Whitby public meetings in 2021

Special Council Meeting

This is a special virtual council meeting with one substantive item: a closed session to receive a confidential verbal report on collective bargaining with CUPE Local 53 (full-time employees). The rest of the agenda is procedural, including declarations of interest, a confirmatory by-law, and adjournment. The public can watch the open portions via livestream.

• Closed session: confidential verbal report from CAO M. Gaskell and J. Long on collective bargaining with CUPE Local 53 (full-time)
• Confirmatory by-law to adopt proceedings of the December 17, 2021 special meeting
• Meeting held virtually due to COVID-19; public not permitted in-person

Council held a special meeting and moved into closed session to discuss labour relations with CUPE Local 53. After rising, Council ratified the renewal of the collective agreement for the period April 1, 2020 to March 31, 2023, and approved that non-union positions receive the same negotiated salary increases effective 2020 to 2022. The meeting also passed a confirmatory by-law and adjourned.

• Ratified renewal of collective agreement with CUPE Local 53 (Full Time) for April 1, 2020 to March 31, 2023 (Resolution #365-21)
• Approved that all non-union positions receive CUPE negotiated annual salary increases effective 2020 to 2022 on January 1 of each year (Resolution #365-21)
• Passed confirmatory by-law to confirm proceedings of the special meeting (Resolution #366-21)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting virtually on December 14, 2021. The main item is a presentation and discussion on a heritage permit application for a proposed addition to the building at 214 Colborne Street West, which is designated under the Ontario Heritage Act. The committee will also consider a notice regarding a future staff report on a technical amendment to the designation of 601 Victoria Street East.

• Heritage permit application for proposed addition at 214 Colborne Street West (HP 23-21)
• Notice of future staff report on technical amendment to designation of 601 Victoria Street East
• Approval of previous minutes from November 9, 2021

The Heritage Whitby Advisory Committee held a routine meeting with no formal decisions beyond approving previous minutes and adjourning. Members heard a staff update on a technical amendment to the heritage designation of 601 Victoria Street East due to road widening, and discussed the potential relocation of the Camp X building and 2022 action items.

• Approved minutes of November 9, 2021 (carried)
• Adjourned meeting at 7:55 p.m. (carried)

Regular Council Meeting

This is the agenda for Whitby's Regular Council meeting on December 13, 2021, held virtually due to COVID-19. Council will receive a presentation on the draft Inclusion, Diversity, Equity and Anti-Racism (IDEA) Project report, which includes community consultation and recommendations. The agenda also includes adoption of minutes from previous meetings and standard procedural items. No specific decisions or votes are listed on this agenda.

• Presentation of draft Inclusivity Report from IDEA Project with recommendations
• Adoption of minutes from November 29, December 1, and December 6, 2021 meetings
• Public can submit written comments by noon on meeting day or request to delegate
• Meeting held virtually; public can watch via livestream at whitby.ca/livestream

Council approved a lump sum payment of up to $20,875,000 to the West Whitby Landowners Group, funded from the Roads Development Charge reserve fund. They also authorized temporary borrowing of up to $56.7 million for 2022, awarded a work wear contract to Mark's Commercial, and approved a three-year extension for a garden suite at 870 Columbus Road West. Council committed to joining the Race to Resiliency and Race to Zero climate programs and directed staff to establish a warming centre at a town facility.

• Approved up to $20,875,000 payment to West Whitby Landowners Group (carried)
• Authorized temporary borrowing up to $56,681,000 for Jan-Sep 2022 and $28,340,000 for Oct-Dec 2022 (carried)
• Awarded work wear tender to Mark's Commercial for $190,320.51 over 3 years (carried)
• Approved 3-year extension for garden suite at 870 Columbus Road West (carried)
• Committed to join Race to Resiliency and Race to Zero climate programs (carried)
• Directed staff to establish a warming centre at a town facility (carried)
• Approved pre-budget approval for fleet and equipment capital projects (carried)
• Approved $161,000 for Zero Carbon Whitby Costing Study (carried)

Accessibility Advisory Committee

This is a joint meeting of Whitby's Accessibility Advisory Committee and Diversity and Inclusion Advisory Committee. The main item is a presentation on the Inclusion, Diversity, Equity and Anti-Racism (IDEA) Project by consultants. The committee will also discuss accessibility priorities for 2022 and other routine business.

• Presentation by KJI Consulting Collective on Inclusion, Diversity, Equity, and Anti-Racism
• Discussion of 2022 Accessibility Advisory Committee priorities, including community survey and park audit
• Update on Accessible Signage and Wayfinding working group
• Update on Accessibility Improvement Grant Fund (no applications received)
• Request to proclaim December 3, 2021 as International Day of Persons with Disabilities

The joint Accessibility Advisory Committee and Diversity and Inclusion Advisory Committee meeting did not proceed as scheduled because a quorum was not present. Members discussed several items, but no decisions were made and minutes were not recorded.

Committee of the Whole

The Committee of the Whole is meeting virtually to discuss and recommend decisions on planning applications, financial matters, and climate change initiatives. Key items include a draft plan of subdivision and zoning amendment at 7400 Thickson Road North, a temporary garden suite extension at 870 Columbus Road West, a $20.875 million payment to the West Whitby Landowners Group, and several climate-related reports and contracts. The meeting is open to public viewing via livestream, with written comments accepted until noon on the meeting day.

• Draft Plan of Subdivision and Zoning By-law Amendment, Abacus Equity Infusion Limited, 7400 Thickson Road North (DEV-03-20)
• Zoning By-law Amendment to extend temporary garden suite use for 3 years at 870 Columbus Road West (DEV-32-21)
• Tender award to Mark's Commercial for work wear, $190,320.51 over 3 years (T-553-2021)
• Lump sum payment of up to $20,875,000 to West Whitby Landowners Group from Roads Development Charge reserve (FS 62-21)
• Temporary borrowing by-law up to $56,681,000 for 2022 (FS 64-21)

The Committee of the Whole approved several key items, including a zoning amendment for a garden suite at 870 Columbus Road West, a draft plan of subdivision at 7400 Thickson Road North (referred back to staff for further review), and a $20.875 million lump sum payment to the West Whitby Landowners Group. They also endorsed the Whitby Climate Change Master Plan, committing to Race to Resiliency and Race to Zero, and approved pre-budget approvals for fleet and equipment, a Zero Carbon Whitby Costing Study, and a Climate Change Mitigation Plan contract. The meeting was procedural in part, with several reports received as information.

• Approved 3-year extension for garden suite at 870 Columbus Road West (carried)
• Referred draft plan of subdivision at 7400 Thickson Road North back to staff (carried)
• Approved $20,875,000 lump sum payment to West Whitby Landowners Group (carried)
• Approved temporary borrowing up to $56,681,000 for 2022 (carried)
• Approved 2022 interim tax billing by-law (carried)
• Approved pre-budget approval for fleet and equipment capital projects (carried)
• Approved engineering review and inspection fee increases, effective Jan 1, 2022 (carried)
• Approved commitment to Race to Resiliency and Race to Zero (carried)

Special Council Meeting

This is a special virtual Council meeting with a single substantive item: a closed session to receive confidential legal advice regarding an Ontario Land Tribunal appeal involving Atlantic Packaging Holdings and Gerdau Ameristeel at 1578 Victoria Street East. The rest of the agenda is routine procedural items (confirmatory by-law, adjournment). No public decisions are scheduled.

• Closed session under Municipal Act for litigation and solicitor-client privilege
• Ontario Land Tribunal appeal - Atlantic Packaging Holdings Ltd. & Products Ltd. and Gerdau Ameristeel Corporation (1578 Victoria Street East)

The special council meeting was largely procedural, with the only substantive item being a closed-session discussion of a legal matter before the Ontario Land Tribunal involving Atlantic Packaging and Gerdau Ameristeel at 1578 Victoria Street East. Council received solicitor-client privileged advice and provided direction to staff, but no public decisions were made. The meeting concluded with a confirmatory by-law and adjournment.

• Moved in-camera to discuss litigation and solicitor-client advice (carried)
• Discussed OLT appeal involving Atlantic Packaging and Gerdau Ameristeel at 1578 Victoria Street East (closed session)
• Provided direction to staff on the OLT matter (reported out)
• Passed confirmatory by-law 343-21 to confirm proceedings (carried)
• Adjourned meeting at 6:30 p.m. (carried)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on December 2, 2021, contains only procedural boilerplate and no specific agenda items, such as applications, hearings, or decisions. The document appears to be a system-generated placeholder with no substantive content.

The Committee of Adjustment approved all three variance applications before it. A/90/21 for 301 Colborne St E was granted for two variances (front yard setback and porch projection) after the applicant withdrew a third. A/91/21 for 64 Holsted Rd was granted with conditions. A/92/21 for 20 Forest Heights St was granted with a condition. The minutes of the November 11, 2021 meeting were adopted, and the meeting adjourned.

• Granted A/90/21 (301 Colborne St E): front yard setback reduced from 5.6m to 4.7m and porch projection increased from 1.5m to 1.6m; variance #3 (parking in front yard) withdrawn.
• Granted A/91/21 (64 Holsted Rd): lot coverage increased from 40% to 42% for a pool house, subject to conditions on grading and roof leaders.
• Granted A/92/21 (20 Forest Heights St): drive aisle and driveway widths increased for school parking lot reconfiguration, subject to a grading condition.
• Adopted the minutes of the November 11, 2021 meeting.
• Adjourned the meeting.

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting virtually to discuss and decide on several diversity and inclusion initiatives. Key items include a presentation on gender issues in the workplace, feedback on a BIPOC award, and a recommendation to rename Dundas Street. The committee will also review the Town's naming policy and other ongoing projects.

• Presentation on gender issues in the workplace by Chair Catherine Philogene
• Discussion on BIPOC Spotlight Initiative award, following best practices from City of London and Town of Ajax
• Recommendation to rename Dundas Street, moved by Brianna Nelson
• Update on Town's IDEA Project and staff training
• Discussion on commemorative orange crosswalk for residential school survivors

The committee approved the November 4, 2021 minutes. It discussed creating 'How to Be an Ally' videos with a submission deadline of January 14, 2022, and reviewed a draft letter for a Diversity, Equity, and Inclusion Award. The committee also discussed renaming Dundas Street, the IDEA Project, and received updates on correspondence and Council activities. No formal decisions were made on these discussion items.

• Approved the November 4, 2021 minutes.
• Discussed 'How to Be an Ally' videos, setting a submission deadline of January 14, 2022.
• Discussed the draft letter for the Diversity, Equity, and Inclusion Award.
• Discussed renaming Dundas Street and its relation to the IDEA Project.
• Heard updates on the IDEA Project and staff training.
• Discussed recognizing International Women's Day 2022.
• Adjourned the meeting at 8:26 p.m.

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually on December 1, 2021, to discuss sustainability topics. The agenda includes presentations on waste management and climate change adaptation, plus updates on electric vehicle charging station fees, climate plans, and community events. Public participation is limited to written correspondence or delegation requests submitted in advance.

• Presentation on 'Rethink Your Waste' by Town of Whitby Waste Management Analyst
• Presentation on Climate Change Adaptation Plan by Town of Whitby Project Manager
• Electric Vehicle Charging Stations User Fees and Policy Update
• Zero Carbon Whitby and Climate Mitigation Plan updates
• First and second quarter 2022 committee activities, including Pollinator Week (June 21-27, 2022)

The Whitby Sustainability Advisory Committee approved the minutes from its November 3, 2021 meeting. Members received presentations on the town's Rethink Your Waste program and the Climate Change Adaptation Plan, and were briefed on upcoming reports to the Committee of the Whole regarding electric vehicle charging stations, the Zero Carbon Whitby Costing Study, and the Climate Change Master Plan. No substantive decisions were made beyond the minutes approval.

• Approved the minutes of the November 3, 2021 meeting.

Special Council Meeting

This is a special virtual council meeting called by the Mayor on an urgent basis to discuss a proposed or pending acquisition or conveyance of lands. The meeting will include a closed session for this land matter, followed by a confirmatory by-law and adjournment. No other substantive business is listed.

• Closed session re: acquisition/conveyance of lands
• Confirmatory by-law to confirm proceedings of the meeting

Council held a special meeting to discuss a proposed land acquisition and conveyance, meeting in closed session. After rising, Council passed a resolution waiving the Town's land acquisition/disposition policy for a proposed new hospital by Lakeridge Health, contingent on Whitby being selected as the preferred site. No other substantive decisions were made.

• Waived Town Policy F 190 for purchase/acceptance and disposition of lands for proposed Lakeridge Health hospital (carried)
• Moved in-camera to discuss land acquisition and confidential information (carried)
• Rising from closed session (carried)
• Confirmed proceedings via by-law (carried)

Regular Council Meeting

This regular Council meeting includes several planning decisions, including endorsing the Town's comments on the Region of Durham's Land Needs Assessment Technical Reports, approving draft plans for subdivisions and a condominium, and a site plan for a Rogers telecommunication tower. Council will also consider extending interim control by-laws for mature neighbourhoods, a lease renewal with the Okanagan Hockey Group, and a request for provincial legislation on excessive vehicle noise.

• Endorse Report PL 71-21 as Town comments on Durham's Land Needs Assessment Technical Reports, recommending CNR-06 for land conversion
• Approve Draft Plan of Condominium for Manorgate Homes at 1010 Dundas Street West (CW-2021-04)
• Approve Draft Plan of Subdivision and Zoning By-law Amendment for Winash Developments at 5380, 5505, 5605 Baldwin Street South (DEV-12-20)
• Approve Site Plan for Rogers telecommunication tower at 3500 Brock Street North (SP-21-19)
• Approve Lease Renewal Agreement with Okanagan Hockey Group for Iroquois Park Sports Centre meeting space and Suite A on Pad 1

Council voted 5-4 not to extend Interim Control By-laws #7699-20 and #7700-20 beyond their December 7, 2021 expiry date, allowing the by-laws to lapse. Council also received the Whitby Mature Neighbourhoods Options Report and directed staff to proceed with Phase 3 of the study. The decision means current planning policies will govern development applications until new policies are enacted.

• Approved the Town's comments on the Region of Durham's Land Needs Assessment Technical Reports, recommending conversion of CNR-06 lands (Resolution 304-21, carried 5-4).
• Approved draft plan of condominium for Manorgate Homes at 1010 Dundas Street West (Resolution 305-21).
• Approved draft plan of subdivision and zoning by-law amendment for Winash Developments at Baldwin Street South (Resolution 306-21).
• Approved site plan for Rogers telecommunication tower at 3500 Brock Street North (Resolution 307-21).
• Approved draft plan of subdivision and zoning by-law amendment for 7150 Thickson Developments (Resolution 308-21).
• Decided not to extend Interim Control By-laws #7699-20 and #7700-20 beyond December 7, 2021 (Resolution 310-21, carried 5-4).
• Approved lease renewal with Okanagan Hockey Group for Iroquois Park Sports Centre (Resolution 312-21).
• Approved 2022-2026 Economic Development Strategy (Resolution 327-21).

Special Council Meeting

This is a special virtual meeting of Whitby Council. The main public item is a presentation of the draft Inclusion, Diversity, Equity and Anti-Racism (IDEA) Project report. The council will also hold a closed session to receive legal advice about interim control by-laws and matters before the Ontario Land Tribunal.

• Presentation of draft IDEA Project report by KJI Consulting Collective and J. Long
• Closed session for solicitor-client privileged advice on Interim Control By-laws #7699-20 and #7700-20
• Matters before the Ontario Land Tribunal

The special council meeting on November 29, 2021, was largely procedural, with council moving in-camera to receive solicitor-client advice regarding interim control by-laws and Ontario Land Tribunal matters. The only substantive item was a presentation on the draft Inclusion, Diversity, Equity, and Anti-Racism (IDEA) report, which was received for information; no formal decisions were made. The final report is expected in January 2022.

• Moved in-camera for litigation and solicitor-client privilege (carried)
• Received IDEA draft report presentation (no vote recorded)

Joint Brooklin Downtown Development Steering Committee and Downtown Whitby Development Steering Committee Meeting

The Joint Brooklin Downtown Development Steering Committee and Downtown Whitby Development Steering Committee will meet virtually to approve previous minutes, hear a presentation on defining downtowns as tourist destinations, and receive updates from council, economic development, public works, and other groups. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of minutes from March 25, 2021
• Presentation by Deb Dalziel on defining downtowns as tourist destinations
• Council updates on Bus Rapid Transit, Election Sign By-law, and Culture Plan
• Economic development update including patio program in downtown Whitby
• Public works update on traffic calming initiatives

The joint Brooklin and Whitby downtown development steering committees met virtually on November 25, 2021. They approved the minutes from March 25, 2021, and heard a presentation from Iain De Jong on ending homelessness. Staff presented downtown survey results, and members discussed actions such as adding a historical resource centre in Brooklin and hosting a Christmas festival. No formal decisions were made beyond approving the previous minutes and appointing Steve Kee as acting chair.

• Appointed Steve Kee as Acting Chair of the joint committee.
• Approved the minutes of the March 25, 2021 joint committee meeting.
• Heard a presentation on ending homelessness from Iain De Jong of OrgCode Consulting Inc.
• Reviewed downtown survey results and discussed potential actions for the downtowns.
• Discussed supporting homelessness initiatives through Town working groups.
• Adjourned the meeting at 10:03 a.m.

Property Standards Appeal Committee

The Property Standards Appeal Committee is meeting virtually to hear three appeals of property standards orders issued by the Town of Whitby. The committee will consider appeals for properties at 118 Way Street and two appeals for 3775 Brock Street North. Public attendance is not permitted in person, but written comments and delegation requests can be submitted.

• Appeal PSA 21-08, File/Order #21-107889 for 118 Way Street
• Appeal PSA 21-09, File/Order #21-108316 for 3775 Brock Street North
• Appeal PSA 21-10, File/Order #21-108316 for 3775 Brock Street North

The Property Standards Appeal Committee extended compliance dates for three property standards orders. For 118 Way Street, the deadline was moved to June 1, 2022. For 3775 Brock Street North, two separate orders were extended to December 1, 2022 and June 1, 2022 respectively. All extensions were approved unanimously.

• Extended compliance date for Property Standards Order #21-107889 at 118 Way Street to June 1, 2022 (carried)
• Extended compliance date for Property Standards Order #21-108316 at 3775 Brock Street North to December 1, 2022 (carried)
• Extended compliance date for Property Standards Order #21-108316 at 3775 Brock Street North to June 1, 2022 (carried)

Committee of the Whole

The Committee of the Whole is meeting virtually to discuss and decide on several staff reports, including the future of interim control by-laws affecting mature neighbourhoods, new waste collection and parking by-laws, and various capital projects. Public participation is via written correspondence or delegation requests due to COVID-19 restrictions.

• Whitby Mature Neighbourhoods Study Update – options for Interim Control By-laws #7699-20 and #7700-20
• Proposed new Waste Collection By-law to replace By-law #5795-06
• Proposed Unauthorized Area Parking By-law
• Traffic signal projects: Baldwin St at Canary St ($200,000 in 2022), Thickson Rd at Glengowan St ($200,000 in 2022), Rossland Rd at Overlord St/Doulton Gate ($175,000 in 2022)
• Temporary Capital Projects Supervisor for Whitby Sports Complex – 3-year contract at $435,000

Special Council Meeting

This is a special virtual Council meeting with a closed session to discuss two confidential land acquisition items: adjacent land for the Whitby Sports Complex and the proposed purchase of 112 Colborne Street from Platanos Incorporated. The open portion includes a presentation on digital delivery strategy and a confirmatory by-law.

• Closed session: Whitby Sports Complex adjacent land acquisition costs and next steps (CMS 20-21)
• Closed session: Proposed purchase of 112 Colborne Street, Part Lot 30, 1st Double Range, Plan H-50032, PIN 26502-0046 (LT) from Platanos Incorporated (FS 63-21)
• Presentation: Strategy and Principles for Digital Delivery by Perry Group Consulting
• Confirmatory by-law to adopt proceedings of the meeting

Council held a special meeting on Nov. 22, 2021, and moved in-camera to discuss two land acquisitions. After rising, they waived the appraisal requirement for land adjacent to the Whitby Sports Complex and directed staff to report on the complex's design and budget. They also awarded a sole-source contract to GHD Limited for $74,000 (plus HST) for environmental testing related to the proposed purchase of 112 Colborne Street. A presentation on digital delivery strategy was received, but no decisions were made on it.

• Waived appraisal requirement for land adjacent to Whitby Sports Complex (carried)
• Directed staff to report on Whitby Sports Complex design and budget (carried)
• Awarded $74,000 sole-source contract to GHD Limited for environmental testing at 112 Colborne Street (carried)

Committee of the Whole

The Committee of the Whole is meeting virtually to discuss and vote on several planning and development items, including the Town's comments on the Region of Durham's Envision Durham Land Needs Assessment, draft plans of subdivision and zoning amendments for properties on Baldwin Street South and Thickson Road North, a condominium plan on Dundas Street West, and a site plan for a Rogers telecommunication tower. The committee will also consider amendments to the Downtown Whitby Community Improvement Plan grant programs, a lease renewal with the Okanagan Hockey Group, and a by-law to allow electronic public participation at meetings.

• Endorse Town comments on Envision Durham Land Needs Assessment Technical Reports (PL 71-21)
• Approve draft plan of subdivision and zoning amendment for Winash Developments, 5380, 5505, 5605 Baldwin Street South (PL 69-21)
• Approve draft plan of subdivision and zoning amendment for 7150 Thickson Developments, 7150 Thickson Road North (PL 73-21)
• Approve site plan for Rogers telecommunication tower at 3500 Brock Street North (PL 70-21)
• Transfer $113,838 and $98,010 to Downtown Whitby Maintenance and Improvement Grant Programs; extend CIP by-law (CAO 26-21)

The Committee of the Whole endorsed the Town's comments on the Region of Durham's Land Needs Assessment Technical Reports, with an amendment recommending the CNR-06 lands (west of Montecorte Street) for land conversion. They also recommended that the overall housing mix for new development in Durham Region be based on Hemson Consulting projections to 2051. Several development applications were approved, including draft plans of subdivision and zoning amendments for Winash Developments and 7150 Thickson Developments, and a condominium plan for Manorgate Homes. The Downtown Whitby Community Improvement Plan report was referred for further information, and motions were passed on vehicle noise, automated speed cameras, and toll removal.

• Endorsed Report PL 71-21 with amendment recommending CNR-06 for land conversion (carried)
• Recommended housing mix based on Hemson Consulting projections to 2051 (carried)
• Approved draft plan of condominium for Manorgate Homes at 1010 Dundas St W (carried)
• Approved draft plan of subdivision and zoning amendment for Winash Developments at Baldwin St S (carried)
• Approved site plan for Rogers telecommunication tower at 3500 Brock St N (carried)
• Approved draft plan of subdivision and zoning amendment for 7150 Thickson Developments (carried)
• Referred Downtown Whitby CIP report to staff for memorandum (carried)
• Approved MOU with Canadian Musicians Co-operative and lease renewal with Okanagan Hockey Group (carried)

Special Council Meeting

This special council meeting will consider a staff report (FS 55-21) recommending a 3.5% property tax increase for 2022, along with proposed user fee increases and new fees, including for electric vehicle charging stations. The item was deferred from an October 18, 2021 meeting. Council will also consider a confirmatory by-law to formalize the meeting's decisions.

