Quinte West public meetings in 2025
90 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Planning Advisory Committee
The Planning Advisory Committee will review several staff reports and public presentations on official plan and zoning by‑law amendments for properties such as 338 Harrington Road, 153 Keating Road and 148 Lester Road. The only decision item is Staff Report #25‑110PD, which proposes an Official Plan Amendment and a Zoning By‑law Amendment for 350 Glen Miller Road to permit a contractor’s yard, a commercial golf simulator and to recognize an existing self‑storage use. The committee will discuss the applications and forward a recommendation to City Council for a final decision.
- Official Plan Amendment and Zoning By‑law Amendment for 350 Glen Miller Road (Staff Report #25‑110PD)
- Official Plan Amendment for 338 Harrington Road (Staff Report #25‑106PD)
- Zoning By‑law Amendment for 153 Keating Road (Staff Report #25‑107PD)
- Zoning By‑law Amendment for 148 Lester Road (Staff Report #25‑109PD)
- Zoning By‑law Amendment for 1168 Jamieson Road (Staff Report #25‑082PD)
Council
Quinte West Council will consider approving by-laws for zoning changes, a housing improvement plan, and a mobile crisis response team grant. The meeting also includes the approval of minutes, staff reports on parks and drainage, and a public hearing on building permit fees.
- By-law 25-167: rezones property east of 135 Huffman Road from Rural to Residential zones
- By-law 25-161: adopts a Housing Community Improvement Plan
- By-law 25-176: authorizes the Ontario Transfer Payment Agreement for the Mobile Crisis Response Team
- Encroachment agreement for 111 East Davis Street
- Public meeting on Building Permit Fee Updates
Agricultural Advisory Committee
The Agricultural Advisory Committee is reviewing a proposed policy to formalize how farmers request outlets for tile drainage systems into municipal roadside ditches. The body will also receive a verbal update from the Planning Department.
- Staff Report 25-001 CAO: Agricultural Tile Drainage Encroachment on Municipal Property Policy
- Proposal to align permit application costs with existing right-of-way permit fees
- Verbal update from the Planning Department
Audit & Risk Advisory Committee
The Audit & Risk Advisory Committee will receive a 2026 insurance renewal update and recommend that Council raise the property deductible to $250,000. It will also recommend Council approve the 2026 Risk Management Plan, receive the 2025 Audit Plan and the 2025 Investment Policy Statement, and review a draft BMA benchmarking study. A new committee member, Sarah Whitton, will be welcomed.
- Recommend Council approve increase of property deductible to $250,000
- Recommend Council approve the 2026 Risk Management Plan
- Receive the 2025 Audit Plan and Engagement Letter as information
- Receive the 2025 Investment Policy Statement for Council review
- Receive draft BMA Consulting Inc. benchmarking study as information
Committee of Adjustment
The Committee of Adjustment will consider and decide on a series of consent applications for severing parcels of land at several addresses, including 195 Smith Road, 2105 Wallbridge‑Loyalist Road, and multiple sites on MacLellan Avenue. The agenda also includes a consent application west of 1074 County Road 5, two applications by Pamela Lee Haggarty, and a minor variance for 20 North Elm Drive. All items are listed under Public Hearings/Staff Reports.
- Consent Application B38/25S – severance at 195 Smith Road (Kevin & Kim Baum et al.)
- Consent Application B39/25S – severance at 2105 Wallbridge‑Loyalist Road (Jesse & Anna‑Maria MacDonald)
- Consent Applications B40‑B44/25T – severances at 89, 87, 85, 83, and 81 MacLellan Avenue (Wooler Homes Ltd.)
- Consent Application B45/25M – severance west of 1074 County Road 5 (James & Catherine St. John)
- Minor Variance Application A14/25T – variance at 20 North Elm Drive (Estate of Ermina Milani)
Special Council Budget - December 10th and 11th, 2025
The Special Council will vote to approve the City of Quinte West's 2026 Operating Budget of $112,013,551 and Capital Budget of $23,396,000. It will also adopt the 2026 Municipal Tax Levy of $92,546,356, reflecting a 4.99% average residential tax increase. Additional approvals include the Water and Wastewater operating and capital budgets, a multi‑year Small Business Centre contribution, and a $275,000 tourism wayfinding capital allocation.
- Approval of 2026 Operating Budget: $112,013,551
- Approval of 2026 Capital Budget: $23,396,000
- Approval of 2026 Municipal Tax Levy: $92,546,356 (4.99% residential increase)
- Small Business Centre financial contributions approved: $33,000‑$35,000 annually for 2026‑2030
- Tourism Wayfinding Strategy capital funding approved: $275,000 for 2026
Special Council Budget - December 10th and 11th, 2025
Council is meeting to decide on the 2026 operating and capital budgets, including water and wastewater funding. The session includes budget analysis presentations from department directors and reports on physician recruitment and tourism strategy.
- 2026 Operating Budget of $112,013,551 and Capital Budget of $23,396,000
- 2026 Municipal Tax Levy of $92,546,356 (4.99% average residential increase)
- Water and Wastewater 2026 Operating Budget of $26,109,300 and Capital Budget of $8,715,000
- Approval of $275,000 for the 2026 Capital Budget for the Tourism Wayfinding Strategy
- Funding for Small Business Centre: $33,000 (2026-27), $34,000 (2027-28), $34,500 (2028-29), and $35,000 (2029-30)
Accessibility Advisory Committee
The Accessibility Advisory Committee will approve its agenda and the minutes from the August 28, 2025 meeting. It will receive Staff Report 25-003COR on the 2025‑2029 Multi‑Year Accessibility Plan and provide comments before Council reviews and approves the plan.
- Approve agenda for the December 8, 2025 meeting
- Approve minutes of the August 28, 2025 meeting
- Receive Staff Report 25-003COR – 2025‑2029 Multi‑Year Accessibility Plan (no direct financial impact)
- Distribute AODA Toolbox – December 2025
- Appointment of new committee member Lucas Frederick
Council
The Quinte West City Council approved the Housing Community Improvement Plan and the Industrial Lands Community Improvement Plan, referring associated funding to upcoming budget deliberations. Council denied a Backyard Hen By‑law exemption request for 510 Montrose Road and upheld the notice to comply. The council also received information on a Highway 401 planning study affecting the Mt. Evergreen Cemetery area and read several by‑laws authorizing service and license agreements.
