Shelburne public meetings in 2023
16 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Canada Day Festival Committee
The committee is discussing updates regarding the upcoming Canada Day festival. Topics include entertainment, a beer garden sub-working group, volunteer planning, grants, and the town stage.
- Entertainment update featuring potential artist Peter Cara
- Beer Garden sub-working group update
- Volunteer Action Plan update
- Celebrate Canada Grant update
- Town Stage update
Regular Council Meeting
The Town of Shelburne Council is reviewing several municipal bylaws including the 2024 interim tax levy and updated user fees. Council will also consider a traffic calming review to reduce speed limits on specific roads.
- By-law #68-2023 for the 2024 interim tax levy
- Water & Sewer By-law (By-law #69-2023) and updated collection policy
- User fees and charges amendment (By-law #70-2023)
- Committee and board member appointments (By-law #71-2023)
- Traffic calming review to reduce speed limits from 50 km/h to 40 km/h on Connecting Link roads
Regular Council Meeting
The Town Council will review the 2024 budget estimates for general, water, and sewer purposes. Additional items include a residential lot severance agreement at 220 Owen Sound Street and an Asset Retirement Obligation Policy.
- Consent Agreement for residential lot severance at 220 Owen Sound Street
- Adoption of the Asset Retirement Obligation Policy
- By-law #65-2023 to adopt 2024 budget estimates for general and water/sewer purposes
- Resolution regarding Canada Day Special event Fee rescission
Parks and Recreation Task Force
The Parks and Recreation Task Force is meeting to discuss the Parks and Recreation Master Plan and the Fiddle Park Plan. The meeting also includes the approval of minutes from the September 20, 2023, meeting.
- Parks and Recreation Master Plan
- Fiddle Park Plan
Regular Council Meeting
Council is reviewing the 2024 draft budget and a report regarding the Affordable Homes and Good Jobs Act. The meeting includes discussions on an online animal licensing program, winter parking enforcement, and a fee waiver request.
- 2024 Public Budget Presentation
- DocuPet Online Animal Licensing Program service agreement
- By-law 62-2023 to appoint a winter parking enforcement officer
- $135.00 road occupancy permit fee waiver request from the Kinsmen
- Report P2023-18 regarding Bill 134 - Affordable Homes and Good Jobs Act, 2023
Canada Day Festival Committee
The committee is discussing various updates regarding the upcoming Canada Day festival. Discussions include progress on a beer garden, entertainment, activities, and volunteer planning.
- Beer Garden sub-working group update
- Entertainment and activities update
- Volunteer action plan update
- Celebrate Canada grant update
Special Council Meeting
The Council is reviewing the 2024 draft budget and grant funding applications. Proposed actions include reducing the budgeted amount for grant funding to $28,000.00 and directing staff to present the draft budget at a public meeting on November 13, 2023.
- Reduction of budgeted grant funding to $28,000.00
- Direction to take the 2024 draft budget to a public meeting on November 13, 2023
- By-law 59-2023 regarding Council proceedings
Regular Council Meeting
The Council will receive a presentation of the draft 2024 budget and a quarterly financial report. Members will also consider motions regarding speed limit changes on Highway 89/10 and permanent funding for the Shepherd's Cupboard Food Bank.
- Presentation of the Draft 2024 Budget
- Motion to explore annual budget line item for Shepherd's Cupboard Food Bank
- Request for lower speed limits on Highway 89/10
- Adoption of revised Diversity, Equity and Inclusion Committee mandate
- Flag raising requests for Veterans Week and Wrapped in Courage campaign
Committee of Adjustment
The Committee of Adjustment will consider two minor variance applications. One request involves planting strip widths at 407 Owen Sound Street. Another application seeks relief for balcony encroachment and side yard requirements at 229 Andrew Street.
