Whitby public meetings in 2025

Committee of Adjustment

The Committee of Adjustment meeting scheduled for December 18, 2025 in Whitby, Ontario contains no listed agenda items. The agenda consists only of procedural placeholders without any rezoning proposals, contracts, or public hearings. No decisions or discussions are documented for this meeting.

The Committee of Adjustment granted variance applications for 51 Lazio St, 15 Westwood Rd, 2 Sun Valley St, and 61 Bergamot Rd, each with specific conditions. No opposition was recorded for any of these applications. The minutes do not include a decision on the application for 25 Way St.

• Granted variance to reduce parking setback from 2.5 m to 1.0 m at 51 Lazio St (condition: relocate impacted trees)
• Granted variance to reduce exterior side yard setback from 10.5 m to 5.0 m at 15 Westwood Rd (condition: drainage and grading compliance)
• Granted variance to reduce rear yard setback from 7.0 m to 1.5 m at 2 Sun Valley St
• Granted variance to reduce rear yard setback from 7.0 m to 1.2 m at 61 Bergamot Rd

Municipal Licensing and Standards Committee

The Municipal Licensing and Standards Committee will consider two Order to Demolish appeals. The first concerns 5515 Garrard Road (Appeal # ODA 25-01, File/Order # 25-108760). The second concerns 723 Dundas Street West (Appeal # ODA 25-02, File/Order # 25-110692). The committee will then adjourn.

• Order to Demolish appeal – 5515 Garrard Road (Appeal # ODA 25-01)
• Order to Demolish appeal – 723 Dundas Street West (Appeal # ODA 25-02)

The Municipal Licensing and Standards Committee confirmed the Order to Demolish for 5515 Garrard Road. It also extended the compliance date for the Order to Demolish for 723 Dundas Street West to March 1, 2026. Both motions were carried.

• Confirmed Order to Demolish for 5515 Garrard Road (carried)
• Extended compliance date for Order to Demolish for 723 Dundas Street West to March 1, 2026 (carried)

Regular Council Meeting

Whitby Town Council will review several planning and development reports, including heritage permits and zoning amendments. The body will also decide on the 2026 Deputy Mayor appointment and various community proclamations.

• Proposed demolition of an apartment building at 409 Centre Street South (HP-15-25)
• Draft Plan of Subdivision and Zoning By-law amendment for 410 Taunton Road West
• Appointment of Councillor Lee as Deputy Mayor for January 1, 2026 to November 14, 2026
• Amendments to Traffic By-law 8059-24 regarding no stopping and no parking restrictions
• Request for provincial regulations on unregulated micro-mobility devices

Council adopted Version 2 of the Whitby Green Standard and endorsed its incentive program. Council confirmed Councillor Lee as Deputy Mayor for 2026 by a recorded vote of 7‑2. Council approved the heritage demolition permit for 409 Centre Street South and approved a subdivision plan and zoning by‑law amendment for 410 Taunton Road West. Council adopted amendments to Traffic By‑law 8059‑24, endorsed several 2026 proclamations, and unanimously supported a resolution urging the province to regulate emerging micro‑mobility devices.

• Adopted Whitby Green Standard Version 2 and its Incentive Program (Carried)
• Confirmed Councillor Lee as Deputy Mayor (7‑2 vote, Carried)
• Approved Heritage Permit HP‑15‑25 to demolish 409 Centre Street South (Carried)
• Approved Draft Plan of Subdivision and Zoning By‑law amendment for 410 Taunton Road West (Carried)
• Approved amendments to Traffic By‑law 8059‑24 (Carried)
• Endorsed proclamations for Durham Region Hospice Awareness Day and Fibromyalgia Awareness Day (Carried)
• Received and endorsed 2026 Days of Significance proclamations (Carried)
• Unanimously supported resolution urging provincial regulation of micro‑mobility devices (9‑0, Carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee is scheduled to meet on December 9, 2025. The agenda is currently procedural and does not list specific items for discussion.

• Meeting scheduled for December 9, 2025
• Procedural agenda with no listed items

Public Meetings

Whitby council will hold a hybrid public meeting on December 8, 2025, to review six zoning by-law amendments and two heritage conservation district plans. The meeting will include delegations from developers and residents regarding specific property applications.

• Review of Heritage Conservation District Plans for Brooklin and Werden
• Zoning by-law amendment for 4505 Thickson Road North (DEV-39-25)
• Zoning by-law amendment for 1730 Dundas Street West (DEV-42-25)
• Zoning by-law amendment for 208 Watson Street East (DEV-43-25)
• Zoning by-law amendment for North Side of Winchester Road East (DEV-31-25)

The Whitby Town Council met in a hybrid format on December 8, 2025. Presentations were given on a Heritage Conservation District plan update and six zoning by‑law amendment applications, and residents provided comments. No approvals, denials, or votes were recorded for any of the items.

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee meeting on 2025-12-04 has an agenda that contains no listed items. The document only shows generic headings and placeholders without any specific proposals, decisions, or discussions. Consequently, no concrete actions or topics can be reported.

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee will approve the minutes from its November 5 2025 meeting, hear a presentation on vehicle‑idling, and receive updates on the January 2026 Green Quarterly and the committee’s work‑plan prioritization. The committee will also receive a council update before adjourning.

• Approve minutes of November 5 2025 meeting
• Presentation on vehicle idling by member Wenda Abel
• January 2026 Green Quarterly updates
• Discussion of Sustainability Advisory Committee work‑plan prioritization
• Council update

The Whitby Sustainability Advisory Committee approved the November 5, 2025 minutes with two amendments, as moved by Bob Willard and carried. The meeting was then adjourned by a motion moved by Brian Kelly and carried. No other formal decisions were recorded.

• Approved November 5, 2025 minutes with amendments (carried)
• Adjourned meeting (carried)

Committee of the Whole

The Committee of the Whole will discuss updates to the Town-Initiated Official Plan, including general and technical updates and the Brooklin Urban Expansion Area to 2051. The body will also consider changes to parking restrictions and a new Downtown Whitby Action Plan vision.

• Official Plan Amendment #146: General updates to Part I (PDP 58-25)
• Official Plan Amendment #147: Technical updates to Part II (PDP 59-25)
• Official Plan Amendment #148: Brooklin Urban Expansion Area to 2051 (PDP 60-25)
• Proposed amendments to Traffic By-law 8059-24 regarding no stopping and no parking restrictions (PDE 11-25)
• Proposed Vision and Objectives for a new Downtown Whitby Action Plan (CAO 22-25)

The Committee adopted a resolution requesting the Ontario government develop a comprehensive regulatory framework for emerging unregulated micro‑mobility devices. The resolution was carried. The Committee also agreed to hear the update to Traffic By‑law 8059‑24 (Item 5.4.1) at that time.

• Resolution urging province to create comprehensive micro‑mobility device regulations – carried
• Committee agreed to hear Traffic By‑law 8059‑24 update (Item 5.4.1) now

Special Council Meeting

The Whitby Town Council meeting on November 27, 2025 will consider several amendments to the Proposed 2026 Budget. Items include advancing the Civic Centre/Dryden Roundabout Capital Project ($863,250) to 2026, restoring the Whitby Public Library operating grant by $187,260, and removing automated speed enforcement costs from the capital forecast. Additional proposals reduce the Council Business Expense budget by 50% ($60,934) and the Council Education Expense budget by $10,810, and double crossing‑guard boot reimbursements. The council will also direct the fire department to submit an annual overtime report.

• Advance Civic Centre/Dryden Roundabout Capital Project ($863,250) to 2026, funded equally from Development Charges Reserve and Growth Reserve
• Restore Whitby Public Library operating grant with an additional $187,260, bringing the grant to $6,525,196 annually
• Remove Automated Speed Enforcement expenditures from the 2026 capital forecast
• Reduce Council Business Expense budget by 50% ($60,934) and adjust individual councillor allocations
• Double crossing‑guard boot reimbursement to $150 per year, increasing the budget by $5,850

Council rejected a motion to reconsider the November 24 deadline for 2026 budget amendments (3‑for, 6‑against). The Financial Services report (FS 48‑25) was received and its figures approved for the audited 2026 statements. $923,194 in salaries, wages, benefits and an equal amount of property‑tax revenue were added to the Community Services Administration Division budget with a net impact of $0. The town’s 2026 budget was amended to remove automated speed‑enforcement expenditures, and the Council Business Expense Budget was reduced by 50%, lowering each member’s allocation.

• Rejected deadline reconsideration motion (3‑for, 6‑against)
• Approved FS 48‑25 financial report for inclusion in audited 2026 statements
• Added $923,194 salaries, wages, benefits and $923,194 property‑tax revenue to Community Services budget (net $0)
• Removed automated speed‑enforcement costs from 2026 capital forecast
• Reduced Council Business Expense Budget by 50% to $60,934 total

Special Council Meeting

The Whitby Town Council will hold a special meeting with both public and closed portions. Items include a closed session for confidential matters, a verbal update from the chief administrative officer and town solicitor, public comments about a notice from the Human Rights Tribunal of Ontario, a rising and reporting item, and a confirmatory by‑law to record the meeting. The council will vote to adopt the confirmatory by‑law and then adjourn.

• Closed session – confidential matters per Procedure By‑law #8081‑24 and Municipal Act
• Confidential verbal update from M. Gaskell (CAO) and F. Santaguida (Town Solicitor)
• Public comment on notice received from the Human Rights Tribunal of Ontario
• Rising and Reporting item
• Confirmatory By‑law to dispense reading and formally record the meeting

The Council moved to a closed session and received a confidential update about a Human Rights Tribunal of Ontario notice. It adopted Resolution 216‑25, delegating authority to the Chief Administrative Officer to indemnify the respondents under By‑law 5625‑05 for HRTO file 2025‑63574‑I. The Council also approved a confirmatory by‑law (Resolution 217‑25) and adjourned the meeting.

• Moved to a closed (in‑camera) session – carried
• Resolution 216‑25 delegating indemnification authority to the CAO – carried
• Resolution 217‑25 confirmatory by‑law for the special meeting – carried
• Motion to rise from the closed portion – carried
• Adjournment – carried

Committee of the Whole

The Committee of the Whole will consider adopting Version 2 of the Whitby Green Standard and its incentive program. It will also vote on a heritage demolition permit for 409 Centre Street South and a draft subdivision and zoning amendment for 410 Taunton Road West. Additional items include renewing the naming‑rights sponsorship for McKinney Arena 2 and reviewing amendments to the Council Code of Conduct and Respect in the Workplace Policy.

• Approve Heritage Permit Application (HP‑15‑25) to demolish the apartment building at 409 Centre Street South
• Approve Draft Plan of Subdivision (File SW‑2024‑03) and Zoning By‑law amendment (File Z‑14‑24) for 410 Taunton Road West
• Adopt Whitby Green Standard Version 2 and its Incentive Program for new town facilities
• Approve a five‑year naming‑rights renewal with Thermo Fisher Scientific for McKinney Arena 2
• Consider amendments to the Council Code of Conduct and Respect in the Workplace Policy

The Committee approved the heritage permit to demolish the apartment building at 409 Centre Street South. It also approved the Draft Plan of Subdivision and an amendment to Zoning By-law #1784 for 410 Taunton Road West. Additional approvals included the Whitby Green Standard Version 2, the Thermo Fisher naming‑rights renewal for Arena 2, and a procedural rule‑suspension vote (7‑2).

• Approved Heritage Permit (HP‑15‑25) for demolition at 409 Centre Street South (Carried)
• Approved Draft Plan of Subdivision (File SW‑2024‑03) for 410 Taunton Road West (Carried)
• Approved amendment to Zoning By‑law #1784 (File Z‑14‑24) for 410 Taunton Road West (Carried)
• Adopted Whitby Green Standard Version 2 (Carried)
• Approved five‑year Thermo Fisher Scientific naming‑rights renewal for Arena 2 (Carried)
• Suspended rules of procedure to waive recitation of motions (7 for, 2 against, Carried)
• Committed Council to inclusion, diversity, equity and anti‑racism training for early 2026 (Carried)

Special Council Meeting

This special meeting is held for the purpose of educating or training members. No decisions shall be made or considered during this session.

• Presentation from L. Bernardi of Bernardi Human Resources Law LLP regarding a Workplace Investigation Report

The council voted 6‑3 to sustain the chair’s ruling that delegations are not permitted for education and training meetings. A motion to recess the council for five minutes was carried. The meeting was then adjourned.

• Sustained chair’s ruling on delegations (6‑3)
• Recessed meeting for 5 minutes (carried)
• Adjourned meeting (carried)

Committee of Adjustment

The agenda for the Whitby, Ontario Committee of Adjustment meeting on 2025-11-20 contains no listed items. It consists only of standard boilerplate sections and no decisions, proposals, or discussions are identified.

The Committee of Adjustment approved several variance applications, granting an indoor golf simulation use at 910 Dundas St W and other setbacks reductions for residential and commercial properties. One rear‑yard setback request was tabled at the applicant's request, and another application was moved to the end of the agenda. All motions were carried.

