Shelburne public meetings in 2022

Regular Council Meeting

Shelburne Council will vote on several key items, including awarding a general municipal insurance contract to Intact Public Entities for $363,944 plus tax, and enacting the 2023 interim tax levy by-law. They will also decide whether to return to in-person council meetings or stay virtual for 2023, and consider endorsing amendments to the source water protection plan. The agenda includes presentations from municipal grant applicants and routine approvals of minutes and appointments.

• Award RFP 06-2022 for general municipal insurance to Intact Public Entities for $363,944 plus tax
• Enact By-law #57-2022 for the 2023 interim tax levy
• Enact By-law #58-2022 to appoint TAG Security Services as parking enforcement officers
• Decide on returning to in-person council meetings in Grace Tipling Hall or staying virtual for 2023
• Endorse amendments to the Shelburne chapter of the Nottawasaga Valley Assessment Report and South Georgian Bay Lake Simcoe Source Protection Plan

Special Council Meeting

This special council meeting will consider a report and by-law authorizing a $5,000,000 debenture loan from Infrastructure Ontario for the Elevated Water Tower Storage project. The council will also consider a confirming by-law for the meeting's proceedings. The agenda is otherwise procedural, including the call to order, land acknowledgement, and disclosure of interests.

• Report FS 2022-13 and By-law 55-2022: authorize borrowing $5,000,000 from Infrastructure Ontario for the Elevated Water Tower Storage project
• Confirming By-law #56-2022 to confirm proceedings of the November 7, 2022 special council meeting

Regular Council Meeting

Shelburne Council is meeting to decide on several items, including extending temporary commercial use at 443 Main Street West, adopting a Community Improvement Plan, and choosing whether to continue or suspend Grey County weekend transit in 2023. They will also consider new noise and road occupancy bylaws, a grant application for road resurfacing, and renaming Simon Court Park. The meeting includes routine approvals of minutes and a confirming bylaw.

• Extension of temporary use zoning at 443 Main Street West (By-law 49-2022)
• Adoption of Community Improvement Plan and project areas (By-laws 50-2022 and 51-2022)
• Decision on Grey County weekend transit service for 2023 (Option 1: continue 3 or 6 months; Option 2: suspend)
• New Noise Bylaw (52-2022) and Road Occupancy/Closure Bylaw (53-2022)
• Grant application for Owen Sound Street resurfacing under Connecting Links Program 2023-24

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to consider one consent application and two minor variance applications. The consent would create a new lot at 220 Owen Sound Street, while the variances would allow accessory storage buildings at 485387 Sideroad 30 and a second dwelling unit at 715 Hammond Street. The committee will vote on staff recommendations for each application.

• Consent application B21/05 (Jeff Hamilton) for 220 Owen Sound Street to create a new lot, with conditions including 5% cash-in-lieu of parkland and removal of an existing garage
• Minor variance A22/07 (Gott Enterprises Inc.) for 485387 Sideroad 30 to allow two Quonset huts up to 8.5 m high and 2,000 sq m combined, with landscaping screening
• Minor variance A22/08 (Andrew and Melissa Cunningham) for 715 Hammond Street to permit a second dwelling unit in the cellar, subject to servicing confirmation and building permit within one year

Regular Council Meeting

Shelburne Council will consider awarding a $599,620 contract for Sandhill Court reconstruction, funded partly by federal gas tax money. They will also hear a presentation on a fibre-to-the-home project, proclaim September 30 as the National Day of Truth and Reconciliation, and handle routine items like minutes, a closed session, and a confirming by-law.

• Award Sandhill Court Reconstruction to Unique Builders Inc. for $599,620 plus HST, total project cost $742,461 from Canada Community-Building Funds
• Proclamation of September 30, 2022 as National Day of Truth and Reconciliation
• Presentation by Wightman on Fibre to the Home Shelburne Project
• Heritage Committee requests: $10,000 for 2023 budget and artwork in Jack Downing Park
• Motion to regularly cut grass behind houses on south side of Franklyn Street

Regular Council Meeting

Shelburne Council will vote on appointing a Joint Compliance Audit Committee, direct staff to draft a bylaw for a Committee of Adjustment, and consider motions on obtaining a legal opinion about downtown protests and requesting a left-turn signal on Hwy 89. The agenda also includes routine items like minutes, communications, and a confirming bylaw.

