Whitby public meetings in 2024

Committee of Adjustment

The Committee of Adjustment has scheduled a meeting for December 19, 2024. The agenda details are currently unavailable.

• Meeting scheduled for December 19, 2024
• Agenda details not yet available

The Committee of Adjustment approved all consent applications and minor variances on the agenda. This included an 8-lot severance at 1 Ferguson Ave for semi-detached dwellings, a 3-lot severance at 55 Garrard Rd, and variances for accessory structures at 207 Garrard Rd, 529 Bradley Dr, and 343 St Lawrence St. One application (A/58/24) was initially deferred but later approved after the applicant appeared.

• Approved 8-lot severance for semi-detached dwellings at 1 Ferguson Ave (B/12-19/24)
• Approved 3-lot severance at 55 Garrard Rd with amended road-widening condition (B/10-11/24)
• Approved variances for pool house at 207 Garrard Rd (A/59/24)
• Approved variances for accessory dwelling unit at 529 Bradley Dr, subject to valid building permit (A/60/24)
• Approved setback variance for addition at 343 St Lawrence St (A/58/24)
• Adopted minutes of November 21, 2024 meeting

Regular Council Meeting

The Whitby Town Council will adopt the minutes from recent meetings and endorse several community‑awareness proclamations. It will confirm Councillor Mulcahy as Deputy Mayor for 2025. The council will consider a series of Planning and Development reports that recommend zoning by‑law amendments and draft subdivision approvals for sites on Duffs Road, Columbus Road West, Stellar Drive, Coronation Road and other parcels. Additional items include a traffic‑calming guide update and a report on a closed‑meeting investigation.

• Approve amendment to Zoning By‑law #1784 (File Z‑10‑24) for 7595 Duffs Road (DEV‑22‑24)
• Approve Draft Plan of Subdivision and Zoning amendment (File Z‑16‑22) for 320 & 360 Columbus Road West (DEV‑24‑22)
• Approve Official Plan Amendment 141 and Zoning amendment (File Z‑07‑24) for parcel north of Stellar Drive (DEV‑18‑24)
• Approve Draft Plan of Subdivision and Zoning amendment (File Z‑09‑24) for unaddressed property on Coronation Road (DEV‑20‑24)
• Approve Official Plan Amendment 143 to permit up to 3 additional units on ground‑related residential properties (OPA‑2024‑W/01, Z‑02‑24)

Council approved an Official Plan Amendment and zoning by-law changes to permit up to 3 additional residential dwelling units on ground-related residential properties, aligning with provincial legislation and the federal Housing Accelerator Fund. Council also approved several subdivision and zoning applications, a new Deputy Mayor for 2025, and a temporary borrowing by-law of up to $68.9 million. A motion to codify a rule against private quorum gatherings during meetings was lost on a tie vote.

• Approved Official Plan Amendment 143 permitting up to 3 additional dwelling units (carried)
• Approved draft plan of subdivision at 320 & 360 Columbus Road West (carried)
• Approved draft plan of subdivision on Coronation Road (carried)
• Approved demolition of heritage-listed dwelling at 114 Keith Street (carried)
• Confirmed Councillor Mulcahy as Deputy Mayor for 2025 (5-3)
• Approved temporary borrowing up to $68,925,000 for cash flow (carried)
• Approved amendments to Policy F 190 for disposition of town-owned land for housing (carried)
• Motion to add clause to Procedure By-law on quorum gatherings lost (4-4)

Heritage Whitby Advisory Committee

The agenda contains no listed items; it appears to be procedural boilerplate only. No decisions, contracts, rezoning proposals, or public hearings are identified.

Public Meetings

The Whitby Town Council will review four Planning and Development applications. Items include a draft plan of subdivision and zoning by‑law amendment for 410 Taunton Road West (PDP 58‑24), an official plan and zoning amendment for 91‑99 Baldwin Street (PDP 59‑24), a zoning amendment for multiple sites on Colborne Street East, Dunlop Street East and Athol Street (PDP 60‑24), and an official plan amendment, subdivision plan and zoning amendment for 975 Conlin Road and 4605‑4625 Garrard Road (PDP 61‑24). Public comments may be submitted in writing or orally during the meeting.

• PDP 58‑24 – Draft Plan of Subdivision and Zoning By‑law Amendment, 410 Taunton Road West
• PDP 59‑24 – Official Plan Amendment and Zoning By‑law Amendment, 91, 95 and 99 Baldwin Street
• PDP 60‑24 – Zoning By‑law Amendment, 301‑317 Colborne Street East, 304‑320 Dunlop Street East, 205‑207 Athol Street
• PDP 61‑24 – Official Plan Amendment, Draft Subdivision Plan and Zoning By‑law Amendment, 975 Conlin Road and 4605‑4625 Garrard Road

The December 9, 2024 public meetings were held to receive public input on four development applications, including subdivisions and zoning amendments. No decisions were made; the meetings were for information and comment gathering only. Staff and applicants answered questions from residents on traffic, density, stormwater, and other concerns.

• No decisions made; public meetings held for four development applications
• Received public comments on draft plan of subdivision and zoning amendment at 410 Taunton Road West
• Received public comments on official plan and zoning amendments at 91, 95, 99 Baldwin Street
• Received public comments on zoning amendment at 301, 315, 317 Colborne St E, 304, 320 Dunlop St E, 205, 207 Athol St
• Received public comments on official plan, subdivision, and zoning amendments at 975 Conlin Rd and 4605, 4625 Garrard Rd

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee will approve the minutes from its November 7, 2024 meeting. It will then review its mandate and work plan, discuss planned 2024 events and activities, and consider a proposed cookbook project. A council update and other business will follow before setting the next meeting date.

• Approval of November 7, 2024 meeting minutes
• Committee mandate and work plan review
• 2024 committee events and activities
• Proposed committee cookbook project
• Council update

The Whitby Diversity and Inclusion Advisory Committee approved $650 from its 2025 budget to fund two Whitby Public Library events: Henna with Hina ($300) and Spoken Word Workshop ($350). The committee also discussed a proposed cookbook project and heard updates on library access cards for Indigenous peoples and the LEAD program.

• Approved $650 for two Whitby Public Library events (Henna with Hina $300, Spoken Word Workshop $350)
• Approved minutes of November 7, 2024
• Adjourned meeting at 8:56 p.m.

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee will approve the minutes from its November 6, 2024 meeting. It will hear a presentation on the Whitby Sustainable Neighbourhood Action Program (SNAP) and receive updates on the Work Plan, Zero Carbon Whitby, and electric‑vehicle chargers at town facilities. The meeting will conclude with a council update and scheduling of the next meeting.

• Approval of Whitby Sustainability Advisory Committee minutes (Nov 6, 2024)
• Presentation on Whitby Sustainable Neighbourhood Action Program (SNAP) by Patricia Lowe
• Review of the Committee Work Plan
• Zero Carbon Whitby update
• Discussion of electric‑vehicle chargers at town facilities

The Whitby Sustainability Advisory Committee met virtually on December 4, 2024, and approved the minutes from the November 6, 2024 meeting. Members received a presentation on the Whitby Sustainable Neighbourhood Action Program (SNAP) for the West Lynde neighbourhood, discussed the 2025 work plan, and heard updates on Zero Carbon Whitby and EV chargers. No formal decisions were made beyond approving the previous minutes and adjourning.

• Approved minutes of November 6, 2024 meeting (carried)
• Heard presentation on Whitby Sustainable Neighbourhood Action Program (SNAP)
• Discussed 2025 work plan priorities and subcommittees
• Received update on Zero Carbon Whitby and Whitby Sports Complex
• Received update on EV chargers at town facilities
• Heard Council update on 2025 budget and SNAP awareness
• Adjourned meeting at 9:02 p.m. (carried)

Committee of the Whole

The Committee is reviewing requests for heritage property demolition and designation extensions. The body is also discussing financial measures for 2025 tax billing and temporary borrowing, as well as updates to fence and traffic by-laws.

• Proposed demolition of designated heritage dwelling at 114 Keith Street
• Authorization for external temporary borrowing up to $68,925,000 (Jan-Sept 2025) and $34,463,000 (Oct-Dec 2025)
• Proposed new two-tier fee for Fence By-law Exemptions
• Extension of heritage designation deadline for 780 Garden Street to May 31, 2025
• Proposed amendments to Traffic By-law 8059-24

The Committee of the Whole approved a heritage permit to demolish the dwelling at 114 Keith Street, as recommended by staff and the Heritage Whitby Advisory Committee. They also approved a temporary delegation of authority to the Commissioner to approve fence by-law exemption requests, and referred a report on fence by-law exemptions back to staff for further feedback. Several other items were received for information or approved, including appointments to the 55+ Recreation Advisory Committee and interim tax billing.

• Approved heritage permit for demolition at 114 Keith Street (HP-17-24)
• Approved extension for Part IV heritage designation of 780 Garden Street until May 31, 2025
• Endorsed 2025 proclamations as outlined in staff memorandum
• Approved revised Community Connection Terms of Reference
• Referred fence by-law exemption report (CLK 08-24) back to staff for feedback
• Temporarily delegated authority to Commissioner to approve fence by-law exemptions
• Approved 2025 interim property tax billing by-law
• Approved temporary borrowing up to $68.9M for 2025 cash flow

Special Council Meeting

The Whitby Town Council will vote on amendments to the 2025‑2027 Strong Mayor's Budget, including several proposals to reduce the amount earmarked for Asset Management. A financial services report (FS 48‑24) will be received and its figures approved for the 2025 audited statements. Motions also seek to remove $22,500 from the business expense budgets for regional councillors and the mayor, and to eliminate the phase‑out of Elexicon Dividend Revenue for 2025. Additional items address overall budget adjustments of 3.99%.

• FS 48‑24 Financial Services Department Report – approve accrual amounts for 2025 audited statements
• Reduce Proposed 2025 Budget Asset Management Contributions by $0.545 million
• Remove $22,500 from business expense budgets for regional councillors and mayor for 2025‑2027
• Remove phase‑out of Elexicon Dividend Revenue from the Proposed 2025 Budget (increase revenue by $0.22 million)
• Amend Proposed 2025 Budget to reflect a 3.99% overall net levy increase

Council approved a 3.99% net levy increase for the 2025-2027 budget, directing staff to adjust expenditures and revenues accordingly. A motion to cut $22,500 from Regional Councillor and Mayor expense budgets over three years was carried. Several motions to reduce asset management contributions and remove the Elexicon dividend phase-out were defeated or withdrawn.

• Approved 3.99% net levy increase for 2025-2027 budgets (9-0)
• Approved $22,500 cut to Regional Councillor and Mayor expense budgets over 2025-2027 (5-4)
• Defeated motion to cut $0.545M from 2025 asset management contributions (4-5)
• Defeated amendment to cut $0.95M from 2025 asset management contributions (4-5)
• Defeated amendment to cut $0.7M from 2025 asset management contributions (4-5)
• Defeated motion to remove Elexicon dividend phase-out, increasing revenue by $0.22M (3-6)
• Approved FS 48-24, including full accrual accounting amounts for 2025 audited financial statements

Committee of the Whole

The Committee of the Whole will consider several Planning and Development items, including zoning by‑law amendments and draft subdivision plans for properties at 7595 Duffs Road, 320 & 360 Columbus Road West, the parcel north of Stellar Drive, and a property on Coronation Road. The council will also review a town‑initiated Official Plan Amendment and zoning changes to allow up to three additional dwelling units on ground‑related residential properties. Additional items include an implementation plan for waste collection services to private road developments by 2026 and a protocol for calculating commercial and industrial development charges.

• Zoning By‑law amendment Z‑10‑24 for 7595 Duffs Road (PDP 51‑24)
• Draft Plan of Subdivision and Z‑by‑law amendment Z‑16‑22 for 320 & 360 Columbus Road West (PDP 52‑24)
• Official Plan Amendment 141 and Z‑by‑law amendment Z‑07‑24 for the parcel north of Stellar Drive (PDP 53‑24)
• Draft Plan of Subdivision and Z‑by‑law amendment Z‑09‑24 for an unaddressed property on Coronation Road (PDP 54‑24)
• Official Plan Amendment 143 and Z‑by‑law amendments Z‑02‑24 (and related amendments) to permit up to three additional dwelling units on ground‑related residential properties (PDP 55‑24)

The Committee of the Whole approved a town-initiated Official Plan Amendment (143) and zoning by-law changes to permit up to three additional residential dwelling units (ADUs) on ground-related residential properties, aligning with provincial legislation and the Housing Accelerator Fund. The committee also approved several subdivision and zoning amendments for specific developments, a waste collection implementation plan for private roads, a development charges calculation protocol, and motions requesting redistribution of land transfer tax and GST and reducing Highway 407 East tolls. A motion to waive solicitor-client privilege to release a legal opinion regarding the 'Authority to Appoint Deputy Mayor' was lost.

• Approved Official Plan Amendment 143 permitting up to 3 ADUs per ground-related residential property
• Approved zoning by-law amendment for 7595 Duffs Road (Z-10-24)
• Approved draft plan of subdivision and zoning amendment for 320 & 360 Columbus Road West (SW-2022-05, Z-16-22)
• Approved Official Plan Amendment 141 and zoning amendment for Menkes Champlain Inc. property on Stellar Drive (OPA-2024-W/07, Z-07-24)
• Approved draft plan of subdivision and zoning amendment for CODR Holdings Limited property on Coronation Road (SW-2024-02, Z-09-24)
• Approved implementation plan for municipal waste collection at private townhomes and multi-residential locations by 2026
• Approved commercial and industrial development charges calculation protocol
• Motion to waive privilege to release legal opinion on 'Authority to Appoint Deputy Mayor' lost

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, proposals, or discussion items are listed.

The Committee of Adjustment approved seven of eight variance applications, including several for residential additions and new dwellings, and deferred one application to the end of the meeting. All approvals were granted with conditions, such as obtaining building permits or engineering approvals. The deferred application (A/39/24) was later granted with conditions after discussion.

• Granted variance for sunroom addition at 18 Calais St (A/51/24)
• Granted lot coverage increase to 30% at 51 Elizabeth Cres S (A/52/24)
• Granted garage enlargement variances at 211 Wellington St (A/53/24)
• Granted lot coverage increase to 26% at 65 Elizabeth Cres S (A/54/24)
• Granted parking space variances at 19 MacPherson St (A/55/24)
• Granted front yard setback and lot coverage variances at 29 Queen St (A/56/24)
• Granted outdoor storage variance for heavy equipment at Baldwin St S (A/57/24)
• Granted variances for basement apartment at 38 Floodgate Rd (A/39/24) after deferral

Public Meetings

The Town of Whitby will hold a public meeting on November 19, 2024 to present the proposed 2025 Strong Mayor's Budget and collect resident feedback. Mayor Roy, the Commissioner of Financial Services/Treasurer, and the Senior Manager of Financial Planning/Deputy Treasurer will deliver a budget overview presentation. Residents may submit written comments or request to speak virtually or in‑person using the Delegation Request Form.

• Presentation of the 2025 Strong Mayor's Budget and overview (PDF)
• Written comment submission to the Town Clerk by noon on the meeting day
• Virtual or in‑person delegation requests (forms due 8 a.m. for virtual, noon for written)
• Hybrid format: Council Chambers, Whitby Town Hall and live stream
• No formal agenda items selected for delegation

The Town of Whitby held a public meeting to present the 2025 Strong Mayor's Budget, which proposes a 4.5% increase on the Town's portion of the property tax bill. No decisions were made at this meeting; Council will consider public comments and may bring forward amendments at a Special Council meeting on November 28, 2024.

• No formal decisions made at this public meeting
• Public comments received on 2025 budget, including concerns about tax increases and service costs
• Council to consider amendments at Special Council meeting on November 28, 2024

Special Council Meeting

Whitby Council is convening a Special Council Meeting on November 18, 2024, to receive an educational presentation on the 2025 Strong Mayor's Budget and the 2025 Budget. The meeting is a hybrid session with no decisions scheduled.

• Education session on 2025 Strong Mayor's Budget and 2025 Budget
• Presentation by Elizabeth Roy, Mayor, F. Wong, Commissioner of Financial Services, and E. Watson, Senior Manager of Financial Planning
• Meeting held in hybrid in-person and virtual format
• Meeting held under Procedure By-law #8081-24
• Meeting held for the purpose of educating or training members

The special council meeting was held for a budget education session on the 2025 Strong Mayor's Budget. No formal decisions were made; the presentation outlined a proposed 4.5% increase to the Town's portion of the property tax bill and an infrastructure funding gap of $10.8 million. Council members asked questions on topics like fire hall needs, development charges, and user fees. The meeting adjourned without any votes.

• No formal decisions made; budget presentation only

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee will review a presentation on a new administrative penalty system for traffic by-law infractions. The body will also discuss potential curb cut locations, network gaps, and a micromobility public engagement report.

