Whitby public meetings in 2022

Special Council Meeting

This is a special council meeting held primarily in closed session for the purpose of educating or training council members as part of the 2022-2026 Council orientation. The only substantive agenda item is a closed-session training session on governing through collaborative, strategic, and transformative leadership. No decisions are to be made or considered during the closed portion, and the rest of the agenda consists of routine procedural items.

• Closed session for Council Education and Training on collaborative, strategic, and transformative leadership
• Meeting held at Brooklin Community Centre and Library, 8 Vipond Road, Brooklin
• No public decisions or votes are scheduled

Council met for a special session focused on member education and training. The meeting consisted of a closed teambuilding session regarding collaborative, strategic, and transformative leadership; no substantive public decisions were made.

• Approved motion to move in-camera for Council education and training
• Approved motion to rise from the closed portion of the meeting
• Approved motion to adjourn

Regular Council Meeting

Whitby Council is meeting to decide on several planning matters, including zoning by-law amendments for properties on Brock Street North, Colston Avenue, and near Thickson Road North and Highway 407, as well as an extension for a draft subdivision plan. Council will also consider a $308,330.28 contract for parking services modernization, a new pre-consultation fee process, and 2023 interim tax billing. Several reports on community services, such as free menstrual products and outdoor ice rinks, will be received for information with costs to be considered in the 2023 budget.

• Zoning by-law amendment for EJB Holdings Inc., 513 Brock Street North (DEV-14-22)
• Zoning by-law amendment to remove Holding (H) symbol, Three Gems Developments Inc., 120 Colston Avenue (DEV-16-22)
• Zoning by-law amendment for Brooknorth Holdings Inc., northwest corner of Thickson Road North and Highway 407 (DEV-05-22)
• Parking Services Modernization contract award to Groupe Techna Inc. for $308,330.28 including HST
• Temporary borrowing by-law for up to $59,638,000 (Jan-Sep 2023) and $29,819,000 (Oct-Dec 2023)

Council approved a contract with Groupe Techna Inc. to modernize parking services and authorized temporary borrowing of up to $59.6M for 2023 cash flow. Several zoning by-law amendments and subdivision extensions were approved. Council also endorsed a new Concierge Program process for economic development.

• Approved $308,330.28 contract for Parking Services modernization with Groupe Techna Inc.
• Authorized temporary borrowing up to $59,638,000 (Jan-Sept 2023) and $29,819,000 (Oct-Dec 2023)
• Approved zoning by-law amendments for 513 Brock Street North, Brooklin Urban Expansion Area, 120 Colston Avenue, and Thickson Road North/Highway 407
• Approved 3-year extension for subdivision plan SW-2016-04 to January 31, 2026
• Endorsed 2-Stage Pre-consultation process and fee increase for development applications
• Endorsed the Concierge Program Process for 2023 implementation
• Approved annual costs of $3,164.70 for free menstrual products and $47,453 for outdoor natural ice rinks for 2023 budget consideration
• Appointed Mayor and Councillors to the Central Lake Ontario Conservation Authority Board through 2026

Special Council Meeting

This is a special council meeting called solely for the purpose of educating or training members as part of the 2022 to 2026 Council orientation. The agenda includes a closed session with a presentation by Jeff Abrams of Principles Integrity on the legislated and Town's accountability and transparency framework. No decisions are expected to be made.

• Closed session for council orientation on accountability and transparency framework
• Presentation by Jeff Abrams, Principles Integrity

Council held a special meeting for the purpose of educating and training members as part of the 2022 to 2026 Council orientation. The training was provided by Jeff Abrams of Principles Integrity regarding the Town's accountability and transparency framework.

• Approved motion to move in-camera for member education and training
• Approved motion to rise from the closed portion of the meeting
• Approved motion to adjourn

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially endorse several staff recommendations, including a $308,330.28 contract for parking services modernization, a 2-stage pre-consultation process with fee increases related to Ontario's Bill 109, and interim tax billing for 2023. They will also receive reports on the winter snowstorm debrief, the Concierge Program, and CLOCA board appointments.

• Award parking services modernization contract to Groupe Techna Inc. for $308,330.28 over five years
• Endorse 2-stage pre-consultation process and fee increase for development applications under Bill 109
• Bring forward by-law for 2023 interim property tax billing
• Authorize temporary borrowing up to $59,638,000 for cash flow in 2023
• Appoint Mayor and Regional Councillors to CLOCA Board for 2023-2026

The Committee approved a $308,330.28 contract for parking services modernization and endorsed a new two-stage pre-consultation process for development applications to comply with Bill 109. Council also authorized temporary borrowing of up to $59.6M for 2023 cash flow and approved the implementation of a Concierge Program for businesses.

• Approved $308,330.28 contract with Groupe Techna Inc. for Parking Services modernization
• Endorsed 2-Stage Pre-consultation process and associated fee increase for development applications
• Authorized external temporary borrowing up to $59,638,000 (Jan 1 to Sept 30, 2023) and $29,819,000 (Oct 1 to Dec 31, 2023)
• Endorsed the Concierge Program Process for 2023 implementation
• Approved 2023 Interim Property Tax Billing by-law
• Appointed Mayor and Councillors to the Central Lake Ontario Conservation Authority Board through 2026
• Received ATSRAC Annual Report for information
• Received 2022 Capital Budget & Reserve projection and Winter Snowstorm 2022 debrief for information

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on December 1, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents to review.

The committee met virtually to adopt the minutes from November 10, 2022. No other substantive decisions were made during this final meeting of the year.

• Approved minutes of the November 10, 2022 meeting (Carried)

Special Council Meeting

This is a special Council meeting called solely for the purpose of educating or training members as part of the 2022 to 2026 Council orientation. The session will cover an overview of municipal finances and the budget process, as well as strategic planning and setting Council priorities. No decisions or public hearings are scheduled; the only action item is a recommendation to adjourn.

• Orientation session covering municipal finances and budget process
• Strategic planning and setting Council priorities
• Meeting held in Regal Room, Centennial Building, 416 Centre Street South

The meeting consisted of staff presentations regarding the Town's financial planning framework and the development of the 2023-2026 Whitby Community Strategic Plan. Council participated in a strategic priorities brainstorming exercise. No substantive motions were decided other than the adjournment of the meeting.

• Adjourned meeting at 2:46 p.m. (Carried)

Committee of the Whole

Whitby's Committee of the Whole meets Nov. 28, 2022, to consider several planning and community services items. Key decisions include adopting the Downtown Whitby Community Secondary Plan (or referring it for more consultation), approving zoning by-law amendments for properties including 513 Brock Street North, 120 Colston Avenue, and the northwest corner of Thickson Road North and Highway 407, and extending a draft subdivision approval. The committee will also discuss the costs of free menstrual products and outdoor natural ice rinks, with annual costs of $3,164.70 and $47,453 respectively, and consider expanding the ice rink pilot to an East Ward location.

• Adoption of Amendment 126 to the Whitby Official Plan for the Downtown Whitby Community Secondary Plan (or referral for more consultation)
• Zoning by-law amendment for EJB Holdings Inc. at 513 Brock Street North (File DEV-14-22)
• Zoning by-law amendment for Brooknorth Holdings Inc. at northwest corner of Thickson Road North and Highway 407 (File DEV-05-22)
• Removal of Holding (H) symbol for Three Gems Developments Inc. at 120 Colston Avenue (File DEV-16-22)
• Extension of draft approved subdivision for Yucca Whitby Land Inc. at 6545 Baldwin Street North to January 31, 2026

Council approved several zoning by-law amendments and a subdivision plan extension. The Downtown Whitby Community Secondary Plan was referred back to staff for further cost analysis and council education. Two pilot projects for menstrual products and outdoor rinks were reviewed for 2023 budget consideration.

• Endorsed Central Lake Ontario Conservation Authority Resolution #65 (Carried)
• Referred Downtown Whitby Community Secondary Plan to staff for cost memo and council education (Carried)
• Approved Zoning By-law #2585 amendment for 513 Brock Street North (Carried)
• Approved Zoning By-law #1784 amendment for Brooklin Urban Expansion Area (Carried)
• Approved removal of Holding (H) symbol for 120 Colston Avenue (Carried)
• Approved Zoning By-law #1784 amendment for Lot 21, Concession 5 (Carried)
• Extended Draft Approved Plan of Subdivision for 6545 Baldwin Street North to Jan 31, 2026 (Carried)
• Extended Outdoor Natural Ice Rink pilot to March 2023 and directed staff to study East Ward expansion (Carried)

Special Council Meeting

Whitby's Special Council Meeting on November 24, 2022, is largely procedural, including a closed session for council orientation. The main substantive item is a report (PDP 65-22) recommending that Council endorse the Town's comments on Bill 23, the More Homes Built Faster Act, 2022, and forward them to provincial and regional officials.

• Closed session for council orientation on the Municipal Conflict of Interest Act
• Presentation on municipal planning in Ontario
• Presentation on Bill 23, More Homes Built Faster Act, 2022
• Report PDP 65-22: Town's comments on Bill 23 to be endorsed and forwarded to Minister Steve Clark, Premier Doug Ford, MPP Lorne Coe, and Durham Regional Council
• Confirmatory by-law to confirm the meeting's proceedings

Council approved Report PDP 65-22 containing the Town's comments on the Province of Ontario’s Bill 23, the More Homes Built Faster Act, 2022. The report will be forwarded to the Minister of Municipal Affairs and Housing, the Premier of Ontario, MPP Lorne Coe, and Durham Regional Council.

• Endorsed Report PDP 65-22 regarding Bill 23 (8-0)
• Approved forwarding Bill 23 comments to provincial and regional officials (8-0)
• Passed by-law to confirm proceedings of the November 24, 2022 special meeting

Public Meetings

This is a statutory public meeting under the Planning Act where Whitby Council will hear presentations and public comments on six planning applications. The items include zoning by-law amendments, draft plans of subdivision, and a proposed official plan amendment related to the Whitby Mature Neighbourhoods Study. No decisions are being made at this meeting; it is for input and information gathering.

• Zoning by-law amendment for 951 Dundas Street East and 200 Mason Drive (DEV-19-22)
• Zoning by-law amendment for 305 St. John Street West (DEV-26-22)
• Draft proposed Official Plan Amendment for Whitby Mature Neighbourhoods Study (OPA-2021-W/02)
• Draft plan of subdivision and zoning amendment for 320 & 360 Columbus Road West (DEV-24-22)
• Draft plan of subdivision and zoning amendment for Columbus Road West at Baldwin Street North (DEV-27-22)

The meeting consisted of public presentations and delegations regarding six planning and development reports. No substantive decisions, approvals, or denials were recorded; the session served as a forum for staff presentations and public submissions.

Special Council Meeting

This is a Special Council Meeting called solely for the orientation and training of members of the 2022-2026 Council. Per the agenda, no decisions shall be made or considered. The session covers the Town's organizational structure, roles of Council and Staff, constituent inquiries, a Whitby hospital update, and a tour of the Whitby Operations Centre.

• Orientation session on organizational structure and Council/Staff roles
• Training on constituent inquiries and effective meetings
• Whitby hospital update
• Tour of Whitby Operations Centre at 333 McKinney Drive

The meeting consisted of orientation presentations for Council members regarding organizational structure, constituent inquiry processes, and the Whitby hospital project. No substantive legislative decisions or votes on policy were recorded.

Inaugural Meeting of Council

This is the ceremonial inaugural meeting of Whitby Town Council, where newly elected Mayor Elizabeth Roy and eight councillors take their oaths of office and deliver addresses. The agenda is procedural and ceremonial, with no decisions or discussions of policy or business items.

• Mayor Elizabeth Roy declared office and presented Chain of Office
• Councillors sworn in: Steve Lee, Matt Cardwell, Niki Lundquist, Victoria Bozinovski, Maleeha Shahid, Steve Yamada, Chris Leahy, Rhonda Mulcahy
• Mayor's Inaugural Address delivered
• Traditional welcome by Kim Wheatley, Anishinaabe Grandmother
• Public attendance limited to 30 seats with RSVP required

The inaugural meeting focused on the formal installation of the new Council. Mayor Elizabeth Roy and eight Councillors read and signed their Declarations of Office. The Town Clerk confirmed the Council was legally organized.

• Mayor Elizabeth Roy signed Declaration of Office
• Councillor Steve Lee signed Declaration of Office
• Councillor Matt Cardwell signed Declaration of Office
• Councillor Niki Lundquist signed Declaration of Office
• Councillor Victoria Bozinovski signed Declaration of Office
• Regional Councillor Maleeha Shahid signed Declaration of Office
• Regional Councillor Steve Yamada signed Declaration of Office
• Regional Councillor Chris Leahy signed Declaration of Office

Council-Elect Onboarding

This is a training and orientation session for the newly elected council members, not a formal council meeting. It covers health and safety, workplace respect, accessibility, and the Town's e-Agenda software. The council-elect will be sworn in at the Inaugural Council meeting the following day.

• Training on health and safety, respect in the workplace, and accessibility
• Overview of the Town's e-Agenda software
• Session held at Town Hall, 575 Rossland Road East
• Not deemed a meeting of Council under the Municipal Act

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on November 10, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents.

The Committee granted variance requests for two residential properties to allow for an accessory apartment and a building addition. Both applications were approved after public hearings.

• Approved variances for 15 Fothergill Court to permit an accessory apartment (Carried)
• Approved variances for 48 Mitchell Avenue for a garage, porch, and living space addition subject to three conditions (Carried)
• Adopted amended minutes from the October 20, 2022 meeting (Carried)

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually to discuss accessibility initiatives, including the Report a Barrier Program intake form, Accessibility Improvement Grant applications, and feedback on the Downtown Whitby Secondary Plan. The agenda also includes approval of previous minutes and standard procedural items.

• Report a Barrier Program intake form review
• Accessibility Improvement Grant applications
• Downtown Whitby Secondary Plan feedback
• Approval of June 7, 2022 minutes

The Accessibility Advisory Committee voted on three Accessibility Improvement Grant applications. It approved a grant for Brunch and Co. for building modifications including a ramp and accessible washrooms, with funding of $2,000 to $5,000 depending on the business's match. It denied applications from Melly's Cafe and Marketplace and from Knights of Columbus Hall on Brock Street, following subcommittee recommendations.

