Quinte West public meetings in 2023
37 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Planning Advisory Committee
The Planning Advisory Committee reviewed applications to amend subdivision plans and zoning bylaws. Key discussions focused on increasing lot counts in Stonecrest Estates and updating zoning to reflect new infrastructure.
- Redline amendment to increase Stonecrest Estates lots from 52 to 96
- Zoning amendment for 564 & 578A Old Highway 2 to permit up to 16 condominium townhouses
- Zoning amendment for 137 McCauley Road
- Zoning by-law housekeeping amendment for all wards in Quinte West
Committee of Adjustment
The Committee of Adjustment is reviewing several applications for land severances and minor variances. These include proposals to create new lots in rural areas and residential zones across the city.
- Consent Application B35/23S: Severing a parcel east of 662 Tuftsville Road
- Consent Application B43/23S: Proposed severance at 61 Flyboy Road
- Consent Application B44/23S: Proposed lot north of 81 Philburn Road
- Consent Applications B45/23M and B46/23M: Proposed lots fronting on Teal Road at 2283 County Road 40
- Minor Variance Application A10/23M: Proposed lots at 2283 County Road 40
Council
Council will review various corporate reports including a new 2024 Risk Management Plan and the 2023 Audit Plan. The agenda also includes several by-laws for property rezoning and the appointment of Deputy Mayors for 2024.
- Approval of $18,000 (plus HST and travel) for a proposed advisory actuarial analysis
- Rezoning of 1283 Old Highway 2 from Open Space/Environmental Protection/Residential to PSW/EP/OS/R2-17 zones
- Rezoning of 79 East Davis Street from Corridor Commercial to Corridor Commercial Exception 13
- Rezoning of 17524 Highway 2 from Corridor Commercial to Corridor Commercial Exception 14-Holding
- Proclamation of January 2024 as National Alzheimer's Awareness Month
Special Council Budget Meeting (Internal and External Agencies) - December 6, 7, and 11, 2023
Quinte West Council met to approve the city's 2024 operating and capital budgets, including a proposed average residential tax increase of 9.26%. The meeting also included presentations from various departments and external agencies.
- Council approved a $37.5 million municipal department budget
- External partnerships received a $31.5 million budget
- Capital levy set at $13.055 million with special levy of $300,000
- Water and wastewater capital projects budgeted at $6.62 million
Accessibility Advisory Committee
The Accessibility Advisory Committee is reviewing site plan applications for 20 South Street, 6 Douglas Road, and 956A Old Highway 2. The meeting also included updates on a customer service kiosk trial at City Hall and the Buster Alyea Children’s Garden project.
- Site Plan Review: 32-unit affordable housing at 20 South Street
- Site Plan Review: 6 Douglas Road (1000226831 Ontario Inc.)
- Site Plan Review: 956A Old Highway 2 (Connon Nurseries Inc.)
- Six-month trial of a Welcome Kiosk station at City Hall customer service
- Buster Alyea Children’s Garden project with $175,000 in authorized spending
Special Council Budget Meeting (Internal and External Agencies) - December 6 & 7, 2023
Council approved the 2024 operating budget of $82,425,230, which includes a 9.26% average residential tax increase. The decision included approving municipal department and external agency budgets while denying several external community grant requests. The council also approved capital and fleet budgets for 2024 and pre-approvals for 2025-2026.
- Approved $37,537,970 operating budget for municipal departments
- Approved $26,452,000 2024 Capital Budget
- Approved $10,362,100 Water Operating Budget and $13,170,800 Wastewater Operating Budget
- Denied external community grant requests totaling $1,947,500
- Approved $2,417,000 2024 Capital Fleet Budget
Special Council Budget Meeting (Internal and External Agencies) - December 6,7,&11 2023
Council approved the 2024 operating budget of $82,425,230 and a capital budget of $26,452,000. The decision includes a 9.26% average residential tax increase and the denial of several external community grant requests.