• Recommendation to set 2022 budget target at 3.5% property tax increase
• Proposed user fee increases and new fees in Attachment 4 of Report FS 55-21
• New fees for electric vehicle charging stations (per Nov. 15, 2021 memo)
• Direction to bring forward a by-law to amend the Fees and Charges By-law
• Confirmatory by-law to confirm proceedings of the meeting

Council set the 2022 budget target at a 2% property tax increase ceiling, after rejecting a 2.9% ceiling and a 3.5% target. They also approved proposed user fee increases and new fees, and directed staff to bring forward a by-law to amend the Fees and Charges By-law. The decisions were made unanimously on recorded votes.

• Set 2022 budget target at 2% property tax increase ceiling (unanimous)
• Rejected amendment for 2.9% ceiling (3-6)
• Rejected original motion for 3.5% target (lost)
• Approved proposed user fee increases and new fees
• Directed staff to bring forward by-law to amend Fees and Charges By-law
• Adopted confirmatory by-law for meeting proceedings

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on November 11, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The Committee of Adjustment granted a minor variance application for 49 Glenmore Drive, allowing a reduced lot frontage and front yard landscaped coverage for a semi-detached dwelling with an accessory apartment, subject to a 0.6m driveway setback. A second application for 68 Summerside Ave was tabled pending input from the Engineering Services Department. The meeting also adopted the previous minutes and adjourned.

• Granted variances for 49 Glenmore Dr (reduced lot frontage to 9.1m, landscaped coverage to 38%) with condition of 0.6m driveway setback (carried)
• Tabled application for 68 Summerside Ave (parking reduction to 0, accessory apartment in link dwelling) to next meeting pending Engineering input (carried)
• Adopted minutes of October 21, 2021 meeting (carried)
• Adjourned meeting (carried)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting virtually to discuss active transportation and road safety items. Key topics include a recommended crossing strategy for the Hydro-Electric Power Commission Trail at Dryden Boulevard, updates on pedestrian crossings, capital projects, and the Waterfront Trail. The committee will also consider approving the minutes from the September 9, 2021 meeting.

• Recommendation to Council for a crossing strategy at Dryden Boulevard and HEPC Trail, with design and construction in 2022
• Update on Downtown Whitby pedestrian crossings at Brock Street and Dundas Street
• 2022 Capital Budget projects update, including Burns Street to Consumers Drive and legacy multi-use path improvements
• 2021 Linemarking Tender bids under review; report to Council on centreline costing
• Waterfront Trail 2021 construction complete; 2022 work planned between Durham Region Treatment Plant and Boundary Road

The Active Transportation and Safe Roads Advisory Committee approved its September 9, 2021 minutes as amended, with Gary Carroll moved from present to regrets. Members received updates on the Waterfront Trail detour, the Autonomous Innovation Vehicle Network pilot, the Traffic Calming Policy, EcoCounter stations, and 2021/2022 capital projects. No formal decisions were made on these items; they were discussion and information items.

• Approved September 9, 2021 minutes as amended (carried)
• Deferred Development Subcommittee update to January 13, 2022 meeting

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting virtually to consider a heritage permit application for a proposed addition to the existing building at 214 Colborne Street West, a property designated under Part V of the Ontario Heritage Act. The agenda also includes approval of the previous meeting's minutes and standard procedural items. No other substantive decisions or discussions are listed.

• Heritage permit application HP 23-21 for proposed addition at 214 Colborne Street West
• Approval of minutes from October 12, 2021 meeting
• Next meeting scheduled for December 14, 2021

The Heritage Whitby Advisory Committee approved minutes from October 12, 2021, and supported a heritage permit application for a proposed addition to the existing building at 214 Colborne Street West, as presented by ARPA Architects. The committee also recommended that Council consider installing a commemoration in Grass Park recognizing Indigenous Communities, in consultation with those communities. No other substantive decisions were made; the meeting was procedural aside from these items.

• Approved minutes of October 12, 2021 (carried)
• Supported heritage permit application for addition at 214 Colborne Street West (carried)
• Recommended Council consider Indigenous commemoration in Grass Park (carried)

Public Meetings

This is a statutory public meeting under the Planning Act for six planning applications, including zoning by-law amendments, official plan amendments, and draft plans of subdivision. The public can watch online or submit comments by noon on the meeting day. No decisions are being made at this meeting; it is for public input.

• Zoning by-law amendment for Otter Creek Co-Operative Homes, lands between 835 and 855 McQuay Boulevard
• Zoning by-law amendment for Woodrow Court (Part 3 Plan 40R-30467), Hwy6773 Inc.
• Official Plan amendment, draft plan of subdivision, and zoning by-law amendment for Brookfield Residential at 100 Garden Street and 604 Dundas Street East
• Draft plan of subdivision and zoning by-law amendment for Xarch Capital Corp at 7152 Ashburn Road
• Draft plan of subdivision and zoning by-law amendment for R&R Developments at 430-440 Winchester Road East

The Town of Whitby's Planning and Development Committee held public meetings on November 8, 2021, to hear presentations and public comments on six separate development applications. These included zoning by-law amendments, draft plans of subdivision, and an official plan amendment for properties across Whitby. No decisions were made; the meetings were held to gather input, and staff will prepare reports for future consideration.

• No decisions made; public meetings held for six development applications
• Heard application for zoning amendment at Otter Creek Co-Operative Homes (DEV-29-21)
• Heard application for zoning amendment at Woodrow Court (DEV-25-21)
• Heard application for OPA, subdivision, and zoning at 100 Garden St & 604 Dundas St E (DEV-26-21)
• Heard application for subdivision and zoning at 7152 Ashburn Rd (DEV-27-21)
• Heard application for subdivision and zoning at 430-440 Winchester Rd E (DEV-16-21)
• Heard application for zoning amendment at 1717 Brock St S & 1716/1718 Dufferin St (DEV-28-21)

Special Council Meeting

This special council meeting is focused on a motion to reconsider a previous decision to deny a demolition permit for the heritage-designated dwelling at 20 Cassels Road East. Council will hear delegations from the property owner, heritage committee members, and an architect before deciding whether to revisit the earlier resolution. The meeting is held virtually due to the COVID-19 pandemic.

• Motion to reconsider Resolution #279-21 denying demolition of 20 Cassels Road East (heritage designation HP-20-21)
• Delegations from John Moses (Barry Bryan Associates), Margaret Clayton and Lynn Collins (Heritage Whitby Advisory Committee), and Rebecca Calder (property owner)
• Planning and Development Department Report PL 61-21 on the heritage permit application
• Confirmatory by-law to adopt proceedings of the meeting

This was a special council meeting held to hear delegations and consider a motion to reconsider a prior decision on a heritage demolition permit for 20 Cassels Road East. Council heard from the applicant's architect, Heritage Whitby Advisory Committee members, and the property owner, but ultimately did not reconsider Resolution #279-21 adopted on November 1, 2021. No new decisions were made; the meeting was procedural and adjourned without voting on the demolition permit.

• Suspended rules of procedure to hear delegations before motion to reconsider (carried)
• Did not reconsider Resolution #279-21 adopted November 1, 2021
• Heard delegation from John Moses, Barry Bryan Associates, on heritage permit HP-20-21
• Heard delegation from Margaret Clayton, HWAC, supporting denial of demolition
• Heard delegation from Lynn Collins, HWAC, supporting denial of demolition
• Heard delegation from Rebecca Calder, property owner, requesting approval of demolition
• Adjourned meeting at 6:46 p.m. (carried)

Whitby Diversity and Inclusion Advisory Committee

This is the agenda for the November 4, 2021 virtual meeting of the Whitby Diversity and Inclusion Advisory Committee. The agenda is largely procedural, covering the approval of the previous meeting's minutes and standard administrative items. The substantive items listed for discussion include a presentation on gender issues, a review of a proposed 'How to Be an Ally' video, planning for a BIPOC Spotlight Initiative, and updates on the Town's internal Inclusion, Diversity, Equity, and Anti-Racism (IDEA) project.

• Approval of the October 7, 2021 meeting minutes
• Presentation on Gender Issues by Committee Chair
• Discussion of a 'How to Be an Ally' video project
• Discussion of the BIPOC Spotlight Initiative
• Update on the Town's Inclusion, Diversity, Equity, and Anti-Racism (IDEA) project

The Whitby Diversity and Inclusion Advisory Committee voted to recommend that Council rename Dundas Street, following a discussion on the Town's naming policy. The committee also received a presentation on gender issues in the workplace and discussed several initiatives, including a BIPOC Spotlight award and a commemorative orange crosswalk. No other formal decisions were made.

• Recommended Council rename Dundas Street (carried)
• Approved October 7, 2021 minutes as amended (carried)
• Adjourned meeting (carried)

Special Council Meeting

This special virtual council meeting focuses on an interim report from Integrity Commissioner Guy Giorno regarding a complaint against council members, along with a related legal opinion. Council will consider the report and may pass a confirmatory by-law. Public participation is via written correspondence or delegation requests due to COVID-19 restrictions.

• Interim Report on Complaint Against Members from Integrity Commissioner Guy Giorno
• Legal Opinion from John Mascarin, Aird & Berlis LLP, on proposed limitation period amendment to Code of Conduct
• Confirmatory by-law to confirm proceedings of the November 3, 2021 special meeting

Council voted 6-3 to take no action to amend the Town's Code of Conduct for Members of Council, following legal advice from John Mascarin of Aird & Berlis LLP, due to ongoing Integrity Commissioner investigations. Council also voted to release the full legal opinion to the public. The Integrity Commissioner did not present an overview of his interim report as originally scheduled.

• Took no action to amend the Code of Conduct (6-3)
• Released legal opinion from John Mascarin to the public (6-3)
• Confirmed proceedings via by-law (carried)
• Adjourned meeting at 5:53 p.m. (carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually to hear a presentation on waste management in Durham Region and to discuss upcoming events including a LEAF fall tree planting, 2022 first quarter celebrations, and the appointment of a committee representative. The meeting also includes routine items like approving the October 6, 2021 minutes and receiving correspondence about a Durham Region waste webinar.

• Presentation on Waste Management in the Region of Durham
• LEAF Fall Tree Planting update
• 2022 First Quarter Celebrations including Earth Day on April 22, 2022
• Appointment of committee representative for Whitby in Bloom Committee
• Correspondence re: Durham Region online waste event on November 9, 2021

The committee approved the previous meeting's minutes and appointed Poonam Dewan as its representative to the Whitby in Bloom Committee for the remainder of 2021. Members also received a presentation on regional waste management and discussed plans for 2022 celebrations, including defining a 'Garden Friendly Community'.

• Approved minutes of October 6, 2021 (carried)
• Appointed Poonam Dewan as Whitby in Bloom Committee representative for remainder of 2021 (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee approved a revised Statement of Commitment on accessibility, recommending the Town of Whitby adopt it. They also requested Council proclaim December 3, 2021 as the International Day of Persons with Disabilities. Updates were provided on signage, the Accessibility Improvement Grant, and 2022 priorities, but no other formal decisions were made.

• Approved revised Statement of Commitment on accessibility (carried)
• Requested Council proclaim December 3, 2021 as International Day of Persons with Disabilities (carried)
• Approved minutes of October 5, 2021 (carried)

Regular Council Meeting

Council approved an additional $105,000 for the Highway 7/12 Alternate Route Environmental Assessment, bringing the total to $1,294,305, and directed staff to review the Thickson Road option as part of enhanced consultation. Council also denied a heritage demolition permit for 20 Cassels Road East, approved a zoning amendment for Delmanor Whitby Inc., and deferred a decision on an interim control by-law exemption for a development at Garden Street and Manning Road until after phase two of the mature neighbourhoods study.

• Approved $105,000 additional expenditure for Highway 7/12 EA, total $1,294,305 (unanimous)
• Denied heritage demolition permit for 20 Cassels Road East (5-4)
• Approved zoning by-law amendment for Delmanor Whitby Inc. at 1180 Dundas Street West
• Deferred interim control by-law exemption for Garden Street and Manning Road development
• Approved exemption from interim control by-law for 40 Jeanne Court
• Approved outdoor natural ice skating pilot at Peel Park and Brooklin Memorial Park
• Approved $564,000 tender to Comfort Care Inc. for air conditioning at Iroquois Park Sports Centre
• Approved Diwali fireworks exemption for November 4, 2021

Special Council Meeting

This is a special virtual council meeting with one substantive item: a closed-session discussion of a confidential legal report regarding an Ontario Land Tribunal appeal by Bara Group (Whitby) Inc. involving Brock Street South and Green Street. The rest of the agenda is procedural, including a confirmatory by-law and adjournment. Public participation is limited to written comments or delegation requests due to COVID-19.

• Closed session on Ontario Land Tribunal Appeal - Bara Group (Whitby) Inc. (Brock Street South & Green Street)
• Confidential Legal and Enforcement Services Department Report LS 17-21
• Confirmatory by-law to approve proceedings of the November 1, 2021 special meeting

Council met in a special virtual session and immediately moved into a closed session to discuss a legal matter: an Ontario Land Tribunal appeal by Bara Group (Whitby) Inc. regarding Brock Street South and Green Street. During the closed session, Council discussed the litigation, received solicitor-client privileged advice, and gave direction to staff and external counsel. No substantive decisions were made in open session; the only public actions were procedural motions to enter and rise from the closed session, pass a confirmatory by-law, and adjourn.

• Moved into closed session to discuss OLT appeal and legal advice (carried)
• Rose from closed session after providing direction to staff and counsel (carried)
• Passed confirmatory by-law to validate meeting proceedings (carried)
• Adjourned meeting at 6:20 p.m. (carried)

Committee of the Whole

Whitby's Committee of the Whole is meeting virtually on October 25, 2021. The main items are a heritage permit request to demolish 20 Cassels Road East, a status update on the Highway 7/12 Alternate Route Environmental Assessment with a request to approve additional spending, and several other staff reports including a downtown parking plan, a tender for an air conditioning unit, and an economic development strategy. The meeting also includes a motion to delay the 2022 election for the Whitby 55+ Advisory Committee and extend current members' terms.

The Committee of the Whole received the Highway 7/12 Alternate Route Environmental Assessment status update, approved $80,000 in additional funding for enhanced consultation, and directed staff to review the Thickson Road option as an alternative. The committee also denied a heritage demolition permit for 20 Cassels Road East, adopted the Final Downtown Parking Master Plan, awarded a tender for an air conditioning unit at Iroquois Park Sports Centre, and endorsed the 2022 Economic Development Strategy with a contract Economic Development Officer hire.

• Denied heritage demolition permit for 20 Cassels Road East (HP-20-21)
• Approved $80,000 additional funding for Highway 7/12 EA consultation, total $1,269,305
• Directed staff to review Thickson Road option for Highway 7/12 route
• Adopted Final Downtown Parking Master Plan
• Awarded T-52-2021 to Comfort Care Inc. for $564,000 for Iroquois Park Sports Centre AC unit
• Endorsed 2022 Economic Development Strategy and action plan
• Approved hiring contract Economic Development Officer in 2022 with one-time funding
• Extended Whitby 55+ Recreation Advisory Committee term by one year

Special Council Meeting

This is a special virtual Council meeting with a closed session to discuss confidential items, including an update on land acquisition for the Whitby Sports Complex and appointments to three advisory committees. The public portion will only handle procedural matters like the confirmatory by-law and adjournment.

• Closed session: Whitby Sports Complex land acquisition update (CMS 17-21)
• Closed session: Appointment to Active Transportation and Safe Roads Advisory Committee
• Closed session: Appointment to Animal Services Appeal Committee
• Closed session: Appointment to Whitby in Bloom Committee
• Confirmatory by-law to adopt proceedings of the meeting

Whitby Council held a special meeting on October 25, 2021, and made appointments to three advisory committees. Council also moved into closed session to discuss a proposed land acquisition for the Whitby Sports Complex and provided direction to staff. The meeting was largely procedural, with the main decisions being the committee appointments and a confirmatory by-law.

• Appointed Aryel Maharaj to the Active Transportation and Safe Roads Advisory Committee (term ending Nov 14, 2022)
• Appointed Heather Harty to the Animal Services Appeal Committee (term ending Nov 14, 2022)
• Appointed Alberto de la Rocha and Sejal Patel to the Whitby in Bloom Committee (term ending Nov 14, 2022)
• Moved in-camera to discuss personal matters and a proposed land acquisition for the Whitby Sports Complex
• Passed confirmatory by-law to confirm proceedings of the meeting

Committee of Adjustment

The provided document contains no substantive information regarding meeting topics, proposals, or decisions. It consists of empty fields and software interface text.

The Committee of Adjustment approved all five variance applications on the agenda, each with conditions related to site grading and drainage. One application (A/86/21) had its building height variance withdrawn by the applicant, and another (A/83/21) was amended to increase the front yard landscaped open space from 33.9% to 39% as recommended by staff. All decisions were carried unanimously.

• Granted variances for accessory apartment at 17 Hoodgate Drive (A/83/21), amended to 39% landscaped open space
• Granted variances for detached garage at 9240 Baldwin Street North (A/84/21)
• Granted variance for second storey addition at 56 Canadian Oaks Drive (A/85/21)
• Granted variances for new dwelling at 118 Queen Street (A/86/21), height variance withdrawn
• Granted variances for deck at 48 Long Drive (A/87/21)
• Adopted minutes of September 30, 2021 meeting

Animal Services Appeal Committee

The Whitby Animal Services Appeal Committee is meeting virtually to hear two appeals of orders to restrain dogs, at 55 Downey Drive (Appeal # ASA 21-03) and 14 Hialeah Crescent (Appeal # ASA 21-04). The agenda also includes routine items: call to order, appointment of chair, disclosures of interest, and adjournment. Public attendance is not permitted in person; written comments or delegation requests must be submitted by noon the business day prior.

• Appeal of Order to Restrain a Dog — 55 Downey Drive, Appeal # ASA 21-03
• Appeal of Order to Restrain a Dog — 14 Hialeah Crescent, Appeal # ASA 21-04
• Virtual meeting due to COVID-19; public may view by emailing the Town Clerk
• Delegation Request Form required to speak; deadline noon the business day prior

The committee confirmed an Order to Restrain a Dog for 55 Downey Drive and modified an order for 14 Hialeah Crescent by removing the muzzling requirement. Jenelle McCalla was appointed Chair for the remainder of the 2021 term. No other substantive decisions were made.

• Appointed Jenelle McCalla as Chair for term ending December 31, 2021 (carried)
• Confirmed Order to Restrain a Dog for 55 Downey Drive (carried)
• Modified Order to Restrain a Dog for 14 Hialeah Crescent to remove muzzling order (carried)

Committee of the Whole

The Committee of the Whole is meeting virtually to consider planning and development items, including a zoning by-law amendment for a Delmanor/Tridel development at 1180 Dundas Street West, a sign variance for a Tim Hortons, and a housing monitoring report. The committee will also discuss an outdoor ice skating pilot project and other staff reports.

• Zoning by-law amendment for Delmanor Whitby Inc., 1180 Dundas Street West (File DEV-08-21, Z-05-21)
• Sign by-law variance for Tim Hortons at 1208 Dundas Street East (File SB-08-21)
• Housing Monitoring Report (PL 56-21) to be received and forwarded to Region of Durham
• Comments on Region of Durham's Proposed Regional Official Plan Amendment for Protected Major Transit Station Areas (PL 58-21)
• Outdoor natural ice skating pilot project at Peel Park and Brooklin Memorial Park, funded up to $52,500 from Long Term Finance reserve

The Committee of the Whole approved a zoning by-law amendment for a seniors housing development at 1180 Dundas Street West, and approved a sign variance for Tim Hortons at 1208 Dundas Street East. It also endorsed comments on Durham Region's transit station area plan, approved an official plan amendment for transportation, and approved a natural ice skating pilot project. A request for an exemption from an interim control by-law for a development at Garden Street and Manning Road was postponed to November 1, 2021.

• Approved zoning by-law amendment for Delmanor Whitby Inc. at 1180 Dundas St W (carried)
• Approved sign by-law variance for Tim Hortons at 1208 Dundas St E (carried)
• Endorsed comments on Region of Durham's Protected Major Transit Station Areas plan (carried)
• Approved Official Plan Amendment 123 for transportation (carried)
• Approved exemption from Interim Control By-law for 40 Jeanne Court (carried)
• Postponed decision on exemption for Garden St & Manning Rd to Nov 1, 2021 (carried)
• Approved outdoor natural ice skating pilot at Peel Park and Brooklin Memorial Park (carried)
• Approved motion requesting proof of vaccination for organized sports participants 12+ (carried)

Special Council Meeting

This is a special meeting of Whitby Town Council held virtually. The main substantive item is a closed-session confidential verbal report on collective bargaining with IAFF Local 2036, the firefighters' union. The rest of the agenda is procedural: declarations of interest, a confirmatory by-law, and adjournment. Public participation is limited to written correspondence or delegation requests submitted in advance.

• Closed session: collective bargaining with IAFF Local 2036
• Confirmatory by-law to adopt proceedings of the October 18, 2021 special meeting

Council held a special meeting and moved into closed session to discuss labour relations with IAFF Local 2036. After rising from closed session, Council ratified the renewal of the collective agreement with the firefighter union for the period January 1, 2019 to December 31, 2023. The meeting also passed a confirmatory by-law and adjourned.

• Ratified collective agreement renewal with IAFF Local 2036 (carried)
• Moved into closed session for labour relations discussion (carried)
• Rose from closed session (carried)
• Passed confirmatory by-law for meeting proceedings (carried)
• Adjourned meeting (carried)

Special Council Meeting

This special council meeting focuses on the 2022 budget target, with a recommendation to set the property tax increase at 3.5% and approve proposed user fee increases and new fees. Council will also consider a confirmatory by-law to formalize the meeting's proceedings. The meeting is held virtually due to the COVID-19 pandemic, with public participation limited to written correspondence or delegation requests.

• Recommendation to set 2022 property tax increase at 3.5%
• Proposed user fee increases and new fees in Attachment 4 of Report FS 55-21
• Direction to amend the Fees and Charges By-law
• Confirmatory by-law for the October 18, 2021 special meeting

Council postponed the decision on the proposed 3.5% property tax increase and user fee changes to a special meeting on November 15, 2021, to allow staff to prepare a presentation. Council also approved a separate motion directing staff to report on a potential application-based property tax deferral program for vulnerable residents and seniors.

• Deferred 2022 budget target and user fee decisions to Nov. 15 special meeting
• Approved staff report on property tax deferral program for vulnerable residents (Resolution 264-21)
• Approved motion to divide main motion, separating tax deferral item
• Adjourned meeting at 6:51 p.m.

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting virtually to discuss heritage matters, including a demolition request for a property in the Brooklin Heritage Conservation District. The committee will also receive updates on the Pumphouse stabilization at 269 Water Street and proposed dormers at 922 Byron Street South. Public comments and delegation requests must be submitted by noon the business day before the meeting.

• Heritage permit application for demolition at 20 Cassels Road East, Brooklin Heritage Conservation District
• Update on Pumphouse stabilization works at 269 Water Street
• Proposed dormers at 922 Byron Street South, Werden's Plan Neighbourhood Heritage Conservation District
• Proposed Grass Park Improvements at 41 Baldwin Street North
• Proposed King Street Park Community Garden at 390 King Street

The Heritage Whitby Advisory Committee received presentations on proposed improvements to Grass Park and a community garden at King Street Park, but made no decisions on either project. Two residents spoke against the community garden, citing concerns about parking, rodents, and loss of park space. The committee also discussed the Doctor's Residence heritage designation and a potential development near Mayfield House, with staff to review both matters.