• Implementation of an Administrative Penalty System (APS) for Traffic By-law Infractions
• Potential Curb Cut Locations and Active Transportation Network Gaps
• Micromobility Public Engagement Report

The Active Transportation and Safe Roads Advisory Committee met on November 14, 2024, and approved the minutes from September 12, 2024. The main item was a presentation by Andre Gratton on the Administrative Penalty System (APS) for traffic by-law infractions, which included updates on bicycle lane safety and a tiered parking fine structure. No formal decisions were made on this or other agenda items; several items were not considered because the meeting adjourned after item 6.1.

• Approved minutes of September 12, 2024 meeting (carried)
• Heard presentation on Administrative Penalty System for traffic by-law infractions (no action taken)
• Adjourned meeting at 5:06 p.m. (carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee will consider a heritage permit application and demolition request for 114 Keith Street, presented by the property owner and a heritage planner. The committee will also approve the minutes from the September 10, 2024 meeting. Additional agenda items include delegations, a council update, and scheduling the next meeting for December 10, 2024.

• Approval of Heritage Whitby Advisory Committee minutes from September 10, 2024
• Presentation on 114 Keith Street heritage permit application and demolition request
• Delegations from members of the public
• Council update
• Next meeting set for Tuesday, December 10, 2024 at 7:00 p.m.

The Heritage Whitby Advisory Committee voted to support Heritage Permit Application HP-17-24, a demolition request for 114 Keith Street, a late-1800s building in the Werden's Plan Neighbourhood Heritage Conservation District. The decision followed a presentation on fire damage and proposed mitigation measures. The committee also discussed requiring cultural heritage evaluation reports for future demolition applications and assigning a summer student for historical documentation.

• Approved previous minutes of September 10, 2024 (carried)
• Supported demolition request for 114 Keith Street (HP-17-24) (carried)
• Adjourned meeting at 8:05 p.m. (carried)

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee will approve the September 5, 2024 meeting minutes, receive updates on recent events, review the Regional Diversity, Equity, and Inclusion Symposium, and consider the committee's work plan and priorities for 2025. The meeting also includes a council update, other business, and scheduling of the next meeting on January 2, 2025.

• Approval of September 5, 2024 meeting minutes
• Event updates presentation
• Discussion of the Regional Diversity, Equity, and Inclusion Symposium
• Review of the committee work plan and 2025 priorities
• Council update

The Whitby Diversity and Inclusion Advisory Committee approved two funding requests: $300 for the Sensory Room at the Christmas in the Village event and $200 to sponsor the Whitby Public Library's Black Author Talk. Members also discussed promoting cultural events like Diwali and planning 2025 priorities, but no other formal decisions were made.

• Approved $300 for Sensory Room at Christmas in the Village (carried)
• Approved $200 for Black Author Talk event (carried)
• Approved previous minutes of September 5, 2024 (carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee will review its work plan, discuss participation in Town Christmas events, and hear a presentation on the Little Forests Durham program. The meeting is hybrid and open to the public.

• Approval of October 2, 2024 minutes
• Work Plan Review
• Presentation: Little Forests Durham Program
• Committee participation at Town Christmas events
• Sustainability Events discussion

The Whitby Sustainability Advisory Committee approved a motion requesting that Council direct staff to collaborate with Little Forests Durham and the committee to select potential town-owned sites for a mini forest in 2025. The committee also discussed its 2025 work plan, participation in Christmas events, and developing weather preparedness materials, but no other formal decisions were made.

• Approved motion to request Council direct staff to collaborate with Little Forests Durham on mini forest site selection (carried)
• Approved minutes of October 2, 2024 (carried)
• Adjourned meeting at 8:58 p.m. (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to review its 2024 work plan and establish priorities for 2025. The committee will also discuss a taxi survey from the Region of Durham.

• Region of Durham's Accessible Taxi Survey
• Accessibility Advisory Committee's 2024 Work Plan Update
• 2025 Committee Priorities
• Subcommittee Updates

The Whitby Accessibility Advisory Committee approved the September 3, 2024 minutes and received updates on the Region of Durham's Accessible Taxi Survey, the 2024 Work Plan, and subcommittee activities. Members discussed 2025 priorities, including revisiting the 2022 Community Survey, and considered promoting the Accessibility Improvement Grant. No formal decisions were made beyond approving the minutes and adjourning.

• Approved September 3, 2024 minutes (carried)
• Adjourned meeting at 8:15 p.m. (carried)

Regular Council Meeting

The Whitby Town Council will consider several land‑use actions, including approval of a Zoning By‑law amendment for Brookfield Residential’s project at 1615 Brock Street South (File DEV‑19‑24, Z‑08‑24). The council will also review an Official Plan Amendment #140 and a Draft Plan of Subdivision for the Nordeagle Development north of Victoria Street West, and a Draft Plan of Subdivision and Zoning amendment for a project at 430‑440 Winchester Road East (File DEV‑16‑21). Additional items include a license agreement for 150 Winchester Road West and endorsement of proclamations for Salvation Army Week and International Day for the Elimination of Violence Against Women.

• Approve Zoning By‑law amendment #2585 (File Z‑08‑24) for Brookfield Residential at 1615 Brock Street South (DEV‑19‑24)
• Approve Official Plan Amendment #140 and Draft Plan of Subdivision for Nordeagle Development north of Victoria Street West (DEV‑03‑18)
• Approve Draft Plan of Subdivision and Zoning By‑law amendment #1784 for R & R Developments at 430‑440 Winchester Road East (DEV‑16‑21)
• Authorize negotiation of a license agreement with Elexicon Energy for 150 Winchester Road West surplus land
• Endorse proclamations for Salvation Army Week and flag raisings for International Day for the Elimination of Violence Against Women

Council approved a large residential development north of Victoria Street West, including an Official Plan amendment, draft plan of subdivision, and zoning by-law amendment, with conditions. It also approved a zoning amendment for 1615 Brock Street South and a draft plan for 430-440 Winchester Road East. Several resolutions were passed calling on the federal government for funding on issues like intimate partner violence shelters, asylum claimant support, and food banks.

• Approved Official Plan Amendment #140, draft plan of subdivision, and zoning amendment for Nordeagle Development (Carried)
• Approved zoning by-law amendment for Brookfield Residential at 1615 Brock Street South (Carried)
• Approved draft plan of subdivision and zoning amendment for R & R Developments at 430-440 Winchester Road East (6-3)
• Authorized license agreement with Elexicon Energy for 150 Winchester Road West (Carried)
• Approved $120,000 capital project for renovation of 508 Colborne Street West (Carried)
• Awarded cellular phone contract to Bell Canada until 2030 (Carried)
• Approved $926,300 design contract for Operations Centre Expansion Phase 2 (Carried)
• Passed resolutions urging federal action on shelter funding, asylum claimants, food banks, and official harassment (Carried)

Special Council Meeting

Council will receive a presentation and a confidential report from Chief Administrative Officer Matt Gaskell regarding alternative service delivery. A portion of the meeting is closed to the public for labour relations or employee negotiations.

• Presentation by Matt Gaskell on Alternative Service Delivery
• Confidential Office of the Chief Administrative Officer Report CAO 22-24

Council directed staff to contract out parking enforcement functions currently performed by Parking Enforcement Officers. The decision was made after a closed session on labour relations related to alternative service delivery. The resolution will be published after affected staff are notified.

• Directed staff to contract out Parking Enforcement functions (carried)
• Directed Clerk to publish resolution after staff notification (carried)
• Moved into closed session for labour relations discussion (carried)
• Rose from closed session (carried)
• Confirmed proceedings by by-law (carried)

Special Council Meeting

The Whitby Town Council will vote to endorse the final Parks and Recreation Master Plan and direct staff to prioritize its recommendations in long‑term financial planning. The Council will also pass a resolution supporting Chief Administrative Officer Matt Gaskell’s appointment to the Large Urban Caucus of the Association of Municipalities Ontario Board of Directors for 2024‑2026. A closed‑session portion of the meeting will address a pending sports field park land acquisition and other confidential matters. The meeting will conclude with a confirmatory by‑law and adjournment.

• Endorsement of the Parks and Recreation Master Plan (Item 5.1)
• Resolution supporting CAO Matt Gaskell’s AMO Board of Directors appointment (Item 5.2)
• Closed session on sports field park land acquisition and staffing matters (Items 6.1‑6.3)
• Confirmatory by‑law to ratify the meeting’s proceedings (Item 8)
• Adjournment of the special council meeting (Item 9)

Council endorsed the Parks and Recreation Master Plan and its recommendations, directing staff to prioritize them in long-term financial plans and report annually on progress. Council also supported CAO Matt Gaskell's appointment to the AMO Board of Directors. In closed session, Council discussed appointing a Deputy CAO and provided direction on sports field park land acquisition, later authorizing a capital project and land purchase up to an upset limit funded from the Parkland Cash-In-Lieu Reserve Fund.

• Endorsed Parks and Recreation Master Plan and recommendations (Resolution 195-24, carried)
• Directed staff to prioritize Master Plan recommendations in long-term financial plans and report annually (Resolution 195-24, carried)
• Supported CAO Matt Gaskell's appointment to AMO Board of Directors, Large Urban Caucus, 2024-2026 term (Resolution 196-24, carried)
• Authorized 2024 Capital Project for sports field park land acquisition, funded from Parkland Cash-In-Lieu Reserve Fund (Resolution 198-24, carried)
• Delegated authority to CAO and Commissioner of Finance to acquire lands for sports field park up to upset limit, with appraisal requirement waived (Resolution 198-24, carried)
• Directed staff to bring forward by-law to authorize land purchase and provide update to Council (Resolution 198-24, carried)

Committee of the Whole

The council will receive several staff reports, including a financial update on the Municipal Asset Management Plan, a declaration of surplus for about 34.8 acres at Cochrane Street and Highway 407 with a proposed sale and allocation of proceeds, and a proposal to grant a long‑term license for 508 Colborne Street West for a Ukrainian refugee family with a $120,000 renovation. They will also approve a single‑source cellular phone contract renewal with Bell Canada and a design contract for the new Parks Administration and Maintenance Facility.

• Declare surplus and sell ~34.8 acres at Cochrane Street and Highway 407; allocate $1,812,511.33 to Operations Development Charges Reserve, $420,914.65 to Fire Development Charges Reserve, remainder to Hospital Reserve Fund
• Authorize long‑term license of town‑owned property at 508 Colborne Street West for Ukrainian refugees and approve $120,000 renovation funded from the Asset Management Reserve Fund
• Renew municipal cellular phone contract with Bell Canada as a single‑source award from Aug 1 2024 to Dec 31 2030
• Award single‑source design and contract administration for Parks Administration and Maintenance Facility expansion to McCallum Sather Associates for $926,300 plus HST, funded from capital project #30211305
• Receive for information a request for exception from Fee By‑law 7220‑17 for driveway encroachment at 89 Garden Street

The Committee of the Whole tabled a staff recommendation to declare 34.8 acres of Town-owned land at Cochrane Street and Highway 407 surplus for sale. Other decisions included granting a fee waiver for a driveway encroachment at 89 Garden Street, approving a $120,000 renovation for a property to be licensed to a synagogue supporting a Ukrainian refugee family, and awarding a single-source cell phone contract to Bell Canada.

• Tabled declaration of surplus and sale of 34.8 acres at Cochrane St. & Hwy 407
• Granted fee waiver for driveway encroachment at 89 Garden St. (carried)
• Approved $120,000 renovation of 508 Colborne St. W. for long-term license to B'Nai Shalom v'Tikvah (carried)
• Awarded single-source cell phone contract to Bell Canada to Dec. 31, 2030 (carried)
• Approved $926,300 design contract for Operations Centre Expansion Phase 2 (carried)
• Received Municipal Asset Management Plan status update (carried)

Municipal Licensing and Standards Committee

The Municipal Licensing and Standards Committee is meeting to conduct an appeal hearing. The session focuses on a specific order regarding a dog at a residential address.

• Appeal # ASA 24-01 regarding an Order to Restrain a Dog at 45 Bellwood Drive

The Municipal Licensing and Standards Committee held an appeal hearing on an Order to Restrain a Dog for 45 Bellwood Drive (Appeal # ASA 24-01). After hearing from Animal Services Officer J. Bartlett, appellant A. Sharma, and a witness, the Committee confirmed the Order to Restrain. The meeting then adjourned.

• Confirmed Order to Restrain a Dog for 45 Bellwood Drive (carried)
• Adjourned the meeting (carried)

Committee of the Whole

The Committee of the Whole will decide on several planning matters, including approval of Official Plan Amendment Number 140 and related amendments to Zoning By-law #2585 for the Nordeagle development north of Victoria Street West. It will also consider a Draft Plan of Subdivision and a Zoning By-law amendment for the 430‑440 Winchester Road East site, and review public feedback on the surplus land declaration for 150 Winchester Road West and a proposed license agreement with Elexicon Energy.

• Approve Official Plan Amendment #140 for the vacant lands north of Victoria Street West (Nordeagle Development Ltd.)
• Approve amendment to Zoning By-law #2585 (File Z‑08‑18) for the same Nordeagle site
• Approve the Draft Plan of Subdivision (File SW‑2018‑01) for the Nordeagle development
• Approve Draft Plan of Subdivision and Zoning By-law #1784 amendment for 430‑440 Winchester Road East (R & R Developments)
• Consider public feedback and authorize a license agreement with Elexicon Energy for 150 Winchester Road West surplus land

The Committee of the Whole approved a major development by Nordeagle Development Ltd. for vacant lands north of Victoria Street West, including an Official Plan Amendment, draft plan of subdivision, and zoning by-law amendment. The approval includes conditions and a subdivision agreement, with the development to be phased over 15-20 years. Councillor Cardwell declared a conflict of interest and did not participate in the discussion or vote on this item.

• Approved Official Plan Amendment #140 for Nordeagle lands north of Victoria St. West (carried)
• Approved draft plan of subdivision for Nordeagle development, subject to conditions (carried)
• Approved zoning by-law amendment for first phase of Nordeagle development (carried)
• Approved zoning by-law amendment for Brookfield Residential at 1615 Brock St. South (carried)
• Approved draft plan of subdivision and zoning amendment for 430-440 Winchester Rd. East (carried)
• Authorized staff to negotiate license agreement with Elexicon Energy for 150 Winchester Rd. West (carried)
• Adopted motion urging federal government to create permanent fund for shelters for IPV survivors (carried)
• Adopted motion urging federal government to provide immediate support for asylum claimants (carried)

Committee of Adjustment

The Committee of Adjustment is scheduled to meet on October 17, 2024. The agenda is currently procedural and does not list specific items for discussion.

• Meeting scheduled for October 17, 2024
• Committee of Adjustment session

Whitby's Committee of Adjustment approved seven minor variance applications at its October 17, 2024 virtual meeting, covering loading-space, accessory dwelling, parking, and setback requests at residential and industrial properties. All motions carried without recorded opposition; several approvals included conditions such as building permits, drainage requirements, and tree protection buffers. No substantive items were denied or tabled.

• Granted variances for a loading space and reduced street-line setback (7.5 m to 3.7 m) at 530 Watson St E (carried)
• Granted FSI increase (0.35 to 0.40) and reduced side yard setback (2.0 m to 1.2 m) at 11 Hawkstone Cres for an accessory dwelling unit, with roof drainage and building permit conditions (carried)
• Granted reduced parking space width (2.75 m to 2.5 m) and length (5.8 m to 5.0 m) at 6 Bonello Cres, with a 1 m unpaved tree buffer condition (carried)
• Granted increased lot coverage (40% to 46%) and reduced rear yard setback (7.5 m to 6.0 m) at 3388 Garrard Rd for an attached pavilion, with drainage and grading conditions (carried)
• Granted reduced parking width (2.75 m to 2.45 m), increased driveway width (4.4 m to 4.9 m), and reduced step setback (0.25 m to 0.1 m) at 65 Mildenhall Pl, with drainage review and hardscaped pathway conditions (carried)
• Granted reduced exterior side yard setback (3.0 m to 2.4 m) at 534 Coronation Rd for below-grade access stairs, with a hardscaped pathway condition (carried)
• Granted reduced rear yard setback (7.5 m to 7.3 m) at 36 Bridgeland Dr for a single-detached dwelling (carried)
• Adopted minutes of the September 19, 2024 meeting (carried)

Public Meetings

The Whitby Planning and Development Department will present two draft amendments to the Official Plan. One amendment (PDP 46-24) focuses on the Whitby GO Protected Major Transit Station Area. The other amendment (PDP 47-24) addresses Strategic Growth Areas, Nodes and Corridors. The public meeting allows written or oral comments before the Council considers the proposals.