• Approved Accessibility Improvement Grant for Brunch and Co. for $2,000-$5,000 matching funds
• Denied grant for Melly's Cafe and Marketplace, referred to Facade grant for signage
• Denied grant for Knights of Columbus Hall on Brock Street due to lack of accessible entrance and parking

Special Council Meeting

Whitby's Special Council meeting on September 26, 2022, focuses on climate action. Council will consider establishing a Zero Carbon Revolving Reserve Fund, endorsing the Climate Emergency Response Plan Phase 1, approving greenhouse gas reduction targets, and awarding a contract for a Community Greening Pilot Program. The agenda includes presentations and delegations on these climate-related items.

• Establish Zero Carbon Revolving Reserve Fund with $20,016 transfer from Long-Term Finance Reserve (FS 52-22)
• Approve greenhouse gas reduction targets: 20% by 2025, 40% by 2030, 100% by 2045 (below 2019 levels) (CAO 18-22)
• Endorse Whitby Climate Emergency Response Plan Phase 1: Resilience (CAO 17-22)
• Award sole source contract to LEAF for Community Greening Pilot Program, $95,496 over 4 years (CAO 25-22)
• Authorize MOU for Whitby Green Standard Demonstration Project (CAO 16-22)

Council endorsed the Whitby Climate Emergency Response Plan Phase 1: Resilience and approved short-, medium-, and long-term greenhouse gas reduction targets, including a 100% reduction by 2045. A new Zero Carbon Revolving Reserve Fund was established, and a Community Greening Pilot Program contract was awarded to LEAF for $95,496. All decisions were carried unanimously.

• Established Zero Carbon Revolving Reserve Fund and policy (carried)
• Authorized MOU for Whitby Green Standard Demonstration Project (carried)
• Endorsed Whitby Climate Emergency Response Plan Phase 1: Resilience (carried)
• Approved GHG reduction targets: 20% by 2025, 40% by 2030, 100% by 2045 (carried)
• Received Zero Carbon Whitby Costing Study; directed staff to include in long-range capital forecast (carried)
• Adopted Zero Waste Target for corporate operations by 2040 (carried)
• Approved Community Greening Pilot Program contract to LEAF for $95,496 (carried)

Regular Council Meeting

Whitby Council is holding a regular meeting with a hybrid format. The agenda includes approving several planning applications, including a draft plan of subdivision and zoning amendments for developments on Columbus Road East, Taunton Road East, Garden Street, and Harbourside Drive. Council will also receive reports on a storm water management facility feasibility study and the Whitby Mature Neighbourhoods Study, and will consider a storm update from May 2022.

• Approval of Draft Plan of Subdivision and Zoning By-law Amendment for Brooklin Northeast Developments at 400 Columbus Road East (DEV-30-20)
• Zoning By-law Amendment for S & A Developments at Taunton Road East and Sebastian Street (DEV-04-19)
• Official Plan Amendment, Draft Plan of Subdivision, and Zoning By-law Amendment for Brookfield Residential at 100 Garden Street and 604 Dundas Street East (DEV-26-21)
• Direct staff to engage third-party engineering firm for Williamsburg Storm Water Management Facility feasibility assessment at upset cost limit of $90,000
• Direct staff to host Public Meeting for proposed Whitby Mature Neighbourhoods Official Plan and Zoning By-law Amendments

Council unanimously granted Mayor Don Mitchell the Freedom of the Town and Key to the Town for his 28 years of service. Council also approved several planning and development items, including a condominium plan, a site plan for a telecommunication tower, and zoning by-law amendments. A motion was passed to direct staff to review reducing speed limits on residential streets as part of the Vision Zero strategy. Council also endorsed a request to the Province for an alert system for missing vulnerable people and opposed a federal riding boundary change that would move Brooklin into a Pickering riding.

• Granted Freedom of the Town and Key to the Town to Mayor Don Mitchell (unanimous)
• Approved draft plan of condominium for Madison Brooklin Developments at Roybrook Ave & Chelmsford Dr
• Approved site plan for a Bell Mobility telecommunication tower at 1650 McEwen Dr
• Removed Holding (H) symbol from zoning for 125 Hickory St N (DeNoble Homes)
• Approved Official Plan Amendment 129 for 368 Taunton Rd E (Wellings of Whitby)
• Directed staff to review reducing residential speed limits to 40 km/h as a 2023 budget item
• Endorsed Concierge Program Framework to assist investors relocating to Whitby
• Approved expropriation of lands for White Bridge replacement and Columbus Rd W widening

Committee of the Whole

The Committee of the Whole is meeting to discuss and vote on several planning and development items, including site plans, zoning by-law amendments, and an official plan amendment. Council will also consider a motion to study reducing residential speed limits from 50 km/h to 40 km/h, and other motions regarding an alert system for missing vulnerable people, federal riding boundaries, and Highway 412 ramps.

• Motion to study reducing residential speed limits to 40 km/h (Councillor Lee)
• Site plan approval for Bell Mobility telecommunication tower at 1650 McEwen Drive (PDP 49-22)
• Official Plan Amendment for Wellings of Whitby at 368 Taunton Road East (PDP 52-22)
• Zoning by-law amendment for Brooklin Urban Expansion Area (PDP 50-22)
• Motion requesting Province to install ramps at Rossland Road on Highway 412 (Councillor Mulcahy)

The Committee of the Whole approved several planning items, including a zoning bylaw amendment for the Brooklin Urban Expansion Area, a site plan for a Bell Mobility telecommunication tower at 1650 McEwen Drive, and an official plan amendment for Wellings of Whitby at 368 Taunton Road East. A motion to reduce residential speed limits to 40 km/h was referred to the September 26 Council meeting. Council also endorsed a Concierge Program Framework and expressed concerns about Ontario's Bill 3 (Strong Mayors, Build Homes Act), requesting further consultation.

• Approved Brooklin Urban Expansion Area zoning bylaw amendment (carried)
• Approved site plan for Bell Mobility telecommunication tower at 1650 McEwen Drive (carried)
• Approved official plan amendment for Wellings of Whitby at 368 Taunton Road East (carried)
• Approved removal of Holding (H) symbol for 125 Hickory Street North (carried)
• Approved draft plan of condominium for Madison Brooklin Developments (carried)
• Approved amendment to Traffic By-law for Vipond Road stop control (carried)
• Referred speed reduction motion to September 26 Council meeting (carried)
• Endorsed Concierge Program Framework, directed staff to prepare final program by December 2022 (carried)

Audit Committee

The Audit Committee is meeting to consider two staff reports. The first recommends approving the Town's 2021 audited consolidated financial statements, engaging Deloitte LLP for the 2022 audit, and writing off a $100,415 receivable from First Brands Inc. The second recommends approving a new policy on asset retirement obligations. The meeting is procedural and does not include public hearings or major policy debates.

• Approve 2021 Audited Consolidated Financial Statements
• Engage Deloitte LLP for 2022 audit
• Write off $100,415 receivable from First Brands Inc.
• Approve Asset Retirement Obligation Policy

The Audit Committee received and approved the Town of Whitby's audited consolidated financial statements for the year ended December 31, 2021. Deloitte LLP was engaged to perform the 2022 audit. A $100,415 receivable from First Brands Inc. was written off. The committee also approved a new Asset Retirement Obligation Policy.

• Approved 2021 audited consolidated financial statements (carried)
• Engaged Deloitte LLP for 2022 audit (carried)
• Wrote off $100,415 account receivable from First Brands Inc. (carried)
• Approved Asset Retirement Obligation Policy (carried)

Special Council Meeting

Whitby's Special Council meeting on September 12, 2022, will consider a joint staff report (FS 55-22) regarding a development charge complaint filed by SixFive (VicDev) Inc. for properties at 1440 and 1450 Victoria Street East. Council is asked to confirm the development charges required under By-law No. 7748-21 for building permits submitted in 2022. The meeting also includes a closed session for legal advice and potential litigation, and a delegation from the applicant's representative.

• Development charge complaint for 1440 and 1450 Victoria Street East (FS 55-22)
• Recommendation to confirm development charges under By-law No. 7748-21
• Delegation by Joel Farber, Folger, Rubinoff LLP representing SixFive (VicDev) Inc.
• Closed session for solicitor-client privileged advice and potential litigation (LS 09-22)
• Confirmatory by-law to adopt proceedings of the meeting

Council observed a moment of silence and passed a resolution to send an official letter of condolences to the Royal Family, Britain, and the Commonwealth via the Governor General of Canada. Council also held a closed session to receive legal advice on a development charge complaint for 1400 Victoria Street East, a matter of potential litigation, and provided direction to the Mayor and staff. A related delegation and report on development charge complaints for 1440 and 1450 Victoria Street East were not considered.

• Approved Resolution #188-22: Mayor to convey official letter of condolences to the Royal Family, Britain, and the Commonwealth for the death of Queen Elizabeth II.
• Moved in-camera for legal advice on litigation/potential litigation (closed session).
• Approved Resolution #190-22: Received a settlement proposal letter regarding the 1400 Victoria Street East development charge complaint.
• Council provided direction to the Mayor and staff on the 1400 Victoria Street East development charge complaint (reported out from closed session).
• Delegation from SixFive (VicDev) Inc. on development charge complaints for 1440 and 1450 Victoria Street East did not proceed.
• Report FS 55-22 on development charge complaints for 1440 and 1450 Victoria Street East was not considered.
• Approved Resolution #191-22: Confirmatory by-law to confirm proceedings of the meeting.
• Approved adjournment at 5:58 p.m.

Public Meetings

This is a statutory public meeting under the Planning Act where the Town of Whitby will hear comments on five planning applications, including zoning by-law amendments, official plan amendments, and draft plans of subdivision. No decisions are being made at this meeting; it is for public input only.

• Zoning by-law amendment by Brooknorth Holdings Inc. at Lot 21, Concession 5 (northwest corner of Thickson Road North and Highway 407)
• Zoning by-law amendment by EJB Holdings Inc. at 513 Brock Street North
• Official plan and zoning by-law amendments by 11250396 Canada Inc. & 11275127 Canada Inc. at 132 & 146 Brock Street North
• Official plan amendment, draft plan of subdivision, and zoning by-law amendment by 1351637 Ontario Limited (Mansouri Group) at 4400 & 4440 Garden Street
• Draft plan of subdivision and zoning by-law amendment by Delpark Homes (Brooklin) Inc. at 7963 Ashburn Road

The Whitby Planning and Development Committee held public meetings on September 12, 2022, to hear presentations and public comments on five separate development applications. No decisions were made; the meetings were procedural only, allowing for public input and information gathering. The applications included zoning by-law amendments, official plan amendments, and a draft plan of subdivision for various properties across Whitby.

• No decisions were made; all items were presented for public comment and information only.
• Public comments were received on applications for 513 Brock Street North, 132 & 146 Brock Street North, and 4400 & 4440 Garden Street.
• No public submissions were received for the applications at Thickson Road North and Highway 407, 7963 Ashburn Road, and 4400 & 4440 Garden Street.
• The meeting adjourned at 8:35 p.m.

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on September 8, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated placeholder with no substantive content for residents.

The Committee of Adjustment approved three variance applications at its September 8, 2022 meeting. Two applications for reduced exterior side yard setbacks at 20 and 30 Swordfish Drive were granted to allow below-grade staircases. A third application at 19 Fothergill Court was approved to legalize an existing accessory apartment by reducing lot frontage and front yard landscaped area requirements.

• Granted variance to reduce exterior side yard setback from 3.0m to 1.8m at 20 Swordfish Drive (Carried)
• Granted variance to reduce exterior side yard setback from 3.0m to 1.9m at 30 Swordfish Drive (Carried)
• Granted variances to reduce lot frontage from 10.0m to 9.15m and front yard landscaped area from 40% to 39% at 19 Fothergill Court (Carried)
• Adopted minutes of August 18, 2022 meeting with revisions (Carried)

Property Standards Appeal Committee

The Property Standards Appeal Committee is meeting virtually to hear an appeal of a property standards order for 1012 Dunlop Street East. The agenda includes only this appeal hearing, along with standard procedural items. Public attendance is not permitted, but written comments and delegation requests are accepted.

• Appeal hearing for Property Standards Order at 1012 Dunlop Street East (Appeal # PSA 22-03, File/Order # 21-108452)

The Property Standards Appeal Committee granted an extension to November 30, 2022, for the property at 1012 Dunlop Street East to comply with Order #21-108452, which cited insufficient ground cover, improperly stored materials, and tall grass/weeds. The appellant, who is doing the landscaping work herself, requested more time. The motion was carried unanimously.

• Extended Property Standards Order #21-108452 compliance deadline to November 30, 2022 (carried)

Property Standards Appeal Committee

The Whitby Property Standards Appeal Committee is meeting virtually to hear one appeal (PSA 22-02) against a property standards order for 360 Columbus Road West. The agenda contains only this appeal hearing plus standard procedural items; no other business is listed.

• Appeal hearing: Property Standards Order Appeal, 360 Columbus Road West, Appeal # PSA 22-02, File/Order # 22-104315

The Property Standards Appeal Committee confirmed Order #22-104315 for 360 Columbus Road West, requiring the property owner to address unsecure building conditions. The committee heard from the property owner and a by-law officer before voting to uphold the order.

• Confirmed Property Standards Order #22-104315 for 360 Columbus Road West (carried)

Committee of Adjustment

This agenda contains only procedural boilerplate and no substantive items for decision or discussion.

The Committee of Adjustment approved four of five requested variances for 67 Telegraph Drive, granting the pergola, shed, accessory structure size, driveway width, and front yard landscaping variances, but refused the gazebo setback variance. It also approved variances for sunroom, patio, and deck projects at 582 Reynolds Street, 2 Rampart Crescent, and 4 Rosseau Crescent, each with a condition that roof leaders not spill onto neighboring properties. All motions were carried unanimously.

• Approved variances for pergola, shed, accessory size, driveway width, and landscaping at 67 Telegraph Dr, except gazebo setback (carried)
• Denied gazebo setback variance at 67 Telegraph Dr (carried)
• Approved rear yard setback reduction from 20.0m to 16.0m at 582 Reynolds St (carried)
• Approved exterior side yard width reduction from 4.5m to 3.2m at 2 Rampart Cres (carried)
• Approved deck encroachment increase from 3.2m to 5.8m at 4 Rosseau Cres (carried)
• Adopted minutes of July 7, 2022 meeting (carried)

Special Council Meeting

This is a special council meeting with a closed session to discuss a confidential report on Elexicon Energy's potential Ontario Energy Board (OEB) Incremental Capital Module (ICM) applications. The only public items are procedural: declarations of interest, a confirmatory by-law, and adjournment.

