Woolwich public meetings in 2024

Council Meeting

The Woolwich Township Council will consider adopting 2025 fees and charges, a property tax exemption for affordable housing, and awarding a financial software contract to MNP Digital. The meeting also includes a closed session and the adoption of several by-laws.

• Approval of 2025 Fees and Charges By-law
• Property Tax Exemption for Affordable Housing
• Award of Financial Software Contract to MNP Digital ($226,394.63)
• Traffic and Parking By-law Amendments
• Cancellation, Reduction, and Refund of Taxes ($92,883.12)

Technical Remediation Advisory Committee (TRAC)

The Technical Remediation Advisory Committee will receive updates from LANXESS Canada Co., including the Year in Review and 2025 Work Plan, a pilot test work plan, and a technology evaluation for offsite groundwater remediation. The committee will also discuss the 2028 Order deadline for remediation frameworks and schedule 2025 meeting dates.

• LANXESS Year in Review & 2025 Work Plan
• Overview of Pilot Test Work Plan for groundwater remediation
• 2018 Technology Evaluation Update for offsite groundwater remediation of Elmira drinking water aquifer
• Biological Monitoring Fish Tissue Study Design (Stantec)
• Replacement of on-site containment well PW5 with PW6

Committee of the Whole

The Committee of the Whole will consider a 20-year property tax exemption for a specific property under the Region of Waterloo's affordable housing program, approve a $337,994 Enova dividend surplus transfer, and discuss the Downtown Elmira BIA's $17,000 funding request. Other items include a communication tower report, economic development updates, and various by-law approvals. The meeting begins with a closed session for legal, personnel, and property matters.

• Property tax exemption for affordable housing (Roll 30-29-010-001-25000-0000) for 20 years starting 2025
• Downtown Elmira BIA requesting $4,000 for Community Improvement Plan and $13,000 for Downtown Greening
• Quarterly report directs $337,994 Enova dividend surplus to operating contingency reserve
• Report DS35-2024 on communication tower at 5511 Crowsfoot Rd, West Montrose
• Economic Development and Tourism Initiatives update includes St. Jacobs wayfinding sign strategy and $5,000 from MAT reserve

Council Meeting

Council will hold a public hearing and vote on a zone change application for 881 Weber Street North to allow an orchard processing operation, research centre, farm help accommodation, and a farm stand. Other decisions include removing a crossing guard at Dolman and Woolwich Streets in Breslau, adopting housekeeping amendments to the parking by-law, and amending speed limits and school zone regulations. Council will also approve the 2023 audited financial statements presented by KPMG. The meeting begins with a closed session for training and property matters.

• Zone change application for 881 Weber Street North from Agricultural (A) to site-specific agriculture-related use including orchard processing, research/training centre, farm help accommodation, and farm stand
• Remove crossing guard at intersection of Dolman Street and Woolwich Street in Breslau
• Adopt parking by-law housekeeping amendments
• Amend Traffic and Parking By-law No. 70-2006 regarding speed limits and school zones
• Approve audited financial statements for 2023 and direct publication of notice

Technical Remediation Advisory Committee (TRAC)

The Technical Remediation Advisory Committee is meeting to receive updates on environmental remediation efforts. The body will discuss technical reports and monitoring designs related to LANXESS Canada Co. and the Ministry of the Environment, Conservation and Parks.

• Replacement of On-Site Containment Well PW5 with PW6
• LANXESS Canada Co. 2018 Technology Evaluation Update
• Updated Biological Monitoring Fish Tissue Study Design
• LANXESS September 2024 Progress Report prepared by GHD
• GHD comments to the Technical Remediation Advisory Committee

Heritage Committee

The Woolwich Heritage Committee will discuss updates on the heritage designation for St. Boniface Cemetery, Church and Manse. It will also hear a presentation on Elmira's heritage architecture, review action items from October, and consider the Educational Plaquing Initiative. The meeting concludes with new business and planning for the next agenda.

