Shelburne public meetings in 2025

Special Council Meeting

This special council meeting is largely procedural, including a closed session under the Municipal Act for a verbal update from the CAO on negotiations. The only formal decision is the approval of a confirming by-law to ratify the meeting's proceedings.

• Closed session under section 239(2)(k) for negotiations position/plan
• Verbal update from the CAO in closed session
• Confirming By-law 56-2025 to approve special council proceedings

Regular Council Meeting

Shelburne Council will consider adopting By-law 53-2025 for the 2026 interim tax levy and By-law 54-2025 which increases various user fees, including NSF cheques from $40 to $45, a 2.5% rise in planning and operations fees, and new rates for Fiddle Park. A deferred report on procedural bylaw amendments is also up for decision. The meeting includes a closed session to discuss personal matters about an identifiable individual.

• By-law 53-2025: interim tax levy for 2026 to provide for mailing tax notices
• By-law 54-2025: 2026 fees and charges – NSF fee to $45; planning and operations fees up 2.5%; new Fiddle Park fees
• Report LS2025-13: procedural bylaw amendments (deferred from Nov 24)
• Communications: OPP board, library, fire board minutes; correspondence on recycling cart options, conservation authority consolidation, and bail reform
• Closed session under s.239(2)(b) of Municipal Act for personal matters about identifiable individual

The council adopted By‑law 53‑2025 to set the interim levy for 2026 and approved By‑law 54‑2025 to increase several municipal fees and charges. A resolution urging Ontario to withdraw Bill 68’s changes to the Conservation Authorities Act was also passed. The meeting concluded with routine confirmations and adjournment.

• Approved By‑law 53‑2025 (interim levy for 2026) – carried
• Approved By‑law 54‑2025 (2026 fee and charge increases) – carried
• Received report LS2025‑13 and directed staff to amend the draft procedural by‑law – carried
• Resolved to urge Ontario to withdraw Bill 68 sections affecting Conservation Authorities – carried
• Supported City of Welland’s call to protect children – carried
• Received communications items for information – carried
• Confirmed By‑law 55‑2025 confirming council proceedings – carried
• Entered and exited closed session; received CAO verbal update – carried

Regular Council Meeting

At this meeting, the Town of Shelburne Council will consider adopting the 2026 budget via By-law 51-2025 after a public presentation and public questions. They will also receive an update on Automated Speed Enforcement (ASE) and consider funding $57,703.08 for a new pedestrian crossing at Gordon Street and Main Street from ASE revenues. Additionally, Council will receive a presentation from Headwaters Health Care Centre and discuss procedural bylaw updates.

• Adoption of 2026 budget (By-law 51-2025) for general and water/sewer purposes
• Funding $57,703.08 for new PXO crossing at Gordon Street and Main Street from ASE revenues
• Report LS2025-13 on procedural bylaw amendments, to be brought forward as a bylaw in December
• Presentation from Kim Delahunt of Headwaters Health Care Centre
• Correspondence from Shelburne Public Library Board regarding amended 2026 budget

The council approved By-law 51-2025, adopting the 2026 budget estimates for general operations and water/sewer services. It also approved funding of $57,703.08 plus HST for the new PXO crossing at Gordon Street and Main Street from ASE program revenues and placed remaining ASE revenues in a reserve. Several items, including the 2026 budget presentation, a health‑care centre presentation, and various communications, were received for information.

• Approved adoption of minutes from the November 10, 2025 meeting and related committee meetings
• Received Headwaters Health Care Centre presentation as information
• Approved By-law 51-2025 to adopt the 2026 budget estimates for general and water/sewer purposes
• Deferred LS2025-13 procedural bylaw updates to the December 8, 2025 council meeting
• Approved funding of $57,703.08 plus HST for the new PXO crossing at Gordon Street and Main Street from ASE revenues; placed remaining ASE revenue in a reserve
• Received communications items (library budget, quarry licence application, resident correspondence, consulting report, OPP report, AMO policy updates) for information
• Approved Confirming By-law 52-2025 confirming council proceedings of the November 24, 2025 meeting
• Adjourned the council meeting

Regular Council Meeting

The Town of Shelburne Council will vote on rezoning 114 Main Street West, approving development charges for water and wastewater, and authorizing an electronic voting contract for 2026. The meeting also includes a proclamation for the International Day for the Elimination of Violence Against Women.

• By-law 45-2025: Establishes development charges for all services except wastewater
• By-law 46-2025: Establishes development charges for wastewater treatment services
• By-law 47-2025: Authorizes an agreement with Intelivote for Ontario 2026 electronic voting services
• By-law 48-2025: Amends zoning by-law to rezone 114 Main Street West to C1-4
• By-law 49-2025: Authorizes final acceptance of the Hyland Village subdivision

The council approved the minutes from the October 27 meeting. It rezoned 114 Main Street West from Downtown Commercial (C1) to Downtown Commercial Exception Four (C1-4). The council also approved final acceptance of the Hyland Village subdivision, new development‑charge by‑laws, the 2026 water and wastewater budgets, and authorized reserve transfers for year‑end projects. Additionally, five standing committees were dissolved and an agreement with Intelivote for electronic voting services was approved.

• Approved By-law 48-2025 rezoning 114 Main St. West (carried)
• Approved By-law 49-2025 final acceptance of Hyland Village subdivision (carried)
• Approved By-law 45-2025 development charges for the Town of Shelburne (carried)
• Approved By-law 46-2025 development charges for wastewater treatment services (carried)
• Authorized Treasurer to transfer reserves for year‑end project closures (carried)
• Approved 2026 water and wastewater operating and capital budgets (carried)
• Directed dissolution of five Council committees effective Jan 1 2026 (carried)
• Approved By-law 47-2025 agreement with Intelivote for 2026 electronic voting (carried)

Committee of Adjustment

The Committee of Adjustment will consider a minor variance for a commercial development at 101 County Road 11 to reduce required parking and landscaping. The body is expected to receive a report and discuss approval conditions.

