Rideau Lakes public meetings in 2025

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will discuss a zoning by-law amendment and a section 45 application. The body will also review the manager's report and minutes from the November 26, 2025 meeting.

• Zoning By-Law Amendment ZBA-15-2025 for 120 & 124 Kelly’s Rd (Stoddard)
• Section 45 Application A-32-2025 for South Crosby Concession 8 Part Lot 16 Opinicon Lake (Jaspers-Fayer)

The Planning Advisory and Committee of Adjustment adopted its agenda and approved the November 26 minutes. It voted to recommend that Council approve ZBA-15-2025, rezoning a portion of the Stoddard property from Rural (RU) to Rural Special Exception (RU‑X) to allow a 45.7 m road frontage. The committee deferred Section 45 application A‑32‑2025 pending relocation of the sleeping cabin. It also acknowledged the manager’s report and adopted the proposed 2026 meeting schedule.

• Adopt agenda (Resolution 148-2025) – Carried
• Approve November 26 minutes (Resolution 149-2025) – Carried
• Recommend approval of ZBA-15-2025 rezoning to RU‑X (Resolution 150-2025) – Carried
• Defer Section 45 application A‑32‑2025 pending cabin relocation (Resolution 151-2025) – Carried
• Acknowledge manager’s report (Resolution 152-2025) – Carried
• Recommend 2026 PACA meeting schedule (Resolution 153-2025) – Carried

Committee of the Whole

The Committee of the Whole will discuss a proposed five-year asset management action plan and the tendering of a municipal office project. The meeting also includes reports on public library operations, road allowances, and an integrity commissioner report.

• Proposed motion to tender Municipal Office Project based on CityWide's recommendation
• Proposed Comprehensive Five Year Asset Management Action Plan
• Stevens Street Road Allowance Request in Newboro
• Plow Truck Rental request
• Integrity Commissioner Report (IC- 35694-0925) regarding Deputy Mayor Dunfield

The Committee of the Whole approved a motion to issue a tender for the Chantry Municipal Office project to obtain market pricing for the Township's Asset Management Plan, passing 5‑4. It also authorized a $150,000 rental agreement for three single‑axle plow trucks, and directed that the Stevens Street road allowance request be deferred pending a consent application. Several community‑enhancement items were referred to the 2026 budget, including bike racks, planters, hall painting, and a flagpole for municipal halls.

• Approved tender for Chantry Municipal Office project to obtain market pricing (5‑4) (Rec. 114‑2025)
• Authorized rental agreement with Miller Group for three single‑axle plow trucks for four months at $150,000 (Rec. 99‑2025)
• Recommended the Stevens Street road allowance request not be considered now and to direct the proponent to apply for a consent application (Rec. 98‑2025)
• Authorized donation of $250 to the Elgin Food Bank (Rec. 102‑2025)
• Referred bike rack installation at library, playground and community hall (estimated $1,500) to the 2026 budget (Rec. 104‑2025)
• Referred interior painting and refresh of Newboro Hall to the 2026 budget and public works workplan (Rec. 106‑2025)
• Referred purchase of two additional metal planters for Newboro centre core (approx $1,100 each) to the 2026 budget (Rec. 105‑2025)
• Referred installation of flagpoles on municipal halls to the 2026 budget (Rec. 110‑2025)

Special Council Meeting

The Township of Rideau Lakes will hold a special virtual meeting to consider a motion regarding statements made by the mayor. The agenda includes a reconsideration of a motion by Councillor P. Banks and the adoption of a by-law governing the proceedings.

• Reconsideration of motion on mayor's statements
• By-Law #2025-132 governing special council proceedings
• Virtual meeting at Municipal Office, Chantry

The council adopted its agenda and approved several motions. It voted 5-3 to reconsider a prior motion at the January 5, 2026 meeting, then voted 5-3 to move that reconsideration to the current special meeting. Finally, it voted 5-3 to reissue the mayor’s public reprimand with a special note from the Integrity Commissioner.

• Adopted agenda (Resolution 312-2025) – carried
• Approved reconsideration of motion at Jan 5, 2026 (Resolution 313-2025) – carried 5-3
• Set aside procedural by‑law to reconsider today (Resolution 314-2025) – carried 5-3
• Reissued mayor’s reprimand with Integrity Commissioner note (Resolution 315-2025) – carried 5-3
• By‑Law 2025-132 taken as read – carried

Special Committee of the Whole

The Special Committee of the Whole will meet virtually on December 5, 2025. The agenda consists mainly of routine items and a presentation by Rick O'Connor of MuniverseRO Consulting Inc. on the township’s procedural by‑law, code of conduct, and staff‑council relations. No motions or votes are listed.

• Call to Order
• Roll Call
• Adoption of Agenda
• Presentation: Training on Procedural By‑Law, Code of Conduct, Staff‑Council Relations by Rick O'Connor (MuniverseRO Consulting Inc.)

The Special Committee adopted the agenda as presented. The Committee also approved extending the meeting beyond 2:00 p.m. No other motions were decided. No public or media questions were received.

• Adopted agenda as presented (carried)
• Extended Special Committee meeting beyond 2:00 p.m. (carried)

Elgin Seniors Housing Board

The agenda for the Elgin Seniors Housing Board meeting on 2025-12-03 contains no listed items. It consists only of boilerplate headings and placeholders.

Newboro and Area CEC Meeting

The Newboro and Area CEC meeting agenda for December 2, 2025 contains no listed items. No decisions, contracts, or hearings are detailed. The agenda appears to be procedural or empty.

The Newboro and Area Community Enhancement Committee adopted its agenda and approved the November 4, 2025 minutes. It allocated 2026 fundraising proceeds to the Envisioning Plan and streetscaping. Six recommendations to Council were carried covering air‑conditioning for Newboro Hall, bike rack installation, streetscaping planters, an exterior condition assessment, and provision of bleachers. Planned community events and outreach for 2026 were also outlined.

• Adopted agenda as presented (Carried)
• Approved November 4, 2025 minutes (Carried)
• Allocated 2026 fundraising proceeds to Envisioning Plan and streetscaping (Carried)
• Recommended air conditioning for Newboro Hall, $9,000 cost, 50% CEC contribution (Carried)
• Recommended installation of bike racks at library, playground, and community hall, $1,500 estimate (Carried)
• Recommended purchase of four metal planters for center core, approx $1,100 each (Carried)
• Recommended exterior condition assessment of Newboro Hall (Carried)
• Recommended repair or replacement of bleachers for community ball games (Carried)

Economic Development Committee

The Economic Development Committee will meet to discuss a business survey and review the draft 2026 Economic Development Budget. The meeting also includes a delegation from Leeds Grenville Economic Development.

• Draft 2026 Economic Development Budget update
• Business Survey Working Group verbal update
• Res 267-2025 regarding Rock Cut on Highway 15
• Delegation from Ann Weir, Leeds Grenville Economic Development

The Economic Development Committee adopted its agenda and approved several recommendations. It reestablished the Business Survey Working Group as an ad hoc group for the township's 200th anniversary celebrations. The committee also presented the draft economic development budget for the 2026 budget process and approved a letter to the Bank of Montreal about the Elgin branch closure while considering a credit union for the area.

• Adopted agenda as presented (Carried)
• Recommended reestablishing Business Survey Working Group as ad hoc for 200th anniversary (Carried)
• Presented draft economic development budget for 2026 budget process (Carried)
• Referred Rock Cut on Highway 15 motion to MHAC for information (Carried)
• Approved minutes of November 3, 2025 meeting (Carried)
• Recommended sending letter to Bank of Montreal about Elgin branch closure and consider attracting a credit union (Carried)

Regular Council Meeting

The council will hear a presentation from Renewable PowerPartners Inc. requesting municipal support for a Battery Energy Storage System (BESS) project. It will then vote on By‑Law 2025-131 and Mayoral Directive MDS-2025-04, which would formally approve the proposed BESS facility. Additional items include audit findings, a cost‑of‑living and mileage rate recommendation, and several motions on the 2026 election ballot and municipal asset management.

• By‑Law 2025-131 – Supporting Proposed Battery Energy Storage System (BESS) Facility
• Mayoral Directive MDS-2025-04 – Pass a By‑Law Supporting Proposed BESS Facility
• Notice of Motion – Tender the Chantry Municipal Office Project based on CityWide’s recommendation
• CoW Recommendation #65-2025 – Cost of Living and Mileage Rate
• Proposed Motion – Councillor P. Banks – Question on the 2026 Election Ballot

The council approved a 2.0% cost‑of‑living increase for staff and a $0.72 per kilometre mileage rate effective Jan 1 2026. It authorized staff to submit two Experience Ontario Program applications totaling up to $40,000 with at least 50% municipal funding. The council directed staff to hold a public meeting on the Battery Energy Storage System before Dec 18 and deferred the related by‑law to Dec 8. It also deferred two road‑closure motions (RC‑2‑2025 and RC‑5‑2025).

• Approved 2.0% staff cost‑of‑living increase (Resolution 295‑2025)
• Approved $0.72 mileage rate (Resolution 295‑2025)
• Authorized up to $40,000 Experience Ontario applications with 50% municipal funding (Resolutions 293‑2025 & 294‑2025)
• Directed staff to organize public BESS meeting before Dec 18 (Resolution 292‑2025)
• Deferred By‑Law 2025‑131 (BESS) until Dec 8 (Committee of the Whole)
• Deferred road‑closure motions RC‑2‑2025 and RC‑5‑2025 (Resolution 300‑2025)
• Accepted 2024 audit findings and financial statements (Resolution 290‑2025)
• Adopted minutes of prior meetings (Resolutions 297‑2025, 298‑2025, 299‑2025, 300‑2025)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider two Section 45 applications (Greenberg & Feingold at 3253 MacDonald Island Rd and Quaille at 64 Scott Lane), three road‑closure/encroachment applications (Tackaberry at 94 Washburn Rd, Brown at Old Kingston Rd, and Knapp at 5158 Salem Rd), and a proposal for a freestanding telecommunications tower at 1647 County Rd 42, Delta for wireless broadband deployment.

• Section 45 application A-33-2025: Greenberg & Feingold (Norwood) – 3253 MacDonald Island Rd
• Section 45 application A-34-2025: Quaille – 64 Scott Lane
• Road closure/encroachment RC-2-2025: Tackaberry – 94 Washburn Rd
• Road closure/encroachment RC-5-2025: Brown – Old Kingston Rd (no civic address)
• Telecommunication tower project at 1647 County Rd 42, Delta – freestanding tower for wireless broadband

The committee adopted the agenda and approved the minutes from the November 12 meeting. It approved Section 45 applications A-33-2025 and A-34-2025 with conditions. It recommended to Council that the road allowance closures RC-2-2025 and RC-5-2025 proceed in principle. No public comments were received on any of the items.

• Adopted agenda (Resolution 139-2025) – carried
• Approved minutes of Nov 12, 2025 (Resolution 140-2025) – carried
• Approved Section 45 application A-33-2025 (Resolution 141-2025) – carried
• Approved Section 45 application A-34-2025 (Resolution 142-2025) – carried
• Recommended road allowance closure RC-2-2025 to Council (Resolution 143-2025) – carried
• Recommended road allowance closure RC-5-2025 to Council (Resolution 144-2025) – carried

Delta and Area CEC Meeting

The agenda for the Rideau Lakes, Ontario Delta and Area CEC meeting on November 26, 2025 contains no listed items. It appears to be a procedural placeholder with no decisions or discussions recorded.

The committee adopted its agenda and approved the minutes from the October 22, 2025 meeting. It approved a payment of $1,349.28 for the seniors turkey dinner. The committee expressed support for Blue Rideau’s grant application for juice dispensers and plans to plant two shade trees at Millstream Park in the spring. A volunteer was identified to manage the community Facebook page, and a request for $60,000 for a parking lot at the former Maple Syrup Factory was noted but not decided.

• Adopted agenda (carried)
• Approved October 22, 2025 minutes (approved)
• Approved payment of $1,349.28 for seniors turkey dinner (approved)
• Supported Blue Rideau grant application for juice dispensers (support expressed)
• Planned planting of two shade trees at Millstream Park in spring (planned)
• Planned mounting of plaque to heart sign in spring (planned)
• Volunteer identified to manage community Facebook page (identified)
• Request for $60,000 parking lot at old Maple Syrup Factory noted (no decision recorded)

Morton and Area CEC Meeting

The agenda for the Rideau Lakes Morton and Area CEC meeting on 2025-11-25 contains no listed items. It appears to consist only of placeholders and procedural fields. No decisions, proposals, or discussions are detailed.

The Morton and Area Community Enhancement Committee approved the meeting agenda (as amended) by consensus. The revised minutes from May 9 2025 were approved and carried. No other motions were voted on.

• Agenda approved as amended (consensus)
• Revised minutes approved (carried)

Committee of the Whole

The Committee of the Whole will review the Township's Asset Management Plan and related Treasury year‑to‑date summary. Departmental reports include the Elgin Tower lease, a fees update, the South Point West Subdivision land conveyance, and a Halladay Street holistic review. New business items cover research legal‑fee extensions, IC complaints research, the 2026 Budget Notice, and several proposed motions.

• Rideau Lakes Asset Management Plan presentation
• Elgin Tower lease abstract (DS‑2025‑28)
• South Point West Subdivision land conveyance agreement (RDS‑2025‑28)
• Halladay Street holistic review (FAC‑2025‑38)
• 2026 Budget Notice

The Committee of the Whole endorsed the 2025 Asset Management Plan and approved the five‑year financial strategy, which includes an annual 0.2% tax increase, debt reallocation and continued use of existing grants, and directed staff to prioritize capital projects and refine risk models. It also approved the replacement communications tower at Davis Lock Road, added septic pump‑out services to the User Fee By‑Law, and authorized winter maintenance for Tennant Drive with costs recovered from the owner. Additional actions included deferring a new Property Standards By‑Law, reviewing the existing one, and directing staff to explore the 2026 Experience Ontario grant options.

• Endorsed 2025 Asset Management Plan and 5‑year financial strategy (0.2% tax increase) – Carried
• Approved replacement of communications tower at Davis Lock Road with 50‑m multi‑carrier structure – Carried
• Amended User Fee By‑Law 2015‑1 to add Septic Pump Outs – Carried
• Approved winter maintenance for Tennant Drive, costs to be recovered from owner – Carried
• Directed staff to contact Upper Canada District School Board for one‑way bus lane study – Carried
• Deferred development of Property Standards By‑Law and ordered review of 2006‑85 By‑Law – Carried
• Received correspondence on conservation authority consolidation and directed provincial response – Carried
• Directed staff to explore options for 2026 Experience Ontario grant – Carried

North Crosby and Area CEC Meeting

The agenda for the North Crosby and Area CEC meeting on 2025-11-20 contains no listed items. No decisions, discussions, or proposals are detailed in the provided document. The meeting appears to be procedural with no substantive agenda content.

Barb Lavoie resigned as Chair after 12 years and nominated Diana Kemp. Diana Kemp accepted the chair role and will approach Lisa Simmons‑Meuller about the Treasurer position. The committee adopted its agenda and approved the April 17, 2025 minutes. A $40 shortfall from the Paint Night event was covered using the CEC bank account.

• Barb Lavoie stepped down as Chair; Diana Kemp appointed as new Chair (carried)
• Diana Kemp to approach Lisa Simmons‑Meuller about assuming Treasurer role
• Agenda adopted as presented (carried)
• April 17, 2025 minutes approved with no changes (carried)
• Paint Night $40 budget shortfall balanced from CEC bank account

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will review a council resolution (Res 268-2025) to redirect funds. Members will discuss designation by‑law amendments, the 2026 draft MHAC budget, and updates on historic settlement and abandoned cemeteries. Information on seed grants for local heritage societies will also be presented.

• Res 268-2025 MHAC Redirection of Funds (Council Resolution)
• Designation By‑Law Amendments (discussion)
• 2026 Draft MHAC Budget update (discussion)
• Ballantyne Historic Settlement delegation (presentation)
• Abandoned Cemeteries report (discussion)

The Municipal Heritage Advisory Committee adopted the agenda as presented. It approved a by‑law amendment to change the spelling of "Ballantine" to "Ballantyne" on the historic settlement sign. The committee also selected three heritage properties for priority designation by‑law amendments. Finally, it approved the minutes from the October 16, 2025 meeting.

• Adopt agenda as presented (carried)
• Approve amendment to By‑Law 2020‑50 Schedule A to change "Ballantine" to "Ballantyne" and replace historic sign (carried)
• Select priority heritage properties for designation by‑law amendments (Thomas Graham House, David Laidlaw House, Pennock House) (carried)
• Approve and adopt minutes of the MHAC meeting held on October 16, 2025 (carried)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will review three applications for zoning by-law amendments and severances, including properties on Blacksmith Road and Capo Lane. The committee will also discuss the Manager's Report regarding provincial building and conservation authority changes.

• A-29-2025 WORTHY and HOULAHAN (Concession 3, 24 B7)
• A-30-2025 VANDERZWET (Bastard Concession 7 E, 202 Capo Lane)
• A-31-2025 HORTON (Concession 2, 21 Blacksmith Rd)
• Manager's Report on Bill 60 and Conservation Authority changes
• Adoption of October 8, 2025 meeting minutes

The Planning Advisory and Committee of Adjustment adopted its agenda and approved the October 8 minutes. It approved Section 45 applications A-29-2025, A-30-2025 and A-31-2025 with conditions, allowing new dwellings and septic systems. The committee also acknowledged the manager’s informational report.

• Agenda adopted (Carried)
• Minutes of October 8, 2025 approved (Carried)
• Section 45 application A-29-2025 approved with conditions (Carried)
• Section 45 application A-30-2025 approved with conditions (Carried)
• Section 45 application A-31-2025 approved with conditions (Carried)
• Manager's report acknowledged (Carried)

Committee of the Whole

The Township of Rideau Lakes Committee of the Whole will review staff service recognitions, financial reports, and road progress updates. The meeting includes proposed motions to support a municipal infrastructure fund and an alternative voting method for the 2026 election.

• Staff COLA and mileage rate increase
• Roads progress update
• Delta Annual Monitoring Report
• Fire Station 2 close out report
• Proposed motion for Edwardsburgh Cardinal OCIF support

South Elmsley and Area CEC Meeting

The agenda for the Rideau Lakes South Elmsley and Area CEC meeting on 2025-11-07 contains only generic placeholders and no specific items. No rezoning proposals, contracts, ordinances, fee changes, or public hearings are identified. Consequently, no decisions or discussions can be reported from this agenda.

The South Elmsley Community Enhancement Committee approved the amended agenda and unanimously approved the minutes from the October 10, 2025 meeting. The committee also agreed to appoint Mel Morin as the secretary. No other substantive decisions were recorded.

• Approved agenda as amended (motion moved by Margot Finn, seconded by Mel Morin)
• Approved October 10, 2025 minutes unanimously (motion moved by Mel Morin, seconded by Jane Graham)
• Appointed Mel Morin as secretary (motion moved by Margot Finn, seconded by Wayne Moodie)

Parks and Recreation Committee

The Rideau Lakes Parks and Recreation Committee meeting scheduled for November 4, 2025 contains no listed agenda items. The agenda appears to be a placeholder with no decisions or discussions recorded.

The Parks and Recreation Committee adopted its agenda and the previous meeting minutes. It supported studying QR codes for downtown signs and suggested an app to track arena usership. The committee also recommended that all municipal halls display a Canada flag and that staff conduct a naming survey for the new Chaffeys Lock Trailside Park. All recommendations were carried.

• Adopted agenda (carried)
• Adopted October 7, 2025 minutes (carried)
• Supported feasibility study for QR codes on downtown signs (carried)
• Recommended Council consider an app or scanning code for arena user tracking (carried)
• Recommended all municipal halls install a Canada flagpole (carried)
• Recommended staff survey community to name Chaffeys Lock Trailside Park (carried)

Regular Council Meeting

Council will review several by-laws including updates to user fees and council compensation for 2026-2030. The meeting includes a hospital update from the PSFDH CEO and discussions on a potential property standards by-law.