• Appoint Joint Compliance Audit Committee with members Randy Chambers, David Thwaites, Greg Prokopchok at $150 per meeting
• Direct staff to bring forward bylaw to establish Committee of Adjustment/Property Standards Committee
• Motion to obtain outside legal opinion on options for dealing with ongoing downtown protests
• Motion to request MTO install left turn signal at Hwy 89 traffic light for commercial plaza access
• Receive correspondence on Amber Alert changes, NVCA updates, and opposition to Bill 3

Regular Council Meeting

Shelburne Council will vote on several contracts and reports, including awarding a hot mix asphalt resurfacing project to The Murray Group Limited for $277,238.15 plus HST, and appointing RLB LLP as municipal auditors for a 4-year term at $144,570 excluding HST. Council will also consider a winter maintenance agreement with IMOS, approve an Every Child Matters crosswalk location, and receive a presentation from the Shepherd's Cupboard Foodbank. The agenda includes numerous items of correspondence for information only.

• Award Hot Mix Asphalt Resurfacing 2022 to The Murray Group Limited for $277,238.15 plus HST
• Appoint RLB LLP as Municipal Auditors for 4 years (2022-2025) for $144,570 excluding HST via By-law #45-2022
• Execute winter maintenance agreement with Integrated Maintenance and Operations Services Inc. (IMOS) via By-law #44-2022
• Approve Every Child Matters Cross Walk location at William Street at Main Street for Orange Shirt Day 2022
• Receive presentation from Shepherd's Cupboard Foodbank

Regular Council Meeting

Shelburne Council is meeting to decide on several planning and administrative items, including a part-lot control exemption for townhouse blocks in the Emerald Crossing subdivision, a revised land needs assessment for Dufferin County, and the annual indexing of development charges. Council will also consider by-laws on asset disposal, NG911 services, smoking/vaping on municipal property, declaring 420 Victoria Street surplus, and an infrastructure agreement for Well 3. A notice of motion asks staff to explore a transit stop near Highway 89 and County Road 124.

• Part-lot control exemption for Blocks 206-214, Emerald Crossing (Fieldgate) subdivision (By-law 38-2022)
• Development charge annual indexing for 2022, phased July 25 and October 31
• By-law 39-2022 to adopt Municipal Disposal of Assets Policy
• By-law 42-2022 for NG911 services agreement with County of Dufferin
• By-law 40-2022 to declare 420 Victoria Street surplus and offer for sale

Regular Council Meeting

The Town of Shelburne Council is reviewing several planning and policy matters. Key items include a request for sign by-law relief at Ojibway Road commercial properties and the suspension of current COVID-19 vaccination policies for staff and council.

• Sign By-law variance request for 804, 816, and 820 Ojibway Road
• One-year extension for Scone Developments Inc. draft plan of subdivision and condominium
• Suspension of Town vaccination policies for staff, contractors, and Council members
• $34,045.14 transfer to the Human Resources Reserve
• $80,817.79 contract award to MJK Construction LTD for Simon Street storm water pond repairs

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to consider two applications: a consent to sever a lot at 307 Victoria Street, and a minor variance to allow a second dwelling unit in the basement of a home at 105 Morden Drive. The committee will hear public input and vote on the planner's recommendations.

• Consent application B22/02 for 307 Victoria Street to create a new lot, with conditions including 5% cash-in-lieu of parkland and a new driveway
• Minor variance A22/06 for 105 Morden Drive to permit a dwelling unit in the cellar, subject to servicing confirmation and building permit within one year
• Both applications require public input before a decision

Regular Council Meeting

Shelburne Council will hold a public meeting on a zoning by-law amendment for 307 Victoria Street, and vote on several items including a site plan agreement for 152 Luxton Way, a new smoking and vaping bylaw, a draft traffic bylaw for public engagement, and a policy on waiving field fees. Council will also consider a request from the DEI committee to issue a statement about an incident at Centre Dufferin District High School.