• Closed session item: Confidential CAO Report CAO 21-22 re: Elexicon Energy – Potential OEB Incremental Capital Module (ICM) Applications
• Confirmatory by-law to adopt proceedings of the July 11, 2022 special meeting

Council held a special meeting and moved into closed session to discuss confidential commercial and financial information regarding Elexicon Energy's potential Ontario Energy Board (OEB) applications. After rising from closed session, Council passed Resolution #186-22 endorsing two Incremental Capital Module (ICM) applications: one for smart grid technology in Whitby and one for extending the hydro electric grid to north Brooklin, contingent on new homes being 'roughed-in' for Distributed Energy Resources and EV chargers. A confirmatory by-law was also passed, and the meeting adjourned at 5:42 p.m.

• Endorsed Elexicon Energy's ICM application to OEB for smart grid technology in Whitby (Resolution #186-22, carried)
• Endorsed Elexicon Energy's ICM application to OEB for extending hydro grid to north Brooklin, with new homes roughed-in for DER and EV chargers (Resolution #186-22, carried)
• Passed confirmatory by-law to confirm proceedings of the special meeting (Resolution #187-22, carried)
• Moved in-camera to discuss confidential trade/commercial information (carried)
• Rose from closed session and reported out on discussions (carried)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on July 7, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The Committee of Adjustment approved all five variance applications presented at the July 7, 2022 meeting. Each application was granted without opposition, with some subject to conditions such as compliance with Engineering Services requirements. The decisions were based on findings that the variances were minor and maintained the intent of the by-law and Official Plan.

• Granted variance for 10 Heber Down Crescent to reduce front yard setback to 6.0m, rear yard setback to 5.0m, and increase lot coverage to 31.5% (carried)
• Granted variance for 5 Vintage Drive to reduce lot frontage for semi-detached dwelling with accessory apartment from 10.0m to 9.15m (carried)
• Granted variance for 9060 Ashburn Road to reduce front yard setback from 7.8m to 7.3m for building addition (carried)
• Granted variance for 18 Napier Court to reduce lot frontage for detached dwelling with accessory apartment from 10.5m to 9.0m (carried)
• Granted variance for 72 Armilia Place to reduce exterior side yard setback for below grade staircase from 3.0m to 2.3m (carried)
• Granted variance for 1113 Burns Street East to permit tow truck/impound yard (carried)

Brooklin Downtown Development Steering Committee

The Brooklin Downtown Development Steering Committee is meeting virtually to discuss downtown Brooklin development. The agenda includes approving the previous meeting's minutes, hearing presentations on the My Main Street Local Business Accelerator Program and Whitby's events and tourism initiatives, and receiving updates from various departments and organizations. The committee will also consider approving its 2021 annual report and selecting a jury member for the Roebuck Street mural.

• Presentation on My Main Street Local Business Accelerator Program, funded by Federal Economic Development Agency for Southern Ontario
• Presentation on Town of Whitby Events, Culture and Tourism Initiatives, including 2022 events like Whitby in Bloom and Christmas in the Village
• Approval of 2021 Brooklin Downtown Development Steering Committee Annual Report
• Volunteer sought for jury panel for Roebuck Street Placemaking Mural
• Updates on paid parking in municipal lots, speed humps on Robert Attersley Drive and Montgomery Avenue, and Highway 7/12 Environmental Assessment

The Brooklin Downtown Development Steering Committee meeting on June 23, 2022, did not proceed as scheduled because a quorum was not present. Members in attendance discussed several items, but no decisions were made and minutes were not recorded.

Regular Council Meeting

Whitby Council is meeting to consider planning and development items, including zoning by-law amendments, a subdivision extension, and a sign by-law variance. The agenda also includes reports on the Lynde Creek drainage plan and building permit fees, along with correspondence about Oshawa airport noise procedures.

• Zoning by-law amendment for 4140 & 4150 Garden Street to permit additional commercial uses
• Official Plan and zoning amendments for Vaultra Storage on Des Newman Boulevard
• Extension of draft approved subdivision for 3425 Coronation Developments to May 16, 2025
• Sign by-law variance for Amica (Taunton) Whitby Inc. at 85 Taunton Road East
• Renewal of sewage system management agreement with Region of Durham

Council approved several planning applications, including a draft plan of subdivision and zoning amendments for Brooklin Northeast Developments at 400 Columbus Road East, a zoning amendment for S & A Developments at Taunton Road East and Sebastian Street, and an affordable housing development by Otter Creek Co-Operative Homes on McQuay Boulevard. Council also approved funding for road projects, including the Mid-Block Arterial Road and the Harbour Street Extension, and awarded contracts for roofing, pumphouse restoration, and storm sewer maintenance. A motion to remove the Forest Heights Basketball Court net and pole was carried on a recorded vote of 6-3.

• Approved draft plan of subdivision and zoning amendment for Brooklin Northeast Developments, 400 Columbus Road East
• Approved zoning amendment for S & A Developments, Taunton Road East and Sebastian Street
• Approved zoning amendment for Otter Creek Co-Operative Homes affordable housing, McQuay Boulevard
• Approved $2.87M capital budget for Columbus Road detailed design
• Approved $700K capital budget for Harbour Street Extension and Multi-Use Path
• Awarded $1,119,876 roofing contract to Semple Gooder Roofing Corporation
• Approved Thermo Fisher Scientific naming rights for McKinney Arena 2
• Removed Forest Heights Basketball Court net and pole (6-3)

Special Council Meeting

This was a special council meeting focused entirely on recognitions, with no substantive decisions made. Council recognized All Saints Catholic Secondary School for Terry Fox fundraising, Kendalwood Church Food Bank, Natalia Kassim-Fontenelle for anti-racism efforts, Sheri Subden for an award, and Durham Attack Volleyball Club teams for national championships. The meeting adjourned without any motions other than to adjourn.

• Recognized All Saints Catholic Secondary School for Terry Fox Foundation fundraising
• Recognized Kendalwood Church Food Bank for meeting increased demand
• Recognized Natalia Kassim-Fontenelle for anti-racism and anti-islamophobia efforts
• Recognized Sheri Subden for OACAO Award of Merit 2021
• Recognized Durham Attack Volleyball Club teams for national championships
• Adjourned meeting at 6:25 p.m.

Downtown Whitby Development Steering Committee

The Downtown Whitby Development Steering Committee is meeting virtually to discuss downtown revitalization and safety. The agenda includes approving previous minutes, reviewing the 2021 annual report, and updates on CCTV cameras, a parkette project, and downtown survey results.

• Approval of April 21, 2022 minutes
• 2021 Annual Report to be submitted for Council review
• Funding received for Dundas Street and Byron Street Parkette placemaking project
• Provincial grant for four new CCTV cameras in downtown
• Downtown Whitby Survey results and action items

The Downtown Whitby Development Steering Committee approved the minutes from its April 21, 2022 meeting. The rest of the meeting consisted of informational updates and discussions, with no other formal decisions made. Topics included a police safety walk, pedestrian counts, facade grant recognition events, and upcoming community events.

• Approved minutes of April 21, 2022 (carried)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on June 16, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a template with no substantive content for residents to review.

The Committee of Adjustment approved a variance to allow an accessory structure (detached garage) larger than normally permitted at 3315 Garrard Road, increasing the maximum area from 54.0 sq.m to 89.2 sq.m. The decision was made with a condition that roof drainage not spill onto the neighbouring property. No opposition was recorded, and a letter of support was received. The minutes also included adoption of previous minutes and adjournment.

• Granted variance to increase accessory structure area from 54.0 sq.m to 89.2 sq.m at 3315 Garrard Road (carried)
• Condition: roof drainage from proposed structure shall not spill onto neighbouring property
• Adopted minutes of May 26, 2022 meeting (carried)
• Adjourned meeting (carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting virtually on June 14, 2022. The main item is a report on Official Plan and Zoning By-law Amendment applications for 67 Harbourside Drive, including related resident correspondence. The committee will also discuss a Farmers' Market booth and receive a council update.

• Official Plan Amendment and Zoning By-law Amendment applications at 67 Harbourside Drive (Files DEV 28-19, OPA-2019-W/04, Z-18-19)
• Correspondence from resident J. Ecker regarding the Harbourside Drive applications
• Heritage Whitby Advisory Committee Farmers' Market booth discussion
• Approval of May 10, 2022 minutes

The Heritage Whitby Advisory Committee voted to oppose the removal of 67 Harbourside Drive (the Doctor's House) from the heritage list or de-designation, and recommended that Council investigate heritage easement agreements and other tools to protect heritage properties. The committee also requested updates on the property's status and the opportunity to comment. A conflict of interest was declared by Laura Bisset, who did not participate in discussions or voting on the Harbourside Drive items.

• Opposed removal of 67 Harbourside Drive from heritage list or de-designation (carried)
• Requested updates and opportunity to comment on 67 Harbourside Drive (carried)
• Recommended Council investigate heritage easement agreements and other tools (carried)
• Approved minutes of May 10, 2022 (carried)

Committee of the Whole

The Committee of the Whole is reviewing staff reports and recommendations on several infrastructure projects, including the Mid-Block Arterial Road, Harbour Street Extension, and Columbus Road design, along with zoning amendments and various contracts. Decisions will affect road construction, traffic regulations, and capital spending.

• Mid-Block Arterial Road: $21.76M project, $224K contract to GHD Limited, road naming choice between Jim Flaherty or Kent Mills
• Zoning By-law Amendment for NF Ashburn Brook Ltd. at 5355 and 5455 Ashburn Road
• Harbour Street Extension: $700K new capital budget for road and multi-use path
• Columbus Road detailed design: $2.87M budget, $220K contract to Bumstead Integrated Transportation Consulting
• Roofing replacements at Whitby Iroquois Park Sports Centre and Station Gallery: $1.12M contract to Semple Gooder Roofing Corporation

The Committee of the Whole approved a works and reimbursement agreement with the Brooklin Gate Landowners Group for the design and construction of the Mid-Block Arterial Road (Phase 1), awarding a $224,000 sole-source contract to GHD Limited and approving a revised project cost of $21,755,945. The committee also approved several other items, including a zoning by-law amendment for 5355 and 5455 Ashburn Road, a land conveyance agreement with Picov Farms Inc., and multiple traffic by-law updates. Several items were referred to the June 20, 2022 Council meeting, including the No Parking/Stopping by-law update and the Highway 7/12 Alternate Route Environmental Assessment status update.

• Approved Mid-Block Arterial Road agreement with Brooklin Gate Landowners Group
• Awarded $224,000 sole-source contract to GHD Limited for Phase 1 - MBA work
• Approved revised cost estimate of $21,755,945 for Mid Arterial Roadway project
• Approved zoning by-law amendment for 5355 and 5455 Ashburn Road (DEV-09-22)
• Authorized land conveyance agreement with Picov Farms Inc. for Mid-Block Arterial
• Approved traffic by-law amendments for stop control and road rationalization
• Referred No Parking/Stopping by-law update to June 20, 2022 Council meeting
• Referred Highway 7/12 Alternate Route EA status update to June 20, 2022 Council meeting

Special Council Meeting

This is a special council meeting with a closed session to discuss three confidential land matters: a proposed lease of 1710 Charles Street, declaring surplus land at Garden Street and Burns Street East, and the White Bridge land acquisition. The public portion will only handle routine procedural items like the roll call and confirmatory by-law.

• Closed session: Proposed lease of 1710 Charles Street (Report FS 36-22)
• Closed session: Declare surplus – part of Lot 24, Conc. 1, PIN 26488-0153 (LT) – south-east corner of Garden Street and Burns Street East (Report FS 38-22)
• Closed session: White Bridge land acquisition (Report FS 47-22)
• Confirmatory by-law to adopt proceedings of the June 13, 2022 special meeting

Council held a special meeting, moved in-camera to discuss confidential land matters, and returned to pass three resolutions. They authorized a five-year lease with an option to extend for five more years for the South building at 1710 Charles Street to Port Whitby Marine Supplies. They declared 1-2 acres of surplus land at the south-east corner of Garden Street and Burns Street East for sale to Town Brewery Inc., subject to public notice and no objections. They also authorized staff to negotiate and, if needed, expropriate property for the White Bridge capital project.

• Authorized five-year lease with five-year extension option for 1710 Charles Street to Port Whitby Marine Supplies (Resolution 137-22)
• Declared 1-2 acres surplus for sale to Town Brewery Inc. at Garden Street and Burns Street East (Resolution 138-22)
• Authorized negotiation and potential expropriation for White Bridge capital project (Resolution 139-22)
• Passed confirmatory by-law for the meeting's proceedings (Resolution 140-22)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting virtually to discuss active transportation projects, including bike lanes on Mary Street, a road diet on Dryden Boulevard, and updates on trails and cycling infrastructure. The agenda includes reports on Bike Month, the Ontario Bike Summit, and the Waterfront Trail, as well as a traffic calming policy update.

• Dryden Boulevard resurfacing between Thickson Road and Oshawa boundary includes road diet with two through lanes and two bike lanes
• Mary Street bike lanes proposed for fall 2022 approval and 2023 budget, prior to Bus Rapid Transit construction
• Corbett Creek Marsh Boardwalk design moving forward, construction in 2023
• Metrolinx finalized Bus Rapid Transit design between Lake Ridge Road and Fothergill Court
• Development subcommittee reviewed plans for 5455 Ashburn Road, 1902 Rossland Road, and 7613 Ashburn Road

The Active Transportation and Safe Roads Advisory Committee approved the minutes from its May 12, 2022 meeting. Members received presentations on the Whitby Sports Complex, the Accessible Signage and Wayfinding Study, and the Whitby Climate Change Plan, and discussed various active transportation projects and updates. No formal decisions were made beyond the minutes approval.

• Approved minutes of May 12, 2022 (carried)

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting virtually to hear presentations on the Whitby Climate Change Plan and a community outreach report from Lakeridge Health's Inclusion, Diversity, Equity, and Accessibility Committee. The agenda also includes a delegation from a resident on diversity and inclusion, plus updates on the 2022 work plan, committee events, and internal town initiatives.

• Presentation: Whitby Climate Change Plan by Jade Schofield
• Presentation: Lakeridge Health IDEA Committee Community Outreach Report by Umwali Sauter
• Delegation: Sherwin Barnes on diversity and inclusion in Whitby
• Update on 2022 Work Plan: Ally Videos, DEI Award, Webinars
• Update on Town's IDEA Project, Staff Taskforce, and Staff Training

The Whitby Diversity and Inclusion Advisory Committee approved the minutes from its May 5, 2022 meeting. Members received presentations on the Whitby Climate Change Plan and Lakeridge Health's inclusion, diversity, equity, and accessibility community outreach report, and heard a delegation from a resident about diversity concerns in Whitby. The committee also discussed upcoming events and internal equity initiatives, but made no other formal decisions.

