Scugog public meetings in 2023
17 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
General Purpose and Administration Committee
The Committee approved a contract for the Jobb Road Bridge replacement and a pro shop operations agreement for the Scugog Community Recreation Centre. Other items included receiving a final report on 2023 Canada Day celebrations.
- Awarded Jobb Road Bridge Replacement contract to Bob Hendricksen Construction Ltd for $1,339,515.40 (excluding HST)
- Approved TSO Teamwear proposal to operate Scugog Community Recreation Centre pro shop for $2,560.00 (plus HST) annually
- Received 2023 Canada Day Celebrations Final Report for information
Environmental and Climate Change Advisory Committee
The committee approved a request for $10,000 in the 2024 capital budget for invasive species mitigation. Members also requested that staff coordinate with KRCA to treat Japanese Knotweed at a specific township location. The Lake Scugog Enhancement Project was reported as being significantly over budget.
- Approved request for $10,000 in 2024 capital budget for Invasive Species Mitigation
- Approved request for staff to contact KRCA regarding Japanese Knotweed treatment options
- Adopted minutes from June 14, 2023
Heritage Advisory Committee
The Heritage Advisory Committee approved requesting a Heritage Value Statement for the Port Perry Fairgrounds to support its potential designation. The committee also approved the June 6, 2023 meeting minutes and scheduled a future meeting for October 3. A request for a status update on murals at the Scugog Arts Council was also approved.
- Approved request for Heritage Value Statement for Port Perry Fairgrounds at 15835 Old Simcoe Rd (Carried)
- Approved allocating the cost of the Fairgrounds Heritage Value Statement to the 2023 Operating Budget (Carried)
- Approved sending a letter to Scugog Arts Council regarding the status of the May 5, 2021 mural agreement (Carried)
- Adopted June 6, 2023 meeting minutes (Carried)
- Added October 3 at 2:00 pm as an in-person meeting date
Special Council Meeting
Council held a closed session to discuss a CAO performance review. The meeting concluded with the passing of By-Law 47-23 to confirm the proceedings of the August 30 meeting.
- Entered closed session to discuss personal matters regarding an identifiable individual (Carried)
- Passed By-Law 47-23 confirming proceedings of the August 30 meeting (Carried)
Special Council Meeting
Council approved a contract for bell tower rehabilitation and structure envelope repairs at Town Hall 1873. The board also passed a by-law appointing a Chief Building Official and Building Inspectors.
- Awarded $238,000 contract (excluding HST) for Town Hall 1873 Bell Tower Rehabilitation & Structure Envelope Repairs to 818185 Ontario Inc. o/a Roberston Restoration
- Reallocated $70,000 from Capital Account No. 2261 to Capital Account No. 2098
- Allocated up to $152,846 to Capital Account No. 2028 from the Facility and Building Reserve
- Passed By-Law No. 45-23 appointing a Chief Building Official and Building Inspectors
- Passed By-Law 46-23 confirming the proceedings of the July 31, 2023 special meeting
Special Council Meeting
Council passed a by-law to appoint Ralph Walton as Clerk. The CAO noted this is an interim position for 6-8 months while the Township conducts a Core/Service Level review.
- Passed By-Law No. 43-23 to appoint Ralph Walton as Clerk (Carried)
- Passed By-Law 44-23 confirming proceedings of the July 3, 2023 meeting (Carried)
Council Meeting
Council approved a collective agreement with CUPE Local 1785-01 and corresponding cost-of-living increases for staff. The board also voted to delay zoning and building enforcement for Birchwood Luxury Camping until the end of 2023. Additionally, Council approved the 2023-2024 Blackstock Arena operating schedule.
- Approved Collective Agreement with CUPE Local 1785-01 (April 1, 2023 to March 31, 2027)
- Approved cost of living and benefit increases for Council, Management, and Non-Union staff
- Approved Blackstock Arena to operate seven days a week for 2023-2024 season
- Approved purchase and installation of a kayak launcher at Government Pier using donated funds
- Waived Latcham Centre fees for Scugog Council for the Arts
- Declared Sept 23 & 24 as Culture Days in Scugog
- Delayed zoning bylaw and building enforcement at Birchwood Luxury Camping until end of 2023, pending safety inspections
Planning and Community Affairs Committee
The committee held a public meeting regarding a zoning by-law amendment for 1671 King Street. The committee received the information report and requested that staff provide a recommendation on the application at the earliest opportunity.
- Received Report DEV-2023-017 regarding Zoning By-law Amendment Application (Z-02-2023) for 1671 King Street (Carried)
- Requested staff report back to Council with a recommendation on the 1671 King Street application (Carried)
Community Grants Committee
The Committee reviewed five grant applications for local events. Four requests were approved for funding, while one was denied for failing to meet the application deadline.
- Approved $500 grant to Rotary Club of Port Perry for Latcham Centre rental (Carried)
- Approved $1,000 grant to Scugog Council for the Arts for Culture Days Event (Carried)
- Approved $1,000 grant to Lake Scugog Regatta Association for Caesarea Regatta (Carried)
- Denied $1,000 grant request from Port Perry Lawn Bowling Club due to missed deadline (Carried)
- Approved $1,000 grant to Community Care Durham for Kilometers for CCD event (Carried)
- Adopted March 20, 2023 meeting minutes (Carried)
Healthy Lake Scugog Steering Committee
The Healthy Lake Scugog Steering Committee approved a recommendation for Council to endorse its 2023 work plan. The committee also endorsed the draft design for the Lake Scugog Enhancement Project (LSEP) and authorized a Memorandum of Understanding between the committee, the Township, Kawartha Conservation, and Scugog Lake Stewards Inc.
