserve transfers.
- Awarded Armour Road Reconstruction and Resurfacing contract to GIP Paving Inc. for $7,313,851.63 (11-0)
- Approved city-wide speed limit reductions and Community Safety Zones in school areas (11-0)
- Approved installation of CCTV cameras on downtown City infrastructure pending Privacy Impact Assessment (11-0)
- Pre-approved $160,000 in 2024 budget for temporary traffic signals at Brealey Drive and Cherryhill Road (11-0)
- Approved transferring $3,337,632 of unused Capital Levy to the Capital Levy Reserve (11-0)
- Declared properties at Part 2 on 45R11870 and south of 34 Jackson Avenue as surplus (11-0)
- Directed staff to report on feasibility of complimentary transit for youth 13-18 (11-0)
- Increased 2023 capital budget for Curtis Creek Watershed Improvements by $1,550,000 (11-0)
Peterborough Environmental Advisory Committee
The committee expressed support for expanding the Transit Service System to help reach a 45% greenhouse gas reduction target by 2030. Members were nominated for a climate action working group, and several progress reports were received.
- Approved minutes of May 17, 2023 meeting (Carried)
- Nominated Clara Blakelock and Joy Lachica to the CCAP2050 Advisory Working Group (Carried)
- Received Corporate Sector GHG Emissions Progress Report PEAC23-009 and expressed support for Transit Service System expansion (Carried)
- Received Climate Initiatives Update Report PEAC23-011 for information (Carried)
Arenas, Parks and Recreation Advisory Committee Meeting
The Arenas, Parks and Recreation Advisory Committee approved extending the daily operating hours for splash pads. The committee also received updates on division operations and urban design work plans.
- Approved extending splash pad operating hours to 9:00 a.m. to 8:00 p.m. daily from Victoria Day to mid-September annually
- Approved May 16, 2023 meeting minutes
- Received Report APRAC23-015 (Division Update) for information
- Received presentation on Planning, Development and Urban Design work plans (Report APRAC23-014) for information
Committee of Adjustment
The Committee approved a severance and multiple zoning variances for 478 Downie Street to allow for future development. A minor variance for a building addition at 152 Benson Avenue was also granted. The application for 873 High Street was not decided in the provided text.
- Approved severance of southern portion of 478 Downie Street (CARRIED)
- Approved variance A26/22 for 478 Downie Street to reduce landscaped open space to 0 metres (CARRIED)
- Approved variance A27/22 for 478 Downie Street regarding lot depth, setbacks, and parking aisle width (CARRIED)
- Approved variance A24/23 for 152 Benson Avenue to reduce building setback to 2.4 metres (CARRIED)
General Committee
Council authorized a single-source consulting assignment for a sports centre study and approved an application for the federal Housing Accelerator Fund. Financial updates were processed, including a loan reduction for the McRae Project and funding for organics bins. A pilot for a city-wide litter action plan was also approved.
- Approved $353,000 consulting award to Sierra Planning and Management for Major Sport and Event Centre (10-1)
- Approved application for the Canada Mortgage and Housing Corporation Housing Accelerator Fund (11-0)
- Approved pilot of Peterborough Litter Action Plan and public engagement portal (9-2)
- Reduced short-term loan to Peterborough Housing Corporation for 555 Bonaccord Street from $7M to $1.9M (11-0)
- Approved $1,039,231.87 transfer from Capital Levy Reserve to Source Separated Organics Program (11-0)
- Directed staff to prepare updated conceptual design for Charlotte Street project by Q3 2024 (11-0)
- Approved transfer of $318.76 Police Services surplus to Police Special Projects Reserve (11-0)
- Requested feasibility report for three-way stop at Denure Drive and Kawartha Heights Boulevard (11-0)
Finance Committee Meeting
The committee directed Commissioners to present departmental budgets based on tax increase scenarios of 3%, 5.59%, and 7%. The committee also requested that the Police Services Board consider deferring 2024 staffing enhancements.