- Approved 2024 Municipal Departments operating budget of $37,537,970
- Approved 2024 Capital Budget of $26,452,000 and Capital Fleet Budget of $2,417,000
- Denied external community grant requests totaling $1,947,500
- Approved 2024 Water Operating Budget of $10,362,100 and Wastewater Operating Budget of $13,170,800
- Approved Capital/Special Levies including a $1,410,000 Capital Levy
Economic Development, Tourism & Special Events Advisory Committee
The committee is reviewing proposed schedule and hour changes for the Front Street Farmers’ Market. Staff also provided a summer update regarding the Quinte West Pop-ups in Centennial Park.
- Proposed removal of Wednesday market dates to prioritize Saturdays
- Proposed shift in market hours from 8 AM–1 PM to 9 AM–2 PM
- Proposed change to market season: Victoria Day weekend to Thanksgiving weekend
- Exploration of a Memorandum of Understanding with the Trenton Downtown BIA
- Update on Quinte West Pop-ups featuring eight sheds and five food vendors with water access
Equity, Diversity & Inclusion Advisory Committee
The Equity, Diversity & Inclusion Advisory Committee will consider a staff report on amending the City's Sign By-law. The meeting also includes public presentations and discussions on previous public input.
- Staff Report QW-2023-00238 regarding Request to Amend the City's Sign By-law (By-law #14-118)
Audit & Risk Advisory Committee
The committee will discuss and vote on a proposed advisory actuarial analysis costing $18,000. Other items include the 2024 Risk Management Plan and updates on audit and benchmarking.
- $18,000 actuarial analysis for insurance renewal
- Approval of 2024 Risk Management Plan
- Presentation on City's Audit Plan
Council
Council is reviewing several by-laws, including two major debenture borrowings for water infrastructure and a boat launch. The agenda also includes approving incentive funding for a property on Front Street and discussing various land acquisitions in closed session.
- $11,440,000 borrowing for clean water infrastructure
- $3,000,000 borrowing for Centennial Park Boat Launch
- $31,000 incentive funding for Gray Timber Inc. at 34-46 Front Street, Trenton
- Proclamation of March 26, 2020, as National Epilepsy Awareness Day
- By-law to prohibit train whistles at specified railway/roadway crossings
Community Safety & Well-Being Advisory Committee - 27 Nov 2023 (RESCHEDULED from 30 Oct 2023)
The Community Safety & Well-Being Advisory Committee will hold elections for the positions of Chair and Vice-Chair. The meeting will also include updates on Action Tables, Task Forces, and a potential opportunity involving Loyalist College.
- Nomination and appointment of Committee Chair
- Nomination and appointment of Committee Vice-Chair
- Information sharing regarding Action Tables and Task Force updates
- Information sharing regarding potential Loyalist College opportunity
Police Services Board
The Board will review the 2024 meeting schedule and discuss new training and reporting requirements. The agenda also includes receiving correspondence regarding the OPP Strategic Plan and police record check revenue.
- Approval of the 2024 Police Services Board Meeting Schedule
- Review of Ontario Provincial Police (OPP) Strategic Plan 2023-2025
- Discussion on distribution of Police Record Check Revenue to Municipalities
- Review of OPP detachment board framework proposal
- Verbal update from Community Policing
Parks & Recreation Advisory Committee
The Committee discussed the upcoming engagement of a consultant to create a 15-year master plan for recreation facilities and amenities. Staff were directed to investigate installing two youth-sized soccer nets at Montrose Park and to report back on seasonal traffic safety measures for Centennial Park.
- Development of a 15-year Parks & Recreation Facilities Master Plan
- Investigation of two youth-sized soccer nets for Montrose Park
- Report on temporary traffic safety measures through Centennial Park
- Update on fence installation at Lions Club of Trenton Inclusive Park
- Proposed beach volleyball court project by Quinte Young Professionals
Environmental Stewardship Advisory Committee
The Environmental Stewardship Advisory Committee is reviewing written submissions regarding biodiversity protection and climate change planning. The meeting also includes updates on waste reduction initiatives and a presentation on the Great Backyard Bird Count.