• PDP 46-24 – Town‑initiated Official Plan Review, Draft Proposed Amendment for Whitby GO Protected Major Transit Station Area (File OPA‑2024‑W/04)
• PDP 47-24 – Town‑initiated Official Plan Review, Draft Proposed Amendment for Strategic Growth Areas, Nodes and Corridors (File OPA‑2024‑W/05)
• Staff reports and maps attached to each PDP item for public review

The Town of Whitby held public meetings on October 16, 2024, to present draft proposed amendments to the Official Plan regarding the Whitby GO Protected Major Transit Station Area (OPA-2024-W/04) and Strategic Growth Areas, Nodes and Corridors (OPA-2024-W/05). A presentation was given by Paul Lowes of SGL Planning and Design, but no members of the public made submissions on either item. The meetings were procedural, with no decisions made.

• No decisions made; public meetings held for OPA-2024-W/04 and OPA-2024-W/05
• No public submissions received for either proposed amendment

Special Council Meeting

This special meeting is for the purpose of educating and training Council members. Per Procedure By-law # 8081-24, no decisions will be made or considered during this session.

• Traffic Calming Plan updates presentation
• By-law Enforcement Technology presentation
• Durham Regional Police Service question and answer period
• Feedback from Whitby School Community Councils

The Special Council Meeting on October 15, 2024, was primarily informational, featuring presentations on traffic calming plan updates and by-law enforcement technology. No formal decisions were made; the only action was adjourning the meeting.

• Adjourned meeting at 2:52 p.m. (moved by Councillor Shahid, seconded by Councillor Lundquist, carried)

Special Council Meeting

Council is meeting to address items adjourned from a previous session, including planning applications and financial policies. The body will discuss a draft plan for a condominium and a new reserve fund for municipal accommodation taxes.

• Draft Plan of Condominium application for 400 and 414 Mary Street East
• Creation of the Municipal Accommodation Tax Reserve Fund and affiliated policy
• Sign by-law variance requests for 100 Rossland Road West and 75 Consumers Drive
• Proposed amendments to Traffic By-law 8059-24 regarding pedestrian crossovers
• Proposed amendments to Noise By-law 6017-14

Whitby Council approved a draft plan of condominium for 400 and 414 Mary Street East, sign by-law variances for two properties, and the 2025 meeting schedule. It also confirmed Councillor Lundquist as Deputy Mayor, endorsed a SNAP pilot project in West Lynde, and passed several other resolutions including a motion supporting the Solve the Crisis Campaign and condemning antisemitic vandalism. A motion to expand gateway maintenance was defeated.

• Approved draft plan of condominium for 400 and 414 Mary Street East (Carried)
• Approved sign by-law variance for Whitby Christian Assembly at 100 Rossland Road West (Carried)
• Approved sign by-law variance for Beertown at 75 Consumers Drive (Carried)
• Approved 2025 Council, Committee, and Public Meetings schedule (Carried)
• Confirmed Councillor Lundquist as Deputy Mayor through December 31, 2024 (8-1)
• Endorsed SNAP Pilot Project in West Lynde (Carried)
• Defeated motion to expand gateway maintenance to include removal of failing features on Regional/private property (4-5)
• Approved standardization of fire equipment for five years (Carried)

Heritage Whitby Advisory Committee

The provided agenda contains only procedural software placeholders and boilerplate text. There are no specific decisions, discussions, or agenda items listed for this meeting.

Regular Council Meeting

Whitby Town Council will decide on a draft plan of condominium and several sign by-law variances. The body will also consider the appointment of a Deputy Mayor for 2024 and a resolution supporting the Solve the Crisis Campaign regarding homelessness and mental health.

• Draft Plan of Condominium application for 400 and 414 Mary Street East
• Sign by-law variance requests for 100 Rossland Road West and 75 Consumers Drive
• Proposed amendment to Traffic By-law 8059-24 regarding pedestrian crossovers
• Creation of the Municipal Accommodation Tax Reserve Fund and affiliated policy
• Proposed name change of Pioneer Baptist Cemetery to Dryden Cemetery

Council approved minutes and proclamations, then considered the Deputy Mayor appointment. During debate, Mayor Roy asked Councillor Leahy to apologize or leave over remarks about Councillor Yamada; he refused. Council adjourned 6-3 without deciding the appointment, deferring it and all remaining agenda items to a future meeting.

• Approved minutes of June 24, August 12, September 16, and September 23, 2024 (Resolution 172-24)
• Endorsed proclamations for Child Care Worker and Early Childhood Educator Appreciation Day and World Polio Day, and flag raisings for World Homeless Day and World Polio Day (Resolution 173-24)
• Adjourned meeting 6-3 without deciding Deputy Mayor appointment
• Deferred Deputy Mayor appointment and all remaining agenda items to a future meeting

Joint Accessibility Advisory and Diversity and Inclusion Advisory Committees

The Joint Accessibility Advisory and Whitby Diversity and Inclusion Advisory Committees will approve the March 5, 2024 meeting minutes. They will receive updates on recent community events, review work‑plan progress, and consider proposed initiatives for 2025. A council update and other business will also be addressed before adjourning.

• Approve March 5, 2024 meeting minutes
• Event participation update (Harvest Festival, Christmas in the Village)
• Work plan updates
• Discussion of 2025 initiatives
• Council update

The Joint Accessibility Advisory and Whitby Diversity and Inclusion Advisory Committees met virtually and approved the minutes from their March 5, 2024 meeting. They discussed updates on event participation, including a shared booth at the Harvest Festival and a potential sensory room at Christmas in the Village, and reviewed work plans. No formal decisions were made beyond approving the previous minutes and adjourning.

• Approved minutes of March 5, 2024 (carried)
• Adjourned meeting at 8:43 p.m. (carried)

Whitby Sustainability Advisory Committee

The committee will approve the September 4 2024 minutes, hear a presentation on sustainable finance, and consider updates on the Sustainable Neighbourhood Action Plan (SNAP) program and upcoming sustainability events. No other decisions are listed.

• Approval of September 4 2024 meeting minutes
• Presentation on Sustainable Finance by member Catherine Philogene
• Discussion of Sustainable Neighbourhood Action Plan (SNAP) program
• Discussion of upcoming sustainability events
• Council update

The Whitby Sustainability Advisory Committee approved its September 4, 2024 minutes and received a presentation on sustainable finance, including green bonds and ESG investing. Staff reported that West Lynde was recommended for the SNAP pilot project, to be considered by Council on October 7, 2024. No substantive decisions were made beyond the minutes approval.

• Approved September 4, 2024 minutes (carried)

Special Council Meeting

The Whitby Town Council will hold a closed session for education, training, and confidential legal matters, including a report on continuing external counsel and a request for direction on a potential claim settlement. The meeting also includes a confirmatory by‑law to formally record the proceedings. No public decisions are scheduled.

• Closed Session – education and training for council members
• LS 14-24 – report authorizing continuation of external counsel retainer
• LS 15-25 – report requesting direction on settlement of a potential claim
• Confirmatory By-law – leave to introduce by‑law and dispense reading
• Rising and Reporting Out – procedural item

Council held a special meeting that included a closed session for training and legal advice. They received a confidential report on continuing external counsel and authorized the Commissioner of Financial Services to fund a capital budget shortfall related to a potential claim settlement. No other substantive decisions were made.

• Received confidential report LS 14-24 on external counsel retainer (Carried)
• Authorized funding for capital budget shortfall per confidential report LS 15-24 (Carried)

Committee of the Whole

The Committee of the Whole will consider a proposed amendment to Traffic By-law 8059-24 to add new pedestrian crossovers. It will also receive recommendations to endorse a Sustainable Neighbourhood Action Program pilot in West Lynde, to standardize fire‑department equipment for five years, and to adopt amendments to the Noise By-law. Several memoranda – including fence‑by‑law exemption requests and a driveway‑encroachment fee exception – will be received for information.

• Amend Traffic By-law 8059-24 to incorporate pedestrian crossover changes (PDE 09-24 Staff Report)
• Endorse delivery of the SNAP Pilot Project in West Lynde (CAO 17-24 Report)
• Approve standardization of fire and emergency services equipment for a five‑year period (FES 04-24 Report)
• Consider proposed amendments to Noise By-law #6917-14 (LS 13-24 Report)
• Receive fence‑by‑law exemption requests for 101 Carnwith Drive West and 1 Glencedar Crescent (Enforcement Services memoranda)

The Committee of the Whole received several reports and made recommendations to Council. It approved a motion to continue the Town's current level of service for gateway maintenance (Option 1), rejecting a proposal to expand maintenance to Regional and private property (Option 2) and a referral to consult with the Region. It also endorsed a SNAP pilot project in West Lynde, approved amendments to the Noise By-law, and referred two fence by-law exemption requests for further review.

• Approved motion to continue current gateway maintenance level (Option 1), removing NUB item GG-0022 (Carried)
• Rejected expansion of gateway maintenance to Regional/private property with $579,000 one-time and $106,000 annual costs (Motion Lost)
• Rejected referral of gateway maintenance report to October 7 Council meeting (Motion Lost)
• Endorsed SNAP Pilot Project in West Lynde neighbourhood (Carried)
• Approved proposed amendments to Noise By-law #6917-14 to be brought to Council (Carried)
• Referred fence by-law exemption requests for 101 Carnwith Dr W and 1 Glencedar Cres to staff for review and report in Q4 2024 (Carried)
• Deferred driveway encroachment exception for 89 Garden St to October 28, 2024 meeting (Carried)
• Approved revised Terms of Reference for 55+ Recreation Advisory Committee (Carried)

Committee of Adjustment

The agenda for the Whitby Committee of Adjustment meeting on 2024-09-19 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The meeting appears to have no substantive agenda items.

The Committee of Adjustment approved all three variance applications before it. It granted a reduced exterior side yard setback for 208 townhouses at 6760 Baldwin St N, allowed an additional apartment unit at 303 Green St, and permitted a temporary sales office at 500 Dundas St E. No applications were denied or tabled.

• Granted reduced exterior side yard setback from 3.0 m to 0.7 m for 3 townhouse blocks at 6760 Baldwin St N (carried)
• Granted variances to reduce lot area to 128 m²/unit and private amenity space to 0 m²/unit for new basement apartment at 303 Green St, subject to parking alterations (carried)
• Granted temporary residential sales office at 500 Dundas St E to serve development at 201 Hopkins St (carried)
• Adopted minutes of August 15, 2024 meeting (carried)

Special Council Meeting

Council will consider a development charges complaint and settlement offer regarding Unit 1, 1450 Victoria Street East. The meeting includes a closed session to discuss legal advice and potential litigation, as well as a delegation from Next Plumbing and Hydronics Supplies Inc.

• Development Charges Complaint - Unit 1, 1450 Victoria Street East
• Closed session regarding FS 25-24 Joint Report from Financial Services and Legal and Enforcement Services
• Delegation from Matthew Rutledge of Fogler, Rubinoff LLP representing Next Plumbing and Hydronics Supplies Inc.

Council authorized the Mayor and Clerk to execute a settlement with Next Plumbing & Hydronics Supplies Inc. regarding a development charge complaint for Unit 1, 1450 Victoria Street East, as outlined in confidential staff report FS 25-24. Council also directed staff to develop a framework for determining the non-residential rate under Development Charges By-law #7748-21. The settlement terms were discussed in closed session and are not public.

• Authorized Mayor and Clerk to execute Minutes of Settlement with Next Plumbing & Hydronics Supplies Inc. (carried)
• Directed staff to develop a procedural framework for determining the non-residential rate under Development Charges By-law #7748-21 (carried)
• Moved into closed session for litigation and solicitor-client privilege matters (carried)
• Rose from closed session and reported out on settlement authorization (carried)
• Adopted confirmatory by-law for the special meeting proceedings (carried)

Committee of the Whole

The Committee of the Whole will consider several planning and development items, including approval of a draft condominium plan for 400 and 414 Mary Street East. It will also vote on sign‑bylaw variances for 100 Rossland Road West and 75 Consumers Drive, and adopt a policy creating a Municipal Accommodation Tax Reserve Fund. A resolution supporting the Solve the Crisis Campaign and a condemnation of antisemitic vandalism will also be presented.

• Approve Draft Plan of Condominium (DEV-21-24) for 400 and 414 Mary Street East
• Approve sign‑bylaw variance for 100 Rossland Road West (Whitby Christian Assembly)
• Approve sign‑bylaw variance for 75 Consumers Drive (Beertown)
• Create Municipal Accommodation Tax Reserve Fund and adopt its policy
• Adopt resolution supporting the Solve the Crisis Campaign

The Committee of the Whole approved a motion supporting the Solve the Crisis Campaign, calling on provincial and federal governments to address homelessness, mental health, and addictions as a health priority. It also approved a draft plan of condominium for 400 and 414 Mary Street East, two sign by-law variances, a municipal accommodation tax reserve fund, a cemetery name change, and a motion condemning antisemitic vandalism.

• Approved motion supporting Solve the Crisis Campaign, urging provincial/federal action on homelessness (carried)
• Approved draft plan of condominium for 400 and 414 Mary Street East (carried)
• Approved sign by-law variance for Whitby Christian Assembly at 100 Rossland Road West (carried)
• Approved sign by-law variance for Beertown at 75 Consumers Drive (carried)
• Approved creation of Municipal Accommodation Tax Reserve Fund and policy (carried)
• Authorized name change of Pioneer Baptist Cemetery to Dryden Cemetery (carried)
• Directed staff to update Downtown Whitby Action Plan in 2025 (carried)
• Condemned antisemitic vandalism and directed CAO to support reporting hate crimes (carried)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee will approve the minutes from its June 13, 2024 meeting. It will hear a presentation on active‑transportation projects for 2024 and proposed projects for 2025. The committee will review the 2025 Education Initiative Proposal, the 2025 Capital Budget, and the 2025 Work Plan for the advisory committee.

• Approve minutes of June 13, 2024 meeting
• Presentation on 2024 active‑transportation projects and 2025 proposals
• Review 2025 Education Initiative Proposal
• Review 2025 Capital Budget
• Review 2025 Active Transportation and Safe Roads Advisory Committee Work Plan

The committee approved two educational initiatives for 2025: distributing materials along the Whitby Waterfront Trail and collaborating with school boards to develop bike safety materials for grade five students. It also approved its 2025 work plan priorities, including curb cutting and signage improvements. Staff noted some capital projects are deferred to 2026 due to financial constraints.

• Approved 2025 education initiatives: waterfront trail engagement and grade 5 school materials (carried)
• Approved 2025 work plan priorities: curb cutting, 2026 priorities review, and standard signage (carried)
• Approved previous minutes of June 13, 2024 (carried)
• Adjourned meeting at 6:01 p.m. (carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting to review a heritage permit application. The session includes a presentation from a property owner regarding proposed changes to a specific site.

• Heritage Permit Application for proposed front and side yard iron fence at 200 Colborne Street West

The Heritage Whitby Advisory Committee approved minutes from June 11, 2024, and supported a heritage permit application for an iron fence at 200 Colborne Street West, subject to staff-approved heritage design. No other formal decisions were made; the meeting included updates on a cemetery name change and other heritage matters.

• Approved minutes of June 11, 2024 (carried)
• Supported heritage permit for iron fence at 200 Colborne St. W., subject to staff-approved design (carried)

Public Meetings

The Town of Whitby is conducting statutory public meetings to discuss several land use applications. These include requests for zoning by-law amendments and official plan changes for specific properties.

• Zoning By-law Amendment for 1615 Brock Street South (Brookfield Residential)
• Official Plan and Zoning By-law Amendment for parcel North side of Stellar Drive, East of Thickson Road South (Menkes Champlain Inc.)
• Draft Plan of Subdivision and Zoning By-law Amendment for property on Coronation Road (CODR Holdings Limited)
• Zoning By-law Amendment for 7595 Duffs Road (GHD on behalf of William Feaver)

The Planning and Development Committee held public meetings for four development applications but made no decisions. The applications were presented by staff and applicants, and public comments were received. All items were procedural, with no votes or approvals recorded.

• No decisions made; all four applications were presented for public input only
• Zoning by-law amendment for 1615 Brock Street South (Brookfield Residential) heard
• Official plan and zoning amendments for Stellar Drive (Menkes Champlain Inc.) heard
• Draft plan of subdivision and zoning amendment for Coronation Road (CODR Holdings) heard
• Zoning by-law amendment for 7595 Duffs Road (GHD/William Feaver) heard

Whitby Diversity and Inclusion Advisory Committee

The committee is meeting to review summer events and plan for upcoming days of awareness. Members will also discuss the agenda for a joint meeting with the Accessibility Advisory Committee in October.

• Approval of June 6, 2024 meeting minutes
• Recap of summer events
• Planning for upcoming events and days of awareness
• Discussion of October joint meeting with Accessibility Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee met on September 5, 2024, and approved the minutes from its June 6, 2024 meeting. No substantive decisions were made; the meeting focused on recapping summer events, discussing upcoming events and days of awareness, and planning for a joint meeting with the Accessibility Advisory Committee.

• Approved minutes of June 6, 2024 meeting (carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting to receive a presentation on the update to the town's Green Standard. The committee will also discuss several sustainability programs and reports.