• Granted variance to interpret "Place of Entertainment" to include indoor golf simulation at 910 Dundas St W (Carried)
• Tabled application to reduce rear yard setback from 10.0 m to 7.6 m at 5 O'Malley Cres per applicant request (Carried)
• Tabled to end of agenda application to increase accessory dwelling gross floor area from 75 m² to 98 m² at 8400 Baldwin St N (Carried)
• Granted variance to reduce interior side yard setback to 1.2 m for second‑storey addition at 7 Dunbar Dr, with engineering condition (Carried)
• Granted variances to reduce interior side yard setback to 1.8 m and rear yard setback to 6.0 m at 932 Brock St N, with engineering condition (Carried)
• Granted variance to reduce front yard setback to 3.4 m for balcony enclosure at 9 Northgrove Cres (Carried)

Public Meetings

Mayor Roy is hosting a public meeting to obtain feedback on the proposed 2026 Operating and Capital Budget. This is a feedback session and not a formal meeting of Council.

• Presentation on the 2026 Budget Overview by Mayor Elizabeth Roy and financial staff
• Public delegations regarding the Proposed 2026 Operating and Capital Budget

The council met to present the proposed 2026 operating and capital budget and to receive public comments. No motions, votes, or approvals were recorded during the meeting. The session was used for information sharing and discussion of concerns such as library funding, tax rates, traffic safety, and greenhouse‑gas reduction.

Special Council Meeting

This is a special meeting held for the purpose of educating or training members of Council. No decisions shall be made or considered during this session.

• Presentation by Mayor Elizabeth Roy, Commissioner of Financial Services/Treasurer F. Wong, and Senior Manager of Financial Planning/Deputy Treasurer E. Watson regarding the 2026 Budget Overview

The November 17, 2025 special council meeting presented the 2026 Budget Overview. No substantive motions, approvals, or denials were recorded. The meeting concluded with a motion to adjourn, which was carried.

• Adjourned meeting (motion carried)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee will approve the September 11, 2025 minutes and hear a presentation on emerging e‑mobility device regulation. It will review 2026 active‑transportation budget items, provide updates on 2025 projects and the Brock Street redesign, and discuss traffic‑calming measures such as automated speed cameras and bicycle lanes.

• Approval of September 11, 2025 meeting minutes
• Presentation on Regulation of Emerging E‑mobility Devices
• 2026 Active Transportation Budget Items Review
• 2025 Active Transportation Projects Update
• Traffic Calming Measure – Automated Speed Cameras and Bicycle Lanes Discussion

The committee approved the minutes from the September 11, 2025 meeting. It adopted a resolution recommending that town staff ask the Ontario government to develop a comprehensive regulatory framework for emerging micro‑mobility devices. The meeting was then adjourned.

• Approved September 11, 2025 minutes (carried)
• Adopted resolution urging province to create regulations for emerging micro‑mobility devices (carried)
• Adjourned meeting (carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee will consider two heritage‑related applications: removal of 814 Brock Street North from the Municipal Heritage Register, and a heritage permit (HP-17-25) for infill development at 63 Baldwin Street. The meeting will also approve the October 14, 2025 minutes, receive a council update, and set the next meeting date.

• Approve minutes from the October 14, 2025 Heritage Whitby Advisory Committee meeting
• Presentation: Application to remove 814 Brock Street North from the Municipal Heritage Register
• Presentation: Heritage Permit Application (HP-17-25) for infill development at 63 Baldwin Street
• Council update
• Schedule next meeting for Tuesday, December 9, 2025 at 7:00 p.m.

The Heritage Whitby Advisory Committee approved the minutes from the October 14, 2025 meeting. It voted not to oppose the application to remove 814 Brock Street North from the Municipal Heritage Register. It voted to support the heritage permit application (HP-17-25) for an infill mixed‑use development at 63 Baldwin Street. The meeting was then adjourned.

• Approved October 14, 2025 minutes (carried)
• Did not oppose removal of 814 Brock Street North from heritage register (carried)
• Supported heritage permit application HP-17-25 for infill development at 63 Baldwin Street (carried)
• Adjourned meeting (carried)

Special Council Meeting

This special meeting is held for the purpose of educating or training members. No decisions will be made or considered during this session.

• Presentation from L. Bernardi of Bernardi Human Resources Law LLP regarding a Workplace Investigation Report

Councillors Yamada and Leahy moved and seconded a motion to adjourn the special council meeting to allow more time to review a workplace investigation report. The motion passed with six votes in favour and two against. The meeting was adjourned at 4:05 p.m., before the scheduled presentation by L. Bernardi. No other decisions were taken.

• Adjournment motion carried (6 for, 2 against)

Special Council Meeting

The Town of Whitby will hold a special council meeting featuring a closed session. Council will review a joint report from legal, planning, and engineering departments regarding an Ontario Land Tribunal appeal.

• Request for Direction – 1650 Halls Road Ontario Land Tribunal Appeal (Closed Session)

The council received a confidential joint report and voted to settle the Ontario Land Tribunal appeal concerning 1650 Halls Road and Zoning By-law #8063-24. It authorized the mayor and clerk to sign the Minutes of Settlement and permitted the town solicitor to attend the tribunal. A confirmatory by‑law was also passed to formalize the meeting’s proceedings.

• Received LS 12-25 report for information (carried)
• Authorized settlement of OLT appeal OLT‑24‑000495 (carried)
• Authorized Mayor and Clerk to execute Minutes of Settlement (carried)
• Authorized Town Solicitor to attend the OLT (carried)
• Passed confirmatory by‑law to deem meeting read and approved (carried)
• Moved to closed session in‑camera (carried)
• Motion to rise from closed portion approved (carried)
• Adjourned the meeting (carried)

Regular Council Meeting

The Whitby Town Council will adopt the October 6 minutes, endorse a proclamation for Kawasaki Disease Awareness Day, and consider several planning and development items. Key decisions include extending a subdivision plan at 6545 Baldwin Street North, amending Zoning By‑law 1784 to remove a Holding (H) symbol at 380 Taunton Road West, and updating Traffic By‑law 8059‑24 with some deferrals. The council will also approve two five‑year lease agreements with Bell Mobility for telecommunications towers at 57 Winchester Road East and 333 McKinney Drive, and will receive a report to transfer the 2024 surplus of $3.2 million to the Contingency Reserve.

• Extension of Draft Approved Plan of Subdivision SW‑2016‑04 for 3 years (6545 Baldwin Street North)
• Zoning By‑law 1784 amendment to remove Holding (H) symbol at 380 Taunton Road West (File DEV‑08‑25)
• Traffic By‑law 8059‑24 amendments (on‑street no‑stopping/parking) with deferrals for Water Street, Blenheim Circle, Breezewood Court, Settlers Court, Finnegan Place, and Mary Street
• Five‑year lease agreements with Bell Mobility for towers at 57 Winchester Road East (retroactive March 1 2025) and 333 McKinney Drive (starting Aug 1 2026)
• Proposed amendments to the Town’s Waste Collection By‑law #7812‑21

The council adopted the October 6, 2025 regular and special council minutes and endorsed a proclamation for Kawasaki Disease Awareness Day. It approved extensions to a subdivision plan, a zoning bylaw amendment, and amendments to the Traffic By-law 8059-24 with specific deferrals. Staff were directed to report on Ontario housing design options, and waste‑collection bylaw changes were received for further consideration. A procedural suspension to hear delegations on crossing guards and speed limits passed on a 7‑to‑1 recorded vote.

• Adopted October 6, 2025 Regular and Special Council minutes (Resolution #197-25) – Carried
• Endorsed proclamation for Kawasaki Disease Awareness Day (Resolution #198-25) – Carried
• Extended Draft Approved Plan of Subdivision SW-2016-04 to Jan 31, 2029 (Resolution #199-25) – Carried
• Amended Zoning By-law 1784 to remove Holding (H) Symbol (Resolution #200-25) – Carried
• Approved amendments to Traffic By-law 8059-24 with deferrals for certain locations (Resolution #201-25) – Carried
• Directed staff to report on Ontario Housing Design Catalogue options (Resolution #202-25) – Carried
• Received Community Services Report on Waste Collection By-law amendments for further consideration (Resolution #203-25) – Carried
• Suspended rules of procedure to hear delegations on crossing guards and speed limit (7‑1 vote) – Carried

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee will consider and vote on approving its September 4, 2025 meeting minutes. The committee will discuss a National Indigenous Veteran's Day item, updates to its 2026 work plan, and a report from the Whitby Public Library. A council update and other business will also be presented before adjourning.

• Approval of September 4, 2025 meeting minutes
• National Indigenous Veteran's Day discussion
• 2026 Committee Work Plan updates and planning
• Whitby Public Library update
• Council update

A quorum was not present, so the committee could not conduct business. The meeting was adjourned without any decisions, approvals, or recorded minutes.

Special Council Meeting

The Whitby Special Council meeting on November 5, 2025 is called solely for education and training of council members, with no decisions to be considered. Presentations will cover updates to the Traffic Calming Plan, data sharing and school enforcement metrics, school zone safety statistics, and Durham Region Transit services for youth. The meeting will conclude with a Community Safety Roundtable question‑and‑answer period.

• Traffic Calming Plan Updates (presentation by T. Painchaud and P. Angelo)
• Data Sharing, School Enforcement, and APS Metrics (presentation by R. Freve)
• School Zone Safety Statistics (presentation by P. Bruce)
• Durham Region Transit – Public Transit Services and Youth (presentation by M. Binetti)
• Community Safety Roundtable Q&A (led by Mayor Roy)

A quorum was not present, so the council did not formally meet. Attendees received presentations from staff, police, and regional officials, but no votes or decisions were recorded.

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee approved the minutes from the October 1, 2025 meeting. It also approved a maximum of $3,000 from its annual budget to hire a consultant for heat‑pump cost analysis. The meeting was then adjourned.

• Approved October 1, 2025 minutes (Carried)
• Approved up to $3,000 from committee budget for heat‑pump consultant (Carried)
• Adjourned meeting (Carried)

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee will approve the September 2, 2025 minutes and hear three presentations: the 2026 Accessible Election Plan, the Community Animal and By‑law Enforcement Services Facility Project design, and design plans for Fire Hall #6. The meeting will also include reports on International Day of Persons with Disabilities activities, 2026 planning and priorities, compliance reporting, regional accessibility updates, and sub‑committee updates, followed by a council update.

• Approve Accessibility Advisory Committee minutes from September 2, 2025
• Presentation of the 2026 Accessible Election Plan
• Presentation of Community Animal and By‑law Enforcement Services Facility Project design
• Presentation of Design Plans for Fire Hall #6
• International Day of Persons with Disabilities activities report

The Accessibility Advisory Committee approved the September 2, 2025 meeting minutes. The meeting was formally adjourned at 9:01 p.m. The next meeting is scheduled for Tuesday, January 6, 2026 at 7:00 p.m.

• Approved September 2, 2025 minutes (carried)
• Adjourned meeting (carried)

Public Meetings

The agenda for the Whitby public meeting on 2025-11-03 contains no listed items. No decisions, proposals, or discussions are recorded in the provided document.

Committee of the Whole

The Committee of the Whole will consider several items, including amendments to Traffic By-law 8059-24, funding for a new crossing guard at Dryden Boulevard and Brookwood Boulevard, and a resolution to temporarily reduce Elexicon Corporation board member compensation by 75%. The council will also receive a procurement report for Quarter 3, 2025, and discuss proposed amendments to the Business Licensing By-law for lodging and boarding houses. Additionally, the council will consider supporting the Great Lakes Resilient Infrastructure Fund.

• Amend Traffic By-law 8059-24 to update on‑street no‑stopping and no‑parking restrictions
• Approve crossing guard at Dryden Blvd & Brookwood Blvd ($3,000 estimated 2025 cost, $17,000 annual cost)
• Endorse temporary 75% reduction in Elexicon Corp board compensation
• Receive report on Business Licensing By-law amendments for lodging and boarding houses (future consideration)
• Discuss support for the Great Lakes Resilient Infrastructure Fund

The Committee suspended procedural rules to hear a resident delegation on a crossing‑guard request (8‑1). The Council then approved amendments to Traffic By‑law 8059‑24, adding changes to Schedule A and B but deferring the Water Street changes and the changes for Blenheim Circle, Breezewood Court, Settlers Court, Finnegan Place and Mary Street (9‑0). The amended motion also directed that a by‑law amendment be brought forward for Council consideration and that Report PDE 10‑25 be forwarded to Durham Student Transportation Services.

• Suspended rules of procedure to hear resident delegation on crossing guard (8‑1)
• Approved amendments to Traffic By‑law 8059‑24 Schedule A & B, deferring Water Street changes (9‑0)
• Deferred changes for Blenheim Circle, Breezewood Court, Settlers Court, Finnegan Place and Mary Street (9‑0)
• Directed that a by‑law amendment to 8059‑24 be brought forward for Council (9‑0)
• Forwarded Report PDE 10‑25 to Durham Student Transportation Services (9‑0)

Committee of the Whole

The Committee of the Whole will consider several staff reports. Council is asked to approve an extension of a draft subdivision plan at 6545 Baldwin Street North, amend Zoning By‑law 1784 at 380 Taunton Road West, adopt proposed changes to the Waste Collection By‑law, adopt amendments to the Municipal Property and Facility Naming Policy, and transfer the 2024 year‑end surplus of $3.2 million to the town’s Contingency Reserve.