- Written deputation from Don Wilford (Bay of Quinte Green Party) regarding Climate Change Planning
- Public input from Robert Ormston regarding biodiversity protection and wildlife fencing
- Update from Councillor David O'Neil regarding Waste Reduction Week events
- Presentation by Jacqueline Miller regarding the Great Backyard Bird Count
- Review of correspondence regarding Plogging and World Cleanup Day
Council
Council is reviewing several staff reports regarding local transportation, including speed limit policies and signage. The meeting also addresses an encroachment agreement for 131 Leopold Street and the approval of the 2024 meeting schedule.
- Decision not to reduce speed on Frankford-Stirling Road; staff directed to install solar flashing speed signs
- Approval of train whistle cessation at the 2nd Dug Hill Road CN crossing
- Direction to remove foliage at Plant Street and Fraser Drive to improve intersection sight lines
- Approval of an encroachment agreement for a residential dwelling and shed at 131 Leopold Street
- Approval of the 2024 Council & Standing Committee Meeting Schedule
Accessibility Advisory Committee
The Accessibility Advisory Committee is reviewing a proposal for a 6-month trial of changes to the City Hall customer service counter. The committee also provided accessibility recommendations for a new mixed-use development east of 130 Dundas Street East.
- Proposed 6-month trial of new customer service counter configurations at City Hall
- Site plan review for mixed-use development east of 130 Dundas Street East (File D11/T11/23)
- Recommendation for Type 'A' accessible parking spaces at the Dundas Street East project
- Presentation by Trenton Lions Club regarding the Inclusive Playground Project
- Review of the 2023-2026 Draft Action Plan for accessibility
Committee of Adjustment
The Committee of Adjustment will discuss and vote on several consent and minor variance applications involving land severances and rezonings.
- Consent Application B40/23S: John & Leslie Bertelink, 451 Baptist Church Road (Staff Report 23-121PD)
- Consent Application B41/23S: Gregg Anthony & Shirley Lorraine Davis, 1330 Frankford Road
- Consent Application B42/23T: Andrea Roggeman, 180 Shuter Street
- Minor Variance Application A9/23F: James Carlisle, 111 March Street
Special Council Budget Meeting - Long-Term Financial Planning
The City of Quinte West is reviewing its financial outlook for 2024 and long-term planning through 2033. Discussions include the impact of inflation on construction costs, asset management updates, and a new tool to rank capital budget projects.
- 2024 Budget Outlook presentation
- Approval of Capital Budget Ranking tool
- Asset Management Plan update for municipal assets
- 2024-2033 City Long-term Capital Plan
- 2024-2033 Water and Wastewater Long-term Capital Plan
Heritage Advisory Committee
The Heritage Advisory Committee is reviewing a recommendation to designate the century-old Prairie Style schoolhouse at 62 County Road 5 under the Ontario Heritage Act. The report also includes an assessment of potential sites for future heritage designation.
- Recommendation to designate 62 County Road 5 as a heritage property
- Staff Report # 23-126PD regarding property designation at 62 County Road 5
- Staff Report # 23-127PD regarding assessment of candidate sites for heritage designation
- Verbal staff update regarding committee membership and Ministry (Heritage) attendance
Council
Quinte West Council is reviewing several staff reports regarding parking system implementation and sign by-law amendments. The meeting also includes decisions on various municipal proclamations and a notice of motion regarding gender-based violence.
- $100,000 grant from the Quinte Museum of Natural History Reserve to maintain operations
- Tender for new parking payment machines and software program
- Request to amend the City's Sign By-law (By-law #14-118)
- Proclamation of 'MADD Quinte - Red Ribbon Campaign' from Nov 1, 2023, to Jan 1, 2024
- Notice of Motion to declare gender-based and intimate partner violence an epidemic
Active Transportation & Traffic Safety Advisory Committee
The Committee reviewed several staff reports regarding traffic safety, including proposals for speed limit changes and infrastructure updates. While recommending against reducing speeds on two major roads, the Committee advised installing solar flashing speed signs in those areas.