• St. Boniface Cemetery, Church and Manse Heritage Designation Update (documents IMG_7405‑IMG_7453)
• Educational Plaquing Initiative
• Presentation by author Roger Miller on Elmira's heritage and architecture
• Review of October 9 action items (Heritage_Committee_-_2024_-_Action_Items_Oct_9.pdf)
• Work Plan review (Heritage_Committee_Work_Plan_-_2024_-_Current.pdf)

Committee of the Whole

The Committee of the Whole will first move into a closed session for personal, land, training, and labour matters, then reconvene in open session. Council will receive the Woolwich Housing Needs Assessment findings and direct staff to use the recommendations. The primary decision is to approve the 2024 Parks and Recreation Master Plan, endorsing its strategic directions and several park initiatives. Routine items such as consent agenda, public notices, and a land‑use request for soccer fields are also on the agenda.

• Public Resolution to move into closed session for personal, land, training, and labour matters
• Housing Needs Assessment presentation (DS34-2024) with recommendation to receive findings and direct staff to incorporate recommendations
• Approval of the 2024 Parks and Recreation Master Plan, including park initiatives in Breslau and Elmira and adoption of a new Parks Classification system
• Municipal Information for Liquor Sales Licenses – Rural Roots (information notice)
• Request for temporary change of land use to add soccer fields at 2388 Shantz Stn. Road

Special Council

The Council is meeting to adopt recommendations from the Committee of the Whole. The agenda consists of procedural items and the confirmation of council proceedings.

• Adoption of Summary of Recommendations from the Committee of the Whole (November 5, 2024)
• By-law 69-2024 to confirm all actions and proceedings of the Council

Council Meeting

The Woolwich Township Council will vote on adopting five policies for an Administrative Monetary Penalty System, amending enforcement by-laws, and creating Screening and Hearing Officer positions. It will also consider a $120,000 senior financial analyst position for the 2025 budget and award a $570,313.92 contract for CIPP sewer lateral lining. Additional items include a $2,466,677 grant application for St. Jacobs Arena upgrades and a $2,000 heritage committee budget allocation.

• Adopt five AMPS policies and by-laws to create Screening and Hearing Officer roles
• Approve $570,313.92 contract to Liqui-Force Services for CIPP sewer lining and $38,611.41 for GEI Consultants
• Add Senior Financial Analyst position with up to $120,000 salary/benefits to 2025 budget
• Support $2,466,677 grant application for St. Jacobs Arena rink floor, dasherboards, glass, and bleachers replacement
• Allocate $2,000 heritage committee budget in 2025 Development Services Operating Budget

Technical Remediation Advisory Committee (TRAC)

The Technical Remediation Advisory Committee agenda for October 10, 2024, is currently posted as a procedural placeholder with no specific agenda items, decisions, or attachments listed.

Heritage Committee

The Woolwich Heritage Committee is meeting to review its work plan and discuss community outreach. The committee will also address the status of reclaimed materials from the Old Winterbourne School House.

• Reclaimed Materials: Old Winterbourne School House Timbers
• Woolwich Heritage social media posts and newspaper article
• Committee recruitment update
• Review of 2024 Heritage Committee Work Plan

Committee of the Whole

The Committee of the Whole is meeting to discuss a marketing contribution for the St. Jacobs Country area and a resolution regarding the Region of Waterloo. The body is also reviewing a recommendation for the use of the Municipal Accommodation Tax.

• Proposed $20,000 contribution to the 2024 St. Jacobs Holiday Campaign from the Municipal Accommodation Tax
• Region of Waterloo Resolution: Solve the Crisis
• East Side Lands Sanitary Servicing Environmental Assessment Recommendation
• Closed session items regarding legal matters, information technology security, and sanitary servicing

Special Council

The Special Council will adopt the Committee of the Whole recommendations and approve the corrected September 24 minutes. It will authorize a $7,500 increase to the Communications Operating Budget and a three‑year $31,325 contract with Social PinPoint for a shared public engagement platform. Four by‑laws (numbers 61‑2024 to 64‑2024) will be read and passed, including a repeal and two appointments of Municipal Law Enforcement Officers. The meeting will adjourn with a next regular session set for October 22, 2024.