- Denied Backyard Hen By‑law exemption request for 510 Montrose Road and upheld Notice to Comply
- Received staff report on Highway 401 Planning Study/Mt. Evergreen Cemetery (interchange modifications, bridge replacement, 0.4 km west of Christiani Road to 1 km west of Wallbridge Loyalist Road)
- Approved Housing Community Improvement Plan (CIP) and attached plan area
- Approved Industrial Lands Community Improvement Plan (CIP) and attached plan area
- Read and passed By‑laws 25‑156, 25‑157, 25‑158, 25‑155 authorizing service, license, and consent agreements
Equity, Diversity & Inclusion Advisory Committee
The Equity, Diversity & Inclusion Advisory Committee will approve the meeting agenda and the minutes from its June 2 2025 session. It will hear a sub‑committee update on proclamation requests for 2026 and welcome two new members, Chantal Fraser and Samara Gauthier. No other policy decisions are on the agenda.
- Approval of the December 1 2025 agenda
- Approval of minutes from the June 2 2025 meeting
- Sub‑committee update on proclamation requests for 2026
- Welcome of new committee members Chantal Fraser and Samara Gauthier
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee will receive Staff Report 25-009CS from Director Jaclyn Grimmon concerning a follow‑up on a potential sports dome in Quinte West. The report outlines information on existing dome examples, cost estimates of $4‑6 million, and recommends a feasibility study funded through the 2026 budget. No decision on construction or funding is made at this meeting.
- Staff Report 25-009CS – Sports Dome follow up (to be received)
- Discussion of cost estimates ($4‑6 M) and past dome projects ($5.4 M in 2015, $4.9 M in 2018)
- Recommendation for a feasibility study to be reported back to Council
- Welcome of new Committee Member Brian Moore
Special Council
The Special Council will vote on By‑law 25‑153 to appoint Leslie Roseblade as the Ward 1 councillor for the remainder of the term. It will also adopt By‑law 25‑154 to confirm the minutes and proceedings of this meeting. Additional agenda items include a presentation of the 2025 Long Service Awards to city staff and a public input period.
- By‑law 25‑153: appointment of Leslie Roseblade to the vacant Ward 1 councillor seat
- By‑law 25‑154: confirmation of the minutes and proceedings of the November 26, 2025 Special Council meeting
- Presentation of the 2025 Long Service Awards to city staff by Mayor Harrison and Council
- Public Input session for residents
- Delegations and Petitions presented during the meeting
Planning Advisory Committee
The Planning Advisory Committee will hold public meetings for five different land-use applications and a decision item regarding a subdivision. The meeting includes reviews of Official Plan and Zoning By-law amendments for various private and city-owned properties.
- Official Plan and Zoning By-law Amendment for 350 Glen Miller Road
- Zoning By-law Amendment for 1168 Jamieson Road
- Zoning By-law Amendment for 101 Downs Road
- Temporary Use By-law for 99 Dufferin Avenue (Quinte Region Natural History Museum)
- Draft Plan of Subdivision and Zoning By-law Amendment for Huffman Road
Council
Council will consider how to fill the vacant Ward 1 council seat, including options for a by‑election, appointment, or adoption of a vacancy appointment policy. The meeting will also receive and adopt multiple by‑laws covering the vacancy declaration, board appointment procedures, zoning amendments, and consent agreements with Habitat for Humanity and a private developer. A resolution will invite representatives of the Ontario Health Team to present information on the Primary Care Action Plan funding for Quinte West.
- Decision on filling Ward 1 vacancy – by‑election, appointment, or vacancy appointment policy (By‑law 25‑147)
- Adoption of By‑law 25‑150 to amend board and committee appointment by‑law
- Adoption of By‑law 25‑127 to amend the Comprehensive Zoning By‑law
- Adoption of By‑law 25‑148 authorizing a consent agreement with Habitat for Humanity Prince Edward‑Hastings
- Resolution to invite HPE Ontario Health Team to brief Council on Primary Care Action Plan funding
Committee of Adjustment
The Committee of Adjustment will review and vote on four applications: a consent application to sever land at 944 Rosebush Road, a consent application at 160 Queen Street, and two minor variance applications—one at 160 Queen Street and another at 1325 Old Hwy 2. Decisions may include approval with conditions such as surveys, transfers, tax payments, road‑widening land conveyance, and compliance with grading, drainage, and access requirements. The meeting also includes routine agenda approvals and other business.
- Consent Application B36/25S – Paul & Carol Turner – 944 Rosebush Road
- Consent Application B37/25T – Amanda & Michael Burgess – 160 Queen Street
- Minor Variance Application A13/25T – Amanda & Michael Burgess – 160 Queen Street
- Minor Variance Application A12/25S – ESDO Holding (VanMeer Limited – Agent) – 1325 Old Hwy 2
Special Personnel Committee
The Special Personnel Committee will meet to conduct a closed session. The discussion will focus on confidential personal matters regarding an identifiable individual, including municipal or local board employees.
- Closed session regarding personal matters of an identifiable individual
Economic Development, Tourism & Special Events Advisory Committee
The Economic Development, Tourism & Special Events Advisory Committee will review staff reports on economic initiatives and tourism events, including the launch of a new economic development podcast and the upcoming Holiday Market.
- Review of economic development and tourism updates
- Staff report on 2025 Pop-ups update
- Presentation on Tourism Wayfinding Strategy
- Launch of 'Invest in Quinte West' podcast
- Review of Industrial Lands Community Improvement Plan
Council
The Quinte West City Council will vote on a resolution directing the clerk to list all Strong Mayor decisions on meeting agendas and to request the mayor consult Council before using those powers. The council will also receive staff reports on the 2026 budget outlook, long‑term capital plans, and approve $275,000 for the 2026 tourism wayfinding strategy. By‑laws appointing Deputy Mayors and creating a tax rebate program for charities will be read and passed.
- Resolution directing clerk to include Strong Mayor decisions on agendas and request mayor consultation (Item 13)
- Approval of $275,000 for the 2026 Tourism Wayfinding Strategy, combined with $50,000 from project 2671 (Item 10.3)
- Reception of staff reports on the 2026 Budget Outlook, Long‑Term Capital Plan, and Water & Wastewater Long‑Term Capital Plan (Items 10.2 a‑c)
- Adoption of By‑law 25-145 to appoint Deputy Mayors for 2026 and By‑law 25-130 to establish a tax rebate program for eligible charities (Item 15)
- Presentation of the 2026 Budget Outlook and Long‑Term Capital Plan by the Director of Finance/Treasurer (Item 8.2 b)
Active Transportation & Traffic Safety Advisory Committee
The Active Transportation & Traffic Safety Advisory Committee will receive a staff report on traffic calming measures. The body will also receive correspondence from residents regarding speeding, parking, and safety concerns across various city streets.
