County of St. Paul No. 19 public meetings in 2023

Council Meeting 1

The County of St. Paul Council will review the 2024 interim municipal budget and several new bylaws. The agenda also includes updates on the North and South Buffalo Trail contingency funds and sewer issues at Vincent Lake Subdivision.

• Review of 2024 Interim Municipal Budget
• Bylaw 2023-26 amendment to the Land Use Bylaw
• RFP for new financial software
• Property clean up costs for Lot 14, Block 1, Plan 7521646
• Utility Bylaw 2023-20

Public Works

The Public Works committee is reviewing several land use and infrastructure items. This includes a rezoning request for SE 25-58-10-W4 and proposed amendments to the Land Use Bylaw. They will also discuss road closures on River Road and tax exemptions for non-profit organizations.

• Rezoning of SE 25-58-10-W4 to Direct Control District (Bylaw 2023-19)
• Tax exemption bylaw for non-profit community organizations (Bylaw 2023-18)
• Road closure plan 2803RS for River Road
• Land sale by tender for Spring Park Hall (Roll# 6714701)
• Proposed amendments to Land Use Bylaw 2021-13

Special Council Meeting

The Council passed Bylaw 2023-17 to establish the position of Chief Administrative Officer. Jason Wallsmith was appointed to the role effective January 8, 2024, with Sheila Kitz retained as Interim CAO from January 1 to 7, 2024.

• Bylaw 2023-17: Establish Position of Chief Administrative Officer
• Appointment of Jason Wallsmith as Chief Administrative Officer effective January 8, 2024
• Retention of Sheila Kitz as Interim CAO from January 1 to 7, 2024
• Time change for November 28, 2023 Public Works Meeting to 9:00 a.m.

Agricultural Service Board

The provided document contains only procedural software interface placeholders and does not list any specific topics or decisions for the Agricultural Service Board.

Council Meeting 1

The County of St. Paul Council will discuss the transfer of ownership for Elk Point Airport from the Province and construction at Evergreen Regional Landfill. The agenda also includes property tax cancellation requests and road plan closures. A delegation will present a request regarding berm removal.

• Transfer of ownership for Elk Point Airport from the Province
• Evergreen Regional Landfill Class 3 Inert Waste Cell Construction 2024
• Property tax cancellation requests for Roll # 9702509 and #9702522
• Lake Eliza Road Plan closures for Road Plan 2714ET and Road Plan 4001BM
• Resident delegation regarding berm removal in NW 10-57-10-W4 / SW 15-57-10-W4

Organizational Meeting

The County of St. Paul held an organizational meeting to establish committee appointments for the upcoming year. This included selecting representatives for agricultural, health, library, and public works boards. Several existing members were reappointed to their previous roles.

• Reappointment of Maxine Fodness as Deputy Reeve
• Appointment of Keith Kornelsen and Warren Leister as Weed/Pest Inspectors
• Selection of Maria Cueva, Patricia Miller, and Helen Gamblin to the County Library Board
• Appointment of Louis Dechaine as the LARA Committee representative
• Appointment of Darrell Younghans as Agricultural Services Board Chairman

Public Works

The Public Works body will conduct a public hearing regarding Bylaw 2023-15 for the Elk Point Airport IASP. The agenda also includes discussions on dust control policy, landfill matters, and waste truck procurement.

• Public Hearing for Bylaw 2023-15 - Elk Point Airport IASP
• PW-9 Dust Control Policy
• Evergreen Regional Landfill
• Waste Truck - Build List for Front Load & Tender for Roll-Off
• St. Edouard Transfer Site Hours

Council Meeting 1

The County of St. Paul Council is meeting to discuss several infrastructure and service items. Key topics include a potential 2024 water rate increase for the Elk Point/St. Paul Water Commission and requests for new fire pumper trucks. The agenda also covers road repairs and school design projects.

• 2024 Water Rate Increase (Elk Point/St. Paul Water Commission)
• Request to order fire pumper trucks
• Amendments to Joint Use and Planning Agreement with St. Paul School Division
• Road upgrade request for RR91 South of Township Road 574
• Insurance funding assistance for Elk Point A.G. Ross Arena Committee

Public Works

The Public Works body will review several infrastructure and land items. Discussion includes a runway project at St Paul Airport and road work on RR90.