• Approved the minutes of the September 14, 2021 meeting.
• Heard a presentation on the proposed Grass Park improvements (41 Baldwin Street North) — no action taken.
• Heard a presentation on the proposed King Street Park community garden (390 King Street) — no action taken.
• Heard delegations from two residents opposed to the community garden — no action taken.
• Discussed the Doctor's Residence heritage designation; staff to review the file.
• Discussed potential development near Mayfield House (780 Garden Street); staff to review exemption process.
• Adjourned the meeting at 8:48 p.m.

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting virtually to discuss and plan several initiatives: creating a video on being an ally, nominating BIPOC community members for a spotlight initiative, and strengthening ties with the Muslim community. They will also review the status of their work plan and receive updates on the Town's internal diversity, equity, and inclusion efforts. The meeting includes approval of previous minutes and standard procedural items.

• Discussion on creating a video about being an ally, possibly hiring a videographer
• Planning to nominate BIPOC individuals for the Community Champion spotlight at connectwhitby.ca/champions
• Outreach to the Muslim Welfare Centre for a presentation in November
• Review of the Committee's work plan, including the Multicultural Calendar and proclamations
• Update on the Town's IDEA Project and staff training

The Whitby Diversity and Inclusion Advisory Committee approved the minutes from September 2, 2021, and heard a presentation from the Region of Durham's Director of Diversity, Equity, and Inclusion. The committee discussed several initiatives, including a proposed 'How to be an Ally' video costing $625 plus HST, a BIPOC Spotlight Initiative, and outreach to the Muslim community, but no formal decisions were made on these items. The meeting adjourned at 9:09 p.m.

• Approved minutes of September 2, 2021 (carried)
• Discussed 'How to be an Ally' video project (no decision)
• Discussed BIPOC Spotlight Initiative (no decision)
• Discussed outreach to Muslim community (no decision)
• Noted IDEA project presentation scheduled for November 2, 2021
• Adjourned meeting at 9:09 p.m. (carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually on October 6, 2021. The agenda includes approving the September 1, 2021 minutes, receiving updates on funding applications for zero-carbon projects, and discussing fall engagement plans such as tree planting and waste reduction. The committee will also hear about the Climate Adaptation Plan and the Year of the Garden 2022 initiative.

• Approval of September 1, 2021 minutes
• Funding applications for $25M Whitby Sports Complex and $6M McKinney Centre zero-carbon upgrades
• Fall Engagement Plan: LEAF tree planting at Rosedale Park (Oct 17, 250 trees), Waste Reduction Week (Oct 18-25)
• Climate Adaptation Plan launch with ISeeChange app for resident weather stories
• Year of the Garden 2022 partnership discussion with Whitby in Bloom

The committee approved a motion requesting Council to participate in the Year of the Garden 2022, proclaim 2022 as the Year of the Garden, commit to being a Garden Friendly City, recognize National Garden Day on June 18, 2022, and support sustainable gardening initiatives. Updates were provided on the Shoreline Cleanup (72 pounds collected), Waste Reduction Week webinars, and LEAF tree planting at Rosedale Park. No other substantive decisions were made.

• Approved motion requesting Council to participate in Year of the Garden 2022 (carried)
• Approved minutes of September 1, 2021 (carried)
• Adjourned meeting at 7:53 p.m. (carried)

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually on October 5, 2021, to discuss and provide feedback on several accessibility initiatives. Key items include an update on the Accessible Signage and Wayfinding Study, the launch of the Accessibility Improvement Grant Fund, and a review of the Town's Statement of Commitment. The committee will also receive subcommittee updates and consider correspondence, including a recommendation to proclaim October as National Disability Employment Awareness Month.

• Accessible Signage and Wayfinding Study update and committee feedback
• Accessibility Improvement Grant Fund launch and media campaign
• Review of Statement of Commitment for potential updates
• Recommendation to proclaim October as NDEAM and light up Town Hall on October 21, 2021
• Subcommittee updates on site plans, electric charging stations, and communications

The committee approved the previous minutes and nominated Redwood Employment Inc. for the Accessibility Award. Members discussed commemorating former chair Jeffrey Beaton, reviewed the Accessible Signage and Wayfinding Study update, and provided feedback on the Statement of Commitment. No formal decisions were made on these discussion items.

• Approved September 7, 2021 minutes (carried)
• Nominated Redwood Employment Inc. for Accessibility Award (consensus)
• Adjourned meeting at 8:34 p.m. (carried)

Special Council Meeting

This is a special virtual meeting of Whitby Town Council. The agenda is mostly procedural, with the main substantive item being a closed session to discuss a confidential matter about an identifiable individual, labour relations, and solicitor-client advice. The meeting also includes routine items like declarations of interest, a confirmatory by-law, and adjournment.

• Closed session under Municipal Act sections 239(2)(b), (d), and (f)
• Confirmatory by-law to confirm proceedings of the October 4, 2021 special meeting
• Virtual meeting format due to COVID-19 pandemic

The special council meeting on October 4, 2021, was largely procedural. Council moved into a closed session to discuss personal matters, labour relations, and solicitor-client privileged advice, then rose and reported out that direction was given to a municipal officer. No substantive public decisions were made; the only actions were a confirmatory by-law and adjournment.

• Moved into closed session under Municipal Act exceptions (carried)
• Rose from closed session (carried)
• Passed confirmatory by-law #232-21 (carried)
• Adjourned at 6:00 p.m. (carried)

Regular Council Meeting

Whitby Council held a virtual meeting to discuss the Metrolinx Durham-Scarborough Bus Rapid Transit (BRT) project, receiving a presentation and hearing resident concerns about traffic and safety. Council passed a motion to receive the report, investigate traffic calming on downtown local streets, and forward the report to regional partners.

• Metrolinx BRT presentation and discussion on design options, including three-lane and four-lane alternatives
• Resident delegations expressing safety concerns on Henry, Mary, and Dunlop Streets
• Resolution #166-21: receive PW 23-21, investigate traffic calming in Downtown Whitby, forward report to Metrolinx and regional municipalities
• Confirmatory by-law for June 21, 2021 special council minutes

Council approved exemptions from Interim Control By-laws for six properties but denied the exemption for 143 Garrard Road. They also approved several development applications, including draft plans of condominium and an official plan amendment, and authorized various contracts and land transactions.

• Approved exemptions from Interim Control By-laws for 10 Habitant Crescent, 188 Elizabeth Crescent N., 87 Scott Street, 39 Elizabeth Crescent S., Otter Creek Co-op, and 515 Palace Street (9-0)
• Denied exemption from Interim Control By-law for 143 Garrard Road (9-0)
• Approved sign by-law variances for two Tim Hortons locations (520 Winchester Road East, 700 Victoria Street West)
• Approved draft plans of condominium for Heathwood Homes and Minthollow Estates
• Approved Official Plan Amendment 122 for Baldwin Street South (Winash Developments)
• Approved zoning by-law amendment for Green Life Retirement at 106, 118 & 126 Mary St. E.
• Approved draft plan of subdivision and zoning amendment for 625 Columbus Road West
• Approved sole source award of $103,342.50 to Westmore Poleline & Electric Inc. for street light and fibre optic pole transfers

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on September 30, 2021, contains only procedural boilerplate and no substantive agenda items, decisions, or discussions are listed.

The Committee of Adjustment approved all five variance applications on the agenda, including a carport addition, a 24-unit townhouse development, a driveway widening, a basement apartment legalization, and a storage shed. Each approval was subject to conditions such as compliance with Public Works requirements and obtaining necessary permits. No applications were denied or tabled.

• Granted variance to reduce interior side yard setback from 1.2m to 0.6m at 1723 Brock Street South (carried)
• Granted variance to increase lot coverage from 35% to 45% at 665 Taunton Road East for 24 townhouse units (carried)
• Granted variance to increase driveway width from 4.74m to 5.2m at 58 Lady May Drive (carried)
• Granted variances to reduce lot frontage to 8.8m and landscaped open space to 38% at 192 Melissa Crescent to legalize basement apartment (carried)
• Granted variance to increase lot coverage from 35% to 38% at 68 Elder Crescent for storage shed (carried)

Property Standards Appeal Committee

The Property Standards Appeal Committee is meeting virtually to hear two appeals of property standards orders issued by the town. The committee will decide whether to uphold, modify, or revoke the orders for the properties at 220 Crystal Beach Boulevard and 114 Erickson Drive. No other substantive business is on the agenda.

• Appeal PSA 21-05, File/Order # 21-100489 for 220 Crystal Beach Boulevard
• Appeal PSA 21-06, File/Order # 21-106744 for 114 Erickson Drive

The committee modified two property standards orders, extending compliance deadlines. For 220 Crystal Beach Boulevard, the order was modified with a new compliance date of November 1, 2021. For 114 Erickson Drive, the order was modified with a new compliance date of October 29, 2022.

• Modified Property Standards Order #21-100489 for 220 Crystal Beach Boulevard, extending compliance to November 1, 2021 (carried)
• Modified Property Standards Order #21-106744 for 114 Erickson Drive, extending compliance to October 29, 2022 (carried)

Committee of the Whole

The Committee of the Whole is meeting virtually to discuss and provide direction on several staff reports. Key items include a request from Nova's Ark for an exemption to the Prohibited & Regulated Animals By-law at 7505 Cedarbrook Trail, declaring multiple town-owned properties as surplus for sale, and awarding contracts for park development and new pickup trucks. The meeting also includes delegations from residents and organizations on the Nova's Ark matter.

• Nova's Ark by-law exemption request for 7505 Cedarbrook Trail (Report LS 16-21) with 9 delegations
• Declaring several town-owned properties surplus for sale, including 500 Garden Street and 695 Conlin Road (Report FS 37-21)
• Awarding $869,152.24 tender to Quality Property Services for Micklefield Park development (Report FS 53-21)
• Awarding $529,310.00 tender to Finch Auto Group for pickup trucks (Report FS 52-21)
• Approving $257,500 budget for Parks and Recreation Master Plan (Report CMS 15-21)

The Committee of the Whole deferred a decision on Nova's Ark's request for an exemption to the Prohibited & Regulated Animals By-law, referring it to staff for further consultation with the organization. The committee also approved several other items, including the declaration of surplus town-owned lands, procurement awards for trucks and park development, and agreements with Metrolinx for parking.

• Deferred Nova's Ark by-law exemption request for further consultation (carried)
• Declared surplus lands at Frederick/Leslie Streets and Henry/King Streets for sale (carried)
• Referred 500 Garden Street and Broadleaf/McKinney properties for zoning study (carried)
• Retained 14 Church Street, 16 Church Street, and 45 Cassels Road East for town purposes (carried)
• Awarded $529,310 tender for pick-up trucks to Finch Auto Group (carried)
• Awarded $869,152.24 tender for Micklefield Park development to Quality Property Services (carried)
• Approved Parks and Recreation Master Plan terms of reference (carried)
• Authorized parking lease/license agreements with Metrolinx (carried)

Brooklin Downtown Development Steering Committee

The Brooklin Downtown Development Steering Committee is meeting virtually to discuss several downtown development topics, including the Highway 7/12 alternate route, Roebuck Street placemaking, and a downtown tourism survey. The agenda also includes approval of previous minutes, updates from partner organizations, and correspondence about the Whitby Climate Adaptation Plan. A presentation on the Brooklin Mural Project has been withdrawn and postponed.

• Highway 7/12 Alternate Route discussion
• Roebuck Street Placemaking discussion
• Downtown Tourism Survey discussion
• Correspondence re: Whitby Climate Adaptation Plan committee engagement representatives
• Approval of June 24, 2021 minutes

The Brooklin Downtown Development Steering Committee approved the June 24, 2021 minutes and received updates on the Highway 7/12 Alternate Route and Roebuck Street Placemaking. No formal decisions were made on these items; the Highway 7/12 update was informational, and Roebuck Street closure options were discussed but not voted on. The committee also heard departmental updates and volunteered a member for the Climate Adaptation Plan.

• Approved June 24, 2021 minutes (carried)
• Heard Highway 7/12 Alternate Route update; no action taken
• Discussed Roebuck Street Placemaking options; no decision made
• Steve Kee volunteered as Committee Engagement Representative for Whitby Climate Adaptation Plan
• Adjourned meeting at 9:36 a.m. (carried)

Committee of the Whole

The Committee of the Whole is meeting virtually to consider planning and development items, including requests for exemptions from interim control by-laws, sign by-law variances, draft plans of condominium and subdivision, and a zoning by-law amendment. It will also receive updates on the Downtown Whitby Action Plan and a potential partnership for a sustainable urban agriculture centre, and consider a sole-source contract for street light and fibre optic pole transfers.

• Exemption requests from Interim Control By-laws 7699-20 and 7700-20 (PL 38-21)
• Sign by-law variances for Tim Hortons at 520 Winchester Road East and 700 Victoria Street West
• Draft Plan of Condominium for Heathwood Homes (Block 62, Plan 40M-2689) and Minthollow Estates (Promenade Drive and Garden Street)
• Official Plan Amendment for Baldwin Street South (Winash Developments)
• Sole-source award of $103,342.50 to Westmore Poleline & Electric Inc. for street light and fibre optic pole transfers

The Committee of the Whole approved several planning and development items, including exemptions from interim control by-laws for multiple properties, sign by-law variances for two Tim Hortons locations, draft plans of condominium for Heathwood Homes and Minthollow Estates, an official plan amendment for Baldwin Street South, a zoning by-law amendment for Green Life Retirement, and a draft plan of subdivision for 625 Columbus Road West. The committee also received updates on the Downtown Whitby Action Plan and a partnership with the Barrett Centre, and directed staff to explore a temporary cricket field. All motions were carried.

• Approved interim control by-law exemptions for 10 Habitant Crescent, 188 Elizabeth Crescent N., 87 Scott Street, 39 Elizabeth Crescent S., and Otter Creek Co-op
• Deferred consideration of exemption for 143 Garrard Road to October 4, 2021 Council meeting
• Approved sign by-law variance for Tim Hortons at 520 Winchester Road East
• Approved sign by-law variance for Tim Hortons at 700 Victoria Street West
• Approved draft plan of condominium for Heathwood Homes (Block 62, Plan 40M-2689)
• Approved draft plan of condominium for Minthollow Estates at Promenade Drive and Garden Street
• Approved Official Plan Amendment Number 122 for Baldwin Street South (Winash Developments)
• Approved zoning by-law amendment for Green Life Retirement at 106, 118 & 126 Mary St. E.

Downtown Whitby Development Steering Committee

The Downtown Whitby Development Steering Committee is meeting virtually to discuss downtown development, including a presentation on draft land-use concepts for the Downtown Whitby Secondary Plan, a review of the committee's strategic priorities, and updates on placemaking and the Bus Rapid Transit project. The agenda also includes approval of previous minutes and routine reports from member organizations.

• Presentation on Downtown Whitby Secondary Plan Land Use Concepts
• Review of Downtown Whitby Development Steering Committee Strategic Priorities
• Update on Dundas Street/Byron Street Placemaking project
• Update on Bus Rapid Transit project
• Downtown Whitby Survey development

The Downtown Whitby Development Steering Committee approved the minutes from its June 17, 2021 meeting. Members received presentations on downtown benchmarking data and a strategic priorities review, and heard updates on the Downtown Whitby Survey, the Dundas Street/Byron Street Parkette, and various department and organization activities. No formal decisions were made beyond the minutes approval; other items were informational or discussion-based.

• Approved minutes of June 17, 2021 (carried)
• Received benchmarking data presentation (informational)
• Received strategic priorities review presentation (informational)
• Heard update on Downtown Whitby Survey (informational)
• Heard update on Downtown Placemaking Parkette (informational)
• Heard updates from BIA, Chamber, OWNA, Heritage, Economic Development, Public Works (informational)
• Paul Rolland volunteered as committee representative for Climate Adaptation Plan interview
• Discussed establishing subcommittee for survey results (no formal action)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting virtually to consider removing 625 Columbus Road West from the Municipal Heritage Register, based on a Heritage Impact Assessment finding the property does not meet designation criteria. The committee will also receive updates on the Downtown Whitby Secondary Plan and heritage planning, and discuss a proposal to rehabilitate the Pump House as a COVID-19 memorial.

• Application to remove 625 Columbus Road West from Municipal Heritage Register
• Update on Downtown Whitby Secondary Plan Phase 2 engagement
• Discussion on adaptive re-use of Pump House as COVID-19 memorial
• Concerns about heritage impacts of Metrolinx Bus Rapid Transit Project
• Monitoring of 810 Cochrane Street, former Whitby Brickworks workshop

The Heritage Whitby Advisory Committee voted not to support a demolition request for the building at 20 Cassels Road East in the Brooklin Heritage Conservation District, citing its historical significance and connection to two founding families. The committee also supported a stabilization plan for the Pumphouse at 269 Water Street and approved proposed dormers for 922 Byron Street South. Two other agenda items were withdrawn and postponed to a future meeting.

• Rejected demolition request for 20 Cassels Road East (carried)
• Supported Pumphouse stabilization plan at 269 Water Street (carried)
• Approved proposed dormers at 922 Byron Street South (carried)
• Approved minutes of June 8, 2021 (carried)
• Postponed Grass Park improvements update at 41 Baldwin Street North
• Postponed renovation proposal at 918 Byron Street South

Public Meetings

The Town of Whitby is holding virtual statutory public planning meetings on September 13, 2021, to hear comments on five development applications. These include draft plans of subdivision, zoning by-law amendments, and official plan amendments for properties on Winchester Road West, Conlin Road, Anderson Street, Roybrook Avenue, and Chelmsford Drive. The public can submit written comments or request to speak by the deadlines noted.

• Draft Plan of Subdivision and Zoning By-law Amendment, Winash Developments Limited, 145 Winchester Road West (DEV-23-21)
• Draft Plan of Subdivision and Zoning By-law Amendment, 1631057 Ontario Inc., NW and SW corners of Conlin Road at Anderson Street (DEV-17-21)
• Draft Plan of Subdivision and Zoning By-law Amendment, 1579894 Ontario Limited (Nideva Properties), south of Conlin Road and east of Anderson Street (DEV-24-21) [REVISED]
• Official Plan and Zoning By-law Amendment, 693316 Ontario Limited, 605 Winchester Road West (DEV-19-21)
• Official Plan Amendment, Madison Brooklin Developments Ltd., southeast corner of Roybrook Avenue and Chelmsford Drive (DEV-22-21)

The Planning and Development Committee held virtual public meetings on September 13, 2021, to receive comments on five development applications. No decisions were made; the meetings were for public input only. Residents raised concerns about pedestrian access, stormwater management, and heritage preservation, and staff committed to follow up on some issues.

• No decisions made; public meetings only
• Heard presentation for Winash Developments subdivision at 145 Winchester Road West
• Heard presentation for 1631057 Ontario Inc. subdivision at Conlin Road and Anderson Street
• Heard presentation for Nideva Properties subdivision south of Conlin Road and east of Anderson Street
• Heard presentation for 693316 Ontario Limited official plan and zoning amendment at 605 Winchester Road West
• Heard presentation for Madison Brooklin Developments official plan amendment at Roybrook Avenue and Chelmsford Drive
• Scheduled a follow-up meeting with resident Kevin Cosgrove regarding pedestrian access concerns

Special Council Meeting

This special council meeting will consider three motions: a $250,000 contribution to the Charles H. Best Diabetes Centre, a mandatory COVID-19 vaccination policy for staff and possibly the public, and consultation on the Economic Development Strategy. Council will also pass a by-law to donate land to Otter Creek Co-operative Homes Inc. and may enter closed session for a confidential matter.

• Contribution of $250,000 over 10 years to Building on the Best campaign for Charles H. Best Diabetes Centre at 360 Columbus Road
• Direct CAO to implement mandatory vaccination policy for Town employees and investigate requiring proof of vaccination for public access to facilities
• Consultation with Council on Economic Development Strategy Mission, Vision, and Goals
• By-law #7781-21 to convey land (Blocks I and B, Plan M1067) between 835 and 855 McQuay Boulevard to Otter Creek Co-operative Homes Inc.
• Closed session for personal matters about an identifiable individual

Council unanimously committed $250,000 to the Building on the Best campaign for the Charles H. Best Diabetes Centre, with an initial $25,000 in the 2022 budget. Council also directed the CAO to continue work on a mandatory COVID-19 vaccination policy for staff and to investigate requiring proof of vaccination for public access to Town facilities. Council approved a by-law to convey land to Otter Creek Co-operative Homes Inc. for a land donation. The meeting included a closed session on employee negotiations and legal advice.

• Approved $250,000 total contribution to Charles H. Best Diabetes Centre campaign (unanimous, 8-0)
• Directed CAO to implement mandatory COVID-19 vaccination policy for Town employees (carried)
• Directed CAO to report on operational impacts of provincial vaccine passport for Town facilities (carried)
• Directed CAO to investigate legal limits on requiring proof of vaccination for Town facilities beyond provincial mandate (carried)
• Approved Economic Development Strategy consultation with Council (unanimous, 8-0)
• Passed By-law #7781-21 to convey land to Otter Creek Co-operative Homes Inc. (carried)
• Held closed session on employee negotiations, identifiable individual, and legal advice (carried)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on 2021-09-09 contains only boilerplate interface text from the eSCRIBE agenda system. No actual agenda items, decisions, or discussion topics are listed in the provided text.

The Committee of Adjustment approved a minor variance application by Stiemer Engineering on behalf of the Durham District School Board to reduce the required interior side yard setback from 10.0m to 7.0m at 29 Fallingbrook Street. The variance allows for an existing portable and construction of an additional portable classroom. No one spoke in support or opposition, and no public correspondence was received. The motion was carried.

• Granted variance to reduce interior side yard setback from 10.0m to 7.0m at 29 Fallingbrook Street (carried)
• Adopted minutes of August 19, 2021 meeting (carried)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting virtually to discuss active transportation and road safety items, including mid-block arterial trail crossings, infill housing supporting active transportation, downtown pedestrian crossings, and updates on capital projects and the Waterfront Trail. The agenda also includes approval of previous minutes and correspondence.

• Mid-Block Arterial Trail Crossings: The Hydro-Electric Power Commission Trail
• Infill Housing Development Supporting Active Transportation
• Downtown Whitby Pedestrian Crossings: Brock Street and Dundas Street
• 2022 Capital Budget Projects Update
• Waterfront Trail Update

The committee approved a motion recommending Council direct engineering staff to provide a final decision before year end 2021 for 2022 budget consideration, with a crossing strategy on Dryden Boulevard at the HEPC Trail crossing or an acceptable alternative, followed by design and construction of a permanent cross ride facility in 2022. Other items were informational updates or deferred, with no other formal decisions made.

• Approved motion recommending Council direct engineering staff to provide final decision before year end 2021 for 2022 budget on Dryden Boulevard crossing strategy (carried)
• Approved minutes of June 10, 2021 (carried)
• Deferred Traffic Calming Policy update to next meeting
• Deferred EcoCounter update to next meeting

Audit Committee

The Whitby Audit Committee is meeting virtually to consider the 2020 year-end financial statements and audit. The committee will vote on approving the audited consolidated financial statements for the year ended December 31, 2020, and on engaging Deloitte LLP to audit the town's financial statements for 2021.