• Presentation by Fin MacDonald of Urban Equation regarding Whitby's Green Standard Update
• Discussion of Durham Greener Homes Program
• Discussion of Sustainable Neighbourhood Action Plan (SNAP) Program
• Review of Annual Sustainability Report
• Review of September Sustainability Events

The committee approved the June 5, 2024 minutes and received a presentation on the Whitby Green Standard update, including changes to energy and carbon requirements. Updates were provided on the Durham Greener Homes Program, the Sustainable Neighbourhood Action Plan (SNAP) pilot, and the Annual Sustainability Report, which recommended a $19/hour fee for a new Level 3 EV charging station. No formal decisions were made beyond approving the minutes.

• Approved June 5, 2024 minutes (carried)
• Heard presentation on Whitby Green Standard v2 update
• Received update on Durham Greener Homes Program
• Received update on SNAP pilot program
• Received update on Annual Sustainability Report with EV charging fee recommendation
• Discussed food inflation and local flooding education

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to review various accessibility updates and reports. The body will discuss provincial legislative reviews of public space design and updates regarding accessibility improvement grants.

• Provincial Legislative Review of Design of Public Spaces
• Accessibility Improvement Grant Updates
• Micromobility Devices on Multi-Use Trails Update
• Regional Accessibility Award
• Approval of June 4, 2024 meeting minutes

The Accessibility Advisory Committee approved a nomination for the Abilities Centre for the Regional Accessibility Award, recognizing their work on the LEAD Process. A motion to request Council establish a committee to explore a fully accessible playground in the waterfront area was lost. The committee also received updates on member training, provincial legislative review, and subcommittee activities.

• Approved minutes of June 4, 2024 (carried)
• Nominated Abilities Centre for Regional Accessibility Award (carried)
• Motion to request Council establish committee for accessible playground lost

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Special Council Meeting

Council is reviewing the 2023 audited financial statements and the appointment of Deloitte LLP for the 2024 audit. The body is also considering declaring a portion of town-owned land at 150 Winchester Road West as surplus for conveyance to Elexicon Energy Incorporated.

• Approval of 2023 Audited Consolidated Financial Statements
• Engagement of Deloitte LLP for the 2024 financial audit
• Proposed declaration of surplus land at 150 Winchester Road West for Elexicon Energy Incorporated
• By-law # 8106-24 regarding lot control for registered Plan of Subdivision (SW-2017-06)
• Closed session discussion on land expropriation for the Des Newman Boulevard Environmental Compensation Capital Project

Council declared a portion of town-owned land at 150 Winchester Road West surplus for conveyance to Elexicon for an electrical substation, enabling development in the Brooklin Community Secondary Plan. They also approved the 2023 audited financial statements and engaged Deloitte for the 2024 audit. Council authorized expropriation negotiations for the Des Newman Boulevard Environmental Compensation project and appointed Vanessa Dreckmann to the Diversity and Inclusion Advisory Committee.

• Declared surplus portion of Block 232, Plan 40M-1966 for conveyance to Elexicon (carried)
• Approved 2023 audited consolidated financial statements (Resolution 159-24, carried)
• Engaged Deloitte LLP for 2024 audit (Resolution 159-24, carried)
• Authorized expropriation proceedings for Des Newman Boulevard project (Resolution 161-24, carried)
• Appointed Vanessa Dreckmann to Diversity and Inclusion Advisory Committee (Resolution 162-24, carried)
• Passed By-law 8106-24 to lift part lot control on Plan SW-2017-06 (carried)

Committee of Adjustment

The agenda for the Whitby Committee of Adjustment meeting on July 18, 2024 contains no listed items. No rezoning proposals, contracts, ordinances, or public hearings are recorded. The document appears to be a procedural placeholder.

Regular Council Meeting

The meeting includes decisions on several planning and development applications, including a subdivision at 1636 Charles Street. Council will also consider updating the Municipal Heritage Register and authorizing new property designations. Additionally, the agenda covers the potential conveyance of surplus town lands to Habitat for Humanity GTA.

• Development applications for Official Plan Amendment 137 and a Draft Plan of Subdivision at 1636 Charles Street
• A $45,000 budget increase for Municipal Heritage Register evaluations
• Notice of Intention to Designate the Ontario County House of Refuge at 300 High Street
• Conveyance of town-owned lands at Hickory and Colborne and Dunlop and Hickory Street South to Habitat for Humanity GTA
• Temporary Zoning By-law Amendment for Nordeagle Developments Ltd.

Whitby Council declared two Town-owned parcels at Hickory/Colborne and Dunlop/Hickory Street South surplus and agreed to sell them to Habitat for Humanity GTA for $3.0 million, below fair market value, with a $3.0 million grant funded from the Federal Housing Accelerator Fund. Council also approved expropriation of 5345 Thickson Road North for the Mid-Block Arterial roadway project and approved a 2025-2027 multi-year budget process including Strong Mayor Powers. A Tribute (Charles Street) Limited subdivision and zoning application at 1636 Charles Street was approved 7-2, and the Deputy Mayor Appointment and Responsibilities Policy was adopted 5-4.

• Approved surplus declaration and $3.0M sale of Hickory/Colborne and Dunlop/Hickory Street South lands to Habitat for Humanity GTA, with $3.0M grant from Federal Housing Accelerator Fund
• Approved expropriation of 5345 Thickson Road North for Mid-Block Arterial Roadway Project
• Approved 2025-2027 Multi-year Budget Process including Strong Mayor Powers (7-2); amendment to limit budget to 2025-2026 lost 2-7
• Approved Official Plan Amendment 137, Draft Plan of Subdivision and Zoning By-law Amendment for Tribute (Charles Street) Limited, 1636 Charles Street (7-2)
• Adopted Deputy Mayor Appointment and Responsibilities Policy (5-4)
• Approved $2,250,000 capital budget for Mid-Block Arterial Phase 3 Detailed Design, funded from Growth Capital Reserve and Development Charges Reserve
• Approved single source awards to CIMA+ ($899,560) and GHD ($189,298) for Mid-Block Arterial Phase 2 detail design
• Approved traffic signalization at St Thomas Street and Winchester Road with up to $150,000 in 2025 capital budget

Committee of Adjustment

The provided document contains only procedural software metadata and boilerplate text. No specific applications or committee decisions are recorded in this text.

Public Meetings

This public meeting includes a review of a staff report regarding amendments to the Official Plan and Zoning By-law. The discussion focuses on changes to regulations for Accessory Apartment (Additional Dwelling Unit) policies.

• Amendments to the Official Plan and Zoning By-law (OPA-2024-W/01, Z-02-24)
• Changes to Accessory Apartment (Additional Dwelling Unit) policies and regulations
• Delegation from resident John Cockburn

The Town of Whitby held a public meeting to discuss proposed amendments to the Official Plan and Zoning By-law concerning accessory apartments. Staff provided an overview of the changes, and one public submission was received regarding properties in the Oak Ridges Moraine. No formal decisions were made during this meeting.

• Held public meeting on accessory apartment policies
• Received public comment regarding Oak Ridges Moraine zoning

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee meets on June 13, 2024. The agenda includes a presentation regarding the Town of Whitby's Parks and Recreation Master Plan. Members will also discuss traffic calming in school zones and detour planning for major projects.

• Presentation: Parks and Recreation Master Plan
• Feedback: Columbus Road Widening Project
• Update: Committee Terms of Reference
• Discussion: Traffic Calming in School Zones
• Review: Active Transportation Detour Planning and Signage

The committee approved the minutes from May 9, 2024. Members received a presentation on the Town's Parks and Recreation Master Plan and discussed traffic calming, unsafe driving, and active transportation detours.

• Approved May 9, 2024 meeting minutes (Carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee will discuss updates regarding Rowe House and the Farmers' Market. The committee is also scheduled to approve minutes from the May 14, 2024 meeting.

• Rowe House update
• Farmers' Market update
• Approval of May 14, 2024, minutes

The Heritage Whitby Advisory Committee approved its May 14, 2024 minutes and received updates on the James Rowe House renovation and the committee's Farmers' Market booth. No substantive decisions were made beyond approving the previous minutes and adjourning; the rest of the meeting was informational updates, questions, and requests for future updates.

• Approved May 14, 2024 minutes (carried)
• Adjourned the meeting at 8:15 p.m. (carried)

Committee of the Whole

The Committee of the Whole is deciding on several planning and engineering items, including a traffic signal at St Thomas Street and Winchester Road, a zoning by-law amendment for 55 Garrard Road, and multiple road and parking changes. They will also review the town's accessibility plan and ice allocation policy. The meeting includes public delegations on the traffic signal and Garden Street parking.

• Traffic signal at St Thomas Street and Winchester Road: $250,000 capital cost, $8,000 annual operating
• Zoning by-law amendment for 55 Garrard Road and Block 33 on Plan 40M-1315
• Mid-Block Arterial Phase 2 design: $899,560 to CIMA+, $189,298 to GHD
• Mid-Block Arterial Phase 3 design: $2,250,000 capital budget
• No parking on Garden Street between Burns Street and Dundas Street East

Whitby's Committee of the Whole approved traffic signalization at St Thomas Street and Winchester Road, directing staff to include up to $150,000 in the 2025 capital budget and $8,000 in annual operating costs starting 2026. The committee also approved a zoning amendment for three single detached lots at 55 Garrard Road and Block 33, authorized single-source awards for Mid-Block Arterial Phase 2 design, and approved a $2.25M capital budget for Phase 3 detailed design. Several traffic by-law items were deferred, including no-parking restrictions on Hunter Street and Garden Street, and the 2025-2027 budget process was deferred to the June 24 council meeting.

• Approved traffic signalization at St Thomas Street and Winchester Road, up to $150,000 in 2025 capital budget (Carried)
• Approved $8,000 annual operating cost for the signal starting 2026 (Carried)
• Approved zoning amendment for three single detached lots at 55 Garrard Road and Block 33 (Carried)
• Authorized single-source award to CIMA+ for $899,560 for Mid-Block Arterial Phase 2 design (Carried)
• Authorized single-source award to GHD for $189,298 for Mid-Block Arterial Phase 2 technical review (Carried)
• Approved $2,250,000 capital budget for Mid-Block Arterial Phase 3 detailed design (Carried)
• Deferred no-parking restrictions on Hunter Street pending staff and resident review (Carried)
• Deferred Garden Street on-street parking changes pending staff and resident review (Carried)

Special Council Meeting

The meeting includes a closed session regarding labour relations or employee negotiations. The Chief Administrative Officer will provide an update and report on the workforce market compensation review. Other items include standard procedural motions.

• Closed session for labour relations or employee negotiations
• Verbal update from CAO M. Gaskell regarding workforce market compensation review
• CAO 09-24 report on workforce market compensation review

Council adopted a 70th percentile target for the Town's pay philosophy and approved salary administration recommendations. The plan includes immediate adjustments for exempt/non-union staff and proposed adjustments for CUPE Local 53 representatives.

• Approved moving pay philosophy to a 70th percentile target (Resolution # 118-24)
• Set July 1, 2024, as the effective date for Exempt/Non-union group adjustments
• Approved 2024 implementation costs of $992,033 funded by $700,000 in operating savings and $292,033 from the General Contingency Reserve Fund
• Approved full-year budget impact of $1,984,066 for 2025, funded by $700,000 in savings and $1,284,066 phased into the tax-funded budget over four years
• Directed staff to propose market review adjustments to CUPE Local 53 representatives

Special Council Meeting

This special meeting is for the purpose of educating or training members, and no decisions will be made or considered. The agenda includes a tour of the Whitby Sports Complex construction site.

• Council tour of the Whitby Sports Complex construction site

A quorum was not present; therefore, no official meeting of Council took place. Members in attendance toured the Whitby Sports Complex construction site, but no minutes were recorded for that activity.

Whitby Diversity and Inclusion Advisory Committee

The committee will hear a presentation regarding the Whitby Parks and Recreation Master Plan. The meeting also includes discussions on upcoming community events and recruitment for a joint subcommittee.

• Presentation on Whitby Parks and Recreation Master Plan
• Recruitment for Joint Accessibility and Diversity Subcommittee
• Review of upcoming events including Pride Flag Raising and Emancipation Day

The Whitby Diversity and Inclusion Advisory Committee approved $680 for two Whitby Public Library events and a budget of up to $1,000 for Harvest Festival expenses. Members also received a presentation on the Town's Parks and Recreation Master Plan.

• Approved May 2, 2024 meeting minutes (Carried)
• Approved $680 from annual budget for library Star Lore and Dream Catcher events (Carried)
• Approved spending budget up to $1,000 for Harvest Festival expenses (Carried)

Whitby Sustainability Advisory Committee

The committee will review presentations regarding the Town of Whitby’s Parks and Recreation Master Plan and sustainable procurement. The meeting also includes an update on the Whitby Green Standard and a Q&A session with Durham Region's Manager of Sustainability.

• Presentation: Town of Whitby’s Parks and Recreation Master Plan
• Presentation: Sustainable Procurement
• Whitby Green Standard Update
• Q&A with Ian McVey, Manager of Sustainability, Regional Municipality of Durham

The committee received presentations on the Town of Whitby’s Parks and Recreation Master Plan and the Durham Community Energy Plan. Staff provided updates on the Whitby Green Standard and upcoming sustainability events. No substantive policy decisions were made other than procedural approvals.

• Approved minutes of May 1, 2024 (Carried)

Accessibility Advisory Committee

The committee will hear a presentation regarding the Town of Whitby’s Parks and Recreation Master Plan. The agenda also includes updates on the 2023-2026 Accessibility Plan and National AccessAbility Week. Additionally, the committee will discuss regional accessibility award nominations.

• Presentation on the Town of Whitby’s Parks and Recreation Master Plan
• Update on the 2023-2026 Accessibility Plan
• National AccessAbility Week update
• Regional Accessibility Award Whitby nominations

The Accessibility Advisory Committee approved a $10,000 matching grant for Circle Taxi after confirming they met accessibility service conditions. The committee also nominated the Abilities Centre for the Regional Accessibility Award. Staff presented the Parks and Recreation Master Plan, and members requested feedback on accessibility features by June 14.

• Approved previous minutes from May 7, 2024
• Nominated Abilities Centre for Regional Accessibility Award
• Approved $10,000 Accessibility Improvement Grant for Circle Taxi
• Confirmed Circle Taxi met grant conditions for accessible vehicles
• Requested member feedback on Parks and Recreation Master Plan by June 14

Special Council Meeting

Whitby's Special Council Meeting on June 3, 2024, includes a presentation and report on the 2024 Biennial Community Survey results, and a recommendation to approve the name 'Kent Mills' for an unnamed mid-block arterial road in south Brooklin. The meeting also includes routine procedural items such as roll call, declarations of interest, and a confirmatory by-law.

• Presentation and report on 2024 Biennial Community Survey results (CAO 15-24)
• Recommendation to approve 'Kent Mills' as name for mid-block arterial road in south Brooklin (PDP 36-24)
• Confirmatory by-law to confirm proceedings of the meeting

Council approved the name Kent Mills for an unnamed mid-block arterial road in south Brooklin. The meeting also included a presentation on the 2024 Biennial Community Survey results.

• Approved the name Kent Mills for the unnamed mid-block arterial road in south Brooklin (7-2)
• Denied amendment to name the road Meadoway
• Denied motion to defer consideration of the road naming report to June 24, 2024
• Received 2024 Biennial Community Survey Results report for information

Committee of the Whole

The Committee of the Whole is deciding on several planning items, including a review of the Municipal Heritage Register, a proposed subdivision at 1636 Charles Street, and a traffic signal at St Thomas Street and Winchester Road. They will also consider heritage designation for 300 High Street and other development applications. Public delegations are scheduled for several items.

• Heritage Register review: possible designations and removal of properties before Dec 31, 2024
• Tribute (Charles Street) Ltd.: OPA 137, draft subdivision, zoning amendment at 1636 Charles Street
• Traffic signal at St Thomas Street and Winchester Road, $250,000 capital cost
• 300 High Street: Notice of Intention to Designate under Ontario Heritage Act
• Brooklin (AD) LP: draft subdivision and zoning at 7362/7432 Ashburn Road

Whitby's Committee of the Whole approved Official Plan Amendment 137, a draft plan of subdivision, and a zoning by-law amendment for Tribute (Charles Street) Limited at 1636 Charles Street, with an amendment requiring about 2,400 square metres of parkland to be conveyed. The committee also approved heritage register changes, a heritage designation notice for 300 High Street, and several other planning applications. Several items, including a St Thomas Street and Winchester Road traffic signal report, were deferred because the meeting adjourned at 11:00 p.m. under the Procedure By-law.