• Extension of Draft Approved Plan of Subdivision SW‑2016‑04 for Yucca Whitby Land Inc. at 6545 Baldwin Street North to Jan 31 2029
• Zoning By‑law 1784 amendment to remove Holding (H) Symbol at 380 Taunton Road West (File DEV‑08‑25, Z‑04‑25)
• Proposed amendments to Waste Collection By‑law #7812‑21
• Proposed amendments to the Municipal Property and Facility Naming Policy (MS 250)
• Transfer of 2024 year‑end surplus of $3.2 million to the Contingency Reserve

The Committee approved several actions, including extending the Draft Approved Plan of Subdivision SW-2016-04 to Jan 31 2029, amending Zoning By‑law 1784 to remove the Holding (H) Symbol, adopting proposed amendments to Waste Collection By‑law #7812‑21, and approving changes to the Municipal Property and Facility Naming Policy (MS 250). The 2024 year‑end surplus of $3.2 million was transferred to the Town’s Contingency Reserve, and the Mayor and Clerk were authorized to enter five‑year lease agreements with Bell Mobility for sites at 57 Winchester Road East and 333 McKinney Drive, as well as a lease with Okanagan Hockey Group at Iroquois Park Sports Centre.

• Approved extension of Draft Approved Plan of Subdivision SW-2016-04 to Jan 31 2029 (Carried)
• Approved amendment to Zoning By‑law 1784 to remove Holding (H) Symbol (Carried)
• Approved proposed amendments to Waste Collection By‑law #7812‑21 (Carried)
• Approved amendments to Municipal Property and Facility Naming Policy, MS 250 (Carried)
• Transferred 2024 surplus of $3.2 million to the Contingency Reserve (Carried)
• Authorized five‑year lease with Bell Mobility at 57 Winchester Road East, retroactive Mar 1 2025 (Carried)
• Authorized five‑year lease with Bell Mobility at 333 McKinney Drive, starting Aug 1 2026 (Carried)
• Authorized five‑year lease with Okanagan Hockey Group at Iroquois Park Sports Centre, starting Sep 1 2025 (Carried)

Committee of Adjustment

The agenda for the Whitby, Ontario Committee of Adjustment meeting on 2025-10-16 contains no listed items. It appears to be a procedural placeholder with no rezoning, contract, ordinance, fee change, or public hearing details provided.

The Committee of Adjustment approved variance requests for 625 Townline Rd W, 38 Atlantis Dr, 27 Connie Ct, and 719 Hickory St N. Each approval was carried without opposition and included specific conditions on grading, drainage, or construction compliance. No public objections were recorded for these applications.

• Granted variance for rear addition at 625 Townline Rd W – Carried (conditions: grading/drainage compliance and construction per submitted plans)
• Granted variances for deck projection and setback at 38 Atlantis Dr – Carried (no conditions noted)
• Granted variance to increase lot coverage at 27 Connie Ct – Carried (condition: grading/drainage compliance)
• Granted variance to increase lot coverage at 719 Hickory St N – Carried (condition: grading/drainage compliance)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee will discuss a heritage permit application for the demolition and new construction at 409 Centre Street. The meeting also includes presentations on heritage conservation districts and park redevelopment plans.

• Heritage Permit Application (HP-15-25) for demolition and new construction at 409 Centre Street
• Heritage Conservation District Review and Update presentation
• Cullen Central Park Bronze Interpretive Sign presentation
• Rotary Centennial Park Redevelopment Concept Plan presentation

The Heritage Whitby Advisory Committee approved the September 9, 2025 meeting minutes. It voted to support the demolition request for Heritage Permit HP‑15‑25 at 409 Centre Street South and recommended that staff consider the committee’s comments on the new building’s mass, height, materials, and streetscape design. The meeting was then adjourned.

• Approved September 9, 2025 minutes (carried)
• Supported demolition request for Heritage Permit HP‑15‑25 at 409 Centre Street South (carried)
• Recommended staff consider committee comments on building mass, height, materials, and streetscape (carried)
• Adjourned meeting (carried)

Regular Council Meeting

The Whitby Town Council will approve minutes from recent meetings and endorse proclamations for Child Care Worker and Early Childhood Educator Appreciation Day and World Polio Day. It will pass resolutions supporting Dream Industrial Canada Solar Inc.'s rooftop solar projects on Water Street and Tricont Avenue. The council will also authorize heritage designations for properties at 618 Athol Street and 725, 740, and 835 Columbus Road West, and adopt a new Street Naming Policy.

• Adopt minutes from Regular Council (June 23, 2025) and Special Councils (June 26, July 16, July 25, August 13, September 15, 2025)
• Endorse proclamations for Child Care Worker and Early Childhood Educator Appreciation Day and World Polio Day
• Support Dream Industrial Canada Solar Inc. rooftop solar project on Water Street (5.5 MW) and Tricont Avenue (2.75 MW)
• Authorize heritage designations for 618 Athol Street and 725, 740, 835 Columbus Road West under the Ontario Heritage Act
• Adopt the Town of Whitby Street Naming Policy

Council adopted prior meeting minutes and moved to a closed session to discuss Elexicon matters, sustaining the mayor’s ruling that the Elexicon board compensation motion was out of order (6‑2). The council endorsed proclamations for Child Care Worker and Early Childhood Educator Appreciation Day and World Polio Day. It passed resolutions supporting Dream Industrial Canada Solar Inc.’s rooftop solar projects at 220A/220B Water Street and 1602 Tricont Avenue, and authorized a notice of intention to designate 618 Athol Street under the Heritage Act.

• Adopted June 2025 regular and special council minutes – Carried
• Moved to closed session on Elexicon matters – Carried
• Sustained mayor’s ruling that Item 14.3 Elexicon board compensation was out of order (6‑2) – Carried
• Endorsed proclamations for Child Care Worker and Early Childhood Educator Appreciation Day and World Polio Day – Carried
• Approved Resolution 167‑25 supporting Dream Industrial Canada Solar Inc. rooftop solar project at 220A/220B Water Street – Carried
• Approved Resolution 168‑25 supporting Dream Industrial Canada Solar Inc. rooftop solar project at 1602 Tricont Avenue – Carried
• Authorized issuance of Notice of Intention to designate 618 Athol Street under the Heritage Act – Carried
• Moved to rise from closed session – Carried

Special Council Meeting

Whitby Special Council will meet in person to discuss emergency operations centre training. The session is closed to the public under the Municipal Act.

• Closed session for emergency operations centre training
• Presentation from Fire Chief M. Hickey
• Meeting held in person only at Whitby Fire & Emergency Services Headquarters

The council moved to an in‑camera session to receive education on the Emergency Operations Centre. After the training, members rose from the closed portion of the meeting. The council then adjourned the meeting.

• Moved to closed session for education and training (carried)
• Risen from the closed portion of the meeting (carried)
• Adjourned the meeting (carried)

Joint Accessibility Advisory and Diversity and Inclusion Advisory Committees

The Joint Accessibility Advisory and Diversity and Inclusion Advisory Committees will meet virtually to review previous minutes and receive staff updates. The meeting includes a breakout group discussion focused on Indigenous Awareness.

• Approval of March 4, 2025 meeting minutes
• Breakout group discussion regarding Indigenous Awareness
• Staff Liaison updates

The Joint Accessibility Advisory and Whitby Diversity and Inclusion Advisory Committees approved the minutes from their March 4 2025 meeting. Staff liaisons gave updates on accessibility grants, a community symposium, and a working group for National Indigenous Veteran’s Day. Members discussed Indigenous awareness in breakout groups and generated ideas for education and engagement. The meeting was then adjourned.

• Approved March 4 2025 minutes (motion by Paul Scott, carried)
• Adjourned meeting (motion by Eva Guta, carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee will vote to approve the minutes from its September 3, 2025 meeting. The committee will hear three presentations: a Durham Region climate and health vulnerability assessment focusing on solar UVR and vector‑borne disease, an update on the Brock Street redesign project, and a design overview for a new community animal and by‑law enforcement services facility. The agenda also includes discussion of October environmental awareness days and events, a council update, and scheduling of the next meeting.

• Approval of September 3, 2025 Sustainability Advisory Committee minutes
• Presentation on Durham Region Climate and Health Vulnerability Assessments: Solar UVR and Vector‑Borne Disease
• Presentation on Brock Street Redesign Project
• Presentation on Community Animal and By‑law Enforcement Services Facility Project Design
• Discussion of October Environmental Awareness Days and Events

The Whitby Sustainability Advisory Committee voted to approve the minutes from the September 3, 2025 meeting. The motion was moved by Bob Willard and carried. The meeting was then adjourned after a motion moved by Catherine Philogene was carried.

• Approved September 3, 2025 minutes (motion by Bob Willard, carried)
• Adjourned meeting (motion by Catherine Philogene, carried)

Public Meetings

The Town of Whitby is conducting statutory public meetings regarding three proposed Official Plan amendments. These include general updates, technical amendments, and plans for the Brooklin Urban Expansion Area to 2051.

• Draft Proposed Amendment 146: Official Plan General Updates (OPA-2023-W/02)
• Draft Proposed Amendment 147: Official Plan Technical Amendment (OPA-2023-W/02)
• Draft Proposed Amendment 148: Brooklin Urban Expansion Area to 2051 (OPA-2024-W/06)

The meeting was held in a hybrid format and included presentations on three draft Official Plan amendments (OPA 146, 147, 148). Council members were asked to receive written submissions by October 15, but no public submissions were received. No votes, approvals, or denials were documented in the minutes.

Committee of the Whole

The Committee of the Whole will consider a temporary‑use zoning amendment for 1320 Brawley Road West and 8100‑8300 Coronation Road. It will vote on pool and gym allocation policies, and on changes to property‑tax due dates and fee waivers. A $300,000 capital project to rebuild tennis courts at Palmerston and Folkstone Parks, funded by a $100,000 National Bank sponsorship and $200,000 town reserve, will be approved. The council will also direct staff to develop a Terry Fox recognition installation.

• Temporary Use Zoning By‑law Amendment (Z‑16‑25) for 1320 Brawley Rd W and 8100‑8300 Coronation Rd (File DEV‑30‑25)
• Approval of Pool Allocation Policy (CMS 11‑25)
• Approval of Gymnasium Allocation Policy (CMS 11‑25)
• Property Tax due‑date changes and fee waivers for 2026 (FS 41‑25)
• $300,000 tennis court reconstruction at Palmerston and Folkstone Parks ($100k National Bank sponsorship, $200k town reserve)

The Committee approved an amendment to Zoning By-law 1784 for a temporary use at 1320 Brawley Road West and three Coronation Road sites. It adopted new property‑tax due dates, a grant for one month of late‑payment charges, and a waiver of the tax‑bill reprint fee for residents in pre‑authorized payment plans. A $300,000 capital project to reconstruct tennis courts at Palmerston and Folkstone Parks was also approved. Several staff reports were received for information.

• Approved amendment to Zoning By-law 1784 for temporary use (Z‑16‑25) – carried
• Approved Pool Allocation Policy and Gymnasium Allocation Policy – carried
• Set property tax due dates to the last day of the month they fall due – carried
• Approved grant of one month late‑payment charges for qualifying residential owners – carried
• Authorized waiver of tax‑bill reprint fee for owners in electronic billing – carried
• Approved $300,000 tennis court reconstruction project ( $100k sponsorship, $200k town) – carried
• Received staff report CMS 10‑25 (Ontario Lacrosse Festival) for information – carried
• Received financial reports FS 21‑25, FS 37‑25, FS 34‑25 for information – carried

Committee of Adjustment

The agenda for the Whitby Committee of Adjustment meeting on 2025-09-18 contains no listed items. It appears to be a procedural placeholder with no decisions, proposals, or discussions recorded.

The Committee appointed J. Malfara as Acting Secretary‑Treasurer. It granted variances for an accessory garage at 510 Centre St N, industrial lot changes at 1541 Galt St, a residential addition at 804 Vernon St, and a rear‑yard setback at 49 Dorvis Dr. Each approval was carried with the condition that site grading and drainage meet Engineering Services requirements where noted.

• Appointed J. Malfara as Acting Secretary‑Treasurer (Carried)
• Granted variances for 510 Centre St N accessory garage (Carried) – condition: site grading and drainage
• Granted variances for 1541 Galt St industrial lot (Carried)
• Granted variances for 804 Vernon St residential addition (Carried) – condition: site grading and drainage
• Granted variance for 49 Dorvis Dr rear‑yard setback (Carried) – condition: site grading and drainage

Committee of the Whole

The Committee will consider recommendations to remove $2,009,643 of Elexicon dividend revenue and $1,170,357 of interest revenue from the 2026 budget, with phased draws from the Contingency Reserve Fund through 2028. It will also adopt the Town of Whitby Street Naming Policy, approve heritage designations for properties on Athol Street and Columbus Road West, and endorse the expansion of the Durham Greener Homes Program.

• Phase out $2,009,643 of Elexicon dividend revenue and related reserve draws (2026‑2028)
• Phase out $1,170,357 of Elexicon interest revenue and related reserve draws (2026‑2028)
• Adopt the Town of Whitby Street Naming Policy
• Approve heritage designations for 618 Athol St and 725, 740, 835 Columbus Rd W
• Endorse expansion of the Durham Greener Homes Program

The council rejected a motion to suspend procedural rules (5‑4). It authorized notices of intention to designate 618 Athol Street and three Columbus Road West properties as heritage sites and passed the related by‑laws. The Street Naming Policy was adopted, and a zoning by‑law amendment for 6680 Coronation Road was approved. Staff were directed to send a letter to the Premier and Minister of Transportation about automated speed enforcement, and the council endorsed the Durham Greener Homes Program expansion.