- Staff Report 25-008 PWES: Traffic Calming Measures Update
- Petition regarding safety concerns on Graham Road
- Requests for no parking on Little Farm Boulevard
- Requests for speed limit signs on Baptist Church Road
- Request for traffic calming measures on Oak Lake Road
Quinte West O.P.P. Detachment Board
The Quinte West O.P.P. Detachment Board will approve its agenda and minutes, receive several correspondence items, and consider two presentations—one on victim‑services funding for a bail program and another on O.P.P. background‑check requirements. A proposal to create a licensed taxi service called Trenton Cab will also be filed for information. No final policy decisions are listed on the agenda.
- Approval of the October 27, 2025 agenda
- Approval of minutes from the September 8, 2025 special board meeting
- Presentation by Stella Weese on Victim Services Funding for Bail Program
- Presentation by Shelby Mills (ABC Taxi) on O.P.P. background‑check requirements
- Letter from Sheik Rahman proposing the establishment of Trenton Cab, a licensed taxi service
Planning Advisory Committee
The Planning Advisory Committee will meet to discuss a housekeeping zoning by-law amendment affecting all wards. The meeting will also include reviews of monthly planning and building department reports.
- Public meeting for Housekeeping Zoning By-law Amendment #11 (Staff Report # 25-084PD) affecting All Wards
Council
The Quinte West City Council will approve the minutes from the October 1 meeting and receive several staff reports. It will adopt By‑law 2025‑130 to create a tax rebate program for eligible charities and By‑law 25‑131 for heritage‑property tax rebates. The council will also pass By‑law 25‑139 to authorize the Ontario Transfer Payment Agreement for the Community Safety and Policing grant, and approve multiple rezoning by‑laws for specific properties.
- Adopt By‑law 2025‑130 establishing a tax rebate program for eligible charities (repeals By‑law 07‑53).
- Adopt By‑law 25‑131 creating a tax rebate program for heritage properties.
- Authorize By‑law 25‑139 to execute the Ontario Transfer Payment Agreement for the Community Safety and Policing grant.
- Pass By‑law 25‑128 rezoning 48 Alyea Road from Rural (RU) to Rural Residential (RR) zone.
- Pass By‑law 25‑129 rezoning 20 South Street from Community Facility (CF) to Residential Type 4, Exception 17 (R4‑17) zone.
Committee of Adjustment
The Committee of Adjustment will meet to discuss and decide on two consent applications for land severances. The meeting includes public hearings and reviews of staff reports for properties on Airport Road and Keating Road.
- Consent Application B34/25S: Proposal to sever a parcel of land west of 699 Airport Road (Francis Sager)
- Consent Application B35/25S: Proposal for 153 Keating Road (Robert M. Widdifield & Linda J. Widdifield)
Property Standards Committee - 7 Oct 2025 (RESCHEDULED FROM 12 AUGUST 2025)
The Property Standards Committee will consider a staff report on the appeal of Property Standards Order #CEPS202400246-68965 for 199 Dundas Street East, owned by Viswanadha Reddy Bale. The committee is asked to confirm the order and set a new compliance date of November 6 2025. The agenda also includes routine items such as public input, delegations, and approval of the agenda and minutes.
- Confirm Property Standards Order #CEPS202400246-68965 for 199 Dundas St. E, new compliance date Nov 6 2025
- Public input session
- Delegations/presentations
- Approval of agenda
- Approval of minutes
Council
The City of Quinte West Council will discuss amendments to the Official Plan and zoning by-laws. The body is also deciding on an application for the Municipal Ice Storm Assistance Grant Program and several community proclamations.
- By-Law 25-125 to remove commercial greenhouses and self-storage facilities from the Commercial Corridor Zone
- By-Law 25-124 to adopt Amendment Number 33 to the Official Plan
- Application for the Municipal Ice Storm Assistance Grant Program
- Amendments to Schedule B of By-Law 24-154
- Proclamations for National Disability Employment Awareness Month, World Occupational Therapy Day, and Food Allergy Halloween Campaign
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee is reviewing a staff report on the possibility of the City assuming a beach volleyball court project at Centennial Park after a local group could no longer fund it. The meeting also includes a recruitment campaign for committee members and a discussion on a sports dome.
- Staff Report 25-007CS: Estimated capital cost of $50,000-$60,000 to construct two beach volleyball courts at Centennial Park
- Estimated annual operating costs of $7,800 for beach volleyball court maintenance
- Committee Member Recruitment Campaign running October 6 to October 20, 2025
- Discussion item regarding a Sports Dome
Economic Development, Tourism & Special Events Advisory Committee
The Economic Development, Tourism & Special Events Advisory Committee will approve its agenda and the minutes from the May 28 meeting. It will receive quarterly updates from staff and consider two staff reports: one on Quinte West tourism pop‑ups and another on economic development and tourism updates. The meeting also includes resource updates from local partners.
- Approval of agenda (motion 25-001EDTSE)
- Approval of minutes (motion 25-002EDTSE)
- Quarterly staff updates on tourism and economic development
- Staff Report 25-005CS: Quinte West tourism pop‑ups
- Staff Report 25-006CS: Economic development and tourism updates
Planning Advisory Committee
The Planning Advisory Committee will consider several public applications, including a Deeming By-law for Gray Timber Inc. at 27 Elgin Street and three Zoning By-law Amendments for properties on Glen Miller Road, Alyea Road, and South Street. An Official Plan Amendment for 30A Neighbourly Road will also be discussed. The meeting’s decision item is a sign variance request for 2644081 Ontario Inc. at 257 Dundas Street East.
- Deeming By-law – Gray Timber Inc., 27 Elgin Street
- Zoning By-law Amendment – Dewal Homes and Construction Ltd., 805 Glen Miller Road
- Zoning By-law Amendment – David and Margaret McCue, 48 Alyea Road
- Zoning By-law Amendment – City of Quinte West, 20 South Street
- Sign Variance – 2644081 Ontario Inc. (Ali Shahid), 257 Dundas Street East
Council
Quinte West Council will approve minutes, hear delegations on the Front Street Farmers Market and sewer rates, and consider multiple by-laws including rezoning changes and a proclamation for Legion Week.
