Point Edward public meetings in 2023
18 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Operations Committee
The Operations Committee approved a reduction in garbage bag limits and the completion of the Arena Roof Replacement Project. The committee also directed staff to address parking concerns with the Point Edward Early Learning Centre.
- Approved reduction of garbage bag limit to four as of January 1, 2024 (Carried)
- Approved Arena Roof Replacement Project for completion (Carried)
- Approved adding a website survey regarding large item pick up and further bag limit reductions (Carried)
- Approved staff to contact Point Edward Early Learning Centre to discuss parking concerns (Carried)
- Received and filed Arena and Public Works JHSC Inspection Sheets (Carried)
- Received and filed Arena Monthly Reports for July and August (Carried)
- Received and filed Public Works Monthly Report for July/August (Carried)
- Received and filed Arena and Public Works financial statements ending August 31, 2023 (Carried)
Environmental Services
The committee approved several routine filings, including ongoing tasks, health‑safety inspection sheets, the July‑August environmental services report, and the August financial statements. It voted to go in‑camera to discuss a solicitor‑client privileged issue related to the digester replacement project, then returned to open session. An update was given on the digester work and a staff member’s departure, and the next meeting was scheduled for October 10, 2023.
- Received and filed Ongoing Tasks Carried Forward (carried)
- Received and filed JHSC Inspection Sheets for Environmental Services (carried)
- Received and filed Environmental Services Report for July‑August 2023 (carried)
- Received and filed Environmental Services financial statements for period ending Aug 31 2023 (carried)
- Went in‑camera to discuss solicitor‑client privileged digester repair matter (carried)
- Returned to open session (carried)
Fire Committee
The committee approved filing the Joint Health and Safety Committee inspection sheets for the Fire Hall. It also approved filing the July‑August Fire and Rescue Monthly Report and the August 31 financial statements. The committee decided the Fire Hall Open House will be held yearly.
- Filed JHSC Inspection Sheets for Fire Hall (carried)
- Filed Fire and Rescue Monthly Report for July/August 2023 (carried)
- Filed Fire Monthly Financial Statements for period ending Aug 31, 2023 (carried)
- Decided Fire Hall Open House will occur yearly
Regular Council Meeting
Council authorized the Chief Administrative Officer to work with the Engineer and legal counsel to enter into a contract with McNally Excavating. This contract is for the reconstruction of Lite and St. Clair Streets. Council also passed By-Law 32 of 2023 to confirm resolutions adopted up to August 25, 2023.
- Authorized contract with McNally Excavating for Lite and St. Clair Streets reconstruction
- Passed By-Law 32 of 2023 to confirm resolutions adopted through August 25, 2023
Regular Council Meeting
Council approved a request for Tourism Sarnia-Lambton to host Oktoberfest in September and passed by-laws regarding zoning, borrowing, and fire dispatch services. Financial statements for June 2023 were approved for both General Operations and Environmental Services. A request for a fence height exemption was denied.
- Approved Tourism Sarnia-Lambton to host Oktoberfest Sept 29-30, 2023
- Denied fence height exemption; homeowner must reduce 8-foot fence to 6 feet or remove it
- Passed By-Law 29 of 2023 (Zoning By-Law Amendment)
- Passed By-Law 30 of 2023 (Agreement with Sarnia Police Services Board for Fire Dispatch Services)
- Passed By-Law 23 of 2023 (Borrowing By-Law)
- Approved June 2023 General Operations revenues ($4,576,566.94) and expenditures ($2,112,793.60)
- Approved June 2023 Environmental Services revenues ($1,185.75) and expenditures ($121,509.06)
- Directed CAO to proceed with Active Transportation Study Actions planning
OPP Detachment Board of Point Edward
The Board approved the minutes from the May 17, 2023 meeting. Members received and filed the OPP Police Services Board Report and financial statements for May and June 2023. Discussion included police patrols, community events, and strategies to mitigate transport trucks blocking ramps.