• Consent agenda motion to suspend rules lost (5‑4)
• Authorized notice of intention to designate 618 Athol Street as heritage (Carried)
• Authorized notices of intention to designate 725, 740, 835 Columbus Road West as heritage (Carried)
• Adopted Street Naming Policy (Carried)
• Approved amendment to Zoning By‑law No.1784 for 6680 Coronation Road (Carried)
• Directed staff to send letter on Automated Speed Enforcement to Premier and Minister (Carried)
• Endorsed Durham Greener Homes Program expansion and letter of support (Carried)

Special Council Meeting

This special meeting is held for the purpose of educating or training Members of Council. According to the agenda, no decisions shall be made or considered during this session.

• Presentation by the Diversity, Equity, & Inclusion Division, Office of the CAO, Region of Durham regarding the Together Against Hate Campaign

The council heard a presentation on the Region of Durham’s Together Against Hate campaign. No policy, budget, or planning actions were approved or denied. A motion to adjourn was moved, seconded and carried, ending the meeting at 6:05 p.m.

• Adjournment motion carried (moved by Councillor Mulcahy, seconded by Councillor Shahid)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee will review a presentation on the Brock Street Redesign Project. The body will also discuss the active transportation budget and a by-law and awareness campaign regarding e-bikes and e-scooters.

• Brock Street Redesign Project presentation
• Town of Whitby E-bikes and E-scooter By-law and Awareness Campaign
• Active Transportation Budget Discussion

The Active Transportation and Safe Roads Advisory Committee approved the minutes from its June 12, 2025 meeting. A presentation on the Brock Street Redesign Project was given, followed by discussion of the town’s e‑bike and e‑scooter by‑law awareness campaign and a budget update. The meeting was then adjourned.

• Approved June 12, 2025 minutes (Carried)
• Adjourned meeting (Carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee will meet to approve previous minutes and receive presentations on the Brock Street Redesign Project and a heritage permit application for 409 Centre Street.

• Approval of June 10, 2025 committee minutes
• Presentation on Brock Street Redesign Project
• Presentation on 409 Centre Street heritage permit application
• Hybrid meeting format with virtual attendance options

The committee approved the minutes from the June 10, 2025 meeting. It voted to defer the heritage permit application (HP-15-25) for 409 Centre Street to the October 14, 2025 meeting. The next meeting was scheduled for October 14, 2025 at 7:00 p.m.

• Approved June 10, 2025 minutes (carried)
• Deferred Heritage Permit HP-15-25 for 409 Centre Street to Oct. 14 meeting (carried)
• Scheduled next meeting for Oct. 14, 2025 at 7:00 p.m. (carried)

Public Meetings

The Whitby Planning Chair will lead a public meeting to review four zoning by-law amendment applications. Items include a proposed amendment for IGP Realty Advisors at 1545 Rossland Road East, a temporary‑use amendment for properties on Brawley Road West and Coronation Road, a amendment for 3775 Brock Street North, and an amendment for Garrard Road. Staff reports, applicant presentations, and public comments will be heard before any decision.

• Zoning amendment for IGP Realty Advisors Inc., 1545 Rossland Rd E (File DEV-27-25, Z‑15‑25)
• Temporary‑use zoning amendment for 1320 Brawley Rd W and 8100‑8300 Coronation Rd (File DEV-30-25, Z‑16‑25)
• Zoning amendment for 3775 Brock Street North (File DEV-33-25, Z‑18‑25)
• Zoning amendment for 2812754 Ontario Inc., Garrard Road (File DEV-34-25, Z‑19‑25)

The council received presentations and public comments on a rezoning by‑law amendment for 1545 Rossland Road East, a temporary‑use amendment for the Brawley Woods Halloween walk, and a rezoning amendment for 3775 Brock Street. Residents raised concerns about traffic, noise, odors, loss of trees, and impacts on schools and emergency services. No votes, approvals, denials, or other formal decisions were recorded in the minutes.

Whitby Diversity and Inclusion Advisory Committee

The committee will meet to discuss diversity, equity, and inclusion updates and various community reports. The session includes a presentation from the Region of Durham's Office of Equity, Diversity, and Inclusion.

• Diversity, Equity, and Inclusion Update presentation by Allison Hector-Alexander
• Discussion on Committee Sponsorships of Events
• National Indigenous Veteran's Day
• Whitby Public Library Update
• Planning for October 2, 2025 Joint Accessibility and Diversity and Inclusion meeting

The Whitby Diversity and Inclusion Advisory Committee approved drawing $4,500 from its annual budget to fund the New Resident Bus Tour ($1,500), National Indigenous Veterans Day activities ($2,500), and a booth banner ($500). The minutes from the May 1, 2025 meeting were approved. The meeting was then adjourned.

• Approved $4,500 budget allocation for New Resident Bus Tour, Indigenous Veterans Day activities, and booth banner (motion by Eva Guta, carried)
• Approved May 1, 2025 committee minutes (motion by Robin Steed, carried)
• Adjourned the meeting (motion by Eva Guta, carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee will approve the minutes from its June 4, 2025 meeting. It will hear a presentation by Kristin Palilionis on the Whitby Sustainability Advisory Committee Work Plan 2023‑2026. The committee will receive updates on the Re‑Think Your Waste Survey and Plan, September Environmental Awareness Days and Events, and the October edition of the Green Quarterly Newsletter. A council update will also be provided.

• Approval of previous minutes (June 4, 2025)
• Presentation: Whitby Sustainability Advisory Committee Work Plan 2023‑2026
• Re‑Think Your Waste Survey and Plan Update
• September Environmental Awareness Days and Events
• Green Quarterly Newsletter – October Edition

The Whitby Sustainability Advisory Committee approved the minutes from its June 4 2025 meeting and then adjourned the September 3, 2025 session. The committee heard a presentation on the 2023‑2026 work plan, updates on the Re‑Think Your Waste survey, upcoming environmental events, and a council update. No policy motions or funding approvals were taken.

• Approved June 4 2025 meeting minutes (carried)
• Adjourned September 3 2025 meeting (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will meet virtually to discuss the Brock Street Redesign Project. The body will also review updates regarding the 2024 Accessibility Plan and the Durham Region Accessibility Award nominee.

• Presentation on Brock Street Redesign Project by Christy Chrus and Sara Taylor
• 2024 Accessibility Plan Update
• Durham Region Accessibility Award Nominee Update
• Planning for October 2, 2025 Joint Meeting with Diversity and Inclusion Advisory Committee

The Accessibility Advisory Committee approved the minutes from its June 3, 2025 meeting, making the record official. It also carried a motion to adjourn the meeting at 8:28 p.m.

• Approved June 3, 2025 minutes (motion carried)
• Adjourned meeting (motion carried)

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

The Committee of Adjustment granted four variance applications presented on August 21, 2025. The applications were for accessory structure size and lot coverage at 107 Queen St, lot coverage at 27 Rice Dr, rear‑yard setback at 39 Oglevie Dr, and home‑based business variances at 225 King St. All motions were carried without recorded opposition. No vote tallies were noted in the minutes.

• Granted variance to increase accessory structures to 117 m² and lot coverage to 30 % at 107 Queen St (A/02/22)
• Granted variance to increase lot coverage to 36 % for a covered deck at 27 Rice Dr (A/47/25)
• Granted variance to reduce rear‑yard setback to 5.6 m for a sunroom at 39 Oglevie Dr (A/48/25)
• Granted variances to increase home‑based business employees to 4, allow use of accessory garage, and raise floor area to 105 m² at 225 King St (A/49/25)

Municipal Licensing and Standards Committee

The Municipal Licensing and Standards Committee is meeting to conduct an appeal hearing. The body will consider a Property Standards Order Appeal regarding a specific property address.

• Property Standards Order Appeal # PSA 25-02 (File/Order # 25-105365) for 19 Corridale Avenue

The Municipal Licensing and Standards Committee heard an appeal regarding a Property Standards Order for 19 Corridale Avenue. Staff outlined safety concerns with the front porch beams, and the landlord requested a later compliance date. The committee voted to confirm the existing order. The meeting then adjourned.

• Confirmed Property Standards Order for 19 Corridale Avenue (carried)

Special Council Meeting

Council will meet for a special session including a closed portion of the agenda. The closed session involves a joint report from the Financial Services and Legal and Enforcement Services departments.

• LS 11-25: Confidential Financial Services and Legal and Enforcement Services Department Joint Report
• Public comments regarding Elexicon Corporation Update

The council approved moving part of the meeting to a closed session and later rising back to open session. It adopted Resolution #163-25, receiving the LS 11-25 report, delegating authority to the CAO to negotiate Elexicon corporation agreements, and ordering a financial impact report for September 2025. The meeting was then adjourned.

• Motion to hold portion of meeting in-camera (closed session) – carried
• Motion to rise from the closed portion – carried
• Resolution #163-25: Receive LS 11-25 report for information – carried
• Resolution #163-25: Delegate authority to CAO to negotiate Elexicon MOU, shareholder agreement and by-law changes – carried (6-2)
• Resolution #163-25: Direct staff to prepare financial impact report on Elexicon financing strategy for September 2025 – carried
• Motion to adjourn the meeting – carried

Special Council Meeting

The meeting consists primarily of procedural items and a closed session. Council will receive a confidential verbal update from staff regarding Elexicon Corporation.

• Closed session for confidential verbal update regarding Elexicon Corporation

Council approved a motion to move the meeting in-camera for confidential discussion of Elexicon Corporation. After the closed portion, council rose from the closed session and then adjourned the meeting.

• Moved to hold closed session (carried)
• Rose from closed session (carried)
• Adjourned meeting (carried)

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

The Committee of Adjustment met virtually on July 17, 2025. It carried the disclosure of interest item. The committee heard the consent application to sever 8 Falcon Ct into two lots, with staff support and nine letters of objection, but no vote or final decision was recorded.

• Disclosure of interest carried

Special Council Meeting

The Special Council meeting focused on presentations about the town’s heat‑event response and a lengthy Q&A. No motions on policy, funding, or services were adopted. The meeting was adjourned by a motion that carried.

• Adjourned meeting (motion carried)

Special Council Meeting

The council will consider endorsing the Town of Whitby’s revised 2025 Asset Management Plan and adopting its 10‑year financial strategy, which recommends an average annual reinvestment of $36.9 million for town‑owned infrastructure. It will also consider granting the Treasurer temporary delegated authority to enter Section 27 agreements that defer residential development charges until occupancy. By‑laws 8221‑25 and 8222‑25 will be presented to authorize land expropriation and acquisition for the Columbus Road Phase 1 widening project. A closed session will address confidential matters such as labour negotiations and legal matters.

• Endorse the 2025 Asset Management Plan and adopt a $36.9 M annual reinvestment strategy (FS 30‑25)
• Grant Treasurer temporary delegated authority for Section 27 residential development charge deferral (FS 39‑25)
• By‑law 8221‑25 to expropriate land for the Columbus Road Phase 1 widening project
• By‑law 8222‑25 to acquire land/easement for the Columbus Road Phase 1 widening project
• Closed session items covering labour relations, litigation, legal retainer, and 405 Dundas Street lease

Council endorsed the Town’s revised 2025 Asset Management Plan, adopting the proposed service levels and a 10‑year financial strategy that calls for an average annual reinvestment of $36.9 million. The council also granted the Treasurer temporary authority to enter Section 27 agreements to defer residential development charges, ratified the fire‑fighters’ collective agreement, approved a new five‑year lease for 405 Dundas Street West, and passed by‑laws to expropriate and acquire land for the Columbus Road Phase 1 Project.

• Adopted the revised 2025 Asset Management Plan and $36.9M annual reinvestment (Carried)
• Granted Treasurer temporary delegated authority for Section 27 residential charge deferrals (Carried)
• Ratified renewal of the IAFF Local 2036 collective agreement (Carried)
• Approved a five‑year lease for 405 Dundas Street West café to Rohailla Hospitality Inc. and 1862568 Ontario Inc. (Carried)
• Passed By‑law #8221‑25 to expropriate land for Columbus Road Phase 1 (Carried)
• Passed By‑law #8222‑25 to acquire land for Columbus Road Phase 1 (Carried)
• Confirmed by‑law proceedings of the special meeting (Carried)
• Moved to rise from the closed portion of the meeting (Carried)

Municipal Licensing and Standards Committee

The Municipal Licensing and Standards Committee will hold a virtual meeting to conduct two appeal hearings. The committee will review a dog restraint order and a property standards order.

• Appeal of Order to Restrain a Dog at 24 Inverary Court (Appeal # ASA 25-01)
• Property Standards Order Appeal at 14 Woodlawn Court (Appeal # PSA 25-01)

The Municipal Licensing and Standards Committee appointed Brandon Walker as chair for the 2025 term. It confirmed the Order to Restrain a dog at 24 Inverary Court. It amended the compliance date for the Property Standards Order at 14 Woodlawn Court to July 16, 2025. The meeting was then adjourned.

• Appointed Brandon Walker as Chair (term until Dec 31, 2025)
• Confirmed Order to Restrain a Dog for 24 Inverary Court
• Amended compliance date for Property Standards Order at 14 Woodlawn Court to July 16, 2025
• Adjourned the meeting

Regular Council Meeting

The Whitby Town Council will consider adoption of the Development Fees Review Study recommendations, including fee amendments for Planning, Building and Engineering services, indexing of fees, and approval of additional full‑time staff positions. The council will also vote on several zoning by‑law amendments, a sign‑by‑law variance, and endorse a proclamation for National Dental Care Day. Minutes from the May 26 regular council meeting and the June 9 special council meeting will be adopted.

