Woolwich public meetings in 2022

Council Meeting

Woolwich Council meets to decide a zone change for 9 Memorial Avenue, approve tax adjustments totaling $68,286.51, and consider several grant requests. The agenda also includes awarding snow clearing contracts, amending the delegation by-law, and appointing a deputy clerk. The meeting starts with a closed session for legal and personnel matters.

• Zone change for 9 Memorial Avenue from Residential Mixed High Density (R-5) to Buffer Commercial Urban (C-2) with site-specific and holding provisions
• Tax adjustments under Section 357 of the Municipal Act totaling $68,286.51
• Pre-budget approval of $1,775 for Woolwich Pride event plus in-kind support
• Snow clearing and ice control contracts for municipal parking lots and sidewalks in small settlements
• By-law to appoint Alexandra Smyth as Deputy Clerk

Committee of the Whole

The Committee of the Whole will hold a public meeting for a zone change application at 1440 King Street North, St. Jacobs, and consider staff reports including a resolution on Bill 23, topsoil quality measures, and committee appointments. The meeting starts with a closed session for training and a personal matter, then reconvenes in open session. Decisions made here are subject to ratification at a future Council meeting.

• Public meeting for zone change application 10/2022 (Riverworks LP) at 1440 King Street North, St. Jacobs
• Proposed resolution requesting Ontario defer Bill 23 (More Homes Built Faster Act) review, citing financial and environmental impacts
• Report DS41-2022 directing staff to review topsoil quality standards for new developments
• Appointments of councillors to advisory committees for 2022-2026 term
• Proposed 2023 Council meeting schedule adoption

Inaugural Council Meeting

This is the inaugural council meeting for Woolwich, ON, held on November 28, 2022. The agenda contains only procedural boilerplate and no substantive items for decision or discussion.

Special Council

This is the inaugural council meeting for the Township of Woolwich, where newly elected officials are sworn in and the mayor delivers an address. The main business item is a report and by-law to establish a rotational schedule for appointing an acting mayor when the mayor is absent or the office is vacant. The meeting is ceremonial and largely procedural, with no other substantive decisions on the agenda.

• Swearing-in of Mayor and Councillors by Regional Chair Karen Redman
• Report C20-2022: Acting Mayor Rotational Schedule November 2022 - November 2026
• By-law 67-2022: Appointment of Acting Mayor when Mayor absent or office vacant
• By-law 68-2022: Confirming all actions and proceedings of Council (November 28, 2022)

Special Council

This is a special council meeting held solely for a closed-session council orientation, with no public business or decisions on the agenda. The only item is a resolution to move into closed session under the Municipal Act for member education and training.

• Closed session for council orientation under section 239 (3.1) of the Municipal Act, 2001

Special Council

This is a special council meeting devoted entirely to a closed-session council orientation. The only agenda item is a resolution to move into closed session under the Municipal Act for the purpose of educating or training members. No public decisions or discussions are scheduled.

• Closed session for council orientation under section 239 (3.1) of the Municipal Act, 2001

Special Council

This is a special council meeting for the Township of Woolwich, held as a council orientation session. The only agenda item is a resolution to move into closed session for the purpose of educating or training council members, as permitted under the Municipal Act. No decisions or public discussions are scheduled.

• Closed session for council orientation under section 239 (3.1) of the Municipal Act, 2001

Council Orientation Session

This is a Council Orientation Session for Woolwich, ON, held on 2022-11-14. The agenda contains only procedural boilerplate and no specific items for decision or discussion.

Special Council

This is a special council meeting devoted entirely to a closed-session council orientation. The only agenda item is a resolution to move into closed session under the Municipal Act for member education and training. No public business or decisions are scheduled.

• Closed session for council orientation under section 239 (3.1) of the Municipal Act

Special Council

Woolwich Township Council is holding a special meeting on October 31, 2022, to consider several planning applications, fee changes, and other administrative matters. The agenda includes public meetings for two zone change applications, a delegation on a fee exemption, and recommendations on zoning by-laws, 2023 fees, a backflow prevention program, and traffic calming. The meeting starts with a closed session for legal and personnel matters.

• Zone change for 15 Barnswallow Drive (Nomadiq Elmira Towns) to allow stacked townhouses
• Zone change for 6455 Reid Woods Drive (Tubeline) to amend agricultural zoning
• 2023 Fees and Charges by-laws for general, planning, fire, and building services
• Official Plan Update consultant selection at $177,912.00
• Stage 2 traffic calming on Woolwich Street South, Breslau

Special Council

Woolwich Township Council is holding a special meeting that begins in closed session for appointments, then reconvenes publicly. The main business includes deciding whether to create an Environmental Advisory Committee, receiving the annual drinking water quality report, and debating two motions on equity, diversity, and inclusion, including a possible rainbow crosswalk. The meeting also includes a delegation about a sewer blockage on Wyatt Street East, Elmira, and several routine consent items and by-laws.