• Approved May 5, 2022 minutes (carried)

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually on June 7, 2022, to discuss and receive updates on several accessibility initiatives. Items include a proposed Report a Barrier program, nominations for Regional Accessibility Awards, an update on the Accessibility Improvement Lead Grant for Melly's Cafe, and the Accessibility Survey. The committee will also consider feedback on the Downtown Whitby Secondary Plan and plan for summer meetings.

• Report a Barrier Program: subcommittee recommendations
• Regional Accessibility Awards: nominations
• Accessibility Improvement Lead Grant update: Melly's Cafe
• Accessibility Survey update
• Draft Proposed Official Plan Amendment: Downtown Whitby Secondary Plan, committee feedback

The Accessibility Advisory Committee approved the May 3, 2022 minutes and adjourned. No formal decisions were made on substantive items; discussions covered the Report a Barrier Program intake form, Regional Accessibility Awards nominations, summer meeting plans, and updates on grants and surveys.

• Approved May 3, 2022 minutes (moved by Paul Scott, carried)
• Adjourned meeting at 8:33 p.m. (moved by Poonam Dewan, carried)

Committee of the Whole

The Committee of the Whole is meeting to discuss and vote on recommendations for several planning and development items, including draft plans of subdivision, zoning by-law amendments, and official plan amendments. The agenda also includes a recommendation on the Whitby Mature Neighbourhoods Study, a storm water management facility feasibility assessment, and various informational reports. Public delegations are scheduled for many of these items.

• Draft Plan of Subdivision and Zoning By-law Amendment for Brooklin Northeast Developments at 400 Columbus Road East (DEV-30-20)
• Zoning By-law Amendment for S & A Developments at southeast corner of Taunton Road East and Sebastian Street (DEV-04-19)
• Whitby Mature Neighbourhoods Study – Recommendation Report (PDP 38-22)
• Official Plan Amendment, Draft Plan of Subdivision, and Zoning By-law Amendment for Brookfield Residential at 100 Garden Street and 604 Dundas Street East (DEV-26-21)
• Official Plan and Zoning By-law Amendments for 67 Harbourside Drive, including heritage designation and $200,000 letter of credit (DEV 28-19)

The Committee of the Whole approved several planning applications, including a draft plan of subdivision and zoning amendments for Brooklin Northeast Developments, a zoning amendment for S & A Developments, and a zoning amendment for Otter Creek Co-operative Homes for affordable housing. The Committee also received the Whitby Mature Neighbourhoods Study recommendation report and directed staff to host a public meeting. The Williamsburg Storm Water Management Facility feasibility assessment was referred to the June 20, 2022 Council meeting, and the 67 Harbourside Drive application was also referred to Council.

• Approved draft plan of subdivision and zoning amendment for Brooklin Northeast Developments at 400 Columbus Road East
• Approved zoning by-law amendment for S & A Developments at Taunton Road East and Sebastian Street
• Approved zoning by-law amendment for Otter Creek Co-operative Homes for affordable housing between 835 and 855 McQuay Boulevard
• Received Whitby Mature Neighbourhoods Study recommendation report and directed staff to host a public meeting
• Referred Williamsburg Storm Water Management Facility feasibility assessment to June 20, 2022 Council meeting
• Referred 67 Harbourside Drive Official Plan and Zoning By-law Amendment applications to June 20, 2022 Council meeting
• Approved Official Plan Amendment, draft plan of subdivision, and zoning amendment for Brookfield Residential at 100 Garden Street and 604 Dundas Street East
• Received Brooklin and Downtown Whitby Development Steering Committee 2021 Annual Reports for information

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually on June 1, 2022. The agenda includes a presentation on the Whitby Climate Change Master Plan, updates on Pollinator Week, and an Eco Quiz. The committee will also discuss feedback and receive updates from Council.

• Presentation on Whitby Climate Change Master Plan
• Pollinator Week update
• Eco Quiz
• Committee feedback and discussion
• Council update

The committee received a presentation on the Whitby Climate Change Master Plan from consultant Eleri Davies, covering adaptation and mitigation actions. No formal decisions were made; the only votes were to approve the previous minutes and adjourn. The committee also discussed upcoming Pollinator Week events and feedback for the next term.

• Approved minutes of May 4, 2022 meeting (carried)
• Adjourned meeting at 8:42 p.m. (carried)

Public Meetings

This is a statutory public meeting under the Planning Act where Council will hear public input on four planning items: two zoning by-law amendments and a draft plan of subdivision on Ashburn Road, an official plan amendment on Taunton Road East, and a proposed official plan amendment for the Downtown Whitby Community Secondary Plan. No decisions are being made; the public can submit written comments or speak at the meeting.

• Zoning by-law amendment for NF Ashburn Brook Ltd. at 5355 & 5455 Ashburn Road (DEV-09-22, Z-07-22)
• Draft plan of subdivision and zoning by-law amendment for Mattamy (Brooklin) Limited at 7613 Ashburn Road (DEV-06-22, SW-2022-02, Z-04-22)
• Official plan amendment for Wellings of Whitby Inc. at 368 Taunton Road East (DEV-13-22, OPA-2022-W/01)
• Draft proposed official plan amendment for Downtown Whitby Community Secondary Plan (PDP 34-22)

The Town of Whitby held public meetings on May 30, 2022, to receive comments on four planning applications: a zoning by-law amendment for a warehouse at 5355 & 5455 Ashburn Road, a draft plan of subdivision and zoning amendment at 7613 Ashburn Road, an official plan amendment at 368 Taunton Road East, and a draft official plan amendment for the Downtown Whitby Community Secondary Plan. No decisions were made; the meetings were for public input only.

• No decisions made; public meetings held for input on four planning applications
• Zoning by-law amendment for NF Ashburn Brook Ltd. at 5355 & 5455 Ashburn Road discussed
• Draft plan of subdivision and zoning amendment for Mattamy (Brooklin) Limited at 7613 Ashburn Road discussed
• Official plan amendment for Wellings of Whitby Inc. at 368 Taunton Road East discussed
• Draft official plan amendment for Downtown Whitby Community Secondary Plan discussed

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on May 26, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content.

The Committee of Adjustment approved all four variance applications presented at the May 26, 2022 meeting. Each application was granted with conditions related to site grading and roof leaders, and no opposition was recorded for any item. The minutes also include adoption of previous minutes and adjournment.

• Granted variance to reduce exterior side yard setback from 4.5m to 0.6m at 51 Candlebrook Drive (Carried)
• Granted variances to increase lot coverage from 20% to 24% and reduce front yard setback from 9.0m to 6.0m at 29 Garside Avenue (Carried)
• Granted variance to increase lot coverage from 20% to 28% at 18 Hillcourt Avenue (Carried)
• Granted variance to permit professional office as additional use at 600 Garden Street (Carried)
• Adopted minutes of the May 5, 2022 meeting (Carried)

Regular Council Meeting

Council approved several planning and development items, including zoning amendments for commercial uses at 4140 & 4150 Garden Street, an extension for a temporary use at Thickson Road North and Columbus Road East, and an extension of a draft plan of subdivision for 3425 Coronation Developments. Council also awarded a $448,377.25 contract for DeHart Bridge rehabilitation to GMP Contracting and approved $370,000 in provisional items for Civic Recreation Complex aquatics hall work. Additionally, Council endorsed the 2022-2025 Whitby Tourism Strategy and approved a restructuring that creates two new full-time positions.

• Approved zoning by-law amendment for additional commercial uses at 4140 & 4150 Garden Street (carried)
• Approved 3-year extension of temporary use zoning at Thickson Road North and Columbus Road East (carried)
• Approved 3-year extension of draft plan of subdivision for 3425 Coronation Developments (carried)
• Awarded $448,377.25 DeHart Bridge rehabilitation contract to GMP Contracting (carried)
• Awarded $370,000 in provisional items for CRC aquatics hall work to Steelcore Construction (carried)
• Endorsed 2022-2025 Whitby Tourism Strategy (carried)
• Approved restructuring to create Coordinator of Climate Change and Coordinator of Culture & Tourism positions (carried)
• Approved lease for 128 Brock Street South with Brookfield Residential (carried)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting virtually to discuss and receive updates on active transportation projects, including federal funding applications, the 2022 capital budget, winter trail maintenance, and various trail and road improvements. The agenda includes reports on Bike Month, school travel programs, and development reviews, with no formal decisions listed for this meeting.

• Federal Active Transportation Fund applications for regional projects, Bike Month tools, and Waterfront Trail catwalk bridge
• 2022 Capital Budget update including traffic signals at Baldwin/Canary and Manning Road/HEPC trail, and trail resurfacing projects
• Winter maintenance review of active transportation trails, including potential subcommittee formation
• Taunton Road/Cochrane Street improvements with bike lane ramps and crossrides
• Development subcommittee review of projects at 111 Consumers Drive, 840 Rossland Road, and 7500/7585 Duffs Road

The committee discussed plans for Dryden Boulevard resurfacing with a road diet and bike lanes, and expressed preference for bike lanes on Mary Street to be approved in fall 2022 and built in 2023 before Bus Rapid Transit construction. They also received updates on Bike Month, the Waterfront Trail, and traffic calming policy. No formal decisions were made beyond approving the previous minutes.

• Approved minutes of March 10, 2022 (carried)
• Discussed Dryden Boulevard resurfacing with road diet and bike lanes (no vote)
• Preferred bike lanes on Mary Street for fall 2022 approval and 2023 construction (no vote)
• Requested similar review of Dunlop Street corridor (no vote)
• Heard updates on Bike Month, Ontario Bike Summit, BRT design, and traffic calming policy (no vote)
• Consensus to reorder agenda items 3.9 and 3.10 (no vote)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee approved the minutes from its April 12, 2022 meeting. Members received a presentation on the upcoming Ghost Walks event and discussed the committee's work plan, including heritage designation priorities. No formal decisions were made beyond the minutes approval.

• Approved April 12, 2022 minutes (carried)

Committee of the Whole

The Committee of the Whole is reviewing several infrastructure and financial reports. Key items include a contract for DeHart Bridge rehabilitation and proposed renovations for the Civic Recreation Complex.

• DeHart Bridge rehabilitation contract award to GMP Contracting for $448,377.25
• Civic Recreation Complex (CRC) Aquatics Hall work award to Steelcore Construction Ltd. for $370,000
• Lynde Creek Master Drainage Plan Update report
• 2022–2025 Whitby Tourism Strategy endorsement
• Transfer of $509,720 in Engineering Fee revenues and $931,465 in Planning Fees to specific reserves

The Committee of the Whole received and endorsed the 2022-2025 Whitby Tourism Strategy, awarded contracts for DeHart Bridge rehabilitation and CRC aquatics renovations, and approved several financial reports and policy updates. It also requested Transport Canada approve Oshawa Executive Airport noise abatement procedures and directed staff to review the fireworks by-law.

• Endorsed 2022-2025 Whitby Tourism Strategy (carried)
• Awarded DeHart Bridge rehabilitation to GMP Contracting for $448,377.25 (carried)
• Awarded CRC aquatics provisional items to Steelcore Construction for $370,000 (carried)
• Approved transferring $509,720 and $931,465 in surplus fees to reserve funds (carried)
• Approved Investment Policy F 100 (carried)
• Approved Strategic Initiatives restructuring, creating two coordinator positions (carried)
• Approved Municipal Licensing and Standards Committee and disbanded Whitby in Bloom (carried)
• Extended fireworks exemption for Diwali on Oct 24, 2022 (carried)

Special Council Meeting

This is a special council meeting that will go into closed session to discuss a confidential verbal report on collective bargaining with CUPE Local 53 (part-time workers) and a proposed land acquisition. The only public action is a confirmatory by-law to approve the meeting's proceedings. No other public business is on the agenda.

• Closed session: collective bargaining with CUPE Local 53 (part-time)
• Closed session: proposed acquisition of land by the municipality
• Confirmatory by-law for the May 9, 2022 special meeting

Council ratified the renewal of the collective agreement with CUPE Local 53 (part-time) for June 1, 2020 to May 31, 2023, and directed staff to prepare a report on options to acquire 16 and 18 Durham Street. The meeting included a closed session for land acquisition and labour negotiations. Councillor Roy declared a conflict of interest and did not participate in the CUPE discussion or vote.

• Ratified CUPE Local 53 part-time collective agreement renewal (2020-2023) (Carried)
• Directed staff to report on options to acquire 16 and 18 Durham Street (Carried)
• Moved in-camera for land acquisition and labour negotiations (Carried)
• Confirmed proceedings via by-law (Carried)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on May 5, 2022, contains only procedural boilerplate and no substantive items, decisions, or discussions are listed.

The Committee of Adjustment approved all four variance applications at its May 5, 2022 meeting. These included a new dwelling at 176 Way Street, a garage at 118 Chestnut Street West, a pool cabana at 31 Centre Street West, and a parking lot reconfiguration at 1605 McEwen Drive. Each approval was subject to conditions such as grading and drainage requirements.

• Granted variances for new dwelling at 176 Way Street (lot coverage to 29.7%, driveway width to 8.2m, front yard setback to 7.0m) (Carried)
• Granted variance for detached garage at 118 Chestnut Street West (accessory structure size to 63.0 sq.m) (Carried)
• Granted variance for pool cabana at 31 Centre Street West (lot coverage to 32.5%) (Carried)
• Granted variances for industrial building addition at 1605 McEwen Drive (non-visitor parking in front yard, parking setback to 0.9m) (Carried)
• Adopted minutes of April 14, 2022 meeting (Carried)

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting virtually to hear a presentation from the Whitby Chamber of Commerce's Diversity, Equity, and Inclusion Committee, and to discuss its 2022 work plan, special events, and internal town DEI initiatives. The agenda is largely procedural, with no votes on specific proposals listed.

• Presentation by Deanna Thompson, Chair, Whitby Chamber of Commerce DEI Committee
• Discussion of 2022 Work Plan: Ally Videos, DEI Award, Webinars
• 2022 Special Events Review
• Update on Town's IDEA Project, Staff Taskforce, and Staff Training
• Correspondence and Council Update

The Whitby Diversity and Inclusion Advisory Committee approved the April 7, 2022 minutes and heard a presentation from the Whitby Chamber of Commerce on its DEI initiatives. Updates were provided on the 2022 work plan, including Ally Videos, a DEI award starting in 2023, and a webinar on intersectionality. The committee also discussed upcoming events and a volunteer opportunity for a mural jury panel.