• Approve fee amendments for Planning, Building and Engineering services and index fees to the CPI (PDP 23‑25)
• Approve additional staff positions: Planner II (Planning), Planner II (Zoning), Water Resource Engineer, Program Manager (Engineering), 2 Building Inspectors II, Senior Plans Examiner
• Amend Zoning By‑law 1784 to remove the Holding (H) Symbol at 915 Rossland Road West (DEV‑13‑25)
• Approve variance to Permanent Sign By‑law for 1655 Stellar Drive (SB‑01‑25)
• Endorse proclamation for National Dental Care Day (October 10, 2025)

Council adopted the May 26 and June 9 council minutes and sustained the Chair's ruling on a procedural challenge. The town endorsed National Dental Care Day and approved a suite of development fee changes to take effect July 1, 2025. Several zoning by‑law amendments and an official plan amendment were also approved.

• Adopted May 26 and June 9 council minutes (Carried)
• Sustained Chair's ruling on minutes debate (7‑2)
• Called previous question (6‑3)
• Endorsed proclamation for National Dental Care Day (Carried)
• Approved amendments to Planning, Building and Engineering Services fees and indexing (Carried)
• Approved amendment to Zoning By‑law 1784 to remove Holding (H) Symbol (Carried)
• Approved Official Plan Amendment No. 145 to Whitby Official Plan (Carried)
• Approved sign‑bylaw variance for 1655 Stellar Drive (Carried)

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

The Committee granted four minor variance requests. The applications for 87 Scott St, 30 Centre St W, 450 Lyndebrook Rd, and 58 Fulwood Cres were approved. Each approval includes a condition that site grading and drainage must meet Engineering Services requirements where noted. No opposition was recorded and no vote tallies were provided.

• Granted variance to increase accessory structure lot coverage to 96 m² at 87 Scott St, with grading/drainage condition
• Granted variances to reduce front yard setback to 10 m and increase lot coverage to 30 % at 30 Centre St W
• Granted variance to permit a detached garage in the front yard at 450 Lyndebrook Rd, with grading/drainage condition
• Granted variances to increase accessory structure lot coverage to 80 m² and reduce rear yard setback to 5.3 m at 58 Fulwood Cres, with grading/drainage condition

Public Meetings

The Whitby Council will hold a public planning meeting to consider a series of development applications. Items include zoning by‑law amendments, official plan amendments, and draft subdivision plans for various sites across the town. Delegates from the applicants and residents may provide input. Decisions will be recorded in the meeting minutes.

• Zoning By‑law Amendment for 5385 Thickson Road North (RWD Thickson Road Ltd.), File DEV-19-25 (Z-12-25)
• Official Plan and Zoning By‑law Amendments for 5290 Garrard Road (1942259 Ontario Ltd.), File DEV-04-25 (OPA-2025-W/01, Z-03-25)
• Zoning By‑law Amendment for 625 Conlin Road (625 Conlin Ltd.), File DEV-09-25 (Z-05-25)
• Draft Plan of Subdivision and Zoning By‑law Amendment for 7245 Cedarbrook Trail (Mykinder Holding Corp.), File DEV-14-25 (SW-2025-01, Z-07-25)
• Zoning By‑law Amendment for 5305 and 5365 Garrard Road (GHD Ltd. on behalf of Garrard Limited Partnership), File DEV-22-25 (Z-13-25)

The council reviewed several zoning‑by‑law amendment and official‑plan amendment applications for properties on Thickson Road, Garrard Road, Conlin Road, Cedarbrook Trail, Baldwin Street North, Winchester Road, Brock Street and Taunton Road. Public comments were solicited for each application, and no votes or approvals were recorded. The meeting concluded without any decisions being made.

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee is meeting to discuss various infrastructure updates and budget items. The agenda includes a proposed update to the Town of Whitby's e-bikes and e-scooter by-law.

• Proposed Town of Whitby E-bikes and E-scooter By-law Update
• 2026 Active Transportation Budget Items
• Brock Street South Bridge Construction Update
• Corbett Creek Bridge and Boardwalk Update
• Review and update on the use of P-gates

The Active Transportation and Safe Roads Advisory Committee approved the minutes from the May 8 2025 meeting. No other motions were passed; the remaining agenda items were updates and discussions. The meeting was adjourned at 6:20 p.m.

• Approved May 8 2025 minutes (carried)
• Adjourned meeting (carried)

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee will receive presentations on heritage designations for several properties. The meeting also includes a review and update of the Heritage Conservation District.

• Heritage Conservation District Review and Update presentation by Stantec
• Heritage Designation Presentation for 618 Athol Street
• Heritage Designation Presentation for 725, 740, and 835 Columbus Road West
• Whitby Farmers' Market Update

The Heritage Whitby Advisory Committee approved the minutes from May 13, 2025. It voted to support the heritage designation of 618 Athol Street and of 725, 740, and 835 Columbus Road West under Part IV of the Ontario Heritage Act. The committee also recommended a Heritage Conservation Management Plan and a Heritage Commemoration Plan for the three Columbus Road West properties. The meeting was then adjourned.

• Approved May 13, 2025 minutes (carried)
• Supported heritage designation for 618 Athol Street (carried)
• Supported heritage designations for 725, 740, and 835 Columbus Road West (carried)
• Recommended heritage conservation management plan for 725, 740, and 835 Columbus Road West (carried)
• Adjourned meeting (carried)

Special Council Meeting

Council is reviewing the 2025 Asset Management Plan, which includes a 10-year financial strategy for town infrastructure. The meeting also covers land acquisitions for a fire hall and road widening on Victoria Street E.

• Proposed 10-year financial strategy with average annual reinvestment of $41.5 million
• Proposed Infrastructure Levy of $2.3 million in 2026 (1.7% of tax-levy funded budget) with 1.7% annual increases through 2029
• Acquisition of land from MTO at Rossland Road and Des Newman Boulevard for Fire Hall 6
• By-law # 8198-25 to dedicate land for Victoria Street E. widening
• Endorsement of the 2025 Asset Management Plan per Ontario Regulation 588/17

Council endorsed the Town’s 2025 Asset Management Plan and then referred it to staff to revise service levels. The Council approved the acquisition of land for Fire Hall 6 from the Ministry of Transportation, waiving the appraisal requirement and delegating authority to the Mayor and Clerk. By‑laws to dedicate Victoria Street East and to acquire the fire‑hall lands were introduced and passed without a reading. A confirmatory by‑law was also passed to record the meeting’s proceedings.

• Endorsed the 2025 Asset Management Plan (Carried)
• Referred the Asset Management Plan to staff for revision with decreased service levels (Carried)
• Approved acquisition of land for Fire Hall 6 from the MTO, waived appraisal, delegated authority (8‑0 unanimous)
• Adopted By‑law #8198-25 to dedicate Victoria Street East as a public highway (Carried)
• Adopted By‑law #8197-25 to acquire lands for Fire Hall 6 (Carried)
• Granted leave to introduce By‑laws #8197-25 and #8198-25 without reading (Carried)
• Granted leave to confirm the special meeting’s proceedings (Carried)
• Received memorandum on Victoria Street East widening for information (Carried)

Committee of the Whole

The Committee of the Whole will review staff reports on traffic calming adjustments for Whitburn Street, a proposed E-scooter and E-bike bylaw, and a hotel feasibility study. The council will also consider amendments to the Traffic By-law and the Records Classification and Retention By-law.

• Traffic calming adjustments for Whitburn Street
• Proposed E-scooter and E-bike bylaw
• Hotel feasibility study and conference centre
• Amendments to Traffic By-law #8059-24
• Gateway Removal Grant pilot program

The Committee of the Whole heard presentations on a Traffic Calming Policy and heard resident delegations about speed humps on Whitburn Street and parking options on Garden Street. No motions were moved, no votes were recorded, and no approvals or denials were made during this meeting.

Whitby Diversity and Inclusion Advisory Committee

The committee will meet to approve minutes from May 1, 2025, and discuss general business. The agenda includes updates on community education, the Whitby Public Library, and upcoming days of significance.

• Approval of May 1, 2025 meeting minutes
• Discussion on community education
• Review of upcoming diversity, equity and inclusion events and days of significance
• Whitby Public Library update

The Whitby Diversity and Inclusion Advisory Committee did not have a quorum on June 5, 2025, so the meeting did not proceed as scheduled. Members discussed items, but no decisions were taken and no formal minutes were recorded.

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee will hear presentations on climate change and health vulnerability. The body will also discuss policy updates to the Official Plan to prepare for growth through 2051.

• Official Plan Review: Policy Updates to Prepare for Growth to 2051
• Durham Region Climate and Health Vulnerability Assessment Updates
• Presentation by Jeanette Miller regarding Challenging Climate Change Assumptions
• May and June Sustainability Events updates

The Whitby Sustainability Advisory Committee approved the May 7, 2025 minutes after a motion by Janet Dignem. The meeting was then adjourned following a motion by Brian Kelly. No other formal decisions were recorded.

• Approved May 7, 2025 minutes (motion by Janet Dignem, carried)
• Adjourned meeting (motion by Brian Kelly, carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting virtually to review updates on accessibility planning and grants. The body will also discuss award nominees and upcoming summer events.

• 2024 Accessibility Plan Update
• Accessibility Improvement Grant Application Update
• Durham Region Accessibility Award Nominee
• National AccessAbility Week Update
• Summer Events Schedule

The committee approved the Accessibility Advisory Committee minutes from May 6, 2025 after a motion by Adam Lamplugh. It set the next meeting for September 2, 2025 at 7:00 p.m. The meeting was adjourned following a motion by Marta Swirydowicz.

• Approved May 6, 2025 meeting minutes (motion moved by Adam Lamplugh, carried)
• Scheduled next meeting for September 2, 2025 at 7:00 p.m.
• Adjourned meeting (motion moved by Marta Swirydowicz, carried)

Committee of the Whole

The Committee of the Whole will review a joint Planning and Development and Financial Services report recommending amendments to the Planning Services, Building Services and Engineering Services fee schedules, with the fees to take effect on July 1, 2025 and to be indexed annually. The report also proposes hiring additional full‑time staff in planning, zoning, water resources, development infrastructure, building inspection and plan examination. Additional items include a heritage district status update, several zoning‑by‑law and official‑plan amendment applications, and a sign‑by‑law variance request.

• Amendments to Planning, Building and Engineering Services fees (PDP 23-25) and approval of related by‑law changes
• Approval of new full‑time positions: Planner II (Development Review), Planner II (Zoning & Regulation), Water Resource Engineer, Program Manager (Development Infrastructure), two Building Inspector IIs, and a Senior Plans Examiner
• Heritage District Review and Update status report (PDP 31-25)
• Official Plan Amendment, Draft Plan of Subdivision and Zoning By‑law amendment for Anatolia Investments Corp. at 975 Conlin Road, 961 Conlin Road, 4605 and 4625 Garrard Road (DEV‑31‑24)
• Sign By‑law variance request for 1655 Stellar Drive (Menkes Champlain Inc.) (SB‑01‑25)

The Committee approved a Sign By-law Variance for 1655 Stellar Drive and a Zoning By-law Amendment for 5515 Garrard Road during the consent agenda. Delegations were heard on several development proposals, but no votes or decisions were recorded on those items. The Committee also discussed deferring the Development Fees Review Study report to the fall of 2025.

• Sign By-law Variance to Permanent Sign By-law for 1655 Stellar Drive approved (consent agenda)
• Zoning By-law Amendment for 5515 Garrard Road approved (consent agenda)

Regular Council Meeting

Whitby Town Council will decide on several major infrastructure projects, including road widening and the construction of a new fire station. The body will also review a draft plan of subdivision and a new policy for affordable residential unit fee exemptions.

• Approval of $40,000,000 for Columbus Road Widening Phase 1 (Country Lane to Ashburn Road)
• Proposed $17,000,000 capital project for the construction of Fire Hall 6
• Single source contract award of $942,185 to Thomas Brown Architects for Fire Station design
• Draft Plan of Subdivision and Zoning By-law Amendment for Mattamy (Thickson) Limited (DEV-02-22)
• Single source contract of $375,000 to Bumstead Integrated Transportation Consulting for Columbus Road management

The council adopted the April 28 minutes and suspended rules to hear a resident delegation (8‑to‑1 vote). It endorsed three health‑related proclamations and received a correspondence on the Integrity Commissioner’s report. Council approved the Draft Plan of Subdivision and a zoning‑by‑law amendment, and approved a $40 M capital project to widen Columbus Road, detailing its funding sources and awarding a $375,000 contract for project management.

• Adopted April 28 regular and special council minutes (carried)
• Suspended rules of procedure to hear resident delegation (8 to 1, carried)
• Endorsed Sickle Cell Awareness Day, Prostate Cancer Awareness Month and Childhood Cancer flag‑raising proclamations (carried)
• Received Integrity Commissioner annual report correspondence for information (carried)
• Approved Draft Plan of Subdivision (File SW‑2022‑01) and related zoning‑by‑law amendment (carried)
• Approved $40,000,000 Columbus Road Widening Phase 1 project with funding: $15,052,500 reallocated, $19,918,750 provincial grant, $4,274,437.50 development charges, $754,312.50 growth capital (carried)
• Awarded Bumstead Integrated Transportation Consulting a $375,000 single‑source contract for municipal‑side contract management of the Columbus Road project (carried)

Committee of Adjustment

The provided agenda contains only procedural software boilerplate and no specific business items, motions, or applications for decision.