- Delegation: Front Street Farmers Market board proposal
- Delegation: Quinte West Sewer Rates concerns
- By-law: Amend fee charges by-law 24-154
- By-law: Rezone 470 Deer Run Road to Rural Residential
- By-law: Rezone 672 and 694 Fish and Game Club Road
Agricultural Advisory Committee
The Agricultural Advisory Committee will review a Drainage Policy update presented by Mr. Brian Crews. It will also hear presentations on the Picton Terminal and on development charges for farm buildings, also presented by Mr. Crews. No formal decisions are listed on the agenda; the items are for discussion and information.
- Drainage Policy Update – presentation by Brian Crews
- Picton Terminal – presentation by Brian Crews
- Development Charges for Farm Buildings – presentation by Brian Crews
Committee of Adjustment
The Committee of Adjustment will hold public hearings to consider one consent application for land severance and three minor variance applications. These requests involve property adjustments and zoning exceptions for various residential addresses.
- Consent Application B32/25S: Severance of land at 144 & 150 Flying Club Road
- Minor Variance Application A9/25T: 168 Dixon Drive
- Minor Variance Application A10/25S: 10 Oak Ridge Drive
- Minor Variance Application A11/25S: 228/328 Platt Road
Special Quinte West O.P.P. Detachment Board
The Special Quinte West O.P.P. Detachment Board will first approve its agenda and the minutes from the July 28, 2025 meeting. It will then review correspondence from Julie Van Dusen requesting approval of a taxi broker licence for Jewels Taxi, including a $300 broker fee. No delegations or public input are scheduled. The board may take any further action under new/other business.
- Approval of the September 8, 2025 meeting agenda
- Approval of minutes from the July 28, 2025 board meeting
- Correspondence requesting approval of a taxi broker licence (Jewels Taxi, Business #1001317601, $300 fee, 25 Frankford Crescent, Trenton)
- No delegations or presentations scheduled
- Public input period (no submissions listed)
Personnel Committee
The Personnel Committee will approve its agenda and the minutes from the May 7, 2025 meeting. It will then enter a closed session to review a confidential staff report (25-004HR) concerning labour relations or employee negotiations. The closed session will also address personal matters about an identifiable municipal employee. After the closed session, the committee will return to open session and adjourn.
- Approval of the September 3, 2025 agenda
- Approval of minutes from the May 7, 2025 Personnel Committee meeting
- Closed‑session review of confidential staff report 25-004HR on labour relations
- Closed‑session discussion of personal matters about an identifiable employee
- Return to open session and adjournment
Council
Council is deciding on several new corporate policies regarding asset naming and sponsorship. The body is also reviewing financial contributions for the Small Business Centre and extending licenses for seasonal pop-up vendors.
- Funding for Small Business Centre: $33,000 (2026-27), $34,000 (2027-28), $34,500 (2028-29), and $35,000 (2029-30)
- Approval of a mural at 120 Dundas Street West in Downtown Trenton
- License extensions for pop-up vendors: Banana Splitz, K-Food Express, Momo-Mentum, Street Thai Food, and The Forge Wood-Fired Pizza
- Approval of Corporate Assets Naming Policy and Corporate Sponsorship and Advertising Policy
- Petition to review parking regulations on Denver Court
Accessibility Advisory Committee
The Accessibility Advisory Committee will review the 2025 Enabling Accessibility Funding grant application process and the Tourism Way Finding Strategy. The body will also receive an update on the 2025 Quinte West Accessibility Awards nomination period.
- Review of Enabling Accessibility Funding 2025 Grant Application process
- Presentation on Tourism Way Finding Strategy
- Nomination period for Quinte West Accessibility Awards 2025: September 15 to November 7, 2025
- Introduction of new committee member Lucas Frederick
Planning Advisory Committee
The Planning Advisory Committee will hold public meetings regarding several proposed zoning by-law and official plan amendments. The body will also decide on a sign variance for a property on Dundas Street East.
- Official Plan Amendment for 30A Neighbourly Road
- Draft Plan of Subdivision and Zoning By-law Amendment for Huffman Road
- Zoning By-law Amendments for 470 Deer Run Road, 5 Birch Street, and 672/694 Fish and Game Club Road
- City-wide Zoning By-law and Official Plan Amendments for All Wards
- Sign Variance decision for 282 Dundas Street East
Council
The council will review confidential staff reports in a closed session and then return to open session for routine approvals and public business. In the open session, the council will launch the Fire Master Plan Project, hear a development‑charges study, and consider a resident’s denied sign‑variance application. Council will approve traffic‑safety measures on Old Highway 2—including solar speed signs, a Community Safety Zone, and MADD memorial signs—and will adopt No‑Stopping/No‑Parking zones on Appledene Drive. Additional items include a water‑and‑wastewater financial forecast supporting the 2025 drinking‑water licence renewal, several September proclamations, and three surplus‑land by‑law motions.
- Approve installation of solar speed signs, a Community Safety Zone, and MADD memorial signs on Old Highway 2 between RCAF Road and Quinte View Drive.
- Approve No‑Stopping and No‑Parking zones on Appledene Drive to support pedestrian safety and direct staff to amend By‑law 24‑151.
- Approve the water and wastewater financial forecast confirming viability for the 2025 drinking‑water licence renewal.
- Launch the City of Quinte West Fire Master Plan Project (presentation by Transitional Solutions Inc.).
- Proclaim September 7 2025 as Duchenne Awareness Day and illuminate the Quinte West sign and Veterans Skyway Bridge in red.
Quinte West O.P.P. Detachment Board
The Quinte West OPP Detachment Board will approve the agenda for the July 28, 2025 meeting and approve the minutes from the April 28, 2025 meeting. It will also receive and file eight pieces of correspondence, including the 2024 Detachment Board Annual Report, several Inspector General memos, and resolutions from the Grey Bruce OPP Detachment Board. No delegations, presentations, or new business are scheduled.
- Approval of the July 28, 2025 meeting agenda
- Approval of minutes from the April 28, 2025 meeting
- Receipt and filing of correspondence items a‑h (annual report, Inspector General memos, Grey Bruce resolutions)
- No delegations or presentations scheduled
- No new or other business items
Parks & Recreation Advisory Committee
The Parks & Recreation Advisory Committee approved the July 24 agenda and the March 27 minutes. Staff will present an update on the Centennial Park beach volleyball court project, and the Quinte West Public Library will provide a presentation on the Lending Library. The committee received correspondence regarding a $5,000 Community Fund Grant request for pickleball courts.