- Approved minutes from May 23 and 31, 2023 (11-0)
- Directed Commissioners to present 2024 budgets by end of August based on 5.59% tax increase (11-0)
- Directed Commissioners to include financial impacts of 3% and 7% budget increases (11-0)
- Directed Commissioners to include information on largest anticipated 2024 Capital projects (11-0)
- Requested Police Services Board consider deferring 2024 staffing enhancements (11-0)
General Committee
Council approved the installation of security cameras in the downtown core and established a $660,000 budget for a centralized customer service approach. The committee also authorized a feasibility study for redeveloping the Queen Alexandra Community Centre into affordable housing and a seniors centre.
- Approved installation of downtown CCTV cameras on City infrastructure (10-1)
- Approved 'Service Peterborough' centralized customer service and $660,000 budget (11-0)
- Approved $60,000 for Queen Alexandra Community Centre redevelopment feasibility study (9-2)
- Approved Age-friendly Peterborough Community Action Plan 2023-2027 (11-0)
- Approved transfer of $3,337,632 in unused Capital Levy to Capital Levy Reserve (11-0)
- Approved notice of intention to pass by-law for Home Energy Efficiency local improvements (11-0)
- Directed staff to research a city-wide Graffiti Management Policy for Fall 2023 (11-0)
- Authorized staff to proceed with Closed Session Report CLSFM23-022 (10-0)
Museum and Archives Advisory Committee Meeting
The committee approved the draft 2023 to 2027 Accessibility Plan for the Peterborough Museum & Archives. Additionally, the committee received the 2024 Draft Budget Update for information.
- Approved April 13, 2023 meeting minutes
- Received 2024 Draft Budget Update (Report MAAC23-006) for information
- Approved 2023 to 2027 Accessibility Plan (draft) (Report MMAC23-005)
Accessibility Advisory Committee Meeting
The committee approved a $15,000 Access Fund request and appointed three new members to the Built Environment Sub-Committee. Members also received updates on community grants and the Transit Liaison Committee.
- Approved Access Fund Request 2023-003 for $15,000 (Carried)
- Approved recommendations for Community Grants program feedback (Carried)
- Approved recommendations to provide feedback to Transit Liaison Committee (Carried)
- Appointed Talia Nepotiuk, Toni Hill, and Laken Macfarlane to Built Environment Sub-Committee (Carried)
- Approved meeting minutes from May 3, 2023 (Carried)
Peterborough Architectural Conservation Advisory Committee
The committee approved the draft Communication and Engagement Plan and its associated budget to promote cultural heritage awareness. Decisions on alteration applications for 544 George Street North and 191-195 London Street were deferred. The committee also received a report on Heritage Preservation Office activities for April and May 2023.
- Approved draft Communication and Engagement Plan and associated budget (Carried)
- Deferred decision on alteration application for 544 George Street North (Carried)
- Deferred alteration application for 191-195 London Street to September meeting (Carried)
- Received Heritage Preservation Office report for April and May 2023 (Carried)
- Approved April 4, 2023 meeting minutes (Carried)
Peterborough Public Library Board
The Board approved operational guidelines for the new branch at the Peterborough Arenas and Aquatics Complex and authorized the purchase or lease of an electric vehicle. Reports on the operating budget, library services, and the Friends of the Library were received for information. The 2023-2026 Strategic Plan was deferred to the next meeting.
- Approved operational guidelines for the new branch at the Peterborough Arenas and Aquatics Complex
- Approved the acquisition of an electric vehicle via lease or purchase
- Approved minutes of the May 9, 2023 meeting
- Received reports PPL23-020, PPL23-022, and PPL23-024 for information
- Received CEO report PPL23-023 for information
- Deferred Report PPL23-026 regarding the 2023-2026 Strategic Plan
General Committee
The General Committee confirmed the appointment of Jasbir Raina as Chief Administrative Officer. Council approved several zoning amendments, a city-wide speed limit reduction in school areas, and a major road reconstruction contract for Armour Road.