• Approved April 7, 2022 minutes (carried)
• Heard presentation on Chamber of Commerce DEI initiatives
• Noted Ally Videos expected completion by August 31, 2022
• Noted DEI award to begin in 2023
• Noted webinar on intersectionality scheduled for June 1, 2022
• Volunteered Catherine Philogene for Roebuck Street mural jury panel
• Adjourned meeting at 8:08 p.m.

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually to review the 2021 Town of Whitby Annual Sustainability Report and discuss upcoming initiatives, including Pollinator Week and updates from the Whitby in Bloom Committee. The agenda also includes standard items like approving previous minutes and receiving council updates.

• 2021 Town of Whitby Annual Sustainability Report presentation
• Pollinator Week discussion
• Whitby in Bloom Committee update
• Council update on hedge height discussions, winter storm response, and 2022-2025 Special Events Strategy

The committee approved the March 2, 2022 minutes and received a presentation on the 2021 Town of Whitby Annual Sustainability Report, covering accomplishments like Zero Carbon Whitby and the Seabin Initiative. Members discussed additional activities for Pollinator Week and received updates from the Whitby in Bloom Committee and Councillor Yamada. No formal decisions were made beyond approving the previous minutes.

• Approved March 2, 2022 minutes (carried)

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually to discuss accessibility improvements, including a grant application review and updates on the Whitby Sports Complex and special events. The committee will also hear about the Community Survey and regional accessibility nominations.

• Grant application review for Melly's Market and Cafe, requesting $10,000 matching grant for digital menu boards; subcommittee recommends $5,000
• Presentation on Whitby Sports Complex, including aquatic centre, two ice pads, gym, walking track, and outdoor amenities
• Presentation on Special Events in Whitby, including 2022 events like Whitby in Bloom and Harvest Festival
• Update on Community Survey, open until April 25, 2022
• Volunteer needed for Roebuck Street Placemaking Project art jury; Ayse Yuksel volunteered

The Accessibility Advisory Committee approved the April 5, 2022 minutes and discussed several ongoing initiatives, including the public accessibility survey, nominations for Regional Accessibility Awards, and a proposed Report a Barrier Program modeled after Collingwood's. No formal decisions were made on these items; the committee also received updates on an intersectionality webinar, subcommittee activities, and a grant application. The meeting was procedural and informational, with no substantive votes beyond approving the previous minutes and adjourning.

• Approved April 5, 2022 minutes (carried)
• Adjourned meeting at 8:15 p.m. (carried)

Special Council Meeting

This is a special council meeting held in hybrid format. The main items are closed-session discussions about site options for the Barrett Centre of Innovation in Sustainable Urban Agriculture with Durham College, and a confidential report on Deputy Chief compensation policy. The open portion is limited to procedural matters like declarations of interest, a confirmatory by-law, and adjournment.

• Closed session: Barrett Centre of Innovation in Sustainable Urban Agriculture site options with Durham College Dean Tony Doyle
• Closed session: Confidential CAO Report CAO 13-22 on Deputy Chief Compensation Policy
• Confirmatory by-law to adopt proceedings of the May 2, 2022 special meeting

Council held a special meeting that included a closed session to discuss land disposition and a compensation policy. In open session, Council approved the recommendation in report CAO 13-22 regarding a compensation policy to address compression issues in the Deputy Chief role in Whitby Fire and Emergency Services. No other substantive decisions were made; the meeting also included a confirmatory by-law and adjournment.

• Approved compensation policy for Deputy Chief role in Whitby Fire and Emergency Services (Carried)
• Moved into closed session for personal matters, land acquisition/disposition, and labour relations (Carried)
• Rose from closed session and reported out on land disposition direction (Carried)
• Passed confirmatory by-law to confirm proceedings (Carried)
• Adjourned meeting at 6:38 p.m. (Carried)

Committee of the Whole

The Committee of the Whole is meeting to consider several planning and development items, including zoning by-law amendments, an official plan amendment, and a request from the Whitby Curling Club to dedicate town land for a road allowance. The committee will also receive a financial report on building permit fees. All items are recommendations for Council's consideration.

• Zoning by-law amendment for Triovest Realty Advisors Inc., 4140 & 4150 Garden Street, to permit additional commercial uses (DEV-01-22, Z-01-22)
• Official Plan and zoning by-law amendments for 412 Dundas Developments Limited (Vaultra Storage), Block 270 on Plan 40M-2647, west side of Des Newman Boulevard (DEV-10-21, OPA-2021-W/04, Z-07-21)
• Request from Whitby Curling Club to declare a portion of town land as part of the Bradley Drive road allowance (PDP 25-22)
• Extension of temporary use zoning by-law for Brooklin Northeast Developments CR Inc., northeast corner of Thickson Road North and Columbus Road East (DEV-11-22, Z-09-22)
• Sign by-law variance and amendment for Amica (Taunton) Whitby Inc., 85 Taunton Road East (SB-02-22, SBA-01-22)

The Committee of the Whole approved several planning items, including a zoning by-law amendment for Vaultra Storage's self-storage and employment development, an extension for a temporary use zoning by-law, a road allowance declaration for the Whitby Curling Club, and a subdivision extension. All recommendations were carried unanimously.

• Approved zoning by-law amendment for Vaultra Storage (PDP 28-22)
• Approved extension of temporary use zoning by-law for Brooklin Northeast Developments (PDP 24-22)
• Approved Whitby Curling Club road allowance declaration and lifting of 0.3m reserve (PDP 25-22)
• Approved extension of draft approved plan of subdivision for 3425 Coronation Developments (PDP 26-22)
• Approved zoning by-law amendment for Triovest Realty Advisors (PDP 27-22)
• Approved sign by-law variance and amendment for Amica Taunton Whitby (PDP 29-22)
• Approved renewal of sewage system management agreement with Region of Durham (PDP 30-22)
• Received building permit fees annual financial report as information (FS 32-22)

Brooklin Downtown Development Steering Committee

The Brooklin Downtown Development Steering Committee is meeting virtually to discuss downtown revitalization items. The agenda includes presentations on the My Main Street Local Business Accelerator Program and Town of Whitby events, plus updates on the Roebuck Street Placemaking project and the committee's 2021 annual report.

• Presentation: My Main Street Local Business Accelerator Program
• Presentation: Town of Whitby Events, Culture and Tourism Initiatives
• 2021 Brooklin Downtown Development Steering Committee Annual Report
• Roebuck Street Placemaking Update and Jury Panel Member for road mural call for artists
• Organization and department updates from Chamber of Commerce, Heritage Whitby, Library, Economic Development, Engineering

The Brooklin Downtown Development Steering Committee appointed Lynda Armstrong as Vice Chair for the term ending November 14, 2022, and approved the 2021 annual report. The committee also received presentations on the My Main Street Local Business Accelerator Program and Whitby's events and tourism initiatives, and heard updates from various departments and organizations.

• Appointed Lynda Armstrong as Vice Chair (carried)
• Approved 2021 annual report (carried)
• Approved minutes of January 27, 2022 (carried)

Special Council Meeting

This special council meeting is primarily to consider endorsing Report PDP 31-22 as the Town's official comments on Ontario's Bill 109 (More Homes for Everyone Act, 2022) and related proposed changes. The report would be forwarded to provincial officials and Durham Region. The rest of the agenda is procedural (declarations, delegations, confirmatory by-law, adjournment).

• Endorse Report PDP 31-22 as Town comments on Bill 109
• Forward report to Minister Steve Clark, Premier Doug Ford, MPP Lorne Coe
• Forward report to Durham Region and area municipalities
• Confirmatory by-law for meeting proceedings

Council endorsed Report PDP 31-22 as the Town's official comments on Ontario Bill 109 (More Homes for Everyone Act, 2022) and directed the Clerk to send it to provincial leaders and the Association of Municipalities of Ontario. The report was carried unanimously (9-0). No other substantive decisions were made; the meeting also passed a confirmatory by-law and adjourned.

• Endorsed Report PDP 31-22 as Town's comments on Bill 109 (9-0)
• Directed Clerk to forward report to provincial officials and AMO
• Directed Clerk to forward report to Durham Region and area municipalities
• Passed confirmatory by-law to confirm proceedings

Downtown Whitby Development Steering Committee

The Downtown Whitby Development Steering Committee is meeting virtually to discuss downtown improvements, including survey results, graffiti and garbage issues, and unsheltered individuals. The agenda includes updates on the Downtown Whitby Secondary Plan and various departmental reports.

• Discussion of Downtown Whitby Survey results in breakout groups
• Update on garbage, graffiti, and vandalism measures including cameras and signage
• Update on unsheltered individuals and warming centre at 117 King Street
• Update on Downtown Whitby Secondary Plan presented to Committee of the Whole
• Council update on Lakeridge Health hospital site recommendation and Dundas Street renaming

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on April 14, 2022, contains only procedural boilerplate and no substantive items. There are no listed applications, public hearings, or decisions to report.

The Committee of Adjustment granted two variance applications: one for a single detached dwelling at 4120 Coronation Road and one for a triplex at 424 Perry Street. A third application for a new dwelling at 176 Way Street was tabled to the May 5, 2022 meeting. The minutes also include adoption of previous minutes and updates on virtual meetings and zoning review.

• Granted variance for single detached dwelling at 4120 Coronation Road (carried)
• Granted variances for triplex at 424 Perry Street (carried)
• Tabled variance application for 176 Way Street to May 5, 2022 (carried)
• Adopted minutes of March 24, 2022 meeting (carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee approved a motion supporting the Heritage Permit for the refurbishment of Celebration Square as presented by Town Staff. The committee also heard presentations on the Town Heritage Conservation Process and the 2021 Heritage Portfolio, with discussions on updating policies and work plans. No other formal decisions were made; the meeting was largely informational and procedural.

• Approved motion to support Heritage Permit for Celebration Square refurbishment (carried)
• Approved minutes of March 8, 2022 (carried)
• Adjourned meeting at 9:37 p.m. (carried)

Regular Council Meeting

Whitby Council approved several draft plans of subdivision and zoning by-law amendments, including developments at 665 Taunton Road East, 145 Winchester Road West, 6760/6900 Baldwin Street North, and 7400 Thickson Road North. Council also approved a $4.13 million road resurfacing contract, the 2022 property tax rates, and a $155,400 capital project for Celebration Square Placemaking. All motions were carried unanimously.

• Approved draft plan of condominium at 665 Taunton Road East (CW-2021-05)
• Approved draft plan of subdivision and zoning amendment at 145 Winchester Road West (DEV-23-21)
• Approved draft plan of subdivision and zoning amendment at 6760/6900 Baldwin Street North (DEV-07-21)
• Approved draft plan of subdivision and zoning amendment at 7400 Thickson Road North (DEV-03-20)
• Approved $4,132,237.20 road resurfacing tender to Four Seasons Site Development Ltd.
• Approved 2022 property tax rates and final billing due dates
• Approved $155,400 for Celebration Square Placemaking capital project
• Approved $381,040 Downtown Whitby BIA 2022 budget with $200,000 special tax levy

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting virtually to discuss its 2022 work plan, including the BIPOC Awards, ally videos, and webinars. The committee will also receive updates on the renaming of Dundas Street and the Town's internal diversity initiatives. The agenda includes approval of previous minutes and standard procedural items.

• Discussion of BIPOC Awards details, including nomination deadlines and possible deferral to 2023
• Update on Council-directed report on renaming Dundas Street
• Review of Inclusion, Diversity, Equity, and Anti-Racism (IDEA) project and approved Corporate IDEA Specialist position
• Feedback on Ally Videos, including limiting number and selection process
• Information on HUE x RMG exhibit by Women of Colour Durham Collective

The committee approved the March 3, 2022 minutes and received a presentation on Sikhism from community members. Members discussed plans for ally videos, a BIPOC/DEI award starting in 2023, and participation in town events like Canada Day. No formal decisions were made on these items; the meeting was largely informational and planning-focused.

• Approved March 3, 2022 minutes (carried)
• Discussed hiring videographer vs. iPad for ally videos (no decision)
• Discussed BIPOC/DEI award start in 2023 (no decision)
• Discussed hosting committee booth at Canada Day (no decision)
• Discussed partnering with Whitby Public Library for Human Library (no decision)
• Adjourned meeting at 8:36 p.m. (carried)

Whitby Sustainability Advisory Committee

The committee reviewed updates on the LEAF Backyard Tree Planting Program and A Greener Future initiatives. Members also discussed upcoming Earth Week celebrations and a documentary screening for World Water Day.

• LEAF Backyard Tree Planting Program update (136 trees planted since July 2020)
• A Greener Future presentation regarding litter collection and plastic concerns
• World Water Day documentary screening at Whitby Public Library
• Earth Week celebration planning including walking tours and zero waste presentations
• Whitby in Bloom Committee update regarding garden seminars and tours

The Whitby Sustainability Advisory Committee meeting on April 6, 2022, did not proceed as scheduled because a quorum was not present, as per the committee's Terms of Reference. Members in attendance discussed several items, but no decisions were made and minutes were not recorded.

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually to review the 2022 Accessible Election Plan, discuss accessibility compliance and signage, and consider a grant application for accessible signage at the Whitby 55+ Recreation Centre and Town Hall. The agenda also includes updates on subcommittees and consultation processes.

• Presentation on 2022 Accessible Election Plan with voting accessibility measures
• Support for grant application for signage through Ministry for Seniors and Accessibility
• Discussion on 2021 Compliance Report and accessibility compliance
• Update on Accessible Signage and Wayfinding Study implementation
• Subcommittee updates on trail benches and accessible washroom paths

The Accessibility Advisory Committee approved a recommendation to support a $10,000 matching grant for Melly's Market and Cafe, a new nonprofit on Brock Street, to install accessible digital menu boards. The committee also heard presentations on Whitby special events and the Whitby Sports Complex, and received updates on surveys and subcommittee work. No other formal decisions were made.

• Approved support for $10,000 matching grant to Melly's Market and Cafe (carried)
• Approved minutes of March 1, 2022 (carried)
• Adjourned meeting at 8:44 p.m. (carried)

Special Council Meeting

This is a special council meeting with a closed session to discuss site options for the Barrett Centre of Innovation in Sustainable Urban Agriculture. The only substantive item is a confidential report (CAO 10-22) on those site options. The rest of the agenda is procedural, including declarations of interest, a confirmatory by-law, and adjournment.