- Adopted April 11, 2023 meeting minutes (Carried)
- Adjusted September meeting to Sept 13 and November meeting to Nov 2
- Recommended Council endorse the 2023 work plan as amended (Carried)
- Endorsed the draft design for the Lake Scugog Enhancement Project (Carried)
- Authorized Chair to enter into a Memorandum of Understanding for the LSEP (Carried)
- Received updates from KCA, SLS, and Parks Canada for information (Carried)
Environmental and Climate Change Advisory Committee
The committee adopted the minutes from the April 12, 2023 meeting. Members discussed the Lake Scugog Enhancement Project and received updates on the Port Perry permeable pavement project and the 2024 tree planting program.
- Adopted April 12, 2023 meeting minutes (Carried)
Tourism Advisory Committee
The Committee approved the 2023 Work Plan with amendments to include a screening of the film 'Thanksgiving' and the creation of a museum subcommittee. Two new subcommittees were established to support museum and film/TV initiatives. The Work Plan was forwarded to Council for the June 26, 2023 agenda.
- Approved May 4, 2023 meeting minutes (Carried)
- Approved amended 2023 Work Plan for submission to Council (Carried)
- Established museum subcommittee consisting of Carey Nicholson, Robert Rock, and David Slute (Carried)
- Established film and T.V. subcommittee (Carried)
- Appointed Michael Filip, Lisa Follows, Robert Rock, and Christy Stone-Curry to film and T.V. subcommittee (Carried)
Special Council Meeting
Council passed two by-laws to authorize lease agreements for the Port Perry Tennis Club and Port Perry Lawn Bowling Club Inc. Council also received a report on a contract award for a service delivery and organizational review and decided to appoint a council member to the associated steering committee.
- Approved Report CAO-2023-007 regarding Service Delivery and Organizational Review contract award
- Approved appointment of a Council member to the Service Delivery and Organizational Review Steering Committee
- Passed By-Law 37-23 to authorize a lease agreement for Port Perry Tennis Club
- Passed By-Law 38-23 to authorize a lease agreement for Port Perry Lawn Bowling Club Inc
- Passed By-Law 39-23 confirming the proceedings of the June 7, 2023 special meeting
Heritage Advisory Committee
The committee approved seeking a Heritage Value Statement for the Scugog Shores Museum Village and the Prince Albert United Church. The Museum Working Group was dissolved following a detailed assessment of required repairs for museum buildings. The committee also reviewed at-risk properties in Wards 1 and 2 due to Bill 23 regulations.
- Approved support for staff to obtain a Heritage Value Statement for Scugog Shores Museum Village (Unanimous)
- Approved request for Heritage Consultant Peter Wokral to generate a Heritage Value Statement for Prince Albert United Church (Carried)
- Approved funding for Prince Albert United Church statement from 2023 Operating Budget (Carried)
- Dissolved the Museum Working Group (Carried)
- Adopted April 4, 2023 meeting minutes as amended (Carried)
- Noted Port Perry United Church withdrew its Heritage Grant application
General Purpose and Administration Committee
The General Purpose and Administration Committee approved the allocation of a 2022 operating surplus into five different reserve funds. The committee also endorsed the 2024 budget timetable and designated the 2022 Canada Day Celebrations as an Event of Municipal Significance.
- Transferred $147,800 operating surplus to Roads, Vehicle & Equipment, Building & Facilities, Municipal Projects, and Major Facilities reserves
- Endorsed the proposed 2024 Budget Timetable (FIN-2023-023)
- Deemed 2022 Canada Day Celebrations an Event of Municipal Significance
- Waived criminal background check requirements for Canada Day vendors under By-law 48-14 and By-law 19-15
- Received report on Reserve and Reserve Funds 2022 Closing and 2023 Opening (FIN-2023-025)
- Received legal opinion regarding an amendment to Food Truck By-law 48-14
Economic Development Advisory Committee
The Economic Development Advisory Committee approved its 2023 Work Plan and allocated its $500 budget to the Building Business Forum. The committee also recommended that Council support the expansion of South Lake Communities Futures Funding to include Scugog and Uxbridge.
- Approved minutes of the May 4, 2023 meeting
- Removed walk-in clinic advocacy from the 2023 Work Plan
- Approved use of $500 budget for the Building Business Forum
- Approved 2023 Work Plan as amended for Council review
- Requested Council provide a letter of support for South Lake Communities Futures Funding boundary expansion
Council Meeting
Council declared the Mountjoy Road allowance between Townline and East Quarter Line surplus to township needs. Several appointments and resignations were processed for municipal advisory committees. The disposition of certain municipal lands was deferred pending further open session input.
- Declared Mountjoy Road allowance between Townline and East Quarter Line surplus (Carried)
- Directed staff to proceed with land disposition for Mountjoy Road allowance per Land Sale Policy (Carried)
- Accepted resignations of John Lucyk and Martha Casson from Scugog Housing Advisory Committee (Carried)
- Appointed James Lusted and Kristen Soutar to Scugog Housing Advisory Committee (Carried)
- Appointed James Kamstra and Kat Senyk to Scugog Environmental and Climate Change Advisory Committee (Carried)
- Updated Scugog Environmental and Climate Change Advisory Committee terms to eight voting members (Carried)
- Accepted resignations of Ali Shaker, Jill Thompson and Candace Morgan from SADIE Advisory Committee (Carried)
- Directed staff to re-advertise for Community Grants and SADIE Advisory Committees (Carried)