• Closed session for Woolwich Heritage Committee and Municipal Elections Compliance Audit Committee appointments
• Delegation from Aaron Lebold regarding sewer blockage on Wyatt Street East, Elmira
• Staff report DS33-2022 recommending creation of an Environmental Advisory Committee
• Notice of intent to consider a by-law imposing fees for building, planning, fire, and general services
• Motions on equity, diversity, and inclusion, including mandatory training and a rainbow crosswalk

Council Meeting

This agenda for the Woolwich, ON Council Meeting on 2022-09-19 contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content for residents.

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially approve several staff reports, including a $299,291 contract for bridge and culvert engineering services, an electronic monitoring policy, and procedural by-law amendments. They will also hear a delegation on tree and stormwater pond management, and discuss a motion on diversity, equity, and inclusion. A public meeting is scheduled for a zone change application.

• Award $299,291.42 contract to GM BluePlan Engineering Limited for 2022 Bridge and Culvert Program
• Public meeting for zone change application 7/2022 by 14848645 Ontario Limited
• Electronic Monitoring Policy (C17-2022) for approval
• Procedural By-law Amendments (C15-2022) for adoption
• Motion for mandatory diversity, equity, and inclusion training and rainbow crosswalks

Council Meeting

This agenda for the Woolwich, ON Council Meeting on 2022-08-22 contains only procedural boilerplate and no substantive items for decision or discussion. The document is essentially empty of actionable content.

Council Meeting

Woolwich Council is meeting to decide on the preferred alignment for the Breslau East Connector Road, approve the Elmira Core Urban Design Study, and award a $63,252.74 contract for the St. Jacobs Brand Audit and Wayfinding Project. The meeting also includes several by-laws, including a zoning amendment for 28 South Street (Kiwanis House) and part lot control exemptions for Paradigm Homes in Elmira. The agenda includes routine items like minutes adoption and consent items.

• Endorse preferred alignment for Breslau East Connector Road and authorize notice of study completion
• Approve $63,252.74 contract to Pl.ural for St. Jacobs Brand Audit and Wayfinding Project
• Approve Elmira Core Urban Design Study with phased implementation
• By-law to exempt certain lots from part lot control for Paradigm (Elmira) Homes
• Zoning by-law amendment for 28 South Street (Kiwanis House)

Special Council

This is a special council meeting to adopt the summary of recommendations from the Committee of the Whole held earlier that day and to pass a confirming by-law (44-2022) that validates all council actions from August 8, 2022. The meeting is procedural, with no substantive policy decisions listed on the agenda.

• Adoption of Summary of Recommendations from Committee of the Whole (August 8, 2022)
• Passing of By-law 44-2022 to confirm all actions and proceedings of Council

Committee of the Whole

The Committee of the Whole is meeting to discuss and recommend action on a range of items, including a $2.26 million contract for the Woolwich Memorial Centre refrigeration and dehumidifier replacement, a $317,882.98 servicing capacity study, and a $256,877.86 asset management plan update. They will also consider a proposed 60-metre communication tower at 2111 Greenhouse Road, a pavilion at St. Jacobs Healthy Valley Trail, and a delegation requesting a noise exemption fee waiver. The meeting begins with a closed session to discuss a land purchase matter.

• Award $2,260,496.64 to Cimco for Woolwich Memorial Centre refrigeration plant and natatorium dehumidifier replacement
• Award $317,882.98 to GM BluePlan Engineering for Servicing Capacity Study (RFP 2022-12)
• Award $256,877.86 to GM BluePlan Engineering for Asset Management Plan Update
• Support 60-metre communication tower at 2111 Greenhouse Road
• Authorize $7,000 from Capital Contingency Reserve for St. Jacobs Healthy Valley Trail Pavilion

Council Meeting

This agenda is only procedural boilerplate with no listed agenda items, decisions, or discussions. The document contains no substantive content for residents.

Council Meeting

Woolwich Council will consider awarding tenders for the 2022 paving program and pavement marking, plus a gas detection system contract. They will also hear delegations and vote on recommendations regarding the Regional Official Plan, including land needs and boundary adjustments. Several by-laws are scheduled for final passage, including a zoning amendment for Conestogo Mill.

