Rideau Lakes public meetings in 2023
48 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Municipal Services Committee (PW)
The committee defeated a proposal to rescind a previous decision regarding septic system access at 39 Main St. in Elgin. Other actions included recommending the transfer of undevelopable island lots to the Rideau Waterway Land Trust and naming the Delta waterfront park as Millstream Park.
- Denied recommendation to rescind septic access decision for 39 Main St. (3-6)
- Recommended transfer of undevelopable island lots to Rideau Waterway Land Trust
- Recommended formally naming Delta waterfront park as Millstream Park
- Recommended granting Storm Baseball League permission for a 10x10 shed at Shillington Park
- Recommended that no further action be taken regarding a private fence on Bay Road
- Recommended that Council confirm position to not engage in beaver management on Otter Creek except for culvert maintenance
- Recommended installing a dimmer switch at Delta Waterfront Park after obtaining additional quotes
- Recommended posting a sign at the Portland hall demolition site
Rideau Lakes Lake Association Committee (RLLAC)
The committee identified priority areas for the 2024 Septic Re-inspection Program and updated membership for the Lower Beverley Lake Association. The meeting also included presentations on shoreline naturalization and boat motor noise standards.
- Recommended Villages of Newboro, Chaffey’s Lock, and Mill Pond Area for 2024 Septic Re-inspection program
- Recommended appointing Vicki Woodside-Duggins as primary for Lower Beverley Lake Association
- Recommended removing Tom Heinze as primary from Lower Beverley Lake Association
- Approved minutes from July 6, 2023 meeting
- Acknowledged presentation by Watersheds Canada regarding shoreline planning
- Acknowledged presentation by Decibel Coalition regarding boat motor noise standards
Regular Council Meeting
Council approved the 2023-2026 Economic Development Action Plan and extended the Elgin Village Visioning Project. Several by-laws were passed, including the appointment of an interim CAO and a comprehensive zoning by-law, though a new procedural by-law was defeated.
- Adopted 2023-2026 Economic Development Action Plan (Carried)
- Extended Elgin Village Visioning Project to March 31, 2024 (Carried)
- Approved installation and costs for Morton Story Board near Morton Creek (Carried)
- Approved $1,000 seed funding for Newboro and Area Heritage Society (Carried)
- Referred fire hall weekly cleaning budget request to Manager of Facilities and Parks (Carried)
- Passed By-Laws 2023-47, 2023-49 (Interim CAO Yvonne Robert), 2023-50, and 2023-51 (Carried)
- Deferred proxy voting section of By-Law 2023-48 (7-2)
- Defeated final passage of By-Law 2023-48 governing council proceedings (3-6)
🗳️ How they voted — 3 divided votes
Economic Development Committee
The Economic Development Committee recommended extending the Elgin Village Visioning project to March 31, 2024, requiring $2,500 from the 2024 budget. The committee also recommended a $400 website enhancement to allow email notifications for tenders and RFPs. Staff reported that recent investment and digital campaigns exceeded reach goals.
- Recommended extension of 2023 Village Visioning Project to March 31, 2024 (Carried)
- Recommended $400 plus taxes for website 'Tenders and RFPs' email notification component (Carried)
- Acknowledged Investment Attraction Campaign results reaching 266,192 people (Carried)
- Acknowledged Digital Content Strategy results reaching 149,608 people (Carried)
- Approved August 8, 2023 meeting minutes (Carried)
- Adopted meeting agenda (Carried)
Portland and Area CEC Meeting
The committee approved a request for the municipality to add sand to Portland Beach and voted to create a parking sub-committee. Members also discussed the development of the Gallagher property into a destination park and the need for inclusive playground equipment.
- Appointed Paul Vanluven as secretary (Motion #25-2023)
- Approved July 31, 2023 minutes (Motion #26-2023)
- Decided to wait for Canada Post reply regarding Little Free Library location
- Approved striking a parking sub-committee (Motion #27-2027)
- Requested municipality add a load of sand to Portland Beach (Recommendation #14-2023)
- Requested Ida Chvostek form a subcommittee for inclusive playground equipment
Municipal Services Committee (GG)
The Municipal Services Committee recommended several contracts for professional services, including a CAO recruitment search and a parks masterplan. The committee also proposed updates to the 2024 budget timeline and the release of a property appraisal report.
