Scugog public meetings in 2022

Council Information Index

This is a Council Information Index, an electronic information package, not a meeting of Council or Committee. It contains correspondence received by staff for Council's and the public's information, including items from the Region of Durham, other municipalities, and provincial ministries. No decisions are being made at this time; Council members may request items be placed on a future agenda.

• 2023 Interim Regional Property Tax Levy from Region of Durham
• Site plan application for 103 Perry St (SP-09-2022)
• Notice of Zoning By-law 62-22
• Correspondence on Bill 23 (More Homes Built Faster Act) from multiple municipalities
• Greenbelt Plan amendment notification from Ministry of Municipal Affairs and Housing

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting to review the draft 2023 capital budget and the 2024-2027 capital forecast, presented by the Director of Finance/Treasurer. The agenda is largely procedural, with the capital budget presentation and report being the only substantive item for discussion.

• Presentation of 2023 Draft Capital Budget by Laura Barta, Director of Finance/Treasurer
• Report FIN-2022-037: DRAFT 2023 Capital Budget and 2024-2027 Capital Forecast
• Attachments include draft capital budget documents

The committee reviewed the Draft 2023 Capital Budget and 2024-2027 Capital Forecast. Council granted advance approval for two specific infrastructure projects and established funding requirements for a potential pickleball court project.

• Received 2023 Draft Budget presentation and Report FIN-2022-037 (Carried)
• Approved advance implementation of second phase for project COR015 CRM Expansion (Carried)
• Approved advance detailed design for project PAR014 Palmer Park Washroom Construction (Carried)
• Denied funding request for pickleball court via withdrawn motion GPA-2022-068
• Approved request for pickleball user group to seek partnerships and funding for court construction (Carried)

Council Meeting

Scugog Council is meeting to consider a consent agenda that includes several by-laws, reports, and minutes. Key items include a zoning by-law amendment for 3750 Highway 7A, agreements for the 2023 skating oval, and a report on the distribution of 2021 Fore Scugog golf tournament proceeds. The meeting also includes a closed session for committee appointments.

• Zoning by-law amendment for 3750 Highway 7A (By-law 62-22)
• Skating oval 2023 season reports and MOU with John Mackey
• Distribution of 2021 Fore Scugog Charity Golf Tournament proceeds
• By-law to authorize lease agreement with Blackstock Agricultural Society (61-22)
• By-law to appoint Ashley MacDougall as Acting Deputy Clerk (63-22)

Council approved a $70,000 capital project for a new website and appointed members to several municipal committees and the library board. Multiple bylaws were passed, including those for emergency management and medical oversight for fire services. Council also authorized a memorandum of understanding for the 2023 skating oval season.

• Approved $70,000 for new website Capital Project COR003
• Appointed members to Committee of Adjustment, Property Standards/Animal Services Committee, and Library Board
• Passed By-Law 59-22 for Emergency Management Program
• Passed By-Law 60-22 for medical oversight agreement between Lakeridge Health Services and Scugog Fire Services
• Passed By-Law 62-22 to amend Zoning By-Law 14-14 for 3750 Highway 7a
• Authorized MOU with John Mackey and Port Perry Marina for skating oval services
• Endorsed Robert Rock for ROMA Zone 5 Representative (2023-2027)
• Approved grants for Ontario Volunteer Emergency Response Team and Cartwright Sports and Recreation

Council Information Index

This is a Council Information Index, an electronic package of correspondence for Council's and the public's information, not a meeting of Council or Committee. It includes items such as a zoning by-law amendment notice, regional census data, and correspondence about provincial housing legislation. No decisions are made at this stage.

• Notice of zoning by-law amendment application for 11851 Cartwright W Qtr Line (Z-10-2022)
• Region of Durham 2021 Census data on Indigenous Peoples and Housing Portrait
• Correspondence from Clarington and Pickering on provincial housing acts (Bill 23, More Homes for Everyone Act)
• Lake Simcoe Region Conservation Authority board meeting agenda
• FCM advocacy days and call for nominations

Planning and Community Affairs Committee

The Planning and Community Affairs Committee will hold a public meeting and receive reports on two zoning by-law amendments for surplus farm dwellings, review capital project status and the 2023 budget request list, and hear a delegation. The agenda also includes standard procedural items like closed session and announcements.

• Public meeting and information report for zoning amendment Z/07/2022 at 3512 Regional Road 57 (Maltheb Farms 2000 Ltd.)
• Recommendation report for zoning amendment Z/05/2022 at 3750 Hwy 7a (Youngfield Farms and K. Soutar)
• Capital project status report as of November 30, 2022 (FIN-2022-038)
• Council request list for 2023 budget (FIN-2022-039)
• 2022 capital closing report 22C as of November 30, 2022 (FIN-2022-040)

The committee approved a zoning by-law amendment for a surplus farm dwelling at 3750 Highway 7a and closed several 2022 capital projects. A zoning application for 3512 Regional Road 57 was received and referred back to staff for a future recommendation.

• Approved zoning amendment for 3750 Highway 7a to rezone severed land to Rural Residential (RR) and retained land to Agricultural Exception 25 (AG-25) (Carried)
• Approved closure of 2022 Capital Projects listed in Report FIN-2022-040 (Carried)
• Approved transfer of $523.07 from Reserves – Roads and $9,121.56 from Reserves – Canada Community Building Fund (Carried)
• Approved uncommitting $4,781,225.19 from capital reserve funds and $282,077.76 from contributors (Carried)
• Received report DEV-2022-026 for 3512 Regional Road 57 and requested staff report back with a recommendation (Carried)
• Received delegation from Mr. John Lucyk and Ms. M. Casson (Carried)
• Received Capital Project Status report FIN-2022-038 for information (Carried)
• Received 2023 Budget Council Request List report FIN-2022-039 for information (Carried)

Council Information Index

This is a Council Information Index (CII), an electronic package of correspondence for Council and public information, not a meeting of Council or Committee. It contains items from other municipalities and organizations, including letters about Bill 23 (More Homes Built Faster Act), a federal Cannabis Act review, and various FCM communiqués. No votes or decisions are scheduled.

• City of Pickering Council Resolution re: Planning Reform (Dec 7, 2022)
• Town of Orangeville letter re: Bill 23, More Homes Built Faster Act (Dec 2, 2022)
• Township of Malahide correspondence re: Federal Cannabis Act Review (Dec 6, 2022)
• Municipality of Magnetawan correspondence re: More Homes Built Faster Act (Dec 7, 2022)
• Cancellation notice for FCM COP27 insights webinar

Special Council Meeting

This is a special council meeting focused on a strategic planning session titled 'Refining Our Plan.' The agenda includes standard procedural items like call to order, disclosure of interests, closed session, and a confirming by-law, but the main substantive item is the strategic planning discussion. No specific decisions, contracts, or dollar amounts are listed on the agenda.

• Strategic Planning Session - Refining Our Plan
• Closed session item
• Confirming By-Law 58-22

Council and staff participated in a strategic planning session to review vision, mission, and priority initiatives. A draft report based on these sessions is expected in January or February. Council also passed a confirming by-law for previous proceedings.

• Waived rules of procedure regarding agenda (Carried)
• Passed By-Law 58-22 confirming proceedings of the December 8, 2022 regular meeting (Carried)

Special Council Meeting

This is a special council meeting focused on a strategic planning session to build the township's strategic plan. The agenda includes a closed session, a confirming by-law, and standard procedural items. No specific decisions or dollar amounts are listed.

• Strategic Planning Session - Building Our Strategic Plan
• Closed Session
• Confirming By-Law 57-22

Council participated in a strategic planning session facilitated by Lura Consulting to review the Township's vision, mission, and values. Members discussed strategic directions including infrastructure, financial sustainability, and economic development to determine multi-year objectives.

• Suspended Rules of Procedure regarding agenda order (Carried)
• Passed By-Law 57-22 confirming proceedings of the December 7, 2022 special meeting (Carried)

Special Council Meeting

This is a special council meeting with several administrative items. Council will discuss a staff report on Bill 23 (More Homes Built Faster Act), appoint a deputy mayor and acting mayors for the 2022-2026 term, and make appointments to conservation authorities and as alternate member to Durham Regional Council. The meeting also includes a confirming by-law for the proceedings.

• Staff Report CAO-2022-005: Comments on Bill 23 More Homes Built Faster Act
• Appointment of Deputy Mayor for 2022-2026 term
• Appointment of Acting Mayors for five periods from Dec 2022 to Nov 2026
• Appointments to Central Lake Ontario, Kawartha, and Lake Simcoe Region Conservation Authorities
• Appointment of alternate member to Durham Regional Council

Council appointed Janna Guido as Deputy Mayor and designated a rotation of Acting Mayors through 2026. The board also endorsed comments regarding the provincial Bill 23 and updated the municipal fees and charges by-law.

• Endorsed Report CAO-2022-008 regarding Bill 23 (More Homes Built Faster Act)
• Appointed Janna Guido as Deputy Mayor for the 2022-2026 term
• Appointed Acting Mayors: Ian McDougall, Robert Rock, David LeRoy, Harold Wright, and Terry Coyne (staggered 2022-2026)
• Appointed Ian McDougall to Central Lake Ontario Conservation Authority
• Appointed Robert Rock and Harold Wright to Kawartha Conservation Authority
• Appointed David LeRoy to Lake Simcoe Region Conservation Authority
• Appointed Janna Guido as alternate member to Durham Regional Council
• Approved By-Law No. 55-22 to amend fees for services and municipal property use

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting to discuss several reports and presentations, including the 2023 budget survey results, a capital closing report, and design options for the Joe Fowler Picnic Shelter. The agenda also includes delegations on the myDurham311 service, Operation Scugog, and the Greenbank Centennial Hall and Park Board. Items are mostly for discussion and consent, with no final decisions listed on the agenda.

• 2023 Budget Survey Results (FIN-2022-036)
• 2022 Capital Closing Report - 22B - September 30, 2022 (FIN-2022-035)
• Joe Fowler Picnic Shelter Design Options (PWIS-2022-034)
• Blackstock Agricultural Society Lease Renewal (COMS-2022-018)
• Agreement to Provide Medical Oversight Services (FIRE-2022-006)

The committee approved the detailed design and tender process for the Joe Fowler Picnic Shelter based on Concept 3b. Other key actions included renewing a lease for the Blackstock Agricultural Society and approving an Emergency Management Program By-law.

• Approved Concept 3b for Joe Fowler Picnic Shelter detailed design and tender
• Authorized lease renewal with Blackstock Agricultural Society for 3416 and 3440 Church Street
• Approved Emergency Management Program By-law and revised municipal Emergency Plan
• Approved agreement to provide Medical Oversight Services
• Referred Scugog's Skating Oval 2023 Season report to December 19 meeting
• Referred Greenbank Hall and Park Board funding request to budget considerations

Council Information Index

This is a Council Information Index, an information package rather than a meeting. It contains correspondence received by staff for Council's and the public's information. The items are mostly letters and reports from other municipalities and organizations regarding Bill 23, the More Homes Built Faster Act, 2022, as well as notices about the launch of 311 in Durham Region and other updates. No decisions are being made at this time.