• Minor Variance A25/01 for 101 County Road 11 (CP REIT Ontario Properties Ltd.)
• Reduction of required parking spaces from 244 to 222
• Reduction of minimum planting strip width from 3.0m to 1.9m
• MTO 14-metre highway setback parking provision
• Seasonal garden centre parking allowance (May 1–Aug 31)

The Committee of Adjustment approved Minor Variance application A25/01 for the property at 101 County Road 11, subject to specific parking and landscaping conditions. The owner must obtain a site‑plan approval, Ministry of Transportation approvals, and a building permit. The meeting was then adjourned.

• Approved Minor Variance A25/01 for 101 County Road 11 (carried)
• Adjourned Committee of Adjustment meeting (carried)

Regular Council Meeting

Council will consider a report on the Shelburne Truck By-Pass, including a recommended $300,000 contribution toward a $1,200,000 environmental assessment, with requests for matching funding from Dufferin County and the Ministry of Transportation. The draft 2026 budget will also be presented for discussion, with a public meeting scheduled for November 24, 2025. Several correspondence items, including fire by-law harmonization and automated speed enforcement advocacy, are noted for information.

• Report CAO2025-05: Shelburne Truck By-Pass Update and Environmental Assessment, seeking $300,000 from town, $300,000 from county, and $600,000 from province
• Presentation of the Draft 2026 Budget by the Director of Financial Services
• Proclamation of Veterans' Week, November 5–11, 2025
• Correspondence from Township of Melancthon on harmonizing fire by-laws in Dufferin County
• Multiple correspondences regarding automated speed enforcement (ASE) from Essa, Burlington, Brampton, Ajax, and AMCTO

The council approved the minutes from the October 6, 2025 meeting. It endorsed a $300,000 contribution toward a $1.2 million environmental assessment for the Shelburne Truck Bypass and requested matching funds from Dufferin County and the Ontario Ministry of Transportation. Staff were directed to present the draft 2026 budget at a public meeting on November 24, 2025. By‑law #44‑2025 confirming council proceedings was also approved.

• Approved October 6, 2025 council minutes (Carried)
• Supported $300,000 contribution to Shelburne Truck Bypass EA and requested $300,000 from Dufferin County and $600,000 from the Ministry of Transportation (Carried)
• Directed staff to take the draft 2026 budget to a public meeting on November 24, 2025 (Carried)
• Received communications items for information (Carried)
• Approved confirming By‑law #44‑2025 (Carried)
• Adjourned the meeting (Carried)

Canada Day Festival Committee

The Canada Day Festival Committee will hold a virtual meeting to discuss a wrap-up of the 2025 celebration and begin planning for Canada Day 2026. They will also adopt the agenda, declare any pecuniary interests, and approve minutes from their February 27, 2025 meeting. No concrete decisions or financial items are on the agenda.

• Canada Day 2025 wrap-up discussion
• Canada Day 2026 planning
• Approval of minutes from February 27, 2025

Arts Culture and Heritage Committee

The committee will adopt its agenda and the minutes from the September 3, 2025 meeting. It will discuss updates on Back Lane signage, a heritage plaque for 119 First Avenue, and feedback on the Canadian Language Museum travelling exhibit. The meeting also includes planning for movies at Grace Tipling Hall and the Streams Student Art Show.

• Update on Back Lane signage
• Update on heritage plaque for 119 First Ave
• Feedback on Canadian Language Museum travelling exhibit
• Movies at Grace Tipling Hall – Beetlejuice (Oct 25, 2025) and Elf (Dec 13, 2025)
• Streams Student Art Show

Regular Council Meeting

Council will consider a budget framework directing staff to prepare a draft 2026 operating budget with a tax increase not exceeding 5%. A public hearing is scheduled for a zoning by-law amendment to permit medical offices in employment zones and regulate downtown parking. Council will also hear a presentation on maintaining water/sewer servicing for a residential development at 600 Main Street East, and debate a resolution opposing the provincial ban on automated speed enforcement cameras.

• Public hearing on zoning amendment to allow medical offices in Employment (M1/M1-F) zones and set parking rules for Downtown Commercial (C1) zone
• Budget framework: draft 2026 operating budget with ≤5% tax increase, two new staff positions (Payroll/Benefits Coordinator, Operations Labourer), and OPP savings allocation
• Re-establishment of water/sewer servicing reserve of 43 m³/day for 600 Main Street East residential development
• By-law to designate a pedestrian crossover on Highway 89 at Main St W and Gordon St
• Resolution opposing provincial cancellation of automated speed enforcement (ASE) cameras

The council adopted the September 22 minutes and approved a zoning amendment to permit medical offices in the Employment zone and address downtown parking. It directed staff to prepare a 2026 operating budget that limits the tax‑rate increase to 5% and adds two full‑time positions. The council also re‑established a water and sewer servicing reserve for 600 Main Street East, approved a $140 fee waiver, and passed by‑laws for a Highway 89 pedestrian crossover and an agreement with Integrated Maintenance and Operations Services Inc.

• Adopted September 22 minutes (Motion #2025-153) – carried
• Approved zoning amendment (By‑law 39‑2025) for medical offices and downtown parking (Motion #2025‑154) – carried
• Re‑established water and sewer servicing reserve for 600 Main Street East (Motion #2025‑155) – carried
• Directed 2026 budget framework with tax‑rate cap ≤5% and two new full‑time positions (Motion #2025‑157) – carried
• Requested Municipal Ice Storm Assistance Program support and delegated verification authority (Motion #2025‑158) – carried
• Approved $140 fee waiver for Shelburne Kinsmen Club event (Motion #2025‑159) – carried
• Approved Highway 89 pedestrian crossover by‑law (By‑law 40‑2025) (Motion #2025‑160) – carried
• Approved agreement with Integrated Maintenance and Operations Services Inc. (By‑law 41‑2025) (Motion #2025‑161) – carried

Regular Council Meeting

Council will consider a report recommending approval of a draft plan of subdivision and zoning bylaw amendment for lands at 416, 420, and 428 Main Street West for residential development. A public meeting on the 2025 Development Charges Background Study is also scheduled. Additional items include a proclamation for the National Day for Truth and Reconciliation and receiving various communications, including the OPP Detachment Board annual report and a media release on automated speed enforcement.