• Approved Official Plan Amendment 137, draft plan of subdivision (SW-2024-01), and zoning amendment (Z-03-24) for Tribute (Charles Street) Limited, 1636 Charles Street, with parkland conveyance amendment
• Approved heritage register review recommendations, including $45,000 increase to capital project #81237201 (from $60,000 to $105,000) and removal of remaining properties from the register before December 31, 2024
• Approved notice of intention to designate 300 High Street (Ontario County House of Refuge) under the Ontario Heritage Act, with deadline extension to May 31, 2025
• Approved temporary zoning by-law amendment for Nordeagle Developments Ltd. (Z-06-24)
• Approved draft plan of condominium for Brookfield Residential (Ontario) Station No.3 Limited, 201 Brock Street South (CW-2024-03)
• Approved draft plan of subdivision and zoning amendment for Brooklin (AD) Limited Partnership, 7362 and 7432 Ashburn Road (SW-2021-12, Z-21-21)
• Approved Official Plan Amendment 136 and zoning amendment for The DK Royal Stars Group Inc., Des Newman Boulevard and Woodrow Court (OPA-2024-W/03, Z-05-24)
• Deferred St Thomas Street at Winchester Road signalization report (PDE 04-24) and other items due to 11:00 p.m. adjournment

Special Council Meeting

This is a special council meeting focused on the Town-Initiated Official Plan Review. Council will receive staff report PDP 35-24 for information and hold a public discussion on potential revisions, as required by the Planning Act. The meeting includes presentations and delegations on the review, plus a confirmatory by-law and adjournment.

• PDP 35-24 staff report on Town-Initiated Official Plan Review
• Presentation by Susanne MacDonald, Senior Planner, SGL Planning and Design
• Delegations by Rosemary Smith (Intentionally Built Communities & Imagining Home) and Erin O'Reilly (Durham Family Resources)
• Attachments include Whitby GO PMTSA Study Area Map and Brooklin Urban Area Expansion Study Area Map
• Confirmatory by-law to confirm proceedings of the May 29, 2024 special meeting

Council received a report on the Town-Initiated Official Plan Review for information. The meeting included a presentation on growth focus areas and feedback from delegations regarding affordable and inclusionary housing.

• Received Report PDP 35-24 for information regarding the Official Plan Review (Carried)
• Approved confirmatory by-law for the May 29, 2024 special meeting proceedings (Carried)

Regular Council Meeting

Whitby Council is deciding on several planning and administrative matters, including a new 4% Municipal Accommodation Tax on hotels, multiple zoning and subdivision approvals, and updates to council procedures. The meeting includes public delegations on a development at 2002 Rossland Road East and a police update. Most items are routine approvals, but the tax and by-law changes could affect residents and businesses.

• Approve 4% Municipal Accommodation Tax effective July 1, 2024, with agreement with ORHMA for collection
• Zoning by-law amendment for 700 Rossland Road East and 3115/3125 Garden Street (DEV-06-24)
• Draft plan of subdivision approval at Conlin Road and Anderson Street (DEV-17-21)
• Extension of draft plan approval for 6605 Cochrane Street by 5 years to October 19, 2029
• Revised Procedure By-law with new rules for meeting times, delegate registration, and member conduct

Council approved a new 4% Municipal Accommodation Tax effective July 1, 2024, and the creation of the Whitby Tourism Development Corporation. Several land acquisitions and zoning amendments were approved, and the Council Expense Policy was revised.

• Approved 4% Municipal Accommodation Tax effective July 1, 2024
• Approved revised Council Expense Policy (5-3)
• Approved Deputy Mayor appointment policy (5-3)
• Approved Official Plan and Zoning amendments for 2002 Rossland Road East
• Approved land acquisition at Baldwin Street and Winchester Road from MTO
• Approved land transfer from Metrolinx to the Regional Municipality of Durham
• Approved two new property tax pre-authorized payment plans
• Approved revised Procedure By-law regarding meeting rules and delegate registration

Special Council Meeting

This is a special council meeting with a closed session covering two confidential legal reports: a litigation update on uninsured claims and OLT matters, and authorization to continue retaining external counsel. The rest of the agenda is procedural (roll call, confirmatory by-law, adjournment). No public decisions are listed.

• Closed session under Municipal Act 2001, s. 239(2)(e) and (f)
• LS 08-24: Litigation update on uninsured claims and OLT matters
• LS 09-24: Authorization to continue retainer of external counsel
• Confirmatory by-law to confirm proceedings of the meeting

Council received a confidential litigation update and authorized the use of contingency funds for legal costs. The meeting was primarily focused on closed-session reports regarding litigation and solicitor-client privilege.

• Received Confidential Report LS 08-24 regarding uninsured claims and OLT matters for information (Carried)
• Received Confidential Report LS 09-24 regarding external counsel for information (Carried)
• Authorized staff to draw up to $40,000 from the General Contingency account for external legal fee variances at the end of 2024, if required (Carried)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on May 16, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content for residents to review.

The Committee of Adjustment approved a minor variance for a sunroom addition at 26 Eldridge Pl. Additionally, the committee granted two land severance applications for properties located at 811A Dundas St W and 9795 Baldwin St N, both subject to conditions outlined in staff reports.

• Approved rear yard setback variance for 26 Eldridge Pl
• Approved land severance for 811A Dundas St W subject to conditions
• Approved land severance for 9795 Baldwin St N subject to conditions
• Adopted minutes from March 21, 2024 meeting

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting to discuss heritage matters, including a presentation on James Rowe House restorations, an Official Plan review update, and plans for a heritage summer student and a Cenotaph 100th anniversary parade. The agenda is largely routine, with no major decisions or public hearings listed.

• Presentation by David Prashad, Capital Projects Manager, on James Rowe House restorations
• Official Plan Review staff update
• Heritage Summer Student discussion
• Cenotaph 100 Year Anniversary Parade on June 2, 2024 at 10:00 a.m.
• Approval of April 9, 2024 minutes

The committee approved the minutes from the April 9, 2024 meeting. Members received a presentation on the James Rowe House Restorations and an update on the Official Plan Review.

• Approved April 9, 2024 meeting minutes (Carried)

Special Council Meeting

Whitby Town Council is holding a special meeting with a closed session to discuss a proposed acquisition of environmental compensation land, citing land disposition and solicitor-client privilege. The open portion includes a presentation and report from the Economic Development Division (CAO 29-24) for information only, plus routine procedural items like a confirmatory by-law and adjournment.

• Closed session on proposed acquisition of environmental compensation land (FS 33-24)
• Economic Development Division overview presentation and report (CAO 29-24)
• Confirmatory by-law to confirm proceedings of the May 13, 2024 special meeting
• Public comments accepted via written correspondence or delegation request by noon the day before

Council approved the acquisition and naturalization of property for environmental compensation, funded by the Town Property Reserve. The decision included waiving the standard appraisal requirement and authorizing the Chief Administrative Officer to execute the purchase agreement.

• Approved acquisition of environmental compensation land (Carried)
• Waived appraisal requirement for the property acquisition (Carried)
• Authorized CAO and Treasurer to execute purchase agreement (Carried)
• Received Economic Development Overview report for information (Carried)

Committee of the Whole

The Committee of the Whole is considering a draft plan of condominium at 1010 Dundas Street, a 4% Municipal Accommodation Tax on lodging, a revised procedure by-law with new meeting times and rules, and several other administrative items. The meeting includes staff reports and recommendations for Council action.

• Draft Plan of Condominium for HarbourTen10 Residences Inc. at 1010 Dundas Street (File DEV-11-24)
• Municipal Accommodation Tax by-law at 4% effective July 1, 2024, with creation of Whitby Tourism Development Corporation
• Revised Procedure By-law: new meeting times (5:30 p.m. Committee, 6:30 p.m. Planning, 7:00 p.m. Council), 10-day notice for motions, 11:00 p.m. adjournment
• Land transfer: acquire parts of PIN 26487-0201 from Metrolinx and convey to Region of Durham, waiving appraisal and public notice
• New property tax pre-authorized payment plans and $150 tax roll sub-search fee

Whitby's Committee of the Whole approved a 4% Municipal Accommodation Tax (MAT) effective July 1, 2024, to be collected from local accommodations, along with creating a tourism Municipal Services Corporation named Whitby Tourism Development Corporation. Council also approved a draft plan of condominium for HarbourTen10 Residences Inc. at 1010 Dundas Street and directed staff to bring forward a revised Procedure By-law with several rule changes. A motion to remove council spouses' and guests' eligibility for event tickets under the Council Expense Policy was lost, and the revised policy was approved as presented.

• Approved Draft Plan of Condominium for HarbourTen10 Residences Inc., 1010 Dundas Street (File DEV-11-24 / CW-2024-02), subject to conditions
• Approved 4% Municipal Accommodation Tax effective July 1, 2024, and directed a by-law be brought forward
• Authorized agreement with Ontario Restaurant Hotel & Motel Association (ORHMA) to collect the MAT
• Authorized incorporation of Whitby Tourism Development Corporation (WTDC) as the tourism Municipal Services Corporation
• Directed staff to bring forward a revised Procedure By-law with changes including 10-day notice of motion deadline, 11:00 p.m. adjournment, delegate registration by 8:00 a.m. meeting day, and one-minute member announcements
• Directed staff to bring a draft policy on the appointment and responsibilities of the Deputy Mayor to the June 3 Committee of the Whole meeting
• Approved acquisition of land (Parts 2, 3, 4, 5, 9 & 10 on Plan 40R-32247, PIN 26487-0201) from Metrolinx and its conveyance to the Regional Municipality of Durham
• Approved revised Council Expense Policy (G050); motion to remove spouse/guest event ticket eligibility lost

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting to discuss several items, including revisions to its terms of reference, the 2024 active transportation projects and budget, its work plan, maintenance of active transportation facilities during construction, and the Henry Street Bridge Renovation Project. The committee will also consider approving minutes from its March 14, 2024 meeting. Public participation is allowed virtually or in person with prior registration.

• 2024 Active Transportation Projects and Budget Items
• Henry Street Bridge Renovation Project: Committee Feedback
• Active Transportation and Safe Roads Advisory Committee Terms of Reference Revisions
• Maintenance of Active Transportation Facilities during Construction Activities
• Approval of March 14, 2024 minutes

The committee approved previous minutes and reviewed proposed changes to its Terms of Reference, including reducing member numbers and adding a Youth Council Liaison. Staff presented 2024 active transportation projects and budget items, prompting discussion on bike lanes and speed regulation. The committee's Work Plan was deferred to a future meeting, and the session adjourned early due to a loss of quorum.

• Approved March 14, 2024 minutes
• Reviewed proposed Terms of Reference revisions (no vote recorded)
• Reviewed 2024 Active Transportation Projects and Budget items (no vote recorded)
• Deferred Committee Work Plan to future meeting
• Reviewed Henry Street Bridge Renovation feedback (no vote recorded)
• Adjourned meeting at 6:02 p.m. due to lack of quorum

Accessibility Advisory Committee

The Accessibility Advisory Committee is holding a routine virtual meeting. The agenda includes approving previous minutes, an accessibility plan update, National AccessAbility Week, and subcommittee updates. No specific decisions or proposals are detailed in the agenda.

• Approval of April 2, 2024 minutes
• Accessibility Plan Update
• National AccessAbility Week discussion
• Site Plans and Built Environment Subcommittee update
• Communication and Customer Service Subcommittee update

The Accessibility Advisory Committee endorsed the 2023-2026 Accessibility Plan and approved a conditional grant for Circle Taxi. The committee also requested that Council include accessibility questions in all public surveys.

• Approved 2023-2026 Accessibility Plan as written
• Approved $10,000 matching grant for Circle Taxi conditional on financial updates and maintaining four accessible taxis
• Requested Council direct Staff to include accessibility and inclusion questions on all public-facing consultations and surveys
• Approved minutes of April 2, 2024

Special Council Meeting

Whitby Council is holding a special meeting to receive the draft Parks and Recreation Master Plan for information, proceed with further community consultation, and later adopt a final plan in fall 2024. The agenda also includes appointments to the Downtown Whitby Business Improvement Area Board of Management and a closed session for collective bargaining with CUPE Local 53.

• Draft Parks and Recreation Master Plan presented by Monteith Brown Planning Consultants and Tucker-Reid & Associates
• Appointments of Erik Igel, Anne Marie Henry-Lyons, and Kenesha Lewis to Downtown Whitby BIA Board until Nov 14, 2026
• Closed session for labour negotiations with CUPE Local 53 (part-time workers)

Council approved the renewal of a collective agreement for part-time CUPE Local 53 employees and appointed three members to the Downtown Whitby BIA Board. Council also received a draft Parks and Recreation Master Plan and directed staff to conduct final community consultations.

• Ratified renewal of Collective Agreement with CUPE Local 53 - Part-time for June 1, 2023 to May 31, 2026 (Carried)
• Appointed Erik Igel, Anne Marie Henry-Lyons, and Kenesha Lewis to the Downtown Whitby Business Improvement Area Board of Management through November 14, 2026 (Carried)
• Received draft Parks and Recreation Master Plan for information and directed staff to proceed with final community consultation (Carried)

Committee of the Whole

The Committee of the Whole is meeting to consider four planning staff reports, each with a recommendation for Council approval. These include a zoning by-law amendment for 700 Rossland Road East and 3115/3125 Garden Street, a draft plan of condominium for 1604 Charles Street, a draft plan of subdivision and zoning amendment at Conlin Road and Anderson Street, and an extension of a draft approved plan of subdivision for 6605 Cochrane Street. The meeting also includes delegations from residents and applicants related to two of these items.

• Zoning by-law amendment for 700 Rossland Road East and 3115/3125 Garden Street (DEV-06-24, Z-01-24)
• Draft plan of condominium for 1604 Charles Street (DEV-05-24, CW-2024-01)
• Draft plan of subdivision and zoning amendment at Conlin Road and Anderson Street (DEV-17-21, SW-2021-06, Z-11-21)
• Extension of draft approved plan of subdivision for 6605 Cochrane Street by 5 years to October 19, 2029 (DEV-05-20, SW-2020-02)
• Delegations from Maureen Z. Moloney, Adam Layton, and Anthony Biglieri on planning items

The Committee of the Whole approved a zoning by-law amendment for a development at 700 Rossland Road East and 3115/3125 Garden Street, contingent on final Official Plan approval and site plan issuance. They also approved a Draft Plan of Condominium at 1604 Charles Street and a Draft Plan of Subdivision at Conlin Road and Anderson Street. A motion to refund a $3,479.10 fee for a subdivision extension at 6605 Cochrane Street was defeated, though the extension itself was approved.

• Approved zoning amendment for 700 Rossland Road East (Carried)
• Approved Draft Plan of Condominium at 1604 Charles Street (Carried)
• Approved Draft Plan of Subdivision at Conlin Road and Anderson Street (Carried)
• Approved 5-year extension of Draft Approved Plan of Subdivision at 6605 Cochrane Street (Carried)
• Motion to refund $3,479.10 subdivision fee defeated (Motion Lost)
• Meeting adjourned at 7:50 p.m. (Carried)

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting to approve previous minutes, hear a presentation from Region of Durham outreach supervisors on the Settlement Program, and discuss upcoming events and volunteer opportunities. The agenda is largely routine, with no major decisions or public hearings listed.

• Presentation by Kendal Stoiner and Kalene Moreira on Durham Region Settlement Program
• Approval of February 1, 2024 minutes
• Discussion of upcoming events: Disability Flag Raising, Pride Flag Raising, Youth Pride Day, Indigenous Peoples Day
• Call for volunteers for Joint Accessibility and Diversity Committee Event Subcommittee
• Upcoming guest presentation on Parks and Recreation Master Plan in June

The Whitby Diversity and Inclusion Advisory Committee approved financial sponsorship for four upcoming community events. The committee also discussed upcoming guest presentations and a request for volunteers for a joint event subcommittee.

• Approved February 1, 2024 meeting minutes
• Approved $300 total financial sponsorship for Pride Flag Raising ($25), Unsyncable Movie Screening ($100), Youth Pride Day ($100), and Indigenous Peoples Day Event ($75)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting to approve previous minutes, hear a presentation on invasive species management, and discuss municipal sustainability matters. The agenda also includes updates on April and May sustainability events, correspondence, and a council update. No decisions on substantive items are listed.

• Presentation on Invasive Species Management by Junaid Khan, Project Manager, Sustainability and Climate Change
• Approval of minutes from April 3, 2024 meeting
• Discussion of April sustainability events (tree unveiling, LEAF planting, Repair Cafe, etc.)
• Discussion of May sustainability events (Day of Action on Litter, World Bee Day, etc.)

The committee approved the minutes from the April 3, 2024 meeting. Members held discussions with town staff regarding invasive species management and various municipal sustainability matters, including stormwater and green infrastructure.

• Approved April 3, 2024 meeting minutes (Carried)

Regular Council Meeting

Whitby Council is deciding on several key items, including the 2024 property tax rates and final billing due dates, the Downtown Whitby BIA's $220,500 special levy budget, and traffic calming measures for Port Whitby. They will also consider a draft plan of condominium at Coronation and Twin Streams Roads, a lease for the Durham Region Farmers' Market, and a partnership with Durham College for fire services scholarships.