• Correspondence from multiple municipalities (Whitby, Oshawa, Norfolk County, Mississauga, Georgina, Plympton-Wyoming) on Bill 23, More Homes Built Faster Act, 2022
• Township of Scugog - Launch of 311 in Durham Region - November 24, 2022
• Theatre on the Ridge - Grants totaling $97,900 from Ontario Trillium Foundation
• FCM Communiqué on National Adaptation Strategy announcement
• Lake Simcoe Conservation Foundation - 34th Conservation Dinner order taking now open

Council Information Index

This is a Council Information Index, an electronic package of correspondence for Council and the public, not a meeting. It includes items such as a notice of a virtual public meeting for a zoning by-law amendment, correspondence from other municipalities regarding Bill 23, and updates from Lakeridge Health and other organizations.

• Notice of virtual public meeting for proposed zoning by-law amendment Z-07-2022
• Correspondence from Town of Aurora opposing Bill 23, More Homes Built Faster Act, 2022
• Presentation to Standing Committee on Bill 23 by Watson & Associates Economists LTD.
• Lakeridge Health opens new haemodialysis clinic at Lakeridge Gardens Long-Term Care Home
• Enbridge Gas draft subdivision for Spring Boulevard (18T-90009)

Inaugural Council Meeting

This is the inaugural council meeting for the Township of Scugog following the 2022 general election. The agenda is largely ceremonial: results of the election are proclaimed, the mayor and councillors take oaths of office, and the mayor delivers an inaugural address. No substantive policy or business decisions are on the agenda.

• Proclamation of 2022 General Election results
• Oath of Allegiance and Declaration of Office for Mayor Wilma Wotten
• Oath of Allegiance for Regional Councillor Ian McDougall
• Oaths for Ward 1-5 Councillors (David LeRoy, Janna Guido, Robert Rock, Harold Wright, Terry Coyne)
• Confirming by-law and adjournment

The meeting served as the formal inauguration of the 2022-2026 Council. Members took their oaths of office and the Mayor was invested with the Chain of Office. No substantive policy decisions were made.

• Administered Declarations of Elected Office and Oaths of Office to Mayor and Council members
• Passed By-Law No. 54-22 confirming the proceedings of the Inaugural Meeting

Council Information Index

This is a Council Information Index, an electronic information package, not a meeting. It contains correspondence received by staff for Council's and the public's information. Items include a Region of Durham growth management study, a land division application at 103 Perry St, and several resolutions and assessments regarding provincial bills.

• Region of Durham Growth Management Study Phase 2 draft settlement area boundary expansions and area municipal growth allocations
• Township of Scugog land division application at 103 Perry St (LD 130/2022)
• Resolutions from Prince Edward County and Township of Joly regarding Strong Mayors, Building Act (Bill 3)
• Prince Edward County motion on More Homes Built Faster Act (Bill 23)
• Enbridge Gas Inc. 2024 rebasing application notice to Ontario Energy Board

Community Grants Committee

The Community Grants Committee is meeting virtually to review two grant applications (OVERT and Cartwright Sports and Recreation), discuss a draft 2022 year-end report, and consider a submitted summary from Community Care Durham. The agenda is otherwise routine, including adoption of previous minutes and standard procedural items.

• Review of grant application from Ontario Volunteer Emergency Response Team (OVERT)
• Review of grant application from Cartwright Sports and Recreation
• Draft 2022 Year End Report for discussion
• Submitted summary from Community Care Durham for 2022 grant
• Adoption of minutes from September 22, 2022 meeting

The Community Grants Committee approved two grant applications for $500 each to help cover venue costs for upcoming events. The committee also received a yearly activity review and a summary from Community Care Durham.

• Approved $500.00 grant to Ontario Volunteer Emergency Response Team (OVERT) (Carried)
• Approved $500.00 grant to Cartwright Sports and Recreation (Carried)
• Adopted September 22, 2022 meeting minutes (Carried)
• Received 2022 Yearly Activity Review Report FIN-2022-034 for information (Carried)
• Received Community Care Durham summary for information (Carried)
• Appointed Robert Noel Hunt as acting Chair for the meeting (Carried)

Council Information Index

This is a Council Information Index (CII), an electronic package of correspondence for Council and the public, not a meeting of Council or Committee. It includes items such as a land division application circulation, a risk assessment response, and a university newsletter. No decisions are being made at this time.

• Land Division Application Circulation for Island Road, November 7, 2022
• Director's Response to Risk Assessment for 10550 Simcoe Street, November 4, 2022
• Ontario Tech University 'Diagnosis on Demand' newsletter

Council Information Index

This Council Information Index is an electronic package of correspondence for information only and is not a meeting. It includes notices for several minor variance public meetings and communications regarding the Strong Mayors, Building Homes Act.

• Minor Variance: 112 Greensboro Drive (Lot 34, Plan 689)
• Minor Variance: 10955 Old Simcoe Rd (Part Lot 17, Concession 1)
• Minor Variance: 11200 Simcoe Street (Part Lot 18, Concession 2)
• Minor Variance: 16 Nash Lane (Part Lot 20, Concession 10)
• Enbridge Gas application regarding Federal Carbon Pricing Program

Council Meeting

Scugog Council meets on September 26, 2022, with a closed session at 6:00 PM and open session at 6:30 PM. The agenda includes public meetings on two zoning by-law amendments, presentations on road infrastructure, the Port Perry Tennis Club, taxi fees, and a CRM demo. Council will also consider reports on short-term rentals, a concession booth agreement, and several zoning applications, plus adopt multiple by-laws.

• Public meetings for zoning amendments at 179 Union Ave/Sadler Cres (Z/03/2022) and 3750 Highway 7a (Z/05/2022)
• Report on short-term rentals and proposed noise and nuisance by-laws (DEV-2022-019)
• By-law 49-22 to amend zoning for 3970 Devitts Rd
• By-laws 50-22 (noise) and 51-22 (public nuisances)
• 2022 State of the Infrastructure and Asset Management Plan for Roads (PWIS-2022-032)

Council approved new by-laws to regulate noise and public nuisances, and passed a zoning amendment to allow a house and barn at 3970 Devitts Rd. A 3% annual roads levy was endorsed as part of the asset management plan. Taxi licensing fees for 2022 were waived for the only remaining taxi company.

• Approved By-Law 50-22 to control noise (carried)
• Approved By-Law 51-22 to regulate public nuisances (carried)
• Approved zoning amendment Z/06/2022 to remove Holding symbol at 3970 Devitts Rd (carried)
• Endorsed 3% annual Roads Levy as part of 2022 State of the Infrastructure and Asset Management Plan (carried)
• Approved waiver of 2022 taxi licensing fees for Grab-a-Cab (carried)
• Approved additional $70,750 plus HST for Lake Scugog Enhancement Project (carried)
• Approved in principle Port Perry Tennis Club facility improvements (carried)
• Delegated CAO authority to approve special event policy exemptions during lame duck period (carried by 2/3 majority)

Community Grants Committee

The Community Grants Committee is meeting virtually to review two grant applications: one from the Prince Albert Public School Girls Club and one from the Durham Region Federation of Agriculture for the 'Celebrate Agriculture 2022' event. The committee will also adopt minutes from the June 20, 2022 meeting and receive submitted summaries from Big Brothers Big Sisters North Durham and Lake Scugog Caesarea Regatta.

• Review of grant application from Prince Albert Public School Girls Club
• Review of grant application from Durham Region Federation of Agriculture for 'Celebrate Agriculture 2022' event
• Adoption of 2022-06-20 Community Grants Advisory Committee Meeting Minutes
• Submitted summaries from Big Brothers Big Sisters North Durham and Lake Scugog Caesarea Regatta

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting to receive updates from Township of Scugog staff, the Region of Durham, the Mississaugas of Scugog Island First Nation (MSIFN), the Chamber of Commerce, and the BIA. The agenda is largely informational, with no decisions or public hearings listed. The only substantive discussion item is a Business Retention and Expansion Program update from Region of Durham staff.

• Township of Scugog update by Kevin Heritage, Director of Development Services
• Region of Durham update by Stacey Jibb and Glen Macfarlane
• MSIFN update by John Rowinski, CEO, Noozhoo Nokiiyan LP
• Chamber of Commerce update by Karey Anne Large
• Business Retention and Expansion Program update

The Economic Development Advisory Committee approved the minutes from its March 4, 2022 meeting. No other formal decisions were made; the meeting consisted of updates from Township staff, the Region of Durham, Mississaugas of Scugog Island First Nation, the Chamber of Commerce, and the BIA. A Business Retention and Expansion program update was presented, with members encouraged to volunteer as interviewers.

• Approved minutes of March 4, 2022 meeting (carried)

Environmental and Climate Change Advisory Committee

This is the agenda for the Scugog Environmental and Climate Change Advisory Committee meeting on September 14, 2022. The agenda contains only procedural boilerplate and no substantive items for discussion or decision.

The Scugog Environmental Advisory Committee voted to write a letter supporting concerns about the paid parking initiative at Durham Regional Forest trail heads in the Township of Uxbridge. The committee also approved spending remaining funds on bat boxes, bird boxes, and predator guards. A contractor was given the go-ahead to treat and cut phragmites at $2.71 per square meter. The meeting was the last regular meeting for the current Council term.

• Approved writing a letter in support of concerns about paid parking at Durham Regional Forest trail heads in Uxbridge
• Approved using remaining funds ($734.42) to purchase 3 bat boxes, 1-2 bird duck boxes, 3 bluebird boxes, plus poles and predator guards
• Authorized contractor to proceed with phragmites treatment and cutting at $2.71 per square meter
• Adopted the minutes from the June 6, 2022 meeting

Healthy Lake Scugog Steering Committee

The Healthy Lake Scugog Steering Committee is meeting virtually to discuss lake health initiatives. Agenda items include adopting June 2022 minutes, reviewing a 2023 work plan, and receiving updates from partner organizations. The committee will also hear progress reports on the Lake Scugog Enhancement Project from Kawartha Conservation, Scugog Lake Stewards, and the Township.

• Adoption of 2022-06-14 Healthy Lake Scugog Steering Committee minutes
• Discussion of 2023 Work Plan - Quick Wins
• Updates from Kawartha Conservation Authority, Scugog Lake Stewards, Parks Canada, MNRF, MSIFN, Durham Region Works
• Lake Scugog Enhancement Project updates from KCA, fundraising committee, and Township

The committee received updates on the Lake Scugog Enhancement Project (LSEP), noting that committed funding has reached $4.7 million toward a $5.5M target, with a $700K community campaign now underway. Durham Region Council ratified $1.2 million in funding on June 29, 2022. The project's oil grit separators are expected to be awarded in October 2022, with main construction starting fall 2023. No formal votes on substantive decisions were taken; the committee received all reports for information.

• Received updates on LSEP funding: $4.7M committed, $700K community campaign launched
• Noted Durham Region Council ratified $1.2M LSEP funding on June 29, 2022
• Adopted minutes of June 14, 2022 meeting (carried)
• Received reports from KCA, SLS, Parks Canada, Durham Region Works, and LSEP updates (carried)
• Adjourned meeting at 3:10 pm (carried)

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting to hear a presentation from the Region of Durham on the Water Street Sanitary Sewage Pumping Station design and construction, and to consider several consent agenda items including a final report on Canada Day celebrations, a free menstrual product pilot program, and August operating results. The agenda also includes routine procedural items such as closed session, disclosures, and announcements.

