Whitby public meetings in 2023

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee approved the minutes from the July 18, 2023 meeting. A presentation on Zero Carbon Whitby was postponed to a future meeting. The Committee discussed reinstating the Municipal Heritage Register but took no formal action. The meeting was adjourned at 7:40 p.m.

• Approved July 18, 2023 minutes (motion by Rick McDonnell, carried)
• Postponed Zero Carbon Whitby presentation to a future meeting
• Adjourned meeting at 7:40 p.m. (motion by Paul Rolland, carried)

Public Meetings

The meetings served as forums for presentations and public comment regarding two zoning and subdivision applications. No formal decisions, approvals, or denials were recorded in the minutes.

Special Council Meeting

Council met in a special session and moved into a closed portion of the meeting to discuss a proposed disposition of land and confidential commercial and financial information. No public decisions were recorded.

• Approved motion to move in-camera for land disposition and confidential information discussion
• Approved motion to rise from the closed portion of the meeting
• Approved motion to adjourn

Committee of Adjustment

The Committee of Adjustment approved four applications for minor variances related to porch encroachment, lot coverage, pool deck setbacks, and parking requirements. One application for an addition at 26 Queen St remained under discussion at the end of the record.

• Approved porch encroachment increase from 1.5 m to 1.8 m at 36 Waterfront Cres
• Approved lot coverage increase from 40% to 45% at 226 Carnwith Dr W, conditioned on Building Division approval and Ontario Building Code compliance
• Approved pool deck side lot setback reduction from 2.0 m to 1.5 m at 81 Prentice Dr, conditioned on grading and drainage requirements
• Approved two adjacent parking spaces on a 4.5 m wide driveway at 4 Peter Hogg Ct

Whitby Diversity and Inclusion Advisory Committee

The committee approved the minutes from June 1, 2023. Members received a presentation on the Town of Whitby's Inclusion, Diversity, Equity, and Anti-Racism (IDEA) Specialist role and reviewed upcoming community outreach events for the remainder of 2023.

• Approved June 1, 2023 meeting minutes (Carried)

Whitby Sustainability Advisory Committee

The Committee approved the minutes from June 7, 2023. Members received updates on the LEAF tree planting program and the Climate Emergency Response Plan, and discussed strategies for public engagement on sustainability.

• Approved June 7, 2023 meeting minutes (Carried)

Accessibility Advisory Committee

The committee approved the minutes from June 6, 2023, and cancelled its regular November 7, 2023 meeting to allow members to attend the Regional Joint Accessibility Advisory Committee meeting. Members discussed vision statements for accessibility standards and planning for a joint meeting with the Diversity and Inclusion Advisory Committee.

• Approved June 6, 2023 meeting minutes
• Cancelled regular November 7, 2023 meeting

Municipal Licensing and Standards Committee

The Committee heard an appeal regarding a Property Standards Order for an abandoned hot tub in disrepair. The appellant requested an extension to the compliance date due to personal circumstances and access issues. The Committee approved the request to extend the deadline.

• Extended compliance date for Property Standards Order # 23-104337 (65 Knotty Pine Drive) to September 30, 2023

Committee of Adjustment

The Committee approved three applications for minor variances related to building height, driveway length, and home-based business operations. All three requests were granted, with some including specific engineering and architectural conditions.

• Approved building height increase from 8.0 m to 10.0 m at 2 Franklin Crescent (Carried)
• Approved reduction of driveway parking space length from 5.8 m to 5.3 m at 19 Lacroix Court (Carried)
• Approved home-based business use and one non-occupant employee in an accessory structure at 605 Euclid Street (Carried)

Committee of Adjustment

The Committee approved several applications for residential variances, including lot area, setbacks, and building height. Decisions were made regarding a new dwelling at 122 Queen St, a deck at 11 Treen Cres, a circular driveway at 369 Fairview Dr, and a porch at 116 Kent St.

• Approved variances for 2-storey dwelling at 122 Queen St (Carried)
• Approved rear yard setback reduction for deck at 11 Treen Cres (Carried)
• Approved setback and width variances for circular driveway at 369 Fairview Dr (Carried)
• Approved development in Holding (H) zone for covered porch at 116 Kent St (Carried)
• Moved application A/34/23 for indoor golf simulation at 701 Brock St N to bottom of agenda (Carried)

Special Council Meeting

Council approved the construction of the Whitby Sports Complex and a physician recruitment pilot program. To fund a $43.4M shortfall for the sports complex, all planned 2024 growth-related parks and recreation capital projects will be deferred by one year.