• By-Law 2025-124: Zoning amendment for 1001225239 ONTARIO INC (CANNING)
• By-Law 2025-125: User fee changes for harbour shore power and commercial launch
• By-Law 2025-126: Council compensation for 2026-2030
• Lower Beverley Lake Park Board 2025 Budget
• Proposed motion for a staff report on establishing a Property Standards By-law

The council defeated a motion to defer a procedural by‑law, approved the Lower Beverley Lake Park Board budget and redirected heritage funds. It also adopted the agenda, acknowledged a hospital capital campaign presentation, and passed several resolutions directing staff to seek delegations at the 2026 ROMA conference and to request written responses from the mayor on conduct concerns.

• Deferred By‑Law 2025‑123 to Dec 1 meeting – defeated (4‑4) (Resolution 263‑2025)
• Approved 2025 Lower Beverley Lake Park Board Budget (Resolution 266‑2025)
• Redirected up to $4,500 MHAC funds to heritage designations (Resolution 268‑2025)
• Directed staff to seek ROMA delegation on accountability issues – carried (5‑4) (Resolution 269‑2025)
• Directed staff to seek ROMA delegation on rural hospital funding – carried (Resolution 270‑2025)
• Adopted agenda as amended – carried (Resolution 264‑2025)
• Acknowledged PSFDH Core Capital Campaign presentation – carried (Resolution 265‑2025)
• Notified Mayor about disparaging remarks and requested written response – carried (5‑4) (Resolution 271‑2025)

Economic Development Committee

The Economic Development Committee will meet to discuss the draft 2026 workplan and budget. The session also includes a review of economic development priorities and a business feedback survey.

• Discussion of 2026 Draft Economic Development Workplan and Budget
• Rideau Lakes Business Feedback Survey
• Review of Economic Development Priorities
• Eastern Ontario Rail Trail Industry Communications Strategy and Toolkit
• 2025 Leeds Grenville Economic Development Summit agenda

The Economic Development Committee adopted its agenda and approved the October 6, 2025 meeting minutes. It received the 2026 Draft Economic Development Workplan and Budget for information and asked for a delegation from the Parks Canada Anniversary Working Group at the December meeting. The committee also approved conducting a Rideau Lakes Business Feedback Survey and forming a working group to develop it.

• Adopted agenda as presented (Carried)
• Approved October 6, 2025 Economic Development Committee minutes (Carried)
• Requested a delegation from the Parks Canada Anniversary Working Group at the December meeting (Carried)
• Received the 2026 Draft Economic Development Workplan and Budget (Report ECD‑2025‑09) for information (Carried)
• Approved the Business Feedback Survey and formation of a working group to develop and distribute it (Carried)

Planning Advisory and Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

Delta and Area CEC Meeting

The Delta and Area Community Environmental Committee (CEC) has a meeting scheduled for October 22, 2025. The agenda text provided is procedural boilerplate with no specific decisions or items listed.

• Meeting scheduled for Oct 22, 2025
• Delta and Area CEC meeting
• Procedural agenda text only

The committee adopted the agenda and approved the September 24 minutes. It approved the wording for new signage and agreed to purchase a donor acknowledgment sign. Recommendations were made to Council for a canoe/kayak launch sign, a 5‑metre limit on King Street no‑parking signs, and for the township to fund the $955.42 cenotaph repair.

• Agenda adoption carried
• September 24 minutes approved
• Signage wording approved
• Agreed to purchase donor acknowledgment sign
• Recommended canoe/kayak launch sign at Millstream Park
• Recommended King Street no‑parking sign distance not exceed 5 m
• Recommended township pay $955.42 for cenotaph repair

Elgin and Area CEC Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed for this meeting.

The Elgin and Area Community Enhancement Committee approved the agenda as presented and approved the minutes from the September 16, 2025 meeting. Both motions were carried without recorded vote tallies. No other formal decisions were recorded.

• Agenda approved as presented (motion 27-2025)
• September 16, 2025 minutes approved (motion 28-2025, carried)

Committee of the Whole

The Committee of the Whole will receive updates on parking safety at King Street (County Road 42) and Matthew Street, review the R12A road renaming proposal, and consider the Harbour Power and Launch Fees schedule for 2025. Additional items include a report on council remuneration and a proposed motion supporting Dryden's Swim‑to‑Survive training. The meeting also covers a notice of motion requesting a staff report on a Property Standards By‑law and other routine departmental updates.

• Parking safety review at King Street (County Road 42) and Matthew Street, Delta
• R12A road renaming reconsideration (private road name change)
• Harbour Power & Launch Fees presentation with 2025 Harbour Fees Schedule E
• Council remuneration report
• Proposed motion: Support for Dryden – Swim‑to‑Survive training

The Committee of the Whole adopted the agenda as amended and deferred a recommendation for “No Parking” signage on County Road 42 pending further discussion. It recommended that Redwing Lane keep its name and that the Higginson Trail entrance be treated as a driveway, with a 6‑to‑0 vote. The 2026 curbside collection map was approved, and Schedule E of the Municipal Properties User Fee By‑Law 2015‑1 was amended. The committee also accepted the CEC’s request to continue fundraising for a new playground and to have staff complete the design work.

• Adopted agenda as amended (Carried)
• Deferred King St. “No Parking” signage recommendation (Carried)
• Recommended Redwing Lane retain name; Higginson Trail driveway considered (6‑0, Carried)
• Approved 2026 curbside collection map (Carried)
• Amended Schedule E of Public Works Municipal Properties User Fee By‑Law 2015‑1 (Carried)
• Received Development Services Q3 update for information (Carried)
• Acknowledged Community Enhancement Committee minutes (Carried)
• Permitted CEC to continue fundraising for new playground and staff to handle design (Carried)

North Crosby and Area CEC Meeting

The posted agenda for the Rideau Lakes North Crosby and Area CEC meeting on 2025-10-16 contains no listed items, only generic placeholders and no decisions or proposals.

The North Crosby Community Enhancement Committee endorsed the Blue Rideau project and voted to proceed with it. It adopted a $700 budget for a seniors Christmas‑card painting afternoon. The committee decided not to purchase bottled water for the Halloween Bash and to stop using plastic water bottles at its events. The budget for a February stained‑glass workshop was deferred.

• Endorsed Blue Rideau project (motion 2025-11.4) – carried
• Approved moving forward with Blue Rideau (motion 2025-11.5) – carried
• Adopted $700 budget for seniors Christmas‑card painting afternoon (motion 2025-11.3) – carried
• Decided bottled water will not be purchased for Halloween Bash – carried
• Decided plastic water bottles will not be used at CEC functions – carried
• Deferred budget decision for February stained‑glass workshop – deferred
• Deferred review of SALC funding allocations – deferred

Rideau Lakes Lake Association Committee (RLLAC)

The provided agenda contains only procedural software boilerplate and no specific discussion items or decisions. No substantive business is listed for this meeting.

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will review a draft 2026 budget and discuss a proposed Rideau Lakes boat tour. The meeting also includes the approval of previous meeting minutes and updates on a cemetery meet-and-greet.

• Review of Draft 2026 MHAC Budget
• Discussion on Rideau Lakes Boat Tour proposal
• Approval of September 2025 meeting minutes
• Update on Cemetery Meet and Greet for October 23
• Review of MHAC Action Listing for October 2025

The committee adopted its agenda as presented. It approved a recommendation to move up to $4,500 from the 2025 budget to support amendments of municipal heritage designations. It also approved and adopted the minutes from the September 2, 2025 meeting.

• Adopted agenda (carried)
• Recommended redirecting $4,500 from budget to heritage designation amendments (carried)
• Approved and adopted September 2, 2025 minutes (carried)

Portland and Area CEC Meeting

The agenda for the Rideau Lakes Portland and Area CEC meeting on 2025-10-15 contains no listed items. It appears to consist only of procedural placeholders and no decisions or discussions are scheduled.

The committee adopted the amended agenda and approved the September 17 minutes. It recommended that Council approve the purchase of A/V equipment—including a screen, audio system and projector—presented to the MSC. It also recommended that the CEC be allowed to continue fundraising, design and prioritize a new playground between the carriage house and Main Street as the first phase of the Gallagher Park Project, with staff handling site preparation. Dock cleats were purchased for installation, while rain barrels, a seniors grant, 2026 planning events and the budget were deferred.

• Adopted agenda as amended (carried)
• Approved September 17, 2025 minutes
• Recommended Council approve purchase of A/V equipment (screen, audio system, projector)
• Recommended Council permit CEC fundraising, design and prioritize new playground between carriage house and Main Street, and have staff handle site prep
• Dock cleats purchased and will be installed
• Rain barrels deferred
• Seniors grant deferred
• Planning events for 2026 deferred

Special Committee of the Whole

The Special Committee of the Whole will convene virtually to continue its procedural by-law review, starting at Section 19.6, as a continuation from the September 29 meeting. It will also field questions from the media and the public. No other decisions or items are listed on the agenda.

• Procedural by-law review (continuation from September 29, starting at Section 19.6)
• Questions from the media regarding agenda items
• Questions from the public regarding agenda items

The Special Committee of the Whole approved the meeting agenda as presented (Recommendation 29‑2025). It also resolved that staff will draft an amended Procedural By‑Law, incorporating feedback from previous meetings, and bring it to the November 3 council meeting for consideration (Recommendation 30‑2025). No other substantive actions were taken.

• Adopted agenda as presented (Recommendation 29‑2025) – carried
• Directed staff to bring forward amended Procedural By‑Law to Nov 3 council meeting (Recommendation 30‑2025) – carried

Special Council Meeting

The Special Council meeting will adopt the agenda and consider integrity commissioner reports. It will vote on multiple by‑law proposals, including an amendment of By‑Law 2025‑60, closure of Coons Road, and dedication of lands for a future road widening. The council will also consider several motions on policy reviews, herbicide spraying, and external labour disputes. Additional items include appointments of livestock valuers and treasurer officers.

• By‑Law 2025‑117 – Amend By‑Law 2025‑60 (R12C from Lumsden Lane to Puddicombe Lane)
• By‑Law 2025‑118 – Authorize closure of Coons Road
• By‑Law 2025‑119 – Accept and dedicate lands for future road widening
• By‑Law 2025‑120 – Appoint livestock valuers
• By‑Law 2025‑121 – Appoint treasurer and deputy treasurer

The council adopted the amended agenda and then voted on several integrity‑related penalties. A 90‑day suspension of remuneration for Councillor Ron Pollard was approved after multiple motions and amendments (5‑3). The council also approved a 15‑day penalty, a reprimand of Mayor Arie Hoogenboom with no penalty, a review of key bylaws and policies, support for Moonbeam’s anti‑herbicide resolution, and endorsement of the Ontario CAO survey recommendations.

• Agenda adopted as amended (carried)
• 90‑day suspension of remuneration for Councillor Pollard (5‑3)
• 15‑day suspension of remuneration for Councillor Pollard (5‑3)
• No penalty for Mayor Hoogenboom and Mayor reprimand (6‑2)
• Review of four bylaws and policies, with staff feedback due by March 2026 (5‑4)
• Support Township of Moonbeam’s call to end aerial glyphosate spraying (carried)
• Endorse Ontario CAO survey recommendations and forward to provincial officials (carried)
• Receive correspondence from Township of St. Joseph regarding opposition to strong mayor powers (carried)

South Elmsley and Area CEC Meeting

The agenda for the Rideau Lakes South Elmsley and Area CEC meeting on October 10, 2025 contains no listed items. As a result, no decisions or discussions are documented.

The South Elmsley Community Enhancement Committee approved the agenda and the September 9 minutes. It unanimously approved the minutes. The committee decided to work on planning a Taste of Italy event for November and will revisit the BBQ purchase later. Members will discuss a holiday dinner for PW staff, with Ken contacting Dan, Steve and Ben.

• Approved agenda as presented (motion moved by Mel Morin, seconded by Wayne Moodie)
• Approved September 9 minutes unanimously (motion moved by Mel Morin, seconded by Margot Finn)
• Decided to plan a Taste of Italy event for November
• Will revisit purchase of a BBQ at a later date
• Discussed hosting a holiday dinner for PW staff; Ken to approach Dan, Steve and Ben

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a zoning by-law amendment application for 1001225239 Ontario Inc. The committee will also review a draft Official Plan Amendment regarding agriculture areas.

• Zoning By-Law Amendment ZBA-14-2025 for 3 Portland Graphite Rd (1001225239 Ontario Inc)
• Review of Draft OPA and Schedule for Agriculture Areas
• Section 45 Application A-29-2025 (Worthy and Houlahan) deferred to November 12, 2025

The Planning Advisory and Committee of Adjustment adopted its agenda and approved the September 24 minutes. It recommended that the Council approve a zoning by‑law amendment (ZBA‑14‑2025) to change part of the property from Rural to General Industrial with a holding designation for phase 1. The committee deferred a Section 45 application (A‑29‑2025) until proper notice can be given, and it acknowledged a manager’s report on upcoming Official Plan updates.

• Adopted agenda (Resolution 128‑2025) – carried
• Approved September 24 minutes (Resolution 129‑2025) – carried
• Recommended rezoning to General Industrial with holding designation (Resolution 130‑2025) – carried
• Deferred Section 45 application A‑29‑2025 pending notice (Resolution 131‑2025) – carried
• Acknowledged manager’s report on Official Plan update (Resolution 132‑2025) – carried

Parks and Recreation Committee

The committee will discuss the final draft of the Parks and Recreation Master Plan and the Rideau Lakes Trail Strategy. The meeting also includes reviews of various recreation lease agreements, user fees, and facility plans.

• Parks and Recreation Master Plan final draft
• Rideau Lakes Trail Strategy and Eastern Ontario Rail Trail Loop Community Engagement Plan
• Ronald E. Holman Municipal Complex concept plan and drawings
• By-Law 2025-17 Commemorative Bench and Tree Policy
• Review of user fees (By-Law 2015-01) and lease agreements for Delta Athletic and Recreational Society and North Crosby Tennis Club

Economic Development Committee

The Economic Development Committee will review the Rideau Lakes Economic Development Action Plan for 2023‑2026. It will also consider the First Impressions Community Exchange (FICE) Community Matching Profile and discuss the 2026 Business Recognition Program. Additional items include correspondence about motorized vehicle access on the Cataraqui Trail and an assessment of the Eastern Ontario Rail Trail Loop.

• Economic Development Action Plan 2023‑2026 – for review
• First Impressions Community Exchange (FICE) Community Matching Profile – for review
• Business Recognition Program 2026 – for discussion
• CRCA inquiry regarding motorized vehicle access on the Cataraqui Trail – correspondence
• Eastern Ontario Rail Trail Loop Assessment – review

The Economic Development Committee adopted its agenda and approved the minutes from the September 2, 2025 meeting. It received the 2026 Business Recognition Program for information and formally recommended that the rock cut on Highway 15 at the County Road 8 intersection be recognized and preserved. All motions were carried.

• Adopted agenda (Carried)
• Approved September 2, 2025 meeting minutes (Carried)
• Received 2026 Business Recognition Program for information (Carried)
• Recommended preservation of Highway 15 rock cut at County Road 8 (Carried)

Regular Council Meeting

The Rideau Lakes Council meeting will consider several by‑law actions, including an amendment to By‑Law 2025‑60 for a road designation change, acceptance and dedication of lands for future road widening, and appointments of livestock valuers, a treasurer and deputy treasurer. Councillors have tabled motions supporting dry‑run swim training, a labour dispute in Bonfield Township, ending aerial herbicide spraying in Moonbeam, and recommendations from Strategy Corp. The council will also review integrity commissioner reports for multiple officials.

• By‑Law 2025‑117: Amend By‑Law 2025‑60 (R12C from Lumsden Lane to Puddicombe Lane)
• By‑Law 2025‑119: Accept and dedicate lands for future road widening
• By‑Law 2025‑120: Appoint livestock valuers
• By‑Law 2025‑121: Appoint Treasurer (David Schur) and Deputy Treasurer (Sarah Dicaire)
• Councillor Dunfield motions – support Dryden swim‑to‑survive training and Bonfield labour dispute between CUPW and Canada Post

The council adopted a 90‑day suspension of remuneration for Mayor Arie Hoogenboom after Integrity Commissioner recommendations. It also approved a public reprimand to media regarding the mayor and approved a 90‑day suspension of remuneration for Councillor Marcia Maxwell. A 30‑day suspension for Councillor Maxwell and a 90‑day suspension for Councillor Pollard were considered, the latter being defeated. Several motions requesting apologies or penalties were defeated or deferred.

• Resolution 221-2025: 90‑day suspension of Mayor Hoogenboom’s remuneration (5 for, 3 against) – Carried
• Resolution 226-2025: Public reprimand of Mayor Hoogenboom to media outlets – Carried
• Resolution 230-2025: 90‑day suspension of Councillor Maxwell’s remuneration (5 for, 3 against) – Carried
• Resolution 233-2025: 30‑day suspension of Councillor Maxwell’s remuneration (5 for, 3 against) – Carried
• Resolution 235-2025: 90‑day suspension of Councillor Pollard’s remuneration defeated (3 for, 4 against) – Defeated
• Resolution 225-2025: No penalty for Mayor Hoogenboom, motion deferred for further information – Carried
• Resolution 228-2025: Request that former Councillor Delaney apologize to Councillors Paula and Jeff Banks – Defeated
• Resolution 220-2025: Adoption of agenda as amended – Carried

Morton and Area CEC Meeting

The agenda for the Rideau Lakes Morton and Area CEC meeting on 2025-09-30 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The meeting appears to be a placeholder with no substantive agenda content.

The committee moved to have the township engage a lighting professional to quote new stage lighting for Morton Hall, and the motion was carried. It also approved support for the Blue Planet project, a recommendation to investigate a Morton village sign, the financial report, and a village‑visioning meeting before year‑end. The committee agreed to rotate the chair position, with Ken offering to chair the next meeting.

• Recommendation to council for lighting professional and quote – Carried
• Support Blue Planet project in principle – Carried
• Recommend township investigate Morton sign north of village – Carried
• Financial report accepted – Carried
• Village visioning meeting before end of 2025 approved – Carried
• Rotate chairperson role; Ken to chair next meeting – Carried
• Parking extension proposal at George Morton Park to be taken to council – Proposed
• Volunteer recruitment pamphlet and attendance at Oct 7 volunteer fair agreed – Agreed

Special Committee of the Whole

The Special Committee of the Whole will meet to discuss updates to the procedural by-law. The meeting also includes a closed session to receive advice subject to solicitor-client privilege.

• Procedural By-Law review and updates
• Closed meeting regarding solicitor-client privilege advice

The agenda was approved as presented. The Committee moved into a closed session to discuss solicitor‑client privileged advice. Staff were instructed to place all seven Integrity Commissioner reports on the October 6 council meeting agenda for debate. A motion to extend the meeting past 2:00 p.m. was defeated.

• Adopted agenda (carried)
• Moved to closed session at 10:04 a.m. (carried)
• Direct staff to place Integrity Commissioner reports on Oct 6 council agenda (carried)
• Defeated motion to extend meeting beyond 2:00 p.m.

Delta and Area CEC Meeting

The agenda for the Rideau Lakes Delta and Area CEC meeting on 2025-09-24 contains no listed items. It appears to be an empty or placeholder agenda with no substantive business. No decisions, proposals, or discussions are documented.

The committee agreed to purchase a sign to acknowledge donors for the heart sign. It also recommended that the Parks and Recreation Committee study the use of QR code signs in villages. Members were assigned follow‑up tasks such as splitting a signage invoice, signing a support letter for Blue Rideau, and developing a volunteer pamphlet. Liz Priebe announced her resignation effective January.