- Recommended $24,000 contract to Waterhouse for CAO Executive Search
- Recommended $41,494 contract to Industrial Contractors of Brockville Ltd. for Portland Harbour electrical work
- Recommended $14,970 contract to K.A. Community Consulting for Parks and Recreation Masterplan
- Recommended $1,500 for Rideau Waterway Land Trust to rent an electronic sign
- Recommended making the Gallagher property appraisal publicly available on request
- Recommended designating the October 22 Oktoberfest Dinner as a 'Municipally Significant Event'
- Recommended that staff prepare a By-Law for a Category 3 Agreement with Rideau Valley Conservation Authority
- Recommended approval of 2024 Budget survey questions and timeline
🗳️ How they voted — 1 divided vote
Planning Advisory and Committee of Adjustment
The Planning Advisory and Committee of Adjustment recommended a zoning by-law amendment for Salem Restoration Ltd and the approval of four consent applications for Vincent and Rose Watters. The committee also reviewed the third draft of the Comprehensive Zoning By-Law Update.
- Recommended approval of Zoning By-Law Amendment ZBA-9-2023 for Salem Restoration Ltd (Carried)
- Recommended approval of consent application B-28-23 (Watters) subject to five conditions (Carried)
- Recommended approval of consent application B-29-23 (Watters) subject to five conditions (Carried)
- Recommended approval of consent application B-30-23 (Watters) subject to three conditions (Carried)
- Recommended approval of consent application B-31-23 (Watters) subject to five conditions (Carried)
- Approved August 9, 2023 meeting minutes (Carried)
- Adopted the meeting agenda (Carried)
Morton and Area CEC Meeting
The committee approved funding for a musical performance and granted a tent loan to #9 Gardens. Members discussed beautification plans, upcoming community events, and the development of a Parks and Recreation Master Plan.
- Approved approximately $400 payment for Darrin Johnson and the Rock Dunder Rebels band (Carried)
- Approved loan of tent to #9 Gardens
- Approved July 25, 2023 minutes (Consensus)
- Accepted verbal financial report showing a balance of $2667.18
Delta and Area CEC Meeting
The Delta and Area Community Enhancement Committee recommended that Council approve a quote for dimmer switch installation at the Delta Waterfront Park. The committee also recommended that the Roads Coordinator address parking and signage concerns near the Old Town Hall.
- Recommended Council accept $3,230.61 quote from Zeus electric for Waterfront Park dimmer switch (Carried)
- Recommended Roads Coordinator visit Village of Delta by Court Road to address parking and signage (Carried)
- Adopted minutes of July 24 (Carried)
Municipal Heritage Advisory Committee
The committee approved the renewal of the STQRY online platform for heritage tours and redirected $1,000 in budget funds to cover the cost. Recommendations were made to Council for the installation of the Morton Storyboard and seed funding for the Newboro and Area Heritage Society.
- Approved STQRY app renewal at $79/month plus $995 setup fee
- Redirected $1,000 from Digitization to Membership budget line
- Approved July 20, 2023 meeting minutes
- Requested Delta CEC provide feature details for driveshed storyboard
- Approved adding South Elmsley Properties research to database
- Recommended research on Eric Hutcheson School for 2023 project
- Recommended Council fund ~$200 for Morton Storyboard installation
- Recommended Council grant $1,000 seed funding to Newboro and Area Heritage Society
North Crosby and Area CEC Meeting
The committee approved hosting a BBQ for a dog show event on October 1 and established a price list for food and drinks. The CEC open house and ground breaking event for seniors exercise equipment were deferred.
- Approved hosting BBQ for dog show on October 1
- Approved BBQ price list: Hot dog and chips $5.00, Chips $1.00, Coffee $2.00, Water/Juice $1.00, Hot chocolate $2.00
- Deferred CEC open house to a later date
- Deferred ground breaking for seniors exercise equipment pending more info
- Adopted agenda
- Adopted previous minutes
Municipal Services Committee (PW)
The Municipal Services Committee approved several recommendations for Council, including the purchase of a waste truck and the renaming of a private road. The committee also advanced environmental assessments for the Delta Maple Syrup Factory and requested police enforcement for speed limits near Rock Dunder.