• Region of Durham presentation on Water Street Sanitary Sewage Pumping Station design and construction
• COMS-2022-013: 2022 Canada Day Celebrations final report
• COMS-2022-014: Free Menstrual Product Pilot Program at SCRC and BRC
• FIN-2022-033: Operating results as of August 31, 2022

The committee approved a free menstrual product pilot program for the 2022-2023 recreation season at the Scugog Community Recreation Centre and Blackstock Recreation Centre. A presentation from the Region of Durham on the Water Street sanitary sewage pumping station design and construction was received. Reports on the 2022 Canada Day celebrations and operating results as of August 31, 2022, were also received. No substantive decisions were made beyond these approvals.

• Approved free menstrual product pilot program for 2022-2023 recreation season at SCRC and BRC
• Received presentation on Water Street sanitary sewage pumping station design and construction update
• Received final report on 2022 Canada Day celebrations
• Received operating results report as of August 31, 2022

Special Council Meeting

This is a special council meeting with a single substantive item: a notice of motion expressing community condolences on the death of Queen Elizabeth II, moved by Councillor Guido and seconded by Councillor Kiezebrink. The rest of the agenda is procedural, including a closed session, a confirming by-law (48-22), and adjournment.

• Notice of motion expressing community condolences on the death of Queen Elizabeth II
• Confirming By-Law 48-22
• Closed session

The special council meeting was held primarily to pass a motion expressing condolences on the death of Queen Elizabeth II. Council approved a resolution to send an official letter of condolences to the Royal Family, Britain, and the Commonwealth via the Governor General of Canada. The meeting also included a moment of silence and the adoption of a confirming by-law for the meeting's proceedings.

• Approved condolence motion for Queen Elizabeth II (CR-2022-242)
• Passed By-Law 48-22 confirming meeting proceedings (CR-2022-243)

Housing Advisory Committee

The Scugog Housing Advisory Committee is holding a routine virtual meeting. The agenda includes adoption of the June 9, 2022 minutes, reports on social media opportunities and a monthly regional report, and discussion of news articles about affordable housing in Hamilton and Ajax. No major decisions or public hearings are listed.

• Adoption of 2022-06-09 Housing Advisory Committee minutes
• Discussion of social media opportunities
• Monthly regional report from Durham Region
• CBC News article on Hamilton's tiny homes show
• Region of Durham article on Ajax housing strategy survey (deadline September 6)

The Housing Advisory Committee approved a motion recommending that staff review the committee's terms of reference to include quarterly shared meetings with other advisory committees. The committee also discussed the ongoing housing crisis and potential topics for the 2023 council term, including a housing symposium and reviewing Ajax's housing survey. No substantive decisions were made beyond the motion.

• Approved motion recommending staff review terms of reference to include quarterly shared meetings with other advisory committees (carried)

Scugog Accessibility, Diversity, Inclusion, Equity Advisory Committee

The Scugog Accessibility Advisory Committee is meeting virtually to handle routine business: adopting the June 2022 minutes, discussing accessible charging stations for the township, receiving a LEAD update, and planning topics for 2023 reporting. No votes or decisions are listed on the agenda.

• Adoption of 2022-06-01 meeting minutes
• Discussion of accessible charging stations for Scugog
• LEAD program update
• Discussion of topics for 2023 reporting

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to discuss heritage matters, including an update on the street naming policy, heritage grants and permits, and the historical value of museum buildings. The agenda is largely procedural, with several items listed as updates or discussions rather than final decisions.

• Street Naming Policy update
• 230 Queen Street and 221 Mary Street heritage update
• Museum Buildings - Historical Value discussion
• Discussion topics for 2023 Reporting
• Adoption of 2022-06-07 meeting minutes

The Heritage Advisory Committee met but took no substantive decisions. Members discussed potential heritage designations for museum buildings (Rodman log cabin, Lee House), reviewed updates on the street naming policy and BIA activities, and considered future work plan topics. No motions were passed beyond adopting previous minutes and adjourning.

• Adopted June 7, 2022 meeting minutes (carried)
• Discussed but did not decide on street naming policy update (awaiting Region response)
• Discussed but did not decide on heritage designations for museum buildings (Rodman log cabin, Lee House)
• Discussed but did not decide on 2023 work plan topics (property designations, Old Mill use, grant program review)
• Adjourned meeting (carried)

Special Council Meeting

This special council meeting will consider two infrastructure items: a construction agreement for pedestrian signals at Greenbank and a contract award for the Balsam Street reconstruction project. The agenda also includes a closed session and a confirming by-law.

• Greenbank Pedestrian Signals - Construction Agreement (PWIS-2022-030)
• Balsam Street Reconstruction - Contract Award (S2022-15, PWIS-2022-031)
• Confirming By-Law 47-22

Council awarded the $1.49M Balsam Street reconstruction contract to Nick Carchidi Excavating Limited, with additional funding from the Canada Community Building Fund Reserve. It also approved a $284,050 construction agreement with the Province for pedestrian crossing signals on Highway 7/12 at Cragg Road, Greenbank, allocating $88,501.74 from the Roads Levy Reserve. Both items were carried unanimously, with one councillor declaring a conflict on the Balsam Street item.

• Approved $284,050 construction agreement with Ontario for Greenbank pedestrian signals (carried)
• Allocated $88,501.74 from Roads Levy Reserve for Greenbank signals (carried)
• Awarded $1,493,120.49 Balsam Street reconstruction contract to Nick Carchidi Excavating Limited (carried; Councillor Guido declared conflict)
• Allocated $140,177.83 from Canada Community Building Fund Reserve for Balsam Street (carried)
• Passed confirming by-law 47-22 (carried)

Council Meeting

Scugog Council meets virtually on July 19, 2022, starting with a closed session to discuss the acquisition and disposition of the Cartwright High School and Union Avenue site. In open session, they will hear presentations on proposed speed limit changes, a request for exclusive use of Palmer Park for a Chamber of Commerce beer festival, and an update on the second access to Scugog Island. The consent agenda includes reports on dedicating land as a public highway, reserve fund changes, a COVID-19 after-action report, Palmer Park washroom design options, and a sidewalk replacement contract award, along with several by-laws.

• Closed session: CONF-2022-013 - Cartwright High School and Union Avenue Site - acquisition and disposition
• Presentation: Traffic By-Law 23-22 - request for new speed limits and other revisions
• Presentation: Exclusive use of Palmer Park for Scugog Chamber of Commerce Beer Festival
• Report PWIS-2022-029: Sidewalk Replacements Contract Award
• By-law 44-22: Establish Blocks 26 and 27, 40M-2059 as public highway

Council authorized staff to create an application for residents who did not receive their final property tax bills in May 2022 to apply for a one-time credit of the penalty charged, provided they were in good standing for the past two years. The motion was carried by a 2/3 majority vote. Council also approved several other items including a sidewalk replacement contract, a washroom design option for Palmer Park, and exemptions for the Chamber of Commerce Beer Festival.

• Approved tax penalty credit application for residents who missed final tax bills (2/3 majority)
• Awarded $104,525 sidewalk replacement contract to Aloia Bros. Concrete Contractors Ltd.
• Approved Green Flush option for Palmer Park washroom design, with adult changing table and Hoyer lift to be investigated
• Approved exemptions from Municipal Alcohol Policy for Chamber of Commerce Beer Festival (glass steins, higher alcohol content)
• Approved exclusive use of Palmer Park for Beer Festival on Aug 5-6, 2022
• Approved By-Law 45-22 to create reserve fund accounts for capital purposes
• Approved By-Law 44-22 to establish Blocks 26 and 27 as public highway
• Approved By-Law 43-22 to exempt certain lands from Part Lot Control

Council Meeting

Scugog Council holds a statutory public meeting and considers a temporary use by-law for a farm market at 10750 Regional Road 57. The agenda also includes contract awards for pickup trucks, a procurement policy update, and several by-laws including cannabis zoning and a parks by-law.

• Temporary Use By-Law application (Z-04-2022) for K&R McNeill, 10750 Regional Road 57
• Contract awards for three pickup truck replacements (PWIS-2022-024, 025, 026)
• Procurement Policy update (FIN-2022-030)
• By-laws to amend Official Plan and Zoning By-law 14-14 regarding cannabis facilities
• Parks By-Law (33-22) and Theatre on the Ridge lease at Scugog Shores Museum (34-22)

Council approved the projects identified in the Information Technology Strategic Plan update as Capital Project 2022, and awarded contracts for three new pickup trucks totaling $212,812. Council also passed several by-laws, including amendments to the Official Plan and Zoning By-law regarding cannabis facilities, and a lease agreement with Theatre on the Ridge. A temporary use by-law application for 10750 Regional Road 57 was received for information, with staff to report back with a recommendation.

• Approved IT Strategic Plan projects as Capital Project 2022 (CR-2022-179)
• Awarded $100,072 contract for one-ton pickup to Blue Mountain Chrysler (CR-2022-190)
• Awarded $54,545 contract for half-ton pickup to Blue Mountain Chrysler (CR-2022-205)
• Awarded $58,195 contract for half-ton pickup to Blue Mountain Chrysler (CR-2022-206)
• Passed By-law 38-22 amending Official Plan for cannabis facility criteria (CR-2022-209)
• Passed By-law 39-22 amending Zoning By-law for cannabis uses (CR-2022-210)
• Passed By-law 34-22 authorizing lease with Theatre on the Ridge (CR-2022-195)
• Received temporary use by-law application for 10750 Regional Road 57; staff to report back (CR-2022-177)

Planning and Community Affairs Committee

The Planning and Community Affairs Committee is meeting to discuss and recommend on several planning and public works items, including a proposed telecommunications tower, a zoning by-law amendment, cannabis facility regulations, and multiple park-related contract awards. The agenda also includes presentations on the asset management plan, fire services annual report, and Palmer Park washroom design options.

• Proposed telecommunication tower at 10651 Scugog Road (TT-01-2022)
• Zoning by-law amendment for 260 Townline Road (Z/02/2022)
• Township-initiated Official Plan and Zoning By-law amendments for cannabis cultivation and production facilities
• Contract awards for Palmer Park playground redevelopment, Cawkers Creek Park, and picnic shelter replacement
• 2022 Development Charges Update and 2022 Asset Management Plan

The committee approved a township-initiated Official Plan and Zoning By-law amendment to regulate cannabis cultivation and production facilities, and endorsed a 65-metre telecommunications tower at 10651 Old Scugog Road with no objection. It also adopted the 2022 Asset Management Plan, awarded contracts for Palmer Park playground and Cawkers Creek Park, and deferred the picnic shelter replacement to September. A notice of motion requesting a provincial community alert program for special needs individuals was carried.