• Purchase donor acknowledgment sign – approved
• Recommend Parks and Recreation Committee review QR code signs – recommended
• Split signage invoice three ways (CEC, Fair, Mill) – assigned
• Connie to sign letter of support for Blue Rideau – assigned
• Leila to follow up on visioning questionnaire – assigned
• Leila to work with Liz on corporate credit card for Delta website – assigned
• Kathryn and Julie to select location for shade at Millstream Park – assigned
• Leila to develop volunteer recruitment pamphlet – assigned

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will discuss several land-use applications and a road closure request. The committee will also hold a discussion regarding the Road Allowance Closure Policy.

• Consent Application B-55-25 for 345511 Ontario Ltd at Old Kingston Rd
• Road Closure Application RC-1-2025 for Hagan, adjacent to 1007 County Rd 10
• Business arising for A-26-2024 and SP-47-2024 ETELE at 901 North Shore Rd
• Discussion on Road Allowance Closure Policy (By-Law 2019-71)

The Planning Advisory and Committee of Adjustment adopted its agenda and approved the September 10 minutes. It recommended that Council approve consent B-55-25 for a lot addition, subject to six conditions. It also recommended that Council approve the road allowance closure request by Chris Hagan, subject to three conditions. The ETELE development application was deferred for further information.

• Adopted agenda as submitted (Resolution 120-2025) – Carried
• Approved September 10, 2025 minutes (Resolution 121-2025) – Carried
• Recommended approval of consent B-55-25 with six conditions (Resolution 122-2025) – Carried
• Recommended road allowance closure request by Chris Hagan with three conditions (Resolution 123-2025) – Carried
• Noted no zoning by‑law amendment or Section 45 applications (none)
• Deferred A-26-2024 ETELE development application pending further information

Elgin Seniors Housing Board

The Elgin Seniors Housing Board agenda for September 24, 2025 contains no listed items. No decisions, discussions, or proposals are detailed in the provided document. The agenda appears to be procedural with no substantive content.

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to discuss upcoming heritage events and budget planning. The body will review plans for a cemetery event and a walking tour in Lombardy.

• Draft 2026 Budget items
• Cemetery Meet and Greet scheduled for October 23, 2025
• Lombardy Heritage Walking Tour by Sabina Barrett
• City of Kingston Heritage Property Insurance Rates
• Smiths Falls Heritage Symposium on October 18th

The Municipal Heritage Advisory Committee adopted its agenda as presented (motion moved by Sue Warren, seconded by Howard French, carried). The committee also approved and adopted the minutes of the August 21, 2025 meeting (motion moved by Diane Haskins, seconded by Allison Smith, carried). No other motions were decided; other items were discussed for future work.

• Adopted agenda (MHAC 2025-34) – carried
• Approved August 21, 2025 minutes (MHAC 2025-35) – carried

North Crosby and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and no specific business items. There are no decisions or discussions listed for this meeting.

The committee adopted its agenda and approved the July 2025 minutes. Lisa Simmons‑Meuller was appointed as the new Treasurer of the CEC. Several community events were scheduled, including a Paint Night on November 16 and a Halloween event on October 25.

• Adopted agenda (Carried)
• Approved July 2025 minutes (Carried)
• Appointed Lisa Simmons‑Meuller as Treasurer (Carried)
• Deferred October Stained Glass event to February (Deferred)
• Scheduled Paint Night for November 16, 2025 (Scheduled)
• Scheduled Meet Santa event for November 22, 2025 (Scheduled)
• Booked Turpins Trail for July 19, 2026 (Booked)
• Confirmed storage space cleanup by Rideau Lakes Artists Association (Confirmed)

Portland and Area CEC Meeting

The agenda for the Rideau Lakes Portland and Area CEC meeting on September 17, 2025 contains no listed items. It appears to consist only of placeholder text and procedural headings. No decisions, proposals, or discussions are detailed.

The committee adopted its agenda and approved the minutes from the August 20, 2025 meeting. It approved the Portland CEC’s hosting of the annual Christmas market on December 5‑6 at the Community Hall. Other items, such as hall curtains, a bulletin board, and upcoming 2026 events, were noted for future action.

• Adopted agenda (motion moved by Jeanne Hill, seconded by Lis Hick)
• Approved August 20, 2025 minutes (motion moved by Lis Hick, seconded by Paul Vanluven)
• Approved Portland CEC hosting the annual Christmas market Dec 5‑6 (motion moved by Mary Daniel, seconded by Paul Vanluven)

Elgin and Area CEC Meeting

The Elgin and Area CEC meeting agenda for September 16, 2025 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The agenda appears to be empty or placeholder.

The committee approved the agenda and unanimously approved the July 15 minutes. It authorized spending up to $300 for a new bulletin board and up to $50 for holiday decorations. The committee recommended that the CEC be involved in the initial planning of the Halladay/Church Street review. It also scheduled a tree‑lighting event for Dec. 6 and booked the hall for tree decorating on Nov. 16.

• Approved agenda as presented (Motion 22‑2025)
• Approved July 15 minutes unanimously (Motion 23‑2025)
• Approved up to $300 for new bulletin board (Motion 24‑2025)
• Approved up to $50 for holiday decorations (Motion 25‑2025)
• Recommended CEC involvement in Halladay/Church Street review planning (Motion 26‑2025)
• Booked hall for tree decorating on Nov 16
• Planned tree‑lighting event for Dec 6

Committee of the Whole

The Committee of the Whole met on September 15, 2025 to receive updates from Treasury, Public Works, Environmental Services, Development Services and Municipal Properties. It reviewed the Coons Road Agreement, the Halladay Street sidewalk design, and the R12C road renaming results. New business included three proposed motions: a review of by‑laws and policies, support for Moonbeam’s call to end aerial herbicide spraying, and an extension of Enbridge Gas service to Golf Club Road. The council will vote on these motions before adjourning.

• Coons Road Agreement (Development Services) – DS‑2025‑24
• Halladay Street Sidewalk Design (Municipal Properties) – FAC‑2025‑32
• Proposed motion to extend Enbridge Gas to Golf Club Road – Proposed Motion - Councillor J. Banks
• Proposed motion to support Moonbeam’s call to end aerial herbicide spraying – Proposed Motion - Deputy Mayor Hutchings
• Proposed motion for a review of by‑laws and policies – Proposed Motion - Councillor P. Banks

The Committee of the Whole recommended to Council that a by‑law be passed to close an unopened road allowance, transfer two township parcels to 2435020 Ontario Inc. for $1, and waive the disposal policy for these transactions. It also directed staff to rename private road R12C to Puddicombe Lane, denied the Irwin fee refund, and deferred the Halladay Street sidewalk main motion pending a holistic review. Additional approvals included acoustic equipment purchases for Portland Community Hall and a contract to remove the boathouse at 49 Lock Road.

• Approved by‑law to close unopened road allowance (Part 3 on Plan 28R‑7479) (Carried)
• Authorized transfer of two township parcels to 2435020 Ontario Inc. for $1 (Carried)
• Waived compliance with the Township’s Disposal of Real Property Policy for these transfers (Carried)
• Directed staff to rename private road R12C to Puddicombe Lane (Option #2) (Carried)
• Denied Irwin fee refund and upheld the township fee schedule (Carried)
• Deferred Halladay Street sidewalk main motion; staff to conduct holistic review (5‑4) (Carried)
• Approved purchase of acoustic panels ($3,963.30) and audio equipment ($4,446.00) for Portland Community Hall (Carried)
• Approved contract to remove boathouse at 49 Lock Road for $12,935.00 plus HST (Carried)

Planning Advisory and Committee of Adjustment

The committee will meet to discuss several Section 45 applications for various properties. The agenda includes reviews of reports and comments from the Rideau Valley Conservation Authority (RVCA).

• Section 45 Application A-23-2025: 5128 Salem Rd 2 (Truelove)
• Section 45 Application A-24-2025: 4990 Mahon Rd (McGlade)
• Section 45 Application A-25-2025: 5 O7A (Neal and Conway)
• Section 45 Application A-26-2025: 243 McNamee Lane (Gravel)
• Section 45 Application A-28-2025: 22 B12 (Vinet)

The Planning Advisory and Committee of Adjustment adopted its agenda and approved the August 27, 2025 minutes. It approved Section 45 application A-23-2025 for the Truelove property with a 15‑metre lake setback. It also approved applications A-24-2025 (McGlade), A-25-2025 (Neal & Conway), and A-26-2025 (Gravel) as submitted, each with conditions.

• Adopted agenda (Resolution 111-2025) – Carried
• Approved August 27, 2025 minutes (Resolution 112-2025) – Carried
• Approved Section 45 application A-23-2025 (Truelove) – Carried
• Approved Section 45 application A-24-2025 (McGlade) – Carried
• Approved Section 45 application A-25-2025 (Neal & Conway) – Carried
• Approved Section 45 application A-26-2025 (Gravel) – Carried

South Elmsley and Area CEC Meeting

The agenda for the South Elmsley and Area CEC meeting on 2025-09-09 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The meeting appears to be a placeholder or procedural session.

The committee adopted the agenda as presented. It approved the September 9, 2025 meeting minutes unanimously. No other formal decisions were made; new business items were noted for future planning.

• Adopted agenda as presented (motion moved by Mel Morin, seconded by Wayne Moodie)
• Approved September 9 minutes unanimously (motion moved by Mel Morin, seconded by Margot Finn)

Economic Development Committee

The Economic Development Committee will review the Rideau Lakes Draft Business List for September 2025. It will discuss the First Impressions Community Exchange Program and receive an update on the EDCO Eastern Region Professional Development Event scheduled for October 2, 2025. The committee will also note two council resolutions that were ratified on August 5, 2025 and receive a community‑engagement update for the Eastern Ontario Rail Trail Loop Partnership Project.

• Rideau Lakes Draft Business List for Review (September 2025)
• First Impressions Community Exchange Program (discussion)
• EDCO Eastern Region Professional Development Event update – October 2, 2025
• Council Resolutions: Early History Statement and ROD program (information)
• Eastern Ontario Rail Trail Loop Partnership Project – Community Engagement Plan

The Economic Development Committee adopted its agenda and approved the minutes from the July 7 meeting. It recommended that staff submit an application to the First Impressions Community Exchange (FICE) program for about $1,000, to be funded in the 2026 budget. The committee also referred the Eastern Ontario Rail Trail Loop Community Engagement Plan to the Parks and Recreation Committee for comment.

• Adopted agenda as presented (Carried)
• Approved July 7, 2025 Economic Development Committee minutes (Carried)
• Recommended staff apply to FICE program for approx $1,000, subject to 2026 budget (Carried)
• Recommended referral of EORTL Community Engagement Plan to Parks and Recreation Committee (Carried)

Regular Council Meeting

The Rideau Lakes Council will review tender results for the Townline Bridge replacement and discuss restructuring the council. The meeting includes decisions on several by-laws regarding land leases, loans, and zoning.

• Tender results and agreements for Townline Bridge replacement (By-Laws 2025-109, 2025-115)
• By-Law 2025-111 regarding zoning (ZBA-12-2025) for Covell
• By-Law 2025-113 for a Royal Bank of Canada loan for Portland Hall and Library
• Proposed motion for Council Restructuring by Mayor Hoogenboom
• Road closure RC-3-2023 Kapsa and RWLT Road Encroachment Request (RC-3-2025)

The council approved a tri‑party agreement to replace the Townline Bridge for $249,820.80. It denied the Road Closure RC‑3‑2023 request and approved a road‑encroachment agreement with the Rideau Waterway Land Trust. The council also concurred with a request to meet the Ontario MNR Minister on fish spawning sanctuaries, deferred the third reading of the Campground Licensing By‑law, and agreed to forward a letter supporting Bill C‑23 to the federal minister. Additionally, the council rejected the mayor’s veto of Motion PW Rec 154‑2025 and directed staff to provide a detailed list of municipal initiatives.

• Approved bridge replacement contract $249,820.80 (Resolution 198‑2025)
• Denied Road Closure RC‑3‑2023 application (Resolution 197‑2025)
• Approved Road Encroachment agreement with RWLT (Resolution 199‑2025)
• Concurred with request to meet Ontario MNR Minister on fish spawning sanctuaries (Resolution 200‑2025)
• Deferred third reading of Campground Licensing By‑law (Resolution 201‑2025)
• Agreed to forward letter supporting Bill C‑23 to Minister Guilbeault (Resolution 202‑2025)
• Rejected Mayor’s veto of Motion PW Rec 154‑2025 and reaffirmed the motion (Resolution 203‑2025, defeated 5‑4)
• Directed staff to provide a list of municipal initiatives and priorities (Resolution 204‑2025)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a zoning by‑law amendment application (ZBA‑12‑2025) for the COVELL property at 70 R2, a consent application (B‑131‑24) for the MCELROY property at 68 Dennison Drive, and a road‑closure and encroachment application (RC‑3‑2023) west of Coons Road. The meeting also includes adoption of the agenda, declaration of pecuniary interests, adoption of the August 13, 2025 minutes, and a manager’s report.

• ZBA‑12‑2025 COVELL zoning by‑law amendment for South Elmsley Concession 5 Part Lots;15 and 16
• B‑131‑24 MCELROY consent application for South Crosby Concession 2 Part Lot 9
• RC‑3‑2023 KAPSA road‑closure and encroachment application west of Coons Road
• Adoption of minutes from August 13, 2025
• Manager’s report presented on August 27, 2025

The Committee recommended that the Township Council approve the ZBA-12-2025 zoning amendment, changing the property’s classification from Waterfront Residential (RW) to Waterfront Residential Special Exception (RW‑X) to permit a sleeping cabin up to 67.6 sqm and a 6.5 m rear setback. It also recommended approval of consent application B-131-24 for a new residential lot, subject to conditions on setbacks, road frontage, a development agreement, and a 5 % cash‑in‑lieu parkland fee. Both recommendations were carried.

• Resolution 104-2025: Adopt agenda as submitted – carried
• Resolution 105-2025: Approve minutes of August 13, 2025 meeting – carried
• Resolution 106-2025: Recommend Council approve ZBA-12-2025 zoning amendment (RW to RW‑X) – carried
• Resolution 107-2025: Recommend Council approve consent B-131-24 with listed conditions – carried

Delta and Area CEC Meeting

The posted agenda for the Rideau Lakes Delta and Area CEC meeting on 2025-08-27 contains only empty fields and generic headings. No specific rezoning, contract, ordinance, fee change, or public‑hearing items are described. Consequently, no decisions or discussion topics are detailed in the document.

The committee adopted its agenda for the meeting. The July 2025 minutes were approved after being located in email. The committee voted to contribute one‑third of the $13 per sign cost for 25 Harvest Festival signs, with all members in favour.

• Adopted meeting agenda (motion carried)
• Approved July minutes (motion carried)
• Approved CEC contribution of one‑third of cost for 25 Harvest Festival signs at $13 each (all in favour)
• Postponed appointment of Co‑Chair to next meeting
• Connie assigned to contact Lyndhurst Laser engraving about stone signage

Morton and Area CEC Meeting

The Rideau Lakes, Ontario Morton and Area Community Environmental Committee has scheduled a meeting for August 26, 2025. The agenda is currently procedural and contains no listed decisions or items for discussion.

The committee adopted the amended agenda and approved the May 9, 2025 minutes. It carried a recommendation to investigate and replace the stone bases at the Jones Falls and California signs. The committee voted to donate a portable air‑conditioning unit to the Elgin fire department and accepted the finance report. Village visioning was deferred and a Morton sign will be investigated.

• Adopt amended agenda – carried (Resolution #11-2025)
• Approve May 9, 2025 minutes – carried (Resolution #12-2025)
• Recommendation to investigate and replace stone bases at Jones Falls and California signs – carried (motion moved by Susan Alford, seconded by Ken Davies)
• Donate portable air‑conditioning unit to Elgin fire department – carried (moved by Elaine Horemans, seconded by Linda Godin)
• Accept finance and legacy funds report – carried (Resolution #13-2025)
• Village Visioning – deferred to next meeting
• Investigate need for Morton sign on Highway 15 – assigned to Dustin Bulloch

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will adopt its agenda, review the July 17 minutes, and hear a staff action listing. It will consider two discussion items: a self‑guided heritage tour by watercraft and a Lombardy heritage walking tour. The meeting also includes two council resolutions, one recommending that a heritage statement be included on the 2026 Road Map. Additional items cover a post‑event debrief for Doors Open Rideau Lakes and planning for a Cemetery Meet and Greet.

• Res 180-2025 – recommendation to include MHAC statement on the 2026 Road Map
• Res 181-2025 – approval of MHAC minutes
• Discussion of Self‑Guided Heritage Tours by Watercraft (Sabina Barrett)
• Discussion of Lombardy Heritage Walking Tour (Sabina Barrett)
• Cemetery Meet and Greet – poster draft preparation

The committee adopted its agenda after a motion by Howard French and a second by Sue Warren. It approved the minutes from the July 17 2025 meeting following a motion by Sue Warren and a second by Councillor Paula Banks. The Rideau Lakes Early History statement was approved for inclusion in the 2026 Road Map.

• Adopt agenda (MHAC 2025‑32) – carried
• Approve July 17 2025 minutes (MHAC 2025‑33) – carried
• Approve Early History statement for 2026 Road Map – carried

Portland and Area CEC Meeting

The agenda for the August 20, 2025 meeting of the Portland and Area Community Engagement Committee is procedural and does not list specific items for decision.

• Meeting scheduled for August 20, 2025
• Meeting type: Community Engagement Committee
• Department: Rideau Lakes

The Portland and Area Community Enhancement Committee approved its meeting agenda and the minutes from July 16, 2025. It passed a recommendation (22‑2025) to add its members to the Gallagher Park Steering Committee. It also passed a recommendation (23‑2025) to install two cleats on each side of the under‑used kayak dock at Hanna Park to improve kayak access. The committee will explore rain‑barrel options for Community Hall and will move existing flyer dispensers.

• Adopted meeting agenda (motion passed)
• Approved minutes from July 16, 2025 (motion passed)
• Recommendation 22‑2025: add CEC members to Gallagher Park Steering Committee (motion passed)
• Recommendation 23‑2025: install two cleats on each side of Hanna Park kayak dock (motion passed)
• Flyer dispensers will be moved (decision made)
• Leila Stafford to explore rain‑barrel options for Community Hall (action assigned)
• Lorah Jensen to follow up with Shelley Fournier to set up Gallagher Park Steering Committee meeting (action assigned)
• Seniors picnic reported $2,000 remaining funding (financial update)

Accessibility Advisory Committee

The Accessibility Advisory Committee will receive an update on the 2025 Accessibility Summit (UCLG) and a verbal report that the AODA desk audit has been completed. Members will review locations for accessible parking spaces within the municipality. A verbal report on the Ontario Enhancing Access to Spaces for Everyone (EASE) grant will also be presented. No formal decisions are listed on the agenda.

• 2025 Accessibility Summit/Event (UCLG) update
• Verbal update – AODA desk audit completed
• Review of accessible parking spaces within the municipality
• Verbal report on Ontario Enhancing Access to Spaces for Everyone (EASE) grant

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider two Section 45 applications: A-12-2025 for Gaffney (Concession 1, Part Lot 27 Otter Lake, Civic Address 20 O9) and A-22-2025 for Marson & Allinotte (Concession 2, Part Lot 5, Civic Address 31 Evergreen Lane). No zoning by‑law amendment applications are on the agenda. The meeting will also include the manager’s report and adoption of the July 23, 2025 minutes.

• Section 45 application A-12-2025 – Gaffney (Concession 1, Part Lot 27 Otter Lake, Civic Address 20 O9)
• Section 45 application A-22-2025 – Marson & Allinotte (Concession 2, Part Lot 5, Civic Address 31 Evergreen Lane)
• Adoption of minutes from July 23, 2025
• Manager’s Report (including South Frontenac PL‑BDJ‑2025‑0078 consent notice)
• No zoning by‑law amendment applications

The committee adopted the agenda (Resolution 99‑2025) and approved the July 23 minutes (Resolution 100‑2025). It deferred the Section 45 application A‑12‑2025 for the Gaffney property to allow the applicant to explore size reductions (Resolution 101‑2025). It approved in part the Section 45 application A‑22‑2025 for the Marson & Allinotte property, granting specific setback and lot‑coverage reliefs while denying a deck‑projection relief, subject to conditions (Resolution 102‑2025). The committee also acknowledged the manager’s informational report (Resolution 103‑2025).