• Draft Plan of Subdivision (DPS 20/02) and Zoning By-law Amendment (Z20-02) for 416, 420, 428 Main Street West
• 2025 Development Charges Background Study public meeting
• Proclamation - National Day for Truth and Reconciliation
• Shelburne OPP Detachment Board 2025 Annual Report
• Media Release: Automated Speed Enforcement is a proven tool for road safety

The council adopted the September 8 minutes, approved a draft subdivision plan with conditions, and passed zoning amendments for three Main Street West properties. It also authorized a fire protection agreement and confirmed the meeting's by‑laws before adjourning.

• Approved September 8, 2025 minutes (carried)
• Approved Draft Plan of Subdivision DPS 20/02 with conditions (carried)
• Approved By‑law 36‑2025 rezoning 416, 420 and 428 Main St. West (carried)
• Received communications items for information (carried)
• Entered closed session for negotiations (carried)
• Approved By‑law 37‑2025 fire protection agreement (carried)
• Approved By‑law 38‑2025 confirming council proceedings (carried)
• Adjourned the meeting (carried)

Addendum to Regular Agenda

The Town of Shelburne Council is scheduled to vote on By-law 37-2025, which authorizes a fire protection agreement for the joint management and operation of the Shelburne and District Fire Department. The meeting is set for Monday, September 22, 2025, at 6:30 p.m. in Council Chambers.

• By-law 37-2025: Fire protection agreement for Shelburne and District Fire Department
• Verbal update from Mayor and CAO
• Closed Session

Regular Council Meeting

The Town of Shelburne Council will vote on funding for a regional harvest initiative and the appointment of a Drainage Superintendent. Members will also discuss winter parking hours and the appointment of hearing officers for administrative penalties.

• Funding of $52,484 for Dufferin County Community Harvest Initiative Grant
• Appointment of Terrance Gole as Drainage Superintendent (By-law 32-2025)
• Decision on winter parking hours and season duration for 2025/2026
• Appointment of Screening and Hearing Officers for administrative penalties (By-law 31-2025)
• Appointment of Hearing Officers for Automated Speed Enforcement contraventions (By-law 33-2025)

The council voted 6‑0 to reaffirm its position that the Shelburne and District Fire Board be dissolved and transitioned to a municipal fire service. Staff were directed to complete costing analyses for a fire service effective Jan 1 2027 and to issue a two‑year notice if a negotiated dissolution is not reached by Oct 29 2025. The council also approved $52,484 for the Dufferin County Community Harvest Initiative and appointed a new Drainage Superintendent. Additional by‑laws on winter parking, administrative penalties and hearing officers were enacted.

• Reaffirmed dissolution of Shelburne & District Fire Board (6‑0)
• Approved $52,484 funding for Dufferin County Community Harvest Initiative (Motion #2025-136)
• Appointed Terrance Gole as Drainage Superintendent (By‑law 32‑2025, Motion #2025-137)
• Approved winter parking option Dec 1‑Apr 15 with holiday exemptions (Motion #2025-138)
• Enacted By‑law 31‑2025 delegating administrative and hearing powers (Motion #2025-139)
• Enacted By‑law 33‑2025 appointing hearing officers for automated speed enforcement (Motion #2025-140)
• Confirmed By‑law 35‑2025 to record council proceedings (Motion #2025-144)
• Adjourned meeting at 8:01 pm (Motion #2025-145)

Arts Culture and Heritage Committee

This meeting of the Arts Culture and Heritage Committee consists primarily of updates on past and upcoming events, including the Eid ul Adha Festival, Fridays in the Park, Movies in Grace Tipling Hall, a heritage plaque application for 119 First Ave, and preparations for a travelling museum exhibit. No formal decisions or financial approvals are on the agenda; the committee will adopt previous minutes and handle routine procedural matters.

• Update on Eid ul Adha Festival partnership with Dufferin Muslim Centre (event held June 21)
• Update on Fridays in the Park event held June 13
• Movies in Grace Tipling Hall: recap of June 26 event and preparations for Beetlejuice (Oct 25) and Elf (Dec 13)
• Update on Heritage Plaque Application for 119 First Avenue
• Preparation for Canadian Language Museum Travelling Exhibit (Sept 29 – Oct 3, 2025)

Regular Council Meeting

The Town of Shelburne Council will review a Memorandum of Understanding regarding the public library building and property. The meeting includes presentations on draft development charge rates and requested upgrades to KTH Park.

• Approval of Shelburne Public Library Building & Property MOU
• Presentation by Hemson Consulting Ltd. on 2025 Development Charges Background Study Draft Rates
• Request from Shelburne Cricket Club for upgrades to KTH Park
• Report on Draft Plan of Subdivision and Zoning By-law Amendment for 416, 420 and 428 Main Street West
• Automated Speed Enforcement update report

The council adopted the July 28, 2025 meeting minutes and received two public presentations on development charges and KTH Park upgrades as information. It approved the Shelburne Public Library Building & Property memorandum of understanding and directed staff to report back on a subdivision plan and zoning amendment. The council also received reports on automated speed enforcement and various communications, and ordered a committee‑structure report by the end of October 2025. The meeting concluded with the enactment of By‑law 30‑2025.

• Approved July 28, 2025 council minutes (carried)
• Received Hemson Consulting 2025 Development Charges draft rates presentation (information)
• Received Shelburne Cricket Club request for KTH Park upgrades (information)
• Received Report P2025‑07 on subdivision and zoning amendment; directed staff to report back with recommendations (information)
• Approved Shelburne Public Library Building & Property MOU (carried)
• Received Automated Speed Enforcement update report (information)
• Received communications items for information (carried)
• Directed staff to provide a committee‑structure report by end of October 2025 (carried)

Regular Council Meeting

The Town of Shelburne Council will vote on a 2026 Strong Mayor budget schedule and a Water & Wastewater Collection Policy amendment. The meeting also includes a public question period and a request to waive fees for a community fundraiser.

• Vote on 2026 Strong Mayor Budget Schedule
• Vote on Water & Wastewater Collection Policy Amendment
• Public Question Period
• Fee waiver request for Grace Tipling Hall ($605.23)
• Proclamation for Childhood Cancer Awareness Month

The council adopted the 2026 Strong Mayor Budget Schedule and shortened the time limits for budget amendments and veto overrides. It also approved the amended Water & Wastewater (Sewer) Collection Policy and granted a partial fee waiver for a community fundraiser. Additional actions included proclaiming September 2025 as Childhood Cancer Awareness Month, supporting Orangeville’s Elect Respect resolution, and enacting By‑law #29‑2025.