• Award Tender 2022-03 to Capital Paving Inc. for $1,222,020.53 for the 2022 Annual Paving Program
• Award contract to 2228977 Ontario Inc. o/a RanN Maintenance for $96,030.00 for pavement marking, with option for three additional one-year contracts
• Award Tender 2022-14 to Electrade Electrical Contractors Inc. for $83,389.01 for gas detection, exhaust, and emergency lighting at 19 Evening Star Lane, Conestogo
• Support Concept 2 for Community Area Land Needs and a lower intensification rate for Employment Area Land Needs in Regional Official Plan comments
• Pass by-laws including zoning amendment for Conestogo Mill (1795 and 1805 Sawmill Road) and traffic/parking amendments

Council Meeting

This agenda is only procedural boilerplate with no listed agenda items, decisions, or discussions. The document contains no substantive content for residents.

Committee of the Whole

The Committee of the Whole will hold a public meeting for an Official Plan amendment and zone change at 15 Barnswallow Drive, Elmira, and hear delegations on a trail retaining wall petition and a zone change for 1795 and 1805 Sawmill Road, Conestogo. Staff reports include recommendations to approve a zone change and surplus declaration for affordable housing at 28 South Street, Elmira, hire two building officials, award a LED lighting contract, and award a design-build contract for the Maryhill Fire Station replacement. The meeting also includes closed session items and routine consent items.

• Public meeting for Official Plan Amendment 3/2022 and Zone Change 6/2022 – Nomadiq Elmira Towns Limited, 15 Barnswallow Drive, Elmira
• Zone change recommendation for Conestogo Mill Inc. at 1795 and 1805 Sawmill Road to Settlement Commercial and Open Space
• Recommendation to approve zone change and surplus declaration for affordable housing at 28 South Street, Elmira (Kiwanis)
• Recommendation to award Tender 2022-02 LED Lighting Installation at Lions Park Ball Diamond to Sentry Electric Inc. for $263,558.40
• Recommendation to award RFP 2022-13 Maryhill Fire Station Design-Build to Domm Construction Ltd. for $1,613,841.34

Council Meeting

Woolwich Council meets May 16, 2022, starting with a closed session for committee appointments and land acknowledgement training, then reconvening publicly. The main public item is an information meeting on a zone change, official plan amendment, and draft plan of subdivision for Riverland Area II GP Ltd. (Area 2 Phase 5); no decision will be made at this meeting. Council will also hear a delegation about Bolender Park Landfill/39A Holdings, consider a tender award for the 2022 surface treatment program, and pass several by-laws.

• Public meeting for Riverland Area 2 Phase 5: zone change application 4/2022, official plan amendment 2/2022, draft plan of subdivision 30T22701
• Tender award for 2022 Surface Treatment Program to Duncor Enterprises Incorporated at $179,517.77 after H.S.T. rebate
• Delegation from Alan Marshall regarding Bolender Park Landfill/39A Holdings
• By-laws: zoning amendment for Raymond Kuntz Haulage Ltd., part lot control exemption for Lot 73 Plan 58M661 (Emerald Homes), highway dedication, and confirmation of council actions
• GRT shelter easement agreement at 24 Church St W, Elmira

Committee of the Whole

The Committee of the Whole is meeting to discuss and make recommendations on several items, including closing Mill Street in Elmira for summer patio seating, a cost-sharing agreement for a sanitary trunk sewer, and a zone change for a haulage company. The committee will also hear a delegation on the Grand Watershed Trails Network and consider routine consent items. All decisions are subject to ratification at a later Council meeting.

• Close Mill Street, Elmira from Arthur Street to TD Canada Trust rear parking lot, May to October 2022 for patio seating
• Cost-sharing agreement with City of Cambridge and Region to upsize sanitary trunk sewer for East Side lands and Waterloo Region International Airport
• Extend temporary use by-law for topsoil operation at 889 Bridge Street West for three years, keeping area at 1 hectare
• Approve Peel Street Bridge design with centred walkway, wood deck, conventional railing
• Forgo Agree Incorporated contract, refer ombuds matters to Provincial Ombudsman

Committee of the Whole

The Committee of the Whole is meeting to discuss and decide on several items, including a public hearing for an official plan amendment and zone change application by 39A Holdings Ltd., a review of the noise by-law with proposed fee changes, and a motion on climate change and building standards. The meeting also includes a presentation from the Region of Waterloo on its 2022 transportation capital program and several staff reports on topics like election policies, mileage rates, and drainage works.