• Approval of the Corporation of the Town of Whitby's Audited Consolidated Financial Statements for the year ended December 31, 2020
• Engagement of Deloitte LLP to perform the audit of the Town of Whitby's financial statements for the years ending December 31, 2021
• Receipt of Financial Services Department Report FS 51-21 for information

The Audit Committee received the Financial Services Department report FS 51-21 and approved the Corporation of the Town of Whitby's Audited Consolidated Financial Statements for the year ended December 31, 2020. The committee also approved engaging Deloitte LLP to perform the audit for the year ending December 31, 2021. The motion was carried unanimously.

• Approved 2020 Audited Consolidated Financial Statements (carried)
• Engaged Deloitte LLP for 2021 audit (carried)
• Received Financial Services Report FS 51-21 for information (carried)

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually to hear updates on the Comprehensive Zoning By-law Review and the Downtown Whitby Secondary Plan, and to discuss accessibility initiatives including grants, signage, and service animal incidents. The agenda includes approval of previous minutes and subcommittee reports.

• Presentation on Comprehensive Zoning By-law Review, including accessibility considerations
• Presentation on Downtown Whitby Secondary Plan update with two concept options
• Accessibility Improvement Grant Program launch update
• Accessible Signage and Wayfinding Study update, report expected to Council in September 2021
• Discussion of service animal incident and enforcement

The Accessibility Advisory Committee approved its June 1, 2021 minutes and recommended that Council proclaim October as National Disability Employment Awareness Month and light up Town Hall on October 21, 2021. The committee also reviewed the Accessible Signage and Wayfinding Study, discussed the upcoming Accessibility Improvement Grant Fund launch, and received updates on various projects. No other formal decisions were made.

• Approved June 1, 2021 minutes (carried)
• Recommended Council proclaim NDEAM and light Town Hall on Oct 21 (carried)

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting virtually to discuss establishing an Anti-Black Racism Subcommittee, a bursary program for BIPOC students funded by Elexicon, and other diversity initiatives. The agenda includes approval of previous minutes and updates on Indigenous land recognition and outreach to the Muslim community.

• Discussion on establishing an Anti-Black Racism Subcommittee
• Elexicon funding for a BIPOC school bursary program
• Indigenous land recognition plaque consultation with Mississaugas of Scugog Island First Nation
• Outreach to Muslim community following London terrorism condemnation
• Fall webinar and BIPOC Spotlight Initiative planning

The committee discussed plans for a fall webinar on being an ally, including hiring a videographer, and for a BIPOC Spotlight Initiative to nominate Community Champions. It also discussed outreach to the Muslim community, with a presentation from the Muslim Welfare Centre planned for November. No formal decisions were made; the committee approved the June 3, 2021 minutes and adjourned.

• Approved the minutes of the June 3, 2021 meeting.
• Discussed plans for a fall webinar on allyship, including hiring a videographer and partnering with community groups.
• Discussed the BIPOC Spotlight Initiative, including nominating Community Champions via connectwhitby.ca/champions.
• Discussed outreach to the Muslim community, with a presentation from the Muslim Welfare Centre planned for November.
• Discussed the Town's IDEA Project and staff training, with results to be presented to Council later.
• Discussed the Committee's work plan, including the Multicultural Calendar and proclamations.
• Received correspondence on Indigenous Land Recognition and Condemnation of London Terrorism for information.
• Requested circulation of the MS 250 Municipal Property and Facility Naming Policy regarding Dundas Street renaming.

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually to discuss sustainability initiatives, including a proposed private tree by-law, fall engagement plans, and updates on climate programs. The agenda includes approval of previous minutes and presentations on the Durham Rural Tree Planting Program and the 2020 Sustainability Report.

• Recommendation to develop a Private Tree By-law to protect tree canopy on private property
• Discussion of fall engagement: Great Canadian Shoreline Cleanup Week and National Tree Day
• Update on Climate Conversations Webinar Series
• Ontario Invasive Species Act consultation open for public comment
• Presentation on Durham Rural Tree Planting Program (restoring 213 hectares in Lynde Creek watershed)

The committee approved the June 2, 2021 minutes. Staff provided updates on funding applications, including a $25 million grant for a zero-carbon Whitby Sports Complex, and plans for fall engagement events such as National Forest Week, shoreline cleanup, Waste Reduction Week, and a tree planting. The committee also discussed the Year of the Garden initiative and a member volunteered for an interview for the Climate Adaptation Plan.

• Approved the minutes of June 2, 2021.
• Heard updates on funding applications for zero-carbon projects and other sustainability initiatives.
• Discussed fall engagement plans including National Forest Week, shoreline cleanup, Waste Reduction Week, and a tree planting event.
• Robynne Dunn volunteered to be interviewed for the Climate Adaptation Plan.
• Discussed recommending the Year of the Garden proclamation to Council and partnering with Whitby in Bloom.

Animal Services Appeal Committee

The Animal Services Appeal Committee is meeting virtually to hear one appeal, ASA 21-02, of an order to restrain a dog at 20 Rimrock Crescent. The agenda includes only this hearing plus standard procedural items; no other business is listed.

• Appeal of Order to Restrain a Dog, 20 Rimrock Crescent, Appeal # ASA 21-02

The Animal Services Appeal Committee heard an appeal of an Order to Restrain a Dog for 20 Rimrock Crescent. The committee modified the order to remove the muzzle requirement on August 25, 2022, conditional on the dog completing additional obedience training with a certified trainer and submitting a letter of completion by August 1, 2022. The motion was carried.

• Appointed E. Holt as Acting Chair (carried)
• Modified Order to Restrain a Dog for 20 Rimrock Crescent, removing muzzle requirement effective August 25, 2022, subject to training conditions (carried)

Special Council Meeting

Whitby Council holds a virtual special meeting to consider a confidential land purchase, litigation and labour updates, and a motion on OHIP eye care. The meeting includes a closed session for the land purchase, litigation, and bargaining matters, followed by public consideration of by-laws and a notice of motion.

• Proposed purchase of 112 Colborne Street West from Platanos Incorporated (confidential report FS 47-21)
• By-law 7778-21 to acquire 112 Colborne Street West
• By-law 7779-21 to dedicate part of Kendalwood Road as public highway
• Motion requesting Ontario government to enter binding negotiations with optometrists on OHIP eye care fees
• Closed session items: litigation update, labour relations, and land acquisition

Council approved the purchase of 112 Colborne Street West from Platanos Incorporated, waiving the appraisal requirement and directing staff to bring forward the acquisition by-law. They also passed a resolution urging the province to negotiate with Ontario optometrists over OHIP eye care funding. Two motions to suspend rules for introducing other items were lost. The meeting was largely held in closed session for land, labour, and legal matters.

• Approved purchase of 112 Colborne St W, waived appraisal (Resolution 220-21)
• Passed by-law 7778-21 to acquire 112 Colborne St W
• Passed by-law 7779-21 to dedicate Kendalwood Road as public highway
• Approved resolution urging province to fund OHIP eye care and negotiate with optometrists (Resolution 222-21)
• Received litigation update report LS 15-21 for information (Resolution 221-21)
• Lost motion to suspend rules for Economic Development Strategy motion (two-thirds vote)
• Lost motion to suspend rules for COVID-19 Vaccination Mandate motion (5-3 recorded vote)

Committee of Adjustment

This agenda contains only boilerplate and no substantive items. The Committee of Adjustment is meeting, but no specific applications, decisions, or discussions are listed in the provided text.

The Committee of Adjustment approved two minor variance applications for 56 Meadow Crescent (A/64/21 and A/65/21), allowing reduced lot frontage, front yard setback, and lot area, and increased lot coverage to 30%, subject to conditions including a one-storey front porch and architectural control. The committee also approved variances for 45 Montgomery Avenue, 221 Powell Road, 30 Petaluma Court, and 9 Highgrove Court. All decisions were carried.

• Approved variances for 56 Meadow Crescent (severed lands) A/64/21: reduced frontage to 19.0m, front yard setback to 7.5m, lot area to 725 sq m, lot coverage to 30% (carried)
• Approved variances for 56 Meadow Crescent (retained lands) A/65/21: same reductions as A/64/21 (carried)
• Approved variances for 45 Montgomery Avenue: reduced side yard setback to 0.65m, front yard setback to 7.3m, lot coverage to 33% (carried)
• Approved variances for 221 Powell Road: reduced front yard setbacks to 9.0m, increased driveway width to 5.91m, reduced lot frontage to 22.8m, reduced driveway distance to 7.9m (carried)
• Approved variance for 30 Petaluma Court: increased accessory structure size to 79.0 sq m (carried)
• Approved variances for 9 Highgrove Court: increased deck encroachment to 3.4m, reduced rear yard setback to 4.1m (carried)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on July 29, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents.

The Committee of Adjustment approved all four variance applications on the agenda. These included a larger accessory garage at 403 Ontario Court, open storage and non-visitor parking at 1655 Tricont Ave, a reduced lot frontage for an accessory apartment at 65 Robinson Crescent, and two residential sales offices at Columbus Road East and Baldwin Street North. No applications were denied or tabled.

• Granted variance to increase accessory structure size from 60.0 sq.m to 93.0 sq.m at 403 Ontario Court (carried)
• Granted variance to permit open storage and non-visitor parking at 1655 Tricont Ave (carried)
• Granted variance to reduce minimum lot frontage from 10.5m to 9.75m at 65 Robinson Crescent (carried)
• Granted variance to permit two residential sales offices at Columbus Road East and Baldwin Street North (carried)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on July 8, 2021, contains only procedural boilerplate and no listed agenda items, applications, or decisions. The document appears to be a system-generated placeholder with no substantive content for residents.

The Committee of Adjustment approved variances for lot frontage, front yard setback, building height, and lot area for both the severed and retained lands at 56 Meadow Crescent, but tabled the request to increase lot coverage from 20% to 35% pending review of a siting plan. The approvals are subject to conditions including architectural control and final approval from the Durham Region Land Division Committee. The Committee also granted variances for properties at 7940 Thickson Road North, 11 George Street, and 90 Meadow Crescent.

• Approved variances 1, 3, 4, and 5 for 56 Meadow Crescent (severed lands) to reduce lot frontage to 19.0m, front yard setback to 7.5m, increase building height to 9.0m, and reduce lot area to 725 sq. m, subject to conditions.
• Tabled variance 2 (increase lot coverage from 20% to 35%) for 56 Meadow Crescent (severed lands) to a future meeting pending review of an acceptable siting plan.
• Approved variances 1, 3, 4, and 5 for 56 Meadow Crescent (retained lands) with the same conditions as the severed lands application.
• Tabled variance 2 (increase lot coverage) for 56 Meadow Crescent (retained lands) to a future meeting.
• Granted variances for 7940 Thickson Road North to increase lot coverage to 13.5%, reduce rear yard setback to 7.4m, and reduce exterior side yard setback to 13.0m, subject to CLOCA satisfaction.
• Granted variances for 11 George Street to increase building height to 9.0m and accessory structure size to 79.0 sq.m, subject to grading and roof leader conditions.
• Granted variance for 90 Meadow Crescent to increase lot coverage from 20% to 26% for a pool cabana, subject to grading and stormwater management conditions.
• Adopted the minutes of the June 17, 2021 meeting.

Brooklin Downtown Development Steering Committee

The Brooklin Downtown Development Steering Committee met virtually on June 24, 2021, and approved the minutes from April 22, 2021. No substantive decisions were made; the meeting consisted of updates from staff and members on various initiatives, including the Public Space Performance Program (busker program), survey development, and departmental reports. The next meeting was scheduled for September 23, 2021.

• Approved minutes of April 22, 2021 (carried)
• Adjourned meeting at 9:10 a.m. (carried)

Property Standards Appeal Committee

The Property Standards Appeal Committee modified two property standards orders, granting extensions for compliance. For 917 Centre Street South, the deadline was extended to October 31, 2021, to allow the owner to remove a dead tree and repair soffits. For 560 Bradley Drive, the deadline was extended to August 31, 2021, to repair a deck and install a handrail. Both extensions were approved unanimously.

• Approved: Extended compliance date for Property Standards Order #20-106390 at 917 Centre Street South to October 31, 2021.
• Approved: Extended compliance date for Property Standards Order #21-103222 at 560 Bradley Drive to August 31, 2021.

Special Council Meeting

Whitby's Special Council meeting on June 21, 2021, is a virtual session focused on a single substantive item: a joint staff report (PW 23-21) on the Metrolinx Bus Rapid Transit project. Council will receive the report for information and consider forwarding it to Metrolinx, Durham Region Transit, and neighboring municipalities. Two residents are scheduled to speak on the item, and a presentation from Metrolinx and Durham Region is also planned.

• Presentation on Durham-Scarborough Bus Rapid Transit by Metrolinx, Parsons/IBI Group, and Durham Region
• Delegations from residents Natasha Serba and Lynn Dooly Marek on Metrolinx Bus Rapid Transit
• Joint staff report PW 23-21 on Metrolinx Bus Rapid Transit
• Recommendation to forward report to Metrolinx, Durham Region Transit, Region of Durham, City of Pickering, Town of Ajax, and City of Oshawa
• Confirmatory by-law to adopt proceedings of the meeting

Council received a joint staff report on the Metrolinx Durham-Scarborough Bus Rapid Transit (BRT) project for information. Council amended the motion to direct staff to specifically investigate traffic calming on local streets in Downtown Whitby when reporting back on the traffic calming policy. The amended motion was carried on a recorded vote of 5-4, with Councillors Drumm, Leahy, Newman, Yamada, and Mayor Mitchell voting in favor. The report will be forwarded to Metrolinx, Durham Region Transit, the Region of Durham, and the cities of Pickering, Ajax, and Oshawa.

• Received Report No. PW 23-21 on the Metrolinx Bus Rapid Transit project for information.
• Directed staff to specifically investigate traffic calming on local streets in Downtown Whitby when reporting back on the traffic calming policy.
• Forwarded Report No. PW 23-21 to Metrolinx, Durham Region Transit, Region of Durham, City of Pickering, Town of Ajax, and City of Oshawa.
• Carried the amended motion on a recorded vote of 5-4.
• Passed a by-law to confirm the proceedings of the special council meeting.

Regular Council Meeting

This is a regular Council meeting held virtually due to COVID-19. The agenda includes adoption of minutes from previous meetings, a closed session for confidential reports on a tax sale, parking ticket prosecutions, and arena food operations, and routine procedural items. No new public decisions are listed on the open agenda.

• Closed session: 2019 unsuccessful tax sale update (FS 23-21)
• Closed session: parking ticket prosecutions during COVID-19 (LS 06-21)
• Closed session: food and beverage lease at arenas and community centres (CMS 08-21)
• Adoption of minutes from May 17, May 31, June 7, and June 14, 2021 meetings

Council approved the draft plan of subdivision and zoning by-law amendment for Cedar City Seaboard Gate Inc. at Seaboard Gate and Vista Beach Court, despite a failed amendment to require pedestrian access to the school or park. Council also approved numerous other items including contracts, by-laws, and a motion condemning the London terrorism attack.

• Approved Draft Plan of Subdivision SW-2021-01 and zoning amendment Z-02-21 for Seaboard Gate (5-4 on amendment, main motion carried)
• Rejected amendment to require pedestrian access between Street A and DDSB property or Portage Park (4-5)
• Approved zoning amendment for semi-detached dwelling at 917 Dundas St. W. (carried)
• Approved sign variance for McDonald's at 1301 Brock Street South (carried)
• Approved Draft Plan of Condominium CW-2021-01 for Minto (Rossland) Inc. (carried)
• Approved zoning amendment for Castlevale Development at Hanover Court (carried)
• Approved site plan for 108 & 110 Craydon Road (carried)
• Awarded tender T-40-2021 to Marbridge Construction Ltd. for $513,720 for Rossland Road overpass widening (carried)

Downtown Whitby Development Steering Committee

The Downtown Whitby Development Steering Committee is meeting virtually to hear presentations on the Downtown Whitby Secondary Plan land use concepts and the BIA annual report, and to discuss updates on Dundas Street/Byron Street placemaking, Bus Rapid Transit, a Public Space Performance Program, survey development, and a strategic priorities review. The meeting is open to public viewing by email request, with written comments and delegation requests due by noon the prior business day.

• Presentation: Downtown Whitby Secondary Plan Land Use Concepts by Lori Tesolin and Ed Belsey
• Presentation: Downtown Whitby BIA Annual Report by Karey-Anne Large
• Dundas Street/Byron Street Placemaking Update
• Bus Rapid Transit Update
• Downtown Whitby Development Steering Committee Strategic Priorities Review

The Downtown Whitby Development Steering Committee received presentations on the Downtown Whitby Secondary Plan Land Use Concepts and the BIA Annual Report, but made no substantive decisions. The committee approved the minutes from April 15, 2021, and discussed updates on the Dundas/Byron placemaking project, Bus Rapid Transit, and a public space performance program.

• Approved minutes of April 15, 2021 (moved by Karey Anne Large, carried)
• Received presentation on Downtown Whitby Secondary Plan Land Use Concepts
• Received Downtown Whitby BIA Annual Report presentation
• Noted unsuccessful Healthy Communities Grant round one application; will apply for round two
• Discussed partnering with Brooklin committee on a downtown survey
• Requested committee members prepare comments on strategic priorities for September 16, 2021 meeting

Committee of the Whole

The Committee of the Whole is reviewing staff reports and recommendations on a range of items, including a customer service strategy, 2022 meeting schedule, several capital project tenders, land conveyances, and the 2022 budget process. The meeting is virtual due to COVID-19, with public participation via written correspondence or delegation requests.

• Award tender T-40-2021 to Marbridge Construction Ltd. for $513,720 for Rossland Road overpass widening at CP Rail
• Award tender T-576-2021 to Infrastructure Intelligence Services Inc. for $89,053.70 annually for storm sewer inspection
• Declare surplus land between 835 and 855 McQuay Boulevard for donation to Otter Creek Co-operative Homes Inc.
• Approve $230,000 for Brooklin Pond repairs funded from Asset Management Reserve Fund
• Approve 2022 budget process and calendar

The Committee of the Whole endorsed the Customer Service Strategy, referring its recommendations to the 2022 budget. It also approved several contracts, including a $513,720 bridge widening tender and a $347,407 consulting contract for the White Bridge replacement. The committee deferred decisions on the 2022 community services fees and the naming of the West Whitby District Park until later in 2021.

• Endorsed the Customer Service Strategy and referred its recommendations to the 2022 budget process.
• Awarded T-40-2021 to Marbridge Construction Ltd. for $513,720.00 to widen the Rossland Road overpass at CP Rail.
• Awarded T-576-2021 to Infrastructure Intelligence Services Inc. for $89,053.70 annually for storm sewer inspection and assessment.
• Accepted GHD Limited's $347,407.00 proposal for Phase 1 consulting services for the White Bridge replacement on Columbus Road.
• Declared surplus lands on McQuay Boulevard for donation to Otter Creek Co-operative Homes Inc. for an 18-unit apartment building.
• Approved a five-year, $75,000 contract with LEAF for the Backyard Tree Planting Program.
• Deferred the 2022 Programs and Services Fees report to the June 21, 2021 Council meeting.
• Deferred the naming of the West Whitby District Park until Q4 2021.

Special Council Meeting

This special virtual meeting of Whitby Council includes a presentation and report on the Economic Development Strategy Update, with a recommendation to endorse the project milestones. The meeting also includes closed-session items on potential litigation and an Ontario Land Tribunal appeal regarding 423-435 Brock Street North.

• Economic Development Strategy Update (Report CAO 15-21) with recommendation to endorse project milestones
• Closed session: litigation or potential litigation (Report LS 11-21)
• Closed session: Whitby Brock Estates Inc. Ontario Land Tribunal Appeal – 423-435 Brock Street North (Report LS 13-21)
• Confirmatory by-law to adopt proceedings of the meeting

Council received the Economic Development Strategy Update (Report CAO 15-21) and endorsed the Project Milestones as described, via Resolution #162-21. The meeting also included a closed session to discuss litigation and personal matters, with no substantive decisions made on those items. The meeting adjourned at 6:35 p.m.

• Received Report CAO 15-21 on Economic Development Strategy Update (carried)
• Endorsed Project Milestones as described in Report CAO 15-21 (carried)
• Moved in-camera for closed session (carried)
• Rose from closed session (carried)
• Adopted confirmatory by-law for the meeting (carried)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting virtually to discuss and receive updates on 2021 capital projects, the updated Active Transportation Plan, the Brooklin expansion, and various outstanding active transportation items. The agenda includes approval of previous minutes and a work plan, with no public delegations or presentations scheduled.

• 2021 Capital Projects: paving Waterfront Trail between Thickson Road and South Blair Street, 280 trees planted along it
• Updated Active Transportation Plan to be presented to Committee of the Whole on June 14, 2021
• Brooklin expansion: sidewalks, multi-use paths, cycle tracks along Ashburn Road and Columbus Road
• Three bike stands to be installed summer 2021, two along Waterfront Trail
• Outstanding items: multi-use path markings, bike lane parking on Watford Street and Carnwith Drive

The Active Transportation and Safe Roads Advisory Committee approved a motion requesting that Council direct staff to adopt a 'marked and marketed' centre line and user symbol approach for multi-use paths, in-boulevard paths, and trail core spine networks, using Ontario Traffic Manual Book 18 guidelines. The committee also discussed updates on Bike Month, mid-block crossings, capital projects, and parking issues, but no other formal decisions were made.

• Approved motion to request Council adopt 'marked and marketed' centre line and user symbol approach for multi-use paths (carried)
• Approved minutes of May 13, 2021 (carried)
• Approved motion to adjourn (carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee voted to support the removal of 625 Columbus Road West from the Municipal Heritage Register, citing the property's modifications and lack of significant cultural importance. The committee also approved a motion supporting the adaptive re-use of the Pump House as a COVID-19 pandemic memorial. Both motions were carried. The meeting was otherwise procedural, including approval of previous minutes and appointment of an acting chair.

• Approved minutes of April 13, 2021 (carried)
• Appointed Margaret Clayton as Acting Chair for Item 3.1 (carried)
• Supported removal of 625 Columbus Road West from heritage register (carried)
• Supported adaptive re-use of Pump House as COVID-19 memorial (carried)

Special Council Meeting

Whitby's Special Council meeting on June 7, 2021, is virtual due to COVID-19. Council will hear a Hospital Task Force update and consider a recommendation to submit the MTO site (southeast quadrant of Highway 407 and Lake Ridge Road) to Lakeridge Health for the new Durham Region Hospital, dropping the alternate site at Highway 407 and Baldwin Street. The meeting also includes a confirmatory by-law and standard procedural items.

• Hospital Task Force 2021 Update presentation by Doug Allingham and Leo Plue
• Report CAO 14-21 recommending MTO site at Highway 407 and Lake Ridge Road for new hospital
• Council to stop considering alternate site at Highway 407 and Baldwin Street
• Report to be forwarded to Minister of Health, Minister of Transportation, Minister of Long-Term Care, Durham MPPs, Regional Chair, and Lakeridge Health officials
• Confirmatory by-law for June 7, 2021 special meeting proceedings

Council received the Hospital Task Force 2021 update and voted unanimously to submit the MTO-approved site at the southeast quadrant of Highway 407 and Lake Ridge Road to Lakeridge Health for the new Durham Region Hospital. The alternate site at Highway 407 and Baldwin Street is no longer under consideration. The Town Clerk will forward the report to provincial and regional officials.