• Adopted agenda as submitted (Resolution 99‑2025) – carried
• Approved July 23, 2025 minutes (Resolution 100‑2025) – carried
• Deferred Section 45 application A‑12‑2025 (Gaffney) to allow size alternatives (Resolution 101‑2025) – carried
• Approved in part Section 45 application A‑22‑2025 (Marson & Allinotte) with water‑setback and lot‑coverage reliefs (Resolution 102‑2025) – carried
• Denied deck‑projection relief for A‑22‑2025 (Resolution 102‑2025) – carried
• Acknowledged manager’s report for information purposes (Resolution 103‑2025) – carried

Municipal Services Committee (PW)

The Municipal Services Committee will review potential properties for municipal offices and debenture options for the Portland Hall Library. The meeting includes discussions on council remuneration, the dissolution of the committee, and short-term rental regulations.

• Review of properties of interest for municipal offices, including Memorial Park and Harry Seeley Drive
• MTO and Webber Land Lease Agreement and Crosby Patrol Yard Licence Agreement
• Debenture options for Portland Hall - Library
• Proposed council restructuring and council remuneration updates
• Elgin Seniors Housing Board agreement phasing out period

The Municipal Services Committee adopted several recommendations, including setting aside a procedural by‑law seating rule (5‑4) and authorizing the Mayor and Clerk to sign a land‑lease agreement with the Ministry of Transportation. It deferred the entrance‑lot lighting project to the 2026 budget, approved a $3,072,611 debenture option for Portland Hall/Library, and approved a parking lot and phased footpaths to Cataraqui Trail. The committee also renamed the Recreation and Volunteer Committee, and directed public meetings on potential new municipal office sites.

• Set aside Section 10.3 of the Procedural By‑Law (5‑4) – carried
• Recommend Council receive Roads Progress Report – carried
• Recommend by‑laws authorizing Mayor and Clerk to sign MTO and Webber land‑lease agreement – carried
• Defer entrance parking lot lights project to 2026 budget – carried
• Approve Debenture Option #3 for Portland Hall/Library (5‑year term, 4.18% interest, $3,072,611 total payments) – carried
• Approve Option A to build parking lot and phased footpaths to Cataraqui Trail, add to Asset Management Plan – carried
• Rename Recreation and Volunteer Committee to Parks and Recreation Committee – carried
• Direct CAO to hold public meetings in Elgin and Newboro on new municipal office sites and related assessments – carried

Newboro and Area CEC Meeting

The agenda for the Rideau Lakes Newboro and Area CEC meeting on 2025-08-07 contains no listed items. It appears to be a procedural placeholder without specific discussions, decisions, or proposals.

The committee adopted the meeting agenda and approved the July 8 minutes. A motion to buy audio equipment for $2,120.25 was carried unanimously. The recommendation for a Newboro centre‑core streetscape plan was also carried. The Halloween haunted trail was deferred.

• Agenda adopted (motion moved by Peter Frey, seconded by Olwen Tennis)
• July 8 minutes approved (motion moved by Peter Frey, seconded by Mary White)
• Audio equipment purchase $2,120.25 approved (carried by all present)
• Envisioning plan and streetscaping recommendation carried (moved by Monique Vandewint, seconded by Olwen Tennis, carried by all present)
• Halloween haunted trail deferred

Rideau Lakes Lake Association Committee (RLLAC)

The agenda for the Rideau Lakes Lake Association Committee meeting on August 6, 2025 contains no listed items, descriptions, or attachments. All sections such as Description, Category, Number, Stage, Department, and Attachments are empty. No votes or decisions are recorded in the agenda. The document appears to be a procedural placeholder.

Regular Council Meeting

The Rideau Lakes Council will consider several by-laws for vehicle purchases and service contracts. The meeting includes discussions on road allowance purchases and a zoning by-law amendment. Council will also address a notice of motion to override a mayor's veto regarding the Chantry Office.

• Purchase of 2026 International Tandem Plow Truck from Rush Truck Centre
• Purchase of 2026 Pumper from Commercial Fire Trucks
• Purchase of 2025 Chevrolet Silverado 1500 from Mike Fair Chevrolet Buick GMC Cadillac Ltd
• Zoning by-law amendment (ZBA-9-2025) for 79 Otter Lake Rd, SE
• Purchase and sale agreement for Freeland Road road allowance (Mattice)

The council adopted the amended agenda and approved several by‑laws, including a $50,227 fire‑truck purchase and a $1 land acquisition at 3828 Big Rideau Lake Road. It requested 2024 recreation‑facility registration data from neighboring municipalities and appointed Councillor Dustin Bulloch to four committees while removing Councillor Carr. In a 5‑to‑3 vote, the council overrode the mayor’s veto of By‑Law 2025‑94, deeming it passed and forwarding the matter for provincial review.

• Adopted agenda as amended (Resolution 177‑2025)
• Authorized $50,227 fire‑truck purchase from Mike Fair Chevrolet (Resolution 178‑2025)
• Approved $1 purchase‑sale agreement for land at 3828 Big Rideau Lake Rd (Resolution 179‑2025)
• Passed multiple by‑laws (2025‑95 to 2025‑104) after third reading (Resolution 184‑2025)
• Requested recreation‑agreement registration numbers from Athens, Westport, and Smiths Falls by Sep 30 2025 (Resolution 185‑2025)
• Appointed Councillor Dustin Bulloch to four committees and removed Councillor Carr (Resolution 186‑2025)
• Overrode mayoral veto of By‑Law 2025‑94, deeming it passed; vote 5‑3 (Resolution 187‑2025)
• Recommended MHAC Rec #2025‑30 be referred to Economic Development Committee (Resolution 180‑2025)

Delta and Area CEC Meeting

The agenda for the July 30, 2025 Rideau Lakes Delta and Area CEC meeting contains no listed items or decisions. It appears to be a placeholder with no substantive agenda content.

The committee approved the meeting agenda and the June 25 minutes. It created a new Beverley Seniors sub‑committee and authorized up to $75 for prizes for a harvest‑festival scarecrow contest. Other items were informational only.

• Approved July 30 agenda (motion #16‑2025)
• Approved June 25 minutes (motion #17‑2025)
• Added Beverley Seniors as a sub‑committee (motion #18‑2525)
• Authorized up to $75 for scarecrow contest prizes (motion #12‑2525)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a zoning by‑law amendment application (ZBA‑9‑2025 LOOBY) for 79 Otter Lake Rd in the South Elmsley ward. It will also review two Section 45 applications: A‑18‑2025 GREENBERG & FEINGOLD for 3253 MacDonald Road (Norwood) and A‑21‑2025 MERRITT for 28 B6A (Bass Lake), both in the South Elmsley ward. A business‑arising item, A‑20‑2025 CARRETERO, concerning 23 Barbs Lane in the Bastard & South Burgess ward, will be discussed.

• ZBA‑9‑2025 LOOBY (SHELDRICK) – zoning amendment for 79 Otter Lake Rd, South Elmsley ward
• A‑18‑2025 GREENBERG & FEINGOLD – Section 45 application for 3253 MacDonald Road, Norwood, South Elmsley ward
• A‑21‑2025 MERRITT – Section 45 application for 28 B6A (Bass Lake), South Elmsley ward
• A‑20‑2025 CARRETERO – business‑arising item for 23 Barbs Lane, Bastard & South Burgess ward

The Committee adopted its agenda and approved the July 9 minutes. It recommended that council approve ZBA-9-2025, changing part of the Looby property from Rural (RU) to Waterfront Residential (RW). The Committee also approved three Section 45 applications for accessory structures with conditions attached.

• Adopted agenda as submitted (carried)
• Approved July 9, 2025 meeting minutes (carried)
• Recommended council approve ZBA-9-2025 rezoning to Waterfront Residential (carried)
• Approved Section 45 application A-18-2025 for Greenberg & Feingold addition (carried)
• Approved Section 45 application A-21-2025 for Merritt garage (carried)
• Approved Section 45 application A-20-2025 for Carretero rear addition (carried)

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will meet to review minutes and receive informational updates on the Doors Open Rideau Lakes event and the township's early history.

• Review of June 19, 2025 MHAC minutes
• Update on Doors Open Rideau Lakes
• Update on Early History Statement
• Correspondence from Councillor Deborah Anne Hutchings

The Municipal Heritage Advisory Committee adopted its amended agenda. It formally recommended that Council include an early‑history statement in the 2026 Rideau Lakes road map. The committee also approved and adopted the minutes from the June 19, 2025 meeting.

• Adopted agenda as amended (carried)
• Recommended to Council inclusion of early history statement in 2026 road map (carried)
• Approved and adopted minutes of the June 19, 2025 meeting (carried)

Portland and Area CEC Meeting

The Rideau Lakes Portland and Area CEC meeting scheduled for July 16, 2025 has no agenda items listed in the provided document. No decisions, proposals, or discussions are detailed. The agenda appears to contain only procedural placeholders.

The Portland and Area Community Enhancement Committee adopted the meeting agenda and approved the minutes from the June 18, 2025 meeting. No other motions were recorded as approved; several recommendations were moved and seconded but their outcomes were not noted. The minutes also reported a $197.74 microwave purchase and a $100 petty‑cash allocation for coffee supplies.

• Adopted agenda (motion moved by Joan Horsfall, seconded by Jeanne Hill)
• Approved June 18, 2025 minutes (motion moved by Lis Hick, seconded by Joan Horsfall)

Elgin and Area CEC Meeting

The posted agenda for the Rideau Lakes, Ontario Elgin and Area CEC meeting on July 15, 2025 contains no listed items; it only shows template headings and placeholders. No decisions, discussions, or proposals are detailed in the document.

The committee unanimously adopted the agenda and approved the June 17, 2025 minutes. It voted to create the Elgin Friendship Club as a sub‑committee. The committee also decided to provide refreshments for the Doors Open event on August 16‑17. The finance review showed a balance of $18,858.67.

• Adopted agenda as presented (unanimous)
• Approved June 17, 2025 minutes (unanimous)
• Approved creation of Elgin Friendship Club sub‑committee
• Decided to provide refreshments for Doors Open on Aug 16‑17

Municipal Services Committee (PW)

The Municipal Services Committee is meeting to review departmental updates and consider several equipment replacements and policy changes. Discussions include road safety, building agreements, and human resources policy amendments.

• Budget preapproval for a tandem plow truck
• Unit 84 pumper replacement for fire services
• Safety improvements on Summers, Hartsgravel, and Smith Road
• Updated building agreement with the Village of Westport
• HR policy updates including a new Artificial Intelligence policy

The Municipal Services Committee adopted the amended agenda and moved a procedural by‑law to discuss a notice of motion. Council directed staff to update the Road Naming Policy, but the motion was defeated 3‑6. The committee pre‑approved a $454,032.89 tandem plow truck and authorized a $792,311 fire pumper purchase, and approved outsourcing water testing to Whitteker Environmental Services. Several reports were received for information, including a building agreement with Westport and erosion options for Portland Beach and Hanna Park.

• Adopted agenda as amended (Carried)
• Set aside procedural by‑law to move agenda item 17.1 (Carried)
• Defeated motion to update Road Naming Policy (3‑6)
• Pre‑approved purchase of tandem plow truck for $454,032.89 (Carried)
• Authorized purchase of fire pumper for $792,311 with budget deviation (Carried)
• Approved by‑law to outsource water testing to Whitteker Environmental Services (Carried)
• Authorized by‑law for Mayor and Clerk to sign building agreement with Village of Westport (Carried)
• Received erosion options report for Portland Beach and Hanna Park for information (Carried)

South Elmsley and Area CEC Meeting

The South Elmsley and Area CEC meeting agenda for July 10, 2025 contains no specific items. No rezoning, contracts, ordinances, fee changes, or public hearings are detailed. The meeting appears to be procedural with no decisions recorded in the agenda.

The committee approved the amended agenda after a motion by Mel Morin and a second by Beatrice Rickenbacher, with all members in favour. The June 12, 2025 minutes were approved after a motion by Ken Maxwell and a second by Margot Finn, also unanimously. The meeting was formally adjourned with all members voting in favour.

• Agenda amendment approved (all in favour)
• June 12, 2025 minutes approved (all in favour)
• Meeting adjourned (all in favour)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider three Section 45 applications: A-10-2025 for the Mills parcel at 4523 R45, A-19-2025 for the Constantine and Lumbers parcel at 14 R11, and A-20-2025 for the Carretero parcel at 23 Barbs Lane. No zoning by‑law amendment applications are on the agenda. The committee will also adopt the June 25, 2025 minutes and address a business‑arising item (A-14-2024 Courville).

• Section 45 Application A-10-2025 (Mills) – 4523 R45, Ward of Bastard & South Burgess
• Section 45 Application A-19-2025 (Constantine and Lumbers) – 14 R11, Ward of South Elmsley
• Section 45 Application A-20-2025 (Carretero) – 23 Barbs Lane, Ward of Bastard & South Burgess
• Zoning By‑Law Amendment Applications – none
• Business arising: Application A-14-2024 (Courville) – Indian Lake Rd, Ward of South Crosby

The Planning Advisory and Committee of Adjustment adopted its agenda and approved the minutes from the June 25 meeting. It approved Section 45 application A‑10‑2025 submitted by Gilda Mills, allowing demolition of an existing house and construction of a new one‑storey dwelling with specified setbacks. It also approved Section 45 application A‑19‑2025 submitted by Joanne Constantine and John Lumbers for a partial second‑storey addition. The committee deferred application A‑20‑2025 submitted by Katrina and Christian Corretero pending re‑notice to address unapproved decks.

• Adopted agenda (Resolution 86‑2025) – carried
• Approved minutes of June 25 meeting (Resolution 87‑2025) – carried
• Approved Section 45 application A‑10‑2025 (Resolution 88‑2025) – carried
• Approved Section 45 application A‑19‑2025 (Resolution 89‑2025) – carried
• Deferred Section 45 application A‑20‑2025 (Resolution 90‑2025) – carried

Newboro and Area CEC Meeting

The agenda for the Rideau Lakes Newboro and Area CEC meeting on July 8 2025 contains no listed items. It only includes generic placeholders and no decisions or discussions are recorded.

The committee voted to install bike racks at the park/playground, the community hall and the library, and submitted the recommendation to Councillor Hutchings on July 9 2025. Other approvals included a hose pipe stand for the park, the purchase of a home plate and bases for the ball diamond (up to $526), and the adoption of the meeting minutes from May 20 2025. The township approved funding for the ball‑diamond equipment and previously approved street‑banner recommendations pending HydroOne discussions. No further business was taken and the next meeting is set for August 7 2025.

• Approved hose pipe stand at the park (unanimous)
• Approved purchase of home plate and bases for ball diamond (up to $526) (unanimous)
• Approved bike racks installation at park, hall and library (unanimous)
• Adopted minutes from May 20, 2025 (unanimous)
• Submitted hose pipe recommendation to Councillor Hutchings (July 9, 2025)
• Submitted bike rack recommendation to Councillor Hutchings (July 9, 2025)
• Noted township approval of street‑banner recommendation (pending HydroOne)
• Noted township funding approval for ball‑diamond equipment (up to $526)

Regular Council Meeting

The Council will hold a swearing-in ceremony for Ward 3 Councillor Dustin Bulloch and discuss several zoning by-laws. The meeting includes proposals regarding the Chantry office project and a financial analysis of capital project affordability.

• By-Law 2025-86: Contract with Jamrock Construction for sidewalk replacement at Delta and Portland
• By-Law 2025-87: Amendment to add planning fees to User Fees and Charges
• Zoning by-laws for 174064 Canada Inc, Whyte (Perth Rd. N), Looby (79 Otter Lake Rd), and Androvich (1447 County Rd 8)
• By-Law 2025-85: Renaming 1401 North Shore Road to Blundons Lane
• Proposed motion for timeline, drawings, and cost breakdown for the Chantry Office Project

The council adopted the amended agenda and approved several prior meeting minutes. A request for a written financial analysis of a capital project was defeated. Nine by‑laws covering road renaming, contracts and fees were passed, and staff were tasked with preparing a timeline, cost breakdown and drawings for the Chantry Office project. The council also issued an apology for Indigenous naming in its calendar and committed to a review of future publications.

• Resolution 155-2025: Adopt agenda (carried)
• Resolution 156-2025: Request written financial analysis on capital project (defeated)
• Resolution 157-2025: Approve minutes of June 2, 2025 council meeting (carried)
• Resolution 158-2025: Approve minutes and recommendations of multiple committee meetings (carried)
• Resolution 159-2025: Approve minutes and recommendations of Municipal Services Committee GG meeting (6‑3, carried)
• Resolutions 160‑2025 & 161‑2025: Pass nine by‑laws including road renaming and contracts (carried)
• Resolution 165-2025: Direct staff to prepare detailed timeline, cost breakdown and drawings for Chantry Office project (carried)
• Resolution 166-2025: Issue apology for Indigenous naming and commit to review future publications (carried)

Economic Development Committee

The Economic Development Committee will receive an update on the Early History publication. It will review the Eastern Ontario Rail Trail Loop tourism assessment report prepared for the township. The committee will consider nominations for the Bill Thake Memorial Award for Economic Development Leadership. A roundtable discussion is also scheduled.

• Publications – update on Early History Statement (Marie White, for information)
• EDCO Eastern Region Professional Development Event – October 2, 2025
• Eastern Ontario Rail Trail Loop – tourism assessment report (final July 2025)
• Committee roundtable (new business)
• Bill Thake Memorial Award nominations – discussion in closed session

The Economic Development Committee adopted its agenda as presented. It approved the June 2, 2025 meeting minutes. The committee moved into a closed meeting to discuss personal matters about an identifiable individual. The closed meeting was held, but no further report was required.

• Adopted agenda as presented (moved by Ken Davies, seconded by Ron Pollard)
• Approved June 2, 2025 Economic Development Committee minutes (moved by Councillor Hutchings, seconded by Dudley Hill)
• Moved into closed meeting to discuss personal matters (moved by Councillor Sue Dunfield, seconded by Dudley Hill)
• Acknowledged closed meeting held; no report on Bill Thake Award (moved by Councillor Ron Pollard, seconded by Councillor Hutchings)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider four zoning by-law amendment applications (ZBA-6-2025, ZBA-8-2025, ZBA-10-2025, ZBA-11-2025) for properties on Big Island, Perth Rd N, Otter Lake Rd, and County Rd 8. It will also review a Section 45 application (A-3-2025 Hills & Bristow) for 1401 North Shore Rd 8. Additional agenda items include a discussion of Site Plan Control by-law amendments and routine procedural matters.

• ZBA-6-2025 Canada Inc – zoning amendment for 6280 & 6290 Big Island Big Rideau
• ZBA-8-2025 Whyte – zoning amendment for Concession 3 Part Lot 19 Perth Rd N
• ZBA-10-2025 Looby – zoning amendment for 79 Otter Lake Rd
• ZBA-11-2025 Androvich – zoning amendment for 1447 County Rd 8
• A-3-2025 Hills & Bristow – Section 45 application for 1401 North Shore Rd 8

The Planning Advisory and Committee of Adjustment adopted its agenda and approved the minutes from the June 12, 2025 meeting. It recommended that Council approve four zoning by‑law amendment applications (ZBA‑6‑2025, ZBA‑8‑2025, ZBA‑10‑2025, ZBA‑11‑2025) covering waterfront and rural special‑exception changes. The committee also approved Section 45 application A‑3‑2025 for a new dwelling with conditions. All recommendations were carried.