- Recommended no speed reduction from 80km/h to 60km/h on Frankford-Stirling Road; directed installation of solar flashing speed signs
- Recommended no speed reduction from 60km/h to 50km/h on Telephone Road; directed installation of solar flashing speed signs
- Recommended removal of foliage at Plant Street and Fraser Drive to improve intersection sight lines
- Approved a recommendation to Council regarding options for train whistle cessation at the 2nd Dug Hill Road CN crossing
- Reviewed requests for traffic light at Roseland and Old Carrying Place Road and no left turn signage at Queen and King Street
Planning Advisory Committee
The committee reviewed an Official Plan Amendment to create a new 1.61-hectare lot for a vehicle sales and service facility. The proposal includes a 920 square meter building intended to expand the operations of Motorsports of Trenton.
- Official Plan Amendment: 991 Old Highway 2 (Jacob Talsma)
- Proposed 920 square meter commercial building for vehicle sales and service
- Creation of one new 1.61-hectare lot via land severance
- Relocation of existing entrance on Old Highway 2 to the east
Special Personnel Committee
The Special Personnel Committee will meet to review a confidential staff report regarding labour relations or employee negotiations. The meeting includes a scheduled closed session pursuant to the Municipal Act.
- Confidential Staff Report 23-011CAO regarding labour relations or employee negotiations
Accessibility Advisory Committee
The Accessibility Advisory Committee is reviewing a plan to close the lower service counter at City Hall and move all in-person services to the upper floor. The committee will assess how these renovations impact accessibility for persons with disabilities.
- Staff Report 23-039COR: Review of City Hall renovation impacts on customer service access
- Site Plan Review File #D11/T11/23: East of 130 Dundas Street East
- Verbal report on the Municipal Accessibility Plan & Draft Action Plan 2023 - 2026
Personnel Committee
The Personnel Committee will meet on October 4, 2023, to conduct a closed session regarding a confidential staff report. The meeting includes discussions on labour relations or employee negotiations.
- Closed session discussion of Confidential Staff Report 23-010CAO regarding labour relations or employee negotiations
Council
The Council is reviewing timelines for 2024 budget deliberations and directing staff to conduct public consultations. The agenda also includes a three-year contract renewal for Ceridian Canada payroll services.
- Approval of 2024 Budget Planning and Guidance timelines
- Renewal of Ceridian Canada Dayforce software service agreement for a three-year term
- Public hearing regarding the Rogers C6959 Site Proposal at 149 English Settlement Road
- Rezoning applications for properties on Huffman Road, Stella Crescent, and Downs Road
- Proclamation of 'World Occupational Therapy Day' on October 27, 2024
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee is reviewing requests for traffic safety measures at Centennial Park and equipment updates for Montrose Park. The committee will also receive a status update on the Lions Club of Trenton Inclusive Park fence installation and the City's Parks & Facilities Master Plan.
- Request for temporary speed bumps in Centennial Park during active sports season
- Status update on fence installation at Lions Club of Trenton Inclusive Park
- Update regarding the City's Parks & Facilities Master Plan
- Request for soccer nets in Montrose Park
Planning Advisory Committee
The Planning Advisory Committee is reviewing multiple applications for zoning and official plan amendments. The meeting also includes public hearings for various development proposals and decisions on existing amendment files.
- Official Plan Amendment: 991 Old Highway 2 (Jacob Talsma)
- Zoning By-law Amendment: 398 Downs Road (Paul Belej)
- Zoning By-law Amendment: Stella Crescent (8411379 Canada Inc.)
- Zoning By-law Amendment: Between 37 and 27 Huffman Road (Hilden Homes)
- Decision Item: Official Plan & Zoning Amendment for Stella Crescent (8411379 Canada Inc.)
Council
The Council will review reports regarding the declaration of surplus land north of 191 Montrose Road and the transfer of properties for road widening at 71 Oak Lake Road. Additionally, the meeting includes approvals for community incentive program funding and several official proclamations.