• Adopt Committee of the Whole recommendations (Resolution)
• Adopt corrected September 24, 2024 minutes (Resolution 3.1)
• Approve $7,500 communications budget increase and $31,325 three‑year contract with Social PinPoint (Staff Report C25‑2024)
• Pass By‑laws 61‑2024 to 64‑2024, including repeal of By‑law 55‑2024 and appointments of Devan Shaw and Pratibha Sethi as Municipal Law Enforcement Officers
• Adjournment and schedule next regular session for October 22, 2024

Committee of the Whole

The Committee of the Whole is reviewing financial frameworks and budget targets for 2025. They are also considering a zoning change and Official Plan amendment for a property in Elmira. A closed session is scheduled to discuss legal advice, staffing, and budget education.

• Official Plan Amendment and Zone Change for Trinity United Church at 21 Arthur St N and 4 Cross St, Elmira
• Proposed 7.5% base change target for the 2025 annual operating and capital budget
• Proposed 2.5% increase to the Infrastructure Levy and 1.0% for the Climate Action Levy for 2025
• Adoption of the Long Term Financial Framework (LTFF)
• Approval of the 2023 Surplus/Deficit Distribution

Council Meeting

Council is reviewing grant requests for arts, culture, and community organizations, as well as environmental initiatives. The body is also discussing heritage by-law amendments for the West Montrose Covered Bridge and new regulations regarding site alteration and engine idling.

• Proposed $3,000 grant for Three Sisters Cultural Centre 2024 Kissing Bridge Art Tour and $750 for Spirit Humanity Earth event
• Proposed 2025 budget inclusions for Shelter Movers Southwestern and Hearts Open for Everyone (HOPE)
• Recommendation to endorse the ReForest Woolwich project
• Proposed amendments to Heritage Designation By-law 60-2007 for the West Montrose Covered Bridge
• By-laws to lift reserves for Red Bud Road, Richard Rank Road, and Bur Oak Drive

Special Council

The Township of Woolwich Council is meeting to vote on planning updates, financial agreements, and administrative appointments. The council will consider Official Plan Amendment No. 7, which changes zoning designations for specific properties in St. Jacobs, and finalize the 2024 Development Charges By-law that sets fees for new construction. Additional items include a $1,500 community grant, a motion to remove a traffic bollard near 65 Oriole Parkway West, and the adoption of the 2024-2034 Community Strategic Plan.

• Official Plan Amendment No. 7: Redesignates properties at 49 and 55 Isabella Street and a 0.5-hectare area on Albert and Water Street in St. Jacobs
• 2024 Development Charges By-law: Final approval of the consolidated by-law setting fees for new construction
• EDIB Grant: $1,500 recommended for Woolwich Sledge Hockey under the Equity, Diversity, Inclusion and Belonging fund
• Traffic Calming: Motion to remove a centreline bollard near 65 Oriole Parkway West and Mockingbird Drive
• Canada Community-Building Fund: Adoption of the Municipal Funding Agreement to transfer designated funds

Council Meeting

The Council will discuss several municipal matters including a large purchase for fire services and road maintenance. The agenda also includes updates to asset management policies and development charge studies.

• Pre-budget approval of $3,154,116.94 for two KME Custom Pumper Fire Apparatus for Station 1 and Station 6
• Award of $303,780.46 tender to Duncor Enterprises Incorporated for the 2024 Surface Treatment Program
• Review of the 2024 Development Charges Background Study and By-law
• Proposed amendments to planning application fees and charges
• Temporary outdoor licensed premises extension for Hungarian Canadian Club

Technical Remediation Advisory Committee (TRAC)

The Technical Remediation Advisory Committee is reviewing the April monthly progress report from LANXESS. The meeting includes discussions on NDMA remediation research, Human Health & Ecological Risk Assessment revisions, and Canagagigue Creek hotspots.