- Approved May 17, 2023 meeting minutes (Carried)
- Received and filed OPP Point Edward Police Services Board Report for May and June 2023 (Carried)
- Received and filed financial statements for periods ending May 31 and June 30, 2023 (Carried)
Environmental Services
The Committee reviewed and filed the June 2023 monthly report and financial statements. Members also received the Joint Health and Safety Committee inspection sheets.
- Received and filed JHSC Inspection Sheets for the Environmental Services Department
- Received and filed the Environmental Services Department Monthly Report for June 2023
- Received and filed financial statements for the period ending June 30, 2023
Operations Committee
The Committee approved the installation of fencing at the Monk Street Park sport court as part of the McCrae backstop replacement project. Staff were directed to evaluate quotes for the arena roofing project for a future Council recommendation. Monthly reports and financial statements for the Arena and Public Works were received and filed.
- Approved installation of fencing at Monk Street Park sport court as part of McCrae backstop replacement project
- Directed staff to evaluate arena roofing project quotes and bring recommendations to Council
- Approved declaration of surplus equipment for disposal per Village policy
- Received and filed Arena JHSC Inspection Sheets
- Received and filed Public Works JHSC Inspection Sheets
- Received and filed Arena Monthly Report for June 2023
- Received and filed Public Works Monthly Report for June 2023
- Received and filed Arena and Public Works financial statements for period ending June 30, 2023
Finance and Administration Committee
The Committee received and filed the June 30, 2023 financial statements, the Summary of Vacancy and Charitable Rebates Report, and Municipal Office health and safety inspection sheets. Members discussed options for replacing third-party crossing guards due to price increases.
- Approved receiving and filing JHSC Inspection Sheets for the Municipal Office
- Approved receiving and filing Summary of Vacancy and Charitable Rebates Report
- Approved receiving and filing financial statements for the period ending June 30, 2023
Fire Committee
The Committee decided to use Constant Contact and social media to notify residents of poor air quality events, with reminder newsletters to be sent every May. Other actions included receiving the June 2023 monthly report and financial statements.
- Approved sending air quality event notices via Constant Contact and social media (Carried)
- Approved sending reminder newsletters in early May annually (Carried)
- Received and filed Fire Hall JHSC Inspection Sheets (Carried)
- Received and filed Fire and Rescue Monthly Report for June 2023 (Carried)
- Received and filed Fire Committee financial statements for period ending June 30, 2023 (Carried)
Regular Council Meeting
Council appointed Arianna Noctor as Councillor and passed several by-laws regarding committee appointments, enforcement, and open air burning. The board also approved May 2023 financial statements and increased insurance deductibles.
- Appointed Arianna Noctor to the Office of Councillor
- Passed By-Law 27 of 2023 to appoint Council Members to Committees
- Accepted 2022 Audited Financial Statements
- Approved May 2023 General Operations revenues of $58,337.15 and expenditures of $457,285.33
- Approved May 2023 Environmental Services revenues of $592.88 and expenditures of $109,289.70
- Transferred $383,237.71 for 2022 digester and valve work to the 2023 budget
- Increased liability deductible to $50,000 and property deductible to $10,000
- Approved By-Law 18 of 2023 to Regulate Open Air Burning as amended
Regular Council Meeting
Council approved a request for staff to draft a by-law for the rezoning of Exmouth Street Marina lands. Other actions included approving two curb cut applications, updating the open air burning by-law, and authorizing the purchase of a new engine truck.
- Instructed staff to prepare a by-law for Exmouth Street Marina rezoning (Carried)
- Accepted resignation of Lauren Drury and declared seat vacant (Carried)
- Approved curb cut at 201 Louisa Street with conditions (Carried)
- Approved curb cut at 106 Victoria Avenue with conditions (Carried)
- Updated Open Air Burning By-Law regarding cooking fire extinction and Fire Chief authority (Carried)
- Authorized purchase of new Engine Truck through E-One and 1200 Degrees (Carried)
- Authorized low bidder to install safety railings for aeration tanks, clarifiers and outfall (Carried)
- Instructed CAO to contact Arianna Noctor regarding Council appointment (Decided)
Finance and Administration Committee
The Finance and Administration Committee met to review administrative reports and financial records. The committee received and filed health and safety inspections, bank reconciliations, and financial statements. Insurance deductible options were referred to Council.