• Approve 2024 property tax rates and final due dates of June 24 and September 24, 2024
• Approve Downtown Whitby BIA 2024 budget with $220,500 special tax levy
• Direct traffic calming in Port Whitby: 40 km/h speed limit, Community Safety Zone from Charles to Dufferin Street
• Approve draft plan of condominium at northeast corner of Coronation Road and Twin Streams Road (DEV-29-23)
• Authorize lease with Durham Region Farmers' Market for Parking Lot 9 in Brooklin and Celebration Square, May 1, 2024 to April 30, 2027

Whitby Council approved its 2024 property tax rates and final billing due dates of June 24 and September 24, 2024, and approved the Downtown Whitby BIA 2024 budget including a $220,500 special tax levy. Council also approved a draft plan of condominium at Coronation Road and Twin Streams Road, directed Port Whitby traffic calming measures, and approved leases and agreements including a farmers' market lease and a 9-1-1 joint powers agreement. All recorded resolutions carried; no substantive items were denied or tabled, though one planning matter (2002 Rossland Road East) was deferred to the May 27, 2024 Council meeting.

• Approved 2024 property tax rates and final billing due dates of June 24 and September 24, 2024 (Carried)
• Approved Downtown Whitby BIA 2024 budget including a $220,500 special tax levy (Carried)
• Approved Draft Plan of Condominium at northeast corner of Coronation Road and Twin Streams Road, File DEV-29-23 (Carried)
• Directed Port Whitby traffic calming: Community Safety Zone, crosswalk markings, 40 km/h speed limit, added enforcement (Carried)
• Approved Durham Region Farmers' Market Association lease for Parking Lot 9 in Brooklin and Celebration Square, May 1, 2024 to April 30, 2027 (Carried)
• Approved Durham College partnership with two Inclusive Excellence Scholarships valued at approximately $7,500 each, $15,000 annually (Carried)
• Approved DFO use of Gordon Fields, Gordon Street Boat Ramp parking lot and lands near Promenade Lake Park for harbour remediation, July 15, 2024 to October 31, 2026 (Carried)
• Approved amendments to Commemorative Tree and Bench Policy MS 260 and 2024 fee structure (Carried)

Special Council Meeting

This is a Special Council Meeting of Whitby, ON, but the agenda text contains no substantive items — only software interface labels and empty fields. There are no decisions, discussions, or proposals listed, so the meeting appears to be procedural or the agenda was not populated.

Special Council Meeting

This is a special council meeting with a closed session. Council will move in-camera to discuss labour relations or employee negotiations, including a presentation by Marianne Love of ML Consulting on municipal compensation practice at the Town. The rest of the agenda is procedural (call to order, roll call, declarations, adjournment).

• Closed session under Municipal Act Section 239(2)(d) for labour relations or employee negotiations
• Presentation by Marianne Love, ML Consulting, on municipal compensation practice
• Hybrid in-person and virtual meeting format
• Meeting runs 5:30-7:00 PM in Council Chambers, Whitby Town Hall

The Whitby Council held a special meeting that included a closed session regarding labour relations and employee compensation. During the closed portion, a presentation on municipal compensation practice was given, but no decisions were made. The meeting adjourned without any public votes or substantive decisions recorded.

• Closed session on labour relations approved (Carried)
• Presentation on municipal compensation practice received (No decisions made)
• Motion to rise from closed session approved (Carried)
• Meeting adjourned (Carried)

Public Meetings

Whitby's Planning Act public meetings on April 22, 2024, cover four development applications. Council will hear staff reports, applicant presentations, and public comments on each item before making decisions. The largest is a draft plan of subdivision, official plan amendment, and zoning by-law amendment for 1636 Charles Street by Tribute (Charles Street) Limited, with multiple residents registered to speak.

• Temporary zoning by-law amendment by Nordeagle Developments Ltd. at Montecorte Street and Victoria Street West (DEV-10-24)
• Zoning by-law amendment for 55 Garrard Road and Block 33 on Plan 40M-1315 by The Baird Team Royal Lepage Baird Real Estate (DEV-08-24)
• Official plan and zoning by-law amendments by The DK Royal Stars Group Inc. at Des Newman Boulevard and Woodrow Court (DEV-09-24)
• Draft plan of subdivision, official plan amendment, and zoning by-law amendment by Tribute (Charles Street) Limited at 1636 Charles Street (DEV-07-24)

The meeting consisted of presentations and public comments regarding four planning reports. No substantive decisions, approvals, or denials were recorded during the session.

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on April 18, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a system-generated template with no substantive content.

The Committee granted a rear yard setback variance for a sunroom addition and approved two separate land severance applications. All three applications were carried following public hearings.

• Approved rear yard setback reduction from 10.0 m to 8.2 m at 26 Eldridge Pl
• Approved land severance to create a 420.1 m2 lot at 811A Dundas St W
• Approved land severance to create a 10,864.70 m2 lot at 9795 Baldwin St N
• Adopted minutes from the March 21, 2024 meeting

Committee of the Whole

The Committee of the Whole is meeting to discuss and provide direction on several staff reports, including potential traffic calming measures for Port Whitby, the transition of the blue box program to full producer responsibility, and a 9-1-1 agreement with Durham Region. The agenda also includes a presentation on the Integrity Commissioner's annual report and a delegation from a resident on the traffic item.

• PDE 02-24: Port Whitby traffic consideration, seeking council direction on potential traffic calming elements
• CMS 06-24: Blue Box transition to full Extended Producer Responsibility (July 1, 2024), including a battery collection pilot and an agreement with Circular Materials Ontario
• CAO 07-24: Authorization for Mayor and Clerk to sign 9-1-1 Joint Powers Agreement with Durham Region
• Correspondence #2024-235: Integrity Commissioner's Annual Report presented by Principles Integrity
• Delegation by Wenda Abel on Port Whitby traffic (PDE 02-24)

The Committee approved several traffic safety improvements for Port Whitby, including a new Community Safety Zone and a 40 km/h speed limit. Other decisions included authorizing a 9-1-1 telephone system agreement with Durham Region and continuing a curbside battery collection pilot.

• Approved Community Safety Zone from Charles Street to Dufferin Street
• Approved 40 km/h area speed limit and signage for Port Whitby
• Approved crosswalk pavement markings at stop signs in Port Whitby
• Requested additional parking and Highway Traffic Act enforcement in Port Whitby
• Authorized Mayor and Clerk to sign 9-1-1 Joint Powers Agreement with Durham Region
• Directed staff to continue curbside battery collection pilot program
• Authorized agreement with Circular Materials Ontario for blue box promotional services
• Received Integrity Commissioner's Annual Report for information

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting to review heritage permit applications and hear a presentation on the Brock Street Re-design Project. The committee will also approve minutes from its March 12, 2024 meeting. Public comments and delegation requests are due by noon the day before the meeting.

• Presentation on Brock Street Re-design Project by Christy Chrus, Manager, Creative Communities
• Heritage permit application for window feature restoration at 508 John Street West
• Heritage permit application for front breezeway addition, garage replacement, and rear addition at 1009 Centre Street South
• Approval of minutes from March 12, 2024 meeting

The Heritage Whitby Advisory Committee approved its March 12, 2024 minutes and supported two heritage permit applications. It supported restoring the rose window feature at 508 John Street West, with member Vincent Santamaura declaring a conflict and not taking part in discussion or voting. It also supported a front breezeway addition, garage replacement, and rear addition at 1009 Centre Street South. The committee received a presentation on the Brock Street Re-design Project but made no decision on it.

• Approved March 12, 2024 minutes (carried)
• Supported heritage permit to restore rose window at 508 John Street West (carried; Santamaura conflicted, did not participate)
• Supported heritage permit for breezeway and rear addition, and garage replacement at 1009 Centre Street South (carried)
• Received Brock Street Re-design Project presentation; no decision recorded
• Adjourned at 8:30 p.m. (carried)

Special Council Meeting

Whitby's Special Council meeting on April 8, 2024, will consider a staff recommendation to extend the draft approval of a subdivision plan at 590 Myrtle Road West by three years, to April 20, 2027. The meeting also includes a closed session to discuss the City of Pickering's proposed sale of Elexicon shares, followed by a confirmatory by-law and adjournment.

• Extension of Draft Approved Plan of Subdivision SW-2016-07 for Uxbridge Nurseries Ltd. at 590 Myrtle Road West
• Closed session on FS 10-24: Update on City of Pickering's Proposed Sale of Elexicon Shares
• Confirmatory by-law to adopt proceedings of the meeting

Council approved a three-year extension for the Draft Approved Plan of Subdivision SW-2016-07 at 590 Myrtle Road West. In a closed session, Council decided to retain Whitby's 32% ownership of Elexicon Corporation as a long-term investment while phasing out dividend revenue from the operating budget between 2026 and 2035. All resolutions were carried without recorded dissent.

• Approved 3-year extension for Draft Approved Plan of Subdivision SW-2016-07 (Carried)
• Approved retention of Whitby's 32% Elexicon Corporation ownership (Carried)
• Approved phase-out of Elexicon dividend revenue from budget 2026-2035 (Carried)
• Approved confirmatory by-law for meeting proceedings (Carried)

Committee of the Whole

Whitby's Committee of the Whole will consider several staff recommendations, including approving an Official Plan and Zoning By-law amendment for a development at 2002 Rossland Road East, setting 2024 property tax rates and due dates, and approving the Downtown Whitby BIA's 2024 budget with a $220,500 special levy. The committee will also review a draft condominium plan, a lease for the Durham Region Farmers' Market, and a request from Fisheries and Oceans Canada to use town lands for harbour remediation.

• Approve Official Plan Amendment No. 135 and Zoning By-law amendment for Devon Downs Developments at 2002 Rossland Road East (DEV-21-18)
• Approve 2024 property tax rates and final due dates of June 24 and September 24, 2024
• Approve Downtown Whitby BIA 2024 budget with $220,500 special tax levy
• Approve draft plan of condominium for 3425 Coronation Developments at Coronation Road and Twin Streams Road
• Authorize lease with Durham Region Farmers' Market for Parking Lot 9 and Celebration Square, May 2024 to April 2027

Whitby's Committee of the Whole deferred consideration of Staff Report PDP 15-24 — Official Plan Amendment #135 and a Zoning By-law amendment for Devon Downs Developments Ltd. at 2002 Rossland Road East — to the May 27, 2024 Council meeting, after first amending the deferral date from April 29 to May 27. The committee approved a draft plan of condominium for 3425 Coronation Developments Limited at Coronation Road and Twin Streams Road, and approved the Downtown Whitby BIA's 2024 budget including a $220,500 special tax levy. It also approved 2024 property tax rates with final bill due dates of June 24 and September 24, 2024, a Durham Region Farmers' Market lease for Parking Lot 9 in Brooklin and Celebration Square from May 1, 2024 to April 30, 2027, a Durham College fire scholarship partnership, updates to the Commemorative Tree and Bench Policy, and DFO use of Town lands for harbour remediation.

• Deferred Staff Report PDP 15-24 (Official Plan Amendment #135 and Zoning By-law amendment, 2002 Rossland Road East) to the May 27, 2024 Council meeting (Carried)
• Amended the deferral date from April 29, 2024 to May 27, 2024 (Carried)
• Approved Draft Plan of Condominium for 3425 Coronation Developments Limited, Coronation Road and Twin Streams Road (Carried)
• Approved Downtown Whitby BIA 2024 Budget including a $220,500 special tax levy (Carried)
• Approved 2024 property tax rates and final bill due dates of June 24 and September 24, 2024 (Carried)
• Approved Durham Region Farmers' Market lease for Parking Lot 9 in Brooklin and Celebration Square, May 1, 2024 to April 30, 2027 (Carried)
• Approved Durham College Inclusive Excellence Scholarship partnership with Whitby Fire & Emergency Services, two $7,500 scholarships annually (Carried)
• Approved amendments to Commemorative Tree and Bench Policy MS 260 and 2024 fee structure; granted DFO use of Gordon Fields and other Town lands for harbour remediation (Carried)

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting to approve previous minutes, hear a presentation on the Brock Street Re-design Project, and discuss upcoming events and member recruitment. The agenda is largely procedural, with no votes on policy or spending.

• Presentation by Christy Chrus, Manager, Creative Communities, on Brock Street Re-design Project
• Approval of February 1, 2024 minutes
• Discussion of upcoming events: Disability Flag Raising, Unsyncable Movie, PRIDE Flag Raising, Youth Pride Day, Indigenous Peoples Day
• Recruitment for Joint Accessibility Advisory Committee and Diversity and Inclusion Advisory Committee Event Subcommittee
• Upcoming guest presentations: Durham Region Settlement Program, Parks and Recreation Master Plan

The Whitby Diversity and Inclusion Advisory Committee meeting on April 4, 2024 did not proceed as scheduled because a quorum was not present, in accordance with the Committee's Terms of Reference. Members in attendance discussed several items, but no decisions were made and minutes were not recorded. The record lists three members present, four regrets, and three also present.

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting in hybrid format on April 3, 2024. The agenda includes a presentation on the Brock Street Re-design Project, an update on the Whitby Green Standard, and reports on March and April sustainability events. The committee will also consider approving minutes from its March 6, 2024 meeting.

• Presentation by Christy Chrus on Brock Street Re-design Project
• Whitby Green Standard Update
• March Sustainability Events Update (Sustainable Procurement Lunch and Learn, UN International Day of Forests, World Water Day, Earth Hour)
• April Sustainability Events (Official Tree Unveiling, LEAF Community Tree Planting, Repair Cafe, Waste Diversion)
• Approval of March 6, 2024 minutes

The committee approved the minutes from March 6, 2024. Members received presentations on the Brock Street Re-design Project and updates on the Whitby Green Standard and upcoming sustainability events.

• Approved March 6, 2024 meeting minutes (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee meets virtually to approve prior minutes, hear a presentation on the Brock Street Re-design Project, and receive updates on National Access Awareness Week, the Accessibility Plan, and regional accessibility matters. Public participation is available by emailing for the meeting link or submitting written correspondence/delegation requests by noon the prior business day.

• Presentation on Brock Street Re-design Project by Christy Chrus, Sara Taylor, and Nayer Daher
• Approval of February 6, 2024 minutes
• National Access Awareness Week update
• Accessibility Plan Update
• Regional Accessibility Update

The Accessibility Advisory Committee recommended extending a grant application deadline and adding a second project grant for 2024. The committee also received presentations on the Brock Street Re-design Project and regional accessibility initiatives.

• Approved February 6, 2024 minutes
• Recommended extending Accessibility Improvement Grant application deadline to April 30, 2024
• Recommended providing a second 2024 Lead Project Grant with matching funds up to $10,000

Public Meetings

Whitby's Town Council is holding a statutory public meeting under the Planning Act to hear comments on a zoning by-law amendment application for 3115 and 3125 Garden Street, submitted by 1000091294 Ontario Ltd. The meeting is the public input stage; no decision is being made at this meeting. Several residents and the applicant's representatives are registered to speak.

• Zoning by-law amendment application DEV-06-24 (Z-01-24) for 3115 and 3125 Garden Street
• Applicant: 1000091294 Ontario Ltd., represented by Devanshi Mehta and Adam Layton
• Delegations from six residents and one representative for 708 and 714 Rossland Road East
• Public comments accepted by written submission or oral delegation

Whitby held a public meeting on a Zoning By-law Amendment application for 3115 and 3125 Garden Street (File DEV-06-24, Z-01-24) by 1000091294 Ontario Ltd. Town staff and the applicant's representative gave presentations, and residents raised concerns about traffic, density, tower height, shadows, school capacity, and construction impacts. No decision was made; the meeting was for public input and adjourned at 8:10 p.m.

• No decisions made; public meeting held for input on Zoning By-law Amendment for 3115 and 3125 Garden Street

Committee of Adjustment

The agenda for the Whitby Committee of Adjustment meeting on March 21, 2024, is procedural only, with no specific items, decisions, or discussions listed. The document consists of boilerplate interface text from the eSCRIBE system and contains no substantive content for residents.

• No agenda items listed

The Committee granted three variance requests for residential and agricultural properties and approved one technical severance. All approved applications were subject to specific conditions regarding drainage, engineering, or land use.

• Approved lot coverage increase from 20% to 27% at 139 Garrard Rd
• Approved lot coverage, height, and driveway width variances at 52 North St
• Approved height and lot coverage variances for a personal storage building at 4725 Garrard Rd
• Approved technical severance to re-establish separate lots at 101 Mary St W
• Adopted minutes from the February 15, 2024 meeting

Special Council Meeting

This special council meeting is largely procedural, with the main substantive item being a move to closed session for a confidential verbal update on collective bargaining with CUPE Local 53 (part-time workers). The closed session is authorized under the Municipal Act for labour relations or employee negotiations. The rest of the agenda covers routine items like roll call, conflict declarations, and adjournment.