• Review of LANXESS April Monthly Progress Report
• Advancements in NDMA Remediation student research presentation
• Human Health & Ecological Risk Assessment (HHERA) Revisions
• Removal of Canagagigue Creek Hotspots
• Canagagigue Creek Clam Biomonitoring Program comments

Heritage Committee

The Heritage Committee will review a heritage designation by-law amendment for the West Montrose Bridge. The meeting also includes discussions regarding reclaimed materials from the Old Winterbourne School House and the West Montrose Bridge.

• West Montrose Bridge - Heritage Designation By-Law 60-2007 Amendment
• Old Winterbourne School House Timbers reclamation
• West Montrose Bridge reclaimed materials

Committee of the Whole

The Committee of the Whole will review a zone change application for 1115 King Street North in St. Jacobs. Council will also gather public feedback regarding the draft 2024-2034 Community Strategic Plan.

• Zone Change Application 1/2024 for 1115 King Street North, St. Jacobs (Hardwood Forests Recreational Ltd.)
• Draft 2024-2034 Community Strategic Plan public feedback session
• Annual Sustainable Waterloo Region update presentation

Special Council

The Council is holding a public meeting regarding the 2024 Development Charges Background Study and By-law. Additionally, staff recommended passing a new by-law to regulate work on boulevards and highways.

• Public meeting for 2024 Development Charges Background Study and By-law
• Proposed Boulevard Maintenance and Highway Obstruction By-law
• By-law to confirm all actions and proceedings of Council

Council Meeting

The Council will consider the 2024 final tax rate by-law and a land transfer from the Region of Waterloo. The meeting also includes a delegation regarding contaminant plumes in Elmira and an appointment for a municipal enforcement officer.

• 2024 Final Tax Rate By-law
• Region to Township Daylight Triangle Land Transfer (Menno Street and Fountain Street North)
• Appointment of Jordan Assence as Municipal Law Enforcement, Animal Control, and Property Standards Officer
• 2023 Annual Monitoring Report - Asymptotic Behaviour of Contaminant Plumes in Elmira
• Participation in an All-Council meeting at the Region of Waterloo on June 21, 2024

Committee of the Whole

The Committee of the Whole will review a staff report recommending how to respond to two provincial government proposals on environmental and planning regulations. Council will decide whether to approve feedback that could shape local zoning, growth staging, and agricultural land protection. Most other agenda items are routine administrative procedures.

• Staff report DS14-2024 recommending official feedback on Ontario’s draft Provincial Policy Statement (2024) and Planning Act changes
• Proposed support for staging growth policies and restricting lot creation in prime agricultural areas
• Request to allow local municipalities to decide if pre-consultation is required, rather than leaving it to applicants
• Consent agenda notice for the Committee of Adjustment public hearing scheduled for June 3, 2024
• Routine procedural items including council training and standard disclosures

Technical Remediation Advisory Committee (TRAC)

The Technical Remediation Advisory Committee will review the 2023 Annual Monitoring Report and monthly progress reports from January through March 2024. The meeting includes updates on Human Health and Ecological Risk Assessment revisions and Canagagigue Creek hotspots. The committee is also preparing a spring update for Council.

• Review of 2023 Annual Monitoring Report (AMR)
• Review of January, February, and March 2024 Monthly Progress Reports
• Updates on Human Health and Ecological Risk Assessment (HHERA) Revisions
• Discussion regarding removal of Canagagigue Creek Hotspots
• MECP comments on the LANXESS Clam Biomonitoring Program

Council Meeting

The Council is reviewing several items including a $2,000 grant request for Woolwich Pride and a proposed addition to the Maryhill Settlement Area. Additionally, the agenda includes various tender awards for gravel programs, flooring replacement, and fitness equipment.