• Approved $154,853,886 revised cost estimate for Whitby Sports Complex (8-1)
• Awarded $125,655,001 construction contract to Ledcor Construction Limited (8-1)
• Approved $300,000 for Family Physician Recruitment Incentive Partnership Pilot Program (8-0)
• Authorized partnership agreement with Oshawa Clinic Group for physician recruitment (8-0)
• Approved removal of 5515 Garrard Road from Heritage Register and consented to demolition
• Authorized expropriation proceedings for land at 5345 Thickson Road North for Mid-Block Arterial Roadway
• Awarded $2,700,000 fee adjustment for architectural services to Perkins + Will Architecture (8-1)
• Deferred all planned 2024 new Parks and Recreation growth-related capital projects by one year (8-1)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee reviewed a notice of intent to demolish 5515 Garrard Road and remove it from the heritage register. The committee decided to request a deferral of the demolition permit to allow for adaptive reuse considerations and an archaeological examination.

• Approved minutes of June 13, 2023
• Requested deferral of demolition permit for 5515 Garrard Road to consider adaptive reuse and archaeological examination

Committee of Adjustment

The Committee of Adjustment approved four applications for minor variances related to residential additions, parking rates, and accessory apartments. The committee also appointed R. Chow as the new Secretary-Treasurer.

• Appointed R. Chow as Secretary-Treasurer (Carried)
• Approved driveway width and side yard setback variances at 602 Perry St (Carried)
• Approved reduction of parking rate from 1 space per 19 m2 to 1 space per 23 m2 at 4150 Garden St (Carried)
• Approved four variances for driveway dimensions and side yard setback for an accessory apartment at 37 Hahn St (Carried)
• Approved lot coverage and front yard setback variances for a 2-storey addition at 21 Duke St (Carried)

Special Council Meeting

Council approved the 2023-2026 Community Strategic Plan, which includes 62 identified action items. Staff are directed to implement these actions through annual budget presentations and work plans, and must report on progress annually.

• Endorsed 2023-2026 Community Strategic Plan (8-0)
• Directed staff to report annually on Community Strategic Plan progress (8-0)
• Directed staff to implement Community Strategic Plan actions via annual budgets and work plans (8-0)

Regular Council Meeting

Council approved the minutes from the May 15, June 12, and May 29, 2023 meetings. The session included presentations from Lakeridge Health and the Durham Regional Police Service, as well as resident delegations regarding the Highway 7/12 Alternative Route EA.

• Approved Regular Council Minutes of May 15, 2023 (Carried)
• Approved Special Council Minutes of May 29, 2023 (Carried)
• Approved Special Council Minutes of June 12, 2023 (Carried)

Committee of Adjustment

The Committee of Adjustment granted three applications for zoning variances regarding residential and mixed-use developments. These decisions allow for modifications to building heights, setbacks, and parking requirements. The minutes from the May 25, 2023 meeting were also adopted.

• Approved variance for 120 Maple St E to increase accessory structure height to 5.3m and size to 70.3 sq.m
• Approved variance for 1 Calais St to reduce second storey side yard setback to 1.2m and garage parking space width to 2.9m
• Approved variance for 3425 Coronation Rd to reduce live/work dwelling setback, townhouse lot depth, and retail parking requirements
• Approved interpretation of Building 8 (Units 38-46) at 3425 Coronation Rd as a back-to-back townhouse block
• Adopted minutes from the May 25, 2023 meeting

Heritage Whitby Advisory Committee

The committee reviewed an application to remove 7261 Cochrane Street from the Heritage Register. It requested that the property be incorporated into the subdivision plan and the Maw family be commemorated before a final delisting decision is made. A heritage permit application for 44 Baldwin Street was postponed.

• Approved minutes of May 9, 2023
• Requested further opportunities to incorporate 7261 Cochrane Street into the subdivision plan and commemorate the Maw family name prior to a final delisting decision
• Postponed heritage permit application for 44 Baldwin Street

Special Council Meeting

Council met in a closed session to discuss potential litigation, municipal property security, and solicitor-client privileged advice. Council provided direction to staff regarding Report LS 08-23. No substantive public decisions were made.

• Moved into closed session to discuss litigation and property security (Carried)
• Provided direction to staff regarding Report LS 08-23 (Carried)
• Passed Resolution # 139-23 to confirm proceedings of the special meeting (Carried)

Committee of the Whole

The Committee decided to terminate the Highway 7/12 Alternate Route Environmental Assessment and its associated consulting obligations. Additionally, the Committee approved two zoning by-law amendments and a traffic by-law change for Kirkland Place.