• Public meeting for Official Plan Amendment 2/2022 and Zone Change 5/2022 by 39A Holdings Ltd.
• Noise By-law Review (Report C04-2022) proposing new by-law and fee changes for exemptions
• Motion requesting Province to adopt higher energy performance tiers in Ontario Building Code
• Proposed mileage rate of $0.55 per km effective April 26, 2022 (Report F13-2022)
• Petition for drainage works by Madwest Breslau Limited in Breslau (Report IS06-2022)

Special Council

This is a special council meeting with a procedural agenda. Council will consider a by-law to confirm all actions and proceedings from the April 11, 2022 Committee of the Whole meeting, and then adjourn. No substantive decisions or discussions are listed.

• By-law 25-2022 to confirm all actions and proceedings of Council (April 11, 2022)

Council Meeting

Woolwich Council will consider awarding the $4,493,890.76 tender for the Industrial Drive reconstruction in Elmira to Gedco Excavating Limited, plus $156,841.98 for engineering services. The meeting also includes adopting routine financial reports, closing parts of Peel Street and Middlebrook Place, and authorizing internet and phone voting for the 2022 municipal election.

• Award $4,493,890.76 tender to Gedco Excavating Limited for Industrial Drive reconstruction in Elmira
• Retain GM BluePlan Engineering Limited for $156,841.98 in contract services
• Adopt by-laws to close parts of Peel Street and Middlebrook Place (bridge structures #270148 and #180160)
• Pass by-law authorizing internet and telephone voting for the 2022 municipal election
• Receive 2021 statements on remuneration, investments, development charges, and parkland reserve fund

Council Meeting

Woolwich Council is meeting to consider a zone change application for a temporary bunkhouse at 6515 Line 86, along with several by-laws including parking enforcement and a rural economic development funding agreement. The agenda also includes routine consent items, minutes, and reports on business supports and housing affordability. The meeting is held via video conference due to COVID-19.

• Zone change application 1/2022 (Robert and Lisa Shuh) for 6515 Line 86 to permit a bunkhouse as a temporary use
• By-law to amend parking enforcement by-law 71-2012 (specially appointed parking enforcement officers)
• By-law to authorize Rural Economic Development Program agreement with OMAFRA
• Memo on economic supports for Woolwich businesses, including COVID-19 impact survey
• Notice of motion on mental health supports

Council Meeting

Woolwich Council is meeting to consider a zone change application for 989 Arthur Street North, adopt routine consent items, and pass several by-laws including new water and wastewater fees. The meeting begins with a closed session for labour negotiations, then reconvenes in open session. Public attendance is via YouTube live stream due to COVID-19.

• Zone change application 4/2021 (Oscar Weber) for 989 Arthur Street North to amend zoning to Agricultural (A) with site-specific provisions for a woodworking shop
• By-law to establish 2022 water fees and charges
• By-law to establish 2022 wastewater fees and charges
• By-law to exempt certain lots/blocks from part lot control (Block 78, Plan 58M661, Bauer Homes)
• Approval of Ontario Transfer Payment Agreement for Municipal Modernization Program Intake 3

Committee of the Whole

The Committee of the Whole is reviewing several major items including the 2022 operating and capital budgets. Discussion includes a zone change application for Line 86, updates to landscape guidelines, and the Breslau Settlement Area transportation plan.

• Zone Change Application 1/2022 for Robert and Lisa Shuh at 6515 Line 86
• Approval of 2022 Operating and Capital Budgets with a net levy of $12,954,359
• Approval of 2022 Water Budget ($4,241,085) and Wastewater Budget ($4,232,668)
• Breslau Settlement Area Transportation and Land Use Plan update
• Amendments to the Township’s Landscape and Design Guidelines

Council Meeting

Woolwich Council is meeting to approve the 2022 interim tax levy, adopt several by-laws including part lot control exemptions, and discuss a resolution on joint and several liability. They will also hear presentations from the Elmira and St. Jacobs Business Improvement Areas on their 2022 budgets and consider a grant application for temporary public washrooms in St. Jacobs.

• 2022 Interim Tax Levy by-law and installment due dates
• Resolution supporting AMO's recommendations on joint and several liability
• By-law to lift reserves for Thomasfield Homes/Ariss Glen Developments, Breslau
• Part lot control exemptions for Emerald Homes (Lot 74) and Verdone Homes (Lots 7, 69, 72) on Plan 58M661
• Grant application for temporary public washrooms in St. Jacobs

Special Council

This is a special council meeting to act on recommendations from the Committee of the Whole, pass three by-laws, and adjourn. The by-laws appoint a licensing officer and a deputy fire chief, and confirm council actions. The meeting is procedural and includes no major policy decisions.