- Recommended purchase of one waste truck from Nexgen Municipal Inc. for $247,964.66 plus HST (Carried)
- Recommended renaming 532 10th Concession Road to Green Shingle Lane (Carried)
- Recommended $180 fee refund for building a deck without a permit at 6 St. Mary's Street (Carried)
- Recommended authorizing Cambium to proceed to a Phase II ESA for Delta Maple Syrup Factory (Carried)
- Recommended requesting OPP presence during Rock Dunder peak time use (Carried)
- Recommended including a memorial bench for Cathy Livingston in the 2024 Budget (Carried)
- Recommended awarding REHMC Development walkway paving to the lowest per m2 contractor (Carried)
- Authorized Mayor and Clerk to sign agreements with W.O. Stinson and Sons and MacEwen Petroleum Inc. (Carried)
South Elmsley and Area CEC Meeting
The committee requested that the township trim or remove overgrown trees along the pathway to the church at the end of Blacksmith Road. Members also approved a small expenditure for food safety equipment and discussed planning for Oktoberfest and a November bake sale.
- Requested township trim or remove trees by the pathway to the church from Blacksmith Road
- Approved purchase of two thermometers (one probe, one infrared) for up to $150.00
- Adopted agenda (Motion #20-2023)
- Adopted July 13, 2023 meeting minutes (Motion #21-2023)
Planning Advisory and Committee of Adjustment
The Planning Advisory and Committee of Adjustment approved two Section 45 applications for residential construction. Both approvals are subject to conditions implemented via Development Agreements registered on title.
- Approved application A-13-2023 (Raison and Blair) for a 1-storey dwelling and 2-storey accessory garage
- Approved application A-14-2023 (Randall and McConnell) for a 59.5sqm 1-storey dwelling and sewage system
- Adopted the meeting agenda (Resolution 114-2023)
- Approved minutes from July 12 and July 19, 2023 (Resolution 115-2023)
- Acknowledged correspondence from Peter Hannah regarding Shoreline Protection By-Law (Resolution 118-2023)
Regular Council Meeting
Council passed three by-laws regarding road naming, land dedication for road widening, and a cost-apportioning agreement. The board also waived a site plan fee for the Elgin Lions Club and supported the Township of Selwyn's motion on short-term rentals.
- Approved By-Law 2023-43 to name certain roads
- Approved By-Law 2023-44 to accept and dedicate lands for future road widening
- Approved By-Law 2023-45 for a cost-apportioning agreement for locally supported services
- Waived $1,191 site plan fee for Elgin Lions medical locker at 19 Pine View Drive
- Supported Township of Selwyn Resolution No. 2023-143 regarding short-term rentals
- Concurred with PACA Resolution #105-2023 to defeat consent application B-66-23 (TUNNEY)
- Appointed Paul Vanluven to the Portland and Area CEC
- Approved By-Law 2023-46 to govern council proceedings
Economic Development Committee
The Economic Development Committee approved the 2023-2026 Economic Development Action Plan and recommended its adoption by Council. The committee also designated a steering committee for the 2023 Village Visioning of Elgin. Members discussed expanding the local business listing and creating a volunteer list for 2024 municipal events.
- Approved the Rideau Lakes Economic Development Action Plan 2023-2026 and recommended adoption by Council
- Approved the invitation of the Elgin and Area Community Enhancement Committee to act as the Steering Committee for the 2023 Village Visioning of Elgin
- Approved the July 4, 2023 meeting minutes
- Adopted the meeting agenda
Special Municipal Services Committee (GG)
The Municipal Services Committee provided detailed design direction to Altered Roots Architects for the Portland Community Hall and Library project. The committee recommended that Council direct the architect to develop concept plans based on these specifications. Additionally, the committee recommended that Council accept the CAO's resignation.
- Set project budget at $3million
- Directed architect to include approximately 1500 sq ft library space
- Directed architect to include 300 sq ft of storage for both hall and library
- Directed facility be located on the north end of the property towards Water St.
- Approved use of low-impact development and permeable parking surfaces
- Directed hall to include one divider and a minimum occupancy of 125 people
- Recommended that Council direct Altered Roots to develop concept plans
- Recommended that Council accept the CAO's resignation
Portland and Area CEC Meeting
The committee appointed Liz Church as chair and Mary Daniel as interim secretary. The committee recommended that the township clean up weeds at the fire hall, Portland hall, and shire property, and install a sign at the hall demolition site. A proposal for new community consultation recommendations was rejected.