• Received Report CAO 14-21 on Hospital Task Force update (8-0)
• Approved submitting MTO site at Highway 407 and Lake Ridge Road to Lakeridge Health for new hospital (8-0)
• Dropped alternate site at Highway 407 and Baldwin Street from consideration (8-0)
• Directed Town Clerk to forward report to Minister of Health, Minister of Transportation, Minister of Long-Term Care, Durham MPPs, Regional Chair, Lakeridge Health Board Chair and CEO (8-0)

Special Council Meeting

This is a special virtual council meeting for the Town of Whitby on June 7, 2021. The agenda is largely procedural, including declarations of interest, a closed session for a confidential COVID-19 staff update, a confirmatory by-law, and adjournment. No substantive decisions or public hearings are listed on the open agenda.

• Closed session for confidential CAO Report CAO 20-21 re: COVID-19 staff update
• Confirmatory by-law to adopt proceedings of the June 7, 2021 special meeting
• Meeting held virtually due to COVID-19; public can watch via livestream

Council held a special meeting on June 7, 2021, and after a closed session on labour relations, approved a resolution to designate July 2, 2021 as Staff Appreciation Day, delegating implementation to the Chief Administrative Officer. The vote was recorded as 7 in favor, 2 against, with no abstentions. The meeting also included a confirmatory by-law and adjournment, with no other substantive decisions.

• Approved Staff Appreciation Day on July 2, 2021 (7-2)
• Received report CAO 20-21 for information
• Delegated implementation authority to the Chief Administrative Officer
• Moved in-camera for labour relations discussion (carried)
• Rose from closed session (carried)
• Passed confirmatory by-law for meeting proceedings (carried)
• Adjourned meeting at 6:31 p.m. (carried)

Committee of the Whole

The Committee of the Whole is meeting virtually to consider several planning and development applications, including zoning by-law amendments, a draft plan of subdivision, a site plan, and a condominium plan. They will also discuss a proposed partnership for Vimy Memorial Park, a new fire by-law, a software contract, and a land swap with Nordik Spa. Public comments can be submitted in writing or via delegation request.

• Zoning amendment for semi-detached dwelling at 917 Dundas St. W. (Manorville Homes)
• Sign by-law variance for McDonald's at 1301 Brock Street South
• Draft plan of subdivision and zoning amendment at Seaboard Gate and Vista Beach Court (Cedar City Seaboard Gate Inc.)
• Sole source award to Vector Solutions for Target Solutions software at $20,000/year
• Declare land surplus for transfer to Nordik Immobilers – Whitby Inc. and acquire adjacent land

The Committee of the Whole approved several planning applications, including a zoning amendment for a semi-detached dwelling at 917 Dundas St. W., a sign variance for McDonald's at 1301 Brock Street South, a draft plan of condominium for Minto (Rossland) Inc., a zoning amendment for Castlevale Development at Hanover Court, and a site plan for 108 & 110 Craydon Road. The committee also endorsed comments on the Envision Durham policy directions report and approved a fire by-law replacement and a software contract. The Vimy Memorial Park report and the Seaboard Gate subdivision application were both postponed to the June 21 Council meeting.

• Approved zoning amendment for semi-detached dwelling with accessory apartments at 917 Dundas St. W. (carried)
• Approved sign by-law variance for McDonald's at 1301 Brock Street South (carried)
• Approved draft plan of condominium for Minto (Rossland) Inc. (carried)
• Approved zoning amendment for Castlevale Development at Hanover Court (carried)
• Approved site plan application for 108 & 110 Craydon Road (carried)
• Endorsed comments on Envision Durham policy directions report (carried)
• Postponed Seaboard Gate subdivision application to June 21 Council meeting (carried)
• Postponed Vimy Memorial Park report to June 21 Council meeting (carried)

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting virtually to discuss and receive updates on several diversity and inclusion initiatives. Agenda items include an Indigenous education event, anti-Black and anti-Asian racism, the Town's internal IDEA initiatives, and a Coalition of Inclusive Municipalities update. The meeting is open to public viewing by email request.

• Indigenous Education Event scheduled for June 14, 2021
• Discussion on Anti-Black Racism and Anti-Asian Racism
• Update on Town of Whitby's IDEA initiatives, staff task force, and training
• Coalition of Inclusive Municipalities update
• Next meeting set for September 2, 2021

The committee approved the previous minutes and agreed to draft a letter to the Durham Chinese Canadian Culture Centre to acknowledge anti-Asian harassment and request feedback on support. They also discussed establishing an Anti-Black Racism Subcommittee, but no decision was made, pending focus group feedback. An Indigenous education event was noted, and a request for a land recognition plaque was referred to staff for consultation.

• Approved minutes of May 6, 2021 (carried)
• Consensus to draft letter to Durham Chinese Canadian Culture Centre re: anti-Asian harassment
• Discussed but did not decide on Anti-Black Racism Subcommittee
• Noted Indigenous Education Event on June 14, 2021
• Referred plaque request to staff for consultation with Mississaugas of Scugog Island First Nation

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually to discuss sustainability initiatives, including the Comprehensive Zoning By-law Review, updates on the Zero Carbon Whitby Report, and the District Energy Pre-Feasibility Report. The agenda includes presentations, updates on upcoming reports, and planning for fall community engagement activities.

• Comprehensive Zoning By-law Review: Phase One virtual community open house notice
• Zero Carbon Whitby Report: Council approval and status as one of three Canadian municipalities with a Carbon Budget
• District Energy Pre-Feasibility Report: Council endorsed next steps for geothermal district energy system near North Whitby Sports Complex
• Upcoming reports: Sustainability Annual Report, LEAF Backyard Tree Planting Program, Climate Adaptation Plan
• Fall engagement planning: National Shoreline Cleanup, National Forest Week, Waste Reduction Week

The committee appointed Beatrice Adesemowo as Chair and recommended that Council develop a Private Tree By-law to protect tree canopy on private property. They also discussed fall engagement plans and received updates on the 2020 Sustainability Report and the Durham Rural Tree Planting Program.

• Appointed Beatrice Adesemowo as Chair for term ending December 31, 2021 (carried)
• Approved minutes of May 5, 2021 (carried)
• Recommended Council direct staff to develop a Private Tree By-law (carried)
• Recommended staff report back with draft Private Tree By-law (carried)
• Recommended committee research neighboring municipalities' by-laws (carried)
• Recommended staff and Council attend future committee meeting to review findings (carried)

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually on June 1, 2021. The agenda includes presentations on the Comprehensive Zoning By-law Update and the Downtown Whitby Secondary Plan Update, as well as updates on the Accessibility Improvement Grant Program, Accessibility Awareness Program, and Accessible Signage and Wayfinding Study. The committee will also receive subcommittee and regional updates.

• Presentation on Comprehensive Zoning By-law Update
• Presentation on Downtown Whitby Secondary Plan Update
• Accessibility Improvement Grant Program Update
• Accessibility Awareness Program Update
• Accessible Signage and Wayfinding Study Update

The Whitby Accessibility Advisory Committee received presentations on the Comprehensive Zoning By-law Review and the Downtown Whitby Secondary Plan update, with discussion on accessibility features. The committee approved the previous minutes and heard updates on the Accessibility Improvement Grant Program, the Accessibility Awareness Program, and the Accessible Signage and Wayfinding Study. No formal decisions were made beyond approving the minutes.

• Approved minutes of May 4, 2021 (carried)
• Heard presentation on Comprehensive Zoning By-law Review (no action)
• Heard presentation on Downtown Whitby Secondary Plan update (no action)
• Noted Council approval of Accessibility Improvement Grant Program on May 17, 2021
• Discussed nominations for Regional Accessibility Awards (no decision)

Public Meetings

The Town of Whitby is holding statutory public planning meetings on May 31, 2021, to hear comments on six development applications, including official plan amendments, zoning by-law amendments, and draft plans of subdivision. The meetings will be held virtually due to COVID-19, with public participation via written submissions or delegation requests.

• Official Plan Amendment for Baldwin Street South (Winash Developments Limited, DEV-11-21)
• Official Plan and Zoning By-law Amendments for 412 Dundas Development Ltd. (Vaultra Storage), west side of Des Newman Boulevard (DEV-10-21)
• Draft Plan of Subdivision and Zoning By-law Amendments for 5095, 5125, 5245 Anderson Street (Conland Development Corporation, DEV-13-21)
• Draft Plan of Subdivision and Zoning By-law Amendments for 5035 Anderson Street (Whitby Anderson Estates Inc., DEV-14-21)
• Zoning By-law Amendment for 1180 Dundas Street West (Delmanor Whitby Inc., DEV-08-21)

The Town of Whitby held virtual public meetings on May 31, 2021, to receive input on six planning applications, including official plan amendments, zoning by-law amendments, and draft plans of subdivision. No votes or decisions were taken; the meetings were for public comment only. Residents raised concerns about traffic, density, and neighborhood character, and staff indicated how to submit comments and join Interested Party lists.

• No decisions made; public meetings only
• Heard presentation for Official Plan Amendment at Baldwin Street South (DEV-11-21)
• Heard presentation for Official Plan and Zoning By-law Amendments at Des Newman Boulevard (DEV-10-21)
• Heard presentation for Draft Plan of Subdivision and Zoning By-law Amendments at 5095-5245 Anderson Street (DEV-13-21)
• Heard presentation for Draft Plan of Subdivision and Zoning By-law Amendments at 5035 Anderson Street (DEV-14-21)
• Heard presentation for Zoning By-law Amendment at 1180 Dundas Street West (DEV-08-21)
• Heard presentation for Draft Plan of Subdivision and Zoning By-law Amendments at 6760-6900 Baldwin Street North (DEV-07-21)

Special Council Meeting

Whitby's Special Council meeting on May 31, 2021, will receive a staff report on community engagement for the Whitby Sports Complex and direct staff to develop design concepts with additional amenities. The meeting also includes a closed session to discuss a proposed or pending land acquisition. Public participation is limited to written comments or virtual delegation due to COVID-19.

• Presentation by Perkins & Will on Whitby Sports Complex
• Community Services Report CMS 09-21 on sports complex engagement and next steps
• Direction to develop concepts with additional program amenities and report back with budget impacts
• Closed session on proposed or pending acquisition of land (CMS 10-21)
• Confirmatory by-law to adopt meeting proceedings

Council received the community engagement analysis for the Whitby Sports Complex and directed staff to develop design concepts that include additional program amenities based on public input, with a report back on preferred design and budget impacts. Mayor Mitchell declared a pecuniary interest and did not participate in this item. Council also moved in-camera to discuss a proposed land acquisition and provided direction to staff.

• Received Community Services Report CMS 09-21 as information
• Directed staff to develop concepts with additional program amenities from community input
• Directed staff to report back with preferred design concept and budgetary impacts
• Moved in-camera to discuss proposed land acquisition (closed session)
• Confirmed proceedings via by-law

Committee of Adjustment

This agenda contains only procedural boilerplate and no substantive items for decision or discussion. The document is essentially empty of content.

The Committee of Adjustment tabled a variance application for 109 Ferguson Street because the property is subject to Interim Control By-law #7700-20, requiring an exemption or lifting of the by-law before consideration. Three other variance applications were granted: 1 Thelma Drive (front garage access), 1025 Dundas Street West (rear yard setback reduction for Whitby Toyota expansion), and 1501 Hopkins Street (public garage use for auto glass repair). No disclosures of interest were made, and previous minutes were adopted.

• Tabled variance application A/55/21 for 109 Ferguson Street (FSI increase 0.45 to 0.49) until exemption from Interim Control By-law #7700-20 or by-law lifted
• Granted variance A/56/21 for 1 Thelma Drive to permit front lot line garage access, subject to Public Works grading/services compliance
• Granted variance A/57/21 for 1025 Dundas Street West to reduce rear yard setback from 7.5m to 0.0m for Whitby Toyota expansion, subject to Site Plan SP-04-21 and easement conditions
• Granted variance A/58/21 for 1501 Hopkins Street to permit public garage use for auto glass repair facility
• Adopted minutes of May 6, 2021 meeting

Special Council Meeting

This is a special council meeting held virtually due to the COVID-19 pandemic. The agenda is largely procedural, with the main substantive items to be discussed in closed session, including updates on a tax sale, parking ticket prosecutions, and a lease agreement. The public can watch the live stream but cannot attend in person.

• Closed session: 2019 unsuccessful tax sale update (FS 23-21)
• Closed session: parking ticket prosecutions during COVID-19 (LS 06-21)
• Closed session: food and beverage operations lease at arenas and community centres (CMS 08-21)
• Closed session: appointments to Property Standards Appeal, Animal Services Appeal, and Brooklin Downtown Development Steering committees
• Confirmatory by-law to adopt proceedings of the meeting

The special council meeting was largely procedural, with council moving into closed session to discuss confidential matters including a tax sale update, parking ticket prosecutions, and arena lease agreements. After rising from closed session, council appointed members to three committees and passed a confirmatory by-law. No substantive public decisions were made beyond the appointments.

• Appointed Gowri Shakthi to Property Standards Appeal Committee (carried)
• Appointed Evan Holt and Jenelle McCalla to Animal Services Appeal Committee (carried)
• Appointed James O’Hearn to Brooklin Downtown Development Steering Committee (carried)
• Passed confirmatory by-law for meeting proceedings (carried)

Regular Council Meeting

Council approved a long-term loan of up to $6.5 million to the Abilities Centre, funded from the Long-Term Finance Reserve, and authorized an amendment to the Ground Lease Agreement extending the term to 2051. Council also awarded several construction tenders, including a $2.18 million urban road resurfacing contract and a $78,764 pavement routing and crack sealing contract. A new Development Charge By-law was passed, effective June 1, 2021, and staff were directed to explore a district energy system in North Whitby.

• Approved $6.5M loan to Abilities Centre and lease extension to 2051
• Awarded $2,176,154.50 urban road resurfacing tender to Four Seasons Site Development Ltd.
• Awarded $78,764 pavement routing and crack sealing tender to Right Seal Inc.
• Awarded $230,674.70 asphalt trail and parking lot construction tender to Dukon Construction Ltd.
• Passed By-law #7748-21 establishing new Development Charges, effective June 1, 2021
• Approved 2021 Downtown Whitby BIA budget of $414,310.00
• Approved site plan for telecommunication tower at 4075 Lake Ridge Road North
• Directed staff to explore low carbon geo-exchange District Energy system in North Whitby (8-0)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting virtually to hear presentations on the Durham-Scarborough Bus Rapid Transit project and the Downtown Whitby Secondary Plan, and to discuss active transportation projects, traffic calming, and funding. The agenda is largely informational, with no formal decisions listed beyond approving previous minutes.

• Presentation on Durham-Scarborough Bus Rapid Transit project
• Presentation on Downtown Whitby Secondary Plan
• Discussion of 2021 budget items: Brock Street and Victoria Street multi-use paths, Anderson Street and Taunton Road intersection improvements
• Update on bike parking design in downtown Whitby
• Discussion of traffic calming policy working group

The Active Transportation and Safe Roads Advisory Committee approved its 2021-2022 Work Plan and the amended minutes from March 11, 2021. Staff provided updates on 2021 capital projects, including paving the Waterfront Trail and planting 280 trees, and noted the Active Transportation Plan would go to Committee of the Whole on June 14, 2021. No other formal decisions were made; most items were informational or discussion-based.

• Approved 2021-2022 Work Plan (carried)
• Approved March 11, 2021 minutes as amended (carried)

Special Council Meeting

This is a special council meeting called solely for education and training; no decisions will be made. Council will hear presentations on the 2021 Diversity and Inclusion Community Survey results and a current state assessment study.

• Presentation on 2021 Diversity and Inclusion Community Survey results
• Presentation on Town of Whitby Diversity and Inclusion Current State Assessment Study

The special council meeting on May 10, 2021, was informational only, with no formal decisions made. Council received presentations on the 2021 Diversity and Inclusion Community Survey results and the Town's Diversity and Inclusion Current State Assessment Study, followed by question-and-answer periods. The meeting adjourned without any votes on substantive matters.

• No formal decisions were made; meeting was for presentations only

Committee of the Whole

Whitby's Committee of the Whole is meeting virtually to consider staff recommendations on several contracts, a loan to the Abilities Centre, development charge by-law updates, and traffic calming measures. The agenda includes multiple delegations, including several residents speaking on the speed hump pilot project and proposed restrictions on pet sales.

• Proposed $6,500,000 long-term loan to Abilities Centre and lease extension to 2051 (FS 14-21)
• Award of $2,176,154.50 tender to Four Seasons Site Development Ltd. for urban road resurfacing (FS 24-21)
• Award of $78,764.00 tender to Right Seal Inc. for pavement routing and crack sealing (FS 16-21)
• Final recommendations for Development Charge By-law, effective June 1, 2021 (FS 28-21)
• Installation of permanent asphalt speed humps on Robert Attersley Drive East and Whitburn Street (PW 18-21)

The Committee of the Whole approved a $6.5 million loan to the Abilities Centre, extended its ground lease to 2051, and approved several contracts including road resurfacing and trail construction. The speed hump pilot project was expanded to include permanent humps on two streets, two streets per ward in 2021, and a plan for 10 streets per year for five years. A report on a possible pet shop by-law was received, with staff to report back by end of 2021.

• Approved $6.5M loan to Abilities Centre and lease extension to 2051
• Approved $2.18M urban road resurfacing contract to Four Seasons Site Development Ltd.
• Approved $78,764 pavement routing and crack sealing contract to Right Seal Inc.
• Approved $230,675 asphalt trail and parking lot construction contract to Dukon Construction Ltd.
• Approved permanent speed humps on Robert Attersley Drive East and Whitburn Street
• Approved two streets per ward for speed humps in 2021, selected by staff with ward councillors
• Approved 2022 budget item for 10 streets per year for 5 years for speed humps
• Approved sole source award to Bang the Table for EngagementHQ platform (Connect Whitby)

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting virtually to discuss several items, including a presentation on the town signing a declaration to join the Coalition of Inclusive Municipalities, a review of a webinar on the pandemic's impact on women, and planning for an Indigenous education event. The committee will also consider a staff report on Earth Day and litter celebrations, and discuss internal diversity initiatives and a community survey presentation to council.

• Presentation by Mayor Don Mitchell and Councillor Elizabeth Roy on signing the Declaration to Join the Coalition of Inclusive Municipalities
• Review of webinar: The Impact of the Pandemic on Women, April 28, 2021
• Planning for Indigenous Education Event, June 2021
• Discussion of Town of Whitby's Internal Diversity, Equity, and Inclusion Initiatives
• Joint report CAO 11-21 on 2021 Earth Day and Provincial Day of Action on Litter Celebrations

The committee witnessed Mayor Mitchell and Councillor Roy sign the Declaration to Join the Coalition of Inclusive Municipalities, an action that commits the town to collaborate with 82 other municipalities on inclusion and anti-racism initiatives. The committee also approved the previous meeting's minutes and discussed upcoming events, including an Indigenous education webinar and a presentation to council on community survey results.

• Approved minutes of April 1, 2021 (carried)
• Witnessed signing of Declaration to Join Coalition of Inclusive Municipalities
• Discussed plans for Indigenous Education Event in June 2021
• Discussed presentation of Community Survey Results to Council on May 10, 2021
• Received information on Town's IDEA initiatives and staff training
• Noted Council's endorsement of proclamation list on April 26, 2021
• Discussed participation in Lakeridge Health Diversity and Inclusion Focus Group

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on May 6, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The Committee of Adjustment approved all 18 variance applications presented at its May 6, 2021 meeting, covering residential additions, accessory structures, and new dwellings. Each application was granted with conditions where applicable, and no applications were denied or deferred.

• Granted lot coverage increase 20% to 25% at 4 Queen Street (A/37/21)
• Granted accessory structure size increase to 78.8 sq.m at 170 Elizabeth Crescent North (A/38/21)
• Granted rear yard setback reduction to 6.4m at 5 Sean Court (A/39/21)
• Granted lot coverage increase 40% to 47% at 11 Rockland Crescent (A/40/21)
• Granted rear yard setback reduction to 3.0m at 31 Torbay Court (A/41/21)
• Granted lot coverage increase to 11% and side yard setback reduction to 2.7m at 4635 Garrard Road (A/42/21)
• Granted variance for building on lot not fronting improved public street at 1818 Hopkins Street (A/43/21)
• Granted lot coverage increase 33% to 34.5% at 4 Corvinelli Drive (A/44/21)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually on May 5, 2021. The agenda includes a presentation on the Comprehensive Zoning By-law Review, updates on the Climate Conversations webinar series, the Zero Carbon Whitby report, and a District Energy pre-feasibility study. The committee will also discuss upcoming reports and brainstorm fall community engagement activities.

• Presentation on Comprehensive Zoning By-law Review Phase One virtual open house
• Update on Zero Carbon Whitby report
• Update on District Energy pre-feasibility study
• Discussion of upcoming reports: Sustainability Annual Report, LEAF Backyard Tree Planting Program, Climate Adaptation Plan
• Fall community engagement brainstorming

The Whitby Sustainability Advisory Committee met virtually and received updates on the Comprehensive Zoning By-law Review, Climate Conversations webinar series, Zero Carbon Whitby Report, and District Energy Pre Feasibility Report. No formal decisions were made; the only action was approving the previous meeting's minutes.

• Approved April 7, 2021 minutes (carried)
• Received update on Comprehensive Zoning By-law Review Phase One open house
• Received update on Climate Conversations webinar series
• Received update on Zero Carbon Whitby Report
• Received update on District Energy Pre Feasibility Report
• Discussed fall community engagement ideas

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually to discuss its 2021 work plan, including a community survey, playground audits, and a public awareness campaign. The committee will also receive updates on subcommittee activities and correspondence regarding accessibility concerns at the Metrolinx Bus Rapid Transit Mall.

• Review of 2021 Work Plan including community survey, playground audits, and planning review checklist
• Discussion of awareness campaign for National Access Awareness Week and International Day of Persons with Disabilities
• Subcommittee updates on site plan reviews and customer service communications
• Correspondence from Durham District School Board regarding accessibility at Metrolinx Bus Rapid Transit Mall
• Council update on seven-story seniors apartment complex at 106, 118, 126 Mary Street East

The Accessibility Advisory Committee approved the minutes from its April 6, 2021 meeting. Members discussed the Regional Accessibility Awards, the Age-Friendly Whitby Action Plan review, and updates from subcommittees, including site plan reviews and the Accessibility Awareness Campaign. No formal decisions were made beyond the minutes approval.

• Approved April 6, 2021 minutes (carried)

Committee of the Whole

Whitby's Committee of the Whole is meeting virtually to discuss planning and development items, including a downtown secondary plan update, a proposed telecommunications tower, and a heritage designation amendment. The committee will also consider the Downtown Whitby BIA's 2021 budget and a preliminary review of a district energy system in North Whitby. Recommendations from staff will be presented for each item.