• Approve summary of recommendations from Committee of the Whole (Jan 24, 2022)
• Pass By-law 01-2022: appoint Ilidia Sa Melo as Licensing Officer
• Pass By-law 02-2022: appoint Craig Eveson as Deputy Fire Chief
• Pass By-law 03-2022: confirming all council actions
• Adjourn to regular session Jan 31, 2022

Committee of the Whole

The Committee of the Whole is meeting to discuss and potentially approve the draft 2022 water and wastewater budgets, including associated fees and charges by-laws, and to award a tender for Elmira Drain #1 improvements. The committee will also consider a report on Indigenous land acknowledgements and receive a delegation from the Breslau Fundraising Committee about a splash pad. Several items of correspondence and a public meeting notice are on the consent agenda.

• Draft 2022 water and wastewater budgets and fees by-laws for approval
• Tender award for Elmira Drain #1 improvements at $327,067.50 (excluding HST)
• Report recommending Indigenous land acknowledgements at all Council, Board, and Committee meetings
• Delegation from Breslau Fundraising Committee regarding Breslau Memorial Park Splash Pad
• Request to waive special event permit fee for Coldest Night of the Year

Budget

The Township of Woolwich is holding a budget information meeting to present the draft 2022 operating and capital budgets, along with corporate business plans and staffing requests. Council will review departmental comments and reserve projections. No decisions are being made at this meeting; it is for discussion and information.

• Draft 2022 operating budget with departmental council comments
• 2022 draft capital budget and forecast
• Payroll to operating budget comparison (2013-2022)
• Staffing increase request for a Roads Operator 2
• Reserve and reserve fund projections for 2022

Special Council

This is a special budget meeting where the Township of Woolwich council will deliberate the 2022 budget, including potential debenture impacts and a 5- and 10-year analysis of the infrastructure levy. The meeting is held by video conference and will adjourn to the next regular session on January 31, 2022.

• Potential Debenture Impacts - 2022 Budget Info.pdf
• Infrastructure Levy 5 and 10 Year Analysis.pdf

Budget

The Township of Woolwich is holding a budget information meeting to present the draft 2022 operating and capital budgets, along with corporate business plans and reserve projections. Council will review departmental comments and a staffing request for a Roads Operator 2. No decisions are being made at this meeting; it is a presentation and discussion session.

• Draft 2022 operating budget with departmental council comments
• 2022 draft capital budget and forecast
• 2013-2022 payroll to operating budget comparison
• Increase in staffing request for Roads Operator 2
• Reserve and reserve fund projections for 2022

Special Council

This is a special budget meeting where council reviews and deliberates on the 2022 operating budgets for several departments, including the CAO, financial services, corporate services, and council/committee, as well as the information technology capital budget. The meeting also includes a grant recommendation for 2022. The agenda is primarily procedural, with budget presentations and council comments attached as PDFs.

• CAO operating budget presentation
• Financial Services operating budget presentation
• Corporate Services operating budget and C01-2022 grant recommendations
• Information Technology capital budget presentation
• Council/Committee operating budget presentation

Budget

Council is reviewing the draft 2022 operating and capital budgets, along with corporate business plans and a proposed staffing increase for a Roads Operator 2 position. The meeting is a budget information session, not a final decision, and includes presentations and discussion of departmental budget comments.

• Draft 2022 operating budget with departmental council comments
• 2022 draft capital budget and forecast
• Proposed staffing increase: Roads Operator 2
• 2013-2022 payroll to operating budget comparison
• Reserve and reserve fund projections for 2022

Special Council

The Township of Woolwich Council is meeting to conduct budget presentations and deliberations. The session includes reviews of operating and capital budgets for both Recreation & Community Services and Fire Services.

• Recreation & Community Services - Operating Budget presentation
• Recreation & Community Services - Capital Budget presentation
• Fire Services - Operating Budget presentation

Special Council

This is a special budget meeting where council will review and deliberate on the 2022 operating and capital budgets for Infrastructure Services and the operating budget for Development Services. The meeting is held virtually and will adjourn to a follow-up session on January 13, 2022.

• Infrastructure Services operating budget presentation
• Infrastructure Services capital budget presentation
• Development Services operating budget presentation

Budget

Council is reviewing the draft 2022 operating and capital budgets, along with corporate business plans and a proposed staffing increase for a Roads Operator 2 position. The meeting is a budget information session, not a final decision, and includes presentations and council comments on departmental budgets.

• Draft 2022 operating budget with departmental council comments
• 2022 draft capital budget and forecast
• Proposed staffing increase: Roads Operator 2
• 2013-2022 payroll costs to operating budget
• Reserve and reserve fund projections for 2022