• Approved cannabis cultivation/production facility regulations (carried)
• Approved telecom tower at 10651 Old Scugog Road (carried)
• Adopted 2022 Asset Management Plan (carried)
• Awarded Palmer Park playground contract to Forest Ridge Landscaping Inc. for $374,539 (carried)
• Awarded Cawkers Creek Park contract to Gray's Landscaping for $258,813 (carried)
• Deferred picnic shelter replacement to September 26, 2022 (carried)
• Approved zoning amendment for 260 Townline Road to remove holding symbol (carried)
• Carried notice of motion for community alert program for special needs (2/3 majority)

Community Grants Committee

The Community Grants Committee is meeting virtually to review five grant applications, including from the Lake Scugog Regatta Association, an individual athlete, Durham Regional Police Service, Port Perry Seniors Club, and Community Care Durham. The committee will also adopt minutes from its March 21, 2022 meeting. No decisions are recorded in the agenda; the meeting is for discussion and review.

• Review of Lake Scugog Regatta Association grant application for Caesarea Regatta
• Review of Catie Sahadath (individual athlete) grant application for Dragon Boats
• Review of Durham Regional Police Service grant application for Community Day Event
• Review of Port Perry Seniors Club grant application for Seniors Christmas Dinner
• Review of Community Care Durham grant application for Kilometers for CCD

The Community Grants Committee approved all five grant applications reviewed at the meeting, totaling $3,500. Two requests were reduced to $500 each due to the Township's grant policy limiting one-day events to that amount. The committee also requested that one grant recipient promote the Township as a sponsor.

• Approved $1,000 grant to Lake Scugog Regatta Association for Caesarea Regatta (carried)
• Approved $1,000 grant to Catie Sahadath for Dragon Boat World Championships (carried)
• Approved $500 grant to Durham Regional Police Service for Community Day (carried)
• Approved $500 grant to Port Perry Seniors Club for Christmas Dinner (carried)
• Approved $1,000 grant to Community Care Durham for Kilometers for CCD (carried)

Healthy Lake Scugog Steering Committee

The Healthy Lake Scugog Steering Committee is meeting virtually to discuss the status of key recommendations from the Lake Scugog Environmental Management Plan and the Port Perry Stormwater Management Plan, and to review the 2021-2022 work plan for quick-win actions. The agenda includes updates from partner organizations and the Lake Scugog Enhancement Project.

• Status of implementation of key recommendations in LSEMP and PP Storm water Mgt Plan
• Discussion of action plan for 'quick wins' in 2021-2022 HLS work plan
• Updates from Kawartha Conservation Authority, Scugog Lake Stewards, Parks Canada, MNRF, Mississaugas of Scugog Island First Nation, Durham Region Works
• Lake Scugog Enhancement Project update from KCA, fundraising committee, and Township

The Healthy Lake Scugog Steering Committee learned that Durham Region's Finance and Administration Committee unanimously passed a motion recommending a $1.2 million grant for the Lake Scugog Enhancement Project, subject to ratification at the Regional Council meeting on June 29, 2022. The committee also received updates on the project, including a revised cost estimate of $5.5 million and a new $700,000 federal grant. No formal decisions were made by the committee itself; it only received the updates for information.

• Received updates on Lake Scugog Enhancement Project and other reports (carried)
• Adopted minutes of April 12, 2022 meeting (carried)
• Adjourned meeting (carried)

Tourism Advisory Committee

The Scugog Tourism Advisory Committee is meeting virtually to handle routine business, including adopting minutes from May 10, 2022. The main items are a presentation from the Bill Lishman Memorial Sculpture Group and an update on Canada Day celebrations.

• Presentation by Bill Lishman Memorial Sculpture Group (Bill Eull, Dough Moffatt) with location map and fundraising goal thermometer
• Update on 2022 Canada Day Celebrations (report COMS-2022-011)
• Adoption of May 10, 2022 meeting minutes

Housing Advisory Committee

This is a routine Housing Advisory Committee meeting held virtually, with no major decisions listed on the agenda. Items include adoption of prior minutes, a monthly regional report, and discussion of social media opportunities.

• Adoption of 2022-05-10 Housing Minutes
• Discussion of social media opportunities
• Monthly regional report

The Scugog Housing Advisory Committee met and adopted the previous minutes. Members heard a regional report noting a sharp increase in homelessness, with 454 people added to the 'by name' list in 2021 and an 89% rise in March 2022 compared to the prior year. The committee also discussed social media outreach, requesting staff clarification for September, and asked to receive the LEAD program's final report. No formal decisions were made beyond adopting the minutes and adjourning.

• Adopted minutes of May 12, 2022 meeting (carried)
• Placed social media opportunities on September agenda
• Requested staff update on media outreach procedures for September
• Requested copy of LEAD program's final report
• Adjourned meeting at 2:39 pm (carried)

Environmental and Climate Change Advisory Committee

This agenda for the Scugog Environmental and Climate Change Advisory Committee meeting on June 8, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

The Scugog Environmental Advisory Committee met on June 8, 2022, and adopted the minutes from its May 11 meeting. Members heard a presentation on Durham Wastewater and discussed several ongoing items, including a turtle collision issue and a phragmites control quote. No formal decisions were made beyond the minutes adoption and adjournment.

• Adopted minutes of May 11, 2022 meeting (carried)
• Tabled discussion on Earthroots turtle collisions to next meeting
• Adjourned meeting

Heritage Advisory Committee

The Heritage Advisory Committee is meeting virtually to discuss heritage matters, including a street naming policy update, a heritage grant update for 269 Queen Street, and several heritage permits and requests. The committee will also hear updates on the BIA and Palmer Park washroom design, and consider a heritage plaque request for 1572 King Street.

• Street Naming Policy Update
• 269 Queen Street Heritage Grant update
• 3505 Church Street Garage
• 1572 King Street Heritage Plaque Request
• 294 Queen Street - Port Perry United Church - Heritage Permit

The Heritage Advisory Committee approved the heritage permit design for a garage at 3505 Church Street, contingent on the applicants providing a sample of the actual garage door for review before installation. The committee also approved a motion to pay 50% of the cost for a Heritage Pride Plaque for 1572 King Street, and had no objection to a sign variance for 1893 Scugog Street (VOS Independent Grocer). Additionally, the committee noted the withdrawal of a heritage grant application for 269 Queen Street and recommended reallocating remaining funds to previously approved grant recipients.

• Approved heritage permit design for 3505 Church Street garage, conditional on door sample (carried)
• Approved 50% funding for Heritage Pride Plaque at 1572 King Street (carried)
• No objection to sign variance for 1893 Scugog Street (VOS Independent Grocer) (carried)
• Adopted May 3, 2022 minutes as amended (carried)
• Noted withdrawal of 269 Queen Street heritage grant application; funds to be reallocated to approved recipients
• Adjourned meeting (carried)

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting to discuss and potentially decide on several administrative and operational items, including a lease agreement for Theatre on the Ridge, updates to the parks by-law, and the 2023 budget timetable. The agenda also includes reports on accessibility, Canada Day celebrations, and reserve funds. The meeting is largely procedural, with most items under the consent agenda.

• Theatre on the Ridge lease (COMS-2022-010)
• Parks By-Law updates (COMS-2022-012)
• 2023 Budget Timetable (FIN-2022-024)
• Reserve and Reserve Funds 2021 closing and 2022 opening (FIN-2022-025)
• 2022 Canada Day Celebrations (COMS-2022-011)

The General Purpose and Administration Committee approved several items, including a lease agreement with Theatre on the Ridge, the 2022 Canada Day celebrations as an event of municipal significance with waived background checks for vendors, updates to the Parks By-law, and the 2023 budget timetable. The committee also supported restructuring the accessibility committee into a new SADIE advisory committee and received reports on reserves and accessibility updates.

• Approved Theatre on the Ridge lease agreement (carried)
• Approved 2022 Canada Day celebrations as event of municipal significance, waived vendor background checks (carried)
• Adopted Parks By-law updates as amended (carried)
• Received Township of Scugog Accessibility Update (carried)
• Endorsed 2023 Budget Timetable (carried)
• Supported restructuring SAAC to SADIE Advisory Committee (carried)
• Received Reserve and Reserve Funds 2021 Closing and 2022 Opening report (carried)

Scugog Accessibility, Diversity, Inclusion, Equity Advisory Committee

The committee will discuss several accessibility-related items including charging stations and regional award nominations. The agenda also includes a report on the Leading Equitable and Accessible Delivery (LEAD) improvement plan.

• Charging Stations for Scugog discussion with Kevin Arsenault
• Regional Accessibility Award nominations
• Palmer Park Washroom Building update
• Leading Equitable and Accessible Delivery (LEAD) in Scugog Executive Summary Report

The Scugog Accessibility Advisory Committee voted to ask Council to approve the nomination of Two Blokes Cider at 21300 Simcoe Street for the 2022 Region of Durham's Accessibility Award. The committee also discussed scooter charging stations and provided comments on the Palmer Park washroom building, including suggestions for an adult changing table and a toilet lift. No other substantive decisions were made.

• Approved motion to ask Council to nominate Two Blokes Cider for 2022 Region of Durham Accessibility Award (carried)
• Adopted minutes of May 4, 2022 meeting (carried)
• Agreed to discuss organizing a working group for scooter charging stations (discussion only)
• Provided comments on Palmer Park washroom building, including adult changing table and toilet lift (discussion only)

Council Meeting

This is a regular Council meeting with a consent agenda covering minutes, reports, and by-laws. Key items include a presentation on proposed revisions to the Official Plan and Zoning By-law 14-14, the 2021 audited financial statements, and several contract awards. The meeting also includes a notice of motion regarding seasonal patios.

• Proposed revisions to Scugog Official Plan and Zoning By-law 14-14 (presentation by Valerie Cranmer, Housing Advisory Committee)
• 2021 Audited Financial Statements (presentation by Matthew Haire, BDO)
• By-law 27-22: Zoning amendment for Part Lots 17-18, Concession 5 (Delpark Homes, Z-06-2021)
• By-law 28-22: Community Improvement Plan for Port Perry Employment Area
• Sand Dome Replacement contract award (Port Perry Depot) and Automated Vehicle Location Service contract award

Council approved the 2021 draft consolidated financial statements and appointed BDO as the Township's auditor for 2022. Council also approved the 2021 operating surplus allocation, awarding contracts for a sand dome replacement and an automated vehicle location system, and passed several by-laws including a community improvement plan for the Port Perry Employment Area. A notice of motion to extend the seasonal patio timeframe from May 1 to November 1 was carried.

• Approved 2021 audited financial statements and appointed BDO as 2022 auditor (CR-2022-147)
• Approved 2021 operating surplus allocation of $1,325,500 to various reserves (CR-2022-163)
• Awarded $598,500 sand dome replacement contract to Storage Systems Construction Corporation (CR-2022-165)
• Awarded $43,485.15 automated vehicle location system contract to DiCAN Inc. (CR-2022-157)
• Passed By-law 28-22 adopting Community Improvement Plan for Port Perry Employment Area (CR-2022-159)
• Passed By-law 26-22 authorizing lease with Greenbank Community Association for Centennial Hall (CR-2022-166)
• Carried notice of motion to extend seasonal patio timeframe to May 1 - November 1 (CR-2022-167)
• Approved application for FCM Municipal Asset Management Program grant with $60,000 commitment (CR-2022-169)

Planning and Community Affairs Committee

The Planning and Community Affairs Committee is meeting to discuss and potentially decide on several planning and administrative items, including a proposed telecommunication tower, a zoning by-law amendment, and implementation guidelines for a community improvement plan. The agenda also includes routine procedural items such as a closed session and announcements.