- Appointed Jasbir Raina as Chief Administrative Officer effective June 6, 2023 (11-0)
- Awarded Armour Road Reconstruction and Resurfacing contract to GIP Paving Inc. for $7,313,851.63 (11-0)
- Approved city-wide speed limit reductions and Community Safety Zones in school areas (11-0)
- Approved $160,000 in 2024 budget for temporary traffic signals at Brealey Drive and Cherryhill Road (7-4)
- Approved Official Plan and Zoning amendments for 550 Braidwood Avenue (10-0)
- Approved Zoning By-law amendment for 53 and 59 Leahy's Lane (10-0)
- Approved rezoning of 376 Rubidge Street to Commercial District (10-0)
- Declared properties at Part 2 on 45R11870 and south of 34 Jackson Avenue as surplus (11-0)
Special City Council Meeting
City Council approved the appointment of Jasbir Raina as Chief Administrative Officer effective June 6, 2023. The decision was formalized through the passing of By-law 23-063.
- Approved appointment of Jasbir Raina as Chief Administrative Officer (11-0)
- Passed By-law 23-063 to appoint Chief Administrative Officer and repeal By-law 18-029 (11-0)
- Passed By-law 23-064 to confirm proceedings of the June 5, 2023 meeting (11-0)
Finance Committee Meeting
The committee received a presentation and public delegations regarding the 2024 Budget Guideline for information. No other substantive decisions were made during the meeting.
- Received 2024 Budget Guideline presentation and public delegations for information (10-0)
Arts and Culture Advisory Committee Meeting
The Arts and Culture Advisory Committee appointed Sebastian Johnston-Lindsay and Joy Lachica to a working group for the new Municipal Cultural Plan. The committee established a meeting schedule and membership framework for the group. Performing arts programming for the downtown was referred to this new working group.
- Approved April 13, 2023 meeting minutes
- Received Arts, Culture and Heritage Division update report ACAC23-007
- Received verbal report regarding the Art Gallery of Peterborough (Report ACAC23-009)
- Appointed Sebastian Johnston-Lindsay and Joy Lachica to the Municipal Cultural Plan Working Group
- Approved hybrid meeting format for MCP Working Group from June to August 2023, then monthly starting September 2023
- Referred downtown performing arts programming to the MCP Working Group
- Scheduled next meeting for June 27, 2023
Peterborough Regional Liaison Committee Meeting
The committee approved the renaming of the body and endorsed the creation of a stand-alone Waste Management Committee. Members also endorsed the Age-friendly Peterborough Community Action Plan 2023-2027 and its updated advisory committee terms of reference.
- Renamed Peterborough Regional Liaison Committee to Greater Peterborough Joint Services Committee (Carried)
- Endorsed in principle the creation of a stand-alone Waste Management Committee (Carried)
- Endorsed Age-friendly Peterborough Community Action Plan 2023-2027 (Carried)
- Endorsed updated Age-friendly Peterborough Advisory Committee Terms of References (Carried)
- Referred Energy-From-Waste presentation to the to-be-established Waste Management Committee (Carried)
- Approved meeting minutes from February 9, 2023 (Carried)
- Received PCCP Annual KPI Report for information (Carried)
Finance Committee Meeting
The Finance Committee approved a public meeting for May 31, 2023, to present the Preliminary 2024 Budget Guideline Report and hear public delegations. A final version of the report is scheduled for presentation at the June 19, 2023 meeting.
- Approved April 3, 2023 meeting minutes (11-0)
- Approved public meeting on May 31, 2023 for 2024 Preliminary Budget Guideline Report (11-0)
- Scheduled final 2024 Budget Guideline Report for June 19, 2023 meeting (11-0)
City Council Meeting
City Council approved several infrastructure projects, including a road reconstruction contract and equipment procurement. Council also approved a zoning amendment for 823 Park Street South and a multi-part homelessness service strategy involving modular housing and funding reorientation.
- Awarded Parkhill Road Reconstruction contract to 614128 Ontario Ltd o/a Trisan Construction for $6,551,698.53
- Increased Parkhill Road Reconstruction budget by $3.6M to a total of $7,250,000
- Awarded Brentwood Polychem Chain and Flight Equipment procurement to C & M Environmental Technologies Inc. for $366,323.40
- Approved rezoning of 823 Park Street South from SP.4 Commercial District to SP.4-H Commercial District (9-1)
- Approved Homelessness Service Strategy including repurposing $267,000 for emergency winter response
- Limited use of 210 Wolfe Street temporary modular community to an 18 to 24 month period
- Approved Members of Council - Staff Relations Policy
- Deferred Transit Budget Considerations report until after the Transit Liaison Committee meeting