• Terminated the Highway 7/12 Alternate Route Environmental Assessment (Carried)
• Approved amendment to Traffic By-law # 1862-85 for no stopping restrictions on Kirkland Place (Carried)
• Approved Zoning By-law # 1784 amendment for 5380 Baldwin Street South (Carried)
• Approved Zoning By-law # 2585 amendment for 918 Brock Street South (Carried)
• Denied change order to incorporate Columbus Road into Highway 7/12 EA and $255,000 capital project (Motion Lost)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee approved its 2023-2026 Work Plan and the minutes from May 11, 2023. The meeting included staff updates on the Durham Meadoway Visioning Study, Mary Street bike lane options, and summer construction schedules.

• Approved May 11, 2023 meeting minutes
• Approved 2023-2026 Work Plan

Whitby Sustainability Advisory Committee

The Committee approved the minutes from the May 3, 2023 meeting. Members received presentations on the LEAF Whitby Community Greening Program and climate change perspectives, and discussed potential summer research and community survey initiatives.

• Approved May 3, 2023 meeting minutes (Carried)

Accessibility Advisory Committee

The Committee approved the amended minutes from May 2, 2023. Members discussed nominations for the Regional Accessibility Awards and received updates on the Committee's Work Plan and the Accessibility Working Group.

• Approved amended May 2, 2023, minutes (Carried)

Committee of the Whole

The Committee approved a draft plan of condominium and a draft plan of subdivision with a zoning by-law amendment. Council also authorized technical amendments to the Official Plan and directed staff to amend the Property Standards By-law regarding hedge heights.

• Authorized technical and housekeeping amendments to the Whitby Official Plan (Carried)
• Approved Draft Plan of Condominium for Baldwin Street North and Carnwith Drive East (Carried)
• Approved Draft Plan of Subdivision and Zoning By-law # 1784 amendment for 5095, 5125, and 5245 Anderson Street (Carried)
• Appointed Williams and Stewart Associates Ltd. as Control Architect for the Anderson Street subdivision (Carried)
• Decided not to implement a permit system to regulate dust from private residential construction (Carried)
• Directed staff to bring forward a by-law amending Property Standards By-law # 6874-14 regarding hedge heights (Carried)

Whitby Diversity and Inclusion Advisory Committee

The Committee approved its Work Plan for 2023-2026 and the minutes from the May 4, 2023 meeting. Members discussed upcoming activities, including the National Indigenous Peoples Day event and the Harvest Festival.

• Approved 2023-2026 Committee Work Plan (Carried)
• Approved May 4, 2023 meeting minutes (Carried)

Compliance Audit Committee

The Compliance Audit Committee reviewed five cases of apparent contribution limit contraventions under the Municipal Elections Act, 1996. In all five instances, the committee decided not to commence legal proceedings against the contributors.

• Appointed Kelly Gravelle as Chair of the Compliance Audit Committee (Carried)
• Decided not to commence legal proceedings against contributor Nicola Cortellucci (Carried)
• Decided not to commence legal proceedings against contributor Kenneth Rovinelli (Carried)
• Decided not to commence legal proceedings against contributor Harpreet Taggar (Carried)
• Decided not to commence legal proceedings against contributor Karamjit Taggar (Carried)
• Decided not to commence legal proceedings against contributor Onkar Taggar (Carried)

Special Council Meeting

Council met for a special session to receive a confidential verbal update regarding collective bargaining. No public decisions or votes on policy were recorded.

• Approved motion to move in-camera for labour relations and employee negotiations
• Approved motion to rise from the closed portion of the meeting

Public Meetings

The town held public meetings to review zoning by-law amendment applications for 5380 Baldwin Street South and 918 Brock Street South. No public submissions were received for either application. No decisions were recorded during these meetings.

Committee of Adjustment

The Committee of Adjustment granted four applications for variances from local by-laws. These decisions allow for a detached garage, a car wash expansion, an additional apartment unit, and a pool cabana.

• Approved variance for detached garage at 55 Torian Ave to reduce side yard setback from 4.5m to 1.2m
• Approved variance for car wash at 800 Brock St N to reduce queuing spaces and front yard setback
• Approved variance at 9620 Baldwin St N to permit 4 self-contained apartment units instead of 3
• Approved variance at 21 Lofthouse Dr to increase maximum lot coverage from 33% to 38%
• Adopted minutes from the May 4, 2023 meeting