• Proposed telecommunication tower at 16050 Old Simcoe Road (TT-01-2022)
• Zoning by-law amendment application (Z/06/2021) by Delpark Homes, Part of Lots 17-18, Conc. 5, Ward 2
• Port Perry Employment Area Community Improvement Plan (CIP) – recommended implementation guidelines
• Greenbank Community Hall lease renewal (CORP-2022-016)
• Update and modernization of procurement process (FIN-2022-021)

The Planning and Community Affairs Committee approved a 22-metre Bell Mobility telecommunications tower at 16050 Old Simcoe Road, subject to a Letter of Undertaking and grading plan. It also approved a zoning by-law amendment for residential development by Delpark Homes, endorsed the Port Perry Employment Area Community Improvement Plan guidelines, and authorized lease renewal for Greenbank Centennial Hall. Funding of $15,000 for procurement modernization and $30,000 for cellular/internet improvements was approved from the Systems & Security Contingency Reserve Fund.

• Approved Bell Mobility tower at 16050 Old Simcoe Road, no objection to ISED (carried)
• Approved zoning by-law amendment for Delpark Homes residential development (carried)
• Endorsed Port Perry Employment Area CIP Guide and Application Package (carried)
• Authorized Greenbank Community Hall lease renewal with Greenbank Community Association (carried)
• Approved $15,000 for procurement process update from reserve fund (carried)
• Approved $30,000 for cellular reception and internet improvements from reserve fund (carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting electronically to handle routine business, including electing a vice chair and adopting the March 4, 2022 minutes. Members will hear updates from Township staff, the Region of Durham, the Chamber of Commerce, and the BIA. The main discussion items are the North Durham Economic Development Plan 2022-2026 and a draft Agri-Food Growth Plan, both presented by regional staff.

• Election of Vice Chair
• Adoption of March 4, 2022 minutes
• North Durham Economic Development Plan 2022-2026 update
• Draft Agri-Food Growth Plan presented by Region of Durham
• Updates from Township, Region, Chamber, and BIA

Environmental and Climate Change Advisory Committee

This agenda for the Scugog Environmental and Climate Change Advisory Committee meeting on May 11, 2022, contains only procedural boilerplate and no substantive items. No decisions, discussions, or specific agenda topics are listed.

The Environmental Advisory Committee discussed a proposed resolution to support Bill 279 but decided not to move forward at this time, citing the need for more information. They suggested inviting a Durham Region waste representative to present. Other actions included adopting the April minutes, planning an invasive species quote, and continuing the tree protection by-law survey discussion.

• Adopted April 13, 2022 minutes (carried)
• Deferred Bill 279 resolution pending more information
• Agreed to send invasive species list of 6 sites for a quote
• Continued tree protection by-law survey discussion to June agenda
• Purchased seedlings for May 28 giveaway at $768.58

Tourism Advisory Committee

The Tourism Advisory Committee approved the minutes from its March 8, 2022 meeting and received updates on local tourism initiatives, including a presentation from Town Trolley Tours. No formal decisions were made beyond the minutes approval; the committee discussed cultural asset inventory and upcoming events.

• Approved minutes of March 8, 2022 meeting (carried)
• Adjourned meeting at 12:49 p.m. (carried)

Housing Advisory Committee

The Scugog Housing Advisory Committee is meeting virtually to discuss proposed revisions to the Official Plan and Zoning By-law, along with other housing-related matters. The agenda includes adoption of previous minutes, a regional report, and correspondence about provincial housing legislation. No decisions are recorded in the agenda itself.

• Proposed revisions to Official Plan and Zoning By-law
• Adoption of 2022-03-10 committee minutes
• Discussion of Ford government housing legislation
• Social media opportunities update
• Monthly regional report

The Housing Advisory Committee approved a motion to attend the June 20, 2022 PCA meeting to present a report on proposed revisions to the Scugog Official Plan and Zoning By-law, and asked staff to review the report and provide recommendations in the fall. The committee also discussed Bill 109 and regional housing updates, but no other substantive decisions were made.

• Approved motion to present proposed Official Plan and Zoning By-law revisions at June 20 PCA meeting
• Approved request for staff to review report and provide recommendations in fall
• Adopted March 10, 2022 minutes as circulated
• Adjourned meeting at 2:45 pm

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting to discuss and potentially approve a contract award for the rehabilitation of Bridge No. 1, along with several financial reports and policy updates. Items include annual reports on building permit fees, reserve funds, leasing, and an investment policy update. The committee will also consider a support request from the Scugog Chamber of Commerce and fire department items.

• Bridge No. 1 Rehabilitation Contract Award (PWIS-2022-015)
• Building Permit Fees Annual Report for 2021 (FIN-2022-012)
• Canada Community Building Funding 2021 Annual Report (FIN-2022-013)
• Scugog Chamber of Commerce Support Request (FIN-2022-018)
• Investment Policy Update (FIN-2022-017)

The General Purpose and Administration Committee approved a $122,929.33 contract for Bridge No. 1 rehabilitation and authorized a $6,500 grant to the Scugog Chamber of Commerce, funded from the 2021 surplus. The committee also approved an updated Investment Policy and received several annual reports. A motion to consider a loan arrangement for the chamber was withdrawn and replaced with one authorizing negotiations for a repayable loan.

• Approved $122,929.33 contract for Bridge No. 1 Rehabilitation to Bob Hendricksen Construction Ltd.
• Authorized $6,500 grant to Scugog Chamber of Commerce from 2021 surplus
• Approved updated Investment Policy
• Received Parkland Reserve Fund 2021 Treasurer's Annual Statement
• Received Development Charges Reserve Fund 2021 Treasurer's Annual Statement
• Received 2021 Annual Leasing Report
• Approved Fire Department Alerting Services Amending Agreement
• Received proclamations issued by Mayor's office for May 2022

Scugog Accessibility, Diversity, Inclusion, Equity Advisory Committee

The Scugog Accessibility Advisory Committee endorsed the 2022 Election Accessibility Plan as presented, with no issues or changes noted. The committee also supported further discussions on expanding its mandate to include diversity, equity, and inclusion, and requested the Mayor proclaim National AccessAbility Week.

• Endorsed 2022 Election Accessibility Plan (carried)
• Supported further discussions on expanding committee mandate to include diversity, equity, and inclusion (carried)
• Requested Mayor proclaim National AccessAbility Week May 29-June 4, 2022 and raise accessibility flag (carried)

Heritage Advisory Committee

The committee discussed heritage permit applications for 230 Queen Street and 221 Mary Street, but no permits were approved; members encouraged the applicant to submit a complete application. They also reviewed a heritage plaque request for 1572 King Street, Prince Albert, and agreed to have a member review the plaque program and report back in June. No formal decisions were made on these items.

• Adopted April 5, 2022 meeting minutes (carried)
• Discussed heritage permit applications for 230 Queen Street and 221 Mary Street; no approval, applicant to submit complete application
• Reviewed heritage plaque request for 1572 King Street; member to review plaque program and report in June
• Approved heritage grants for 174-178 Queen Street (Brocks on Foot) and 154 Queen Street (Village Decor); projects have begun
• Agreed to follow up with Mr. Allen regarding revised heritage grant application for 269 Queen Street
• Adjourned meeting at 3:36 pm (carried)

Council Meeting

Council awarded a $935,231.36 contract for granular material to Robert E. Young Construction Ltd. and a $170,000 contract for Palmer Park playground equipment to Playground Planners. It also approved several other contracts, by-laws, and reports, including a traffic by-law update and a recreation truck replacement.

• Awarded $935,231.36 granular material supply contract to Robert E. Young Construction Ltd. (carried)
• Awarded $170,000 Palmer Park playground equipment contract to Playground Planners (carried)
• Awarded $98,232.00 recreation truck replacement contract to Blue Mountain Chrysler Ltd. (carried)
• Awarded $96,165.00 one-ton crew cab replacement contract to Blue Mountain Chrysler Ltd. (carried)
• Adopted updated traffic by-law with new speed limits and parking changes (carried)
• Passed By-law 22-22 regulating election signs (carried)
• Passed By-law 24-22 establishing Block 67 as public highway and authorizing land transfer (carried)
• Referred Scugog Chamber of Commerce funding request to staff for report (carried)

Housing Advisory Committee

The agenda for the Scugog Housing Advisory Committee meeting on 2022-04-14 contains only boilerplate interface text and no substantive agenda items. No decisions, discussions, or specific topics are listed.

Environmental and Climate Change Advisory Committee

This agenda for the Scugog Environmental and Climate Change Advisory Committee meeting on April 13, 2022, contains only procedural boilerplate and no substantive items for discussion or decision.

The Scugog Environmental Advisory Committee met on April 13, 2022, and adopted the minutes from its March 9 meeting. The committee tabled discussions on a resolution for Bill 279 and a tree protection by-law report to the next meeting. No other substantive decisions were made; updates were provided on EV charging stations, Kawartha Conservation programs, and a permeable pavement trail project.

• Adopted minutes of March 9, 2022 meeting (carried)
• Tabled resolution for Bill 279 proposal to next meeting
• Tabled tree protection by-law report to next meeting

Healthy Lake Scugog Steering Committee

The Healthy Lake Scugog Steering Committee met and received updates from various partners, including progress on the Lake Scugog Enhancement Project (LSEP), with funding at $3.6M of a $5.25M target. The committee approved the minutes and received all updates for information. No formal decisions were made beyond adopting the minutes and receiving reports.

• Adopted minutes of February 2, 2022 meeting (carried)
• Received updates under sections 6 and 7 for information (carried)
• Adjourned meeting at 3:20 pm (carried)

Planning and Community Affairs Committee

The Planning and Community Affairs Committee is meeting virtually to discuss two planning reports: a township-initiated Official Plan and Zoning By-law amendment regarding cannabis cultivation and production facilities, and the Envision Durham alternative land scenarios assessment. The cannabis item includes a public meeting and draft amendments. The agenda is otherwise largely procedural, with closed session and routine items.

• Public meeting on proposed Official Plan and Zoning By-law amendments for cannabis cultivation and production facilities (DEV-2022-008)
• Report on draft Official Plan Amendment SOP/02/2018 and Zoning By-law Amendment Z/11/2018 for cannabis facilities
• Report on Envision Durham Alternative Land Scenarios Assessment (DEV-2022-009) with summary analysis of 5 scenarios
• Closed session scheduled, with matters arising from closed session to be reported

Scugog Accessibility, Diversity, Inclusion, Equity Advisory Committee

The agenda for the Scugog Accessibility, Diversity, Inclusion, Equity Advisory Committee meeting on 2022-04-06 contains only boilerplate interface text and no substantive agenda items. There are no listed decisions, discussions, or attachments to report.

General Purpose and Administration Committee

The General Purpose and Administration Committee approved a sole-source contract with KPMG for CRM implementation at $252,000, plus $65,000 in annual operating costs for 2023. It also waived $3,044 in rental fees for the Dragon Boat Festival at Palmer Park and renewed a Memorandum of Understanding with the Scugog Float Flyers Club. Presentations from Durham Regional Police, myDurham311, and customer service enhancements were received.