• Adopted agenda as submitted – carried
• Approved minutes of June 12, 2025 meeting – carried
• Recommended approval of ZBA‑6‑2025 (Waterfront Residential → Waterfront Residential Special Exception, 40 m setback) – carried
• Recommended approval of ZBA‑8‑2025 (Rural → Rural Special Exception X and Y, frontage and setback adjustments) – carried
• Recommended approval of ZBA‑10‑2025 (Rural → Waterfront Residential) – carried
• Recommended approval of ZBA‑11‑2025 (Rural → Rural Special Exception X for reduced lot size) – carried
• Approved Section 45 application A‑3‑2025 (demolition of existing dwelling and construction of new 124 sqm dwelling with deck) – carried

Delta and Area CEC Meeting

The agenda for the Rideau Lakes Delta and Area CEC meeting on June 25, 2025 contains no listed items. It appears to be a placeholder or procedural meeting without specific decisions or discussions recorded in the agenda.

The Delta and Area Community Enhancement Committee adopted its agenda and approved the May 12, 2025 meeting minutes. It formally recommended that the Parks and Recreation Committee review Delta’s facilities and work toward creating a usable four‑season community hall. The remaining items were informational updates on fundraisers, events, and upcoming projects.

• Adopted agenda (motion 14-2025, carried)
• Approved May 12, 2025 minutes (motion 15-2025, carried)
• Recommended council have Parks and Recreation Committee study facilities and develop a four‑season community hall (moved by Doug Wilson, seconded by Chuck Chant)

Municipal Services Committee (GG)

The Municipal Services Committee will review requests for road renaming on R12A and the replacement of Fire Services Truck #2. The body will also discuss planning fee updates and a memorandum of understanding with the Westport Lions Club.

• Renaming of R12A road and Redwing Lane
• Replacement of Fire Services Truck #2
• Update to Planning Fees (2025 User Fees-Schedule C)
• Westport Lions Club MOU regarding Lions Beach
• Proposed accessible parking space in Elgin

The Municipal Services Committee adopted the agenda and approved a $60,000 replacement for Fire Services Truck 2, including sale of the old truck and a budget deviation. It also directed staff to require payment of 50% of the application fee for a proposed encroachment, approved an amendment to Schedule C of the User Fee By‑Law, and kept the Development Reserve balance unchanged. Additional approvals included a recommendation for an accessible parking space at Elgin Pharmacy, a by‑law to sign the Westport Lions Club MOU, and a directive to prepare a report on traffic‑safety improvements for Summers Road.

• Adopted agenda as amended (Recommendation 74‑2025)
• Authorized purchase of Fire Services Truck 2 up to $60,000 and sale of old truck (Recommendation 84‑2025)
• Directed staff to require payment of 50% of the application fee plus legal costs for encroachment B‑26‑25 (Recommendation 81‑2025)
• Recommended amendment to Schedule C of User Fee By‑Law 2015‑1 (Recommendation 79‑2025)
• Recommended adoption of financial report for Section 7(4) with expenditures $668,554 and revenues $654,755; Development Reserve balance unchanged (Recommendation 78‑2025)
• Recommended staff request an accessible parking space in front of Elgin Pharmacy (Recommendation 86‑2025)
• Recommended by‑law to authorize Mayor and Clerk to sign Westport Lions Club MOU (Recommendation 87‑2025)
• Directed staff to prepare a report on a four‑way stop at Summers Road and investigate Smith Road improvements (Recommendation 90‑2025)

North Crosby and Area CEC Meeting

The posted agenda for the Rideau Lakes North Crosby and Area CEC meeting on June 19, 2025 lists no specific agenda items. It consists only of generic headings and placeholders without any rezoning proposals, contracts, ordinances, fee changes, or public hearing notices. Consequently, there are no decisions or discussions documented for this meeting.

The committee voted to accept Diana Kemp as the new Chair after Barb Lavoie stepped down. The agenda for the meeting was adopted, and the minutes from the April 17, 2025 meeting were approved. All motions were carried without recorded vote counts.

• Barb Lavoie stepped down as Chair after 12 years (motion carried)
• Diana Kemp nominated and accepted as new Chair (motion carried)
• Agenda adopted as presented (motion carried)
• April 17, 2025 minutes approved with no changes (motion carried)

Municipal Heritage Advisory Committee

The committee will receive informational updates on the Powhattan Lodge renovation, the Doors Open Meet and Greet, and the 2025 Heritage Spaces and Picnic Places guide. It will also hear a verbal update from the Cemetery Research Working Group and discuss a letter from the Newboro and Area Heritage Society about canal‑front development. Additional items include the Ontario Heritage Toolkit, a call for GLAM projects, and a request for content for the Leeds Grenville 175‑year celebration.

• Powhattan Lodge Renovation – informational update
• Doors Open Meet and Greet – update with draft agenda and poster materials
• Heritage Spaces and Picnic Places – 2025 Experience Guide distribution
• Cemetery Research Working Group – verbal update
• Letter from Newboro and Area Heritage Society – discussion of canal‑front vision

The Municipal Heritage Advisory Committee adopted the agenda with the corrected start time of 9:30 a.m. The committee also approved the minutes from the May 15, 2025 meeting. Both motions were carried without recorded vote counts.

• Adopt agenda as amended (carried)
• Approve May 15, 2025 meeting minutes (carried)

Portland and Area CEC Meeting

The agenda for the Rideau Lakes, Ontario Portland and Area CEC meeting on 2025-06-18 contains no specific items, only generic placeholders and procedural sections. No rezoning proposals, contracts, ordinances, fee changes, or public hearings are detailed.

The committee adopted several recommendations, including asking township staff to paint and install a library bench, requesting new display case shelves and lockable doors, and seeking council approval for permanent door stops. It approved a $300 purchase for a new kitchen microwave and decided to replace the storage room lock with an interior‑unlocking version. The committee also recommended that the municipality apply to Parks Canada for a load of sand for Portland beach, with one member abstaining on the motion. Additional actions included authorizing a second‑row coat rack, installing garbage cans in 2026, and declining to paint heating ducts.

• Recommended asking staff to paint and install library bench (no vote recorded)
• Recommended installing removable glass shelves and lockable doors on display cases (no vote recorded)
• Recommended installing permanent door stops on interior hall doors (no vote recorded)
• Approved spending up to $300 for a new kitchen microwave (no vote recorded)
• Decided to replace storage room door lock with an interior‑unlocking lock (no vote recorded)
• Recommended municipality apply to Parks Canada for sand for Portland beach (one abstained)
• Approved adding a second‑row coat rack in the coat room (no vote recorded)
• Approved placing garbage cans in the village from April to September 2026 (no vote recorded)

Rideau Lakes Lake Association Committee (RLLAC)

The agenda for the Rideau Lakes Lake Association Committee meeting on June 18, 2025 contains no detailed items or decisions. It appears to be a placeholder with only headings and no listed topics, contracts, or proposals. Consequently, no specific actions or discussions can be identified from this document.

The Rideau Lakes Lake Association Committee adopted the agenda as amended, adding items on the Conservation Authority Act changes, Bill C23, and Bass Spawning Sanctuaries. The committee approved the March 18, 2025 minutes. It formally acknowledged suggested guest speakers for the August 6 meeting and the informational updates presented by the conservation authority and development services manager.

• Adopted agenda with added items on Conservation Authority Act changes, Bill C23, and Bass Spawning Sanctuaries (Carried)
• Approved minutes of the March 18, 2025 meeting (Carried)
• Acknowledged suggested guest speakers for the August 6 meeting (Carried)
• Acknowledged presentation by Holly Evans on Conservation Authority Act changes (Carried)
• Acknowledged general updates from Tom Fehr, Manager of Development Services (Carried)

Elgin and Area CEC Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed for this meeting.

The committee unanimously approved the meeting agenda and the May 20 minutes. It approved buying an infant swing for Sand Lake Park and installing it promptly. The washrooms at Sand Lake Park were approved for 7‑day public use. The committee also approved investigating the purchase of two permanent basketball nets for the Elgin rink.

• Approved agenda with changes (Resolution 15-2025, unanimous)
• Approved May 20, 2025 minutes (Resolution 16-2025, unanimous)
• Approved purchase and installation of infant swing for Sand Lake Park (Resolution #17-2025)
• Approved 7‑day public washroom access at Sand Lake Park (Resolution #18-2025)
• Approved investigation into purchasing two permanent basketball nets for Elgin rink (Resolution #19-2025)

South Elmsley and Area CEC Meeting

The Rideau Lakes South Elmsley and Area CEC meeting agenda for June 12, 2025 contains no specific agenda items. It appears to be a procedural placeholder without listed rezoning, contracts, ordinances, or fee changes.

The committee approved creating a Facebook page for the South Elmsley CEC. It also finalized details for the Canada Day Breakfast, including menu, time, goodwill donation charge, and signage. New senior fitness classes were scheduled to start on July 3, and receipt guidelines were adopted. An interim meeting was set for June 26 to finalize event preparations.

• Approved creation of a Facebook Page for South Elmsley CEC (all in favour)
• Approved agenda amendment to add Facebook Page item (all in favour)
• Decided Canada Day Breakfast menu, time 8:00‑11:00 am, goodwill donation, signage and decorations
• Scheduled interim meeting to finalize Canada Day preparations for June 26, 2025 at 10:00 am
• Approved new senior fitness classes beginning July 3, 2025 (no charge to participants)
• Adopted guidelines requiring separate receipts for CEC purchases
• Adjourned meeting (all in favour)
• Set next regular meeting for July 10, 2025 at 10:00 am

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider four Section 45 applications (A‑11‑2025, A‑15‑2025, A‑16‑2025, A‑17‑2025). Each application includes a report and comments from various agencies. The committee will discuss the proposed developments on the listed parcels and decide whether to approve the applications.

• A‑11‑2025 – Concession 8 Part Lot 21, 701 Indian Lake Rd, Ward of South Crosby
• A‑15‑2025 – Island Bacchus 305 Plan 222, Lot 10, 20 R1, Ward of South Elmsley
• A‑16‑2025 – Concession 5 Part Lot 26, 527 Yvon Lane, Ward of North Crosby‑Newboro
• A‑17‑2025 – Burgess Concession 4 Part Lot 2, 130 McLaren Lane, Ward of Bastard & South Burgess

The Planning Advisory and Committee of Adjustment adopted its agenda and approved the minutes from the May 28 meeting. It then approved four Section 45 applications – A-11-2025, A-15-2025, A-16-2025 and A-17-2025 – each with conditions and subject to site‑plan agreements. No public comments or objections were recorded for any of the applications.

• Adopted agenda (Resolution 70‑2025) – Carried
• Approved May 28 minutes (Resolution 71‑2025) – Carried
• Approved Section 45 application A‑11‑2025 (MacIntyre & Beaman) – Carried
• Approved Section 45 application A‑15‑2025 (Loudon) – Carried
• Approved Section 45 application A‑16‑2025 (Rourke) – Carried
• Approved Section 45 application A‑17‑2025 (Fleming) – Carried

Municipal Services Committee (PW)

The Municipal Services Committee will receive updates from Development Services, Roads and Drainage, Environmental Services, and Facilities and Parks. It will consider the proposed road renaming of 1401 North Shore Road. The committee will approve the award of the RFP for sidewalk replacement and accessibility corners on municipal properties. Members will also hear three notice‑of‑motion items concerning the swim program at Lower Beverley Lake Park, a request to meet at the AMO conference on strong mayor powers, and a motion on municipal ethics and transparency.

• Road Renaming of 1401 North Shore Road (Development Services)
• Award of RFP Sidewalk Replacement & Accessibility Corners (Facilities and Parks)
• Notice of Motion – Review and Reconsideration of Swim Program Structure at Lower Beverley Lake Park
• Notice of Motion – Request for meeting at AMO Conference re Strong Mayor Powers
• Notice of Motion – Supporting Municipal Ethics Through Access and Education

The Municipal Services Committee adopted its amended agenda and approved several routine items, including renaming 1401 North Shore Road to Blundons Lane and awarding a $58,800 sidewalk replacement contract to Jamrock Construction. It also approved a $10,000 consulting engineer design for Halladay Street sidewalks, a $9,070 estimate for Morton Hall air‑conditioning upgrades with a $1,000 budget deviation, and in‑principle approval for banner installation on Newboro hydro poles. Additional approvals included a $147.77 budget deviation for the Portland Community Hall mailout, termination of the Portland Library lease, and acceptance of various community‑enhancement committee minutes. In new business, councillors directed staff to prepare an updated cost report and issue an RFP for the Chantry office repairs, a motion that passed 5‑3.

• Renamed 1401 North Shore Road to Blundons Lane (Carried)
• Awarded sidewalk replacement contract $58,800.00 (+ $1,034.88 HST) to Jamrock Construction (Carried)
• Authorized consulting engineer design for Halladay St. sidewalk up to $10,000 (Carried)
• Approved Morton Hall AC estimate $9,070 and $1,000 budget deviation (Carried)
• Approved in principle banner installation on Newboro hydro poles (Carried)
• Approved $147.77 budget deviation for Portland Community Hall mailout (Carried)
• Approved termination of Portland Library lease (Carried)
• Directed staff to prepare Chantry office repair report and issue RFP (5‑3)

Elgin Seniors Housing Board

The Board is meeting to review financial updates and facility maintenance, including water treatment estimates and walkway repairs. Members will also address tenant concerns regarding electrical issues and water runoff.

• Capital repair funding options and end of agreement discussion
• Water treatment estimates from Whitteker and Thompsons
• Rec 09-2025 regarding water runoff, freezing sidewalks, and electrical issues
• Rec 10-2025 regarding walkways
• Review of fire compliance reports and smoke alarm maintenance

Economic Development Committee

The committee will review a draft business list and the 'Heritage Spaces and Picnic Places' guide. Members will discuss village renewal projects and a letter from the Newboro and Area Heritage Society regarding canalfront potential.

• Discussion of Village Renewal Projects
• Review of Rideau Lakes Draft Business List (June 2025)
• Review of 'Heritage Spaces and Picnic Places' Experience Guide
• Discussion of Newboro and Area Heritage Society letter regarding Newboro's canalfront

The Economic Development Committee adopted its agenda and approved the May 5, 2025 meeting minutes. It recommended to Council that the First Impressions Community Exchange Program (Option 4) be included in the 2026 budget process. It also recommended in principle that the township support the Newboro and Area Heritage Society’s canalfront heritage proposal.

• Adopted agenda as presented – Carried
• Approved May 5, 2025 Economic Development Committee minutes – Carried
• Recommended moving forward with Option 4 (First Impressions Community Exchange Program) for the 2026 budget – Carried
• Recommended in‑principle support for Newboro canalfront heritage proposal and forwarding correspondence to heritage advisory committees – Carried

Regular Council Meeting

The Rideau Lakes Council will consider adopting a series of by‑laws, including a project close‑out policy, a user‑fee amendment for the community room, and a road‑renaming by‑law for Salem and North Shore. A service delivery assessment (LBLPB Res #23‑2025) will be discussed. Delegations include a road‑renaming request for R12C. Three notice‑of‑motion items from Councillor P. Banks request reports on Chantry Office repairs, a capital‑project affordability analysis, and enforcement of procedural by‑law conduct.

• By‑Law 2025‑70 – Adopt Project Close‑Out Policy
• By‑Law 2025‑71 – Amend User Fees to add Community Room fee
• By‑Law 2025‑76 – Road Renaming for Salem and North Shore roads
• LBLPB Resolution #23‑2025 – Service Delivery Assessment
• Notice of Motion – Request for detailed report on repairs to Chantry Office

The council set aside the Procedural By‑Law to add motions on Elgin Development and a closed‑session personal matter, then adopted the amended agenda. Several by‑laws were passed, including amendments to community‑enhancement committees and the recreation and volunteer committee. Two new‑business resolutions were carried, directing staff to prepare detailed reports on the Elgin office relocation cost comparison and on identified flaws in the Chantry office project.

• Procedural By‑Law set aside to add Elgin Development motion (5‑2)
• Procedural By‑Law set aside to add closed‑session personal matter (5‑2)
• Agenda approved and adopted as amended (carried)
• By‑Law 2025‑81 (Amend Terms of Reference for Community Enhancement Committees) passed after third reading (6‑1)
• By‑Law 2025‑82 (Establish Recreation and Volunteer Committee) passed after third reading (5‑2)
• Multiple by‑laws (2025‑70, 2025‑71, 2025‑72, 2025‑73, 2025‑75, 2025‑76, 2025‑78, 2025‑79, 2025‑80, 2025‑83) taken as read and finally passed (carried)
• Resolution 151‑2025: Staff to report on Elgin office relocation cost comparison (5‑2)
• Resolution 152‑2025: Staff to report on flaws and deficiencies in Chantry office project (5‑2)

Special Council Meeting

The Rideau Lakes Council is holding a special meeting to discuss a motion regarding the veto of Mayoral Decision MD-2025-01-a. The body will also address a by-law to govern the proceedings of this specific meeting.

• Motion to consider veto of Mayoral Decision MD-2025-01-a
• By-Law #2025-77 to govern proceedings of the Special Council meeting

The council adopted the meeting agenda. A motion to override the mayor’s veto of By‑Law 2025‑69 was defeated 5‑3. A resolution to set aside a procedural by‑law to obtain a legal opinion on Strong Mayor Powers was carried 5‑3, though it did not reach the required two‑thirds majority. A resolution requesting a legal opinion on the mayor’s use of Strong Mayor Powers and directing letters to provincial officials was carried 4‑3. By‑Law 2025‑77 governing the special council proceedings was taken as read.

• Adopted agenda (Resolution 132‑2025) – carried
• Motion to override mayor’s veto on By‑Law 2025‑69 defeated (5‑3) (Resolution 133‑2025)
• Resolution to set aside procedural by‑law for legal opinion carried (5‑3) (Resolution 134‑2025)
• Resolution requesting legal opinion on Strong Mayor Powers carried (4‑3) (Resolution 135‑2025)
• By‑Law 2025‑77 taken as read – carried (Resolution 136‑2025)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a zoning by‑law amendment application for the Macmillan property at 3357 Highway 15. It will also hear two Section 45 applications: one for the MCBRIDE property at 14 B6A and another for the Martin property at 815 Davis Lock Rd. Additionally, the committee will review a business‑arising item concerning the Mayne property at 25 Lilly Lane.

• Zoning By‑Law Amendment Application – ZBA‑7‑2025 Macmillan, 3357 Highway 15
• Section 45 Application – A‑13‑2025 MCBRIDE, 14 B6A
• Section 45 Application – A‑14‑2025 Martin, 815 Davis Lock Rd
• Business Arising – A‑25‑2024 Mayne, 25 Lilly Lane

The Planning Advisory & Committee of Adjustment recommended approval of Zoning By‑Law Amendment application ZBA‑7‑2025, changing part of a property from Rural to General Commercial Special Exception. Section 45 application A‑13‑2025 by John & Caulette McBride was approved with conditions. Section 45 application A‑14‑2025 by David & Ruth Martin was also approved with conditions.

• Recommended approval of ZBA‑7‑2025 zoning amendment (Resolution 65‑2025, carried)
• Approved Section 45 application A‑13‑2025 for the McBride property (Resolution 66‑2025, carried)
• Approved Section 45 application A‑14‑2025 for the Martin property (Resolution 67‑2025, carried)

Municipal Services Committee (GG)

The Municipal Services Committee will hear a finance presentation from the Rideau Lakes Public Library and a treasury year‑to‑date summary for April 2025. It will receive an update on fire services and consider proposed amendments to the Keeping of Animals By‑Law. The committee will also discuss swim program fee structures, updates to the Community Enhancement Committee terms of reference, and a cash‑in‑lieu of parkland funds policy.