• Adopted minutes from the July 14, 2025 council meeting (approved)
• Proclaimed September 2025 as Childhood Cancer Awareness Month and approved flag‑raising request
• Adopted amended Water & Wastewater (Sewer) Collection Policy (approved)
• Approved 2026 Strong Mayor Budget Schedule and reduced amendment periods from 30 to 15 days and veto‑override period from 15 to 6 days (approved)
• Granted fee waiver up to $500 for Grace Tipling Hall community fundraiser (partial approval)
• Supported the Town of Orangeville’s resolution on Elect Respect (approved)
• Received listed communications items for information (recorded)
• Enacted By‑law #29‑2025 to confirm council proceedings (approved)

Diversity, Equity and Inclusion Committee

The committee will discuss planning for the National Day for Truth and Reconciliation, including a town contribution of up to $4,000 and a September‑October event at Grace Tipling Hall. Updates on town accessibility initiatives and the Dufferin County Pride 2025 event will also be provided. The agenda and June 19 minutes will be adopted.

• Planning for National Day for Truth and Reconciliation – town contribution up to $4,000; event week of Sep 29‑Oct 3 2025 at Grace Tipling Hall; expected 150 attendees
• Accessibility update – Chair Councillor Len Guchardi to report on town accessibility initiatives
• Update on Dufferin County Pride 2025 “Don’t Rain on My Parade” event – report on June 25 event at Menora Park Pavilion
• Adoption of the July 17 agenda
• Adoption of minutes from the June 19 Diversity, Equity and Inclusion Committee meeting

Regular Council Meeting

The Town of Shelburne Council will review a zoning by-law amendment application and a quarterly financial report. The body is also deciding on a fee waiver for a local community event.

• Zoning By-law Amendment (Z25/02) for 114 Main Street West
• Proposal to place $52,575.76 in the Human Resources Reserve
• Fee waiving request of $99.78 for the Shelburne Terry Fox Run use of Natasha Paterson Memorial Park pavilion
• June 30, 2025 Financial Report (FS 2025-07)
• Confirming By-law #28-2025

The Council approved the June 30 financial report and moved $52,575.76 into the Human Resources Reserve. It also approved a $99.78 fee waiver for the Shelburne Terry Fox Run pavilion. The Council received a planning report on a zoning amendment for 114 Main Street West, accepted various communications, and confirmed By‑law #28‑2025.

• Approved minutes from June 23 2025 Council meeting (carried)
• Received Planning Report P2025‑06 on zoning amendment for 114 Main St W (carried)
• Approved placement of $52,575.76 into Human Resources Reserve (carried)
• Approved $99.78 fee waiver for Shelburne Terry Fox Run pavilion (carried)
• Supported correspondence advocating increased income support for Canadian Veterans (carried)
• Received items listed under Communications for information (carried)
• Approved Confirming By‑law #28‑2025 to confirm council proceedings (carried)
• Adjourned meeting (carried)

Canada Day Festival Committee

The Canada Day Festival Committee will hold a regular meeting to approve minutes from February 27, 2025, and discuss two new business items: a wrap-up of Canada Day 2025 and initial budget planning for Canada Day 2026. No votes on contracts or ordinances are scheduled.

• Approval of minutes from the February 27, 2025 meeting
• Discussion: Canada Day 2025 wrap-up
• Discussion: Canada Day 2026 budget

Regular Council Meeting

This regular council meeting includes a presentation from Melancthon Township about a proposed quarry and one from Dufferin County on the Community Safety Well Being Plan. Council will vote on adopting an amendment to the 2024 Asset Management Plan and on allocating sewage capacity for priority ICI and residential developments. A request to allow alcohol at a slo-pitch tournament on July 12 is also up for decision.

• Presentation from Melancthon Township regarding a proposed quarry in Melancthon Township
• Report FS2025-06: adoption of 2024 Asset Management Plan amendment per Ontario Regulation 588/17
• Report SBA2025-01: reserve 5 m³/day for ICI at CHP Commercial (101 Second Line) and 10 m³/day for residential/mixed-use infill downtown
• Request from Shelburne Supreme Slo-Pitch to serve alcohol during tournament on July 12, 2025
• Communications include opposition to strong mayor powers and to Bill 5, plus bylaw enforcement Q1 stats

Council approved the 2024 Asset Management Plan as amended on June 23, 2025. It also set sewage capacity reserves for priority developments, granted a one‑time alcohol permit for the Shelburne Supreme Slo‑Pitch tournament, and approved several informational items and a confirming by‑law. All motions were carried.

• Approved minutes from June 2 and June 6 meetings (carried)
• Received Melancthon quarry presentation as information (carried)
• Received Dufferin County Community Safety Well Being Plan presentation as information (carried)
• Adopted 2024 Asset Management Plan amendment (carried)
• Established sewage capacity reserves: 5 m³/day for ICI development and 10 m³/day for residential/mixed‑use infill (carried)
• Granted permission for Shelburne Supreme Slo‑Pitch to serve alcohol at July 12 2025 tournament (carried)
• Received communications items for information (carried)
• Approved Confirming By‑law #27‑2025 (carried)

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will review and approve minutes from a November 2024 meeting, discuss upcoming events including a National Day for Truth and Reconciliation partnership, and receive an accessibility update.

• Approval of DEI Committee minutes from November 21, 2024
• Discussion on National Day for Truth and Reconciliation event with up to $4,000 contribution
• Review of 'Don't Rain on My Parade' LGBTQIA+ event for June 25, 2025
• Discussion on 'Fridays in the Park' events at Jack Downing Park
• Verbal update from Chief Administrative Officer Denyse Morrissey

Canada Day Festival Committee

The Canada Day Festival Committee will discuss the 2025 federal grant application, review the schedule of events and volunteer needs, and begin planning for the 2026 budget. The committee will also approve minutes from the February 27, 2025 meeting.

• 2025 Federal Grant Application review
• Schedule of Events for Canada Day (attached)
• Volunteer needs discussion
• 2026 Budget Discussion
• Approval of minutes from February 27, 2025

Special Council Meeting

The Town of Shelburne is holding a special council meeting to review a project award for park improvements. Council will decide whether to approve a specific tender submission for the Fiddle Park Upgrades Project.