• Approved sole-source CRM contract with KPMG for $252,000 (GPA-2022-019)
• Authorized $65,000 annual operating costs for CRM in 2023 budget (GPA-2022-019)
• Waived $3,044 in rental fees for Palmer Park for Dragon Boat Festival (GPA-2022-017)
• Renewed MOU with Scugog Float Flyers Club for municipal property use (GPA-2022-020)
• Received presentation from Durham Regional Police on 2021 update and 2022 objectives (GPA-2022-018)
• Received presentation on myDurham311 project update (GPA-2022-018)
• Received presentation on customer service enhancements (GPA-2022-019)

Council Meeting

Council will consider the 2022 final tax levy by-law, several contract awards including a new concrete arena floor and Seagrave Park playground equipment, and amendments to fees and charges. Closed session items cover land acquisition/disposition, including a contribution agreement for Palmer Park playground retrofit and requests to purchase municipal lands. The agenda also includes routine adoption of committee minutes and a notice of motion for a Mayor's Gala.

• 2022 Final Tax Levy By-Law (FIN-2022-009)
• Contract award for new concrete arena floor at Scugog Arena (COMS-2022-005)
• Contract award for Seagrave Park playground equipment (PWIS-2022-008)
• Surface treatment and slurry seal contract award for Cartwright West Quarter Line and Church Street (PWIS-2022-009)
• Amendments to Fees and Charges By-law 09-22 (CORP-2022-012)

Community Grants Committee

The Community Grants Committee is meeting electronically to review a grant application from Big Brothers Big Sisters North Durham for a clothing sale, adopt previous minutes, and discuss social media outreach and meeting format. The agenda is largely procedural, with one substantive item: the grant application review.

• Review of Big Brothers Big Sisters North Durham community grant application for a clothing sale
• Adoption of December 13, 2021 meeting minutes
• Update on social media outreach and 2022 grant program news release
• Discussion on holding meetings in person or virtually

The Community Grants Committee approved a $500 grant to Big Brothers Big Sisters North Durham to help cover the rental cost of the Scugog Community Centre for its Kids Clothing and Toy sale on April 23, 2022. The committee also agreed to continue holding meetings virtually for the remainder of the Council term. No other applications or substantive decisions were made.

• Approved $500 grant to Big Brothers Big Sisters North Durham for Community Centre rental (carried)
• Agreed to continue virtual committee meetings for the remainder of the Council term (carried)
• Adopted December 13, 2021 meeting minutes (carried)

Planning and Community Affairs Committee

The Planning and Community Affairs Committee is meeting to discuss several planning applications and reports, including a proposed subdivision and zoning by-law amendment on Old Simcoe Road, a Regional Official Plan Amendment for Regional Road 57, and a zoning amendment on Bradburn Road. The committee will also consider declaring lands surplus and a memorandum of understanding with the Region of Durham, plus updates on the Community Banner Program and Municipal Modernization Program. The meeting is held electronically due to COVID-19, with no public in-person attendance.

• Draft Plan of Subdivision (S-S-2021-02) and Zoning By-law Amendment (Z/07/2021) for 15762 Old Simcoe Road, Ward 5
• Regional Official Plan Amendment ROPA 2021-008 for 3512 Regional Road 57, Ward 4
• Zoning By-law Amendment Z/01/2022 for 3510 Bradburn Road, Ward 4
• Declaration of lands as surplus and MOU with Region of Durham (CORP-2022-010)
• Community Banner Program report (COMS-2022-003)

Special Council Meeting

This is a special council meeting held electronically due to COVID-19. The main item is a closed session to discuss an update to the Township of Scugog's vaccination policy. The meeting also includes routine procedural items such as a confirming by-law and adjournment.

• Closed session item CONF-2022-009: Township of Scugog Vaccination Policy Update
• Confirming By-Law 14-22 for the special council meeting

Council repealed the Township of Scugog COVID-19 Vaccination Policy effective March 21, 2022, for all employees except firefighters, who remain under the existing policy. The decision was made after a closed session and carried unanimously. Council will revisit the policy if provincial direction changes or COVID infection trends increase.

• Repealed COVID-19 Vaccination Policy for employees, effective March 21, 2022 (carried)
• Exempted firefighters from repeal, continuing under existing vaccination policy (carried)
• Agreed to revisit policy if provincial direction or infection trends change (carried)
• Received Report CONF-2020-009 on policy update (carried)
• Passed By-Law 14-22 confirming meeting proceedings (carried)

Housing Advisory Committee

The Scugog Housing Advisory Committee is meeting electronically to discuss proposed amendments to the Secondary Units Zoning By-law, review the February 2022 minutes, and receive a monthly regional report. The agenda is largely procedural, with the zoning by-law amendment discussion being the main substantive item.

• Proposed amendments to Secondary Units Zoning By-law
• Adoption of 2022-02-10 Housing Advisory Committee minutes
• Monthly Regional Report
• Discussion on in-person vs. online committee meetings

The Scugog Housing Advisory Committee reviewed proposed Official Plan amendments for secondary units and zoning, with a final draft expected in April. The committee agreed to move to in-person meetings for the remainder of the council term, contingent on unanimous consent from absent members, and will follow safety protocols. No formal decisions were made on housing projects; updates were provided on regional initiatives.

• Adopted February 10, 2022 minutes (carried)
• Agreed to move to in-person meetings if absent members agree (carried)

Environmental and Climate Change Advisory Committee

This agenda for the Scugog Environmental and Climate Change Advisory Committee meeting on March 9, 2022, contains only procedural boilerplate and no substantive items for decision or discussion.

The Scugog Environmental Advisory Committee approved its operating and capital budgets, adopted the previous minutes, and recommended that Council approve the 2022 Work Plan. The committee also received updates on township projects, including permeable paving and EV charging stations, and discussed a resolution on Bill 279.

• Approved $1,500 operating budget and $10,000 invasive species mitigation capital budget
• Adopted minutes of February 9, 2022 meeting
• Recommended Council approve the 2022 Work Plan (moved by Keiko Lui)

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting electronically to discuss routine administrative items, including appointments to the Compliance Audit Committee and agreements related to the Port Perry Farmers Market. The agenda is largely procedural, with no major policy decisions listed.

• Recognition of retirement of Kim Cox
• Port Perry Farmers Market hydro fees for upcoming season
• CORP-2022-008: Compliance Audit Committee Member Appointments 2022-2026
• PWIS-2022-007: Port Perry Farmer's Market Land Usage Agreement renewal

The committee approved waiving the daily hydro fee for the Port Perry Farmers Market for 2022 and authorized signing the Land Usage Agreement. It also appointed members to the Compliance Audit Committee for 2022-2026. An unscheduled delegation about the Farmers Market washrooms was permitted and received.

• Approved waiving Port Perry Farmers Market daily hydro fee for 2022 (carried)
• Authorized Mayor and Clerk to sign Land Usage Agreement with Port Perry Farmers Market (carried)
• Permitted unscheduled delegation by Matthew Somerville on Farmers Market Land Usage Agreement (carried by 2/3 majority)
• Received delegation by Matthew Somerville regarding Farmers Market Land Usage Agreement (carried)
• Appointed John Sheldon, Kasia Malz, Mario Longo to Compliance Audit Committee 2022-2026 (carried)
• Appointed Mike Whiston as alternate to Compliance Audit Committee 2022-2026 (carried)
• Adopted by-law to appoint Compliance Audit Committee members (carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee is meeting electronically to elect a vice chair, adopt minutes from January, and receive updates from partner organizations. The main substantive item is a discussion of the Business Retention and Expansion Program, including a draft action plan and survey. No presentations or correspondence are listed.

• Election of Vice Chair
• Adoption of January 14, 2022 minutes
• Business Retention and Expansion Program discussion with draft action plan and survey
• Updates from OMAFRA, agriculture, and real estate sectors

The Economic Development Advisory Committee deferred the election of a Vice Chair to the next meeting and approved the minutes from the January 14, 2022 meeting. The committee also voted to return to in-person meetings starting May 13, 2022. No other substantive decisions were made; the rest of the meeting consisted of informational updates on agriculture, real estate, and a proposed Business Retention and Expansion program.

• Deferred election of Vice Chair to next meeting (carried)
• Approved minutes of January 14, 2022 meeting (carried)
• Approved return to in-person meetings starting May 13, 2022 (carried)

Scugog Accessibility, Diversity, Inclusion, Equity Advisory Committee

The Scugog Accessibility Advisory Committee is meeting electronically to review updated Township accessibility policies, discuss the 2021 annual report and 2022 work plan, and address a school drop-off concern. The agenda also includes routine items like minutes adoption and public comments.

• Review of updated Township Accessibility Policies
• 2021 Annual Report and 2022 SAAC Work Plan (draft)
• School drop-off concern
• Tip the Hat Program/recipient update

The Scugog Accessibility Advisory Committee approved its 2021 Annual Report and 2022 Work Plan for Council's endorsement, with minor changes. The committee also unanimously agreed to keep meetings virtual for the remainder of the Council term. No other substantive decisions were made; the meeting included a policy review presentation and discussion of the Tip the Hat program.

• Approved 2021 Annual Report and 2022 Work Plan for Council endorsement (carried)
• Agreed to keep committee meetings virtual for remainder of Council term (carried)
• Adopted February 2, 2022 meeting minutes (carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting electronically to discuss heritage matters, including an update on 263 Bigelow Street, a draft street naming policy, and a heritage sign permit application for 145 Queen Street. The applicant for the sign permit will be in attendance. The meeting also includes routine items like adoption of minutes and public comments.

• Heritage Sign Permit application for 145 Queen Street (CIBC)
• Update on 263 Bigelow Street
• Draft Street Naming Policy review
• Heritage Grant update
• BIA report

The committee tabled a heritage sign permit application for 145 Queen Street (CIBC) until further information is provided. They also reviewed the 2022 grant schedule and discussed updates on the street naming policy, BIA activities, and several heritage properties. No other formal decisions were made.

• Tabled heritage sign permit for 145 Queen Street (CIBC) until further information (carried)
• Adopted minutes of February 1, 2022 meeting (carried)
• Adjourned meeting at 3:20 pm (carried)

Council Meeting

Council approved the 2022 net operating budget of $15,869,400 with a tax levy of $15,604,400, along with transfers to reserves. Several contracts were awarded, including an ice resurfacer, a front-end loader, and design services for Palmer Park washrooms and Birdseye Pool changerooms. Council also endorsed the 2022 Port Perry BIA budget and the Scugog Housing Advisory Committee workplan, and moved to in-person meetings effective March 28, 2022.

• Approved 2022 net operating budget of $15,869,400 and tax levy of $15,604,400 (recorded vote, carried)
• Awarded ice resurfacer contract to Resurfice Corp. for $86,990
• Awarded front-end loader contract to Toromont CAT for $260,599.34
• Awarded Palmer Park washroom design contract to CIMA+ for $54,197
• Awarded Birdseye Pool accessible changerooms design contract to Barry Bryan Associates for $60,300
• Endorsed 2022 Port Perry BIA budget
• Endorsed Scugog Housing Advisory Committee 2022 workplan
• Moved to in-person Council, GPA, and PCA meetings effective March 28, 2022

Planning and Community Affairs Committee

The Planning and Community Affairs Committee is meeting electronically to discuss planning applications and reports. Items include a public meeting and information report on a draft plan of subdivision, official plan amendment, zoning by-law amendment, and site plan applications by Magnum General Contracting Inc., as well as a delegation from Sunnybrae Golf Club regarding a hotel on its lands. The committee will also review draft implementation guidelines for the Port Perry Employment Area Community Improvement Plan.