• Tenders for MG-12 2015 CAT 14M Grader
• Elk Point Airport Intermunicipal Area Structure Plan - Bylaw 2023-15
• Road widening on RR90 in SE 24-56-9-W4
• Winter brushing for RR90 - NW 19-56-8-W4
• St Paul Airport STIP Grant Application - Runway Mill and Pave Project

Council Meeting 1

The County of St. Paul Council will hold a public hearing regarding Rezoning Bylaw 2023-13. The meeting also includes discussions on a Northern Lights Library System levy increase and several policy updates for reserve lands and road maintenance.

• Public Hearing for Rezoning Bylaw 2023-13
• Northern Lights Library System levy increase
• Assessment Review Board Bylaw 2023-14 and Regional Assessment Review Services Agreement
• Elk Point Airport Intermunicipal Area Structure Plan (Bylaw 2023-15)
• Policy updates for reserve lands, encroachment, and snow removal

Council approved Bylaw 2023-13 to rezone 1.18 ha of land from Agricultural to Country Residential 1. The board also approved several new administrative policies and awarded a $108,843 contract for an agricultural shop replacement.

• Approved Rezoning Bylaw 2023-13 for 1.18 ha at 10002 Twp Rd 584
• Awarded $108,843 to Almac for Ag Department storage shed replacement
• Approved $303,070.90 (plus 15% contingency) for AFRRCS migration project to Whyte Communications Ltd
• Approved Assessment Review Board Bylaw 2023-14
• Approved DEV-4 Reserve Lands, DEV-7 Encroachment, DEV-8 Deadfall Cleanup, and PW-3 Snow Removal policies
• Denied PW-19 Towing Policy
• Approved $10,000 for field access road repairs in SE 22-55-10-W4
• Denied request for fall/winter boat launch access at Lac Bellevue

Public Works

The County of St. Paul Public Works committee is reviewing several new business items. These include requests for facility funding in Ashmont and Mallaig, CAO recruitment, and various road maintenance tasks.

• Funding approval for Ashmont and Mallaig facilities and truck fill design
• Request to increase the Public Works shop budget
• Purchase of oil for Correction Line GBC road surface
• Approval for 2023-2024 winter brushing jobs
• CAO recruitment via an executive search consultant

The County approved a $250,000 increase to the Public Works budget and funded a $124,740 water pump station assessment. Council also authorized several joint grant applications for regional housing, lake health, and infrastructure studies. Additionally, the County contracted Human Edge for CAO recruitment.

• Approved $250,000 Public Works budget increase from unrestricted surplus
• Approved $124,740 for water pump station assessments in Ashmont and Mallaig
• Approved contract with Human Edge for CAO recruitment
• Accepted $150,000 offer from Finning for MG-02 2014 CAT 14M Grader
• Approved $118,060 for HF 500 oil for TWP 590 from unrestricted surplus
• Denied request to take ownership of Lot 4 and Lot 5, Block 5, Plan 5096HW
• Denied resident request to remove deadfall on County reserve lands
• Approved $1,200 Gold Level sponsorship for Canadian Fallen Heroes Foundation

Council Meeting 1

Council approved a services contract with RC Strategies for trail planning and provided several donations and fee waivers to local organizations. They also initiated a rezoning process for a subdivision and addressed various land-use and infrastructure requests.

• Approved $109,908.44 contract with RC Strategies for Regional Trail Master Plan
• Waived waste bin management fees for St. Paul & District Animal Shelter for two years
• Approved 12.5 tonnes of gravel per year for three years for St. Paul & District Animal Shelter
• Gave 1st reading to Bylaw 2023-13 to rezone part of SW 17-58-9-W4 from Agriculture to Country Residential 1
• Denied encroachment request for woodshed at SE 22-60-12-W4; approved request for retaining wall
• Approved $1,000 contribution and 100 lapel pins for Ashmont Legion 95th Anniversary
• Forgave $3,083.29 fire response bill for Elk Point fire call 70-22
• Approved sale of up to 2,000 tonnes of gravel to Grynn Contracting at $25/tonne

Council Meeting 1

Council passed Bylaw 2021-21 for a partial road closure and approved a reimbursement for a County employee. A rezoning request for Santech Diesel Performance Ltd. was deferred for further study into Direct Control District options. Several other items, including a gate/fence update and wind turbine concerns, were tabled.