• Keeping of Animals By‑Law Amendments (proposed changes)
• Swim Program Fees (review of fee schedule)
• Cash‑in‑Lieu of Parkland Funds Policy (policy discussion)
• Rideau Lakes Public Library – Finance Presentation
• Treasury YTD Summary – April 2025

The Municipal Services Committee approved a reimbursement of $2,062.25 for Councillor Carr's legal fees, passing the motion 5‑1. It also adopted several by‑law amendments, including changes to animal‑keeping rules and swim program fees, and directed staff to draft new by‑laws for community enhancement and recreation committees.

• Approved $2,062.25 legal fee reimbursement to Councillor Carr (5-1)
• Amended Keeping of Animals By‑Law 2012‑3 (Carried)
• Changed swim program fees to $75+HST per two weeks (Carried)
• Directed staff to draft By‑Law to amend Community Enhancement Committee Terms of Reference (Carried)
• Directed staff to draft By‑Law to establish a Recreation and Volunteer Committee and add $200 stipend for council members (Carried)
• Approved Cash‑in‑Lieu of Parkland Funds Policy by‑law (Carried)
• Amended Procedural By‑Law to require audio recording only for closed meetings (Carried)
• Moved to closed session to discuss litigation, personal, and employment matters (Carried)

Special Council Meeting

The council will review a draft open letter to MPP Steve Clark about Strong Mayor legislation and consider a motion to legally challenge the province's Strong Mayor powers. A closed session will be held for training on Strong Mayor Powers under Section 239(3.1)(1). The council will also adopt By‑Law 2025‑74 governing council proceedings.

• Draft Letter to MPP Steve Clark – Strong Mayor Power Legislation (Item 5.1)
• Proposed Motion – Strong Mayor Powers Legal Challenge to Province (Item 5.2)
• Closed Meeting – Strong Mayor Powers Training, Section 239(3.1)(1) (Item 8.1)
• By‑Law #2025‑74: Govern Proceedings of Council (Item 10)

The council adopted the meeting agenda (Resolution 127‑2025) and approved a by‑law governing council proceedings (Resolution 131‑2025). It passed Resolution 129‑2025, formally opposing the province’s Strong Mayor Powers, committing financial support to a collective advocacy effort, and directing the resolution to be sent to all 444 Ontario municipalities. The council also closed meetings to discuss and train on Strong Mayor Powers (Resolutions 128‑2025 and 130‑2025).

• Adopted agenda (Resolution 127‑2025) – carried
• Closed meeting to discuss Strong Mayor Powers (Resolution 128‑2025) – carried
• Opposed Strong Mayor Powers and committed financial support (Resolution 129‑2025) – carried
• Closed meeting for training on Strong Mayor Powers (Resolution 130‑2025) – carried
• Approved By‑Law 2025‑74 governing council proceedings (Resolution 131‑2025) – carried

Elgin and Area CEC Meeting

The agenda for the Elgin and Area Community Environmental Committee meeting on May 20, 2025, is available online. The document lists meeting details and status but does not contain specific agenda items or decisions.

• Meeting date: 2025-05-20
• Meeting type: Elgin and Area CEC
• Status: Agenda posted

The Elgin and Area Community Enhancement Committee adopted its agenda and approved the minutes from March 13, 2025. It approved a $3,000 SALC‑funded partnership with the South Crosby Friendship Club to provide three free senior dinners. Additional approvals included insurance for roller‑blading ($304), $150 for fall decorations, a $1,000 donation to Elgin Days, and the purchase of five card tables for $1,000. The township also agreed to contact MT O about reorienting the Elgin sign on Highway 15.

• Adopt agenda (Resolution 14-2025) – carried
• Approve March 13 minutes (Resolution 15-2025) – carried
• Approve $3,000 senior dinner partnership with South Crosby Friendship Club (Resolution 16-2025) – carried
• Approve $304 roller‑blading insurance payment (Resolution 16-2025) – carried
• Allocate $150 for fall decorations (Resolution 17-2025) – carried
• Donate $1,000 to Elgin Days (Resolution 18-2025) – carried
• Contact MT O to reorient Elgin sign on Highway 15 (Resolution 20-2025) – carried
• Purchase five card tables for $1,000 for hall events (Resolution 21-2025) – carried

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will present information on the Doors Open Rideau Lakes event, including poster options for Rosanne Lake. An update on the Doors Open Meet and Greet will be provided. New business includes a verbal update from the Heritage Centre Working Group. The committee will also note upcoming Ontario Historical Society input sessions and review the staff action listing for May 2025.

• Doors Open Rideau Lakes: Rosanne Lake presentation (information)
• Doors Open Meet and Greet – update (information)
• Heritage Centre Working Group verbal update by Dustin Bulloch
• Ontario Historical Society Input Session – May 22 (information)
• Staff report: MHAC Action Listing (May 2025) (information)

North Crosby and Area CEC Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, discussions, or items listed for this meeting.

The committee adopted its agenda and approved the April 17 minutes. It approved a $1,200 budget for a BBQ, tasking Diana Kemp with research. The wine‑and‑cheese event was replaced by a Spirit Night on Oct 25, and the Turpin’s Trail outing was booked for July 20. Seniors Paint Night was scheduled for June 13, and a Visit with Santa is pending a December date.

• Adopted agenda as presented (Motion 9‑2025) – carried
• Approved minutes from April 17 2025 (Motion 10‑2025) – carried
• Approved $1,200 BBQ budget; Diana Kemp to research options (Motion 11‑2025) – carried
• Cancelled wine‑and‑cheese event; scheduled Spirit Night for Oct 25 with TopShelf Distillery – decided
• Booked Turpin’s Trail event for July 20 with hot‑dog and chip refreshments – decided
• Set Seniors Paint Night for June 13, 6‑9 pm; Ruth to provide mocktails and snacks – decided
• Planned Visit with Santa for Dec 16 or 23; date to be confirmed – pending

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will adopt its agenda and the minutes from April 23, 2025. It will consider several zoning by‑law amendment applications, including the McNally Family Trust and three Section 45 applications (FYFE, Paquet & Boisvert, Gard & Young). The committee will also discuss a parkland dedication by‑law that proposes a cash‑in‑lieu valuation. Decisions on these items will be made at this meeting.

• ZBA‑5‑2025 McNally Family Trust (North Crosby Concession 5 Part Lot 3)
• Section 45 A‑4‑2025 FYFE (Plan 143 Island 30, 1 Newboro‑Ledgelock)
• Section 45 A‑7‑2025 Paquet and Boisvert (Burgess Concession 2 Part Lot 25, 4517 R45)
• Section 45 A‑8‑2025 Gard and Young (Concession 5 Part Lot 4, 1067 Highway 15)
• Parkland Dedication By‑law (conveyance of parkland and cash‑in‑lieu valuation)

The Planning Advisory and Committee of Adjustment adopted its agenda and approved the minutes from the April 23 meeting. It recommended that the Council approve Zoning By‑Law Amendment ZBA‑5‑2025, changing part of the McNally Family Trust land from Rural (RU) to Waterfront Residential (RW). The Committee also approved three Section 45 applications: A‑4‑2025 for Tessa & Andrew Fyfe, A‑7‑2025 for Michel Paquet & Chantal Boisvert, and A‑8‑2025 for Adam Gard & Cora Young.

• Adopted agenda (Resolution 55‑2025) – Carried
• Approved April 23, 2025 minutes (Resolution 56‑2025) – Carried
• Recommended rezoning ZBA‑5‑2025 (Rural to Waterfront Residential) to Council – Carried
• Approved Section 45 application A‑4‑2025 (Fyfe) – Carried
• Approved Section 45 application A‑7‑2025 (Paquet & Boisvert) – Carried
• Approved Section 45 application A‑8‑2025 (Gard & Young) – Carried

Portland and Area CEC Meeting

The May 14 2025 Rideau Lakes (Portland and Area) CEC meeting agenda contains no listed items. Only a video placeholder and generic headings appear, with no decisions, proposals, or discussions recorded.

The Portland and Area Community Enhancement Committee approved a schedule to place garbage cans in parks by April 15 and remove them by November 1. It also approved providing pitchforks and rakes for beach maintenance, reimbursing $147.77 in postal expenses, and investigating costs for AV equipment for the new community hall. Additional recommendations on coat‑closet bars, boat‑launch repairs, and AV equipment were carried.

• Garbage cans placement schedule approved (Carried)
• Pitchforks and rakes for beach maintenance approved (Carried)
• Reimbursement of $147.77 postal expenses approved (Carried)
• Coat‑closet bars lowered in new hall approved (Carried)
• Township to contact conservation authority for boat‑launch repairs approved (Carried)
• Investigation of AV equipment costing for new hall approved (Carried)
• Hall expenses for AV equipment investigation approved (Carried)
• Budget of $2,550 for beautification confirmed (Carried)

South Elmsley and Area CEC Meeting

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

The committee approved an agenda amendment to change the monthly meeting date, transfer two flower pots from Van Cleef Park to Delta, and reimburse kitchen purchase receipts. It also approved the minutes from April 8, 2025 unanimously. Upcoming community events were scheduled for July 1, October 4, November 22, 2025 and March 14, 2026. The next meeting is set for June 12, 2025 at 10:00 am.

• Agenda amendment to change meeting date approved unanimously
• Transfer of two flower pots at Van Cleef Park to Delta approved unanimously
• Reimbursement of kitchen purchase receipts approved unanimously
• Monthly meeting schedule changed to every second Thursday at 10:00 am approved unanimously
• Minutes from April 8, 2025 approved unanimously
• Community event dates for July 1, Oct 4, Nov 22, 2025 and Mar 14, 2026 agreed

Newboro and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and empty fields. No specific decisions, discussions, or agenda items are listed.

The committee approved three unanimous motions: to make future events more eco‑friendly, to request banner installations on Drummond Street, and to ask the township to repair the baseball diamond. The banner motion also asked the township to sign an agreement with Hydro One and for the CEC to cover all related costs. Additional items were postponed, including the welcome for a new volunteer and the ice‑cream social pending field repairs.

• Motion passed 6/6 to make future CEC events more eco‑friendly
• Motion passed 6/6 recommending council approve 12 banner installations on Drummond St. and an agreement with Hydro One, with CEC covering all costs
• Motion passed 6/6 requesting township replace baseball plate, repair field and paint lines
• Ice cream social postponed pending baseball field restoration
• Welcome for Samantha Lemoirie postponed
• Canada Day planning discussed; volunteers assigned to various tasks
• Easter Egg Hunt reported successful attendance of 40 children and families

Municipal Services Committee (PW)

The Municipal Services Committee will review updates on development services, road work, environmental services, municipal property projects, recreation fees, and a flood mitigation study. It will also discuss funding for the Chantry Municipal Offices retrofit and addition. In new business, the committee will consider a proposed motion by Deputy Mayor P. Banks to adopt Strong Mayor Powers.

• DS-2025-09 – Renaming of private roads
• RDS-2025-17 – Roads progress update
• ENV-2025-08 – Environmental services update
• FIN-2025-09 – Funding sources for Chantry Municipal Offices retrofit and addition
• Proposed Motion – Deputy Mayor P. Banks: Strong Mayor Powers

The Municipal Services Committee recommended and the Council approved the 99% construction working drawings for the Chantry Municipal Office renovation and addition. The Committee also approved the renaming of several private roads, adopted a Project Close‑Out Policy by‑law, set new user fees for the Portland Community Hall and Library Room, and endorsed funding recommendations for the office retrofit. All motions were carried, with vote counts recorded where noted.

• Approve 99% construction working drawings for Chantry Municipal Office (5‑3)
• Rename multiple private roads off Salem and North Shore Roads (carried)
• Adopt Project Close‑Out Policy by‑law (carried)
• Amend user fees: $40 + tax (≤4 hrs) and $80 + tax (full day) for Portland Community Hall/Library Room (carried)
• Recommend Council receive Funding Sources report for Chantry Office retrofit (7‑1)
• Amend funding motion to have Deputy Treasurer find appropriate funding model (7‑1)
• Acknowledge Community Enhancement Committee minutes from April meetings (carried)
• Receive Delta Flood Mitigation Study for information and forward to Minister (carried)

Special Council Meeting

The special council will consider approving the 99% construction drawings for the Chantry Municipal Office, which were presented at the MSC meeting earlier on May 12, 2025. The council will also adopt By‑Law #2025‑69 that governs the proceedings of this special council. Standard procedural items such as call to order, roll call, and declarations of pecuniary interest are included, along with opportunities for media and public questions.

• Chantry Municipal Office 99% construction drawings – council approval
• By‑Law #2025‑69: Govern Proceedings of Council – adoption
• Questions from media regarding agenda items
• Questions from public regarding agenda items

The council adopted the meeting agenda as presented. It approved the 99% construction working drawings from IDEA for the Chantry Municipal Office renovation and directed IDEA to issue the tender, with a 5‑to‑3 vote. The council also adopted By‑Law #2025-69 governing council proceedings, also by a 5‑to‑3 vote. No questions were raised by the public or media.

• Adopted agenda (unanimous)
• Approved 99% construction drawings for Chantry Municipal Office renovation (5‑3)
• Adopted By‑Law #2025-69 governing council proceedings (5‑3)

Accessibility Advisory Committee

The Accessibility Advisory Committee will receive updates on the 2025 Accessibility Summit, the completion status of the Portland Community Hall and Library, and the municipality's accessible parking spaces. New business includes a review of 99% construction drawings for the Chantry Municipal Office and a verbal update on an AODA desk audit. No formal decisions are noted on the agenda.

• 2025 Accessibility Summit/Event (UCLG) update
• Portland Community Hall and Library completion status
• Accessible parking spaces within the municipality
• 99% construction drawings for Chantry Municipal Office
• Verbal update – AODA desk audit

Delta and Area CEC Meeting

The agenda contains no listed items; the meeting appears to have only procedural placeholders. No decisions, proposals, or discussions are detailed in the provided document.

The Delta and Area Community Enhancement Committee approved the meeting agenda (Resolution 12-2025) and the April 23, 2025 minutes (Resolution 13-2025). The Delta Fair Parade planning was deferred. The committee decided not to partner with the Morton CEC for the SALC co‑event.

• Approved agenda (Resolution 12-2025) – carried
• Approved April 23, 2025 minutes (Resolution 13-2025) – carried
• Deferred Delta Fair Parade planning
• No partnership with Morton CEC for SALC co‑event

Morton and Area CEC Meeting

The agenda for the Rideau Lakes Morton and Area CEC meeting on 2025-05-09 contains no listed items or decisions; it appears to be a procedural placeholder without specific topics.

The committee adopted the amended agenda (Resolution 08-2025) and approved the March 26 minutes (Resolution 09-2025). Pat Dodge was appointed Interim Chair (Resolution 10-2025). Township staff were directed to repair water drips over the kitchen door to address slipping hazards (Resolution 11-2025).

• Adopted agenda (Resolution 08-2025) – carried
• Approved March 26 minutes (Resolution 09-2025) – carried
• Pat Dodge appointed Interim Chair (Resolution 10-2025) – carried
• Ordered repair of kitchen‑door water drips (Resolution 11-2025) – carried

Regular Council Meeting

The Rideau Lakes Council will consider By‑Law 2025‑66 to set the 2025 tax rates and approve the annual budget. Other by‑law items include a demolition agreement for the former Maple Syrup Factory, an asphalt paving contract with G. Tackaberry & Sons, and a recycling service agreement for Sunday Island. A notice of motion will be heard on granting Strong Mayor Powers, and a proposed motion on fishing tournaments will be discussed.

• By‑Law 2025‑66 – 2025 Tax Rates and Annual Budget
• By‑Law 2025‑61 – Agreement with Fast Eddie’s Auto Recycling for demolition of former Maple Syrup Factory
• By‑Law 2025‑64 – Asphalt paving contract with G. Tackaberry & Sons
• By‑Law 2025‑67 – Agreement with Emterra (Halton Recycling Ltd) for Sunday Island recycling collection
• Notice of Motion – Strong Mayor Powers (Deputy Mayor Paula Banks)

The council adopted By‑Law 2025‑66, setting the 2025 tax rates and annual budget. It also approved an $8,500 recycling agreement with Emterra for Sunday Island service and approved the Class B estimate for the Chantry municipal office addition (5‑3 vote). Additionally, the council resolved to ask Parks Canada not to schedule bass‑fishing tournaments during the first two weeks of the opening bass season.

• Approved By‑Law 2025‑66 (2025 Tax Rates & Annual Budget) – carried
• Approved recycling agreement with Emterra for Sunday Island service, revenue $8,500 – carried
• Approved Class B estimate for Chantry Municipal Office addition and renovation (5‑3 vote) – carried
• Requested staff to obtain cost estimate for a new municipal office build (7‑1 vote) – carried
• Resolved to contact Parks Canada to prevent early‑season bass fishing tournaments – carried
• Adopted multiple by‑laws (2025‑60 to 2025‑67) including road renaming and paving agreements – carried

Economic Development Committee

The Economic Development Committee will review updates to the Rideau Lakes business listing and the Spring into Rideau initiative. It will discuss the revised 2025 Village Visioning Program recommendations. The committee will also consider event signage proposals and hold a roundtable discussion.

• Spring into Rideau presentation (information)
• Rideau Lakes Business Listing Update (discussion)
• Village Visioning Program – Revised Summary of Recommendations 2025 (discussion)
• Event Signs proposal (discussion)
• Committee Roundtable (discussion)

The Economic Development Committee adopted its agenda, accepted the Village Visioning Program summary, approved the minutes from the April 7 meeting, and authorized up to $7,000 for the purchase of event signs. All motions were carried without recorded vote counts.

• Adopted agenda (motion by Councillor Hutchings, seconded by Councillor Carr)
• Accepted Village Visioning Program summary (motion by Councillor Paula Banks, seconded by Councillor Sue Dunfield)
• Approved April 7 meeting minutes (motion by Councillor Ron Pollard, seconded by Ken Davies)
• Approved up to $7,000 for event signs (motion by Councillor Sue Dunfield, seconded by Dudley Hill)

Municipal Services Committee (GG)

The Municipal Services Committee will discuss the 2025 proposed operating and capital budget and 2024 year-end results. The body will also consider an RFP award for a demolition project and the naming of the Portland Hall and Library.

• 2025 Proposed Operating and Capital Budget and 2024 Year End Results
• Award of RFP for demolition of Former Delta Maple Syrup Factory
• Portland Hall/Library naming and contest results
• 2025 Seniors Bus Trip Program
• Westport Lions Club request for in-kind funding for beach entrance gravel

The Municipal Services Committee approved a $102,259 contract (plus $1,799.76 HST) to demolish the former Delta Maple Syrup Factory. It also approved naming the new Portland Hall/Library and a $700 sign purchase, and adopted Option #3 for the Seniors Bus Trip program. The committee directed staff to develop financing options for the Chantry Office project and approved a $350 grant to the Westport Lions Club for gravel. A $60,000 engineering cost for a parking lot at the former factory was defeated.

• Approved $102,259 demolition contract for former Delta Maple Syrup Factory (plus $1,799.76 HST) (carried)
• Approved naming of Portland Hall/Library as “The Portland Community Hall & Library” and $700 sign purchase (carried)
• Approved Option #3 for Seniors Bus Trip program (Township pays busing and half ticket) (carried)
• Approved $350 budget deviation to Westport Lions Club for gravel (carried)
• Approved financing options study for Chantry Office project (5‑3) (carried)
• Defeated $60,000 engineering cost for parking lot at Delta Maple Syrup Factory (1‑7) (defeated)
• Approved $1 addition for air conditioning at Morton Community Hall (carried)
• Approved $1 addition to investigate work on Carriage House on Gallagher Property (5‑3) (carried)

Delta and Area CEC Meeting

The agenda for the Rideau Lakes Delta and Area CEC meeting on 2025-04-23 contains no listed items. It appears to be a procedural placeholder without substantive topics, decisions, or discussions recorded.