• Downtown Whitby Secondary Plan Update Phase 2 land use concept options (PL 24-21)
• Site plan for telecommunication tower at 4075 Lake Ridge Road North (PL 22-21)
• Technical amendment to heritage designation by-law for 1300 Giffard Street (PL 23-21)
• Downtown Whitby BIA 2021 budget of $414,310.00 and tax levy of $180,000.00
• Preliminary review for a district energy system in North Whitby (CAO 13-21)

The Committee of the Whole approved a site plan for a telecommunications tower at 4075 Lake Ridge Road North, the Downtown Whitby BIA 2021 budget of $414,310, and directed staff to explore a district energy system in North Whitby. It also endorsed a Region of Durham resolution against anti-Asian hate and approved a technical amendment to a heritage designation for 1300 Giffard Street. All decisions were carried unanimously.

• Approved site plan for telecom tower at 4075 Lake Ridge Road North (carried)
• Approved Downtown Whitby BIA 2021 budget of $414,310 (carried)
• Directed staff to explore district energy system in North Whitby (carried)
• Endorsed Region of Durham resolution re: Anti-Asian Hate (carried)
• Approved technical amendment to heritage designation for 1300 Giffard Street (carried)
• Received building permit fees annual report for 2020 as information (carried)

Regular Council Meeting

Whitby Council held a virtual meeting on April 26, 2021, during the COVID-19 pandemic. They approved several planning applications, including an Official Plan and Zoning By-law amendment for 20 Taunton Road East, and an Official Plan and Zoning By-law amendment for the northeast corner of Garrard Road and Conlin Road. They also endorsed comments on the Region's Major Transit Station Areas policy directions.

• Approved Official Plan Amendment 121 and Zoning By-law amendment for 20 Taunton Road East (Calloway REIT)
• Approved Official Plan Amendment 120 and Zoning By-law amendment for northeast corner of Garrard Road and Conlin Road (Garrard Limited Partnership)
• Approved Zoning By-law amendment for Block 10 on Plan 40M-2554 (north side of Rossland Road East, east of Brock Street North)
• Endorsed comments on Envision Durham Major Transit Station Areas proposed policy directions
• Endorsed proclamations for Earth Hour, Earth Day, and other awareness months

Council approved the 2021 final tax billing, including tax rates and due dates, and awarded several contracts for capital projects. It also approved a new election sign by-law with a 250-metre separation distance for provincial and federal candidates, and passed a resolution requesting the province remove tolls on Highways 412 and 418.

• Approved 2021 final tax billing with due dates June 24 and September 24 (Carried)
• Awarded $431,382.75 contract to Wyndale Paving for Garden Street Multi-Use Path (Carried)
• Awarded $211,144.50 contract to Miller Paving for surface treatment and slurry seal (Carried)
• Awarded $260,493.45 contract to Gray's Landscaping for playground improvements (Carried)
• Approved election sign by-law with 250m separation for provincial/federal candidates (5-4)
• Requested province remove tolls on Highways 412 and 418 (Carried)
• Approved sign by-law variances for McDonald's and Taco Bell drive-throughs (Carried)
• Approved draft plan of subdivision at 6605 Cochrane Street (Carried)

Special Council Meeting

This is a special virtual Council meeting called solely for education and training; no decisions will be made. The agenda includes a presentation on complete streets in Canada by Nancy Smith Lea of the Centre for Active Transportation.

• Presentation by Nancy Smith Lea, Director, The Centre for Active Transportation (TCAT), Clean Air Partnership, on Complete Streets in Canada

The Special Council meeting on April 26, 2021, featured a presentation by Nancy Smith Lea of The Centre for Active Transportation on Complete Streets in Canada. Council discussed the topic but took no formal action, adjourning without any decisions or votes.

• Adjourned meeting at 6:42 p.m. (carried)

Brooklin Downtown Development Steering Committee

The Brooklin Downtown Development Steering Committee is meeting virtually to discuss downtown recovery and development. Agenda items include a recap of a joint presentation with the Downtown Whitby committee, a subcommittee update, a small business roundtable with MP Ryan Turnbull, a 2020 strategic plan review, and a tourism strategy update.

• Recap of joint presentation with Downtown Whitby Development Steering Committee
• Brooklin Small Business Roundtable discussion with MP Ryan Turnbull
• Brooklin Downtown Development Steering Committee Strategic Plan 2020 review
• Tourism Strategy update
• Organization and department updates from Chamber of Commerce, Heritage Whitby, Library, Economic Development, Public Works

The Brooklin Downtown Development Steering Committee met virtually and approved the minutes from January 28, 2021. The committee discussed a potential tourism strategy, including closing part of Roebuck Street on weekends during the summer, and received updates on various initiatives. No formal decisions were made beyond approving the previous minutes.

• Approved minutes of January 28, 2021 (carried)

Special Council Meeting

Whitby's Special Council meeting on April 22, 2021, is focused on the Metrolinx Bus Rapid Transit (BRT) project. Council will receive a staff report (PW 12-21) and hear presentations from Metrolinx and Durham Region, as well as delegations from residents and community groups. The main decision is whether to request Metrolinx to assess and present alternatives for the BRT through downtown Whitby, and to continue public engagement.

• Presentation by Metrolinx and Durham Region on Durham-Scarborough BRT preliminary design
• Staff report PW 12-21 on Metrolinx BRT project update
• Nine delegations from residents and groups (e.g., Old Whitby Neighbourhood Association, Durham Condominium Corporation 84) on the BRT project
• Recommendation to request Metrolinx to assess and present alternatives for BRT through downtown Whitby
• Confirmatory by-law to adopt proceedings of the meeting

Council received the Metrolinx Bus Rapid Transit (BRT) project update as information and directed staff to continue discussions with Metrolinx and Durham Region, reporting back after the next public consultation. A motion to request Metrolinx assess the 4-lane Option #1 for downtown Whitby was lost on a 4-5 recorded vote, but a subsequent motion requesting Metrolinx assess and present that option to the public was carried unanimously. Council also approved advertising for public consultation through the Brooklin Town Crier.

• Received Report PW 12-21 on Metrolinx BRT project as information (unanimous)
• Directed staff to continue meeting with Metrolinx and Durham Region and report back after next public consultation (unanimous)
• Lost motion to request Metrolinx assess 4-lane Option #1 in downtown Whitby (4-5)
• Approved motion requesting Metrolinx assess and present Option 1 to the public (unanimous)
• Approved advertising for public consultation through the Brooklin Town Crier (carried)

Committee of the Whole

The Committee of the Whole is meeting virtually to discuss and recommend action on several staff reports, including awarding construction contracts, setting 2021 property tax rates, and delegating grant approval authority. The agenda also includes a withdrawn report on the Urban Forest Management Plan and a request to close part of Way Street to fix a title issue.

• Award T-7-2021 to Wyndale Paving Co. Ltd for $431,382.75 for Garden Street Multi-Use Path and Tree Planting (Dryden Boulevard to Taunton Road)
• Award T-513-2021 to Miller Paving Limited for $211,144.50 for surface treatment and slurry seal
• Award T-11-2021 to Gray's Landscaping & Snow Removal Inc. for $260,493.45 for playground improvements at Davies, Ennisclare and Hannam Parks
• Approve 2021 final tax billing, with due dates of June 24 and September 24, 2021
• Delegate authority to staff for federal/provincial grant applications and related procurements until April 1, 2023

The Committee of the Whole approved a motion requesting the Province of Ontario eliminate tolls on Highways 412 and 418, and directed Council and Staff to develop a municipal advocacy strategy on the issue. The committee also awarded several construction contracts, including a $431,382.75 tender for the Garden Street Multi-Use Path and a $211,144.50 tender for surface treatment and slurry seal works. Additionally, it approved the 2021 property tax rates and due dates, and directed staff to bring forward a new election sign by-law.

• Approved motion requesting elimination of Highway 412/418 tolls and directing advocacy strategy
• Awarded T-7-2021 Garden Street Multi-Use Path contract to Wyndale Paving Co. Ltd for $431,382.75
• Awarded T-513-2021 surface treatment and slurry seal contract to Miller Paving Limited for $211,144.50
• Awarded T-11-2021 playground improvements contract to Gray's Landscaping & Snow Removal Inc. for $260,493.45
• Approved 2021 property tax rates and final tax bill due dates of June 24 and September 24, 2021
• Directed Clerk to bring forward a stand-alone Election Sign By-law with 250-metre separation for provincial/federal signs
• Approved additional $75,000 for Highway 7/12 EA Study, bringing total to $125,000 for Bumstead Integrated Transportation Consulting Ltd.
• Directed staff to explore relocating Forest Heights Park basketball court

Special Council Meeting

This special council meeting is focused on the Zero Carbon Whitby Plan, with a staff recommendation to approve new greenhouse gas reduction targets and adopt the plan in principle. Council will also consider directing staff to report annually on the plan's performance and requiring new town facilities to meet Tier 3 of the Whitby Green Standard. The meeting is virtual due to COVID-19, with public participation via written correspondence or delegation requests.

• Approve GHG reduction targets: 20% by 2025, 40% by 2030, 100% by 2045 (below 2019 levels)
• Adopt Zero Carbon Whitby Plan in principle
• Direct staff to report on Carbon Reduction Accounting Framework in annual budget starting 2022
• Require annual performance reports as part of Annual Sustainability Report
• New town facilities built to Tier 3 of Whitby Green Standard; existing facilities retrofitted for net-zero by 2045

Council unanimously approved new corporate greenhouse gas reduction targets (20% by 2025, 40% by 2030, 100% by 2045, below 2019 levels) and adopted the Zero Carbon Whitby Plan in principle. Staff were directed to report on the Carbon Reduction Accounting Framework annually starting in 2022 and to report on plan performance in the Annual Sustainability Report. New town facilities must meet Tier 3 of the Whitby Green Standard, and existing facilities are to be retrofitted toward net-zero by 2045.

• Approved GHG reduction targets: 20% by 2025, 40% by 2030, 100% by 2045 (unanimous)
• Adopted Zero Carbon Whitby Plan in principle (unanimous)
• Directed staff to report on Carbon Reduction Accounting Framework annually from 2022 (unanimous)
• Required annual reporting on plan performance in Annual Sustainability Report (unanimous)
• Mandated Tier 3 Whitby Green Standard for new facilities and net-zero retrofits by 2045 (unanimous)

Committee of Adjustment

This agenda contains only procedural boilerplate and no substantive items for discussion or decision. The document is essentially empty of content.

The Committee of Adjustment approved all six variance applications on the agenda, including a lot coverage increase for a gazebo, two variances for property severance, a large detached garage, and two accessory apartment variances. All approvals were carried unanimously with conditions such as site grading and parking requirements. No applications were denied or tabled.

• Granted lot coverage increase from 33% to 38% for gazebo at 162 Fallingbrook St (carried)
• Granted lot frontage reduction and height increase for severance at 18 Hillcourt Ave Part 1 (carried)
• Granted lot frontage reduction and height increase for severance at 18 Hillcourt Ave Part 2 (carried)
• Granted accessory structure lot coverage increase to 99.6% for detached garage at 613 Henry St (carried)
• Granted frontage and landscaped open space variances for accessory apartment at 96 Mildenhall Pl (carried)
• Granted front yard landscaped open space reduction from 40% to 36% for accessory apartment at 30 Goldring Dr (carried)

Downtown Whitby Development Steering Committee

The Downtown Whitby Development Steering Committee is meeting virtually on April 15, 2021. The agenda includes a presentation on the Metrolinx Bus Rapid Transit (BRT) proposal, a recap of a joint meeting with the Brooklin committee, updates on Healthy Communities Initiative grant funding, a tourism strategy update, and a strategic plan review. The meeting is open to public viewing by email request, with written comments and delegation requests due by noon the prior business day.

• Presentation on Metrolinx Bus Rapid Transit (BRT) proposal
• Recap of joint Brooklin and Whitby downtown committee meeting
• Healthy Communities Initiative Grant Funding update
• Tourism Strategy update
• Downtown Whitby Development Steering Committee Strategic Plan review

The Downtown Whitby Development Steering Committee held a virtual meeting on April 15, 2021, approving the previous minutes and deferring the strategic plan review to the June 17 meeting. No formal decisions were made; the meeting consisted of updates and discussions on tourism, Metrolinx BRT, and grant funding.

• Approved minutes of March 18, 2021 (carried)
• Deferred strategic plan review to June 17, 2021 meeting

Heritage Whitby Advisory Committee

This is the agenda for the Heritage Whitby Advisory Committee meeting on April 13, 2021. The agenda contains only procedural boilerplate and no substantive items for discussion or decision.

The Heritage Whitby Advisory Committee approved the previous meeting's minutes and voted to support a heritage permit application to stain the exterior masonry white at 42 Pearl Street. The committee also received updates on a heritage permit for 701 Centre Street South, the Brooklin and Downtown Whitby development steering committees, and its work plan. No other substantive decisions were made.

• Approved minutes of March 9, 2021 (carried)
• Supported application to stain exterior masonry white at 42 Pearl Street (carried)

Committee of the Whole

The Committee of the Whole is considering several planning and development items, including sign by-law variances for McDonald's and Taco Bell, a draft plan of subdivision at 6605 Cochrane Street, and an Official Plan amendment for the Devil's Den Golf Course. The committee will also discuss a sole-source contract for pet licensing services, a farmers' market agreement, and other administrative matters. The meeting is held in a hybrid format due to COVID-19, with public participation limited to written correspondence or virtual delegation.

• Sign by-law variance for McDonald's at 1615 Dundas Street East (SB-01-21)
• Sign by-law variance for Taco Bell at 70 Thickson Road South (SB-05-20)
• Draft plan of subdivision and zoning amendment for 6605 Cochrane Street (DEV-05-20)
• Official Plan Amendment No. 99 and zoning amendment for Devil's Den Golf Course, 745 Winchester Road West and 5515 Coronation Road
• Sole source award to DocuPet Services Ltd. for pet licensing services

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually on April 7, 2021. The main item is a presentation on the Zero Carbon Whitby: Corporate Energy and Green House Gas (GHG) Reduction Plan Update, which was deferred from the March 3, 2021 meeting. The committee will also discuss its 2020 Annual Report, 2021 work plan action steps, and other business.

• Zero Carbon Whitby: Corporate Energy and GHG Reduction Plan Update presentation
• Whitby Sustainability Advisory Committee 2020 Annual Report Update
• Whitby Sustainability Advisory Committee 2021 Work Plan: Action Steps
• District Energy pre Feasibility Study Council Report
• Durham Environmental Advisory Committee (DEAC) Award Nominations

The Whitby Sustainability Advisory Committee voted to support the Zero Carbon Whitby Plan, the Town's adoption of Tier 3 of the Whitby Green Standard for new corporate buildings, and an update to its own terms of reference to include climate change roles. The committee also discussed potential 2021 work plan items, including partnerships for pollinator gardens and a tree planting event, and reviewed nominations for a Durham Environmental Advisory Committee award. No other formal decisions were made.

• Approved minutes of the March 3, 2021 meeting.
• Supported an update to the committee's Terms of Reference in 2022 to include climate change roles and responsibilities.
• Supported the Zero Carbon Whitby Plan.
• Supported the Town's adoption of Tier 3 of the Whitby Green Standard for corporate new buildings.
• Adjourned the meeting at 9:17 p.m.

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually to hear presentations from the Abilities Centre and on the North Whitby Sports Complex design options, and to discuss its 2021 work plan, subcommittee updates, and correspondence. The meeting is open to public viewing by email request, with written comments and delegation requests due by noon the prior business day.

• Presentation by Abilities Centre on programs and services
• Presentation on North Whitby Sports Complex design options
• Discussion of 2021 Work Plan and awareness campaign development
• Correspondence from Durham District School Board re: proposed transit mall accessibility
• Subcommittee updates on site plans and customer service

The committee received presentations from the Abilities Centre on COVID-19 impacts on people with disabilities and from the Town on North Whitby Sports Complex design options. It approved the March 2, 2021 minutes and discussed its 2021 work plan, awareness campaign, and subcommittee updates. No formal decisions were made on the presentations or discussions.

• Approved the March 2, 2021 minutes.
• Received a presentation from the Abilities Centre on COVID-19 survey findings.
• Received a presentation on North Whitby Sports Complex design options.
• Discussed the 2021 work plan, including a community survey and awareness campaign.
• Heard subcommittee updates on site plan reviews and customer service initiatives.
• Discussed correspondence regarding Metrolinx Bus Rapid Transit Mall accessibility concerns.
• Acknowledged James Lawrie's final meeting.

Whitby Diversity and Inclusion Advisory Committee

The committee reviewed the results of its community survey, which found that 38% of respondents experienced prejudice or discrimination, and discussed preparing a memo or report to Council for June. It also discussed hosting a signing event for the Coalition of Inclusive Municipalities declaration, and received updates on upcoming webinars and events.

• Approved the minutes of the March 4, 2021 meeting.
• Discussed survey results and agreed to prepare a memo or report to Council for June.
• Discussed hosting a signing event for the Coalition of Inclusive Municipalities declaration.
• Noted the next webinar on April 28, 2021, on COVID-19 impacts on racialized women.
• Noted the Virtual Whitby Tour launch on April 7, 2021.
• Noted the Proclamations List to be proclaimed at the April 26, 2021 Council meeting.
• Adjourned the meeting at 9:03 p.m.

Special Council Meeting

This is a special virtual meeting of Whitby Town Council. Council will consider a joint staff report recommending new cash-in-lieu of parkland dedication rates for residential development, including a 5% rate for the Historic Downtown Whitby Priority Area and an alternate rate for town-wide high-density developments. Council will also vote on two by-laws, including one to adopt Official Plan Amendment 120 for the Garrard Road and Conlin Road site.

• Adopt 5% cash-in-lieu of parkland rate for Historic Downtown Whitby Priority Area
• Adopt alternate rate for high-density residential: lesser of 1 hectare per 500 units or 35% of land
• Direct staff to undertake Town-wide Parkland Needs/Dedication Study
• By-law 7732-21: adopt Official Plan Amendment 120 (Garrard Road and Conlin Road, Garrard Limited Partnership)
• By-law 7733-21: require land conveyance or cash-in-lieu for park purposes

Council adopted a new Cash-in-Lieu of Parkland (CILP) dedication rate of 5% for developments in the Historic Downtown Whitby Priority Area and a rate of the lesser of 1 hectare per 500 units or 35% of land value for other high-density residential developments. An amendment to increase the high-density rate to 50% was defeated. Council also passed By-law 7733-21 to implement the new rates and directed staff to conduct a town-wide Parkland Needs/Dedication Study.

• Adopted 5% CILP rate for Historic Downtown Whitby Priority Area
• Adopted 35% CILP rate for high-density residential developments town-wide
• Defeated amendment to increase high-density CILP rate to 50%
• Passed By-law 7733-21 to require parkland conveyance or cash-in-lieu
• Passed By-law 7732-21 adopting Official Plan Amendment 120
• Directed staff to report on ways to support Metrolinx BRT consultation
• Defeated motion to postpone Metrolinx BRT consultation motion
• Confirmed proceedings of the meeting via confirmatory by-law

Public Meetings

Whitby's Town Council is holding statutory public planning meetings on three applications: a proposed Official Plan amendment for transportation, a draft plan of subdivision and zoning by-law amendment for Seaboard Gate and Vista Beach Court, and a zoning by-law amendment for a retirement development on Mary St. East. The meetings are virtual due to COVID-19, with public input accepted via written submissions or delegation requests.

• Official Plan Amendment for transportation amendments (DEV-06-21, OPA-2021-W/01)
• Draft Plan of Subdivision and Zoning By-law Amendment for Seaboard Gate and Vista Beach Court by Cedar City Seaboard Gate Inc. (DEV-02-21, SW-2021-01, Z-02-21)
• Zoning By-law Amendment for Green Life Retirement at 106, 118 & 126 Mary St. East (DEV-03-21, Z-03-21)

The Town of Whitby held virtual public meetings on March 29, 2021, to hear presentations and public comments on three planning applications: a proposed Official Plan amendment for transportation, a draft plan of subdivision and zoning by-law amendment for Seaboard Gate and Vista Beach Court, and a zoning by-law amendment for a retirement development on Mary St. East. No decisions were made; the meetings were for public input only, and staff will prepare reports for future council consideration.

• No decisions made; public meetings only for input on three applications
• Heard presentation on Official Plan Amendment for transportation (PL 12-21)
• Heard presentation and public comments on subdivision and zoning for Seaboard Gate/Vista Beach Court (PL 11-21)
• Heard presentation on zoning amendment for Green Life Retirement at 106, 118 & 126 Mary St. East (PL 13-21)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on March 25, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The Committee of Adjustment approved all eight applications for minor variances, including a 348-unit high-density residential development at 1606-1614 Charles Street, which required 14 variances related to setbacks, parking, and building height. Other approvals included renovations at 41 Torian Avenue, a new dwelling at 160 Way Street, a porch and garage at 112 Crystal Beach Boulevard, a deck at 26 Tiverton Lane, two lots at 49 North Street, and a water meter room at 1010 Dundas Street West. All applications were granted with conditions, and no applications were denied or tabled.

• Granted variances for 41 Torian Avenue (renovation) with conditions on grading and drainage.
• Granted variances for 160 Way Street (new dwelling) with conditions on grading and drainage.
• Granted variances for 112 Crystal Beach Boulevard (porch and garage) with 8 conditions including CLOCA requirements.
• Granted 14 variances for 1606-1614 Charles Street (348-unit development) with conditions including CLOCA permit and step encroachment limit.
• Granted variance for 26 Tiverton Lane (deck) with condition limiting to proposed stairs and landing.
• Granted variances for 49 North Street Part 1 (new dwelling) with conditions on grading and drainage.
• Granted variances for 49 North Street Part 2 (retained parcel) with conditions on grading and drainage.
• Granted variance for 1010 Dundas Street West (water meter room) with conditions on drainage and scope.

Joint Brooklin Downtown Development Steering Committee and Downtown Whitby Development Steering Committee Meeting

The Joint Brooklin Downtown Development Steering Committee and Downtown Whitby Development Steering Committee will meet virtually on March 25, 2021. The agenda includes appointing an acting chair, disclosing interests, and approving the minutes from the November 26, 2020 meeting. A presentation on defining downtowns as tourist destinations and community cultural living rooms is scheduled, along with updates on a joint subcommittee newsletter and workshops.

• Presentation by Deb Dalziel, Tourism & Destination Coordinator, Township of Centre Wellington, on defining downtowns as tourist destinations
• Approval of minutes from the November 26, 2020 joint meeting
• Update on joint subcommittee newsletter and workshops
• Meeting held virtually due to COVID-19; public can register to view or delegate by email

The Joint Brooklin and Downtown Whitby Development Steering Committees met virtually and approved the minutes from November 26, 2020. They heard a presentation from Centre Wellington's Tourism Coordinator on strategies for making downtowns tourist destinations and community cultural living rooms. Updates were provided on council initiatives, economic development, public works, library services, and community events. No substantive decisions were made beyond the appointment of an acting chair and approval of the previous minutes.

• Appointed Kimberly Copetti as Acting Chair for the joint meeting (carried).
• Approved the minutes of the November 26, 2020 joint meeting (carried).
• Heard a presentation on defining downtowns as tourist destinations and community cultural living rooms.
• Received updates on the Bus Rapid Transit project, Election Sign By-law, Culture Plan, and Active Transportation Plan.
• Noted upcoming webinars on window displays (April 29) and signage (May 6).
• Adjourned the meeting at 9:38 a.m.