- Approval of July 24 agenda and March 27 minutes
- Update on Centennial Park beach volleyball court project
- Library presentation on Lending Library
- Correspondence on $5,000 pickleball court grant request
- Public input period
Planning Advisory Committee
The Quinte West Planning Advisory Committee will consider two zoning by-law amendments and an official plan change regarding additional residential units. The committee will also review a sign variance request.
- Zoning By-law Amendment for 3 and 5 Wilson Crescent
- Official Plan and Zoning By-law Amendment for Additional Residential Units
- Sign Variance for 282 Dundas Street East
- Approval of June 19, 2025 Open Session minutes
- Monthly Building Department Report for June 2025
Council
Council is deciding on several land rezonings, grant allocations, and a budget timeline review for 2026. The meeting includes public hearings regarding three parcels of surplus lands and the approval of a new Community Fund Grant Policy.
- Waiver of $37,468 in development fees for Hospice Quinte (Stan Klemencic Care Center)
- Grants of $25,000 to 10009038 Ontario Inc. and $20,860.10 to J&B Books
- Rezonings of 1675 County Road 64 and property west of 176 Teal Road
- Public meetings for surplus lands: PIN 40419-0098, PIN 51172-0364, and PIN 51173-0130
- Cancellation of the October 29, 2025 Special Budget Meeting
Committee of Adjustment
The Committee of Adjustment will hold public hearings to decide on several consent applications for land severances and minor variance requests. Multiple items on the agenda involve Habitat For Humanity PEH regarding properties on Lester Road.
- Consent Application B29/25M: land severance at 1168 Jamieson Road
- Consent Application B30/25S: land severance for Habitat For Humanity PEH east of 162 Lester Road
- Minor Variance Application A6/25S: Habitat For Humanity PEH east of 162 Lester Road
- Consent Application B31/25S: land severance for Habitat For Humanity PEH west of 178 Lester Road
- Minor Variance Application A8/25S: Kenron Residents Association at 75 Eastview Blvd
Active Transportation & Traffic Safety Advisory Committee
At its July 7, 2025 meeting, the Active Transportation & Traffic Safety Advisory Committee received three staff reports and made formal recommendations to Council. The committee endorsed installing solar‑powered speed signs, creating a Community Safety Zone, and placing MADD memorial signs along Old Highway 2 between RCAF Road and Quinte View Drive. It also received updates on County Road 40 and Appledene Drive parking restrictions for information.
- Recommend installing solar speed signs along Old Highway 2 between RCAF Road and Quinte View Drive
- Recommend approving a Community Safety Zone between RCAF Road and Quinte View Drive
- Recommend placing MADD memorialization signs between RCAF Road and Quinte View Drive
- Receive Staff Report 25-006 PWES "Update on County Road 40 Petition" for information
- Receive Staff Report 25-005 PWES "Appledene Drive Parking and Stopping Restrictions Proposal" and recommend amending By‑law 24-151 to create No‑Stopping/No‑Parking zones on Appledene Drive
Special Council
The Special Council will adopt Confirmation By‑Law 25‑088 to formally approve the minutes and proceedings of this July 4, 2025 meeting. A closed‑session staff report (QW‑2025‑00109) on labour relations will be considered, but no details are disclosed. The meeting otherwise follows standard procedural items and will adjourn.
- Closed‑session staff report QW‑2025‑00109 on labour relations (confidential)
- Adoption of Confirmation By‑Law 25‑088 to confirm the meeting minutes
Planning Advisory Committee
The Planning Advisory Committee will hold public meetings regarding zoning by-law amendments and an official plan housekeeping amendment. The body will also decide on two sign variance requests.
- Zoning By-law Amendment for North Shore RV Park Ltd. at 1675 County Road 64
- Zoning By-law Amendment for Gertrude Moelker & The Estate of Peter Moelker at 176 Teal Road
- Official Plan Amendment - Housekeeping for All Wards
- Sign Variance for Royal Canadian Legion Branch 118 at 19 Quinte Street
- Sign Variance for 10059790 Canada Inc. at 628 Old Highway 2
Council
The City of Quinte West Council is meeting to decide on policy updates for board appointments and tourism grants. The body will also consider several property rezonings and a request to waive fees for a hospice care centre expansion.
- Request from Hospice Quinte to waive permit and development fees for the Stan Klemencic Care Centre 4 Bed Building Expansion
- Approval of a new Tourism Development Fund Grant Policy with delegated authority for grants up to $10,000
- Rezonings for 85 Factory Road (Rural to Rural Residential) and 576 2nd Dug Hill Road
- Creation of one Type B accessible on-street parking space on the west side of Murphy Street
- Designation of 'Festival on the Bay' (July 17-19, 2025) as a municipal significant event
Agricultural Advisory Committee - June 16, 2025 (RESCHEDULED from June 17, 2025)
The committee will vote to approve the meeting agenda and the minutes from the March 18, 2025 meeting. It will allocate time for public input, presentations, delegations, staff reports, correspondence, supplementary items and any notice of motion. New business includes a thank‑you letter to Harvest Hastings and discussion of municipal drains for agriculture.
- Approval of the June 16, 2025 agenda
- Approval of minutes from the March 18, 2025 meeting
- Public input (2 minutes) and presentations (10 minutes)
- Delegations (10 minutes) and staff reports
- New/Other Business: Harvest Hastings thank‑you letter and municipal drains for agriculture
Committee of Adjustment
The Committee of Adjustment will consider several applications for land severances and a minor variance. The body will also review a request from Habitat For Humanity to waive fees for a project on Lester Road.
- Consent Application B22/25M: Severance at 209 Schriver Road
- Consent Application B23/25S: Severance at 801 Old Hwy 2
- Consent Application B26/25S: Severance at 805 Glen Miller Road
- Minor Variance Application A5/25M: Request at 174 Lock Road
- Habitat For Humanity: Request for waiver of fees between 162 & 178 Lester Road
Property Standards Committee - 10 Jun 2025 (RESCHEDULED FROM 13 MAY 2025)
The Quinte West Property Standards Committee will consider Staff Report #25-052PD regarding an appeal of Property Standards Order 25-026 for 95 Byron St. The committee is asked to confirm the order and set a new compliance date of June 20, 2025. No other decision items are listed on the agenda.