- Appointed Liz Church as chair (Carried)
- Appointed Mary Daniel as interim secretary (Agreed)
- Adopted June 19 minutes as amended (Carried)
- Rejected proposed recommendations for future community consultations
- Recommended posting a sign at the hall demolition site (Carried)
- Recommended township clean-up of weeds at fire hall, Portland hall, and shire property (Carried)
Morton and Area CEC Meeting
The committee recommended that the Township request police speed enforcement on Highway 15 instead of spending $6,000 on signage. Members also recommended the Township investigate adding a generator and central air conditioning to Morton Hall.
- Recommended police enforcement of speed limits on Highway 15 instead of $6,000 for signage
- Recommended Township investigate central air conditioning and a generator for Morton Hall
- Approved June 27, 2023 minutes as corrected
- Accepted verbal financial report showing a balance of $1,667.88
- Struck committee for Boat launch Parkette plan (Elaine, Ken, Cindy)
Newboro and Area CEC Meeting
The committee recommended that the 2024 Township budget include air conditioning, an electrical panel upgrade, and a generator link for the Hall. The group also approved a schedule for cleaning Hall windows twice a year.
- Recommended 2024 Township budget include Hall air conditioning, electrical panel upgrade, and generator link (Carried)
- Approved cleaning Hall windows twice a year (Carried)
- Adopted amended agenda and June 13, 2023 minutes (Carried)
Municipal Services Committee (GG)
The Municipal Services Committee recommended several actions to Council, including awarding a contract for outdoor exercise equipment and renaming several roads. The committee also proposed a new RFP for Integrity Commissioner services and supported parking mitigation for the Rock Dunder Nature Reserve.
- Recommended awarding RFP PW2023-17 for seniors outdoor exercise equipment to Playground Planners for $34,934.09 plus HST
- Recommended renaming Lock Road (South Crosby) to Beaver Meadows Road and naming three private roads off 631 Big Crosby Lake Road
- Recommended releasing an RFP for Integrity Commissioner Services starting January 2024
- Recommended $1,500 support for an electronic sign for the Rideau Waterway Land Trust
- Recommended endorsing the draft cost-apportioning agreement with Cataraqui Conservation for 2024
- Recommended approving the Parks and Recreation Master Plan Scope of Work and releasing the RFP
- Recommended postponing the campground licensing open house until Fall 2023
- Recommended seeking expressions of interest for public representation on the Planning Advisory & Committee of Adjustment
Delta and Area CEC Meeting
The Delta and Area Community Enhancement Committee recommended installing warm white, dimmed lighting at the Delta Waterfront Park. The committee also requested the addition of two memorial benches at the park and the replacement of a storyboard at the driveshed in the 2024 budget.
- Recommended warm white and dimmed lighting at Delta Waterfront Park (Carried)
- Requested two memorial benches at Delta Waterfront Park, one funded by the Olivios and one requested from Council for Cathy Livingston (Carried)
- Requested MHAC replace the driveshed storyboard in the 2024 budget and remove the old sign (Carried)
- Adopted amended agenda (Carried)
- Adopted May 23, 2023 minutes (Carried)
Municipal Heritage Advisory Committee
The committee approved a heritage description for the Gallagher Property to be added to the MHAC Access Database. Members also agreed to consider funding for a 2025 Doors Open coordinator and a feasibility study for a year-round Rideau Lakes Museum in the 2024 budget.
- Approved adding the heritage description of 14 Water Street (Gallagher Property) to the MHAC Access Database
- Agreed to consider 2024 budget funds to hire a coordinator for the 2025 Doors Open Event
- Agreed to consider a feasibility study for a year-round Rideau Lakes Museum in the 2024 budget
- Acknowledged Recommendation 135-2023 for a Stone Road storyboard and directed staff to research its historical significance
- Recommended that Council send a letter supporting the Township of Leeds and the Thousand Islands and Community Heritage Ontario regarding the Ontario Heritage Register
- Adopted the June 15, 2023 meeting minutes
Planning Advisory and Committee of Adjustment
The Planning Advisory and Committee of Adjustment recommended numerous revisions to the Comprehensive Zoning By-law Update, including changes to tourist campgrounds, hunt camps, and agricultural uses. The committee also recommended specific site rezonings for RWLT, Township Gallagher, and Grindstone Island properties.