The Committee approved a set of variances for 33 Eastbourne Beach Rd, reducing front and side yard setbacks, increasing porch encroachment and lot coverage, and allowing a building permit on a private street. It also approved a driveway‑widening variance at 52 Rolling Acres Dr to increase the width to 8.5 m. Finally, it approved a parking‑rate variance for 5380 Baldwin St S, setting 1 space per 200 m² for warehouse use and 1 space per 128 m² for other industrial uses. All motions were carried.

• Granted variances for 33 Eastbourne Beach Rd (setbacks, porch, lot coverage, private street) – Carried
• Granted driveway‑widening variance for 52 Rolling Acres Dr to 8.5 m – Carried
• Granted parking‑rate variance for 5380 Baldwin St S: 1 space/200 m² (warehouse) and 1 space/128 m² (other industrial) – Carried

Public Meetings

The agenda for the Whitby public meeting on 2025-05-14 contains no listed items. It appears to be only procedural boilerplate without any decisions, proposals, or discussions. No rezoning, contracts, ordinances, fee changes, or public hearings are mentioned.

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee will meet to approve previous minutes and receive a presentation on heritage designation for properties at 725, 740, and 835 Columbus Road West. The meeting will be held in a hybrid format at Whitby Town Hall on May 13, 2025.

• Approval of March 11, 2025 committee minutes
• Presentation on Heritage Designation for 725, 740, and 835 Columbus Road West
• Introduction of Heritage Summer Student
• Updates on Whitby Farmers' Market and Home Sweet Home Festival
• Official Plan Review Update

The committee approved the minutes from the March 11, 2025 meeting after a motion moved by Rick McDonnell was carried. The heritage designation presentation for 725, 740, and 835 Columbus Road West was deferred to a future meeting. The meeting was then adjourned following a motion moved by Lisa Johnson that was carried.

• Approved March 11, 2025 minutes (motion by Rick McDonnell, carried)
• Deferred heritage designation for 725, 740, 835 Columbus Rd West (no vote)
• Adjourned meeting (motion by Lisa Johnson, carried)

Committee of the Whole

The Committee of the Whole will vote on a new $40,000,000 capital project to widen Columbus Road from Country Lane to Ashburn Road, including funding allocations and a $375,000 single‑source contract. It will also approve the $36,306,982 cost of the Des Newman Boulevard and Rossland Road works and address a $2,373,427 budget shortfall. Additional items include changes to the 2026‑2028 multi‑year budget timelines, updates to the town’s accountability and transparency policies, and an amendment to the fire tiered‑response criteria.

• Approve $40,000,000 Columbus Road Widening Phase 1 (Country Lane to Ashburn Road) and award $375,000 contract to Bumstead Integrated Transportation Consulting
• Approve final cost $36,306,982 for Des Newman Boulevard and Rossland Road works and fund $2,373,427 shortfall from the Development Charges Roads Reserve Fund
• Adopt revised timelines for the 2026‑2028 multi‑year budget process, including a 10‑day amendment period and reduced mayoral veto period
• Approve revised Accountability and Transparency Policy and Closed Meeting Policy and direct a by‑law amendment to Procedure By‑law #8081‑24
• Amend the Fire Tiered Response Criteria to move Whitby to Level A, aligning with neighboring municipalities

Council approved a $40 million Columbus Road widening Phase 1 capital project, allocating funds from a reallocated project, a provincial grant, development charges and growth capital. The council also approved the $36.3 million final cost of the Des Newman Boulevard and Rossland Road works and funded related shortfalls from the development‑charges reserve. Additionally, the council adopted revised timelines for the 2026‑2028 multi‑year budget process.

• Approved $40,000,000 Columbus Road widening Phase 1 (Country Lane to Ashburn Road) capital project (Carried)
• Approved $375,000 single‑source contract to Bumstead Integrated Transportation Consulting for municipal‑side contract management (Carried)
• Authorized staff to award contracts normally requiring council approval for Columbus Road Phase 1 (Carried)
• Approved $36,306,982 final cost of Des Newman Boulevard and Rossland Road works (Carried)
• Funded $2,373,427 shortfall in Capital Project #40256058 from Development Charges Roads Reserve Fund (Carried)
• Approved revised timelines for the 2026‑2028 multi‑year budget process, including a 10‑day council amendment period (Carried)
• Received Durham District School Board correspondence for information and requested staff memorandum (Carried)
• Approved revised Accountability and Transparency Policy G‑010 and Closed Meeting Policy G‑040 (Carried)

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee will meet to discuss infrastructure maintenance and project updates. The agenda includes a proposed update to the Town of Whitby E-scooter and E-bike By-law.

• Proposed Town of Whitby E-scooter and E-bike By-law Update
• Winter Maintenance of Active Transportation Facilities
• Signalized Intersections and Pedestrian Pushbuttons
• 2025 Active Transportation Project Updates from Engineering and Parks
• Bike Month Pop-up Information Centre

The Active Transportation and Safe Roads Advisory Committee approved the minutes from March 13, 2025. The meeting was adjourned at 6:00 p.m. The next meeting was scheduled for June 12, 2025. No other substantive decisions were made.

• Approved March 13, 2025 minutes (motion by Lewis Williams, carried)
• Adjourned meeting at 6:00 p.m. (motion by Liam Lacy, carried)
• Set next meeting for June 12, 2025 at 4:00 p.m.

Whitby Sustainability Advisory Committee

The committee will vote to approve the minutes from its April 2, 2025 meeting. It will receive an update on sustainability events held in April and discuss planned events and environmental awareness days for May. A brief update from town council will also be presented before the meeting adjourns.

• Approve minutes from the April 2, 2025 meeting
• April sustainability events update
• May sustainability events and environmental awareness days
• Council update
• Set next meeting for June 4, 2025

The Whitby Sustainability Advisory Committee approved the minutes from the April 2, 2025 meeting. It voted to receive a presentation on climate change from Jeanette Miller at the June 4, 2025 meeting. The meeting was then adjourned at 8:35 p.m.

• Approved April 2, 2025 minutes (carried)
• Approved resident presentation by Jeanette Miller for June 4, 2025 (carried)
• Adjourned meeting at 8:35 p.m. (carried)

Accessibility Advisory Committee

The Accessibility Advisory Committee will approve the minutes from its April 1, 2025 meeting. It will hear a presentation by Gene Chartier and Heather Hector on a new Traffic Calming Policy and Guidelines. The committee will also receive updates on the 2024 Accessibility Plan, an Accessibility Improvement Grant application, and National AccessAbility Week, followed by subcommittee and council updates.

• Approval of April 1, 2025 Accessibility Advisory Committee minutes
• Presentation on New Traffic Calming Policy and Guidelines
• 2024 Accessibility Plan update
• Accessibility Improvement Grant application
• National AccessAbility Week

The Accessibility Advisory Committee approved the minutes from the April 1, 2025 meeting. It voted to support the Communication and Customer Service Sub‑committee’s recommendation to approve a $10,000 matching grant for Landmark Cinemas Whitby’s accessibility improvements. The meeting also noted that the 2024 Accessibility Plan update will be presented at the June 3, 2025 meeting.

• Approved April 1, 2025 minutes (Carried)
• Supported recommendation to approve $10,000 Accessibility Improvement Grant for Landmark Cinemas Whitby (Carried)

Committee of the Whole

The Committee of the Whole is reviewing a draft plan of subdivision and zoning amendment for Mattamy (Thickson) Limited. The body is also considering funding for a new fire station and a new policy for affordable housing fee exemptions.

• Proposed $17,000,000 for construction of Fire Hall 6
• Proposed $942,185 contract to Thomas Brown Architects for fire station design
• Draft Plan of Subdivision and Zoning By-law Amendment for Mattamy (Thickson) Limited (DEV-02-22)
• Proposed Affordable Residential Units Exemptions Policy for growth-related development fees
• Proposed amendments to Private Transportation Services By-law # 7398-18 regarding accessible taxis

The Committee approved the Draft Plan of Subdivision and related zoning amendment for the Mattamy development. It authorized a $942,185 plus HST single‑source design contract for the new Whitby Fire Station and approved a $17,000,000 capital project to build Fire Hall 6. The Affordable Residential Units Exemptions Policy was approved and the Treasurer was given authority to manage related agreements. Proposed amendments to the Private Transportation Services By‑law were sent to Council for future consideration.

• Approved Draft Plan of Subdivision (File SW-2022-01) with conditions – Carried
• Authorized staff to prepare Subdivision Agreement – Carried
• Approved amendment to Zoning By‑law #1784 (File Z-02-22) to be considered later – Carried
• Appointed Williams and Stewart Associates Ltd. as Control Architect – Carried
• Authorized $942,185 plus HST single‑source design contract for new Whitby Fire Station – Carried
• Approved $17,000,000 capital project for construction of Fire Hall 6 – Carried
• Approved Affordable Residential Units Exemptions Policy – Carried
• Delegated Treasurer authority to amend agreements for affordable‑housing exemptions – Carried

Whitby Diversity and Inclusion Advisory Committee

The committee will approve the minutes from its April 3, 2025 meeting. It will hear a presentation on the Town’s Inclusion, Diversity, Equity, and Anti‑Racism (IDEA) project update, followed by reports on upcoming diversity, equity and inclusion events, the public library, and a council update. The meeting will conclude with any other business and set the date for the next meeting.

• Approval of April 3, 2025 meeting minutes
• IDEA Project update presentation by Amanda Morrow
• Report on upcoming Diversity, Equity, and Inclusion events
• Whitby Public Library update
• Council update

The committee approved the minutes from the April 3, 2025 meeting. It authorized a $556.50 draw from its 2025 budget to fund three Whitby Public Library workshops: Pysanka Eggs, String Art Rainbow Heart, and Paddle Woodburning. The meeting was then adjourned.

• Approved April 3, 2025 minutes (carried)
• Approved $556.50 from the committee’s 2025 budget for three library events (carried)
• Adjourned the meeting (carried)

Regular Council Meeting

Council will consider adoption of the March 24 minutes and endorsement of several community proclamations. Key decisions include a heritage permit for demolition at 25 Way Street, multiple temporary‑use zoning by‑law amendments, an Official Plan amendment for Baldwin Street holdings, and an update to Traffic By‑law 8059-24 for bridge weight limits. The council will also approve the Downtown Whitby Business Improvement Area 2025 budget, which contains a $220,500 special tax levy, and adopt the 2025 municipal property tax rates.

• Heritage Permit: demolition of two accessory structures and construction of a new one‑storey accessory structure at 25 Way Street (HP-03-25)
• Temporary Use Zoning By‑law amendment for Durham Islamic Centre, 4618 Country Lane (DEV-28-24, Z-13-24)
• Temporary Use Zoning By‑law amendment for RAI Architect Inc., 300 Water Street (DEV-01-25, Z-01-25)
• Official Plan Amendment No. 144 and Zoning By‑law amendment Z‑11‑24 for 91, 95 and 99 Baldwin Street (DEV-24‑24)
• Downtown Whitby BIA 2025 budget with a $220,500 special tax levy

The council adopted the March 24, 2025 minutes and endorsed several May and June proclamations. It approved a heritage permit for 25 Way Street and a three‑year extension of temporary use zoning for the Durham Islamic Centre. The council also approved an Official Plan amendment, a special tax levy for the Downtown Business Improvement Area, and the 2025 property tax rates.

• Adopted March 24, 2025 council minutes (Carried)
• Endorsed May/June community proclamations (Carried)
• Approved heritage permit for demolition and new accessory structure at 25 Way Street (Carried)
• Approved three‑year extension of temporary use zoning for Durham Islamic Centre, 4618 Country Lane (Carried)
• Approved temporary use zoning amendment for Paul Demczak, 1399 Dundas Street East (Carried)
• Approved Official Plan Amendment 144 and related zoning amendment for Baldwin Street properties (Carried, vote 8‑1)
• Approved $220,500 special tax levy for Downtown Whitby Business Improvement Area (Carried)
• Approved 2025 property tax rates and special levy for Downtown BIA (Carried)

Special Council Meeting

The Whitby Town Council held a special hybrid meeting on April 28, 2025 for education and training. No decisions were to be made, as required by Procedure By-law #8081-24 and the Municipal Act. The agenda included a presentation by J. Romano, Commissioner of Community Services, on the 2024/25 winter maintenance update to keep residents safe and moving.

• Education and Training – Presentation by J. Romano on winter maintenance update 2024/25

The special council met on April 28, 2025 and received a presentation on the 2024/25 winter maintenance program. Council members asked questions about costs, parking, and software, but no motions on policy or spending were introduced. The only formal action was the procedural motion to adjourn, which was carried.

• Adjourned meeting (motion carried)

Committee of Adjustment

The Committee of Adjustment agenda for April 17, 2025 contains no listed items or decisions. It appears to be a procedural placeholder with no substantive proposals, rezoning requests, contracts, or hearings.

The Committee of Adjustment approved three minor variance applications: at 41 Dymond Dr, 217 Meadow Rd, and 299 Front St W, each with a specific condition. The minutes from the March 20, 2025 meeting were adopted. The meeting was then adjourned.