- Confirm Property Standards Order 25-026 for 95 Byron St, compliance date moved to June 20, 2025
Council
The Council will approve an additional $6,498,000 for the West End Trunk Sewer, raising the project total to $38,379,000 and will award a provisional contract worth about $1.23 M to Jacobs for contract administration and inspection. It will also approve a $9,762 + HST fee per hazardous waste mobile event with GFL Environmental Services and authorize a cost‑sharing agreement for a Hazardous Waste Depot. Several by‑laws covering downtown business improvement, site‑plan control, licences with Parks Canada, tax estimates and asset‑management plans will be read, passed and signed.
- Add $6,498,000 to West End Trunk Sewer project, total $38,379,000; award Jacobs provisional contract ~ $1.23 M (plus HST).
- Approve GFL Environmental Services fee of $9,762 plus HST per household hazardous waste mobile event.
- Authorize installation of commemorative Remembrance Day crosswalks in Trenton and Frankford.
- Pass multiple by‑laws: DBIA board appointments, site‑plan control with Skyline Real Estate, Parks Canada licences, 2025 tax estimates and ratios.
- Adopt draft 2025 asset‑management plans for transportation, fleet, parks, facilities, stormwater, water and wastewater.
Equity, Diversity & Inclusion Advisory Committee
The Equity, Diversity & Inclusion Advisory Committee will approve its agenda and minutes, receive a presentation from Chantal Fraser about the Peace Festival planned for September 2025, and get a verbal update from the Sub‑Committee on Canada Day. The meeting will also discuss a member recruitment campaign open until June 8, 2025, and the Kids Inclusion Art Show 2025 titled "These 4 Walls."
- Presentation by Chantal Fraser on the September 2025 Peace Festival
- Verbal update from Sub‑Committee regarding Canada Day
- Committee Member Recruitment Campaign (open until June 8, 2025)
- Kids Inclusion Art Show 2025 – "These 4 Walls"
- Approval of agenda and minutes
Accessibility Advisory Committee - 29 May 2025 (Rescheduled from 28 April 2025)
The Accessibility Advisory Committee is considering a request from Royal Canadian Legion Branch 110 to convert on-street parking on Quinte Street to accessible spaces. The committee will also review a revised 2025 meeting schedule and discuss the 2025 Accessibility Awards.
- Request to convert on-street parking on Quinte Street to accessible spaces, estimated at $2,000 per space
- Staff Report AAC 25-002COR regarding the revised 2025 Accessibility Advisory Committee meeting schedule
- Discussion of the Quinte West Accessibility Awards 2025
- Council proclamations for Global Accessibility Awareness Day and Red Shirt Day of Action
Economic Development, Tourism & Special Events Advisory Committee
The Economic Development, Tourism & Special Events Advisory Committee will consider a staff report recommending that the Tourism Development Fund grants to third‑party events be approved. The report notes that $22,500 was distributed in 2024 to three events, generating an estimated 1,300 room nights and $780,000 in visitor spending. The meeting also includes presentations on the Tourism Wayfinding Project and the new Work In Quinte website, plus quarterly staff updates.
- Presentation on the Tourism Wayfinding Project by Sean Kelly (Pl.ural)
- Presentation on the new Work In Quinte website by Dug Stevenson (Bay of Quinte Regional Marketing Board)
- Staff Report 25-002CS recommending approval of Tourism Development Fund grants to third‑party events
- Review of 2024 Tourism Development Fund grants: $22,500 to three events, 1,300 room nights, $780,000 visitor spending
- Quarterly updates from Economic Development, Tourism and Special Events staff
Heritage Advisory Committee - 26 May 2025 (RESCHEDULED from May 12, 2025)
The Heritage Advisory Committee will consider several items, including a recommendation to develop a 40% property tax rebate for eligible heritage properties. It will also discuss the committee’s structure, terms of reference for heritage impact assessments, and the upcoming budget and incentives. Previous agenda and minutes from April 14, 2025 will be approved.
- Recommendation to develop a 40% heritage property tax rebate program
- Discussion of committee structure (presented by Kelly Weste)
- Review of terms of reference for heritage impact assessments (presented by Divina Aseo)
- Presentation on budget and incentives (presented by Chair Pamela MacIsaac)
- Deferred discussion on possible designation of 94 King Street and 41 Dundas Street West
Council
Council is reviewing 2024 year-end financial statements and first-quarter 2025 updates. The body is deciding on a new facility rental policy and the reallocation of $500,000 for road surface treatments.
- Approval of 2024 Consolidated, Trust Fund, and Water and Wastewater Draft Financial Statements
- Reallocation of $500,000 to the Surface Treated road program
- Rezoning of 297 Zion Road from Agricultural to Rural Residential and Rural
- Application for a Government of Ontario grant for the Trenton Zone 1 Elevated Storage Tank Project
- Approval of a membership agreement with the Quinte Economic Development Commission
Environmental Stewardship Advisory Committee
The Environmental Stewardship Advisory Committee will receive three staff reports for information: a request to have the City of Quinte West proclaim June 16‑21, 2025 as Pollinator Week; an update on the Waste Standardization Pilot Program at City facilities; and a summary of recent environmental stewardship events. The Committee will also select nominees for the Environmental Stewardship Awards, with winners to be recognized at a tree‑planting ceremony on June 5, 2025. Standard agenda and minutes approvals are also on the agenda.
- Pollinator Week proclamation request for June 16‑21, 2025
- Waste Standardization Pilot Program update – installation of bin units at City Hall, Marina, OPP Station, Fire Hall, Operations Centre and Duncan McDonald Arena
- Summary of Quinte West Environmental Stewardship events
- Selection of nominees for the Environmental Stewardship Awards (winners to be honored at a June 5 tree‑planting ceremony)
- Approval of agenda and minutes from previous meetings
Planning Advisory Committee
The Planning Advisory Committee will hold public meetings to discuss three zoning by-law amendments. These include a housekeeping amendment regarding additional residential units across all wards and two specific property requests.
- Zoning By-law Amendment for South of 85 Factory Road (Owner: Michele Schnaithman)
- Housekeeping Zoning By-law Amendment for Additional Residential Units (All Wards)
- Zoning By-law Amendment for 576 2nd Dug Hill Road (Owners: Mike & Patricia Couperus)
Community Safety & Well-Being Advisory Committee
The Community Safety & Well-Being Advisory Committee will receive a report on the 2025 community safety plan and recommend that Council approve a by-law authorizing the Mayor and City Clerk to execute an agreement with Loyalist College’s Centre for Healthy Communities to develop a 'Quinte West Pulse Check' resource.