• Closed session: Confidential CAO Report 10-22 re Barrett Centre of Innovation in Sustainable Urban Agriculture site options
• Hybrid meeting format (in-person and virtual) due to lifted health regulations
• Public attendance not permitted in person; live stream available
• Confirmatory by-law to adopt proceedings of the meeting

Committee of the Whole

The Committee of the Whole is considering several staff recommendations, including approving a $4.1 million road resurfacing contract, the Downtown Whitby BIA's 2022 budget, a zero-carbon district energy feasibility study, and new reserve policies. The meeting is hybrid, with public attendance not yet permitted.

• Award Tender T-501-2022 to Four Seasons Site Development Ltd. for urban road resurfacing, $4,132,237.20
• Approve Downtown Whitby BIA 2022 budget of $381,040, with $200,000 special tax levy
• Endorse connection of Zero Carbon Geo-Exchange District Energy System to Whitby Sports Complex, with $200,000 town contribution
• Approve 2022 property tax rates and final billing due dates (June 24 and September 26)
• Review and amend Noise By-law, including a pilot project

The Committee of the Whole approved several key items, including a $4.13 million road resurfacing contract, the Downtown Whitby BIA's $381,040 budget, and a $200,000 contribution to a district energy feasibility study. They also endorsed a memorandum of understanding with the Region of Durham for development at 270 Water Street and approved new financial reserve policies. All motions were carried unanimously.

• Approved $4,132,237.20 road resurfacing tender to Four Seasons Site Development Ltd.
• Approved Downtown Whitby BIA 2022 budget of $381,040 with $200,000 special tax levy
• Endorsed MOU with Region of Durham for development at 270 Water Street
• Approved $200,000 Town contribution to district energy feasibility study with Elexicon
• Approved creation of Engineering Development Fee Reserve and Planning Development Fee Reserve
• Approved 2022 property tax rates and final billing due dates
• Approved noise by-law amendments and pilot project for by-law enforcement observations

Committee of the Whole

The Committee of the Whole is meeting to discuss and vote on several planning applications, including draft plans of subdivision and zoning by-law amendments for properties on Winchester Road West, Baldwin Street North, and Thickson Road North. They will also consider a new capital project for Celebration Square Placemaking, a motion regarding the federal carbon tax, and a motion to allow virtual attendance at meetings.

• Draft Plan of Subdivision and Zoning By-law Amendment for Winash Developments, 145 Winchester Road West (DEV-23-21)
• Draft Plan of Subdivision and Zoning By-law Amendment for Geranium Corporation, 6760 and 6900 Baldwin Street North (DEV-07-21)
• Draft Plan of Subdivision and Zoning By-law Amendment for Abacus Equity Infusion Limited, 7400 Thickson Road North (DEV-03-20)
• New capital project: Celebration Square Placemaking, $155,400 funded by $116,550 grant and $38,850 from Long Term Finance Reserve
• Motion to request federal government reconsider carbon tax increase to 11 cents per litre on April 1

Joint Brooklin Downtown Development Steering Committee and Downtown Whitby Development Steering Committee Meeting

The Joint Brooklin and Downtown Whitby Development Steering Committees are meeting virtually to discuss downtown development. The agenda includes a presentation on ending homelessness, a review of downtown survey results, and updates from Council. The meeting is open to public viewing by email request.

• Presentation by Iain De Jong on ending homelessness
• Downtown survey results discussion for Whitby and Brooklin
• Council update on 2022 Budget Target Report and Downtown Whitby Community Improvement Plan Grant Program
• Discussion on supporting homelessness initiatives and downtown cleanup groups

Committee of Adjustment

This agenda contains only procedural boilerplate and no substantive items for discussion or decision. The meeting appears to be scheduled, but no specific applications, hearings, or motions are listed.

Public Meetings

Whitby's Town Council is holding statutory public planning meetings on March 21, 2022, to hear comments on three development applications and a zoning by-law for the Brooklin Urban Expansion Area. The meetings are virtual due to COVID-19, with written and oral submissions accepted. No decisions are being made at these meetings; they are for public input only.

• Zoning by-law amendment by Triovest Realty Advisors Inc. for 4140 and 4150 Garden Street (DEV-01-22)
• Draft plan of subdivision by Stylux Whitby Ventures Inc. for 201 Hopkins Street (DEV-38-21)
• Draft plan of subdivision and zoning by-law amendment by Mattamy (Thickson) Limited for 7480 and 7590 Garrard Road (DEV-02-22)
• Brooklin Urban Expansion Area zoning by-law (PDP 16-22)

The Town of Whitby held public meetings on March 21, 2022, to receive input on four planning applications: a zoning by-law amendment for 4140/4150 Garden Street, a draft plan of subdivision for 201 Hopkins Street, a draft plan of subdivision and zoning amendment for 7480/7590 Garrard Road, and the Brooklin Urban Expansion Area Zoning By-law. No decisions were made; the meetings were for public comment only. Residents raised concerns about building heights, privacy, construction impacts, and infrastructure. Staff and applicants answered questions, and the public can submit comments until reports are prepared.

• No decisions made; public meetings held for information and comment
• Zoning by-law amendment application for 4140/4150 Garden Street (Triovest) presented
• Draft plan of subdivision for 201 Hopkins Street (Stylux) presented; public concerns heard
• Draft plan of subdivision and zoning amendment for 7480/7590 Garrard Road (Mattamy) presented; public concerns heard
• Brooklin Urban Expansion Area Zoning By-law presented; landowner groups provided feedback

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting virtually to discuss and provide input on active transportation and road safety matters. Agenda items include updates on 2021 projects, the 2022 draft capital budget, winter trail maintenance, and the Waterfront Trail. The committee will also hear reports on Bike Month, development reviews, and regional active transportation plans.

• 2022 draft capital budget includes multi-use path and cycling facilities program, sidewalk program, and downtown Whitby reduced speed limit review
• 2021 projects update: sidewalk repairs, multi-use paths, cycling facilities; traffic calming measures delayed to 2022
• Winter maintenance of active transportation trails: review of maintaining additional kilometers, online mapping, new trail construction
• Waterfront Trail closures due to Fisheries and Oceans Canada construction; trail currently open
• Development subcommittee review: residential development at Ashburn Road and Columbus Road West; interim markings at Conlin Road and Garrard Road

The committee approved the January 13, 2022 minutes and received updates on federal active transportation funding applications, the 2022 capital budget, winter trail maintenance, and other projects. No formal decisions were made on these items; they were informational only. Two agenda items were deferred to the next meeting.

• Approved January 13, 2022 minutes (carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee approved a motion supporting a heritage permit for a temporary road closure of Roebuck Street and the Roebuck Street Placemaking pilot project. The committee also approved the minutes from the February 8, 2022 meeting. Other items discussed included a council update on the Whitby Sports Complex, a sign by-law variance for 185 Brock Street North, and a proposal to establish dates of significance for Whitby.

• Approved February 8, 2022 minutes (carried)
• Supported heritage permit for temporary Roebuck Street closure and placemaking pilot (carried)

Special Council Meeting

The Council is reviewing the final design concept and preliminary budget for the Whitby Sports Complex. The proposal includes a significant budget increase to accommodate an expanded program.

• Increase Whitby Sports Complex budget from $70,000,000 to $98,000,000
• Increase Perkins & Will Architecture contract by $625,000 plus HST for design fees
• Award $544,430 plus HST sole source contract to Perkins & Will Architecture for park design

Regular Council Meeting

This is the agenda for Whitby's Regular Council meeting on March 7, 2022, held virtually due to COVID-19. The main item is the 2022 Budget, which proposes a 2.0% property tax increase and includes new full-time equivalent staff positions to manage growth. Council will also consider several planning and zoning matters, including a downtown secondary plan update and zoning amendments.

• 2022 Budget with 2.0% tax increase and new FTE positions
• Downtown Whitby Secondary Plan Update: Phase 3 preferred land use concept
• Zoning by-law amendment for 1717 Brock Street South and portions of 1716/1718 Dufferin Street
• Temporary use extension for 402 Gordon Street (3 years)
• Official Plan Amendment #124 for high-density block at Roybrook Avenue and Chelmsford Drive

Council voted 8-1 to refer the Dryden Culvert stormwater report to staff for costing and a legal opinion on replacement, rather than approving an immediate upgrade alongside the Anderson Culvert. A motion to rescind the requirement for the developer of 850 Taunton Road East to build a full municipal road for the emergency access was defeated 2-7. Council instead directed staff to report on traffic calming, construction management, and monitoring for the Thistledown Crescent area. Council also approved several tenders, including tractors, wheel loaders, and brush chippers, and referred hedge height by-law changes back to staff for further review.

• Referred Dryden Culvert replacement to staff for costing and legal opinion (8-1)
• Defeated motion to rescind full road requirement for 850 Taunton Road East emergency access (2-7)
• Directed staff to report on traffic calming and monitoring for Thistledown Crescent
• Awarded $452,730 tender to Green Tractors Inc. for six winter sidewalk tractors
• Awarded $830,900 tender to STRONGCO for two articulated wheel loaders
• Awarded $289,688 tender to Douglas Powertech for brush chippers and tree stumper
• Referred hedge height by-law amendments back to staff for Q2 report
• Approved $52,000 for temporary cricket field at Brooklin Memorial Park

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on March 3, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

The Committee of Adjustment granted variances for properties at 706 Cochrane Street, 55 Montgomery Avenue, and 125 Hickory Street North, allowing increased lot coverage, building height, or reduced lot frontage. An application at 86 Mildenhall Place was tabled to the March 24, 2022 meeting because the applicant was not in attendance. No other substantive decisions were made.

• Granted variances for 706 Cochrane Street to increase lot coverage to 34.8% and building height to 9.0m (carried)
• Granted variances for 55 Montgomery Avenue to increase lot coverage to 27% and building height to 8.9m (carried)
• Granted variance for 125 Hickory Street North to reduce lot frontage to 5.7m (carried)
• Tabled application for 86 Mildenhall Place to March 24, 2022 (carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually to discuss sustainability initiatives. The agenda includes a presentation on Durham's Greener Homes Program, updates on the Climate Adaptation Plan, and planning for Canada Water Day, Earth Hour, and Earth Month events. The meeting is open to public viewing and written comments.

• Presentation on Durham's Greener Homes Program, launching April 2022
• Climate Adaptation Plan update: phase one due June 2022, phase two due January 2023
• Canada Water Day event on March 22, 2022
• Earth Hour (March 26) and Earth Month (April) activities and proclamation request
• Year of the Garden 2022: Garden of Reflection at Cullen Central Park in Whitby in Bloom tour

The Whitby Sustainability Advisory Committee met virtually on March 2, 2022, and approved the minutes from its February 2, 2022 meeting. The committee received presentations from LEAF and A Greener Future, and discussed upcoming events including a World Water Day documentary screening and Earth Week activities. No formal decisions were made beyond approving the previous minutes and adjourning.

• Approved February 2, 2022 minutes (carried)
• Adjourned meeting at 8:58 p.m. (carried)

Special Council Meeting

The special meeting was held almost entirely in closed session under the Municipal Act for land acquisition, litigation, and solicitor-client privilege. Council discussed the proposed purchase of 112 Colborne Street, an Ontario Land Tribunal appeal for 423-435 Brock Street North, and the disposition of town-owned property at Garden and Burns, and gave staff direction. No substantive public decisions were made; the only public actions were procedural motions to enter and rise from closed session, pass a confirmatory by-law, and adjourn.

• Moved in-camera for land acquisition, litigation, and solicitor-client privilege (carried)
• Discussed proposed purchase of 112 Colborne Street from Platanos Incorporated (closed session)
• Discussed Ontario Land Tribunal appeal for 423-435 Brock Street North (closed session)
• Discussed proposed disposition of town-owned property at Garden and Burns (closed session)
• Rose from closed session and reported direction to staff (carried)
• Passed confirmatory by-law 49-22 (carried)
• Adjourned at 6:51 p.m. (carried)

Committee of the Whole

The Committee of the Whole is meeting virtually to discuss and recommend action on several staff reports, including a new boulevard parking permit program, the purchase of winter maintenance equipment, and amendments to pet ownership, fence, and property standards by-laws. The meeting also includes delegations on pet sourcing, snowstorm debrief, and hedge/vermin rules, plus a motion to study a path connection. One report on the IDEA Project has been withdrawn.

• Boulevard Parking Permit Program: new $365 permit fee, $40 admin fee, by-law amendment, $15,400 software upgrade
• Tender T-102-2021: $452,730 to Green Tractors Inc. for six tractors for winter sidewalk maintenance
• Tender T-109-2021: $830,900 to STRONGCO for two articulated wheel loaders
• Tender T-103-2021: $289,688 to Douglas Powertech Enterprises Inc. for brush chippers and tree stumper
• Amendments to Responsible Pet Ownership By-law #7294-17 to regulate sourcing of domestic animals for sale

The Committee of the Whole approved three equipment tenders totaling about $1.57 million for winter sidewalk tractors, wheel loaders, and brush chippers, funded partly from the Asset Management Reserve Fund. It referred a proposed Boulevard Parking Permit Program back to staff for review of concerns raised. The committee also directed staff to develop winter maintenance KPIs and an annual report, and to bring forward by-laws amending the Responsible Pet Ownership and Property Standards by-laws.

• Awarded T-102-2021 to Green Tractors Inc. for $452,730 for six winter sidewalk tractors
• Awarded T-109-2021 to STRONGCO for $830,900 for two articulated wheel loaders
• Awarded T-103-2021 to Douglas Powertech Enterprises Inc. for $289,688 for brush chippers and a tree stumper
• Referred Boulevard Parking Permit Program report (PDE 02-22) back to staff for review
• Directed staff to develop winter maintenance KPIs and present an annual winter maintenance report
• Directed Clerk to bring forward by-law amending Responsible Pet Ownership By-law #7294-17 to regulate sourcing of domestic animals for sale
• Directed Clerk to bring forward by-law to remove certain hedge height provisions from Property Standards By-law #6874-14
• Directed Clerk to bring forward by-law to add vermin management provisions to Property Standards By-law #6874-14

Special Council Meeting

This special council meeting is dedicated to considering and potentially adopting the Town of Whitby's 2022 Operating and Capital Budgets. The agenda includes staff reports recommending approval of a $153.1 million operating budget with a 2% average residential tax levy increase, and a $71.8 million capital budget funded partly by debentures. Council will also consider a by-law to adopt the budgets and a by-law granting assistance to elderly residents or persons with disabilities.