• Granted variances (height, lot coverage, setback, driveway) for 41 Dymond Dr; condition: obtain Grading, Servicing, and Drainage Permit (Carried)
• Granted lot coverage increase to 29% for 217 Meadow Rd; condition: obtain Grading, Servicing, and Drainage Permit (Carried)
• Granted front yard setback reduction to 1.8 m for 299 Front St W; condition: applies only to Visitor’s Centre at that address (Carried)
• Adopted minutes of the Committee meeting held on March 20, 2025 (Carried)
• Adjourned the meeting (Carried)

Committee of the Whole

The Committee of the Whole will review and vote on several staff reports. Items include an amendment to Traffic By‑law 8059‑24 to update bridge weight limits. A phased building‑permit and development‑charge deferral program for high‑density residential projects and an industrial development‑charge deferral program are proposed. The Council will also consider procurement restrictions targeting U.S. businesses and a lease agreement for the Pump House with Town Brewery Inc.

• Amend Traffic By‑law 8059‑24 to change Schedule T bridge weight limits (Attachment 1 to PDE 03‑25).
• Approve Phased Building Permit / Development Charge Deferral Program for high‑density residential developments (FS 17‑25) and related by‑law amendments.
• Approve Industrial Development Charges Deferral and Installment Payment Program for eligible industrial projects (FS 18‑25) and related by‑law amendments.
• Implement procurement restrictions on United States businesses per Ontario Procurement Restriction Policy and amend Procurement Policy F 080 (FS 19‑25).
• Authorize a lease agreement with Town Brewery Inc. for the Pump House for Jan 1 2026 – Dec 31 2027 (FS 20‑25).

The Committee approved changes to Traffic By-law 8059-24, updating Schedule T. Two memoranda—one on Canada Day events and another on the Highway of Heroes—were received for information. The Phased Building Permit/Development Charges Deferral Program was referred to staff for further review after a motion to expand it to medium‑density housing was lost.

• Approved amendments to Traffic By-law 8059-24 (Schedule T) (carried)
• Received Canada Day memorandum for information (carried)
• Received Highway of Heroes memorandum for information (carried)
• Referred Phased Building Permit/Development Charges Deferral Program report to staff for further review (carried)
• Motion to amend deferral program to include medium‑density residential development lost

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee meeting on April 8, 2025 has no agenda items listed. The agenda appears to contain only placeholders and no substantive items for discussion or decision. No decisions or proposals can be identified from the provided document.

Committee of the Whole

The Committee will decide on a $220,500 special tax levy for businesses in the Downtown Whitby Business Improvement Area. It will also consider several planning applications, including a heritage permit at 25 Way Street and multiple zoning by‑law amendments for sites on Country Lane, Dundas Street East, and Baldwin Street. Recommendations include adopting the 2025 BIA budget and approving the related tax levy.

• Heritage Permit (HP-03-25) to demolish two accessory structures and build a new one‑storey accessory structure at 25 Way Street
• Temporary Use Zoning By‑law extension (Z-13-24) for Durham Islamic Centre, 4618 Country Lane
• Zoning By‑law amendment (Z-02-25) for Paul Demczak, 1399 Dundas Street East
• Official Plan Amendment No. 144 and Zoning By‑law amendment (Z-11-24) for Baldwin Street Holdings Inc., 91, 95, and 99 Baldwin Street
• $220,500 special tax levy for the Downtown Whitby Business Improvement Area approved as part of the 2025 BIA budget

The Committee of the Whole approved several planning items, including a heritage permit at 25 Way Street and temporary use zoning extensions for the Durham Islamic Centre and RAI Architect. It also approved zoning amendments for Paul Demczak and for Baldwin Street Holdings, adopting Official Plan Amendment No. 144 and a related zoning by‑law amendment. All motions were carried.

• Approved Heritage Permit for demolition at 25 Way Street (HP-03-25) – Carried
• Approved three‑year Temporary Use Zoning extension for Durham Islamic Centre (Z-13-24) – Carried
• Approved Temporary Use Zoning amendment for RAI Architect Inc. (Z-01-25) – Carried
• Approved Temporary Use Zoning amendment for Paul Demczak (Z-02-25) – Carried
• Approved Official Plan Amendment No. 144 and Zoning By‑law amendment (Z-11-24) for Baldwin Street Holdings – Carried
• Approved Zoning By‑law amendment for Paul Demczak (Z-02-25) – Carried

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee will approve the minutes from its February 6, 2025 meeting, hear a presentation on Durham Alliance Outreach education and support programs, and receive several updates including a joint advisory committee review, a cookbook project update, upcoming DEI events, and a library update. The meeting will also include a council update and standard procedural items such as delegations, other business, and adjournment.

• Approval of February 6, 2025 meeting minutes
• Presentation on Durham Alliance Outreach education and support programs
• Joint Accessibility Advisory Committee and Diversity Committee meeting review
• Cookbook project update (A Seat at the Table)
• Upcoming Diversity, Equity, and Inclusion events

The committee approved the minutes from the February 6, 2025 meeting. It also approved drawing $1,000 from its 2025 budget to cover the cost of the Advantage Gained film screening at the Whitby Public Library. The library update was deferred to a future meeting.

• Approved February 6, 2025 minutes (carried)
• Approved $1,000 from committee budget for Advantage Gained film screening (carried)

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee will approve the March 5, 2025 minutes and consider several sustainability initiatives, including a procurement presentation, upcoming events, a flood‑ready workshop, a HERO webinar, and the committee’s work plan and budget. The meeting also includes a council update and scheduling of the next meeting.

• Approval of March 5, 2025 meeting minutes
• Sustainable procurement presentation by member Bob Willard
• Flood Ready Workshop (general business item)
• Home Efficiency Retrofit Orientation (HERO) Webinar
• Review of the committee’s work plan and budget

The committee voted to approve the Whitby Sustainability Advisory Committee minutes from March 5, 2025. A motion to adjourn the meeting was also moved and carried. The remainder of the meeting consisted of presentations, event updates and informational reports, but no further formal actions were taken.

• Approved March 5, 2025 minutes (motion carried)
• Adjourned meeting (motion carried)

Accessibility Advisory Committee

The committee will approve the minutes from its February 4, 2025 meeting. It will discuss a joint review with the Whitby Diversity and Inclusion Advisory Committee, scheduling for a sensory room, snow‑clearing responsibilities, and updates to the town’s Accessibility Plan and related projects. The meeting also includes subcommittee reports, a council update, and other business before adjourning.

• Approve Accessibility Advisory Committee minutes from February 4, 2025
• Joint Accessibility Advisory Committee and Whitby Diversity and Inclusion Advisory Committee meeting review
• Sensory Room scheduling
• Windrow and sidewalk snow clearing
• Accessibility Plan update

The committee approved the minutes from the February 4 2025 meeting after a motion by Liam Lacy was carried. The meeting was then adjourned following a motion by Michael Richards that was also carried. The remainder of the session consisted of reports and updates on accessibility initiatives, with no further motions or decisions.

• Approved February 4 2025 minutes (motion by Liam Lacy, carried)
• Adjourned meeting (motion by Michael Richards, carried)

Regular Council Meeting

Council will consider and vote on several planning and finance matters, including a zoning by-law amendment for properties on Colborne Street East, Dunlop Street East and Athol Street, a temporary‑use by‑law extension for 402 Gordon Street, and an update to the F 100 Investment Policy Statement. The meeting also includes endorsement of various community proclamations and a direction to staff on Garden Street parking options. Minutes from previous council meetings will be adopted, and reports from the Chief Administrative Officer and other departments will be received for information.

• Approve amendment to Zoning By-law 2585 (File No. Z‑19‑24) for 301, 315, 317 Colborne St E; 304, 320 Dunlop St E; 205, 207 Athol St
• Approve temporary‑use by‑law extension (Z‑18‑24) for 402 Gordon Street for three years
• Direct staff to proceed with Garden Street Parking Option 2 (no parking after construction)
• Approve updates to the F 100 Investment Policy Statement and direct the Treasurer to sign and forward it to ONE JIB
• Endorse proclamations for World Autism Day, Walk For Values Day, Guillain‑Barré Syndrome Awareness Month, Victorian Order of Nurses Week, and National Indigenous Veterans Day, plus flag raising for World Autism Day

The council adopted previous meeting minutes and endorsed several community awareness proclamations. It approved two zoning by‑law amendments, extended a temporary‑use by‑law, and referred the Garden Street parking study to staff with a unanimous 8‑0 vote. The council also updated the Investment Policy Statement, supported Community Care Durham’s OneConnect program, and approved the tourism corporation terms and new sports field and outdoor‑court allocation policies.

• Adopted February and March council minutes (Resolution #40-25) – Carried
• Endorsed proclamations for World Autism Day, Walk For Values Day, and other awareness events (Resolution #41-25) – Carried
• Approved amendment to Zoning By‑law 2585 (File Z‑19‑24) (Resolution #42-25) – Carried
• Approved three‑year extension of Temporary Use By‑law (Z‑18‑24) (Resolution #43-25) – Carried
• Referred Garden Street parking report to staff for further study; vote 8‑0 (Resolution #44-25) – Carried
• Decided not to implement inclusionary zoning now; to explore other affordable‑housing options (Resolution #45-25) – Carried
• Approved updates to the Investment Policy Statement and directed Treasurer to sign (Resolution #46-25) – Carried
• Supported Community Care Durham’s OneConnect program and urged provincial funding (Resolution #47-25) – Carried

Special Council Meeting

The Whitby Town Council will consider a 10‑year waterfront projection and a feasibility study for the Port Whitby Marina. It will vote to approve a $250,000 capital project for a comprehensive design study of Marina Option 1, funded from the Marina Reserve Fund, and direct staff to report the results. The council will also consider By‑law #8172‑25 to authorize related land acquisition.

• Receive CMS 06‑25: 10‑Year Projection for Whitby Waterfront (information only)
• Receive CMS 02‑25: Port Whitby Marina Feasibility and Harbour Land Use Study (information only)
• Approve $250,000 capital project for Comprehensive Detailed Design of Marina Option 1, funded from the Marina Reserve Fund
• Direct staff to undertake the design study and report back to council
• Consider By‑law #8172‑25 to authorize acquisition of lands linked to the marina project

The council received the 10‑Year Waterfront Projection report as information. It approved the Port Whitby Marina feasibility study, directed a detailed design study, and allocated $250,000 from the Marina Reserve Fund for that design. The council also approved a by‑law to acquire municipal land, waived the appraisal requirement, and created a capital project funded from the Property Reserve Fund. All resolutions were carried.

• Received Community Services Report CMS 06-25 (10‑Year Waterfront Projection) as information – Carried
• Received Port Whitby Marina Feasibility and Harbour Land Use Study for information – Carried
• Directed staff to undertake a comprehensive design study for Marina Option 1 – Carried
• Approved $250,000 capital project for the Marina design study, funded from the Marina Reserve Fund – Carried
• Approved By‑law #8172‑25 to authorize acquisition of municipal lands – Carried
• Waived the appraisal requirement for the land acquisition – Carried
• Established a 2025 capital project for the land acquisition, funded from the Property Reserve Fund – Carried
• Delegated authority to the CAO and Treasurer to execute the land purchase agreement – Carried

Special Council Meeting

The Town of Whitby is holding a special council meeting featuring a closed session. The primary purpose of the meeting is to receive a strategic update from the Chair of Elexicon Corporation.

• Closed session regarding Elexicon Corporation Strategic Update
• Attendance of Anthony Haines, Chair of Elexicon Corporation

Council moved the meeting to a closed session under Procedure By-law #8081-24 and related policies. After the closed session, Council rose and received a strategic update from Anthony Haines, Chair of Elexicon Corporation. Resolution #32-25 was carried, affirming support for Elexicon as an independent electricity distribution corporation and directing the CAO and staff to work with shareholders to amend the corporation’s Articles of Amalgamation, Shareholders Agreement, and by‑laws. A confirmatory by‑law (Resolution #33-25) was also passed, and the meeting was adjourned.

• Move council to a closed session – Carried
• Rise from the closed portion of the meeting – Carried
• Receive Elexicon Corporation presentation for information – Carried
• Affirm support for Elexicon Corporation as an independent electricity distribution corporation – Carried
• Direct CAO and staff to work with Elexicon shareholders to amend Articles of Amalgamation, Shareholders Agreement, and by‑laws – Carried
• Staff to participate in Elexicon‑led working group of shareholders and municipal treasurers – Carried
• Pass confirmatory by‑law to consider the meeting read and passed – Carried
• Adjourn the meeting – Carried

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, proposals, or discussion items are listed.

The Committee granted a variance to reduce the required parking spaces from 94 to 81 at 300 Hopkins St, subject to grading and service requirements. It approved variances at 918 Byron St S to reduce the front yard setback to 4.3 m, increase porch projection to 2.6 m, and reduce the interior side‑yard setback to 0.8 m, with a roof‑drainage condition. A third variance was approved to increase lot coverage from 10% to 14% at 49 Franklin Cres, with grading, servicing and road‑occupancy permit conditions. The minutes from the February 20 2025 meeting were adopted.

• Granted reduction of parking spaces to 81 at 300 Hopkins St (carried)
• Granted front yard setback reduction to 4.3 m, porch projection increase to 2.6 m, and interior side‑yard setback reduction to 0.8 m at 918 Byron St S (carried)
• Granted increase of lot coverage to 14% at 49 Franklin Cres (carried)
• Adopted minutes from the February 20 2025 Committee of Adjustment meeting (carried)

Special Council Meeting

The Town of Whitby is holding a special meeting to review a recommendation report from the Integrity Commissioner dated March 11, 2025. The report concerns complaints filed against Councillors Leahy and Yamada.