• Zoning by-law amendment Z22/02 for 307 Victoria Street from R2 to R2-7 and R2-8 zones
• Site plan approval SPA 21/06 for Select Builders Construction at 152 Luxton Way
• Bylaw #35-2022 to regulate smoking and vaping on municipal properties
• Draft traffic by-law to be sent for public engagement July 1-18, 2022
• Report CAO2022-11 on waiving field fees; recommends not waiving fees for regular program costs

Regular Council Meeting

Shelburne Council is meeting to vote on several staff reports, including declaring 420 Victoria Street surplus and proposing it for future sale, adopting the June 2022 Asset Management Plan update, and hiring a new Human Resources Coordinator. The agenda also includes presentations from the OPP and proclamations for National Indigenous Peoples Day and Brain Injury Awareness Month.

• Declare 420 Victoria St (approx. 0.73 acre) surplus, propose sale, reserve 2 cubic metres waste treatment allocation
• Adopt June 2022 Asset Management Plan update per Ontario Regulation 588/17
• Hire full-time HR Coordinator starting Q4/October 2022, funded from gapping savings
• By-law 30-2022 to delegate site plan control approval authority to staff
• Canada Day Festival Committee requests exemption from idling and noise by-laws

Regular Council Meeting

Shelburne Council is meeting to vote on several items, including the 2022 tax rate by-law, a zoning amendment for 250 Main Street East, and a site plan agreement with Stella-Jones Inc. at 201 Wellington Street. They will also receive the 2021 audited financial statements, hear reports on parks capital projects, and discuss returning to in-person meetings. Several proclamations and routine administrative items are also on the agenda.

• By-law 26-2022 to set 2022 tax rates and penalties for late payment
• Zoning by-law amendment (Z/22-01) for 250 Main Street East
• Site plan amending agreement with Stella-Jones Inc. for 201 Wellington Street
• 2021 Financial Statements from BDO to be received and approved
• Report on returning to in-person meetings and hybrid approach

Committee of Adjustment

The Shelburne Committee of Adjustment is meeting to consider two applications: a minor variance for a second dwelling unit at 246 Irwin Street and a consent application to sever a lot at 250 Main Street E. Both are subject to public input and conditional approvals. The meeting is held electronically with no in-person attendance.

• Minor variance A22/05 for 246 Irwin Street to permit a second dwelling unit in the lower level, despite zoning not allowing units in a cellar
• Consent application B22/01 for 250 Main Street E to sever a lot, with conditions including 5% cash-in-lieu of parkland
• Conditions for Irwin Street include confirmation of servicing capacity and building permit within one year
• Conditions for Main Street include removing an attached garage, new driveway, and design guidelines with Heritage Committee input
• Both applications require Zoning By-law Amendment approval for the Main Street severance

Regular Council Meeting

Shelburne Council will consider several reports and by-laws, including a policy on the right to disconnect, parking concerns on Cook Crescent, and a by-law to delegate authority to the CAO during the post-election 'lame duck' period. The meeting also includes proclamations, a certificate presentation, and receipt of various communications.

• Report CAO 2022-07 on Right to Disconnect Policy
• Report LS 2022-06 on Cook Crescent parking concerns
• Bylaw #24-2022 to delegate authority to CAO during lame duck period
• Bylaw #23-2022 to appoint a Deputy Clerk
• Heritage Committee resolutions on renaming Simon Court Park and plaque at 104 Robert Street

Training Jennifer

This agenda contains only boilerplate interface text from the eSCRIBE meeting software and no actual agenda items, decisions, or discussion topics. The meeting appears to be a training session, but no substantive business is listed.

Regular Council Meeting

Shelburne Council will consider several staff reports and by-laws, including a supplementary subdivision agreement for a temporary sanitary pumping station at the Fieldgate – Emerald Crossing development, adoption of a Social Media Policy, and a financial update. Council will also vote on a records retention by-law, appoint a Municipal Law Enforcement Officer, and receive various communications for information.