• Closed session for confidential verbal update on CUPE Local 53 part-time collective bargaining
• Update from CAO Matt Gaskell and Head of Organizational Effectiveness Jacqueline Long
• Meeting held hybrid in-person and virtual in Council Chambers, Whitby Town Hall

Council met in a closed session to receive a verbal update from staff regarding collective bargaining with the Canadian Union of Public Employees (CUPE), Local 53 - Part Time. No public decisions were recorded.

• Moved into closed session for labour relations discussions (Carried)
• Received verbal update on CUPE Local 53 - Part Time collective bargaining
• Rose from closed session (Carried)

Regular Council Meeting

Whitby Council is deciding on several planning matters, including zoning amendments for properties at 1650 Halls Road North and 300 High Street, a proposal for digital billboards on railway bridges, and a draft plan of subdivision for 5035 Anderson Street. The meeting also includes presentations and delegations on these items, plus endorsements of proclamations and a heritage designation extension for 780 Garden Street.

• Zoning by-law amendment for 1650 Halls Road North (Halls-Lake Ridge Limited Partnership)
• Zoning by-law amendment for 300 High Street (2622974 Ontario Inc.)
• Digital billboard proposal by Van Horne Outdoors/AllVision on three railway bridges
• Draft plan of subdivision and zoning amendment for 5035 Anderson Street (Whitby Anderson Estates Inc.)
• Heritage designation extension for Mayfield House at 780 Garden Street

Whitby Council approved a zoning by-law amendment for 1650 Halls Road North (Halls-Lake Ridge Limited Partnership) with a Holding (H) provision on the Prestige Employment Zone, carried 8-1. Council also approved zoning amendments for 300 High Street and several subdivision plans, and endorsed an Administrative Penalty System for parking infractions effective May 1, 2024. A business licensing exemption for 417 Byron Street North was granted 9-0 after an amendment passed 5-4.

• Approved zoning amendment for 1650 Halls Road North with Holding (H) provision (8-1)
• Approved zoning amendment for 300 High Street, directing building location per original site plan
• Approved Administrative Penalty System for parking infractions, effective May 1, 2024
• Approved business licensing exemption for 417 Byron Street North (9-0)
• Approved draft plan of subdivision and zoning for 5035 Anderson Street (Whitby Anderson Estates Inc.)
• Approved draft plan of subdivision and zoning for 400 Palmerston Avenue (Frontdoor Developments)
• Approved draft plan of subdivision and zoning for 945 Taunton Road East (Icon Taunton Limited)
• Endorsed request to Province to remove tolls on Highway 407 East from Brock Road to Highway 35/115

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting to hear presentations on the Brock Street Re-design Project and the planning/review process for new developments. The committee will also discuss its 2024 work plan, a Mary Street cycling design option, micromobility public engagement, and 2024 active transportation projects and budget items. The meeting is a hybrid session on March 14, 2024, at Whitby Town Hall.

• Presentation on Brock Street Re-design Project by Christy Chrus, Manager, Creative Communities
• Presentation on Planning and Review Process for New Developments by Justin Malfara, Supervisor, Zoning and Regulation
• Discussion of 2024 Active Transportation and Safe Roads Advisory Committee Work Plan
• Update on Mary Street Cycling Design Option
• Update on Micromobility Public Engagement and 2024 Active Transportation Projects and Budget Items

The committee appointed a new Chair for the 2024 term and approved the minutes from the January 11, 2024 meeting. Members received presentations on the Brock Street Re-design Project and the planning process for new developments.

• Appointed David Johnston as Chair for a term ending December 31, 2024 (Carried)
• Approved amended January 11, 2024 minutes (Carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting to discuss heritage permit applications and annual reports. The agenda includes a presentation on a second-storey addition at 212 Burns St. W., the committee's annual report, and updates on the 2024 work plan, summer student, and events. Public comments and delegation requests are due by noon the day before the meeting.

• Heritage permit application for second storey addition at 212 Burns St. W.
• Heritage Whitby Advisory Committee Annual Report presentation
• Staff update and 2024 work plan
• Heritage Summer Student update
• 2024 Heritage Whitby Advisory Committee events (Farmer's Market, Harvest Festival)

The Heritage Whitby Advisory Committee approved its February 13, 2024 minutes and supported a Heritage Permit Application for a second-storey addition at 212 Burns Street West, with the applicant to keep consulting staff on stucco, windows, gabled roof and other design features. The committee received presentations on the 2024 work plan and annual report, and heard that a Heritage Summer Student was hired and that Rowe House contents remain on site. No delegations or correspondence were received, and the meeting adjourned at 8:03 p.m.

• Approved February 13, 2024 committee minutes (carried)
• Supported Heritage Permit Application for second-storey addition at 212 Burns Street West, with continued staff consultation on stucco, windows, gabled roof and other design features (carried)
• Received staff update and 2024 work plan, including extended deadline for designating the Mayfield House portion of 780 Garden Street under Part IV of the Ontario Heritage Act
• Received update that a Heritage Summer Student was hired
• Received update that Rowe House contents remain on site
• Heard Heritage Register Subcommittee identified 20 priority properties for designation under the Ontario Heritage Act
• Adjourned the meeting at 8:03 p.m. (carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting to approve prior minutes, hear a presentation on invasive species management, and discuss several items including the Federal Housing Accelerator Fund, 2024 town sustainability events, and a request that council support ending the gas pipeline subsidy. The agenda is largely discussion-oriented with no major decisions listed.

• Presentation by Paul LaPorte, Master Gardener, on invasive species management
• Discussion of Federal Housing Accelerator Fund
• Discussion of Town and Sustainability Events 2024
• Memorandum regarding WSAC request to support Ontario Energy Board's decision to end gas pipeline subsidy
• TD Parks People Grant discussion

The committee approved the minutes from February 7, 2024. Members received presentations on invasive species management and updates on federal funding for affordable housing and community buildings.

• Approved February 7, 2024 meeting minutes (Carried)
• Deferred TD Parks People Grant to April 3, 2024 meeting

Joint Accessibility Advisory and Diversity and Inclusion Advisory Committees

The Joint Accessibility Advisory and Whitby Diversity and Inclusion Advisory Committees are meeting to approve previous minutes, discuss participation in 2024 town events, plan joint projects, and receive an update on the LEAD program. The meeting is largely procedural and planning-focused, with no major decisions or financial items on the agenda.

• Approval of October 5, 2023 joint committee minutes
• Discussion of 2024 Town Events participation: Harvest Festival and Christmas in the Village
• Planning 2024 joint projects: AccessAbility Week 'Unsyncable' movie and International Day of Persons with Disabilities comedian
• LEAD (Leading Equitable and Accessible Delivery) Program update

The Joint Accessibility Advisory and Diversity and Inclusion Advisory Committees met to discuss participation in 2024 Town events and AccessAbility Week activities. The committees reviewed updates on the LEAD program, the IDEA project, and the 1635 Dundas Street Shelter. No new policies or budgets were decided during the session.

• Approved minutes of October 5, 2023 (Carried)

Committee of the Whole

Whitby's Committee of the Whole is deciding on several planning and enforcement items. They will consider a new Infill Development By-law with fees, approve draft plans for subdivisions at 400 Palmerston Avenue and 945 Taunton Road East, and implement an Administrative Penalty System for parking infractions starting May 1, 2024. The committee will also discuss a land exchange with Canadian Pacific Railway for Des Newman Boulevard work and a road conveyance from Durham Region.

• Infill Development By-law with proposed fees and securities (PDE 01-24)
• Draft Plan of Subdivision and Zoning By-law Amendment for 400 Palmerston Avenue (PDP 11-24)
• Draft Plan of Subdivision and Zoning By-law Amendment for 945 Taunton Road East (PDP 12-24)
• Administrative Penalty System for parking infractions, effective May 1, 2024 (LS 04-24)
• Land exchange with Canadian Pacific Railway for Des Newman Boulevard (FS 05-24)

The Committee approved a new Administrative Penalty System for parking infractions to be implemented by May 1, 2024. Other key actions included approving a subdivision at 945 Taunton Road East and supporting the end of the gas pipeline subsidy.

• Approved Administrative Penalty System for parking infractions effective May 1, 2024
• Approved Draft Plan of Subdivision and Zoning By-law amendment for 945 Taunton Road East
• Referred 400 Palmerston Avenue development to March 18 meeting to limit west side homes to 2 storeys
• Approved Infill Development By-law and associated fees/securities
• Passed resolution supporting Ontario Energy Board's decision to end gas pipeline subsidy
• Approved acquisition of Old Lake Ridge Road from Region of Durham
• Approved land exchange with Canadian Pacific Railway Company for Des Newman Boulevard
• Requested Province remove tolls from Highway 407 East from Brock Road to Highway 35/115

Committee of the Whole

The Committee of the Whole is meeting to consider several planning and development items, including a proposal for digital billboards on railway bridges, multiple zoning by-law amendments, a draft plan of subdivision, and housekeeping amendments to the Official Plan. The agenda also includes delegations from residents and applicants on these matters, and a presentation on the Region of Durham's 2025 Strategic Plan has been withdrawn.

• Digital billboard proposal by Van Horne Outdoors/AllVision on three railway bridges (Brock Street North, Thickson Road South, Dundas Street East)
• Zoning by-law amendment for 1650 Halls Road North (Halls-Lake Ridge Limited Partnership, File DEV-24-23)
• Zoning by-law amendment for 300 High Street (2622974 Ontario Inc., File DEV-05-19)
• Draft plan of subdivision and zoning amendment for 5035 Anderson Street (Whitby Anderson Estates Inc., File DEV-14-21)
• Official Plan Amendment 133 (housekeeping) and Amendment 134 for 106-110 Victoria Street West

Whitby's Committee of the Whole approved several planning and legal items, including digital billboards on three railway bridges, a subdivision at 5035 Anderson Street, and Official Plan amendments. The committee deferred the zoning by-law amendment for the Halls-Lake Ridge Limited Partnership development at 1650 Halls Road North to the March 18, 2024 Council meeting to allow talks about site access from Lake Ridge Road. It also approved a zoning amendment for 300 High Street and directed a review of the Procedure By-law, but voted down an amendment to exclude the Deputy Mayor appointment from that review.

• Approved digital billboards on three railway bridges and authorized an agreement with Van Horne Outdoors/AllVision (Carried)
• Deferred zoning amendment for 1650 Halls Road North (Halls-Lake Ridge) to March 18, 2024 for Lake Ridge Road access talks (Carried)
• Approved zoning amendment for 300 High Street, with building located per proponent's original site plan (Carried)
• Approved draft plan of subdivision and zoning amendment for 5035 Anderson Street (Carried)
• Approved Official Plan Amendment 133 for housekeeping/technical updates (Carried)
• Approved Official Plan Amendment 134 and zoning amendment for 106 and 110 Victoria Street West (Carried)
• Approved assignment of land to Hospice Whitby with amended Right of First Refusal condition (Carried)
• Directed review of Procedure By-law; motion to exclude Deputy Mayor appointment from review lost (Carried)

Special Council Meeting

Whitby Town Council is holding a special meeting to consider and potentially adopt the 2024 Operating and Capital Budgets. The proposed operating budget includes a net tax levy increase of $5,938,856 (4.9% average residential increase to the Town levy), and the capital budget totals $83,961,117. Council will also hear delegations from residents and the Whitby Professional Firefighters Association regarding the budget.

• 2024 Operating Budget approved at net Town tax levy increase of $5,938,856 to total $127,071,122
• 2024 Capital Budget of $83,961,117 to be approved
• Ten full-time firefighters pre-approved in 2025 Operating Budget
• User fee increases and new fees to be approved via by-law amendment
• Low-Income Seniors and Persons with Disabilities Tax Rebate increased from $472 to $500

Council approved a 2024 operating budget of $174,650,760 and a capital budget of $84,247,117. The budget results in an estimated 1.5% increase to the overall residential tax bill. Several staffing and infrastructure amendments were integrated into the final approval.

• Approved 2024 Operating Budget with estimated 1.5% residential tax bill increase (8-1)
• Approved 2024 Capital Budget of $84,247,117 (8-1)
• Pre-approved 20 firefighters for 2025 budget with $2.45M funding across 2025-2026 (8-1)
• Approved waste collection for private residential properties to be phased in 2025-2026 (8-1)
• Added Dryden culvert replacement to 10-year capital plan, tied to Anderson culvert (8-1)
• Added Enforcement Services Officer position ($21,641) and Garbage Collector position ($50,884) (8-1)
• Approved $270,000 for a Garbage Truck with Crane (8-1)
• Increased Low-Income Seniors and Persons with Disabilities Tax Rebate to $500 (8-1)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on 2024-02-15 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document is essentially empty of substantive content.

The Committee approved five separate applications for zoning variances related to parking, building height, and lot coverage. Decisions included modifications for a residential condominium, a semi-detached dwelling, an industrial warehouse, and two residential properties.

• Granted parking width reduction for 12 spaces at 1010 Dundas St E
• Granted driveway length and front yard landscape reductions at 4 Conti Ct
• Granted height and lot coverage increases at 66 Franklin Cres (with conditions)
• Granted front yard parking variances at 1651 Stellar Dr (subject to CLOCA permit)
• Granted rear yard setback and accessory structure coverage increases at 7905 Thickson Rd N
• Adopted minutes from the January 18, 2024 meeting

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting in a hybrid format to approve previous minutes and discuss routine business. The agenda includes staff updates, the 2024 work plan, a heritage summer student, and upcoming events like the Farmer's Market and Harvest Festival. No major decisions or public hearings are listed.

• Approval of January 9, 2024 minutes
• Staff update and 2024 work plan
• Heritage summer student discussion
• Farmer's Market and Harvest Festival updates

The Heritage Whitby Advisory Committee approved its January 9, 2024 minutes and adjourned at 7:55 p.m. Most of the meeting was discussion and staff updates: the 2024 Work Plan includes updates to the Werden's Plan Neighbourhood Heritage Conservation District and Brooklin Heritage Conservation District, interviews were underway for two summer student positions, and the committee discussed a Heritage Booth at the Farmers' Market and Harvest Festival. No substantive decisions beyond approving the previous minutes were recorded.

• Approved January 9, 2024 minutes (moved by Rick McDonnell, carried)
• Adjourned the meeting at 7:55 p.m. (moved by Terry Standish, carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee is meeting in hybrid format to approve prior minutes, hear a presentation on blue-green infrastructure and low-impact development, and discuss its 2024 committee budget and planned presentations. The agenda is largely procedural, with no votes on major policy or spending items listed.

• Presentation: An Overview of Blue-Green Infrastructure - Low Impact Development by Chair Bryan Widner
• Approval of January 3, 2024 meeting minutes
• Discussion of 2024 Committee Budget
• Discussion of Presentations for 2024
• Next meeting scheduled for March 6, 2024

The Sustainability Advisory Committee recommended that Town Council support the Ontario Energy Board's decision to end subsidies for methane gas pipelines in new construction. The committee also received updates on a $25 million federal housing grant and blue-green infrastructure.

• Approved minutes of January 3, 2024 (Carried)
• Recommended Town Council support the Ontario Energy Board's decision to end methane gas pipeline subsidies (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting virtually to review and comment on the Multi-Year Accessibility Plan, receive a provincial compliance update, and discuss a joint request with the Diversity and Inclusion Advisory Committee to participate in the Leading Equitable and Accessible Delivery Program. The agenda also includes routine items like approving previous minutes and scheduling the next meeting.

• Review and comment on Multi-Year Accessibility Plan
• Provincial Compliance Update
• Joint request with Diversity and Inclusion Advisory Committee to participate in Leading Equitable and Accessible Delivery Program
• Approval of January 2, 2024 minutes

The Accessibility Advisory Committee approved its January 2, 2024 minutes and received updates rather than making new decisions. Staff Liaison Michele Cotton presented an overview of the Multi-Year Accessibility Plan and reported that the Town was under Provincial Compliance Orders with a January 31, 2024 deadline following a summer 2023 paper audit. The committee also heard that a joint request for staff to participate in the Leading Equitable and Accessible Delivery program was referred to staff and will be considered at a future Committee of the Whole meeting. The meeting adjourned at 8:53 p.m.

• Approved January 2, 2024 Accessibility Advisory Committee minutes (carried)
• Received overview of the Multi-Year Accessibility Plan (no decision recorded)
• Received Provincial Compliance update: Town under compliance orders with January 31, 2024 deadline (no decision recorded)
• Heard that joint committee request on Leading Equitable and Accessible Delivery program was referred to staff for a future Committee of the Whole meeting (no decision recorded)
• Adjourned the meeting at 8:53 p.m. (carried)

Special Council Meeting

Whitby Council is holding a special meeting with a closed session to discuss a legal appeal and a presentation on financial considerations for a new fire station and firefighter recruitment. The agenda includes only these substantive items plus routine procedural matters.