- Recommended increasing minimum Tourist Campground site area from 304m2 to 465m2
- Recommended reducing Tourist Campground site and lot coverage from 30% to 18%
- Recommended allowing ARUs in Agriculture Zones with a minimum lot size of 1ac
- Recommended requiring a 30m water setback for swimming pools
- Recommended maintaining 2ha MDS exemption for existing lots under 2ha
- Recommended that Council seek an OPA to allow ARUs on private roads
- Recommended incorporating staff rezoning for RWLT, Township Gallagher, and Grindstone Island properties into Draft 3
- Recommended 1056 Narrows Lock Road - Unit 116 maintain current MG zoning
Elgin and Area CEC Meeting
The Committee approved $170 for a community group seeking to establish a recreation committee in Chaffey’s Lock. It also authorized spending up to $300 for griddle plates for the Elgin Community Hall. Additionally, the CEC agreed to serve as the steering committee for the Elgin Visioning process.
- Approved $170 for Chaffey’s Lock recreation group to rent hall and provide refreshments (Carried)
- Approved up to $300 for two griddles for the community hall (Carried)
- Accepted role as steering committee for the Elgin Visioning process
- Adopted agenda as presented (Carried)
- Adopted June 8, 2023 minutes as amended (Carried)
South Elmsley and Area CEC Meeting
The committee approved a budget of up to $100 for a newspaper thank you note to Canada Day donors. The group also set the date for an Oktoberfest fundraiser and declined a request to provide meals at the September Rodeo.
- Approved spending up to $100 for a newspaper thank you note (Motion #17-2023)
- Approved financial report with balance of $12,980.52 (Motion #18-2023)
- Set Oktoberfest Fundraiser date for October 14, 2023
- Declined request to provide a meal at the Lombardy Agricultural Society Rodeo
Planning Advisory and Committee of Adjustment
The Committee approved two Section 45 applications for a shed and a sewage system replacement. A consent application for a private road realignment was defeated. The Committee also recommended that Council support a motion from the Township of Selwyn regarding short-term rentals.
- Approved application A-11-2023 for a 22.3sqm accessory shed (Carried)
- Approved application A-12-2023 for a tertiary sewage disposal system replacement (Carried)
- Defeated recommendation for consent application B-66-23 regarding private road UB8 realignment (Defeated)
- Recommended Council support for Township of Selwyn's Resolution No. 2023–143 on short-term rentals (Carried)
- Cancelled the July 26, 2023 meeting (Carried)
Municipal Services Committee (PW)
The Municipal Services Committee recommended awarding the Portland Hall and Library design contract to Altered Roots Architects for $106,440 plus HST. Other key actions included recommending a sole source purchase for a rescue drone and authorizing RFPs for several 2024 vehicle replacements.
- Recommended awarding Portland Hall and Library design to Altered Roots Architects for $106,440 plus HST (5-4)
- Recommended authorizing RFPs in 2023 for five vehicles for the 2024 budget and one pumper truck for the 2025 budget
- Recommended authorizing $2,806 plus HST for Elgin Rink LED light conversion
- Recommended specific design changes for Station #2 Fire Hall, including larger garage bays and a negative pressure room
- Recommended sole source purchase of DJI Matrice 350 RTK drone and equipment through AltoHelix
- Recommended bringing forward a new Property Standards By-Law following legal review
- Recommended staff provide a report on an overall Municipal Communications Plan
- Recommended considering a sidewalk from the Library to Kingston Street during 2024 budget deliberations
🗳️ How they voted — 2 divided votes
Rideau Lakes Lake Association Committee (RLLAC)
The committee acknowledged presentations on invasive species and Parks Canada enforcement. Members discussed concerns regarding additional residential units on waterfront lots with private road access and received updates on campground licensing and fishing tournament bylaws.
- Approved minutes from May 4, 2023 meeting
- Acknowledged Cataraqui Region Conservation Authority presentation on 2023 Invasive Species Project
- Acknowledged Parks Canada presentation on enforcement efforts
- Acknowledged update on Comprehensive Zoning By-Law regarding additional residential units
- Acknowledged update on Sustainable Drainage Project
- Acknowledged discussions on campground licensing, fishing tournaments, and floating accommodations
- Set next meeting for September 7, 2023
Economic Development Committee
The Economic Development Committee approved the selection of Hawn Consulting for village visioning and authorized a reprint of 2,000 road maps. The committee also agreed on vision and mission statements for the 2023-2026 Economic Development Action Plan draft.