• Public meeting and report DEV-2022-003 on Magnum General Contracting Inc. subdivision, OPA, zoning, and site plan applications (S-S-2020-01, SOP-01-2020, Z-08-2020)
• Delegation from Dorie McDonald, Sunnybrae Golf Club, regarding Comfort Inn Hotel on golf course lands
• Report DEV-2022-004 on draft implementation guidelines for Port Perry Employment Area Community Improvement Plan

The Planning and Community Affairs Committee held a statutory public meeting for a proposed 79-unit back-to-back townhouse development at the northwest corner of Simcoe Street and King Street in Port Perry. Numerous residents objected, citing concerns about density, traffic, parking, lack of greenspace, and the development's fit with the town's character. The committee received the information report and directed staff to report back with a recommendation on the applications at the earliest opportunity. The committee also received a report on the Port Perry Employment Area Community Improvement Plan and released its draft implementation guidelines for public review.

• Received the information report for the Magnum General Contracting Inc. draft plan of subdivision, official plan amendment, zoning by-law amendment, and site plan applications, and directed staff to report back with a recommendation.
• Received the Port Perry Employment Area Community Improvement Plan (CIP) draft implementation guidelines and released them for public review and comment.
• Adjourned the meeting at 9:23 PM.

Housing Advisory Committee

The Scugog Housing Advisory Committee is meeting electronically to discuss housing-related business. Items include adopting minutes from previous meetings, reviewing the 2021 annual report and 2022 work plan, and discussing topics like accessory dwelling units and a Habitat for Humanity partnership. The meeting is open to public viewing with advance registration.

• Adoption of 2021-01-13 and 2022-01-27 meeting minutes
• Review of 2021 Annual Report and 2022 Work Plan (draft attached)
• Discussion of Accessory Buildings and Additional Dwelling Units
• Habitat for Humanity Partnership correspondence
• Housing Symposium and Social Media Opportunities updates

Environmental and Climate Change Advisory Committee

The provided document contains only procedural software information and does not list any specific topics, discussions, or decisions for the Environmental and Climate Change Advisory Committee meeting.

The committee directed staff to write a report on a proposed tree protection by-law survey, based on the committee's background information. No formal decisions were made beyond adopting the previous minutes and adjourning. Updates were provided on the 2022 budget, Kawartha Conservation programs, and the Phragmites action plan.

• Adopted minutes of January 12, 2022 meeting (carried)
• Directed staff to write a report on tree protection by-law survey (no vote recorded)
• Adjourned meeting (carried)

Healthy Lake Scugog Steering Committee

The Healthy Lake Scugog Steering Committee is meeting electronically to elect a chairperson and vice chairperson, adopt previous minutes, and hear a presentation on starry stonewort by Dr. Tyler J. Harrow-Lyle. The agenda also includes updates from partner organizations and a Lake Scugog Enhancement Project update. No decisions on substantive items are listed beyond the elections and minutes adoption.

• Election of Chairperson and Vice Chairperson
• Adoption of 2021-11-09 minutes
• Presentation on starry stonewort by Dr. Tyler J. Harrow-Lyle
• Updates from Kawartha Conservation, Scugog Lake Stewards, Parks Canada, MNRF, MSIFN, Durham Region Works
• Lake Scugog Enhancement Project update

The Healthy Lake Scugog Steering Committee held its first 2022 meeting, re-electing Mayor Bobbie Drew as Chair and Rob Messervey as Vice Chair. Members received a presentation on Starry Stonewort by Dr. Tyler Harrow-Lyle and updates from partner organizations, all for information. No substantive decisions were made beyond the elections and adoption of previous minutes.

• Re-elected Bobbie Drew as Chair for 2022 (carried)
• Re-elected Rob Messervey as Vice Chair for 2022 (carried)
• Adopted minutes of November 9, 2021 meeting (carried)
• Received Starry Stonewort presentation for information (carried)
• Received updates from section 7 and 8 for information (carried)

Public Open House

The Township of Scugog is holding a virtual public open house to present and discuss the 2022 Draft Operating Budget. The meeting includes a presentation by the Director of Finance and the Manager of Finance, followed by a question and answer period. Due to COVID-19, the meeting is held electronically and the Council Chamber is closed to the public.

• 2022 Draft Operating Budget presentation by Laura Barta, Director of Finance/Treasurer, and Terri Barton, Manager of Finance
• Public open house held via electronic participation due to COVID-19 state of emergency
• Written correspondence accepted via email or at 181 Perry Street, Port Perry

General Purpose and Administration Committee

The General Purpose and Administration Committee is meeting electronically to discuss the 2022 draft operating budget and the Public Works and Infrastructure Services annual report for 2021, along with several other reports and policies. The meeting includes a closed session and is open to public comment via written correspondence.

• 2022 Draft Operating Budget (Report FIN-2022-006)
• Public Works and Infrastructure Services Annual Report 2021 (Report PWIS-2022-004)
• Accounts Receivable Policy (Report FIN-2022-004)
• 2022 Scugog Sports Hall of Fame Induction Ceremony (Report COMS-2022-001)
• Amended 2022 Council, GPA and PCA Meeting Schedule (Report CORP-2022-006)

The General Purpose and Administration Committee received the 2022 Draft Operating Budget and the Public Works and Infrastructure Services Annual Report for 2021, both as information items. The committee also approved an amended Accounts Receivable Policy with a friendly amendment regarding collection agency referral. The consent agenda was approved, excluding items 10.1.3, 10.1.4, and 10.1.15, which were discussed separately.

• Received 2022 Draft Operating Budget (GPA-2022-005)
• Received Public Works and Infrastructure Services Annual Report 2021 (GPA-2022-004)
• Approved Accounts Receivable Policy with amendment (GPA-2022-009)
• Approved consent agenda items except 10.1.3, 10.1.4, 10.1.15 (GPA-2022-006)

Scugog Accessibility, Diversity, Inclusion, Equity Advisory Committee

The Scugog Accessibility Advisory Committee is meeting electronically to elect a chairperson and vice chairperson, and to spend most of the meeting finalizing its 2021 annual report and 2022 work plan. The agenda also includes adoption of the November 2021 minutes, a new 'Sharing is Caring' introduction session, and updates on the Tip the Hat program.

• Election of Chairperson and Vice Chairperson
• Finalize 2020-2021 SAAC work plan and 2021 annual report
• Adoption of 2021-11-03 meeting minutes
• New 'Sharing is Caring' monthly discussion segment
• Tip the Hat Program/Recipient update

The Scugog Accessibility Advisory Committee held its first meeting of 2022 and elected Patricia Thomas as Chair and Kelsey Ford as Vice Chair. The committee also adopted the minutes from its November 3, 2021 meeting and agreed to finalize its 2021 annual report and 2022 work plan at the next meeting. No other substantive decisions were made.

• Elected Patricia Thomas as Chair for 2022 (carried)
• Elected Kelsey Ford as Vice Chair for 2022 (carried)
• Adopted November 3, 2021 meeting minutes (carried)

Heritage Advisory Committee

The Heritage Advisory Committee is meeting electronically to discuss revisions to the Heritage Design Guidelines, a Street Naming Policy, the condition of exterior buildings in the Heritage Conservation District (including 230 Queen Street), and the historical significance of Port Perry High School. They will also consider listed properties at 537 Queen Street, 263 Bigelow Street, and 4 Rose Street. The agenda is largely procedural, with most items listed for discussion or comment.

• Heritage Design Guidelines revision
• Street Naming Policy
• Condition of exterior buildings in HCD, including 230 Queen Street
• Port Perry High School historical significance
• Listed properties: 537 Queen Street, 263 Bigelow Street, 4 Rose Street

The committee approved in principle a request from the Port Perry Hospital Foundation to replace two banners with thank-you messages, pending design approval. They also discussed updates on heritage design guidelines, street naming policy, and enforcement at 230 Queen Street, and commented on several listed properties. No other formal decisions were made.

• Approved in principle banner replacement for Port Perry Hospital Foundation (carried)
• Adopted January 11, 2022 minutes (carried)
• Adjourned meeting (carried)

Council Meeting

Scugog Council meets to consider several by-laws, including a revised 2022 fees and charges schedule, appointing municipal law enforcement officers for the North Durham Health Care Building, and a zoning amendment for 99 Aldred Drive. The agenda also includes presentations from advisory committees, adoption of minutes, and notices of motion on banners and lake access points.

• By-law 09-22 to impose 2022 fees and charges for services and municipal property use
• By-law 10-22 to appoint municipal law enforcement officers for traffic enforcement at 462 Paxton Street, Port Perry
• By-law 07-22 to amend Zoning By-law 14-14 for Lot 3 & 4, Plan 544, 99 Aldred Drive
• By-law 08-22 to amend Traffic By-law 05-20 regarding Bigelow Street
• Notices of motion on banners and closure of lake access points

Council approved a new IT organizational structure, including an additional position for the 2022 operating budget, and adopted the revised 2022 fees and charges by-law. It also appointed Kelsey Ford to the Accessibility Advisory Committee, endorsed the 2022 workplans for the Tourism and Heritage advisory committees, and passed several by-laws including zoning and traffic amendments. A motion to close four lake access points was amended to instead increase weekend bylaw enforcement at those locations.

• Approved new IT organizational structure and additional position for 2022 budget (CR-2022-016)
• Appointed Kelsey Ford to Scugog Accessibility Advisory Committee (CR-2022-015)
• Endorsed 2022 workplans for Tourism and Heritage advisory committees (CR-2022-017, CR-2022-018)
• Approved revised 2022 fees and charges by-law (CR-2022-029)
• Passed zoning by-law amendment for 99 Aldred Drive (By-law 07-22)
• Passed traffic by-law amendment (By-law 08-22)
• Passed fees and services by-law (By-law 09-22)
• Amended lake access motion to increase weekend bylaw enforcement instead of closure (CR-2022-042)

Housing Advisory Committee

The Scugog Housing Advisory Committee is holding a routine electronic meeting on January 27, 2022, during the COVID-19 state of emergency. The agenda includes an education information session by Mr. Richard Wannop, plus standard procedural items. No decisions or substantive proposals are listed.

• Education information session by Mr. Richard Wannop
• Meeting held via electronic participation due to COVID-19
• Public comments accepted by email or at 181 Perry Street, Port Perry

The Housing Advisory Committee received an educational presentation from Richard Wannop about a preliminary concept for mixed-use housing at 1520, 1540, and 1580 Reach Street. The committee voted to receive the presentation for information, send a thank-you letter, and place the matter on the next month's agenda for discussion. No substantive decisions were made; the matter requires no further action from the committee.

• Received Mr. Wannop's presentation for information (carried)
• Directed that a thank-you letter be sent to Mr. Wannop (carried)
• Placed the Reach Street matter on the February 10, 2022 agenda for discussion (carried)

Special Council Meeting

This special council meeting is being held electronically due to the COVID-19 state of emergency. The main item of business is a presentation and staff report on the Township of Scugog's Information Technology Strategic Plan and Five-Year Roadmap, which council will consider for adoption. The agenda also includes routine items such as a moment of silence, disclosure of pecuniary interests, a closed session, and a confirming by-law.