• $2,000 grant request for the second annual Woolwich Pride Event
• Request for consideration regarding an addition to the Maryhill Settlement Area
• Gravel tender award to Joe Kerr Limited at $18.42/Tonne
• Woolwich Memorial Centre flooring replacement contract for $170,648.21
• Fitness centre equipment replacement using $14,803.84 from reserves

Committee of the Whole

The Committee is reviewing a comprehensive update to the township's zoning by-law, including amendments for properties in Elmira and Floradale. Council is also considering establishing a $3,000,000 reserve fund to support rental housing initiatives. Additionally, the committee will review a tender award for infrastructure work on Oriole Parkway East.

• Adoption of a new Comprehensive Zoning By-law
• Establishment of a $3,000,000 reserve fund for rental housing subsidies
• $750,915.52 contract award to Aqua Tech Solutions Inc. for Oriole Parkway East rehabilitation
• Motion to request an extension for the municipal heritage register deadline

Special Council

The Special Council meeting involves adopting the summary of recommendations from the Committee of the Whole. Additionally, council will consider By-law number 18-2024 to confirm all actions and proceedings of the Council.

• Adoption of the Summary of Recommendations of the Committee of the Whole
• By-law number 18-2024 to confirm all actions and proceedings of the Council

Council Meeting

The Council will consider a $6,212,170.20 tender award for Breslau drainage and road improvements. The agenda also includes updates to the Building By-law and fees, as well as the St. Jacobs BIA 2024 budget presentation.

• $6,212,170.20 tender award for Breslau drainage and road improvements
• Updates to Building By-law and fees
• St. Jacobs BIA 2024 Budget presentation
• Street closure fee waiver request for Together for Mental Health event
• Amended fire protection agreement for Waterloo Regional International Airport

Committee of the Whole

The Committee of the Whole is reviewing several infrastructure projects, including street reconstructions in Elmira and a structure replacement on Floradale Road. The agenda also includes a multi-year accessibility plan and a delegation regarding dog bite investigation processes.

• Award of $3,755,111.09 to Navacon Construction Incorporated for George Street, High Street and Charles Street reconstruction
• Award of $598,348.80 to Kurtis Smith Excavating Inc. for Structure 040106 Replacement on Floradale Road
• Review of the Multi-Year Accessibility Plan 2024 - 2027
• Delegation by Dr. Marie Hardy regarding dog bite investigation processes
• Approval of revised Terms of Reference for the Technical Remediation Advisory Committee (TRAC)

Special Council

The Council is reviewing draft plan modifications for Empire Communities (Riverland) regarding density and phasing. They are also considering an Official Plan Amendment and Zone Change for 10 and 40 Beacon Point Court in Breslau.

• Empire Communities (Riverland) Draft Plan Modifications to alter phasing and increase density
• Official Plan Amendment 2/2023 for 10 and 40 Beacon Point Court in Breslau
• Zone Change Application 13/2023 for 10 and 40 Beacon Point Court
• By-law to amend Schedule F of By-law 27-2017 regarding Chief Building Official appointments

Council Meeting

The Council is reviewing the 2024 Operating and Capital Budgets, which include a net levy of $16,002,132. The meeting also includes decisions on water and wastewater budgets and related fee by-laws. Additionally, the Council will consider committee reappointments in a closed session.

• Approval of 2024 Operating and Capital Budgets with a $16,002,132 net levy
• Approval of $5,325,514 Water Budget and $5,080,250 Wastewater Budget
• New by-laws to establish water and wastewater fees and charges
• Appointment of Scott Orton as a Municipal Law Enforcement Officer

Special Council

The Township of Woolwich Council is conducting a workshop to develop its Community Strategic Plan. The session includes exercises to establish a vision, identify obstacles, and prioritize objectives and actions.

• Community Strategic Plan Workshop

Committee of the Whole

The Committee is reviewing draft 2024 Water and Wastewater Budgets and related fee by-laws for final approval. Discussion also includes policy directions for the Official Plan Review and a proposal to accept maple syrup donations instead of licensing fees for the Elmira Maple Syrup Festival.