- Minor variance A23/03 for 407 Owen Sound Street regarding planting strip widths
- Minor variance A23/04 for 229 Andrew Street regarding balcony encroachment and side yard width
Regular Council Meeting
Council is reviewing the 2024 budget framework, which includes a proposed tax rate increase not exceeding 6%. The meeting also covers an agreement for a Fire Marque Program and weekend transit ridership.
- 2024 Budget Framework: Proposed tax rate increase not to exceed 6%
- Fire Marque Program: Agency Agreement and Bylaw #55-2023
- Fire Department cost recovery fees: Bylaw #56-2023
- Budget directive: Utilize $300,000 from the tax stabilization reserve
- Budget directive: Place $150,000 of estimated 2023 surplus into the tax stabilization reserve
Canada Day Festival Committee
The committee is meeting to discuss preparations for the Canada Day Festival. Agenda items include reviewing sponsorship and vendor application forms, as well as receiving updates regarding the stage and beer garden requirements.
- Review of sponsorship and vendor application forms
- Stage update
- Beer garden requirements update
- Approval of September 28, 2023, meeting minutes
Special Council Meeting
Council will hear presentations regarding municipal grant funding applications. The meeting includes a recommendation to create a review committee to evaluate funding requests up to $35,000. The agenda also features a proclamation for Pregnancy and Infant Loss Awareness Day.
- Municipal Grant Funding Applications review
- Recommendation to strike a Municipal Grant Funding Review Committee with a $35,000 budget maximum
- Proclamation of Pregnancy and Infant Loss Awareness Day (October 15)
- Confirmation of By-law #54-2023
Regular Council Meeting
Council is considering a Water and Wastewater Rate Study to implement full cost recovery through an alternative rate structure. They are also reviewing a 10-year Parks and Recreation Master Plan to guide strategic investments. Additionally, the meeting includes several municipal proclamations.
- Water and Wastewater Rate Study by Watson & Associates
- Parks and Recreation Master Plan by GSP Group
- Proclamation of National Day of Truth and Reconciliation
- Proclamation of Hispanic/Latin American Heritage Month
- Request for Staff to facilitate Remembrance Day service for the Shelburne Legion
Regular Council Meeting
The Council will vote on a by-law to authorize a winter maintenance agreement with IMOS. They will also consider $750 in transit ticket funding for foodbank clients and review an Automated Speed Enforcement presentation.
- By-law 51-2023 for a winter maintenance agreement with IMOS
- $750 allocation for transit tickets to Shepherds Cupboard Foodbank clients
- Presentation on Automated Speed Enforcement (ASE) Service
- Notice of motion regarding property compliance at Fresh Variety
Regular Council Meeting
The Council will consider awarding a road resurfacing contract to Forest Contractors Limited and reviewing a condominium exemption for 301-305 Colonel Phillips Drive. The agenda also includes amendments to the municipal procurement policy and updates to vehicle licensing regulations.
- Awarding $185,772.35 contract to Forest Contractors Limited for asphalt resurfacing
- Condominium exemption application for 301-305 Colonel Phillips Drive
- Amendments to the Municipal Procurement Policy and rescinding By-law 53-2019
- Amending By-law 41-2023 regarding regulation of vehicles for hire
- Request for a report on repurposing space in the former police side of town hall
Regular Council Meeting
Council approved two agreements with the Upper Grand District School Board regarding Hyland Park and Centre Dufferin District High School. Three new members were appointed to the Economic Development Advisory Committee, and a $300 donation to the Dufferin County Multicultural Foundation was approved.
- Approved Hyland Park maintenance and Centre Dufferin District High School encroachment agreements with Upper Grand District School Board
- Appointed Althea Morgan, Chuck Thibeault, and Charlene Hofbauer to the Economic Development Advisory Committee
- Approved $300 donation to the Dufferin County Multicultural Foundation
- Moved $5,000 originally for Rotary Club Heritage Music Festival into reserves for food security needs
- Supported Township of Melancthon resolution regarding Fire Prevention and Protection Services
- Approved May 29, 2023 meeting minutes
- Received report on CAO's annual performance review