• Tender submission from TDI/XGD for Fiddle Park Upgrades Project in the amount of $2,358,142.52 plus HST
• Confirming By-law #26-2025

The Council approved the tender from TDI/XGD for the Shelburne Fiddle Park upgrades project at a total of $2,358,142.52 plus HST. It also approved By‑law #26‑2025 to confirm the proceedings of the special council meeting. The meeting was then adjourned.

• Approved $2,358,142.52 tender for Fiddle Park upgrades (Motion 2025-96)
• Approved By‑law #26‑2025 confirming meeting proceedings (Motion 2025-97)
• Adjourned the meeting (Motion 2025-98)

Arts Culture and Heritage Committee

The Arts Culture and Heritage Committee will adopt the May 7, 2025 meeting minutes and discuss items for the 2026 budget, including murals, student art shows, and movie events. The committee will also approve wording and pictures for municipal laneway naming signs.

• Adoption of May 7, 2025 meeting minutes
• Approval of wording and pictures for Municipal Laneway Naming Signs
• Discussion of 2026 budget items (murals, student art show, movies)
• Confirmation of dates for 'In the Park' booth events
• Update on Movie in Grace Tipling Hall for August 16, 2025

Regular Council Meeting

Council will discuss the dissolution of the Shelburne and District Fire Board and the re-establishment of a town fire department by 2026. The meeting includes a public hearing on subdivision and zoning applications for Main Street West and the adoption of a long-term financial plan through 2034.

• Public meeting for Draft Plan of Subdivision (DPS 20/02) and Zoning Bylaw Amendment (Z20/02) at 416, 420 and 428 Main Street West
• Proposal to dissolve Shelburne and District Fire Board and suspend spending on a fire hall estimated at $15 million
• Adoption of the Long Term Financial Plan 2025-2034
• Staff comments on Bill 17 (Protect Ontario by Building Faster and Smarter Act, 2025)
• Proclamations for School Crossing Guard Appreciation Week and Pride Month

Council received the fire services report and re‑endorsed the dissolution of the Shelburne and District Fire Board. It approved the re‑establishment of a town fire department by Q2/Q3 2026 and suspended all spending on an expanded or new fire hall estimated at $15 million. The council also adopted the Long‑Term Financial Plan 2025‑2034, replacing the 5‑Year Capital Plan.

• Adopted minutes from May 26 2025 meeting (Carried)
• Received Report P2025-05 on Bill 17 for information (Carried)
• Re‑endorsed dissolution of fire board and re‑established fire department (7‑0)
• Suspended $15 M spending on expanded/new fire hall (7‑0)
• Requested cost‑approach outlines and municipal responses by June 4 2025 (7‑0)
• Adopted Long‑Term Financial Plan 2025‑2034, replacing 5‑Year Capital Plan (Carried)
• Approved By‑law 25‑2025 confirming council proceedings (Carried)
• Proclaimed School Crossing Guard Appreciation Week (Carried)

Regular Council Meeting

Council will consider a report on future fire services that recommends dissolving the Shelburne and District Fire Board and re-establishing a town fire department by Q2/Q3 2026, with cost details and buy-out offers to other municipalities. It will also hear a presentation on accessible crosswalks and vote on a by-law designating community safety zones. Numerous correspondence items on provincial legislation and committee minutes are listed for information.

• Presentation by Mark Rodgers on accessible crosswalks
• Report CAO 2025-02: Future Fire Services – Town of Shelburne, including dissolution of fire board and new town fire department
• By-law #23-2025 designating portions of highways as Community Safety Zones
• Correspondence regarding opposition to expansion of Strong Mayor Powers and to Bill 5

The council approved By-law #23-2025 to designate certain highway sections as Community Safety Zones. It also adopted the May 12, 2025 meeting minutes, deferred the Future Fire Services report to June 2, 2025, and approved a confirming by‑law for council proceedings. The council received a list of communications items for information and then adjourned the meeting.

• Approved By-law #23-2025 designating Community Safety Zones (carried)
• Deferred CAO Report 2025-02 on Future Fire Services to June 2, 2025 (carried)
• Approved By-law #24-2025 confirming council proceedings (carried)
• Adopted minutes from the May 12, 2025 council meeting (carried)
• Received communications items for information (carried)
• Adjourned the meeting (carried)

Regular Council Meeting

Council will consider a motion rejecting the province's expansion of strong mayor powers to Shelburne, requesting repeal or an opt-out option. Other business includes approving the 2024 financial statements, issuing proclamations for Sexual Violence Prevention Month and National Public Works Week, and receiving a report on strong mayor powers.

• Motion to reject strong mayor powers and request repeal or opt-out
• Approval of 2024 Financial Statements presented by RLB Auditors
• Proclamation of May 2025 as Sexual Violence Prevention Month
• Proclamation of May 18–24, 2025 as National Public Works Week
• Report LS2025-05 on expansion of strong mayor powers to Shelburne

The council approved the minutes from the April 28, 2025 meeting and accepted the 2024 audited financial statements. It received a report on the expansion of Strong Mayor Powers for information. The council voted 6‑0 to reject the Strong Mayor Powers granted to Shelburne and to request repeal of the legislation. It also voted 6‑0 to oppose Bill 5 provisions that would weaken environmental protections.

• Approved April 28, 2025 council minutes (carried)
• Approved 2024 financial statements (carried)
• Received LS2025-05 report on Strong Mayor Powers for information (carried)
• Rejected Strong Mayor Powers and requested provincial repeal (6‑0)
• Opposed Bill 5 environmental provisions and urged province to respect local planning (6‑0)
• Received communications items for information (carried)
• Entered closed session under Municipal Act (carried)
• Confirmed By-law 22‑2025 (carried)

Canada Day Festival Committee

The Canada Day Festival Committee is meeting to discuss preparations for the upcoming celebration. The body will review sponsorship forms and receive updates on food vendors and a Canada Day grant.