Animal Services Appeal Committee

The Animal Services Appeal Committee is meeting virtually to hear one appeal, ASA 21-01, of an order to restrain a dog at 1-106 Petra Way. The meeting is closed to in-person attendance due to COVID-19; residents may register to view or participate as delegates by emailing in advance. The agenda also includes call to order, disclosures of interest, and adjournment.

• Appeal of Order to Restrain a Dog, 1-106 Petra Way, Appeal # ASA 21-01
• Virtual meeting due to COVID-19; no in-person attendance
• Registration required by noon the business day before the meeting
• Written correspondence may be submitted by email

The committee heard an appeal of an Order to Restrain a Dog for 1-106 Petra Way. The appellants did not dispute the incident but argued the process was one-sided and requested removal of the muzzle requirement. The committee voted to modify the order by removing Item 2 (the muzzle requirement), and the motion carried.

• Modified Order to Restrain a Dog for 1-106 Petra Way to remove Item 2 (muzzle requirement) (carried)

Downtown Whitby Development Steering Committee

The Downtown Whitby Development Steering Committee is meeting virtually on March 18, 2021. The main item is a presentation by David Hopper of Parsons Corporation on the Durham-Scarborough Bus Rapid Transit Project. The committee will also approve the minutes from its January 21, 2021 meeting.

• Presentation by David Hopper, Parsons Corporation, on Durham-Scarborough Bus Rapid Transit Project
• Approval of January 21, 2021 meeting minutes
• Meeting held virtually due to COVID-19; public may register to view or delegate by emailing [email protected]

The Downtown Whitby Development Steering Committee received a presentation from Parsons Corporation on the Durham-Scarborough Bus Rapid Transit (BRT) project, which included plans for a pedestrian mall on Dundas Street and parking mitigation. The committee approved the minutes from the January 21, 2021 meeting. No other substantive decisions were made.

• Approved the minutes of the January 21, 2021 meeting.
• Heard a presentation on the Durham-Scarborough BRT project, including a proposed pedestrian mall and parking expansion.

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting virtually to discuss the Draft Active Transportation Plan, which will be available for a 60-day public review before going to Council for final approval. The committee will also receive updates on the 2021 budget, including bike lanes on Annes Street, traffic calming funds, and coordination with the Metrolinx Bus Rapid Transit project. The agenda includes approval of previous minutes and routine reports.

• Draft Active Transportation Plan to be released for 60-day public review, then to Council
• 2021 budget includes bike lanes on Annes Street between Dundas and Burns Streets
• Committee to provide comments on Metrolinx Bus Rapid Transit proposal
• Waterfront Trail construction updates, including Hydro Trail extension from Longwood Park to Thickson Road
• Bike Friendly Community application submitted to Share the Road

The Active Transportation and Safe Roads Advisory Committee received presentations on the Durham-Scarborough Bus Rapid Transit project and the Downtown Whitby Secondary Plan, followed by question periods. No formal decisions were made; the meeting was informational, with updates on the Regional Cycling Plan, Draft Active Transportation Plan, and 2021 budget items. The committee also discussed forming a traffic calming policy working group and bike parking design options.

• Approved minutes of January 14, 2021 (carried)
• Heard presentation on Durham-Scarborough Bus Rapid Transit project
• Heard presentation on Downtown Whitby Secondary Plan
• Discussed forming a traffic calming policy working group (no formal motion)
• Discussed bike parking design options (no formal motion)
• Adjourned meeting at 6:05 p.m. (carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting virtually on March 9, 2021. The agenda includes a presentation on the Durham-Scarborough Bus Rapid Transit Project, a review of the committee's work plan, and general updates. One item on opportunities for Part IV designations has been withdrawn.

• Presentation by Hailey McWilliam, Environmental Planner, IBI Group, on Durham-Scarborough Bus Rapid Transit Project
• Heritage Whitby Advisory Committee Work Plan Review
• General Updates
• Item 5.1 (Opportunities for Part IV Designations) withdrawn
• Next meeting scheduled for April 13, 2021

The Heritage Whitby Advisory Committee received a presentation on the Durham-Scarborough Bus Rapid Transit project, focusing on cultural heritage impacts and mitigation. The committee also discussed a range of potential activities for its 2021 work plan, but no formal decisions were made on these items. The only formal action was approving the minutes from the previous meeting.

• Approved minutes of February 9, 2021 meeting (carried)
• Received presentation on Durham-Scarborough BRT project (no action)
• Discussed 2021 work plan ideas (no formal decision)
• Noted updates on heritage designations for 9455 Baldwin Street and 1300 Gifford Street (no action)

Regular Council Meeting

Whitby Council is meeting virtually to discuss and decide on several items, including the design of the West Whitby Unnamed District Park, a potential land transfer for affordable housing, and a zoning by-law amendment. The meeting includes public delegations on the park's play equipment and pickleball court, and a report on a redevelopment opportunity for affordable housing.

• West Whitby Unnamed District Park design, including play equipment and pickleball court
• Direction to staff to report on declaring land between 835 and 855 McQuay Boulevard surplus for affordable housing
• Redevelopment opportunity for 590 and 650 Rossland Road East
• Zoning by-law amendment #7713-21 for Durham Islamic Centre
• Durham Region Hospice - Whitby Residence update, $8,457,000 financing required

Whitby Council approved three planning applications: a zoning amendment for residential development on Rossland Road East, an Official Plan and zoning amendment for 20 Taunton Road East (Calloway REIT), and an Official Plan and zoning amendment for the northeast corner of Garrard and Conlin Roads. Council also endorsed comments on Envision Durham's Major Transit Station Area policy directions, with an amendment stating Whitby does not support additional height or density beyond what is currently identified. Several other reports were received, and appointments were made to various committees.

• Approved zoning amendment for residential development at Block 10, north of Rossland Road East (Resolution 41-21)
• Approved Official Plan Amendment 121 and zoning amendment for 20 Taunton Road East (Resolution 42-21)
• Approved Official Plan Amendment 120 and zoning amendment for NE corner of Garrard and Conlin Roads (Resolution 43-21)
• Endorsed comments on Envision Durham MTSA policy directions, with amendment opposing additional height/density (Resolution 44-21)
• Approved exemptions from Interim Control By-law for 40 Meadow Court, 18 Hillcourt Ave, and Hanover Court terminus; denied exemption for 1509/1513 Rossland Road East (Resolution 46-21)
• Approved $250,000 change order to GHD for re-evaluation of subway alternative for Des Newman Boulevard (Resolution 68-21)
• Opposed 7-Eleven Canada's proposal to serve alcohol (Resolution 69-21)
• Approved 2019 audited financial statements and engaged Deloitte for 2021 audit (Resolution 72-21)

Special Council Meeting

Whitby's Special Council Meeting on March 8, 2021, is a virtual public meeting held under the Development Charges Act to receive feedback on a proposed development charges by-law and background study released February 19, 2021. The agenda includes a presentation by a consultant, delegations from three groups, and no other substantive items.

• Public meeting on proposed development charges by-law and background study
• Presentation by Craig Binning, Partner, Hemson Consulting Ltd.
• Delegation by Matthew Cory, Brooklin North Landowners Group
• Delegation by Marco Filice, Compass Hill Developments, representing Brooklin (AD) Limited Partnership
• Delegation by Rob Howe, Goodmans LLP, representing Durham Region Home Builders' Association

Council held a statutory public meeting to receive input on a proposed new Development Charges (DC) By-law and background study. The presentation outlined planned capital costs and proposed rate changes, including new rate categories. Delegations from the development industry raised concerns about growth forecasts, road project inclusions, and requested more time for feedback. No decision was made; the meeting was for public consultation only.

• Held public meeting for the development charges study and by-law as required under the Development Charges Act
• Received a presentation from Hemson Consulting on the DC background study and proposed by-law
• Heard delegations from Brooklin North Landowners Group, Compass Hill Developments, and Durham Region Home Builders' Association
• Adjourned the meeting at 6:25 p.m.

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting virtually on March 4, 2021. The agenda includes presentations on the Women's Multicultural Resource and Counselling Centre of Durham Region and the Elevate Talent Initiative, a BIPOC economic development program. The committee will also discuss joining the Coalition of Inclusive Municipalities, an upcoming webinar, an Indigenous education event, and a survey review. The meeting is open to virtual viewing and delegation registration by email.

• Presentation by Esther Enyolu, Executive Director, Women's Multicultural Resource and Counselling Centre of Durham Region
• Presentation by Paul Pirri, Senior Manager of Economic Development, on Elevate Talent Initiative (BIPOC economic development)
• Discussion: Culture Plan – joining the Coalition of Inclusive Municipalities
• Discussion: Upcoming committee webinar (March/April 2021)
• Discussion: Indigenous Education Event (June 2021)

The committee approved the February 4, 2021 minutes and heard two presentations: one from the Women's Multicultural Resource and Counselling Centre of Durham Region and one on the Elevate Talent Initiative, a BIPOC economic development program. No formal decisions were made on the presentations. The committee also discussed upcoming events, a survey review, and a proclamations list.

• Approved February 4, 2021 minutes (carried)
• Heard presentation from WMRCC on services for women, youth, and children
• Heard presentation on Elevate Talent Initiative for BIPOC tech training
• Discussed joining Coalition of Inclusive Municipalities (motion carried at Committee of the Whole, pending Council approval)
• Discussed survey results (142 responses) and potential consultant hire
• Discussed proclamations list to be submitted to Council for approval

Committee of Adjustment

The provided document contains no specific meeting details, project names, or proposed actions. It consists of empty software fields and procedural placeholders.

The Committee of Adjustment approved all 12 minor variance applications heard at its March 4, 2021 virtual meeting, with no applications denied or deferred. Each approval was carried unanimously, and several included conditions such as site grading, drainage, and heritage or conservation permits. One application (A/21/21) was tabled by the applicant and will be re-heard on March 25, 2021.

• Granted variances for new dwelling at 222 Hazelwood Drive (A/05/21)
• Granted rear yard setback reduction for townhouses at 915 Rossland Road West (A/11/21)
• Granted variances for covered deck at 69 Deverell Street (A/12/21)
• Granted front yard setback reduction for garage at 4670 Baldwin Street South, with CLOCA permit condition (A/13/21)
• Granted garage setback and driveway width variances at 601 Athol Street (A/14/21)
• Granted farmers market use in parking lot at 3 Vipond Road (A/15/21)
• Granted lot coverage increase for new dwelling at 102 Elizabeth Crescent South (A/16/21)
• Granted variances for new dwelling at 41 Parkview Boulevard (A/17/21)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually on March 3, 2021. The agenda includes a presentation on the Durham-Scarborough Bus Rapid Transit Project and an update on the Zero Carbon Whitby Corporate Energy and GHG Reduction Plan. The committee will also discuss its 2020 annual report, 2021 work plan priorities, and responses to the Active Transportation Plan and Downtown Whitby Secondary Plan consultations.

• Presentation by David Hopper, Parsons Corporation, on Durham-Scarborough Bus Rapid Transit Project
• Update on Zero Carbon Whitby: Corporate Energy and Green House Gas (GHG) Reduction Plan
• Discussion of Whitby Sustainability Advisory Committee 2020 Annual Report
• Discussion of 2021 Work Plan Priorities
• Earth Hour 2021 and Earth Day 2021 proclamations and updates

The Whitby Sustainability Advisory Committee approved its 2020 Annual Report and endorsed the Draft Active Transportation Plan, requesting staff consider its suggestions. A presentation on the Zero Carbon Whitby plan was deferred to the April 7 meeting. The committee also received an update on the Durham-Scarborough Bus Rapid Transit project.

• Approved February 3, 2021 minutes (carried)
• Deferred Zero Carbon Whitby presentation to April 7, 2021 (carried)
• Approved 2020 Annual Report (carried)
• Endorsed Draft Active Transportation Plan and requested staff consider committee suggestions (carried)
• Adjourned meeting at 9:05 p.m. (carried)

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually to discuss accessibility-related items, including a presentation on the final draft of the Active Transportation Plan, a community survey, and potential staff presentations. The committee will also receive updates on subcommittees and council matters. The meeting is open to virtual viewing and delegation registration.

• Presentation on final draft Active Transportation Plan, emphasizing universal design and complete streets
• Review and discussion of a community survey on accessibility
• Discussion of inviting staff presentations from Whitby Public Library, Corporate Communications, Special Events, Metrolinx, and Financial Services
• Subcommittee updates on site plans, including 917 Dundas Street West rezoning and 812-908 Rossland Road East development
• Council update on budget target of 0.55% tax increase and affordable housing plans

The Accessibility Advisory Committee approved a motion recommending that Council implement electronic payment options across all Town departments, citing accessibility and efficiency benefits. The committee also heard a presentation on the Durham-Scarborough Bus Rapid Transit project and received updates on the Uber/Lyft program and the 2021 work plan.

• Approved minutes of February 2, 2021.
• Carried motion recommending Council implement electronic payment for services across all Town departments.
• Agreed to have the Abilities Centre present at a future meeting.
• Noted that the Uber and Lyft report is in final stages and will go to Council soon.
• Discussed 2021 work plan, including partnerships and checklist development for Planning staff.
• Reviewed site plans with accessibility concerns at 4335 Garden Street, 500 Dundas Street, and Brock/Victoria Streets.

Committee of the Whole

Whitby's Committee of the Whole meets virtually to discuss and receive reports on several projects and policies. Key items include a Whitby Sports Complex design update, a proposed Whitby Culture Plan, and a new Election Sign By-law. The committee will also hear presentations and delegations on these and other matters.

• Whitby Sports Complex project update and next steps, including community engagement on three design concepts
• Proposed Whitby Culture Plan for council approval
• Election Sign By-law to be brought forward as a stand-alone by-law
• $250,000 change order to GHD for reevaluation of the subway (underpass) alternative for Des Newman Boulevard Grade Separation
• Updates to the Special Events Policy and Diversity, Equity & Inclusion Training Plan 2021

The Committee of the Whole received several reports and approved key initiatives. The Whitby Culture Plan was approved, including a commitment to join the Coalition of Inclusive Municipalities. Staff were directed to begin community engagement on the Whitby Sports Complex with three design concepts. The election sign by-law was deferred to April 19, 2021, after amendments to remove sign deposit fees and extend removal time to 7 days were carried.

• Approved Whitby Culture Plan with amendment to join Coalition of Inclusive Municipalities
• Directed staff to begin Whitby Sports Complex community engagement and report back with recommended design
• Approved updated Special Events Policy and directed clerk to bring amending by-law
• Approved Diversity, Equity & Inclusion Training Plan 2021 (received for information)
• Approved Economic Recovery Plan 2020 summary and authorized MOU with Region for CityStudio pilot
• Endorsed BIPOC Connect Talent Initiative
• Approved $250,000 change order for Des Newman Boulevard grade separation subway re-evaluation
• Deferred Election Sign By-law to April 19, 2021

Special Council Meeting

Whitby Town Council is meeting virtually to consider and potentially adopt the 2021 Operating and Capital Budgets. The agenda includes a proposed 1.61% average residential increase to the Town levy, COVID-19 adjustments, and funding for major capital projects. Public comments are accepted via written correspondence or delegation requests.

• 2021 Operating Budget with net tax levy increase of $1,650,383 to $104,239,075 (1.61% average residential increase)
• COVID-19 adjustments: $7,814,398 revenue reduction, $4,447,528 expenditure reduction, $3,366,870 transfer reduction
• 2021 Capital Budget of $86,969,922
• Debenture funding: $6,000,000 for Des Newman/CP Rail Grade Separation and $8,393,000 for Mid Arterial Roadway (Ashburn to Anderson)
• By-law #7721-21 to adopt the 2021 Operating and Capital Budgets

Council approved the 2021 Operating and Capital Budgets, including a net Town tax levy increase of $1,650,383, representing a 1.61% average residential increase to the Town levy or an estimated 0.55% increase to the overall Whitby residential tax bill. The budget includes COVID-19 adjustments, a reduction to the Asset Management Reserve Fund transfer, and funding for capital projects, including debentures for the Des Newman/CP Rail Grade Separation and Mid Arterial Roadway projects. An amendment to eliminate the tax levy increase was defeated. Mayor Mitchell declared a conflict of interest and did not vote on items related to the proposed hospital site and mid-arterial road.

• Approved the 2021 Operating Budget with a net Town tax levy increase of $1,650,383 (total levy $104,239,075), a 1.61% average residential increase to the Town levy or 0.55% increase to the overall Whitby residential tax bill.
• Approved COVID-19 adjustments: $7,814,398 revenue reduction, $4,447,528 expenditure reduction, and $3,366,870 reduction to the Asset Management Reserve Fund transfer, to be reversed in 2022.
• Approved the 2021 Capital Budget of $86,969,922.
• Approved funding the Des Newman/CP Rail Grade Separation ($6,000,000) and Mid Arterial Roadway ($8,393,000) projects via debentures through the Region of Durham.
• Confirmed the previously approved 2020 Des Newman/CP Rail Grade Separation project ($8,750,000) be funded via debenture.
• Defeated an amendment to approve the 2021 Operating Budget with no tax levy increase.
• Approved budget items related to the proposed Whitby hospital site and mid-arterial road (Resolution #37-21).
• Adopted By-law #7721-21 to adopt the 2021 Operating and Capital Budgets.

Property Standards Appeal Committee

The Property Standards Appeal Committee is meeting virtually on February 24, 2021, to hear one appeal (PSA 21-02) against a property standards order for 85 Presley Crescent. The meeting is closed to in-person attendance due to COVID-19; residents can register to view or participate as delegates by emailing the town in advance. The agenda also includes call to order, disclosures of interest, and adjournment.

• Appeal hearing for Property Standards Order at 85 Presley Crescent (Appeal # PSA 21-02, File/Order # 20-107282)
• Virtual meeting due to COVID-19; Town Hall closed to public
• Registration required by noon the business day before the meeting to view or delegate
• Written correspondence accepted via email

The Property Standards Appeal Committee heard an appeal from L. Currie regarding a property standards order for 85 Presley Crescent. The order, issued December 18, 2020, required roof shingle repairs. The committee granted the appellant's request for more time, extending the compliance date to August 1, 2021.

• Extended compliance date for Property Standards Order #20-107282 at 85 Presley Crescent to August 1, 2021 (carried)

Committee of the Whole

The Committee of the Whole is reviewing several planning and development applications, including zoning and official plan amendments. The agenda also includes a report on the Brooklin North Major Roads Environmental Assessment and the potential transfer of surplus property to the Regional Municipality of Durham.

• Zoning By-law Amendment for Block 10 on Plan 40M-2554 (North Side of Rossland Road East)
• Official Plan and Zoning By-law Amendments for 20 Taunton Road East
• Official Plan and Zoning By-law Amendments for Northeast Corner of Garrard Road and Conlin Road
• Transfer of surplus property on Byron Street to the Regional Municipality of Durham
• Brooklin North Major Roads Environmental Assessment report

The Committee of the Whole approved zoning and official plan amendments for three developments: a residential development at Rossland Road East and Brock Street North, a self-storage facility at 20 Taunton Road East, and an employment zone at Garrard and Conlin Roads. It also approved exemptions from the Interim Control By-law for three properties but denied the exemption request for 1509 and 1513 Rossland Road East. The Committee endorsed the Brooklin North Major Roads Environmental Assessment and supported a liquor licence application for Brock Street Distilling Company.

• Approved zoning amendment for residential development at Rossland/Brock (carried)
• Approved Official Plan Amendment 121 and zoning amendment for self-storage at 20 Taunton Rd E (carried)
• Approved Official Plan Amendment 120 and zoning amendment for employment use at Garrard/Conlin (carried)
• Approved exemptions from Interim Control By-law for 40 Meadow Court, 18 Hillcourt Ave, and Hanover Ct terminus (carried)
• Denied exemption from Interim Control By-law for 1509 and 1513 Rossland Rd E (carried)
• Endorsed Brooklin North Major Roads Environmental Assessment (carried)
• Supported liquor sales licence application for Brock Street Distilling Co (carried)
• Directed staff to identify locations for permanent traffic calming devices (carried)

Special Council Meeting

Whitby's Special Council meeting on February 22, 2021, is a virtual session focused on a Hospital Task Force update. Council will consider endorsing a preferred and alternate hospital site as recommended by the task force, and direct continued stakeholder discussions. The meeting also includes a presentation from task force members and a confirmatory by-law.

• Hospital Task Force 2021 Update presentation by Doug Allingham and Leo Plue
• Report CAO 03-21 recommending endorsement of preferred and alternate hospital site
• Directive to forward report to Minister of Health, Minister of Transportation, Minister of Long-Term Care, Durham Region MPPs, Regional Chair, Lakeridge Health Board Chair, and Lakeridge Health President/CEO
• Confirmatory by-law to approve proceedings of the meeting

Council unanimously endorsed the preferred and alternate hospital sites as recommended by the Hospital Task Force, as outlined in Report CAO 03-21. The Council also directed the Hospital Task Force to continue discussions with potential stakeholders and directed the Town Clerk to forward the report to provincial officials and Lakeridge Health.

• Endorsed preferred and alternate hospital sites as recommended by Hospital Task Force (8-0)
• Directed Hospital Task Force to continue discussions with potential stakeholders (8-0)
• Directed Town Clerk to forward Report CAO 03-21 to provincial ministers, Durham MPPs, Regional Chair, and Lakeridge Health (8-0)
• Passed confirmatory by-law to confirm proceedings of the special meeting

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on February 11, 2021, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content, providing no details on any applications, hearings, or motions to be considered.

The Committee of Adjustment granted a variance to allow a private school at 1614 Dundas Street East, but refused a 13-variance application for a 348-unit apartment development at 1606 Charles Street. The refusal was carried after a motion to approve with conditions was defeated. The committee found the variances were not minor and granting them was not desirable.

• Granted variance for private school use at 1614 Dundas Street East (carried)
• Refused 13 variances for 1606 Charles Street development (carried)
• Motion to approve Charles Street variances with conditions defeated
• Approved previous minutes with revisions to be circulated
• Adjourned meeting

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting virtually to review heritage permit applications, including a porch restoration at 90 Colston Avenue and a proposed ground sign at 72 Baldwin Street. The committee will also approve previous minutes and receive updates on the Heritage Matters newsletter and annual report.

• 90 Colston Avenue: proposed front porch restoration and reconstruction on a Part IV and Part V designated property
• 72 Baldwin Street: proposed ground sign for new commercial development in Brooklin Conservation District
• Approval of January 12, 2021 minutes
• Heritage Matters Newsletter update
• Annual Report draft for Council review by April

Special Council Meeting

This is a special virtual council meeting with a closed session to discuss an update on the Toronto-Guild Investments Limited v. Town of Whitby Local Planning Appeal Tribunal (LPAT) appeal. The only public items are routine procedural matters: declarations of interest, a confirmatory by-law, and adjournment.

• Closed session: Update on Toronto-Guild Investments Limited v. Town of Whitby LPAT appeal
• Confirmatory by-law to adopt proceedings of the February 8, 2021 special meeting

The special council meeting was held virtually and consisted entirely of a closed session to discuss litigation and solicitor-client privileged advice regarding the Toronto-Guild Investments Limited v. Town of Whitby LPAT appeal. No substantive decisions were made in public; council only moved in-camera, rose from the closed session, and adjourned.

• Moved in-camera to discuss litigation and privileged advice (carried)
• Rose from closed session (carried)
• Adjourned meeting at 6:54 p.m. (carried)

Special Council Meeting

This is a special virtual council meeting focused on the 2021 Operating and Capital Budget. The agenda includes a budget overview presentation by the Commissioner of Financial Services/Treasurer and an opportunity for public delegations. No decisions are listed on the agenda; it is primarily a public input session.