• Presentation by Susan Chase of Perry Group Consulting on the IT Strategic Plan and Five-Year Roadmap
• Staff report CORP-2022-003 on the IT Strategy and Five-Year Roadmap
• Attachment: Staff Report CORP-2021-011 on Municipal Modernization Program Intake 2 Update
• Attachment: Public MyITfactor Survey Summary
• Confirming By-Law 06-22

Council received a presentation from Perry Group Consulting on the Township's Information Technology Strategic Plan and Five-Year Roadmap, then adopted the plan as outlined in Report CORP-2022-003. The adoption was carried by a motion. A confirming by-law was also passed.

• Adopted the Township of Scugog IT Strategy and Five-Year Roadmap (CR-2022-010)
• Passed By-Law No. 06-22 to confirm proceedings (CR-2022-011)

Planning and Community Affairs Committee

The Planning and Community Affairs Committee is meeting electronically to discuss two planning items: an information report on a draft plan of subdivision amendment (18T-90042) and a recommendation report on a zoning by-law amendment (Z/05/2021) for 99 Aldred Drive. The committee will also hear a presentation from the Scugog Environmental Advisory Committee on a tree by-law proposal. No decisions are listed; items are for discussion and recommendation.

• Amendment to Draft Plan of Subdivision (18T-90042), Part of Lot 17, Concession 7, Ward 4
• Zoning by-law amendment (Z/05/2021) for 99 Aldred Drive, Lots 3 and 4, Plan 544, Ward 3
• Presentation: Scugog Environmental Advisory Committee - Tree By-Law Proposal
• Closed session items (agenda items 3 and 14)

The Planning and Community Affairs Committee received an information report on a draft plan of subdivision amendment for Part of Lot 17, Concession 7, and held a statutory public meeting. The committee approved a zoning by-law amendment for 99 Aldred Drive to allow reduced lot requirements for a potential severance. A tree by-law proposal was received and referred to staff for investigation. No other substantive decisions were made.

• Approved zoning amendment for 99 Aldred Drive to reduce lot frontage, area, and side yard requirements (carried)
• Received tree by-law proposal and referred to staff for investigation (carried)
• Received information report on draft plan of subdivision amendment (18T-90042) and directed staff to report back (carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will meet electronically to elect a Chair, Vice Chair, and Treasurer, adopt minutes from September 2021, and receive updates from Township staff, the Region of Durham, the Mississaugas of Scugog Island First Nation, the Chamber of Commerce, and the BIA. The agenda is largely procedural, with no major decisions or public hearings listed.

• Election of Chair, Vice Chair, and Treasurer
• Adoption of minutes from September 10, 2021 meeting
• Updates from Township of Scugog, Region of Durham, MSIFN, Chamber of Commerce, and BIA
• Discussion of 2022 meeting schedule

Housing Advisory Committee

The Scugog Housing Advisory Committee is meeting electronically to elect a chairperson and vice chairperson, adopt previous minutes, and discuss items including the Downtown Port Perry Community Improvement Plan, a parking by-law review, and a Durham Housing visit update. The committee will also review its 2021 annual report and 2022 work plan for submission to Council, and discuss fulfilling its mandate.

• Election of Chairperson and Vice Chairperson
• Downtown Port Perry Community Improvement Plan discussion
• Parking By-law Review discussion
• 2021 Annual Report and 2022 Work Plan update
• Employment Area Conversion Requests (2021-P-25) attachment

The Scugog Housing Advisory Committee held its first 2022 meeting, electing Christine Robinson as Chair and Tracy McGarry as Vice Chair. The committee adopted its October 2021 minutes with an amendment, discussed the Downtown Port Perry Community Improvement Plan, and set priorities for 2022 focusing on secondary units and parking/zoning issues. It also approved hosting a special meeting on January 27 for a developer presentation.

• Elected Christine Robinson as Chair for 2022 (carried)
• Elected Tracy McGarry as Vice Chair for 2022 (carried)
• Adopted October 14, 2021 minutes as amended (carried)
• Approved special meeting on January 27 for developer presentation (carried)

Scugog Accessibility, Diversity, Inclusion, Equity Advisory Committee

This is the agenda for the Scugog Accessibility, Diversity, Inclusion, Equity Advisory Committee meeting on January 12, 2022. The agenda contains only procedural boilerplate and no specific items for discussion or decision.

Environmental and Climate Change Advisory Committee

The Scugog Environmental Advisory Committee is meeting electronically to elect a chair, vice-chair, and treasurer, and to adopt minutes. The agenda includes a presentation from Tony Neale of Wheelbarrow Farms, updates from council and conservation bodies, and discussion of a tree protection by-law survey and the 2022 workplan.

• Election of Chairperson, Vice Chairperson, and Committee Treasurer
• Presentation by Tony Neale of Wheelbarrow Farms
• Discussion of Tree Protection By-Law Survey
• Year End Report and 2022 Workplan
• New Parks Update

The Scugog Environmental Advisory Committee held its first meeting of 2022, electing Keiko Lui as Chair, Zahir Jina as Vice Chair, and Steven Ardron as Treasurer. The committee adopted the minutes from November 10, 2021, and received updates on council actions, including approval of $10,000 for Phragmites capital and a $1,500 operating budget request still pending. No substantive policy decisions were made; the meeting focused on organizational matters and informational reports.

• Keiko Lui acclaimed as Chairperson
• Zahir Jina acclaimed as Vice Chairperson
• Steven Ardron acclaimed as Committee Treasurer
• Minutes of November 10, 2021 adopted

Tourism Advisory Committee

The Tourism Advisory Committee is meeting electronically due to the COVID-19 state of emergency. The agenda includes adopting minutes from the December 14, 2021 meeting, receiving updates on the Scugog Community Tourism Strategy Action Plan and the 2022 Work Plan, and hearing reports from staff on museum and culture activities and Durham Tourism. No decisions are listed on the agenda.

• Adoption of minutes from December 14, 2021 meeting
• Scugog Community Tourism Strategy - Action Plan Update
• 2022 Work Plan for the Tourism Advisory Committee
• Cultural, Museum & Special Event Report by Shannon Kelly
• Durham Tourism Update by Kristyn Chambers

The committee elected Carey Nicholson as Chair, Stewart Bennett as Vice Chair, and Marion Meyers as Treasurer for 2022, all by acclamation. It also approved the minutes from the December 14, 2021 meeting and received the Cultural, Museum and Special Event report for information. The 2022 Work Plan and Budget will be forwarded to Council for its January 31, 2022 meeting.

• Elected Carey Nicholson as Chair for 2022 (acclaimed)
• Elected Stewart Bennett as Vice Chair for 2022 (acclaimed)
• Elected Marion Meyers as Treasurer for 2022 (acclaimed)
• Approved minutes of December 14, 2021 meeting
• Received Cultural, Museum and Special Event report for information

Heritage Advisory Committee

The committee will elect a Chairperson and Vice Chairperson. The agenda includes discussions on street naming policies, heritage sign design guidelines, and a site plan amendment for 279 Queen Street.

• Election of Chairperson and Vice Chairperson
• Draft Street Naming Policy staff comments
• Heritage Sign Design Guidelines presentation by Birgitta MacLeod, BIA
• Site Plan Amendment for 279 Queen Street (Jester's Court)
• 2021 Heritage Advisory Committee Report and 2022 Work Plan

The Heritage Advisory Committee elected Guy Latreille as Chair and Marina Brock as Vice Chair for 2022. They approved the 2021 annual report and 2022 work plan, recommending Council endorsement. The committee also agreed to revise the Heritage Sign Design Guidelines with the BIA and to continue reviewing the draft Street Naming Policy.

• Elected Guy Latreille as Chair for 2022 (carried)
• Elected Marina Brock as Vice Chair for 2022 (carried)
• Adopted November 2, 2021 meeting minutes (carried)
• Approved 2021 Annual Report and 2022 Work Plan, recommending Council endorsement (carried)
• Agreed to adjust Heritage Sign Design Guidelines wording with BIA, draft due February
• Noted support for site plan amendment at 279 Queen Street (Jester's Court) with comment on fencing
• Adjourned meeting at 3:59 PM (carried)

Special Council Meeting

This special council meeting will consider several financial and administrative items, including the 2022 interim tax levy, a borrowing by-law, and updates to the Blackstock Recreation Complex Advisory Committee. The meeting will also enter closed session to discuss a road and fire maintenance agreement with MSIFN. All items are for discussion and potential decision.

• 2022 Interim Tax Levy by-law (FIN-2022-002)
• 2022 Borrowing By-law to borrow funds pending receipt of taxes (FIN-2022-003)
• Amend Terms of Reference for Blackstock Recreation Complex Advisory Committee (CORP-2022-001, By-law 01-22)
• Appoint Alan Ouellette as Municipal Law Enforcement Officer, Property Standard Officer, and Lottery Licensing Officer (By-law 04-22)
• Closed session: Road and Fire Maintenance Agreement with MSIFN update (CONF-2022-001)

Council approved the revised Fire and Roads Maintenance Agreement with the Mississaugas of Scugog Island First Nation, granting the Clerk authority to amend or replace By-law 47-21 as needed. They also amended the Blackstock Recreation Complex Advisory Committee terms of reference and appointed two members, approved the 2022 interim tax levy, authorized borrowing up to $2,000,000 for 2022 operations, and passed four by-laws including appointments. All decisions were carried unanimously.

• Approved revised Fire and Roads Maintenance Agreement with Mississaugas of Scugog Island First Nation (carried)
• Granted Clerk authority to amend or replace By-law 47-21 for agreement execution (carried)
• Amended Blackstock Recreation Complex Advisory Committee terms of reference to 10 members (carried)
• Appointed Cathy Hill and Freda Vernon to Blackstock Recreation Complex Advisory Committee (carried)
• Approved 2022 Interim Tax Levy By-law (carried)
• Authorized borrowing up to $2,000,000 for 2022 operating purposes (carried)
• Passed By-laws 01-22, 02-22, 03-22, 04-22 (carried)
• Passed confirming By-law 05-22 (carried)

General Purpose and Administration Committee

The General Purpose and Administration Committee is reviewing updates regarding Utica Hall and a proposed traffic by-law amendment. The meeting includes discussions on the Utica Memory Hall land sale and changes to parking on Bigelow Street.

• Utica Hall Update (CORP-2022-002)
• Utica Memory Hall Land Sale Update (CORP-2021-008)
• Traffic By-Law Amendment: No Parking on Bigelow Street (PWIS-2022-001)

The General Purpose and Administration Committee approved two recommendations: transferring $732,322.98 from the sale of Utica Memory Hall to reserve funds, and amending the traffic by-law to prohibit parking on Bigelow Street. No other substantive decisions were made; the meeting was largely procedural with updates on COVID-19 and the IT strategic plan.

• Approved transfer of $500,000 from Utica Hall sale to Building & Facilities Reserve (carried)
• Approved transfer of $232,322.98 from Utica Hall sale to Parkland Reserve Fund (carried)
• Approved traffic by-law amendment for no parking on Bigelow Street (carried)