• Review of sponsorship forms and updates on obtaining sponsorships
• Update on food vendors
• Update on Canada Day Grant
• Approval of February 27, 2025 meeting minutes

Arts Culture and Heritage Committee

The Arts Culture and Heritage Committee meets to discuss updates on Movies at Grace Tipling Hall, including annual licensing and proposed sharing with Recreation Programming; a Walking Tour Brochure pricing; Municipal Laneway Naming signage and Council approval; and the Curling Club Mural #2. Other items include a Student Art Event, partnership with the Dufferin Muslim Centre for Eid ul Adha Festival, and initial planning for Arts and Brews 2026. The agenda consists of discussion items without formal decisions.

• Movies at Grace Tipling Hall – discussing screening costs, annual licensing option, and sharing cost with Recreation Programming
• Walking Tour Brochure – pricing quotes for printing brochures
• Municipal Laneway Naming – update on Council approval, signage and plaques wording
• Curling Club Mural #2 – next steps based on photos chosen at October 2, 2024 meeting
• Eid ul Adha Festival – partnership with Dufferin Muslim Centre update

The Arts, Culture and Heritage Committee approved a partnership with Recreation Programming to obtain an annual license for streaming movies at Grace Tipling Hall. It also approved printing 500 Walking Tour brochures and requested two additional curling‑club murals using approved sepia‑tone photos. The committee deferred the student art event and the 2026 Arts and Brews festival. Upcoming meetings will address the 2026 budget and participation in community park events.

• Approved partnership with Recreation Programming for annual movie‑streaming license (carried)
• Approved printing of 500 Walking Tour brochures (carried)
• Requested two additional curling‑club murals using approved sepia photos (carried)
• Deferred Student Art Event to a future date (carried)
• Deferred Arts and Brews 2026 planning, removing it from the agenda (carried)
• Noted council approval of municipal laneway names; staff to order signage (carried)
• Discussed participation in Friday’s in the Park and Canada Day events; will confirm availability (carried)

Regular Council Meeting

Council will vote on By-law 17-2025 to set 2025 property tax rates, and consider a report directing $284,436 in OPP contract savings into a new reserve. They will also decide on authorizing telephone and internet voting for the 2026 municipal election, and consider fee waiver requests from the Orangeville Food Bank ($1,033.89) and Centre Dufferin District High School ($149.67). Presentations include an update on BetterHomes Dufferin and a proclamation for MS Awareness Month.

• By-law 17-2025 to strike 2025 tax rates, including penalty and interest for late payment
• Report FS 2025-04: $284,436 OPP contract savings to be placed into a new OPP Contract Reserve
• By-law 19-2025 to enable Local Improvement Charge (LIC) Home Energy Retrofit Program
• Report LS2025-04: authorization of telephone and internet voting for the 2026 municipal election
• Fee waiver requests: Orangeville Food Bank ($1,033.89 for Jack Downing Park) and Centre Dufferin District High School ($149.67 for Natasha Patterson Pavilion)

The council approved the minutes from the April 14 meeting and proclaimed May 2025 as MS Awareness Month. It authorized the OPP contract reserve of $284,436, approved By-law 17-2025 (tax rate strike) and By-law 19-2025 (home energy retrofit program), and adopted an alternative voting method for the 2026 municipal election. The council also waived fees for the Orangeville Food Bank and Centre Dufferin District High School, and formally rejected the province’s strong mayor powers.

• Approved April 14 minutes (Carried)
• Proclaimed May 2025 as MS Awareness Month and approved flag raising (Carried)
• Authorized $284,436 OPP contract reserve for tax stabilization (Carried)
• Approved By-law 17-2025 to strike 2025 tax rates and set penalties (Carried)
• Approved By-law 19-2025 to enable LIC Home Energy Retrofit Program (Carried)
• Adopted alternative voting method (telephone/internet) for 2026 election (Carried)
• Waived $1,033.89 fee for Orangeville Food Bank for Jack Downing Park (Carried)
• Waived $149.67 fee for Centre Dufferin District High School for Natasha Patterson Pavilion (Carried)

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will discuss follow-up items from Black History Month, 2025 events, and an accessibility update. The committee will also review minutes from a previous meeting.

• Review minutes from November 21, 2024 meeting
• Discuss 2025 events for optional DEI attendance
• Update on Accessibility initiatives within the Town
• Planning for National Day for Truth and Reconciliation
• Review updates on Dufferin County and Orangeville DEI committees

Regular Council Meeting

The Town of Shelburne Council will vote on a by-law to set the 2025 taxation rates and penalties. The body will also consider a resident's request for an exemption to the Animal Control Bylaw to keep a falcon or hawk.

• By-law 17-2025: Strike the rates of taxation and provide for penalty and interest for 2025
• Report LS2025-03: Request for an exemption to the Animal Control Bylaw to keep a falcon/hawk
• Proclamation and flag raising request from the Rotary Club of Shelburne for April 22, 2025
• Flag raising request for Sikh Heritage Month for April 17, 2025
• Levels of Services Review presentation from Fire Chief Dave Pratt

The council approved the March 25, 2025 minutes and proclaimed Shelburne Rotary Day. It received a fire‑department service‑levels presentation, granted a resident an exemption to keep a falcon or hawk, and approved a flag‑raising for Sikh Heritage Month. The tax‑rate bylaw was deferred to the next meeting, and the council enacted confirming by‑law #18‑2025 and adjourned.

• Approved March 25, 2025 minutes (Motion 2025‑52) – carried
• Approved Rotary Club proclamation and flag raising (Motion 2025‑53) – carried
• Received fire department Levels of Services presentation (Motion 2025‑54) – carried
• Granted animal control bylaw exemption for resident to keep a falcon/hawk (Motion 2025‑55) – carried
• Approved flag raising for Sikh Heritage Month (Motion 2025‑56) – carried
• Deferred By‑law 17‑2025 (tax rates) to April 28, 2025 – deferred
• Received communications items for information (Motion 2025‑57) – carried
• Enacted Confirming By‑law #18‑2025 (Motion 2025‑58) – carried

Canada Day Festival Committee

The Canada Day Festival Committee is meeting to review progress on event planning. The body will discuss sponsorship updates and food vendor status.