- Declaration of surplus land at PIN 40425-0106, north of 191 Montrose Road
- Property transfers for road widening at 71 Oak Lake Road and 2695 County Road 40
- $627.15 CIP Incentive Program funding for Sutton Consignment at 35A Dundas Street West
- $727.50 CIP Incentive Program funding for Larocque at 104 Dundas Street West
- Approval of two annual 'Trash Bash' events
Committee of Adjustment
The Committee of Adjustment is reviewing several land severance and consent applications. This includes a deferred application for 277 McCauley Road that staff recommends denying due to Official Plan non-compliance.
- Consent Application B1/22M: Severance at 277 McCauley Road (Staff recommends denial)
- Consent Application B36/23S: Application across from 926 Grills Road
- Consent Application B37/23S: Addition to 744 Eggleton Road
- Consent Application B38/23M: Severance at 125 Downs Road
Agricultural Advisory Committee
The agenda contains only procedural items including the approval of the current agenda and previous minutes. No specific staff reports or decision items are listed for this session.
- Approval of the September 12, 2023, meeting agenda
- Approval of the June 12, 2023, meeting minutes
Council
Council is reviewing several items including a request to investigate a new emergency notification system for residents. The meeting also includes discussions on land surplus declarations and an encroachment agreement at 1415 Frankford-Stirling Road.
- Approved emergency repair and single source contract to PipeFlo (PrimusLiner) up to $647,800 plus HST for Trenton water main break
- Direction for staff to investigate and implement a new emergency notification system for residents
- Encroachment agreement for an existing barn and house at 1415 Frankford-Stirling Road
- Declaration of surplus land north of 191 Montrose Road, Sidney Ward
- Rezoning applications for 1415 Frankford-Stirling Road and Windover Street
Police Services Board
The Board will review the 2022 OPP Action Plan Progress Report and the draft 2023-2025 Action Plan. The meeting also includes a verbal update from Community Policing and the receipt of the May-July 2023 Board report.
- Review of 2022 Quinte West OPP Detachment Action Plan Progress Report
- Review of 2023-2025 Quinte West OPP Detachment Draft Action Plan
- Verbal update from Mr. Bill Tremblay, Community Policing
- Receipt of Quinte West Police Services Board May-July 2023 Report
RESCHEDULED Community Safety & Well-Being Advisory Committee - 28 Aug 2023 (from 31 Jul 2023)
The Community Safety & Well-Being Advisory Committee will meet to appoint its leadership and review existing safety plans. The meeting also includes a presentation on the city's Community Safety & Well-Being Plan.
- Nomination of Chair and Vice-Chair for the committee
- Review of Community Safety & Well-Being Plan By-law # 21-086
- Presentation of the Community Safety & Well-Being Plan by Rebecca Cotter
- Review of the 2021-2024 Implementation Plan
- Establishment of future 2023 meeting dates
CANCELLED - Accessibility Advisory Committee
The scheduled meeting for August 24, 2023, did not take place. The provided agenda and minutes from previous sessions contain information regarding the Lions Club of Trenton Inclusive Playground and a draft Municipal Accessibility Plan Action Plan 2023-2026.
- Lions Club of Trenton Inclusive Playground presentation
- Draft Municipal Accessibility Plan & Action Plan 2023 - 2026 verbal report
- Review of site plan applications per AODA and Planning Act
- Development of Accessible Design Checklist for Site Plans (2023-2024)
Planning Advisory Committee
The Planning Advisory Committee met to review several land use applications, including official plan amendments and zoning changes. The meeting included discussions on property boundary adjustments and potential expansions for the Bay of Quinte Golf Course.
- Official Plan Amendment for 1436-1476 Old Highway 2
- Zoning By-law Amendment for 1415 Frankford-Stirling Road
- Zoning By-law Amendment for 1091 Moira Street West to support golf course expansion
- Zoning By-law Amendment for 20-22 McCann Street regarding property lines
- Draft Plan of Subdivision for Windover Street