- Approved Hawn Consulting for the 2023 Village Visioning process
- Approved reprint of 2,000 copies of the 2023 Rideau Lakes Road Map
- Approved 1/8 page digital ad ($95) or business card print ad ($80) for OMSPA
- Approved June 5, 2023 meeting minutes
- Agreed on Vision and Mission Statements for the 2023-2026 Economic Development Action Plan draft
- Approved minutes of the March 6, 2023 closed session
Regular Council Meeting
Council passed five by-laws covering zoning amendments and the appointment of an interim fire chief. Other decisions included supporting a grant for campground washrooms and updating accessible building fee policies.
- Approved By-Law 2023-41 to appoint Interim Fire Chief Moore
- Approved zoning by-laws 2023-37, 2023-38, 2023-39, and 2023-40
- Approved changing civic address 4480 R45 to 4500 R45
- Supported Ontario Trillium Foundation application for campground washroom and septic system
- Approved bottled water delivery service for Chantry office staff
- Amended Policy Schedule A to By-Law 2019-02 regarding accessible building permit fees
- Designated the 193rd Delta Fair as a 'Community Festival'
- Approved minutes and recommendations from 11 previous committee and council meetings
Planning Advisory and Committee of Adjustment
The Committee recommended two zoning by-law amendments to Council and approved a Section 45 application for a dwelling expansion and deck. Additionally, the Committee directed staff to research year-round accommodations at tourist campgrounds following correspondence from Lower Beverley Lake Park.
- Recommended approval of ZBA-7-2023 to rezone property from Rural (RU) to Rural Special Exception (RU-X) (Carried)
- Recommended approval of ZBA-8-2023 to rezone property to General Commercial (CG) (Carried)
- Approved Section 45 application A-9-2023 for dwelling expansions and a deck addition with 9 conditions (Carried)
- Acknowledged correspondence from Lower Beverley Lake Park and directed staff to inventory year-round accommodations at all township campgrounds (Carried)
- Placed enforcement of current accommodations at Lower Beverley Lake Park on hold pending research (Carried)
- Adopted the meeting agenda (Carried)
- Approved minutes from June 14, 2023 (Carried)
Morton and Area CEC Meeting
The committee approved the financial reports and allocated $350 for live music at a dance scheduled for July 16. Members discussed beautification updates, upcoming community events, and the need to clean out storage areas in the hall.
- Approved agenda as amended (Carried)
- Approved May 16, 2023 minutes (Carried)
- Approved Morton CEC financial report (Carried)
- Approved township financial report (Carried)
- Approved $350 payment for band for July 16 dance (Carried)
Municipal Services Committee (GG)
The Municipal Services Committee approved several recommendations for Council, including the advancement of the Station #2 fire hall design and the installation of boat launch signage on Wolfe Lake. The committee also recommended waiving upfront building permit fees for accessibility projects and exploring the use of community halls for future meetings.
- Recommended Altered Roots Architects proceed to 90% drawings for Station #2 fire hall
- Recommended staff install concrete and anchors for Wolfe Lake Association boat launch signs
- Recommended waiving upfront building permit fees for accessibility projects (By-Law 2019-02)
- Recommended supporting Kristie Kelly for the Cataraqui Source Protection Committee
- Recommended granting Smiths Falls Fish and Game Club extended shooting hours for August 5, 2023
- Recommended polling questions be included in Final Tax Billing
- Recommended staff report on costs to outfit community halls for Council meetings
- Recommended Clerk report on amending Procedural By-Law (2021-07) regarding public comment
🗳️ How they voted — 2 divided votes
Special Council Meeting
Council participated in a strategic planning process led by Eric Lockhart of Queens University to determine future priorities and objectives. The meeting also included a review of accomplishments from the 2015 Strategic Plan. By-Law 2023-36 was passed to govern the proceedings of the special meeting.
- Approved the meeting agenda
- Passed By-Law 2023-36 to govern the proceedings of the June 20, 2023 Special Meeting
Portland and Area CEC Meeting
The Portland and Area Community Enhancement Committee approved a mailout of posters for an upcoming event on June 25. The committee also discussed updates regarding a Little Free Library, a potential pathway, and community engagement for the Gallagher property.