The Delta and Area Community Enhancement Committee adopted its agenda with an 11‑2 vote and approved the March 26, 2025 meeting minutes with an 11‑2025 vote. The committee also appointed Kathryn Gould and Julie VanMuyen as co‑chairs of the Beautification Committee. All other items were discussed, updated, or deferred.

• Adopted agenda as presented (vote 11‑2 025, carried)
• Approved March 26, 2025 meeting minutes (vote 11‑2025, carried)
• Appointed Kathryn Gould and Julie VanMuyen as co‑chairs of the Delta Beautification Committee

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a zoning by-law amendment and several land use applications. The meeting includes reviews of section 45 and consent applications for various properties across the township.

• Zoning By-Law Amendment ZBA-4-2025 for Turnbull at Leisure Point Rd
• Section 45 Application A-6-2025 for the Municipal Office at 1439 County Rd 8
• Section 45 Application A-9-2025 for Covell at 37 Autumn Drive
• Consent Applications B-48-22, B-49-22, and B-50-22 for Lyndhurst Lake Shore Inc

The Planning Advisory and Committee of Adjustment adopted its agenda and the minutes from the April 9 meeting. It recommended that council approve Zoning By‑Law Amendment ZBA‑4‑2025 to rezone part of the Turnbull property to Environmental Protection B Special Exception and Rural Special Exception. The committee also approved Section 45 application A‑6‑2025 for the Township office addition and Section 45 application A‑9‑2025 for a new private dwelling, each with conditions.

• Adopted agenda as submitted (Resolution 48‑2025) – Carried
• Approved minutes of April 9, 2025 meeting (Resolution 49‑2025) – Carried
• Recommended council approve ZBA‑4‑2025 rezoning for Turnbull property (Resolution 50‑2025) – Carried
• Approved Section 45 application A‑6‑2025 for Township office addition with conditions (Resolution 51‑2025) – Carried
• Approved Section 45 application A‑9‑2025 for private dwelling with environmental conditions (Resolution 52‑2025) – Carried

Special Council Meeting

The Rideau Lakes Township Council will hold a closed special meeting under Section 239(2) of the Municipal Act. Items include legal opinions protected by solicitor‑client privilege, a public comments period, and a report on the closed meeting. The council will adopt By‑Law #2025‑59, which sets the rules for conducting the special council meeting.

• Closed meeting as required by Section 239(2) of the Municipal Act
• Legal opinions subject to solicitor‑client privilege (Section 239(2)(f))
• Public comments session
• Report regarding the closed meeting
• Adoption of By‑Law #2025‑59 governing special council proceedings

The council approved the meeting agenda (Resolution 106-2025). It moved into a closed session (Resolution 107-2025) and reported no items from that session. By‑law 2025-59 governing the special meeting proceedings was adopted (Resolution 108-2025). The meeting was adjourned at 12:11 p.m.

• Adopt agenda (Resolution 106-2025) – Carried
• Enter closed session (Resolution 107-2025) – Carried
• Adopt By‑law 2025-59 (Resolution 108-2025) – Carried
• Adjourn meeting – Carried

North Crosby and Area CEC Meeting

The agenda for the Rideau Lakes North Crosby and Area CEC meeting on 2025-04-17 contains no listed items; it only includes placeholders and procedural headings.

The North Crosby and Area Community Enhancement Committee adopted its agenda and approved the March 20th, 2025 meeting minutes. A motion to defer the planned wine‑tasting event was carried, moving the event to the fall. No other substantive decisions were recorded.

• Adopt agenda (motion 07-2025) – carried
• Approve March 20th, 2025 minutes (motion 08-2025) – carried
• Defer wine‑tasting event to fall (motion 08-2025) – carried

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will consider approval of the Rideau Lakes Heritage Road Map 2025. It will also review updates to the Heritage Spaces and Picnic Places Guide, receive information updates from several working groups, and approve materials for the 2025 Doors Open event. An informational note about the Ontario Heritage Conference (June 19‑21, 2025) is also on the agenda.

• Rideau Lakes Heritage Road Map 2025 – approval request (Marie White)
• Heritage Spaces and Picnic Places Guide content updates – review (Marie White)
• Heritage Centre Working Group – verbal update (Dustin Bulloch)
• Doors Open Working Group – 2025 materials approval (media release, publicity plan, save‑the‑date)
• Cemetery Research Working Group – verbal update (Howard French or George German)

Special Council Meeting

The Township of Rideau Lakes Council is meeting to discuss a recommendation regarding Strong Mayor Powers. The meeting also includes the consideration of a by-law to govern the proceedings of this special session.

• MSC (PW) Rec #78-2025 regarding Strong Mayor Powers
• By-Law #2025-58 to govern proceedings of the Special Council meeting

The council approved its agenda as presented. It voted 5‑2 to concur with MSC Recommendation #78‑2025, asking the province to remove Rideau Lakes from the Strong Mayor Powers legislation. The council also adopted By‑Law 2025‑58 governing the special meeting proceedings.

• Approved agenda (Resolution 103‑2025) – carried
• Concurred with MSC Recommendation #78‑2025 to remove Strong Mayor Powers – carried (5 to 2)
• Adopted By‑Law 2025‑58 to govern special meeting proceedings – carried

Portland and Area CEC Meeting

The Portland and Area CEC meeting scheduled for April 16, 2025 in Rideau Lakes, Ontario, contains no listed agenda items. The agenda appears to be a placeholder with no decisions or discussions recorded. No concrete items such as rezoning, contracts, or ordinances are present.

The committee approved naming the new building the Portland Community Hall and Library. It approved a $1,004.13 payment to Sue Dunfield for dishes and cutlery. The committee approved storage space for Country Roads Community Health Centre in the new hall. It also agreed to create a municipal recreation committee and to forward hall board expense items to the next meeting.

• Approved naming the facility Portland Community Hall and Library
• Approved payment of $1,004.13 to Sue Dunfield for dishes and cutlery
• Approved storage shelf for Country Roads Community Health Centre in the new hall
• Approved creation of a municipal recreation committee
• Forwarded hall board expenses to the next meeting
• Adopted agenda (moved by Joan Horsfall, seconded by Jeanne Hill)
• Approved minutes for April 2, 2025 (moved by Jeanne Hill, seconded by Lis Hick)
• Approved minutes for March 19, 2025 (moved by Jeanne Hill, seconded by Lis Hick)

Municipal Services Committee (PW)

The Municipal Services Committee will review development services updates, including a proposal to rename private roads, and consider concept plans for the Gallagher Property and a municipal dock at 3800 Big Rideau Lake Road. The committee will also discuss planting plans for Portland Hall and receive correspondence regarding proposed changes to municipal powers.

• Renaming of Private Roads (Development Services)
• Gallagher Property Concept Plan (Municipal Properties)
• 3800 Big Rideau Lake Road - Municipal Dock (Municipal Properties)
• Portland Hall Planting Pre-Budget Approval (Municipal Properties)
• Proposed Motion: Maximum Lot Coverage (New Business)

The Municipal Services Committee approved a resolution opposing the province’s expansion of strong‑mayor powers and directed the clerk to send the resolution to provincial officials. It also scheduled a special council meeting on April 16 to discuss the issue. Additional actions included approving a lease for the municipal dock, adopting a concept plan for the former Gallagher Property, pre‑approving planting at Portland Hall, and renaming three private roads. A motion to review maximum lot coverage was defeated.

• Resolution opposing expansion of strong mayor powers carried (5 to 3)
• Special Council meeting on April 16 to discuss strong mayor powers carried (5 to 3)
• Lease of municipal dock to Bob Bolton approved (carried)
• Gallagher Property Concept Plan approved, Option #1 selected (5 to 3)
• Portland Hall planting pre‑budget approval authorized (6 to 2)
• Renaming of private roads to Greenwood Lane, Fern Private, and Lumsden Lane approved (carried)
• Adoption of agenda approved (carried)
• Motion to review maximum lot coverage defeated (4 to 4)

Planning Advisory and Committee of Adjustment

The Rideau Lakes Planning Advisory and Committee of Adjustment will adopt the March 26, 2025 minutes and hear new business items. Items include a deferred Zoning By‑Law Amendment (ZBA‑4‑2025 TURNBULL), a Section 45 application (A‑2‑2025 LARGE and KIRK), and a consent application (B‑138‑23 GIFFORD). The manager’s report will also be presented before the meeting adjourns.

• ZBA‑4‑2025 TURNBULL zoning by‑law amendment (deferred to April 23, 2025)
• Section 45 application A‑2‑2025 LARGE and KIRK (Concession 2 Part Lot 28, 13 O6)
• Consent application B‑138‑23 GIFFORD (Bastard Concession 9 and 10, 231 UB2)
• Adoption of minutes from March 26, 2025
• Manager’s report (April 9, 2025)

The committee adopted its agenda and approved the minutes from the March 26 meeting. It approved the Section 45 application A‑2‑2025 submitted by Betty Large and David Kirk for a 24.7 sqm addition to their dwelling, with conditions. The committee recommended that the Council and United Counties approve consent application B‑138‑23 for a lot severance on Upper Beverly Lake, subject to several conditions. It also acknowledged the manager’s development services report.

• Adopted agenda (Resolution 42-2025) – Carried
• Approved March 26 minutes (Resolution 43-2025) – Carried
• Approved Section 45 application A‑2‑2025 for Large & Kirk – Carried
• Recommended approval of consent B‑138‑23 with conditions (Resolution 45-2025) – Carried
• Acknowledged manager’s report (Resolution 46-2025) – Carried

South Elmsley and Area CEC Meeting

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

The South Elmsley and Area CEC adopted an agenda amendment for a chaffing dish purchase and approved the March 12 minutes. Members appointed Ken Maxwell as Treasurer and Aline McRory as Secretary. The committee approved buying two new griddles and up to three chaffing dishes costing no more than $200. It also decided to keep meetings on Wednesdays at 3:00 pm.

• Adopted agenda amendment to include chaffing dish purchase (Resolution 12‑2025, carried)
• Approved March 12, 2025 minutes (Resolution 13‑2025, carried)
• Appointed Ken Maxwell as Treasurer and Aline McRory as Secretary (Resolution 14‑2025, carried)
• Approved purchase of two new griddles (Resolution 15‑2025, carried)
• Approved purchase of 1‑3 chaffing dishes, not exceeding $200 (Resolution 16‑2025, carried)
• Decided to keep meeting day on Wednesday and time at 3:00 pm
• Designated Margo Finn to replace Connie Scott on the Beautification Committee

Economic Development Committee

The Economic Development Committee is meeting to discuss tourism initiatives and community support materials. The body will review a heritage road map and a proposal to provide promotional materials for township Community Economic Corporations (CECs).

• Approval of the Rideau Lakes Heritage Road Map 2025
• Recommendation 2025-6 to provide promotional materials and swag for township CEC fundraising
• Presentation by Jane McCulloch on the Eastern Ontario Rail Trail Tourism Loop Partnership
• Discussion of the Village Visioning Program Summary of Recommendations 2025
• Review of the Rideau Lakes Experience Guide 'Heritage Spaces and Picnic Places' 2025 content

The Economic Development Committee adopted its agenda and approved several items. It approved the 2025 Rideau Lakes Heritage Road Map and adopted the revised draft of the 2025 Experience Guide. The committee redirected a Portland CEC recommendation to a joint meeting, approved the March meeting minutes, and deferred a $500 signage purchase to the 2026 budget. A closed‑session was held to discuss a Business Recognition Award, with no report issued.

• Adopted agenda (Carried)
• Redirected Portland CEC Recommendation 2025‑06 to Joint CEC meeting (Carried)
• Approved 2025 Rideau Lakes Heritage Road Map (Carried)
• Approved March 3, 2025 Economic Development Committee minutes (Carried)
• Deferred $500 Daffodil Days signage purchase to 2026 budget (Carried)
• Adopted draft 2025 Experience Guide content with edits (Carried)
• Moved into closed meeting to discuss Business Recognition Award (Carried)

Regular Council Meeting

The Rideau Lakes Council will consider a range of items, including construction drawings for the Chantry Municipal Office and a declaration that a council seat is vacant. It will vote on By‑Law 2025‑45, a debenture to fund Fire Hall Station 2, and several other by‑laws covering emergency response, speed limits, and a required by‑election in South Crosby Ward. Additional items include a contract for two F550 trucks with Petrie Ford and a letter of concurrence for Xplore Inc.'s telecommunications tower.

• Approval of Chantry Municipal Office 66% construction drawings (Public Works)
• Declaration of a council seat vacant (MSC PW Rec #66‑2025)
• By‑Law 2025‑45 – Debenture for Fire Hall Station 2
• By‑Law 2025‑49 – Contract with Petrie Ford for two F550 trucks (plow and sander)
• By‑Law 2025‑53 – Require by‑election for South Crosby Ward

The council declared the Ward 3 (South Crosby) councillor seat vacant after the resignation of Councillor Joan Delaney. It approved the 66% construction working drawings for the Chantry Municipal Office renovation (5‑3). It directed staff to issue a letter of concurrence for the Xplore Inc. telecommunications tower on Dr. Johns Lane. Several motions related to Integrity Commissioner reports and recommended pay suspensions were all defeated.

• Approved 66% construction drawings for Chantry Municipal Office renovation (5‑3)
• Declared Ward 3 (South Crosby) council seat vacant following resignation (carried)
• Defeated motion to reconsider Integrity Commissioner penalties (3‑3 tie)
• Defeated apology and 15‑day pay suspension for Deputy Mayor Paula Banks (0‑6)
• Defeated apology and 15‑day pay suspension (Resolution 89) (0‑6)
• Defeated 15‑day pay suspension for Councillor Jeff Banks (Resolution 90) (0‑6)
• Defeated apology from Mayor Hoogenboom, Councillor Maxwell and Councillor Pollard (Resolution 91) (3‑3 tie)
• Directed staff to issue letter of concurrence for Xplore Inc. telecommunications tower (carried)

Portland and Area CEC Meeting

The agenda for the Rideau Lakes Portland and Area CEC meeting on 2025-04-02 contains no substantive items; it appears to be a placeholder with empty fields and no listed topics for discussion or decision.

Morton and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items.

The committee adopted the agenda, including the added basement door repair item, and approved the minutes from the January 28, 2025 meeting. It carried a recommendation to include ceiling fans with the $8,000 air‑conditioning installation. The committee also approved a $254.25 drapery purchase, rescheduled the All‑CEC meeting to a later date, and approved the basement door repair.

• Adopted agenda with basement door repair addition (Carried)
• Approved minutes from Jan 28 2025 meeting (Carried)
• Recommended including ceiling fans with A/C installation (Carried)
• Approved drapery purchase from Marilyn Benn for $254.25 (Carried)
• Recommended rescheduling All‑CEC meeting to a later date (Carried)
• Approved basement door repair: hook removal and doorknob fix (Carried)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will discuss a report regarding a telecommunication tower project. There are no zoning by-law amendments or Section 45 applications on the agenda.

• Telecommunication Tower project ON8734 Chaffeys Lock XI at Dr. Johns Drive, Chaffey's Lock

The Committee adopted the meeting agenda and approved the March 12 minutes. It approved a letter of concurrence for the Xplore Inc. telecommunications tower on Dr Johns Lane, noting the site is on a private road and the township assumes no road maintenance. The Committee acknowledged the manager’s informational report and rescheduled the June 11 meeting to June 12. A closed session was held for training under the Municipal Act.

• Adopt agenda (Resolution 36-2025) – carried
• Approve March 12 minutes (Resolution 37-2025) – carried
• Issue letter of concurrence for Xplore telecom tower on Dr Johns Lane (Resolution 38-2025) – carried
• Acknowledge Development Services manager’s report (Resolution 39-2025) – carried
• Reschedule June 11 meeting to June 12, 2025 (Resolution 40-2025) – carried
• Close meeting for training under Section 239 (Resolution 41-2025) – carried

Delta and Area CEC Meeting

The Rideau Lakes Delta and Area CEC meeting on March 26, 2025 had an agenda that contained no listed items. No decisions, proposals, or discussions were detailed in the provided agenda. The agenda appears to be procedural or empty.

The committee adopted the agenda and approved the February 26 minutes. It approved the 2025 Delta Fair Parade theme “The 1800’s”. It passed a resolution urging the township to contact the Ministry of Natural Resources about the Delta Berm. Several items were assigned for follow‑up, and an All‑CEC meeting was scheduled for April 15.

• Adopt agenda as presented (Resolution 08-2025) – carried
• Approve February 26, 2025 minutes (Resolution 08-2025) – carried
• Approve 2025 Delta Fair Parade theme “The 1800’s” (Resolution 09-2025) – carried
• Recommend township contact Ministry of Natural Resources about Delta Berm (Resolution 10-2025) – carried
• Assign Doug Cowley to follow up with Rachel Marks on a volunteer‑retention seminar
• Assign Connie McCullough to investigate signage for upcoming events
• Assign Christy Melvin to send shade‑tree application and by‑law to Liz Priebe and Doug Cowley
• Schedule All‑CEC meeting for April 15 at Newboro Community Hall

Newboro and Area CEC Meeting

The agenda for the Rideau Lakes Newboro and Area CEC meeting on March 25, 2025 contains no listed agenda items, only generic interface elements. No decisions, discussions, or public hearings are specified.

The Newboro and Area Community Enhancement Committee adopted the agenda as presented, after a motion by Mary White and a second by Monique Vanderwint. The committee also approved the minutes from the February 25, 2025 meeting, following a motion by Mary White and a second by Richard Gore. No other formal decisions were recorded.

• Adopted agenda as presented (motion by Mary White, seconded by Monique Vanderwint)
• Approved February 25, 2025 minutes (motion by Mary White, seconded by Richard Gore)

Municipal Services Committee (GG)

The Municipal Services Committee will review the 2024 council remuneration and the February 2025 treasury summary. It will discuss updates to the Emergency Response Plan and consider a draft by‑law establishing Administrative Monetary Penalties for fire services. Additional items include a transition agreement with the Township of Athens, RFP results for 3‑ton trucks, and proposed motions on site‑plan control and the Ontario Building Code.

• Draft Administrative Monetary Penalty (AMP) By‑Law for fire services
• RFP Results for 3‑ton trucks
• Chaffey's Locks speed sign installation and speed limit reduction
• Award of RFP for demolition of old Kingston Road property
• Transition Agreement with the Township of Athens

The Municipal Services Committee adopted the agenda and approved several recommendations. It authorized the mayor and clerk to sign a contract for two 3‑ton trucks costing $140,041 each, pre‑approving them in the 2025 budget. It also approved the demolition of the Old Kingston Road property for $30,560 plus HST, and supported a motion to review the Site Plan Control By‑Law.

• Adopted agenda (Recommendation 34-2025) – Carried
• Recommended Council receive 2024 Councillor Remuneration report (Recommendation 35-2025) – Carried
• Recommended Council receive Treasury YTD Summary for February 2025 (Recommendation 36-2025) – Carried
• Recommended repeal of Emergency Response Plan and appointment of Councillor Hutchings as alternate member – Carried
• Recommended adoption of Administrative Monetary Penalty system – Carried
• Authorized contract for two 3‑ton trucks at $140,041 each, pre‑approved in 2025 budget – Carried
• Directed staff to bring forward By‑Law for speed limit changes at Chaffey’s Lock – Carried
• Approved demolition RFP for Old Kingston Road property to Fast Eddie’s Auto Recycling for $30,560 plus $537.86 HST – Carried

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will review a verbal update on the early history section of the Rideau Lakes road map, consider amendments to municipal heritage designations and their order of priority, and examine heritage research submitted by citizens. New business includes discussion of a Doors Open working group invitation, a cemetery research meet‑and‑greet, and updates to community maps. The committee will also receive a staff report on recent heritage actions and view related heritage‑related videos and articles.