• Closed session: LS 01-24, Confidential Legal and Enforcement Services Department Report re: Ontario Land Tribunal Appeal - Bara Group (Whitby) Inc.
• Presentation by F. Wong and M. Hickey on financial considerations for a new Whitby fire station and firefighter recruitment
• Confirmatory by-law to adopt proceedings of the February 5, 2024 special meeting

Council received a presentation on the financial implications of a new West Whitby fire station and a proposed firefighter recruitment plan. No formal votes were taken on the fire station or recruitment plan during this meeting.

• Provided direction to staff regarding an Ontario Land Tribunal appeal (Closed Session)
• Approved confirmatory by-law for the meeting proceedings (Resolution # 27-24)

Special Council Meeting

This is a special council meeting dedicated to a public meeting on the 2024 operating and capital budget. Council will receive a presentation on the proposed budget overview and hear delegations from residents and firefighter association representatives. No decisions are listed on the agenda; it is primarily for public input.

• Public meeting for 2024 Operating and Capital Budget
• Presentation by F. Wong, Commissioner of Financial Services/Treasurer
• Delegations from residents and firefighter associations
• Hybrid in-person and virtual meeting format

Council received a presentation on the proposed 2024 budget and heard from residents and associations regarding waste collection, culvert replacement, and firefighter hiring. No substantive decisions were made; the budget will be considered at a Special Council Meeting on February 15, 2024.

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting to hear a presentation on homelessness in Whitby, review its 2024 work plan, and discuss upcoming events and guest presentations. The agenda is largely routine, with no votes on major items.

• Presentation by Sarah Klein, Director, Strategic Initiatives, on homelessness in Whitby
• Approval of January 4, 2024 meeting minutes
• 2024 Work Plan Review
• Discussion of March joint meeting with Accessibility Advisory Committee
• Planning for 2024 events and guest presentations

The committee approved financial sponsorship for a September 2024 event and rescheduled its April meeting to accommodate a local poetry event. Members also received an update on homelessness services and discussed accessibility improvements for town facilities.

• Approved $1,500 budget sponsorship for the New Resident Bus Tour in September 2024
• Approved changing the April 4, 2024 meeting to 6:00 p.m. at the Whitby Public Library
• Approved minutes from January 4, 2024

Regular Council Meeting

Whitby Council will consider several planning and administrative items, including a draft plan of subdivision and zoning amendment for 780 Garden Street, a request to delegate land division responsibilities from the Region, and a withdrawal of an exemption request for Nova's Ark. The agenda also includes routine approvals of minutes, proclamations, and policy updates.

• Draft Plan of Subdivision and Zoning By-law Amendment for 780 Garden Street (DEV-23-23)
• Delegation of land division responsibilities from Region of Durham to Town's Committee of Adjustment, with fee and remuneration increases
• Nova's Ark withdraws exemption request to Prohibited and Regulated Animals By-law at 7505 Cedarbrook Trail
• Request to Province to temporarily remove tolls on Highway 407 during Winchester Road construction
• Approval of Public Art Policy and establishment of Public Art Program Reserve Fund

Council approved delegating land division responsibilities from Durham Region to the local Committee of Adjustment and increased member remuneration. The Town also allocated $2.5 million for high-density residential development charges via the Housing Accelerator Fund. Additionally, Council requested that the Province temporarily remove Highway 407 tolls during Winchester Road construction.

• Approved delegation of land division responsibilities to Committee of Adjustment
• Increased Committee of Adjustment pay to $125 for members and $150 for Chair
• Approved Draft Plan of Subdivision and Zoning amendment for 780 Garden Street
• Allocated $2.5M for high-density residential development charge exemptions
• Requested Province temporarily remove Highway 407 tolls during Winchester Road work
• Approved new Public Art Policy and Ward Town Hall Meetings Policy
• Approved Council Participation at Community Events Protocol and Guidelines Policy
• Deferred Business Licensing By-law exemption for 417 Byron Street North to March 18, 2024

Special Council Meeting

This special meeting is held for the purpose of educating and training Members of Council. No decisions shall be made or considered during this session.

• Presentation on 2024 Budget corrections
• Review of Labourer Roads decision items 21 and 36
• Review of User Fee Schedules E, F, and O

Council received a presentation on the proposed 2024 Budget, which includes a 1.7% impact on the Town's portion of the property tax bill. The session consisted of a staff presentation and a question-and-answer period; no formal votes were taken on budget items.

Municipal Licensing and Standards Committee

The Municipal Licensing and Standards Committee is meeting virtually to hear a property standards order appeal for 750 Winchester Road East (Appeal # PSA 23-04, File/Order # 22-106028). A second appeal for 19 Corvinelli Drive was withdrawn from the agenda. The meeting also includes routine items like appointing a chair and disclosures of interest.

• Property Standards Order Appeal for 750 Winchester Road East (Appeal # PSA 23-04, File/Order # 22-106028)
• Withdrawn appeal for 19 Corvinelli Drive (Appeal # PSA 23-03, File/Order # 23-106404)

The Municipal Licensing and Standards Committee appointed Heather Harty as Chair for the 2024 term. In an appeal hearing, the Committee modified a Property Standards Order for 750 Winchester Road East by extending the compliance date to March 1, 2024, allowing the appellant time to install new netting on a fence. A separate appeal for 19 Corvinelli Drive was withdrawn from the agenda.

• Heather Harty appointed Chair for term ending Dec 31, 2024
• Compliance date for Property Standards Order at 750 Winchester Rd E amended to March 1, 2024
• Appeal for 19 Corvinelli Drive withdrawn from agenda

Special Council Meeting

This is a special council meeting in Whitby, ON, held primarily in closed session for the purpose of educating or training members, specifically a Council Code of Conduct Refresher presented by Jeff Abrams of Principles Integrity. No decisions are to be made or considered during the closed portion, per the Municipal Act and procedural by-laws. The rest of the agenda is procedural (call to order, roll call, declarations, adjournment).

• Closed session for Council Code of Conduct Refresher with Jeff Abrams, Principles Integrity
• Meeting held under Procedural By-law #7462-18, Closed Meeting Policy G 040, and Municipal Act, 2001, Section 239 (3.1)
• No public decisions expected; agenda is procedural and training-focused

Council held a special meeting to receive education and training regarding the Council Code of Conduct from the Integrity Commissioner. This portion of the meeting was conducted in a closed session.

• Approved motion to move in-camera for member education and training
• Approved motion to rise from the closed portion of the meeting

Public Meetings

Whitby's Council will hold a statutory public meeting under the Planning Act to hear a draft plan of subdivision and zoning by-law amendment application by Icon Taunton Limited for 945 Taunton Road East. The meeting is hybrid, with public input accepted in writing or as delegations. Only one application is on the agenda.

• Draft Plan of Subdivision & Zoning By-law Amendment, Icon Taunton Limited, 945 Taunton Road East, File DEV-28-23 (SW-2023-04, Z-10-23)
• Delegation by Adam Layton representing Icon Taunton Limited (in person)
• Public comments due by noon; delegation requests by 10 a.m. on meeting day

Whitby held a public meeting on January 22, 2024, on a draft plan of subdivision and zoning by-law amendment application by Icon Taunton Limited for 945 Taunton Road East (File DEV-28-23, SW-2023-04, Z-10-23). Town staff and a representative for the applicant gave presentations. The Chair opened the floor for public comments, but no submissions were received. The meeting adjourned at 7:15 p.m.; the minutes record no decision on the application.

• No decision recorded — public meeting only on subdivision and zoning application for 945 Taunton Road East
• No public submissions received

Special Council Meeting

This is a special council meeting called solely for education and training of members; no decisions will be made. The agenda includes facilitated sessions on customer service processes, good governance, and municipal leadership, with presentations from staff and a consultant.

• Facilitated session by Rob Adams, Town Hall Consulting on customer service and governance
• Presentation by Chris Harris on MOC CityWorks
• Operations Division customer inquiries overview by John Romano and Paul Thistle
• Enforcement Services Division customer inquiries overview by Francesco Santaguida
• Session on values of municipal leadership

The Whitby Council held a special meeting focused on a facilitated session regarding municipal governance and customer service operations. Staff and consultants presented overviews of the MOC CityWorks system, Operations Division inquiries, and Enforcement Services processes. No substantive policy decisions, bylaws, or budget approvals were made during the meeting.

• Facilitated session on governance and customer service held
• Meeting adjourned at 4:02 p.m. (Carried)

Committee of Adjustment

This agenda for the Whitby Committee of Adjustment meeting on January 18, 2024, contains only boilerplate and system-generated text with no listed agenda items, decisions, or discussions. The document provides no substantive content for residents.

The Whitby Committee of Adjustment elected S. Haslam as Chair and J. Rinella as Vice-Chair for 2024. The Committee granted four zoning variance applications, including permissions for a residential dwelling on agricultural land, a sunroom addition, industrial condominiums, and an accessory apartment. All applications were approved subject to specific conditions, such as obtaining permits from the Conservation Authorities Act (CLOCA) and complying with Engineering Services requirements.

• Elected S. Haslam as Chair and J. Rinella as Vice-Chair
• Granted variance for residential dwelling and accessory structures at 780 Winchester Rd W
• Granted variance for sunroom addition at 73 Garden St
• Granted variance for industrial condominiums west of 1578 Victoria St E
• Granted variance for accessory apartment and driveway changes at 47 Goldring Dr
• Adopted minutes from December 21, 2023 meeting

Committee of the Whole

The Committee of the Whole is deciding on a draft plan of subdivision and zoning by-law amendment for 780 Garden Street, and considering a delegation of land division responsibilities from the Region of Durham to the Town's Committee of Adjustment. The agenda also includes several policy approvals and informational updates, such as a new Public Art Policy and a request to the province to temporarily remove Highway 407 tolls.

• Draft Plan of Subdivision and Zoning By-law Amendment for 780 Garden Street (DEV-23-23)
• Delegation of land division responsibilities from Region of Durham to Whitby Committee of Adjustment, with new consent fees and increased member remuneration ($125 sitting, $150 chair)
• Public Art Policy approval and creation of a Public Art Program Reserve Fund
• Request to province to temporarily remove Highway 407 tolls during Winchester Road construction
• Waste collection services on private residential property report

The Committee approved a new Public Art Policy and delegated land division responsibilities to the Town's Committee of Adjustment. Council also approved a subdivision and zoning amendment for 780 Garden Street and adopted new policies for Ward Town Halls and community event participation.

• Approved delegation of land division responsibilities to Committee of Adjustment
• Increased Committee of Adjustment member pay to $125 and Chair to $150
• Approved Draft Plan of Subdivision and Zoning By-law amendment for 780 Garden Street
• Approved new Public Art Policy and directed staff to create a program reserve fund
• Approved Ward Town Hall Meetings Policy
• Approved Council Participation at Community Events Protocol and Guidelines Policy
• Requested Province temporarily remove Highway 407 tolls during Winchester Road construction
• Requested Federal Government extend CEBA loan repayment deadline by one year

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting to approve previous minutes, appoint a chair and vice-chair, and review its terms of reference. Members will also receive an overview of the Active Transportation Plan, review 2023 budget and expenditures, and discuss the 2024 budget plan for engineering and community services. The agenda is largely procedural and informational, with no specific decisions or public hearings listed.

• Approval of June 8, 2023 minutes
• Appointment of Chair and Vice-Chair
• Review of Committee's Terms of Reference
• 2023 Active Transportation and Safe Roads Budget and Expenditures
• 2024 Active Transportation and Safe Roads Budget Plan

The Committee appointed Gary Carroll as Vice-Chair and David Johnston as Acting Chair for the meeting. Members reviewed the Active Transportation Plan and 2023 budget expenditures. The appointment of a permanent Chair was postponed to the March 14, 2024 meeting.

• Appointed Gary Carroll as Vice-Chair for a term ending December 31, 2024 (Carried)
• Appointed David Johnston as Acting Chair for the January 11, 2024 meeting (Carried)
• Postponed appointment of Chair until March 14, 2024 (Consensus)
• Approved minutes of June 8, 2023 (Carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is meeting virtually on January 9, 2024, to handle routine business including approving previous minutes and electing a chair and vice-chair. The main substantive item is a proposal by owner Bob Morine for front porch alterations and a rear addition at 608 Centre Street South, which the committee will discuss.

• Appointment of Chair and Vice-Chair
• Approval of December 12, 2023 minutes
• Application by Bob Morine for front porch alterations and rear addition at 608 Centre Street South
• Next meeting scheduled for February 13, 2024

The Heritage Whitby Advisory Committee appointed its Chair and Vice-Chair for the 2024 term. The committee also approved a property application for porch alterations and a rear addition, subject to staff satisfaction and potential revisions.

• Appointed Deanna Hollister as Chair for term ending December 31, 2024 (Carried)
• Appointed Paul Rolland as Vice-Chair for term ending December 31, 2024 (Carried)
• Approved December 12, 2023 meeting minutes (Carried)
• Approved front porch alterations and rear addition at 608 Centre Street South subject to revisions and staff satisfaction (Carried)

Committee of the Whole

The Committee of the Whole is continuing a postponed discussion on whether to grant an exemption to Whitby's Prohibited and Regulated Animals By-law for Nova's Ark at 7505 Cedarbrook Trail. Staff recommend not granting the exemption. The meeting includes a closed session for legal advice and 27 registered delegations on the matter.

• Closed session for litigation and solicitor-client privilege
• Report LS 12-23 on Nova's Ark exemption request
• 27 delegations registered on the Nova's Ark by-law exemption
• Staff recommendation: do not grant exemption to By-law #7392-18
• Continuation of December 11, 2023 meeting

The Committee accepted a request from Nova’s Ark to withdraw its application for an exemption to the Prohibited and Regulated Animals By-law. The matter was referred to staff to manage according to a July 13, 2023 Order to Comply.

• Accepted Correspondence #2024-22 from Nova’s Ark withdrawing its Prohibited and Regulated Animals By-law exemption request (Carried)
• Referred Correspondence #2024-22 and Report LS 12-23 to staff for management per the July 13, 2023 Order to Comply (Carried)

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee is meeting to handle routine business, including appointing a chair and vice-chair, approving previous minutes, and reviewing its 2024 work plan. The agenda includes planning for dates of significance, event participation, sponsorships, and guest presentations for the year ahead.

• Appointment of Chair and Vice-Chair
• Approval of December 7, 2023 minutes
• Review and approval of 2024 Dates of Significance
• Review of 2023 events, sponsorships, and presentations
• 2024 event participation and sponsorship support

The Committee appointed its Chair and Vice-Chair for the 2024 term and approved the 2024 Dates of Significance. Members also voted to provide financial sponsorship for upcoming Black History Month events.

• Appointed Lynn Collins as Chair for term ending December 31, 2024 (Carried)
• Appointed Robin Steed as Vice-Chair for term ending December 31, 2024 (Carried)
• Approved December 7, 2023 meeting minutes (Carried)
• Approved 2024 Dates of Significance (Carried)
• Approved financial sponsorship for Black History Month, Canadian Black History, and An Evening with Black Poets and Spoken Word Artists events (Carried)

Whitby Sustainability Advisory Committee

The committee will review the December 6, 2023, minutes and hear a presentation regarding the COP28 United Nations Climate Change Conference. The agenda includes reports on the Climate Emergency Response Plan, the Whitby Green Standard, and the 2024 Budget.

• Presentation: Overview of the 2023 United Nations Climate Change Conference (COP28)
• Climate Emergency Response Plan report
• Whitby Green Standard update
• 2024 Budget report

The committee appointed a Chair and Vice-Chair for the 2024 term and approved the minutes from December 2023. Members reviewed 2024 action items for the Climate Emergency Response Plan and received updates on the town's official tree and committee budget.

• Appointed Bryan Widner as Chair for the term ending December 31, 2024 (Carried)
• Appointed Sara Best as Vice-Chair for the term ending December 31, 2024 (Carried)
• Approved minutes of December 6, 2023 (Carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting virtually to review its 2023 activities, discuss the Multi-Year Accessibility Plan, and set its 2024 work plan and priorities. The agenda also includes routine items like approving previous minutes and appointing a chair and vice-chair. Public participation is allowed via written correspondence or delegation requests.

• 2023 Review and Update
• Multi-Year Accessibility Plan
• 2024 Work Plan and Priorities
• Joint Accessibility Advisory and Diversity and Inclusion Advisory Committee Planning and Update
• Joint Regional Accessibility Advisory Committee Meeting Update

The committee appointed Paul Scott as Chair and Liam Lacy as Vice-Chair for the 2024 term. Members discussed potential priorities for 2024, including reviewing survey data and collaborating with other advisory committees. A recommendation regarding the Leading Equitable and Accessible Delivery (LEAD) Process was noted for presentation to Council on January 15, 2024.

• Paul Scott appointed Chair for term ending Dec 31, 2024 (Carried)
• Liam Lacy appointed Vice-Chair for term ending Dec 31, 2024 (Carried)
• September 5, 2023 minutes approved (Carried)
• LEAD Process recommendation scheduled for Council presentation on Jan 15, 2024