- Approved mailout of June 25 Poster to K0G1V0 (Motion #20-2023)
- Adopted May 29 minutes as presented (Motion #19-2023)
- Added Review and Research Committee to the agenda (Motion #18-2023)
North Crosby and Area CEC Meeting
The Committee authorized spending for event banners and approved recommendations to remove a garden bed and relocate a park sign for better visibility. Members also coordinated logistics for the upcoming Turpin’s Trail event and a September 10 Open House.
- Approved spending up to $500.00 for 3 to 4 'NORTH CROSBY EVENT WELCOME' banners
- Approved recommendation to remove the garden at the Stone Road
- Approved recommendation to replace the road garden bed and install the Shillington Park sign perpendicular to the road
- Adopted April 20, 2023 minutes as written
- Adopted May 18, 2023 minutes as written
- Agreed to distribute pollinator seeds at next year's Mother's Day event
Municipal Heritage Advisory Committee
The Municipal Heritage Advisory Committee approved heritage research for five South Elmsley properties and requested further research on seven additional sites. The committee also approved a $500 contribution for a heritage societies meet and greet and reserved a venue for a film screening in August.
- Approved heritage research for H. Nelson Covell House & Farmstead, Ferryland Cottage, Stationmaster's House, Robert Goodfellow House, and William South House
- Recommended further research on seven South Elmsley properties, including Orange Hall and O’Reilly Hotel
- Approved $500 contribution for the June 26 Heritage Matters Meet & Greet
- Approved reserving the Old Town Hall in Delta for a film screening on August 25, 2023
- Acknowledged the 2023 MHAC financial update
- Approved the May 18, 2023 meeting minutes as amended
Planning Advisory and Committee of Adjustment
The Committee recommended a zoning amendment to allow an off-leash dog park and kennel at a specific property. It also directed staff to draft a licensing by-law for tourist campgrounds and recommended a civic address change for a property on R45.
- Recommended approval of ZBA-3-2023 to rezone property from Rural (RU) to Rural Special Exception (RU-X) for an off-leash dog park and kennel (Carried)
- Recommended changing civic address 4480 R45 to 4500 R45 (Carried)
- Directed staff to draft a Tourist Campground Licensing By-Law including a user-pay fee, 4-year renewal cycle, and random spot checks (Carried)
- Approved May 24, 2023 meeting minutes (Carried)
- Adopted the meeting agenda (Carried)
Municipal Services Committee (PW)
The Municipal Services Committee recommended awarding a contract for furnace and boiler replacement at the EMC to Joe Burns Heating and Cooling. The committee also recommended several community improvements, including a new library installation and a seasonal portapotty. Various departmental updates were acknowledged.
- Recommended awarding RFP PW 2023-15 for EMC furnace and boiler replacement to Joe Burns Heating and Cooling for $28,800 plus HST
- Recommended that the Elgin and Area Community Enhancement Committee and community be consulted on potential development of donated Snider property
- Recommended placing a portapotty near the Rink house for June, July, and August at Township expense
- Recommended that the Gallagher property be retained with future uses to be determined
- Recommended staff install a Free Little Library near the Post Office on the Township right-of-way
- Recommended deferring discussion on a revised Portland Visioning Exercise
- Recommended staff investigate a potential trail between Cove Road and the former school
- Recommended authorizing the Clerk to sign the 2023 Swim Program MOU for Lower Beverly Lake Park and Westport Lions Club Beach
Elgin and Area CEC Meeting
The Elgin and Area Community Enhancement Committee approved spending for local event performances, a cake for Elgin Days, and new card tables for the community hall. The committee also issued recommendations to the Township regarding a communications plan and sidewalk installation.
- Approved up to $400 for two sets per Music in the Park performance
- Approved up to $50 to purchase a cake for Elgin Days
- Approved up to $600 to purchase five new card tables for the Hall
- Recommended Township develop a Communications Plan
- Recommended Township install a sidewalk from the Library to Kingston street
Economic Development Committee
The Economic Development Committee approved the amended Request for Proposals (RFP) for the Elgin village visioning process. Members also discussed updates to the local business directory and priorities for the upcoming Economic Development Action Plan.
- Approved the Village Visioning RFP for the community of Elgin as amended (Carried)
- Adopted the June 5, 2023 agenda (Carried)
- Approved May 1, 2023 meeting minutes (Carried)
- Acknowledged discussion on the Economic Development Action Plan (Carried)
- Acknowledged discussion on the Economic Development Action Listing (Carried)
Regular Council Meeting
Council approved issuing an RFP for professional services to design and oversee a new facility in Portland. They also passed several zoning and development by-laws and supported a resolution declaring intimate partner violence an epidemic.