• Public meeting for 2021 Operating and Capital Budget
• Presentation by F. Wong, Commissioner of Financial Services/Treasurer
• Public delegations accepted via online form or written correspondence

The Special Council meeting was held as a public meeting to present the proposed 2021 Operating and Capital Budget. No decisions were made; the budget was only presented and discussed. The proposed budget includes a 0.55% property tax increase for the Town's portion, a total property tax bill increase of 1.59%, and a capital budget of $87 million.

• No formal decisions were made; the meeting was for budget presentation and discussion only

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee reached consensus to draft a letter supporting the UN Coalition of Inclusive Municipalities, tied to the Culture Plan. They also approved the previous meeting's minutes and discussed future webinars, a community survey, and a potential bursary for Black youth, but no formal decisions were made on those items.

• Approved January 7, 2021 minutes (carried)
• Consensus to draft letter supporting UN Coalition of Inclusive Municipalities
• Discussed but did not decide on March webinar topic
• Discussed but did not decide on Indigenous Education event partnership
• Discussed but did not decide on community survey changes
• Discussed but did not decide on bursary for Black youth

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually to receive presentations on the Downtown Whitby Secondary Plan update and the draft Active Transportation Plan, and to discuss various sustainability initiatives. The agenda also includes approval of previous minutes and routine updates on programs like electric vehicle charging stations and tree planting.

• Presentation on Downtown Whitby Secondary Plan update by Sorensen, Gravely, and Lowes Planning and Design Inc.
• Presentation on draft Active Transportation Plan by Chris Potvin, Supervisor, Active Transportation
• Update on 20 electric vehicle charging stations to be available in Whitby in 2021
• Update on Tree City designation, including planting 1,506 trees and pruning 9,121 trees in 2020
• Update on Climate Change Webinar/Speaker Series topics for March through June

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually to approve previous minutes and discuss its 2021 work plan, including priorities, partnership activities, and improvements to virtual meetings. The agenda also includes updates on an accessible signage study and a service animals initiative from the City of Pickering.

• Discussion of 2021 priorities including 'Did You Know' campaign, Uber/Lyft project, and mental health programs
• Update on Accessible Signage and Wayfinding study
• Discussion of City of Pickering Service and Support Animals Initiative
• Approval of January 5, 2021 minutes
• Extension of Naji Hassan's committee term

The committee received a presentation on the final draft of the Active Transportation Plan and discussed the Community Survey, unconscious bias webinar, and potential staff presentations. No formal decisions were made beyond approving the previous minutes and adjourning.

• Approved January 5, 2021 minutes (moved by James Lawrie, carried)
• Adjourned meeting at 8:36 p.m. (moved by Paul Scott, carried)

Special Council Meeting

This is a special virtual Council meeting with a closed session to discuss litigation (Toronto-Guild Investments LPAT appeal) and solicitor-client privileged advice on interim control by-laws. In open session, Council will receive an update on exemption requests for Interim Control By-laws #7699-20 and #7700-20, then adopt a confirmatory by-law.

• Closed session: Update on Toronto-Guild Investments Limited v. Town of Whitby LPAT appeal
• Closed session: Advice on Interim Control By-laws
• Update on exemption requests for Interim Control By-laws #7699-20 and #7700-20
• Confirmatory by-law for proceedings of February 1, 2021 meeting

Public Meetings

This is a statutory public meeting under the Planning Act, held virtually due to COVID-19, to hear public input on three planning applications. The items are a zoning by-law amendment for Manorville Homes at 917 Dundas Street West, and draft plans of subdivision with zoning amendments for Brooklin Northeast Developments at 400 Columbus Road East and for Lakeview Homes at the northeast corner of Ashburn Road and Columbus Road West. No decisions are being made at this meeting; it is for public comment only.

• Zoning by-law amendment application, Manorville Homes, 917 Dundas Street West, File No. DEV-01-21 (Z-01-21)
• Draft plan of subdivision and zoning by-law amendment, Brooklin Northeast Developments CR Inc., 400 Columbus Road East, File Nos. DEV-30-20 (SW-2020-07, Z-15-20) [Revised]
• Draft plan of subdivision and zoning by-law amendment, 2068681 Ontario Inc. (Lakeview Homes Inc.), northeast corner of Ashburn Road and Columbus Road West, File Nos. DEV-27-20 (SW-2020-06, Z-14-20)

The Town of Whitby held virtual public meetings on February 1, 2021, to receive input on three planning applications: a zoning by-law amendment for a semi-detached dwelling at 917 Dundas Street West, and draft plan of subdivision and zoning by-law amendments for developments at 400 Columbus Road East and the northeast corner of Ashburn Road and Columbus Road West. No decisions were made; the meetings were for public input only, and no public submissions were received for the first two applications. Concerns raised by adjacent landowners about grading, environmental features, and construction impacts were noted for the third application.

• No decisions made; public meetings held for information and input only
• Received presentation for Manorville Homes zoning by-law amendment at 917 Dundas Street West (File No. DEV-01-21)
• Received presentation for Brooklin Northeast Developments draft plan and zoning at 400 Columbus Road East (File Nos. DEV-30-20)
• Received presentation for Lakeview Homes draft plan and zoning at Ashburn Road and Columbus Road West (File Nos. DEV-27-20)
• Heard public comments from Robert Gibson and George Lysyk regarding the Lakeview Homes application

Brooklin Downtown Development Steering Committee

The Brooklin Downtown Development Steering Committee is meeting virtually to conduct routine business, including appointing a chair and vice-chair, approving previous minutes, and reviewing the committee's 2020 annual report and strategic plan. The agenda includes updates from staff and partner organizations on pandemic impacts, economic recovery, and downtown development initiatives.

• Appointment of Chair and Vice-Chair
• Approval of September 24, 2020 minutes
• Review of 2020 Annual Report and Strategic Plan
• Discussion of pandemic impacts on downtown businesses
• Updates on road assessments and parking master plan

The Brooklin Downtown Development Steering Committee appointed Steve Kee as Chair and Denise Laframboise as Vice-Chair for 2021, approved the 2020 Annual Report, and discussed next steps for the Virtual Meet and Greet event and the 2021 Work Plan. No other formal decisions were made; the meeting was largely informational.

• Appointed Steve Kee as Chair for term ending December 31, 2021 (carried)
• Appointed Denise Laframboise as Vice-Chair for term ending December 31, 2021 (carried)
• Approved minutes of September 24, 2020 (carried)
• Approved 2020 Annual Report (carried)

Audit Committee

The Whitby Audit Committee is meeting virtually to consider one item: Financial Services Department Report FS 06-21 regarding the 2019 year-end communication and financial statements. The committee is being asked to receive the report for information, approve the Town's audited consolidated financial statements for the year ended December 31, 2019, and engage Deloitte LLP to audit the Town's financial statements for the years ending December 31, 2021. The meeting is open for public viewing via live stream, with written comments accepted by noon on the meeting day.

• Approval of audited consolidated financial statements for year ended December 31, 2019
• Engagement of Deloitte LLP for audit of financial statements for years ending December 31, 2021
• Virtual meeting format due to COVID-19; public viewing via live stream at www.whitby.ca/committee
• Public comments accepted via written correspondence or delegation request by noon on meeting day

The Audit Committee received the 2019 Year End Communication and Financial Statements report, approved the Town's audited consolidated financial statements for the year ended December 31, 2019, and engaged Deloitte LLP to perform the audit for the years ending December 31, 2021. The motion was carried unanimously. No declarations of pecuniary interest were made.

• Approved 2019 audited consolidated financial statements (carried)
• Engaged Deloitte LLP for 2021 audit (carried)
• Received Financial Services Report FS 06-21 (carried)

Regular Council Meeting

This is the agenda for the Whitby Regular Council meeting on January 25, 2021. Council will consider reports and resolutions on several topics, including expressing support in principle for extended producer responsibility for a province-wide blue box collection system, discussing the Metrolinx Durham-Scarborough BRT project design, and reviewing the final draft of the Active Transportation Plan. The meeting will be held virtually due to the COVID-19 pandemic.

• Resolution to express support in principle for extended producer responsibility for a province-wide blue box collection system
• Discussion on the Metrolinx Durham-Scarborough BRT Project Design Proposal
• Final Draft Active Transportation Plan to be made available for 60-day public review
• Approval of a privacy fence 2.44m high at 812-908 Rossland Road East
• Acceptance of a $260,600.00 tender for 5 tractors

Council approved the design and pre-budget commitment of $2,892,000 for the West Whitby Unnamed District Park, including a modern playground, a multi-purpose wall with two basketball nets, and a lit multi-purpose field for cricket. A motion to convert the proposed pickleball courts to a multi-purpose court was defeated, and a motion to replace them with a pollinator garden was also defeated. Council directed staff to report back on naming the park under the Municipal Property and Facility Naming Policy.

• Approved $2,892,000 pre-budget commitment for West Whitby District Park (carried)
• Approved $45,000 for multi-purpose wall, two basketball nets, and asphalt area (carried unanimously)
• Defeated motion to convert pickleball courts to multi-purpose court (3-6)
• Defeated motion to replace pickleball courts with pollinator garden (2-7)
• Directed staff to report on park naming under Municipal Property and Facility Naming Policy (carried 6-2)
• Directed staff to report on surplus land for Otter Creek Co-op affordable housing (carried)
• Approved temporary borrowing up to $50,798,000 for 2021 (carried)
• Approved 2021 Marina Harbour Division fees (carried)

Downtown Whitby Development Steering Committee

The Downtown Whitby Development Steering Committee appointed Kim Copetti as Chair and Paul Rolland as Vice-Chair for the term ending December 31, 2021. The committee also approved its 2020 Annual Report and agreed to draft a letter to Council requesting additional Metrolinx investments for the downtown BRT project. No other formal decisions were made; remaining items were updates and discussions.

• Appointed Kim Copetti as Chair for 2021 term (carried)
• Appointed Paul Rolland as Vice-Chair for 2021 term (carried)
• Approved September 17, 2020 minutes as amended (carried)
• Approved 2020 Annual Report (carried)
• Agreed to draft letter to Council on Metrolinx BRT investments (consensus)

Committee of Adjustment

The Committee of Adjustment approved all six variance applications on the agenda, including a self-storage facility at 280 Hopkins Street, a gas bar and kiosk at 847 Dundas Street West, a covered patio at 28 Nightingale Crescent, two property severances at 76 Queen Street, and a detached garage at 5040 Baldwin Street South. Each approval was subject to conditions, mostly related to Public Works requirements and drainage. The committee also appointed N. Chornobay as Chair and S. Haslam as Vice Chair for the 2021 term.

• Granted rear yard setback reduction from 7.5m to 3.0m at 280 Hopkins Street for self-storage facility (carried)
• Granted 7 variances at 847 Dundas Street West for gas bar and kiosk, including front yard setback reduction to 1.5m and kiosk GFA increase to 154.5 sq.m (carried)
• Granted lot coverage increase from 33% to 40% at 28 Nightingale Crescent for covered patio (carried)
• Granted lot frontage reduction from 21.5m to 11.5m at 76 Queen Street (Part 1) for severance (carried)
• Granted lot frontage reduction to 18.5m and lot area reduction to 664 sq.m at 76 Queen Street (Part 2) for severance (carried)
• Granted interior side yard setback reduction from 4.5m to 1.5m at 5040 Baldwin Street South for detached garage (carried)
• Appointed N. Chornobay as Committee Chair for 2021 term (carried)
• Appointed S. Haslam as Vice Chair for 2021 term (carried)

Property Standards Appeal Committee

The Property Standards Appeal Committee will hold a virtual meeting to hear two appeals against property standards orders. The meeting is open to the public via virtual means only, with registration required in advance. The committee will also handle routine items such as appointing a chair and disclosing interests.

• Appeal # PSA 20-05, File/Order # 20-100040, 89 Elizabeth Crescent South
• Appeal # PSA 21-01, File/Order # 20-104537, 225 King Street

The Property Standards Appeal Committee confirmed both property standards orders under appeal, extending compliance dates to June 30, 2021. The committee also appointed Frank Mielewczyk as Chair for the 2021 term. No other substantive decisions were made.

• Appointed Frank Mielewczyk as Chair for term ending December 31, 2021 (carried)
• Confirmed Property Standards Order #20-100040 for 89 Elizabeth Crescent South, extended compliance to June 30, 2021 (carried)
• Confirmed Property Standards Order #20-104537 for 225 King Street, extended compliance to June 30, 2021 (carried)

Committee of the Whole

Whitby's Committee of the Whole is meeting to consider staff recommendations on several items, including a proposed $2,847,000 pre-budget commitment for the development of the West Whitby Unnamed District Park. The committee will also review the 2020 year-end financial projection, including the impacts of COVID-19 and the use of provincial Safe Restart funding. Other business includes setting 2021 Marina Harbour fees, appointing directors to the Downtown Whitby BIA board, and receiving reports on ward population and community development funds.

• West Whitby Unnamed District Park: $2,847,000 pre-budget commitment for development, including modern playground equipment
• 2020 Year End Projection: $2.75M Safe Restart funding to offset COVID-19 impacts; surplus Elexicon revenue to Tax Rate Stabilization Reserve
• Marina Harbour Division 2021 fees to be approved, effective Feb 15, 2021
• Appointment of Jayne Flieler, Peter Nelis, and Sandra Welch to Downtown Whitby BIA Board of Management
• Brooklin Infrastructure Resource Strategy: staff to review Engineering-related Development Approval Application Process fees

Special Council Meeting

Council approved the 2021 budget target, including a 0.55% increase to the Town's portion of the property tax bill, funded by a one-time $3.4M reduction in the Asset Management Reserve Fund contribution to offset COVID-19 impacts. The budget also includes $1.9M for service delivery, $1.0M for infrastructure, $1.4M for growth, and $3.4M for COVID-19 impacts, offset by $2.7M in assessment growth. The tax increase was approved 5-4 on a recorded vote.

• Approved 2021 budget target with 0.55% tax increase (5-4)
• Approved $3.4M one-time reduction to Asset Management Reserve Fund to offset COVID-19 impacts (5-4)
• Approved budget items: $1.9M service delivery, $1.0M infrastructure, $1.4M growth, $3.4M COVID-19 impacts, offset by $2.7M assessment growth (unanimous)
• Received Financial Services Department Report FS 04-21 for information (unanimous)
• Approved confirmatory by-law for meeting proceedings (unanimous)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting virtually to appoint a Chair and Vice-Chair, approve previous minutes, and receive updates on active transportation initiatives, safe road projects, and the Active Transportation Plan. The agenda is largely procedural, with no public hearings or major decisions listed.

• Appointment of Chair and Vice-Chair
• Approval of September 10, 2020 minutes
• Update on Active Transportation Plan final draft
• Discussion of safe road measures including speed limit reviews and traffic calming on Scott Street and Robert Attersley Drive
• Update on Region of Durham's Cycling Report Phase 2

The Active Transportation and Safe Roads Advisory Committee appointed Peter Phillips as Chair and Gary Carroll as Vice-Chair for the 2021 term. The committee also approved previous minutes and passed a motion to provide comments on the Metrolinx Bus Rapid Transit proposal. Updates were received on the Draft Active Transportation Plan, budget items, and other projects, but no other formal decisions were made.

• Appointed Peter Phillips as Chair for term ending Dec 31, 2021 (carried)
• Appointed Gary Carroll as Vice-Chair for term ending Dec 31, 2021 (carried)
• Approved minutes of September 10, 2020 (carried)
• Approved motion to provide comments on Metrolinx BRT proposal through staff (carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting virtually to discuss heritage matters, including a presentation from Metrolinx on the Durham-Scarborough Bus Rapid Transit (BRT) proposal and its potential impacts on heritage resources in downtown Whitby. The committee will also consider a heritage permit application and a request for Part IV designation of a property. The meeting is open to the public via virtual means, with registration required in advance.

• Metrolinx presentation on Durham-Scarborough BRT, including cultural heritage report findings and mitigation strategies
• Heritage permit application for chimney removal at 1733 Dufferin Street
• Request for Part IV designation of 9455 Baldwin Street North
• Update on 27 heritage permits received in 2020
• Heritage Property Tax Rebate Program update: 9 new applications in 2020

The Heritage Whitby Advisory Committee voted not to support a proposed ground sign for a new commercial development at 72 Baldwin Street, finding it not in keeping with the heritage district's signage guidelines. The committee recommended revising the sign's setback, location, and scale, and bringing a revised design back for review. The committee also approved a front porch restoration and reconstruction at 90 Colston Avenue, and appointed Katherine Hull as Chair and Lynn Collins as Vice-Chair for 2021.

• Appointed Katherine Hull as Chair for term ending December 31, 2021 (carried)
• Appointed Lynn Collins as Vice-Chair for term ending December 31, 2021 (carried)
• Approved December 8, 2020 minutes as amended (carried)
• Approved front porch restoration and reconstruction at 90 Colston Avenue as presented (carried)
• Did not support ground sign at 72 Baldwin Street; recommended revisions to setback, location, and scale (carried)

Committee of the Whole

Whitby's Committee of the Whole will consider a staff report recommending a by-law to authorize external temporary borrowing of up to $50,798,000 from January 1 to September 30, 2021, and up to $25,399,000 from October 1 to December 31, 2021. The committee will also hear a presentation from Region of Durham officials on a redevelopment opportunity at 590 Rossland Road, and receive reports on the Master Fire Plan implementation update and the Corporate Information Technology Strategic Plan. Correspondence items include a Brookfield Properties letter about cash-in-lieu of parkland for the Whitby Fire Hall Redevelopment Station No. 3, a fence by-law exemption request at 48 Flint Crescent, and a petition against parking tickets for vehicles parked sideways on boulevards.

• Temporary Borrowing By-law: up to $50,798,000 (Jan-Sep 2021) and $25,399,000 (Oct-Dec 2021)
• Presentation: Redevelopment Opportunity at 590 Rossland Road by Region of Durham officials
• Correspondence: Brookfield Properties re Whitby Fire Hall Redevelopment Station No. 3, cash-in-lieu of parkland
• Correspondence: Fence By-law #4394-99 exemption request at 48 Flint Crescent
• Correspondence: Petition against parking tickets for vehicles parked sideways on boulevards

The Committee of the Whole received a presentation on a proposed redevelopment at 590 and 650 Rossland Road East, which could include 700-900 units with 200-300 affordable housing units, and directed staff to report back on the opportunity. The Committee also directed staff to report on establishing a reduced alternative cash-in-lieu of parkland rate for the Historic Downtown Whitby Priority Area, after a motion to apply the standard 5% rate was lost. A request for a fence by-law exemption at 48 Flint Crescent was received, with staff directed to notify affected neighbours and report back. A petition regarding parking tickets for vehicles parked sideways on boulevards was received, with staff directed to report on enforcement measures by April 12, 2021.

• Directed staff to report on redevelopment opportunity at 590 and 650 Rossland Road East (carried)
• Directed staff to report on reduced cash-in-lieu of parkland rate for Historic Downtown Whitby Priority Area (carried)
• Motion to apply 5% cash-in-lieu rate to downtown priority area (lost)
• Received correspondence on fence by-law exemption at 48 Flint Crescent; directed staff to notify neighbours and report (carried)
• Received petition on boulevard parking tickets; directed staff to report on enforcement by April 12, 2021 (carried)
• Endorsed Planning Report PL 02-21 as Town's comments on Envision Durham employment area conversions (carried)
• Authorized temporary borrowing up to $50,798,000 (Jan-Sep 2021) and $25,399,000 (Oct-Dec 2021) (carried)
• Received Fire Master Plan implementation update (FR 01-21) as information (carried)

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting virtually to handle routine business: appointing a Chair and Vice-Chair, approving minutes from November and December 2020, and receiving updates. The agenda includes discussion of mandatory anti-Black racism training for Town staff and the Newcomers Virtual Whitby Tour video, which were previously recommended and presented. The meeting is open to virtual viewing and delegation registration by email.

• Appointment of Chair and Vice-Chair
• Approval of minutes from November 5 and December 3, 2020
• Discussion of mandatory anti-Black racism, diversity, inclusion, and unconscious bias training for Town staff, Council, and board members
• Review of Newcomers Virtual Whitby Tour video featuring 23 Town locations
• Community survey to be posted on Town website within two weeks

The Whitby Diversity and Inclusion Advisory Committee appointed Catherine Philogene as Chair and Brianna Nelson as Vice-Chair for the 2021 term. The committee also approved minutes from November and December 2020, heard presentations on anti-Black racism and the Newcomer Virtual Whitby Tour, and discussed upcoming webinars, a community survey, and a Canadian Heritage Grant application. No substantive policy decisions were made beyond the appointments and approvals.

• Appointed Catherine Philogene as Chair for 2021 term (carried)
• Appointed Brianna Nelson as Vice-Chair for 2021 term (carried)
• Approved minutes from November 5 and December 3, 2020 meetings (carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is holding a virtual meeting on January 6, 2021, at 7:00 PM. The agenda includes appointing a chair and vice-chair, approving previous minutes, and discussing updates on the ReCollect Waste Sorting Game, a proposed speaker series, and changes to Ontario's Conservation Authorities Act. The meeting is closed to in-person attendance due to COVID-19, with virtual viewing and delegation registration available.

• Appointment of Chair and Vice-Chair
• Approval of minutes from December 2, 2020
• Update on ReCollect Waste Sorting Game purchase
• Discussion of Speaker Series framework (January-April 2021)
• Support for Schedule 6 of Bill 229 (Conservation Authorities Act)

The committee appointed M. Christine Castle as Chair and Laurie Kuchirka as Vice-Chair for the 2021 term. Members received presentations on the Downtown Whitby Secondary Plan and the Active Transportation Plan, and heard updates on various sustainability programs. No substantive policy decisions were made beyond the appointments and approval of previous minutes.

• Appointed M. Christine Castle as Chair for term ending December 31, 2021 (carried)
• Appointed Laurie Kuchirka as Vice-Chair for term ending December 31, 2021 (carried)
• Approved November 4, 2020 minutes as amended (carried)
• Approved December 2, 2020 minutes (carried)

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually to review its 2020 summary, set priorities and a work plan for 2021, and discuss partnership activities. The agenda also includes updates on the accessible signage and wayfinding study and a City of Pickering service and support animals initiative. The meeting is open to virtual viewing and delegation registration.

• 2020 Summary review
• 2021 Priorities and Work Plan discussion
• 2021 Partnership Activities
• City of Pickering Service and Support Animals Initiative
• Accessible Signage and Wayfinding Study Update

The Whitby Accessibility Advisory Committee re-appointed Jeffrey Beaton as Chair and Dave MacKinnon as Vice-Chair for the term ending December 31, 2021. The committee approved the November 3, 2020 minutes, extended Naji Hassan's membership for the remainder of the 2018-2022 term, and discussed 2021 priorities, partnerships, and virtual meeting improvements. No other substantive decisions were made.

• Re-appointed Jeffrey Beaton as Chair for term ending Dec. 31, 2021 (carried)
• Re-appointed Dave MacKinnon as Vice-Chair for term ending Dec. 31, 2021 (carried)
• Approved minutes of Nov. 3, 2020 (carried)
• Extended Naji Hassan's committee membership for remainder of 2018-2022 term (carried)