• Integrity Commissioner's Recommendation Report regarding complaints against Councillors Leahy and Yamada

Active Transportation and Safe Roads Advisory Committee

The Advisory Committee will approve the minutes from its January 9, 2025 meeting. It will hear presentations on the town's upcoming Traffic Calming Policy and Guidelines and on the Official Plan Review. The committee will also receive updates on the Whitby Waterfront Visitor's Centre at Shirley Scott Park, the Conlin Road and Garrard Road intersection, and equitable active‑transportation development. No formal decisions are listed for this meeting.

• Approve minutes from January 9, 2025 meeting
• Presentation: Future Traffic Calming Policy and Guidelines
• Presentation: Official Plan Review
• Update: Visitor's Centre – Whitby Waterfront – Shirley Scott Park
• Update: Conlin Road and Garrard Road intersection

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee will hear a presentation on a Heritage Conservation District review and update, and a heritage permit application (HP-03-25) requesting demolition of outbuildings at 25 Way Street. The meeting also includes an update on the Visitor's Centre at Whitby Waterfront and a council update. No decisions are indicated in the agenda.

• Heritage Conservation District Review and Update (presentation by Lashia Jones, Stantec)
• Heritage Permit Application HP-03-25 – demolition request for outbuildings at 25 Way Street (presentation by Vincent Santamaura, representing owner Lesley Lebel)
• Visitor's Centre – Whitby Waterfront – Shirley Scott Park update
• Council update
• Other business

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee will approve the minutes from its February 5, 2025 meeting. It will receive updates on the virtual home energy assessment tool, the sustainability newsletter, and March sustainability events and environmental awareness days. The committee will also hear a council update before adjourning.

• Approval of February 5, 2025 minutes
• Virtual Home Energy Assessment Tool (vHEAT) update
• Sustainability Newsletter
• March Sustainability Events and Environmental Awareness Days
• Council Update

Joint Accessibility Advisory and Diversity and Inclusion Advisory Committees

The Joint Accessibility Advisory Committee and Whitby Diversity and Inclusion Advisory Committee will meet virtually on March 4, 2025. They will approve the minutes from the October 3, 2024 meeting, hold a breakout discussion on hate crimes, and plan the agenda for their October 2025 meeting. A council update will be provided and the next meeting is scheduled for October 2, 2025.

• Approve minutes of the October 3, 2024 meeting
• Breakout group discussion on hate crimes
• Plan agenda for the October 2025 meeting
• Council update
• Schedule next meeting for October 2, 2025

Committee of the Whole

The Committee of the Whole will consider a recommendation to pause inclusionary zoning within the town’s Protected Major Transit Station Area and explore other affordable‑housing options. It will also review proposals for lay‑by visitor parking and on‑street No Parking restrictions on Garden Street between Dundas and Burns Streets. Additional items include approval of the Whitby Tourism Development Corporation Terms of Reference and several policy amendments covering development charge interest, sports field and outdoor court allocation, and business licensing provisions.

• Recommendation to not implement inclusionary zoning in the Protected Major Transit Station Area (PDP 15-25)
• Recommendation for lay‑by visitor parking and on‑street No Parking restrictions on Garden Street between Dundas Street and Burns Street (PDE 01-25)
• Approval of Whitby Tourism Development Corporation Terms of Reference (CAO 07-25)
• Approval of amended Development Charge Interest Policy (F430) and related administrative amendments to Policies F410 and F420 (FS 09-25)
• Approval of Sports Field Allocation Policy and Outdoor Court Allocation Policy (CMS 01-25)

Committee of the Whole

Whitby Council will discuss a proposed by-law to ban the display of Nazi symbols on town property and facilities. The meeting also includes staff reports on zoning by-law amendments for two development projects and a review of the town's investment policy.

• Proposed by-law to ban Nazi symbols on town property
• Zoning by-law amendment for Vandenboom Properties Inc. (Colborne St. East)
• Temporary use by-law extension for Gordon Scadding Seniors Developments Ltd. (Gordon St.)
• Review and update of the Investment Policy Statement
• Support for Community Care Durham's OneConnect program

Committee of Adjustment

The agenda for the Whitby Committee of Adjustment on February 20, 2025 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The meeting appears to be procedural with no substantive agenda items.

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee will approve the minutes from its January 14, 2025 meeting. It will hear a presentation by Patrick Brennan of Brumley Construction on a heritage permit application (HP-01-25) for a proposed addition and garage at 700 Byron Street South fronting onto Trent Street West. The committee will also receive its annual report and a council update before adjourning.

• Approve minutes from January 14, 2025 meeting
• Presentation on heritage permit HP-01-25 for 700 Byron St S (addition/garage)
• Heritage Whitby Advisory Committee Annual Report
• Council Update
• Next meeting scheduled for March 11, 2025

Public Meetings

The Town of Whitby is conducting statutory public meetings to discuss several planning applications. The body will hear staff overviews, applicant presentations, and public input regarding proposed zoning and official plan changes.

• Zoning By-law Amendment for Whitby Curling Club at 815 Brock Street North
• Zoning By-law Amendment for 307 Brock Street South
• Zoning By-law Amendment for Winchester Road East and Cachet Boulevard
• Temporary Use Zoning By-law Amendment for 300 Water Street
• Official Plan and Zoning By-law Amendments for 5900 Coronation Road and 1151 Dundas Street West

Whitby Diversity and Inclusion Advisory Committee

The Whitby Diversity and Inclusion Advisory Committee will approve the minutes from its January 2, 2025 meeting. It will then receive updates on Durham Region's Black History Month event, the committee's cookbook project, and a joint agenda discussion with the Accessibility Advisory Committee. Additional items include a discussion of committee swag, a National Indigenous Veterans Day observance, and a regional anti‑hate initiative.

• Approval of January 2, 2025 meeting minutes
• Durham Region's Black History Month Event Update
• Whitby Diversity and Inclusion Advisory Committee Cookbook Project Update
• Joint Accessibility Advisory Committee and Whitby Diversity and Inclusion Advisory Committee March Meeting Agenda Discussion
• Committee Swag

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee will approve the minutes from its January 8, 2025 meeting and appoint a Vice‑Chair. It will hear two presentations: a pilot of a Building Labelling and Disclosure Program and an update on Phase 2 of the Operations Centre Expansion, Parks Administration and Maintenance Facility. The committee will also discuss the Little Forests Durham update, budget planning for 2025, and receive a council update.

• Approval of previous minutes (January 8, 2025)
• Appointment of Vice‑Chair
• Presentation: Pilot of a Building Labelling and Disclosure Program in Whitby (Kyle Mennie, Director of Operations, Windfall Ecology Centre)
• Presentation: Operations Centre Expansion Phase 2, Parks Administration and Maintenance Facility (Brad Collard, Capital Project Manager, Town of Whitby, etc.)
• 2025 Whitby Sustainability Advisory Committee budget planning

Accessibility Advisory Committee

The Accessibility Advisory Committee is meeting to review plans for municipal facilities and provide updates on accessibility work plans. The session includes presentations on facility expansions and coordination with the Diversity and Inclusion Advisory Committee.

• Presentation on Operations Centre Expansion Phase 2, Parks Administration and Maintenance Facility
• Waterfront Visitor's Centre Plan Review
• Regional Accessibility Advisory Committee Update
• Accessibility Advisory Committee Work Plan Update and Staff Engagement
• Planning for joint March meeting with Whitby Diversity and Inclusion Advisory Committee

Special Council Meeting

The Whitby Town Council is holding a Special Council Meeting designated for education and training, and no decisions will be made. The agenda includes a presentation by Lisa McIntosh, Director of Income, Employment and Homelessness Support for the Region of Durham, on community engagement for Phase 2 of the development at 1635 Dundas Street East. No other agenda items are listed.

• Presentation by Lisa McIntosh on 1635 Dundas Street East – Phase 2 community engagement

Regular Council Meeting

The Whitby Town Council will consider adopting Official Plan Amendment 138 for the Whitby GO Protected Major Transit Station Area, Amendment 139 for Strategic Growth Areas, Nodes and Corridors, and Amendment 142 for the 605 Winchester Road West development, including a related Zoning By‑law amendment. The Council will also vote on a five‑year naming‑rights sponsorship agreement with Okanagan Hockey Group Inc. for Arena 1 at Iroquois Park Sports Centre. Additional items include appointing members to the Downtown Whitby Business Improvement Area Board and endorsing several community proclamations.

• Adopt Official Plan Amendment 138 – Whitby GO Protected Major Transit Station Area
• Adopt Official Plan Amendment 139 – Strategic Growth Areas, Nodes and Corridors
• Adopt Official Plan Amendment 142 and Zoning By‑law amendment for 605 Winchester Road West
• Approve five‑year naming‑rights sponsorship with Okanagan Hockey Group Inc. for Iroquois Park Sports Centre Arena 1
• Appointment of Lindsay Cotton, Kathleen Mavin, and Samson Wong to the Downtown Whitby BIA Board

Committee of the Whole

The Committee of the Whole will consider several staff reports, including endorsement of 2025 environmental proclamations, adoption of a Member of Council Organized Community Events policy, and approval of an asset‑transfer policy for the Whitby Tourism Development Corporation. It will also vote on a five‑year naming rights sponsorship with Okanagan Hockey Group for Arena 1 at Iroquois Park Sports Centre, and a winter‑control services contract worth $1,411,637.50 per year. Additional items include a Development Agreement Securities Policy and a proposal to study a speed‑limit change on Whitburn Street.

• Approve a 5‑year naming rights sponsorship with Okanagan Hockey Group for Arena 1 at Iroquois Park Sports Centre
• Accept VBN Paving Limited’s bid of $1,411,637.50 per year for winter control services on 15 trucks and 5 loaders
• Adopt the Development Agreement Securities Policy and authorize updates to related investment and securities policies
• Approve the Asset Transfer Policy and direct transfer of 50% of the Municipal Accommodation Tax balance to the Whitby Tourism Development Corporation
• Direct staff to develop a by‑law to change the speed limit on Whitburn Street from 50 km/h to 40 km/h

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or projects are listed.

Heritage Whitby Advisory Committee

The Heritage Whitby Advisory Committee will meet to appoint its Chair and Vice-Chair and discuss its 2025 work plan. The meeting includes a presentation regarding Official Plan and Zoning By-law Amendment applications for a specific property.

• Presentation regarding 91-99 Baldwin Street Official Plan Amendment and Zoning By-law Amendment Applications
• Appointment of Chair and Vice-Chair
• 2025 Heritage Whitby Advisory Committee Work Plan

Committee of the Whole

The Committee of the Whole will consider three Official Plan amendments: Amendment 138 for the Whitby GO Protected Major Transit Station Area, Amendment 139 for Strategic Growth Areas, Nodes and Corridors, and Amendment 142 for the 605 Winchester Road West development. It will also consider a motion to terminate the contract with Local Authority Services and shift closed‑meeting investigations to the Ontario Ombudsman. Council will vote on adopting the amendments and the termination resolution.

• Adopt Official Plan Amendment 138 – Whitby GO Protected Major Transit Station Area
• Adopt Official Plan Amendment 139 – Strategic Growth Areas, Nodes and Corridors
• Adopt Official Plan Amendment 142 and related Zoning By-law amendment for 605 Winchester Road West
• Motion to terminate contract with Local Authority Services and use Ontario Ombudsman for closed‑meeting investigations
• Delegations from MOBCO Developments Inc. and 693316 Ontario Limited

Active Transportation and Safe Roads Advisory Committee

The Active Transportation and Safe Roads Advisory Committee will meet to discuss budget items and federal grants. The agenda includes a review of 2024 accomplishments and a proposed by-law for e-scooters and e-bikes.

• Proposed Town of Whitby E-scooter and E-bike By-law
• Active Transportation 2025-2026 Budget Items
• Active Transportation Fund Federal Grant
• Multi-use Path Cyclist Dismount Signage
• Bill 212, Reducing Gridlock, Saving You Time Act, 2024

Whitby Sustainability Advisory Committee

The Whitby Sustainability Advisory Committee will approve the December 4, 2024 minutes, introduce a new member, and review its work plan. It will receive an update from Council and discuss any other business. The meeting will set the date for the next session and then adjourn.

• Approval of December 4, 2024 minutes
• New member introduction
• Review of the Sustainability Advisory Committee work plan
• Council update
• Scheduling of next meeting on February 5, 2025

Accessibility Advisory Committee

The Whitby Accessibility Advisory Committee will approve the minutes from its November 5, 2024 meeting. It will then review the 2024 work plan and discuss priorities for 2025, along with updates from the regional advisory committee and its subcommittees. The meeting also includes standard procedural items such as appointments and conflict‑of‑interest declarations.

• Approval of November 5, 2024 meeting minutes
• 2024 Work Plan Review and Update
• 2025 Work Plan and Priorities
• Regional Accessibility Advisory Committee Update
• Subcommittee Updates

Public Meetings

The posted agenda for the Whitby public meeting on January 6, 2025 contains no specific items. The document only shows generic placeholders and no decisions, proposals, or discussions are listed. As a result, the meeting appears to have no substantive agenda items to consider.

Whitby Diversity and Inclusion Advisory Committee

The committee will approve the December 5 2024 meeting minutes and receive reports on its 2025 activities, a proposed cookbook project update, and the 2025 meeting schedule. It will also hear a council update and address any other business.

• Approval of December 5 2024 meeting minutes
• Report on Whitby Diversity and Inclusion Advisory Committee Activities 2025
• Proposed Committee Cookbook Project Update
• Presentation of 2025 Meeting Schedule
• Council Update