• Approved 2nd and 3rd reading of Bylaw 2021-21 for partial road closure between SW 16-62-12-W4 and NW 9-62-12-W4
• Approved reimbursement to County employee for costs from June 14, 2023 incident
• Approved invoicing commercial hauler for Armistice Road damage
• Directed staff to explore Direct Control District options for rezoning at SE 25-58-10-W4 (Santech Diesel Performance Ltd.)
• Tabled discussion on Industrial Wind Turbine Project in Elk Point area to August 8, 2023
• Tabled update on gate/fence at TWP RD 612 to August 8, 2023
• Tabled decision on Lease Lot 28ER Blk 2Pln 8023220
• Adopted June 30, 2023 Bank Reconciliation

Public Works

The Public Works committee approved funding for roof repairs, athletic equipment, and a conference. Council also decided on several waste management supports for local events and approved the cancellation of specific property tax balances.

• Approved $9,600 for roof repairs at Westcove caretaker cabin, Stoney Lake gazebo and garage
• Approved $1,500 for St. Paul Athletic Association Track & Field timing system
• Approved $1,000 contribution to 2023 ARMAA Conference
• Cancelled $9,342.26 in remaining taxes for Lot 2, Block 3, Plan 8221618
• Approved installation of memorial bench at Floatingstone Municipal Park at no cost to County
• Approved ordering a roll off truck and front load truck for 2024-2025 delivery
• Denied financial assistance for the purchase of the Hillside Estates sign
• Accepted CAO Sheila Kitz's retirement notice effective December 31, 2023

Agricultural Service Board

The Board approved sending formal notices to landowners regarding Richardson Ground Squirrel and Clubroot infestations. Members also directed staff to investigate the viability of wells for fire suppression in Ashmont and Whitney Lake.

• Approved delivery of a letter of intent and action plan to landowners of Roll #6604300, #6604100, and #6603300 regarding Richardson Ground Squirrels (Carried)
• Approved sending a letter to the landowner at SW 27-56-11-W4 regarding Clubroot pest notice #11627300-2020-1 (Carried)
• Approved investigating the water quality and viability of the Ashmont well at SW 13-59-11-W4 for fire suppression (Carried)
• Approved sending information letters to landowners regarding oxeye daisy infestation (Carried)
• Accepted February 28, 2023, meeting minutes with amendments (Carried)

Council Meeting 1

Council approved the removal of a municipal reserve designation at Vincent Lake to facilitate new development. The board also approved three five-year lease agreements with Bell Canada and a $1,200 transportation grant for a seniors' club.

• Removed Municipal Reserve designation from Lot 16MR Block 1 Plan 232 0742 (Carried)
• Approved three 5-year leases with Bell Canada at Ashmont, Mallaig, and Heinsburg for $3,015 + GST annually each (Carried)
• Approved $1,200 transportation grant for St. Paul Centennial Senior Citizen’s Opportunity Club (Carried)
• Approved $23,550.88 for Lac Sante boat launch repair and realignment (Carried)
• Denied request to cancel $271.79 in property taxes for Lot 6, Block 3, Plan 0021847 (Defeated)
• Denied Employment and Payroll Services contract request from Mallaig and District Ag Society (Carried)
• Gave 1st reading to Bylaw 2023-12 to rezone part SE 25-58-10-W4 from Agriculture to Light Industrial Residential (Carried)
• Tabled decisions on Lot 28ER lease and sale of 14M Motor Grader (Carried)

Public Works

The County awarded a major bridge contract and passed Utility Bylaw 2023-11. Council also approved several small grants, a new phone system, and the sale of various pieces of public works equipment.

• Awarded Bridge File 70647 (Willow Range Road) contract to Prairie Erectors Int. Inc. for $988,775.00
• Passed Utility Bylaw 2023-11 through three readings
• Approved $12,000 for a new County phone system from Unrestricted Surplus
• Approved removal of Garner Lake Boat Launch at an estimated cost of $15,000
• Awarded standing hay tender for NW 17-59-11-W4 (Batty Lake Pit) to Poncho Mulkay for $2,222/year
• Approved amended service contract for Bylaw Officer Tammy Goddu (Dec 16, 2023 - Dec 15, 2026)
• Approved $4,791.34 contribution to Mann Lake Golf Course and $1,000 to Lakeland District Soccer Association
• Denied free gazebo rental at Floating Stone Municipal Campground for St. Paul Alliance Church