• Draft 2024 Water and Wastewater Budgets and Fees & Charges By-laws
• Official Plan Review background and policy directions
• Acceptance of maple syrup donations in lieu of licensing fees for Elmira Maple Syrup Festival
• Notice of Intent to Pass the Budget

Technical Advisory Group (TAG)

The provided document contains only procedural software information and no meeting details. There are no specific topics, projects, or decisions listed for this Technical Advisory Group meeting.

Budget

The Township of Woolwich Special Council is conducting 2024 budget deliberations. The meeting includes presentations regarding the Downtown Elmira Business Improvement Area (BIA) budget and a Community Improvement Plan (CIP) funding request.

• Downtown Elmira BIA Budget presentation
• Downtown Elmira BIA Community Improvement (CIP) Funding Request
• 2024 Budget Deliberation

Special Council

Council is holding a public meeting regarding an Official Plan Amendment and zone change application for 22 Ebycrest Road. This session is for information purposes only, and a decision will be made at a future meeting following staff review. The agenda also includes a by-law to confirm Council actions.

• Official Plan Amendment 1/2023 and Zone Change Application 12/2023 (22 Ebycrest Road)
• Draft Plan of Subdivision 30T23702 for Thomasfield Homes Ltd.
• By-law 03-2024 to confirm Council actions and proceedings

Budget

The Township of Woolwich Special Council is meeting to conduct deliberations on the 2024 budget. This session is part of a series, with another special session scheduled for February 1, 2024.

• 2024 Budget Deliberation

Budget

The Township of Woolwich is holding a special council meeting for budget presentations. The agenda includes reviews of capital budgets for infrastructure, recreation, fire, and IT services.

• Infrastructure Services - Capital presentations
• Recreation & Community Services - Capital presentations
• Fire Services - Capital presentations
• IT Services - Capital presentations

Budget

The Special Council is meeting to conduct 2024 budget deliberations. The agenda includes budget presentations and a review of outstanding capital items from a previous meeting.

• Budget presentations
• Review of outstanding capital items from previous meetings
• 2024 budget deliberations

Special Council

Council is reviewing a recommendation to accept an updated five-year joint fire protection agreement with the Township of Mapleton. The agenda also includes a by-law to confirm all actions and proceedings from the January 23, 2024 meeting.

• Updated five-year Joint Fire Protection Agreement with Mapleton Township
• By-law 03-2024 to confirm Council actions and proceedings

Budget

The Township of Woolwich Council is reviewing the 2024 draft budget. Discussions include operating budgets for infrastructure, recreation, and development services, as well as several staffing increase requests.

• Draft Budget - 2024
• Elmira Core Revitalization Plan Budget Estimate
• Staffing request: Development Engineering Technologist
• Staffing request: Fire Training Officer
• Staffing request: Climate Action and Sustainability Coordinator

Budget

The Special Council meeting includes presentations regarding the 2024 operating budget. Council will consider several grant recommendations for community organizations and a plan to transition by-law enforcement to an administrative penalty system.

• Annual grants including $14,420 for Woolwich Community Services (Youth Centre) and $14,420 for Woolwich Counselling Centre
• $11,938 grant for Community Care Concepts
• $10,000 grant for Woolwich Seniors Association
• $3,150 one-time operating grant for Shelter Movers Southwestern Ontario
• Proposed transition of by-law enforcement to an Administrative Monetary Penalty System (AMPS)

Special Council

Council will review an information report regarding a zone change application for 10 and 40 Beacon Point Court in Breslau. The meeting also includes the approval of the 2024 Interim Tax Levy by-law. Additionally, notice was provided regarding upcoming discussions on water and wastewater budgets.

• Approval of 2024 Interim Tax Levy by-law
• Information report for 10 and 40 Beacon Point Court zone change
• Presentation: GreenWR: Woolwich Into the Future
• Notice of intent to discuss water and wastewater budgets