• By-law #20-2022: supplementary subdivision agreement with Shelburne 89 Developments Limited for temporary sanitary pumping station (DPS 18/01)
• Report FS 2022-07: March 31, 2022 financial update; $67,931.25 to Parks and Recreation Special Levy Reserve
• By-law #19-2022: Records Retention Bylaw and Records and Information Management Policy Manual
• By-law #21-2022: appoint Michael DiFonzo as Municipal Law Enforcement Officer
• Appointment of new members to Diversity, Equity and Inclusion Committee

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to consider a minor variance application for a property at 536 Fiddle Park Lane. The applicant seeks permission to convert an existing dwelling to include a second dwelling unit in the lower level, which is not normally allowed in a cellar, and to allow stairs in the interior side yard. The committee will also receive a planning report and may grant approval subject to conditions.

• Minor variance application A22/03 for 536 Fiddle Park Lane to permit a second dwelling unit in the lower level
• Request to allow stairs within the required interior side yard, with specific dimensions (max 4.1m length, 1.2m width, 0.1m from lot line)
• Conditions include obtaining confirmation of reserve servicing capacity from the Town Engineer and a building permit within one year

Regular Council Meeting

Shelburne Council is meeting electronically to consider a sign variance for a cannabis retail store at 735 Industrial Road, appoint a Lottery Licensing Officer, and receive a series of communications from other municipalities and agencies. The meeting is open to the public via webcast only, with no in-person attendance.

• Sign variance for Golden Tree Cannabis at 735 Industrial Road, allowing a fascia sign on the south side of the building
• Bylaw #17-2022 to appoint a Lottery Licensing Officer
• Confirming By-law #18-2022 for the April 11, 2022 proceedings
• Adoption of minutes from the March 28, 2022 Council meeting
• Communications on topics including the Ontario Land Tribunal, Russia sanctions, climate change, and the More Homes for Everyone Plan

Regular Council Meeting

Shelburne Council will review its COVID-19 vaccination policy for staff and contracted services, and decide whether to continue or suspend the policy for Council members and local boards. Council will also consider a new election sign bylaw and a policy on corporate resource use during municipal elections. The meeting includes presentations on Autism Awareness Day and the Dufferin County Multicultural Foundation, plus a request to raise the Sikh flag in April.

• Report CAO 2022-05: COVID-19 vaccination policy review; staff policy to remain until July 2022 re-evaluation, Council to direct on member/board policy
• By-law #15-2022: new election sign bylaw; would delete Section 3.04(3) of By-law #30-1999 and rescind By-law #48-2005
• Report LS 2022-04: adoption of Use of Corporate Resources for Municipal Elections Policy
• Proclamation of April 2, 2022 as Autism Awareness Day
• Request to raise Sikh flag from April 14 to 29, 2022

Regular Council Meeting

This is a special electronic meeting of Shelburne Council. The main item is further discussion of Planning Report P2022-08 on the County of Dufferin Land Needs Assessment, with a recommendation to receive the report and send it to the County as the Town's comments. Council will also enter closed session to discuss a proposed land acquisition or disposition, and will consider a confirming by-law for the meeting's proceedings.

• Discussion of Planning Report P2022-08 on County of Dufferin Land Needs Assessment
• Closed session under Municipal Act 239(2)(c) for proposed land acquisition/disposition
• Confirming By-law #14-2022 for March 21, 2022 special meeting
• Meeting held electronically; public access via YouTube webcast

Regular Council Meeting

Shelburne Council is meeting to vote on several staff reports and by-laws, including a subdivision pre-servicing agreement for 600 Main Street East, a sewage capacity allocation policy, and the 2022 farmers' market budget. They will also receive updates on the County of Dufferin land needs assessment, water quality, and accessibility planning. The meeting includes routine items like minutes, communications, and a confirming by-law.