- Receiving the 2025 Community Safety and Well-being Report
- Recommending Council approve a by-law for a 'Quinte West Pulse Check' resource
- Receiving a presentation on the 2025 Community Safety & Well-being Report
- Approval of the meeting agenda
- Approval of minutes (none)
Committee of Adjustment
The Committee of Adjustment will hold public hearings on seven development applications, including consent applications B17/25S, B18/25S, B19/25S, B20/25S, B21/25S and minor variance applications A3/25S and A4/25T. Staff reports for each application have been prepared and the committee will vote to approve or reject the applications and any conditions. The agenda also includes routine items such as call to order, disclosures, and approval of agenda and minutes.
- Consent Application B17/25S – Frank Vreugdenhil, east of 661 Hearns Road (Part Lot 2, Con 7)
- Consent Application B18/25S – Thomas & Erika Whattam, 283 Philburn Road
- Minor Variance Application A3/25S – Thomas & Erika Whattam, 283 Philburn Road
- Consent Application B19/25S – 2601645 Ontario Inc., 263 Marsh Hill Road
- Consent Application B20/25S – Maple Construction and Development, 233 Marsh Hill Road
Personnel Committee
The Personnel Committee will approve the minutes from the April 30, 2025 Special Personnel Committee meeting. No delegations, public input, reports, correspondence, or motions are scheduled. The committee will hold a confidential closed‑session discussion on labour relations or employee negotiations, then return to open session and adjourn.
- Approval of minutes (open and closed session) from the April 30, 2025 Special Personnel Committee meeting
- Closed‑session confidential discussion regarding labour relations or employee negotiations
Audit & Risk Advisory Committee
The Audit & Risk Advisory Committee will review the 2024 Draft Consolidated Financial Statements and receive updates on insurance pools and excess liability. The committee also receives reports on year-end debt and reserve balances.
- Review of 2024 Draft Consolidated Financial Statements
- Review of 2024 Year End Development Charges ($8,186,329)
- Review of 2024 Year End Reserve and Reserve Fund ($82,675,339)
- Review of Insurance Pools and Excess Liability
- Review of 2024 Investments
Special Personnel Committee
The committee will meet to conduct a closed session regarding personal matters of an identifiable individual. This session is held pursuant to Section 239 (2) (b) of the Municipal Act.
- Closed session regarding personal matters about an identifiable individual
Quinte West O.P.P. Detachment Board
The Quinte West O.P.P. Detachment Board will discuss several public‑safety items, including an update on the St. Leonard's Community Support, Prevention and Residential Services program and its 2025 support request. The board will receive a verbal update on the Community Safety and Policing (CSP) Grant Application and hold a community consultation on Local Action Plan Priorities. Introductions will be made for the incoming Detachment Commander, Inspector Kristy McNaughton.
- Introduction of incoming Detachment Commander – Inspector Kristy McNaughton
- Update on St. Leonard's Community Support, Prevention and Residential Services and proposed 2025 support request
- Verbal update on the Community Safety and Policing (CSP) Grant Application
- Community consultation on Local Action Plan Priorities
- Discussion of St. Leonard's Community Support, Prevention and Residential Services Funding Request 2025
Planning Advisory Committee
The Planning Advisory Committee will discuss two zoning by‑law amendment applications. One proposes rezoning 297 Zion Road from Agricultural to Rural and Rural Residential zones. The other is a draft plan of subdivision and zoning amendment for land north of 78 Teal Road. The committee will make recommendations to Council; no formal decisions are taken at this meeting.
- Zoning By‑law Amendment Application D09/M04/25 – 297 Zion Road – rezone from Agricultural (A) to Rural (RU) and Rural Residential (RR)
- Draft Plan of Subdivision and Zoning By‑law Amendment – north of 78 Teal Road – files D12/M04/25 and D09/M05/25
- No decision items on the agenda; committee will only recommend to Council
- Public input period recorded as none
- Request for information on short‑term rental licensing and enforcement
Council
The council will approve the minutes from previous meetings and receive several staff reports on topics such as the recycling transition, water system performance, and a Department of National Defense land‑use licensing agreement for a military training exercise on Bata Island. It will adopt a series of by‑laws, including amendments to board appointment rules, a technology use policy, a voting‑method by‑law, an integrity commissioner appointment, a provincial gas‑tax funding agreement, a rezoning of 899 Old Highway 2, an encroachment agreement for 132‑134 Victoria Avenue, and the naming of the Venture Drive Industrial Park. The council will also proclaim May 2025 as Food Allergy Awareness Month, Fibromyalgia Awareness Day, VON Week, and Menstrual Health Day, with related illumination of the city sign and Veterans Skyway Bridge.
- By‑law 25‑038 rezoning 899 Old Highway 2 from Mobile Home Residential to Rural Residential (RR‑91)
- By‑law 25‑043 authorizing execution of a letter of agreement for Dedicated Gas Tax Funds for public transportation
- Encroachment agreement for 132‑134 Victoria Avenue allowing building over municipal road allowances
- Naming of Venture Drive Industrial Park at Venture Valley Drive and Carrying Place Road
- Land‑use licensing agreement with the Department of National Defense for a military training exercise on Bata Island 2025
Special - Heritage Advisory Committee
The committee is reviewing a staff report to potentially recommend a heritage property tax rebate program to Council. The proposed program would provide a 10% to 40% rebate on municipal and education property taxes for eligible designated heritage properties.
- Proposed Heritage Property Tax Rebate Program with estimated annual city costs from $2,700 to $10,800
- Potential listing of 94 King Street (Canterbury Hall) to the Municipal Heritage Registry
- Potential listing of 41 Dundas Street West to the Municipal Heritage Registry
- Welcome of new Committee Member Francis Lapointe
Committee of Adjustment
The Committee of Adjustment will hold public hearings and vote on four consent applications for land severances in the Murray and Sidney areas. One application is from Klemencic Homes Inc. to sever a parcel northwest of Hillside Meadows Drive on Highway 2 (Part Lot 8, Con A). The other three are from Christopher & Shelly Sine (694 and 672 Fish & Game Club Road) and 12114887 Canada Inc. (5 Wilson Crescent). Decisions will include conditions such as surveys, draft transfers, road‑widening easements, and zoning‑bylaw amendments.