- Approved RFP for professional services to design and build a new facility in Portland (5-4)
- Amended By-Law 2023-09 to allow 7 council members as voting members on Planning Advisory and Committee of Adjustment (5-4)
- Passed By-Laws 2023-29 through 2023-34 regarding development agreements, zoning, and officer appointments
- Supported Prince Edward County Resolution 2023-294 declaring Intimate Partner Violence an epidemic
- Approved waiving a $167.00 fee for a civic number sign at 19 Pine View Drive in Elgin
- Supported Town of Lincoln Resolution RC-2023-58 regarding the Ontario Heritage Act
- Appointed Councillors Paula Banks and Deborah Anne Hutchings to Planning Advisory and Committee of Adjustment
🗳️ How they voted — 2 divided votes
Portland and Area CEC Meeting
The Committee issued recommendations to Council for a revised Village Master Plan and the installation of a Little Free Library at the Post Office. Members also recommended designating the Gallagher property as a park and investigating a trail from Cove Road to the former school.
- Recommended designating Gallagher property as a park
- Recommended Township install Little Free Library at the Post Office
- Recommended Township partner with CEC to create a revised New Village Master Plan
- Recommended Township investigate a trail from Cove Road to former school
- Approved agenda as amended (Motion #16-2023)
- Approved April 11, 2023 minutes as amended (Motion #17-2023)
- Accepted sub-committee reports as submitted (Motion #18-2023)
Planning Advisory and Committee of Adjustment
The Committee recommended two zoning by-law amendments to Council and approved one Section 45 application. Decisions included permitting a second dwelling unit for one property and allowing a commercial self-storage and marina facility.
- Recommended approval of ZBA-6-2023 to permit a second dwelling as an additional residential unit (Carried)
- Approved Section 45 application A-10-2023 for a 13.4sqm dwelling addition (Carried)
- Recommended approval of ZBA-4-2023 to permit self-storage, dry land marina, and vehicle storage (Carried)
- Adopted the meeting agenda (Carried)
- Approved minutes from May 10, 2023 (Carried)
Municipal Services Committee (GG)
The Municipal Services Committee recommended awarding sidewalk contracts to Norwood Construction and proposed a new design process for a community hall and library in Portland. The committee also voted to expand the membership of the Planning Advisory and Committee of Adjustment.
- Recommended awarding sidewalk replacements in Delta, Newboro, and Elgin to Norwood Construction for $62,837 plus HST
- Recommended issuing an RFP for professional services to design a community hall and library in Portland (5-3)
- Recommended amending By-Law 2023-09 to include 7 Council members as voting members on the Planning Advisory and Committee of Adjustment (5-3)
- Recommended staff apply for an Ontario Trillium Capital Grant for pickleball courts and lighting at Ronald E. Holman Municipal Complex
- Extended free disposal of storm-related brush at the Transfer Station to June 17
- Defeated recommendation to rename Wills Road to a continuation of Visser Road
- Recommended referring correspondence regarding Floating Homes to the Planning Advisory and Committee of Adjustment Committee
🗳️ How they voted — 2 divided votes
Special Council Meeting
Council swore in Councillor Paula Banks for Ward 1. Council also updated committee memberships and passed a by-law to govern the proceedings of the special meeting.
- Swore in Councillor Paula Banks for Ward 1
- Appointed Councillor Paula Banks to Accessibility Advisory Committee, removing Councillor Maxwell
- Appointed Councillor Paula Banks to Economic Development Committee, removing Councillor Dunfield
- Appointed Councillor Paula Banks to Delta and Area Community Enhancement Committee, removing Councillor Dunfield
- Appointed Councillor Paula Banks to Municipal Heritage Advisory Committee, removing Councillor Delaney
- Approved By-Law #28-2023 to govern the proceedings of the May 23, 2023 Special Meeting
Delta and Area CEC Meeting
The committee adopted the meeting agenda and discussed updates for the Beautification and Recreation committees. A grand opening date for the Delta Waterfront Park was established, and a draft sign design was proposed for formalization.
- Adopted the agenda (Motion #4-2023: Carried)
- Adopted the agenda (Motion #5-2023: Carried)
- Scheduled Delta Waterfront Park grand opening for September 30 at 11am