• By-law #11-2022: Subdivision (Pre-Servicing) Agreement with Centreville (Shelburne) Inc. for 600 Main Street East
• Extension of Draft Plan Approval for DPS17/01 and DPC 17/01 by one year
• Sewage allocation allowance of 10 m3/day for infill and residential additions
• Farmers' Market 2022 budget of $23,400, funded by grants, EDC budget, and surplus
• By-law #12-2022: Agreement with Canada for Jack Downing Park Community Revitalization Fund

Committee of Adjustment

The Committee of Adjustment will consider a minor variance application (A22/02) for 641 Canfield Place to permit a second dwelling unit in the lower level of an existing dwelling, despite zoning restrictions on cellar units. The meeting is held electronically, and the public can watch via YouTube. The only substantive item is this variance request; the rest is procedural.

• Minor variance A22/02 for 641 Canfield Place to allow a second dwelling unit in the lower level
• Conditions include confirming servicing capacity and obtaining a building permit within one year
• Meeting held electronically; no in-person attendance permitted

Regular Council Meeting

This is a regular Council meeting with several items for decision, including a site plan agreement and zoning amendment for a Southbridge Health Care property, a sign variance, a new community fund, and adoption of the 5-year capital plan. Council will also consider by-laws for user fees and a library services agreement. The agenda includes routine items like minutes, proclamations, and communications.

• Site plan agreement and zoning by-law amendment (R2 to R2-2) for 104 Robert Street (Southbridge Health Care)
• Sign variance for 171 Main Street West to permit one fascia sign (max height 1.34 m)
• Approval of $1,000 contribution to establish Shelburne Community Fund with Dufferin Community Foundation
• Adoption of 5-Year Capital Plan 2022-2026
• By-law to amend user fees and charges (By-law #07-2022)

Regular Council Meeting

The Council is reviewing a plan of subdivision for Scone Development Inc. and a municipal modernization project. Other business includes various proclamations, committee appointments, and the review of council remuneration.

• Final approval of Scone Development Inc. (Shelburne Towns) Plan of Subdivision (DPS17/02)
• Municipal Modernization Program budget of up to $81,408 for Optimus SBR Inc
• Proclamation of Congenital Heart Defect Awareness Day
• Proclamation of Nonprofit Week of Appreciation (February 14-20, 2022)
• Appointment of Chantel Richards to the Heritage Committee

Regular Council Meeting

Shelburne Council will consider adopting the 2022 budget by-law, review sidewalk cost estimates for County Road 124, and vote on a motion urging provincial and federal governments to implement a universal rapid antigen test cost. The meeting also includes a Black History Month proclamation and presentation, plus several informational communications.

• By-law #03-2022 to adopt the 2022 budget for General & Water/Sewer purposes
• Report P2022-02 on County Road 124 sidewalk cost estimates, to be reviewed as part of Transportation Master Plan
• Notice of Motion by Councillor Wegener calling for universal rapid antigen test cost
• Black History Month proclamation and presentation by Dufferin County Canadian Black Association
• Communications include 2021 building permit report and letters on provincial bills

Committee of Adjustment

The Committee of Adjustment will hold a public meeting to consider consent applications B21/05 and B21/06 for 220 Owen Sound Street. The Town Planner recommends conditional approval, subject to conditions including cash-in-lieu of parkland, a zoning by-law amendment, and a servicing agreement. The meeting is electronic only; the public can watch via YouTube.

• Consent applications B21/05 and B21/06 for 220 Owen Sound Street
• Conditional approval recommended by Town Planner (Report P2022-01)
• Cash-in-lieu of parkland at 5% of value of new lots
• Zoning by-law amendment required for three resultant lots
• Owner must enter servicing agreement with Town

Regular Council Meeting

Shelburne Council will receive the 2022 draft budget presentation and consider a borrowing bylaw of $9,655,515.00. The meeting also includes adoption of previous minutes, public question period, and receipt of various communications. Most items are routine procedural matters.

• 2022 Draft Budget Public Presentation by Director of Financial Services/Treasurer
• By-law #01-2022 to authorize borrowing of $9,655,515.00
• Adoption of minutes from Dec 13 and Dec 20, 2021 council meetings
• Confirming By-law #02-2022 for January 10, 2022 proceedings
• Communications including library board, BIA, fire board minutes and letters from other municipalities