• 2022 Operating Budget: $153,106,905 gross expense, net tax levy increase of $2,134,609 (2% average residential increase)
• 2022 Capital Budget: $71,766,138 gross capital amount
• Debenture funding: $1,500,000 for White Bridge project (40206111) and $9,344,925 for Mid Arterial Roadway (Ashburn to Garden St Ext) (40226020)
• Proposed user fee increases and new fees in Attachment 3 of report FS 16-22
• By-law #7856-22 to grant assistance to elderly residents or persons with disabilities

Committee of the Whole

Whitby's Committee of the Whole will consider several planning and community services items, including a site plan for a medium-density block in Brooklin, a sign by-law variance, a stormwater management review, and a proposed change to emergency access on Thistledown Crescent. The committee will also receive updates on Civic Recreation Complex renovations and proposed 2022 marina fees. Public delegations are scheduled for several of these items.

• Site Plan Application for Madison Brooklin, southeast corner of Roybrook Avenue and Chelmsford Drive (File DEV-28-20/SP-16-20)
• Sign By-law variance for 185 Brock Street North (File SB-10-21)
• Thistledown Crescent Emergency Access Review – motion to not build full municipal standard road from Taunton Road
• Civic Recreation Complex Renovations – design update and next steps
• Proposed 2022 Marina and Harbour Facilities Division fees

The Committee of the Whole approved the site plan for the Madison Brooklin development at Roybrook Avenue and Chelmsford Drive, subject to comments in report PDP 10-22, and required the proponent to enter into a site plan agreement. It also approved a sign by-law variance for 185 Brock Street North, with conditions, and received the signage review report with a directive for staff to report on managing digital signage. Regarding the Thistledown Crescent emergency access, the committee directed staff to prepare a memo on the existing access and the municipal road opening as previously decided in April 2019, and to report on traffic calming, construction management, and monitoring measures. A motion to upgrade the Dryden Culvert at the same time as the Anderson Culvert was lost.

• Approved the site plan for Madison Brooklin (Block 1, SP-16-20) subject to comments in report PDP 10-22, with the proponent to enter into a site plan agreement.
• Approved a sign by-law variance for 185 Brock Street North, subject to conditions that the wall sign serve as a directory and be non-obtrusive and complementary to the downtown facade.
• Received the signage review report (PDP 12-22) and directed staff to report on managing digital signage consistent with the approved wayfinding and signage strategy.
• Received the stormwater management review for Dryden Culvert (PDE 07-22) for information; a motion to upgrade the culvert at the same time as Anderson Culvert was lost.
• Directed staff to prepare a memo on the existing emergency access road from Taunton Road to Thistledown Crescent and the consideration of the municipal road being opened as previously decided in April 2019.
• Directed staff to report on a construction management plan, traffic calming measures, a traffic monitoring program, coordination with Regional staff on signal timing, and a no exit sign at Birchpark Drive.
• Received the Civic Recreation Complex renovations design update (CMS 03-22) and directed staff to report back with tender award results.
• Approved the proposed 2022 Marina and Harbour Facilities Division fees, effective March 8, 2022, and authorized the Clerk to amend the fees by-law.

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on February 10, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

The Committee of Adjustment approved all three variance applications on the agenda. A variance at 1715 Rossland Road East allows an additional dwelling unit, one at 1400 Victoria Street East permits non-visitor parking in front yards for industrial use, and one at 26 Cresser Avenue increases the maximum building height for a new house. No applications were denied or tabled.

• Granted variances at 1715 Rossland Road East for an additional dwelling unit and front-yard parking (carried)
• Granted variance at 1400 Victoria Street East for non-visitor parking in front/exterior side yard (carried)
• Granted variance at 26 Cresser Avenue to increase building height from 8.5m to 8.9m (carried)
• Adopted minutes of January 20, 2022 meeting (carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting virtually to discuss heritage matters, including an upcoming staff report on a technical amendment to the heritage designation of 601 Victoria Street East due to road widening by the Region of Durham. The agenda also includes appointing a chair and vice-chair, approving previous minutes, and receiving updates from Council and staff on other heritage-related items.

• Discussion of upcoming staff report on 601 Victoria Street East designation amendment
• Appointment of Chair and Vice Chair
• Approval of December 14, 2021 minutes
• Update on Camp X building relocation discussions with Oshawa
• Review of 2022 action items including street naming policy

Special Council Meeting

This is a special virtual council meeting to hold a public meeting on the 2022 Operating and Capital Budget. Staff will present a budget overview, and one resident delegation is scheduled. The public can submit written comments or request to speak by the stated deadlines.

• Public meeting for 2022 Operating and Capital Budget
• Presentation by F. Wong, Commissioner of Financial Services/Treasurer, and A. McCullough, Director of Finance/Deputy Treasurer
• Delegation by resident George Gadanidis regarding the budget
• Virtual meeting format due to COVID-19; public can watch via livestream

This was a special council meeting held as a public meeting to present the proposed 2022 operating and capital budget. No formal decisions were made; the meeting included a staff presentation and a delegation from a resident about culvert upgrades. The meeting adjourned without any votes on budget items.

• No formal decisions made; meeting was informational only

Joint Accessibility Advisory Committee and Whitby Diversity and Inclusion Advisory Committee

The Joint Accessibility Advisory Committee and Whitby Diversity and Inclusion Advisory Committee will meet virtually on February 3, 2022. The main item is a presentation on the Inclusion, Diversity, Equity, and Anti-Racism (IDEA) Project by town staff. The committees will also discuss workplans, partnerships, and educational sessions. Public participation is limited to written correspondence or delegation requests submitted in advance.

• Presentation on Inclusion, Diversity, Equity, and Anti-Racism (IDEA) Project by S. Meredith and J. Long
• Discussion of committee workplans
• Discussion of committee partnerships
• Discussion of educational sessions

The joint meeting of Whitby's Accessibility and Diversity & Inclusion Advisory Committees appointed Catherine Philogene as Acting Chair. Members received a presentation on the Town's Inclusion, Diversity, Equity, and Anti-Racism (IDEA) Project, with discussion on accessibility concerns. Committee workplans for 2022 were reviewed, including a community survey on accessibility and a diversity award. No formal decisions were made beyond the chair appointment and adjournment.

• Appointed Catherine Philogene as Acting Chair (carried)
• Heard presentation on IDEA Project, including proposed staff positions
• Reviewed 2022 workplans for both committees
• Discussed potential joint training event for Global Accessibility Awareness Day and National Access Awareness Week
• Adjourned meeting at 8:53 p.m. (carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually on February 2, 2022, to appoint a Chair and Vice Chair, approve previous minutes, and receive updates on climate adaptation and other sustainability initiatives. The agenda includes presentations on Durham's Greener Homes Program and a Climate Adaptation Plan update, as well as discussions on upcoming events like Canada Water Day, Earth Hour, and Earth Month. Public participation is limited to written correspondence or delegation requests submitted by noon the business day prior.

• Appointment of Chair and Vice Chair
• Presentation: Durham's Greener Homes Program
• Climate Adaptation Plan update
• Canada Water Day (March 22, 2022), Earth Hour (March 26, 2022), Earth Month (April 2022)
• Appointment of representative to Whitby in Bloom Committee

The committee appointed Mahroz Hussain as Chair and Michelle Thornley as Vice Chair for the term ending November 14, 2022. They also approved the previous minutes and received updates on Durham's Greener Homes Program, the Climate Adaptation Plan, and upcoming events. No substantive policy decisions were made.

• Appointed Mahroz Hussain as Chair (carried)
• Appointed Michelle Thornley as Vice Chair (carried)
• Approved December 1, 2021 minutes (carried)

Regular Council Meeting

This is the agenda for Whitby's Regular Council meeting on January 31, 2022, held virtually due to COVID-19. Council will consider several financial items, including temporary borrowing, interim tax billing, and a capital budget payment, as well as zoning and traffic by-law amendments. The agenda also includes routine items like adoption of minutes and declarations of interest.

• Temporary borrowing by-law up to $56,681,000 (Jan-Sep 2022) and $28,340,000 (Oct-Dec 2022)
• Lump sum payment of up to $20,875,000 to West Whitby Landowners Group from Roads Development Charge reserve
• Award tender T-553-2021 to Mark's Commercial for work wear, $190,320.51 over 3 years
• Zoning by-law amendment to extend garden suite at 870 Columbus Road West for 3 years
• Approve amendments to Traffic By-law 1862-85 for no stopping on Foundry Lane, Tidewater Crescent, Wetherburn Drive

Whitby Council approved several zoning by-law amendments, including for 1717 Brock Street South and a temporary use extension at 402 Gordon Street, and endorsed an Official Plan Amendment for a high-density block in Brooklin. Council also approved multiple contracts for road work, fencing, and streetlight replacement, and increased the low-income property tax rebate. The IDEA Project inclusivity report was referred for further consultation, and Council supported in principle the legal challenge against Quebec's Bill 21.

• Approved zoning amendment for 1717 Brock St S (Z-18-21) and rescinded delegated site plan authority (carried)
• Approved 3-year temporary use extension at 402 Gordon St (Z-24-21) (carried)
• Approved Official Plan Amendment #124 for Roybrook/Chelmsford high-density block (carried)
• Approved sign variance for Burger King at 1650 Victoria St E (carried)
• Approved $303,232.31 contract to ONIT Construction for wood acoustic fences (carried)
• Approved $406,870.36 contract to Appco Paving for asphalt patching (carried)
• Increased low-income property tax rebate from $400 to $462 (carried)
• Referred IDEA Project report for further consultation (carried)

Special Council Meeting

This is a special council meeting called solely for educating and training members of Council on the 2022 budget. No decisions will be made or considered. The agenda includes a presentation by the Commissioner of Finance and the Director of Finance on the budget.

• 2022 Budget – Council Education Session presented by F. Wong and A. McCullough

This was a special council meeting held virtually for a budget education session. Staff presented the proposed 2022 budget target of 2.0% and answered council questions. No formal decisions were made; the only motion was to adjourn.

• No substantive decisions made; meeting was informational only
• Adjourned at 6:28 p.m. (carried)

Brooklin Downtown Development Steering Committee

The Brooklin Downtown Development Steering Committee is meeting virtually to discuss downtown development items, including a possible temporary closure of Roebuck Street for placemaking and an update on the Highway 7/12 Alternate Route. The agenda also includes routine items like appointing a chair and vice-chair, approving previous minutes, and receiving updates from partner organizations.

• Discussion of closing Roebuck Street to vehicles for two weeks or for July-August 2022 to allow patio expansion
• Update on Highway 7/12 Alternate Route, including a fourth Community Open House in February 2022
• Appointment of Chair and Vice Chair
• Approval of September 23, 2021 minutes
• Updates from Whitby Chamber of Commerce, Heritage Whitby, Public Library, Economic Development, and Public Works

The committee appointed Steve Kee as Chair for the term ending November 14, 2022. Vice Chair appointment was postponed to the next meeting. The committee also approved the previous minutes and received presentations on Grass Park improvements and the Highway 7/12 Alternate Route, but no other formal decisions were made.

• Appointed Steve Kee as Chair for term ending November 14, 2022 (carried)
• Approved minutes of September 23, 2021 (carried)
• Postponed Vice Chair appointment to next meeting

Animal Services Appeal Committee

The Whitby Animal Services Appeal Committee is meeting virtually on January 26, 2022, to hear an appeal of orders to restrain a dog at 3 Selkirk Drive (Appeal # ASA 22-01). The agenda also includes the appointment of a chair, disclosures of interest, and adjournment. Public participation is limited to written submissions or delegation requests submitted in advance.

• Appeal of Orders to Restrain a Dog, 3 Selkirk Drive, Appeal # ASA 22-01
• Appointment of Chair
• Disclosures of Interest
• Virtual meeting format due to COVID-19

The Animal Services Appeal Committee confirmed the Orders to Restrain a Dog for 3 Selkirk Drive following an appeal hearing. The orders stem from an October 5, 2021 incident where two dogs attacked a neighbour and her children, resulting in bites to two individuals. The committee also appointed Janelle McCalla as Chair for the term ending November 14, 2022.

• Confirmed Orders to Restrain a Dog for 3 Selkirk Drive (carried)
• Appointed Janelle McCalla as Chair for term ending November 14, 2022 (carried)

Committee of the Whole

The Committee of the Whole is meeting virtually to discuss and make recommendations on several items, including a proposed settlement area boundary expansion to protect a site for a future Lakeridge Health hospital, various capital works contracts, and updates to community programs. The meeting is open to the public via live stream, with written comments and delegation requests accepted.

• Request for Settlement Area Boundary Expansion for Lakeridge Health hospital site (Report PDP 09-22)
• Award contract to ONIT Construction Inc. for $303,232.31 for wood acoustic fence replacement (FS 02-22)
• Award contract to Appco Paving Ltd. for $406,870.36 for asphalt patching (FS 03-22)
• Award contract to Somerville National Leasing & Rentals Ltd. for $91,020.00 for seasonal vehicle rental (FS 04-22)
• Increase Low Income Property Tax Rebate from $400 to $462 per year (FS 09-22)

The Committee of the Whole approved a request to expand Whitby's urban area boundary to protect a preferred site for a future Lakeridge Health hospital, forwarding the report to the Region of Durham. Several contracts were awarded for spring 2022 work, including acoustic fences, asphalt patching, seasonal vehicle rentals, backflow preventers, and streetlight pole replacements. The accessible signage and wayfinding study was approved, and the low-income property tax rebate was increased to $462 per year. The 2021 year-end surplus was directed to the Long Term Finance Reserve.

• Requested settlement boundary expansion for Lakeridge Health hospital site (carried)
• Awarded $303,232.31 contract to ONIT Construction Inc. for wood acoustic fence replacement (carried)
• Awarded $406,870.36 contract to Appco Paving Ltd. for asphalt patching (carried)
• Awarded $91,020.00 contract to Somerville National Leasing & Rentals Ltd. for seasonal vehicle rental (carried)
• Awarded $273,100.00 contract to Antrim Mechanical Ltd. for backflow preventers (carried)
• Awarded $736,644.00 contract to Alineutility Limited for streetlight pole replacement (carried)
• Approved Accessible Signage and Wayfinding Study (carried)
• Increased low-income property tax rebate from $400 to $462 per year (carried)

Special Council Meeting

Whitby Town Council is holding a special virtual meeting to consider awarding a negotiated RFP for an Enterprise Resource Planning (ERP) solution to Workday Limited. The proposed contract is for $4,255,482 plus taxes and annual adjustments, with a five-year term and two optional five-year extensions. Council will also consider a separate $176,130 training contract and authorize staff to award an implementation partner contract. The meeting includes standard procedural items like declarations of interest and a confirmatory by-law.