• Review of sponsorship forms
• Update on obtaining sponsorships
• Update on food vendors

Arts Culture and Heritage Committee

The Arts, Culture and Heritage Committee will discuss costs and annual licensing options for Movies at Grace Tipling Hall, including a proposed sharing of licensing with Recreation Programming. They will also review pricing quotes for printing a Walking Tour Brochure and receive an update on Municipal Laneway Naming, including signage wording. Other agenda items include updates on the Curling Club Mural #2, a Student Art Event, an Eid ul Adha Festival partnership with the Dufferin Muslim Centre, and preliminary planning for Arts and Brews 2026. No binding decisions are on the agenda; all items are for discussion or information.

• Discussion of annual movie screening licensing cost and sharing with Recreation Programming
• Review of printing cost quotes for Walking Tour Brochure
• Update on Council-approved Municipal Laneway Signage and plaque wording
• Next steps for Curling Club Mural #2 using photos selected in October 2024
• Partnership update on Eid ul Adha Festival with Dufferin Muslim Centre

Economic Development Committee

The committee will adopt its agenda and the July 2024 meeting minutes. It will discuss a possible cancellation of the EDC Breakfast scheduled for May 6, 2025, and seek hosts and support. Volunteers and ticket‑sale assistance for the EDC Golf Tournament on June 5, 2025 will be addressed. An update on business workshops and the related survey will also be presented.

• Adopt Economic Development Committee agenda for March 26, 2025
• Adopt minutes from the July 17, 2024 Economic Development Committee meeting
• Discuss possible cancellation of the EDC Breakfast on May 6, 2025 and seek event hosts
• Recruit volunteers and assist with ticket sales for the EDC Golf Tournament on June 5, 2025
• Provide update on business workshops and the associated survey

Regular Council Meeting

The Town of Shelburne Council will consider By-law 15-2025 to authorize the Township of Essa to act as the Joint Processing Centre for Automated Speed Enforcement Administrative Penalties. The meeting also includes the adoption of March 10, 2025 minutes and a proclamation of April 2, 2025 as Autism Awareness Day.

• By-law 15-2025: Agreement with Township of Essa for speed enforcement penalties
• By-law 16-2025: Confirming proceedings of the March 24, 2025 meeting
• Autism Awareness Day Proclamation for April 2, 2025
• Approval of March 10, 2025 Council meeting minutes
• Presentation from Dufferin Hi-Land Bruce Trail Club

The council adopted the minutes from the March 10 meeting and received an informational report on the Shelburne drinking water system. It approved By-law 15-2025, authorizing the Mayor and Clerk to execute an agreement with the Township of Essa for a joint processing centre for automated speed‑enforcement penalties. The council also endorsed correspondence opposing a conservation‑authority amalgamation and supported a resolution from Bradford West Gwillimbury on landlord‑tenant reforms.

• Adopted minutes from March 10, 2025 (carried)
• Received Ontario Clean Water Agency Schedule 22 water report (carried)
• Approved By-law 15-2025 to authorize joint speed‑enforcement processing centre (carried)
• Endorsed NVCA correspondence opposing amalgamation with Lake Simcoe Region Conservation Authority (carried)
• Supported Bradford West Gwillimbury resolution on landlord‑tenant reforms (carried)
• Received communications items for information (carried)
• Enacted Confirming By-law 16-2025 (carried)
• Adjourned meeting (carried)

Diversity, Equity and Inclusion Committee

The Shelburne Diversity, Equity and Inclusion Committee holds a regular meeting with discussion items including a follow-up on Black History Month 2025 events, planning for the National Day for Truth and Reconciliation (Orange Shirt Day) on September 30, and an accessibility update from Chair Councillor Len Guchardi. The committee will also receive a verbal update on the County of Dufferin and Town of Orangeville DEI efforts, including the dissolution of Orangeville's DEI committee. No binding decisions or votes on ordinances are scheduled.

• Follow-up discussion on Black History Month 2025 events (Feb 22 Town event, March 1 Dufferin County Canadian Black Association event)
• Discussion on optional DEI committee attendance at 2025 EDC Breakfast (May 6, Shelburne Royal Canadian Legion) and Fridays in the Park series (June–August, Jack Downing Park)
• Update on County of Dufferin and Town of Orangeville DEI committee, noting Orangeville's DEI committee dissolving (attachment provided)
• Planning for National Day for Truth and Reconciliation (Orange Shirt Day) on September 30, 2025
• Accessibility update from Chair Councillor Len Guchardi on town accessibility initiatives

Canada Day Festival Committee

The Canada Day Festival Committee will adopt its agenda and approve minutes from the February 27, 2025 meeting. It will then review sponsorship forms and discuss progress on obtaining sponsors. The committee will also receive an update on food vendor arrangements for the upcoming Canada Day celebration.

• Adopt agenda for March 13, 2025
• Approve minutes from February 27, 2025 meeting
• Review sponsorship forms and status of sponsorships
• Update on food vendor arrangements

Regular Council Meeting

Council will decide on final approval of the Centreville (Shelburne) Inc. 'Ravines Edge' Plan of Subdivision and condominium at 600 Main Street East. Also on the agenda: introduction of an Administrative Monetary Penalty System (AMPS) and bylaws to implement automated speed enforcement. Council will vote on naming three municipal laneways and an agreement with the Shelburne Public Library. A closed session is scheduled for property matters.

• Final approval of Ravines Edge subdivision (DPS 17/01) and condominium (DPC 17/01) at 600 Main Street East
• Establishment of Administrative Monetary Penalty System (By-law 09-2025)
• Three bylaws to implement automated speed enforcement (10-2025, 11-2025, 12-2025)
• Naming of municipal laneways: Townsend Lane, Sawyers Feed Mill Lane, Rose Lane
• Authorizing agreement with Shelburne Public Library (By-law 13-2025)

Arts Culture and Heritage Committee

The committee is meeting to discuss updates on local arts and culture initiatives. Key topics include the walking tour brochure, movie nights, and a partnership request for a festival.

• Discussion on adding a QR code and printing for the Walking Tour Brochure
• Movie suggestions and options for movie nights at Grace Tipling Hall
• Update on Canadian Language Museum Travelling Language Exhibits
• Update on Student Art Event
• Partnership request from Dufferin Muslim Centre for the Eid ul Adha Festival

Canada Day Festival Committee

The Canada Day Festival Committee will meet to discuss planning for the 2025 event. Items include reviewing facilities available at Greenwood Park, a sponsorship letter, and an entertainment update. The committee will also adopt the agenda and approve minutes from the previous meeting.