• Amend Municipal Heritage Designations – Order of Priority (discussion)
• Rideau Lakes Road Map – Early History Section verbal update (information)
• Doors Open Working Group – Invitation to Community Enhancement Committees (discussion)
• Cemetery Research Working Group – Meet and Greet (discussion)
• Community Map Updates – new maps for various areas (information)

The Municipal Heritage Advisory Committee adopted its agenda and approved the minutes from the February 20, 2025 meeting. It voted to amend or create heritage designation by‑laws for the Sheldon House, the Morton School and the Newboro Community Hall. The committee also approved a letter to Community Enhancement Committees about volunteer opportunities for Doors Open Rideau Lakes and redirected $500 of its budget to fund a cemetery Meet and Greet event.

• Adopt agenda (MHAC 2025-15) – carried
• Approve February 20, 2025 minutes (MHAC 2025-17) – carried
• Select Sheldon House, Morton School, Newboro Community Hall for heritage designation amendments (MHAC 2025-16) – carried; Sabina Barrett abstained
• Approve letter to Community Enhancement Committees regarding Doors Open volunteer opportunities (MHAC 2025-18) – carried
• Redirect up to $500 from the heritage‑in‑schools budget to a cemetery Meet and Greet (MHAC 2025-19) – carried

North Crosby and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and no specific discussion items, decisions, or reports.

The North Crosby and Area Community Enhancement Committee adopted its agenda and approved the January 16 minutes. It approved floor waxing and painting of the hall for the week of April 7 2025. The committee also selected a Spring Paint Night, booked Turpin’s Trail for July 20 2025, and set funding and policy actions for upcoming projects.

• Adopted agenda (motion 04-2025) – carried
• Approved January 16, 2025 minutes (motion 05-2025) – carried
• Approved floor waxing and painting of the hall for week of April 7 2025 (motion 06-2025) – carried
• Selected Spring Paint Night instead of a children’s spring event
• Booked Turpin’s Trail for July 20 2025
• Decided SALC grant will not cover seniors exercise equipment installation; committee will fund installation from donated funds
• Agreed to add several items to CEC Terms of Reference (e.g., council members inform chair, postage payment, restrictions on political activity, etc.)
• Disagreed with proposed removals/amendments to CEC responsibilities regarding community benefit and council recommendations

Portland and Area CEC Meeting

The Rideau Lakes Portland and Area CEC meeting agenda for March 19, 2025 contains no listed items or decisions. It consists only of generic headings and software credits, indicating a procedural or placeholder agenda.

The committee adopted its agenda and approved the previous meeting’s minutes. It allocated $1,000 for food at the Hall/Library opening day and $500 for petty cash. The committee approved a naming contest for the Portland Community Hall, ordered a quote for snow‑guards on the Hall roof, and approved construction of a planter box at the Hall entrance. It postponed any action on exterior lighting until final approval is obtained.

• Adopted agenda
• Approved previous minutes
• Delegated Connie Cochran to Hall Board/Beautification Committee
• Allocated $1,000 budget for food at Hall/Library opening day
• Allocated $500 petty cash for CEC
• Approved Portland Community Hall naming contest
• Requested staff quote for snow guards on Hall roof
• Approved planter box construction at Hall entrance

Rideau Lakes Lake Association Committee (RLLAC)

The Rideau Lakes Lake Association Committee agenda for March 18, 2025 contains no listed items. No decisions or discussions are detailed in the provided document. The agenda appears to be procedural boilerplate.

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider a zoning by‑law amendment application (ZBA‑3‑2025) for the Brown house at Civic Address 28 R9, South Elmsley. It will also hear a Section 45 application (A‑1‑2025) for a large lot at 78 Pegg Rd, South Elmsley, and a business‑arising item (A‑23‑2024) for the McEwen property at Civic Address 32 R1. The meeting includes routine items such as adopting the agenda, adopting the February 26, 2025 minutes, and receiving the manager’s report.

• ZBA‑3‑2025 Brown house zoning by‑law amendment (Concession 5 Part Lot 23, RP 28R11356)
• A‑1‑2025 Large Section 45 application (78 Pegg Rd, RP 28R15693)
• A‑23‑2024 McEwen business‑arising item (32 R1, RP 28R7818)
• Adoption of minutes from February 26, 2025
• Manager’s report and related documents

South Elmsley and Area CEC Meeting

The agenda for the Rideau Lakes South Elmsley and Area CEC meeting on March 12, 2025 contains no specific items. It only shows generic headings and placeholders without any rezoning, contracts, ordinances, or fee changes. Therefore no decisions or discussions are detailed in the agenda.

Municipal Services Committee (PW)

The Municipal Services Committee will review updates on development, roads, and environmental services. The body is discussing a new road naming policy and potential speed limit reductions in Chaffey's Locks.

• Draft Road Naming Policy
• Chaffey's Locks speed sign installation and speed limit reduction
• Security options for Heritage Park Elgin
• School Crossing Guard report
• Proposal for declaring a Council seat vacant

Elgin and Area CEC Meeting

The provided agenda contains no listed items, votes, or decisions. It consists only of template placeholders and software branding. No concrete actions or discussions are recorded for this meeting.

Regular Council Meeting

The Township of Rideau Lakes Council will discuss a request to waive building fees for a children’s pavilion at Lower Beverley Lake Park (Resolution 04‑2025). The council will also consider a letter of concurrence for the Signum Tower project on Hackney Drive (Resolution 25‑2025). Several by‑law amendments and agreements will be voted on, including changes to the flag policy, a dust‑suppression contract with Da‑Lee Dust Control Ltd., and a street‑sweeping agreement with Gutters to Glory Corp. New business includes motions to purchase chairs and dollies for the Portland Community Hall‑Library and to fund its grand opening event.

• Resolution 04‑2025: Waive building fees for Children’s Pavilion at Lower Beverley Lake Park
• Resolution 25‑2025: Letter of concurrence for Signum Tower, Hackney Dr
• By‑Law 2025‑31: Amend Flag Policy (By‑Law 2020‑8)
• By‑Law 2025‑32: Agreement with Da‑Lee Dust Control Ltd. for dust suppressant
• Proposed motion: Purchase chairs and dollies for Portland Community Hall‑Library

Economic Development Committee

The Economic Development Committee will review the draft business list for Rideau Lakes and an update to the Heritage Road Map. It will consider correspondence on Ontario's Rural Economic Development Strategy and a letter to Transport Canada about the LaSalle Causeway. New business includes a staff report on sponsorship options for the 2025 EDCO Eastern Conference, which will be discussed.

• Review Rideau Lakes Draft Business List for March 2025
• Update to Rideau Lakes Heritage Road Map (Early History)
• Consider Ontario's Rural Economic Development Strategy (Enabling Opportunity)
• Letter to Transport Canada regarding LaSalle Causeway
• Discussion of sponsorship opportunities for the 2025 EDCO Eastern Conference

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will review a Zoning By‑Law Amendment Application (ZBA‑2‑2025) for the North Crosby Concession at 183 Wolfe Lake Rd. It will also hear a business‑arising case for the Fleming property at 130 McLaren Lane and a request to extend a telecommunication tower on Hackney Drive. Additional items include a 2024 Site Plan Control Follow‑Up Report and the Manager’s Report.

• ZBA‑2‑2025 SPENCE – zoning amendment for 183 Wolfe Lake Rd, North Crosby Concession
• A‑28‑2024 FLEMING – development case for 130 McLaren Lane, Burgess Concession
• Telecommunication Tower Extension Request by Signum Wireless on Hackney Drive
• 2024 Site Plan Control Follow‑Up and Support Program Report
• Manager’s Report (dated February 26, 2025)

Delta and Area CEC Meeting

The posted agenda for the Rideau Lakes Delta and Area CEC meeting on 2025-02-26 contains only generic placeholders and no specific items. No decisions, proposals, or discussions are detailed in the agenda. Consequently, there are no concrete agenda items to report.

Newboro and Area CEC Meeting

The agenda for the Rideau Lakes Newboro and Area CEC meeting on 2025-02-25 contains no listed items, only boilerplate placeholders.

Special Council Meeting

The Rideau Lakes Special Council will consider approving the 33% construction drawings for the Chantry Municipal Office. It will also adopt By‑Law #2025‑30 that governs the proceedings of this special council meeting. Additional agenda items include routine procedural steps and opportunities for media and public questions.

• Approval of 33% construction drawings for Chantry Municipal Office
• Adoption of By‑Law #2025‑30: Govern Proceedings of Special Council
• Call to Order and Roll Call
• Questions from the media regarding agenda items
• Questions from the public regarding agenda items

Municipal Services Committee (GG)

The Municipal Services Committee will adopt its agenda and review construction drawings for the Chantry Municipal Office. It will hear a Treasury Year‑to‑Date summary for January 2025 and updates from fire services, waste collection, and recreation. The committee will also consider several motions, including the purchase of chairs and dollies for Portland Community Hall/Library and a proposal to promote community halls as event venues. A mid‑term council report will be presented for update.

• Review of 33% construction drawings for Chantry Municipal Office (FAC‑2025‑08 attachments)
• Treasury Year‑to‑Date Summary for January 2025 (FIN‑2025‑04)
• Animal Control By‑Law identifying residential neighbourhoods (FIRE‑2025‑05)
• Service Delivery Review of Waste Collection (ENV‑2025‑04)
• Notice of Motion: Purchase of chairs and dollies for Portland Community Hall/Library

North Crosby and Area CEC Meeting

The North Crosby and Area CEC meeting on February 20, 2025 contains no listed agenda items. The agenda appears to consist only of placeholders and procedural headings. No decisions or discussions are detailed in the provided document.

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee will discuss amendments to municipal heritage designations, including the property at 120 King Street West. It will also consider changing the name of the "Properties of Interest" list to "Heritage Directory." Additional agenda items include verbal updates from the Doors Open and Cemetery Research working groups and a discussion on map content revisions.

• Amend Municipal Heritage Designations (see HER 2025-01 and 1993-004 documents)
• Rename "Properties of Interest" to "Heritage Directory"
• Doors Open Working Group – verbal update (Councillor Paula Banks, Sabina Barrett, Diane Haskins)
• Cemetery Research Working Group – verbal update (Howard French)
• Map Content revision – discussion (Early History.pdf)

Portland and Area CEC Meeting

The Rideau Lakes Portland and Area CEC meeting on 2025-02-19 had no agenda items listed; the agenda contains only placeholders and no substantive decisions or discussions.

Elgin and Area CEC Meeting

The provided agenda contains no listed items, descriptions, or decisions. It appears to be a procedural placeholder with no concrete topics. No rezoning, contracts, ordinances, fee changes, or public hearings are identified.

South Elmsley and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and no specific discussion items, decisions, or reports.

Accessibility Advisory Committee

The Accessibility Advisory Committee will review the Portland Hall Stage Ramp that was presented and passed at the February 10, 2025 Municipal Services Committee meeting. It will also discuss the municipality's accessible parking space options. The committee will receive an information‑only update on the 2025‑2029 Multi‑Year Accessibility Plan adopted by Council and a verbal update on the 2025 Accessibility Summit from Clerk Mary Ellen Truelove.

• Portland Hall Stage Ramp (FAC‑2025‑05) – presented and previously passed
• Accessible Parking Spaces within the Municipality (Types of Accessible Parking Spaces.pdf)
• 2025‑2029 Multi‑Year Accessibility Plan – information only (adopted by Council)
• 2025 Accessibility Summit/Event (UCLG) – verbal update by Clerk Mary Ellen Truelove
• Adoption of November 14, 2024 Accessibility Advisory Committee minutes

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will consider the ZBA‑17‑2024 application submitted by Butcher and Delaney. The application concerns the South Crosby Concession 8 Part Lot 18 at 73 Indian Lake Rd in the South Crosby ward. The committee will review the attached report and the MECP comment.

• ZBA‑17‑2024: Butcher and Delaney zoning by‑law amendment for 73 Indian Lake Rd (South Crosby Concession 8 Part Lot 18)

South Elmsley and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and empty fields. No specific decisions, discussions, or business items are listed.

Municipal Services Committee (PW)

The committee is reviewing tender and RFP results for various road services and infrastructure projects. Members will also discuss a new non-profit bag tag policy and the implementation of an administrative monetary penalty system.

• Tender and RFP results for asphalt paving, surface treatment, street sweeping, dust suppressant, and granular placement
• Proposed Non-Profit Bag Tag Policy
• Implementation of an Administrative Monetary Penalty (AMPs) System
• Grant application for Community Sport and Recreation Infrastructure Stream 2
• Approval for zero turn engine replacement and Portland Hall stage ramp

Regular Council Meeting

The Rideau Lakes Council will adopt a series of by‑laws covering council remuneration, staff‑relationship and transparency policies, a commemorative bench and tree policy, land dedication for future road widening, and a capital‑improvement project agreement for 45 King Street in Delta. The meeting also includes appointments of the Chief Building Official and Treasurer, several equipment contracts, fire‑related agreements, and a proposed motion on a third‑party flag policy.

• By‑Law 2025‑19: Capital‑Improvement Project agreement for 45 King Street, Delta
• By‑Law 2025‑22: Contract with Vermeer Canada Inc. for a brush chipper
• By‑Law 2025‑23: Contract with Colvoy Equipment for a Packer
• By‑Law 2025‑26: Transfer payment agreement for a Fire Protection Grant
• Proposed motion by Councillor J. Banks: Flag policy on third‑party flags

Economic Development Committee

The Economic Development Committee will review the 2023‑2026 Economic Development Action Plan and a draft business listing. It will receive updates on the digital content strategy and investment attraction campaigns. The committee will consider approval of the 2025 map content publication.

• Economic Development Action Plan 2023‑2026 – review (document attached)
• Rideau Lakes draft business listing – information (document attached)
• 2025 Map Content – approval (document attached)
• Digital Content Strategy – campaign update (documents attached)
• Investment Attraction Campaign – update (documents attached)

Portland and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and no specific discussion items or decisions. There are no listed motions, reports, or public hearings.

Elgin Seniors Housing Board

The Elgin Seniors Housing Board agenda for January 29, 2025 contains only generic placeholders and no specific items. No decisions, proposals, or discussions are identified in the provided document.

Morton and Area CEC Meeting

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items. No business was listed for this meeting.

Municipal Services Committee (GG)

The Municipal Services Committee will review the township’s year‑to‑date treasury summary and evaluate financing options for a new fire hall. It will also discuss fire‑related agreements with the Ontario Fire Marshal and Fire Marque Inc., and consider a budget pre‑approval to purchase a used grader. Additional items include a proposed motion on airline luggage fees and a notice of motion concerning flag policy.

• Debenture Options – New Firehall (FIN-2025-03)
• Transfer Payment Agreement with Ontario Fire Marshal (FIRE-2025-01)
• Fire Marque Inc. Agency Agreement (FIRE-2025-02)
• Budget Pre‑approval for a used grader (RDS-2025-03)
• Proposed Motion – Airline Luggage Fees (Councillor J. Banks)

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will review three Section 45 applications: A‑27‑2024 for the NARBAITZ property at 41 O7B, A‑28‑2024 for the FLEMING property at 130 McLaren Lane, and A‑29‑2024 for the DOLAND property at 78 R2. They will also consider a Community Improvement Program application (CIP‑01‑2025) for 245 King Street, Delta. No zoning by‑law amendment applications are on the agenda.

• Section 45 Application A‑27‑2024 – NARBAITZ, Concession 2 Part Lot 29, 41 O7B
• Section 45 Application A‑28‑2024 – FLEMING, Burgess Concession 4 Part Lot 2, 130 McLaren Lane
• Section 45 Application A‑29‑2024 – DOLAND, Concession 5 Part Lot 16, 78 R2
• Community Improvement Program Application CIP‑01‑2025 – 245 King Street, Delta
• Zoning By‑Law Amendment Applications – none

Delta and Area CEC Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, discussions, or action items are listed.

Elgin and Area CEC Meeting

The agenda for the Rideau Lakes, Ontario Elgin and Area CEC meeting on 2025-01-21 contains no listed items. It consists only of placeholders and procedural headings. No decisions, proposals, or discussions are detailed in the document.

North Crosby and Area CEC Meeting

The agenda for the Rideau Lakes North Crosby and Area CEC meeting on 2025-01-16 contains no listed items. It appears to be a placeholder with no substantive proposals, decisions, or discussions recorded.

Municipal Heritage Advisory Committee

The Municipal Heritage Advisory Committee is meeting to discuss heritage property research, map content, and a cultural heritage strategy. The body will also review a demolition application for a church hall and receive updates on the 2025 budget.

• Demolition application for St. Peter's Anglican Church Hall at 3600 Newboyne Road
• Review of listed properties reclassified as Properties of Interest
• Draft 2025 MHAC Budget
• Cemetery Grant Program updates
• Discussion on public access to historic homes of interest

Portland and Area CEC Meeting

The agenda for the Rideau Lakes Portland and Area CEC meeting on Jan 15, 2025 contains no listed items. It appears to be a placeholder with no decisions or discussions recorded. No concrete actions, contracts, or hearings are noted.

Newboro and Area CEC Meeting

The provided agenda contains no specific items, decisions, or discussion topics. It appears to be a placeholder agenda with no substantive content for the Rideau Lakes Newboro and Area CEC meeting on 2025-01-14.

Municipal Services Committee (PW)

The Municipal Services Committee will consider the draft 2025 operating and capital budget and give direction to staff. It will hear updates on sidewalks on Highway 15, municipal property improvements, and road‑maintenance equipment. The committee will review the township’s road‑naming policy and discuss two proposed motions on sustainable infrastructure investment and redistribution of provincial land‑transfer tax and GST. Additional items include environmental services and recreation updates.

• Budget pre‑approval for a brush‑chipper (RDS‑2025‑02)
• Sidewalk in Portland, Highway 15 – MTO concerns (FAC‑2025‑01)
• Chantry Municipal Office exterior elevations review (FAC‑2025‑03)
• Review of road‑naming policy (DS‑2025‑01)
• Proposed motion on EOWC sustainable investment in municipal infrastructure (Mayor Hoogenboom)

Special Council Meeting

The Rideau Lakes Council is meeting to approve the exterior elevations for the Chantry Municipal Office. The session also includes the adoption of a by-law to govern the proceedings of this special meeting.

• Approval of Chantry Municipal Office exterior elevations
• By-Law #2025-13: Govern Proceedings of Special Council

Planning Advisory and Committee of Adjustment

The Planning Advisory and Committee of Adjustment will discuss two zoning by-law amendment applications and two Section 45 applications. The body will also review the Manager's Report and minutes from the December 18, 2024 meeting.

• Zoning By-Law Amendment ZBA-16-2024 for Bayview Yacht Harbour Ltd at 2646 Myers Rd
• Zoning By-Law Amendment ZBA-17-2024 for Butcher and Delaney at 73 Indian Lake Rd
• Section 45 Application A-23-2024 for McEwen at 32 R1
• Section 45 Application A-26-2024 for Etele at 901 North Shore Rd

Special Council Meeting

The Township of Rideau Lakes will hold a special council meeting to consider a zoning by-law for Bayview Yacht Harbour Ltd. The agenda also includes a procedural by-law governing the proceedings of the special meeting.

• By-Law 2025-11: ZBA-16-2024 for Bayview Yacht Harbour Ltd. (2646 Myers Rd)
• By-Law 2025-12: Governing proceedings of Special Council for January 8, 2025

South Elmsley and Area CEC Meeting

The agenda for the Rideau Lakes South Elmsley and Area CEC meeting on January 8, 2025 contains no listed items. No decisions or discussions are detailed in the provided document. The meeting appears to be procedural with no substantive agenda items.

Regular Council Meeting

The Council will discuss a variety of administrative updates, including a Parks and Recreation Master Plan and updates to the Code of Conduct. The meeting includes the consideration of several new by-laws regarding taxes, borrowing, and local governance.

• By-Law 2025-08: Interim Tax Levy
• By-Law 2025-09: Temporary Borrowing for 2025
• By-Law 2025-04: Adopt Multi-Year Accessibility Plan
• By-Law 2025-07: Establish Elgin Seniors Housing Board
• Proposed motion for Council cell phone allowance