• Award of negotiated RFP 78-2021 to Workday Limited for ERP solution, $4,255,482 plus taxes, five-year term
• Two optional additional five-year terms as outlined in report FS 11-22
• Training contract to Workday Limited, $176,130
• Delegated authority to award implementation partner contract via future RFP
• Confirmatory by-law for meeting proceedings

Council approved a negotiated RFP award to Workday Limited for an Enterprise Resource Planning solution, totaling $4,255,482 plus taxes and annual adjustments, for a five-year term. The resolution also authorized up to two additional five-year terms, a separate $176,130 training contract, and delegated authority for an implementation partner contract. The decision was carried by a motion from Councillor Newman and seconded by Councillor Yamada.

• Approved $4,255,482 ERP solution contract with Workday Limited (carried)
• Authorized up to two optional five-year terms for ERP solution
• Approved $176,130 training contract with Workday Limited
• Delegated authority to award implementation partner contract
• Authorized Mayor and Clerk to execute contract documents

Downtown Whitby Development Steering Committee

The Downtown Whitby Development Steering Committee is meeting virtually to discuss downtown issues including garbage, graffiti, vandalism, unsheltered individuals, and the results of a downtown survey. The agenda also includes updates from the Downtown Whitby Business Improvement Area, Whitby Chamber of Commerce, and other organizations.

• Discussion of garbage, graffiti, and vandalism in downtown Whitby
• Discussion of unsheltered individuals in the downtown area
• Review of Downtown Whitby Survey results
• Update on the Downtown Whitby Secondary Plan
• Updates from the Downtown Whitby BIA, Chamber of Commerce, and other groups

The Downtown Whitby Development Steering Committee appointed Kimberly Copetti as Chair and Paul Rolland as Vice-Chair for the term ending November 14, 2022. The committee also approved the September 16, 2021 minutes and discussed updates on graffiti, unsheltered individuals, and survey results. No formal decisions were made on these topics.

• Appointed Kimberly Copetti as Chair (carried)
• Appointed Paul Rolland as Vice-Chair (carried)
• Approved minutes of September 16, 2021 (carried)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on January 20, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document provides no substantive content for residents to review.

The Committee of Adjustment approved all six variance applications before it, including a circular driveway at 66 Garrard Road, a height increase at 9743 Mud Lake Road, a porch enclosure at 44 Catkins Crescent, a new dwelling at 173 Elizabeth Crescent North, a sunroom at 19 Burwell Street, and a new dwelling at 40 Jeanne Court. Each approval was carried unanimously. The committee also appointed S. Haslam as Chair and J. Cardwell as Vice-Chair for 2022.

• Appointed S. Haslam as Chair for 2022 (carried)
• Appointed J. Cardwell as Vice-Chair for 2022 (carried)
• Granted variances for circular driveway at 66 Garrard Road, amended driveway width to 5.0m (carried)
• Granted height variance from 8.0m to 9.5m at 9743 Mud Lake Road (carried)
• Granted exterior side yard setback reduction from 4.5m to 3.0m at 44 Catkins Crescent (carried)
• Granted lot coverage and driveway width variances at 173 Elizabeth Crescent North (carried)
• Granted rear and side yard setback reductions at 19 Burwell Street (carried)
• Granted four variances at 40 Jeanne Court, with garage setback condition (carried)

Property Standards Appeal Committee

The Property Standards Appeal Committee is meeting virtually to hear one appeal regarding a property standards order for 94 Wetherburn Drive (Appeal # PSA 22-01, File/Order # 20-106707). The agenda also includes routine items: appointment of chair, disclosures of interest, and adjournment. Public attendance is not permitted in person; written comments or delegation requests must be submitted by noon the prior business day.

• Appeal hearing for Property Standards Order at 94 Wetherburn Drive (Appeal # PSA 22-01, File/Order # 20-106707)
• Virtual meeting format due to COVID-19
• Public may submit written comments or request to speak by noon the business day before the meeting

The Property Standards Appeal Committee appointed Alexander Wray as Chair for the term ending November 14, 2022. The committee heard an appeal from J. and J. Leibold regarding a Property Standards Order for 94 Wetherburn Drive, related to an incomplete shed and stored materials. The committee modified the compliance date for Order #20-106707 to June 30, 2022, rather than rescinding it as requested by the appellants.

• Appointed Alexander Wray as Chair for term ending November 14, 2022 (carried)
• Modified compliance date for Property Standards Order #20-106707 to June 30, 2022 (carried)

Special Council Meeting

This is a special virtual council meeting with one substantive item: a closed session to discuss a confidential legal report (LS 01-22) regarding the Whitby Brock Estates Inc. Ontario Land Tribunal appeal for 423-435 Brock Street North. The meeting also includes routine procedural items such as declarations of interest, a confirmatory by-law, and adjournment. The public can watch via livestream but cannot attend in person.

• Closed session on confidential legal report LS 01-22 re: Whitby Brock Estates Inc. Ontario Land Tribunal appeal – 423-435 Brock Street North
• Meeting held virtually due to COVID-19; public viewing via whitby.ca/livestream
• Confirmatory by-law to adopt proceedings of the January 17, 2022 special meeting

Council met in closed session to discuss a confidential legal report regarding the Ontario Land Tribunal appeal for 423-435 Brock Street North, received solicitor-client privileged advice, and gave direction to staff. No substantive public decisions were made; the meeting was procedural and adjourned at 6:32 p.m.

• Moved in-camera to discuss litigation and solicitor-client advice (carried)
• Rose from closed session after discussion (carried)
• Approved confirmatory by-law for the meeting's proceedings (carried)
• Adjourned meeting at 6:32 p.m. (carried)

Committee of the Whole

Whitby's Committee of the Whole is meeting virtually to discuss and recommend action on several planning and general government items. Key items include zoning by-law amendments for properties on Brock Street South and Gordon Street, an official plan amendment for a high-density block in Brooklin, the Downtown Whitby Secondary Plan update, and a motion regarding Quebec's Bill 21. The committee will also receive updates on the 1855 Technology Accelerator and the IDEA Project inclusivity report.

• Zoning by-law amendment for 1717 Brock Street South and portion of 1716/1718 Dufferin Street (DEV-28-21)
• Zoning by-law amendment to extend temporary use at 402 Gordon Street for 3 years (DEV-34-21)
• Official Plan Amendment #124 for high-density block at Roybrook Avenue and Chelmsford Drive (DEV-22-21)
• Sign by-law variance for Burger King at 1650 Victoria Street East
• Motion to support legal challenge against Quebec's Bill 21 with up to $50,000 funding

The Committee of the Whole approved several planning and development items, including a zoning by-law amendment for a development at 1717 Brock Street South, a temporary use extension at 402 Gordon Street, and an Official Plan Amendment for a high-density block in Brooklin. Council also approved two new IDEA staff positions for the 2022 budget, authorized a land lease with the Muslim Welfare Centre, and supported in principle the legal challenge against Quebec's Bill 21 with up to $10,000 in funding. The Downtown Whitby Secondary Plan update was received for information and will be used for public engagement.

• Approved zoning by-law amendment for 1717 Brock Street South (DEV-28-21)
• Approved 3-year temporary use extension at 402 Gordon Street (DEV-34-21)
• Approved Official Plan Amendment #124 for high-density block at Roybrook Ave & Chelmsford Dr
• Approved sign by-law variance for Burger King at 1650 Victoria Street East
• Approved technical amendment to heritage designation by-law for 601 Victoria Street East
• Approved two IDEA staff positions in 2022 budget at ~$343,500 over 2% target
• Authorized land lease with Muslim Welfare Centre for transitional home
• Supported Bill 21 legal challenge in principle; directed staff to report on up to $10,000 funding

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting virtually to discuss and receive updates on active transportation and road safety matters. Agenda items include updates on 2022 capital projects, the Traffic Calming Policy, Waterfront Trail closures and detours, and the Autonomous Innovation Vehicle Network pilot. The committee will also consider approving the minutes from its November 11, 2021 meeting.

• 2022 capital projects include traffic calming on 10 streets, multi-use path on Mid-Block Arterial from Ashburn Road to Garden Street extension, and bike lane on Bonacord Avenue
• Waterfront Trail detour due to Fisheries and Oceans repair work on pier breakwall from Dec 1, 2021 to Mar 31, 2022
• Autonomous Innovation Vehicle Network pilot shuttle update
• Traffic Calming Policy update with subcommittee comments
• New EcoCounter station at Taunton Road and Garden Street

The Active Transportation and Safe Roads Advisory Committee appointed Peter Phillips as Chair and Gary Carroll as Vice-Chair for the term ending November 14, 2022. The committee also approved the November 11, 2021 minutes and received updates on 2021 projects, the 2022 draft capital budget, winter trail maintenance, and other items. No substantive policy decisions were made beyond the appointments and approval of minutes.

• Appointed Peter Phillips as Chair for term ending November 14, 2022 (carried)
• Appointed Gary Carroll as Vice-Chair for term ending November 14, 2022 (carried)
• Approved minutes of November 11, 2021 (carried)

Special Council Meeting

This special virtual meeting of Whitby Town Council is primarily to consider reports from the Integrity Commissioner, Guy Giorno, regarding code of conduct complaints against council members. Three residents are scheduled to speak on this item. The meeting also includes routine procedural items such as a confirmatory by-law and adjournment.

• Reports on Code of Conduct Complaints Against Council Members (2021 ONMIC 33, 36, 37, 38)
• Delegations from residents Niki Lundquist, Fred Shady, and Theresa Corless on the complaints
• Confirmatory by-law for the January 10, 2022 special meeting

Council received the Integrity Commissioner's reports on code of conduct complaints against Councillor Leahy and others, and voted 5-4 to take no further action. The decision followed a question-and-answer period with the Integrity Commissioner and public delegations both supporting and opposing a formal reprimand.

• Received Integrity Commissioner's reports and took no further action (5-4)
• Confirmed proceedings of the special meeting by by-law (carried)

Public Meetings

This is a virtual statutory public meeting under the Planning Act for two draft plan of subdivision and zoning by-law amendment applications by Brooklin (AD) Limited Partnership. The public can submit written comments or request to speak. No decisions are being made at this meeting; it is for public input only.

• Draft Plan of Subdivision and Zoning By-law Amendment at 7585 Duffs Road (DEV-30-21, SW-2021-11, Z-20-21)
• Draft Plan of Subdivision and Zoning By-law Amendment at 7362 and 7432 Ashburn Road (DEV-31-21, SW-2021-12, Z-21-21)
• Public comments due by noon on meeting day via email or delegation request by noon the prior business day

The Town of Whitby held virtual public meetings on January 10, 2022, to receive input on two draft plan of subdivision and zoning by-law amendment applications by Brooklin (AD) Limited Partnership. No decisions were made; the meetings were for public comment only. The applications concern 7585 Duffs Road and 7362/7432 Ashburn Road.

• No decisions made; public meetings held for information and comment only
• Received presentation on draft plan of subdivision and zoning amendment for 7585 Duffs Road
• Received presentation on draft plan of subdivision and zoning amendment for 7362 and 7432 Ashburn Road
• Heard public comments from William Feaver (7595 Duffs Road) and Mike Pettigrew (representing 7472 Ashburn Road owners)

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting virtually to discuss its 2022 work plan, including ally videos, BIPOC awards, webinars, and school outreach. They will also revisit the renaming of Dundas Street, review the IDEA project and staff training, and consider correspondence about accessible playgrounds. The meeting includes routine items like appointing a chair and approving previous minutes.

• Review of 2022 work plan: ally videos, BIPOC awards, webinars, school outreach
• Discussion on renaming Dundas Street
• Update on IDEA Project, staff taskforce, and staff training
• Correspondence re: children with disabilities and accessible playgrounds
• Joint meeting with Accessibility Advisory Committee and terms of reference update

The committee appointed Catherine Philogene as Chair and Brianna Nelson as Vice Chair for the term ending November 14, 2022, and approved the December 2, 2021 minutes. It also amended its Terms of Reference to include a joint meeting with the Accessibility Advisory Committee in February. The committee discussed its 2022 work plan, the renaming of Dundas Street, and the IDEA Project, but took no other formal decisions.

• Appointed Catherine Philogene as Chair for term ending Nov 14, 2022 (carried)
• Appointed Brianna Nelson as Vice Chair for term ending Nov 14, 2022 (carried)
• Approved minutes of Dec 2, 2021 (carried)
• Amended Terms of Reference to include joint meeting with Accessibility Advisory Committee in February (carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting virtually to appoint a Chair and Vice Chair, approve previous minutes, and discuss upcoming sustainability initiatives. The agenda includes planning for the 2022 Year of the Garden, Earth Hour, and an Earth Month webinar series, as well as appointing a committee representative to the Whitby in Bloom Committee.

• Appointment of Chair and Vice Chair
• 2022 Year of the Garden Celebrations
• Earth Hour, March 26, 2022
• Earth Month, April 2022: Climate Conversation Webinar Series
• Appointment of representative to Whitby in Bloom Committee

The Whitby Sustainability Advisory Committee meeting on January 5, 2022, did not proceed as scheduled because a quorum was not present, as per the Committee's Terms of Reference. Members in attendance discussed several items informally, but no decisions were made and no minutes were recorded.

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee is meeting virtually on January 4, 2022, to discuss accessibility initiatives. The agenda includes appointing a chair and vice chair, approving previous minutes, and reviewing the 2022 work plan and priorities. The committee will also receive updates on accessible signage, the Accessibility Improvement Grant, and a joint meeting with the Diversity and Inclusion Advisory Committee.

• Appointment of Chair and Vice Chair
• Approval of November 2, 2021 minutes
• 2022 Work Plan and Priorities discussion
• Accessible Signage and Wayfinding Study update
• Accessibility Improvement Grant Fund update

The Accessibility Advisory Committee appointed Dave MacKinnon as Chair and Paul Scott as Vice-Chair for the term ending November 14, 2022. The committee also approved amendments to its Terms of Reference to include a joint meeting with the Diversity and Inclusion Advisory Committee in February, replacing the regular February meeting. No other substantive decisions were made; the meeting included updates on the 2022 work plan, the 2021 compliance report, and an accessible signage study.

• Appointed Dave MacKinnon as Chair for term ending November 14, 2022 (carried)
• Appointed Paul Scott as Vice-Chair for term ending November 14, 2022 (carried)
• Approved minutes of November 2, 2021 (carried)
• Amended Terms of Reference to add joint meeting with Diversity and Inclusion Advisory Committee in February (carried)