• Review of facilities available at Greenwood Park for Canada Day
• Sponsorship letter review for Canada Day 2025
• Entertainment update and discussions
• Approval of minutes from January 23, 2025 meeting

Regular Council Meeting

The Town of Shelburne Council will review reports and by-laws regarding the final acceptance of town works for two subdivisions. The body will also receive a year-end report on 2024 development charges and a presentation on falconry by-law exemptions.

• By-law 06-2025: Final acceptance of Town Works for Shelburne Towns (Scone Developments Inc.) Subdivision
• By-law 07-2025: Final acceptance of Phase 1 for Emerald Crossing (Shelburne 89 Developments Limited) Subdivision
• Report FS 2025-03: 2024 Development Charge Year End Report and Treasurer's Attestation
• Presentation by Julien Wong Lun Hing Devonish regarding by-law exemptions for provincially licensed falconers
• Correspondence regarding a feasibility study for Highway 407 from the Town of Orangeville and Dufferin County

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee is meeting to receive updates on Black History Month 2025 events and town accessibility initiatives. The body will also review optional attendance for upcoming 2025 community events.

• Update on Black History Month event scheduled for February 22, 2025
• Discussion on accessibility initiatives within the Town of Shelburne
• Optional attendance at 2025 EDC Breakfast on May 6, 2025
• Optional attendance at Fridays in the Park events at Jack Downing Park
• Opportunity for members to attend the CCDI UnConference on March 26 and 27, 2025

Arts Culture and Heritage Committee

The Arts, Culture and Heritage Committee will adopt the agenda, approve prior minutes, and receive a delegation request from Neil Orford about CanHist.org. The meeting includes discussion and decisions on several community arts initiatives, including museum travelling language exhibits, a curling club mural update, movie nights at Grace Tipling Hall, a student art event, and the schedule for Friday in the Park activities.

• Adopt agenda and January 15 minutes
• Receive delegation request from Neil Orford (CanHist.org)
• Decide frames and installation for curling club mural
• Discuss museum travelling language exhibits and movie nights
• Set dates for Friday in the Park events: June 13, June 27, July 11, July 25, August 29 2025

Regular Council Meeting

Council will receive a verbal update on the Fiddle Park Plan and a report on 2024 council remuneration, and discuss a fee waiver request from the Shelburne Public Library for $605.23 for March Break. Presentations include a Special Olympics Polar Plunge request and a proclamation for Congenital Heart Defect Awareness Day. Most items are received as information, with no major decisions expected.

• Verbal update from CAO regarding the Fiddle Park Plan
• Report FS2025-02 on 2024 Council Statement of Remuneration
• Shelburne Public Library fee waiver request for $605.23 for March Break
• Presentation by Jeffery McLean on Special Olympics Polar Plunge
• Proclamation of February 14 as Congenital Heart Defects Awareness Day

Regular Council Meeting

Council will consider a report recommending keeping the 420 Victoria Street property under its current Institutional/Commercial/Industrial (ICI) zoning and proceeding with sale under that zoning, with no further remediation or rezoning costs. The meeting also includes adoption of minutes, receipt of correspondence on a truck bypass and other matters, and enactment of a confirming by-law.

• Report CAO 2025-01 recommending 420 Victoria Street be sold under current ICI zoning with a slab-on-grade restriction and Stage 1 sewage allocation
• Correspondence from the Township of Melancthon and ROMA delegation regarding a Shelburne Bypass truck route
• Site Plan Approval application SPA 24 06 (Choice Properties) for circulation
• Centre Dufferin Recreation Centre Board 2025 approved budget received for information
• By-law 04-2025 to confirm proceedings of the meeting

Canada Day Festival Committee

The Canada Day Festival Committee is meeting to discuss the location of Canada Day 2025 events based on input from a fireworks provider, outline general plans for the celebration, and decide on vendor fees—an item carried over from the previous meeting.

• Discussion on suitable locations for Canada Day 2025 events based on fireworks provider update
• General discussion on plans for Canada Day 2025
• Canada Day vendor fees, brought forward from October 10, 2024 meeting

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will discuss the upcoming Black History Month program scheduled for February 22, 2025, and a flag raising on February 3. Members will also hear updates on accessibility initiatives and other 2025 community events.

• Black History Month program on February 22, 2025, with attachment BHM Program Feb 22 2025.pdf
• Black History Month flag raising tentatively set for February 3, 2025, at 9:30 am
• EDC Breakfast on May 20, 2025, at Shelburne Royal Canadian Legion Branch 220
• Fridays in the Park series at Jack Downing Park on six dates from June 13 to August 29, 2025 (free events)
• Opportunity for DEI members to attend CCDI UnConference on March 26-27, 2025

Arts Culture and Heritage Committee

The committee will adopt its agenda and the December 4, 2024 minutes. It will receive updates on the curling club mural, a button‑making machine, and planned 2025 activities and events. In new business, members will review the availability of exhibits from the Canadian Language Museum.

• Update on Mural for Curling Club
• Update on Button Making Machine
• 2025 Activities and Events
• Canadian Language Museum – Exhibits Available

Regular Council Meeting

Council will receive a verbal update from the CAO on the town's January 20 delegation to the Ministry of Transportation requesting a truck bypass to remove heavy trucks from downtown and residential roads. Council will also vote on a $12,348,936 temporary borrowing by-law, a tax collection policy amendment, and a fire grant agreement. A councillor's motion asks the province and feds to redirect a portion of land transfer tax and GST to municipalities for infrastructure. Several communications from other municipalities and residents are on file.

• Verbal update on delegation to MTO for a truck bypass/route at ROMA Conference (Jan 20, 2025)
• By-law 01-2025 authorizing temporary borrowing of $12,348,936
• Report FS2025-01 proposing amendment to Tax Collection Policy
• By-law 02-2025 authorizing agreement with Ontario Ministry of Solicitor General for OFM Fire Grant
• Councillor Wegener's notice of motion requesting redistribution of provincial Land Transfer Tax and federal GST to municipalities

Canada Day Festival Committee

The agenda for the Shelburne Canada Day Festival Committee meeting on 2025-01-09 contains no listed items, only placeholders and a video frame. No decisions, proposals, or discussions are detailed in the provided document.