- Received and filed Municipal Office JHSC Inspection Sheets (Carried)
- Received and filed April Bank Reconciliations for General and Water accounts (Carried)
- Received and filed financial statements for the period ending May 31, 2023 (Carried)
- Referred insurance deductible options to Council
Fire Committee
The Committee received and filed the Fire Hall JHSC inspection sheets, the May 2023 Fire and Rescue Monthly Report, and the financial statements for the period ending May 31, 2023. Members discussed a potential price increase and engine production shutdown affecting the Engine 1 truck replacement.
- Approved receiving and filing JHSC Inspection Sheets for the Fire Hall (Carried)
- Approved receiving and filing the Fire and Rescue Monthly Report (Carried)
- Approved receiving and filing Fire Committee financial statements for period ending May 31, 2023 (Carried)
Environmental Services
The Environmental Services Committee approved the low bidder to proceed with the construction and installation of safety railings for aeration tanks, clarifiers, and the outfall. The committee also received and filed the May 2023 monthly report, financial statements, and health and safety inspection sheets.
- Approved low bidder to install safety railings for aeration tanks, clarifiers and outfall
- Received and filed JHSC Inspection Sheets for Environmental Services Department
- Received and filed Environmental Services Monthly Report for May 2023
- Received and filed Environmental Services Monthly Financial Statements ending May 31, 2023
Operations Committee
The Committee approved preventative maintenance for the Olympia machine and directed staff to obtain quotes for safety netting or fencing at the Monk Street Sport Court. Monthly reports and financial statements for the Arena and Public Works departments were received and filed.
- Approved preventative maintenance and replacement of four rims for the Olympia machine
- Directed staff to obtain quotes for safety netting or fencing for Monk Street Sport Court
- Approved installation of signage inside Monk Street Sport Court
- Received and filed Arena JHSC Inspection Sheets
- Received and filed Public Works JHSC Inspection Sheets
- Received and filed Arena Monthly Report for May 2023
- Received and filed Public Works Monthly Report for May 2023
- Received and filed Arena and Public Works financial statements for period ending May 31, 2023
Regular Council Meeting
Council passed By-Law 23 of 2023 to confirm resolutions adopted up to and including June 7, 2023. The CAO was instructed to circulate an amended By-Law to the public following a closed session. A Canada Day event was noted for June 22, 2023.
- Passed By-Law 23 of 2023 to confirm resolutions adopted through June 7, 2023 (Carried)
- Instructed CAO to circulate amended By-Law to the public
- Adjourned to 'In Camera' session at 9:02 a.m. (Carried)
- Reconvened to Regular Council Session at 11:26 a.m. (Carried)
Regular Council Meeting
Council approved the 2023 tax levy by-law and a new by-law regulating low-speed vehicles. The board also approved April 2023 financial statements for general operations and environmental services. Additionally, Council expressed support for Bill 5 regarding harassment and abuse by local leaders.
- Approved By-Law 21 of 2023 to levy taxes for the year 2023 (Carried)
- Approved By-Law 19 of 2023 to regulate low speed vehicles (Carried)
- Approved By-Law 17 of 2023 to establish fees and charges as amended (Carried)
- Approved April 2023 General Operations revenues of $1,852,344.12 and expenditures of $1,837,170.14 (Carried)
- Approved April 2023 Environmental Services revenues of $250,000.00 and expenditures of $80,480.12 (Carried)
- Approved resolution to support Bill 5, Stopping Harassment and Abuse by Local Leaders Act (Carried)
- Approved resolution to oppose Enbridge fees for municipal locates (Carried)
- Approved support for measures to reduce insurance rates (Carried)