- Consent Application B13/25M – Klemencic Homes Inc., northwest of Hillside Meadows Drive on Hwy 2 (Part Lot 8, Con A) – staff recommends approval with conditions (survey, transfer, road widening, zoning amendment).
- Consent Application B14/25S – Christopher & Shelly Sine, 694 Fish & Game Club Road – request for land severance.
- Consent Application B15/25S – Christopher, Shelly & Darcy Sine, 672 Fish & Game Club Road – request for land severance.
- Consent Application B16/25T – 12114887 Canada Inc., 5 Wilson Crescent – request for land severance.
Special Council (Alt Voting Methods)
The Special Council will consider Staff Report QW-2025-00049 recommending the use of paper ballots, tabulators and online voting for the 2026 municipal and school board elections. A resolution will authorize those voting methods and direct the Clerk to draft a by‑law for alternative voting methods to be presented at the April 16, 2025 regular council meeting. The meeting also includes the reading and signing of Confirmation By‑Law 25‑037.
- Staff Report QW-2025-00049 presented on voting methods for the 2026 election
- Resolution to authorize paper ballots, tabulators and online voting for 2026 municipal and school board elections
- Direction for the Clerk to bring forward a by‑law authorizing alternative voting methods at the April 16, 2025 regular council meeting
- Presentation by Director of Corporate Services/City Clerk on "Method(s) of Voting - 2026 Municipal Election"
- Confirmation By‑Law 25‑037 to be read, signed and sealed
Council
The City of Quinte West Council will discuss private parking lot enforcement and the addition of three cemetery fees. The meeting includes a request for permit parking at 11 Front Street and the approval of subdivision agreements for Windover and KINJIN.
- Request for two permit parking spaces at 11 Front Street for 'The Counter' restaurant and upper apartment
- Addition of three cemetery fees and charges to Legislative Services Schedule D
- Private Parking Lots Parking Enforcement By-Law 25-024
- Subdivision Agreement By-Laws for Windover and KINJIN subdivisions
- Proclamation of May 10, 2025, as Lupus Awareness Day
Parks & Recreation Advisory Committee
The committee will meet to receive an update from Director Grimmon regarding the Parks & Recreation Master Plan. The rest of the agenda consists of procedural items.
- Update on the Parks & Recreation Master Plan
Economic Development, Tourism & Special Events Advisory Committee
The Economic Development, Tourism & Special Events Advisory Committee will approve its agenda and minutes, then receive a staff report with updates on economic development, tourism and special events. The report announces the launch of the Commercial and Tourism Community Improvement Plan with grant authority up to $20,000 per incentive, tariff‑support resources, an upcoming Work in Quinte career fair, progress on a tourism wayfinding strategy, and new Pop‑ups vendor arrangements. No formal decisions beyond receiving the information are recorded.
- Commercial & Tourism Community Improvement Plan launched; applications accepted until March 31; three of five grant incentives delegated authority up to $20,000
- Webpage created and Economic Impact Survey launched in response to 25% U.S. tariffs on Canadian goods
- Work in Quinte Fall Career Fair scheduled for Wednesday, April 16, 2025, 1‑6 p.m. at Quinte Sports and Wellness Centre with 43 employers and over 200 jobs
- Tourism Wayfinding Strategy research by consultant Plur.al, stakeholder interviews and workshop completed; recommendations to be presented at May meeting
- Pop‑ups vendor lineup confirmed; new shed funded by Municipal Accommodation Tax revenue; Pop‑ups launch May 30 with extended summer operating hours
Planning Advisory Committee
At its March 20 meeting, the Planning Advisory Committee approved a housekeeping zoning by‑law amendment that updates rules for additional residential units city‑wide, and it approved an Official Plan amendment that removes the 750 m² floor‑area limit to permit a 3,250 m² mixed‑use commercial building at 17499 Highway 2. The committee also presented a new pre‑consultation process for development applications. No other decisions were taken.
- Approval of Zoning By‑law Amendment (Housekeeping) to permit up to 2 ARUs on serviced lots (Staff Report 25‑012PD)
- Approval of Official Plan Amendment to remove 750 m² limit and allow a 3,250 m² commercial building at 17499 Highway 2 (Staff Report 25‑014PD)
- Presentation of a new pre‑consultation process for development applications
- Public input: none recorded
- No additional decision items were on the agenda
Council
Quinte West Council will apply for a Canada Housing Infrastructure Fund grant to expand the Trenton Wastewater Treatment Plant. The meeting includes the approval of minutes, by-laws, and proclamations for April.
- Apply for Canada Housing Infrastructure Fund grant for Trenton Wastewater Treatment Plant Expansion
- Approve minutes of Planning Advisory Committee and Regular Council meetings
- Proclaim April as 'Be A Donor Month' and April 7 as 'Green Shirt Day'
- Approve by-laws for land transfer, surplus land declaration, and medical recruitment incentives
- Approve by-law to amend Comprehensive Zoning By-Law and Official Plan
Agricultural Advisory Committee
The Quinte West Agricultural Advisory Committee will hear a presentation on the 2024 Provincial Planning Statement agriculture updates from Kelly Weste, Manager of Planning & Development. The meeting also includes routine approvals of the agenda and minutes from the September 17, 2024 meeting, as well as brief public input and delegation time. No formal decisions are listed beyond the agenda and minutes approvals.
- Approval of the March 18, 2025 agenda
- Approval of minutes from the September 17, 2024 meeting
- Presentation on Provincial Policy Statement (PPS) agriculture updates by Kelly Weste
- Two minutes allocated for public input
- Ten minutes allocated for delegations
Committee of Adjustment
The Quinte West Committee of Adjustment will meet to hear staff reports and public input on consent applications for land severances and minor variances. The agenda includes five consent applications and one deferred minor variance.
- Consent Application B11/25M: Gertrude Moelker & Estate of Peter Moelker (176 Teal Road)
- Consent Application B12/25M: Mark & Patricia Couperus (576 2nd Dug Hill Road)
- Consent Application B13/25M: Klemencic Homes Inc (Northwest Side of Hillside Meadow Drive)
- Minor Variance Application A8/24S: Gary T. Cooney (1564B Old Hwy 2)
- Minor Variance Application A2/25S: Ronald Douglas Prest (349 Marsh Hill Road)
Council
City Council will review financial reports and approve a $987,595 budget increase for the West End Watermain Loop project. The meeting includes a public hearing on surplus land and resolutions supporting Loyalist College.
- West End Watermain Loop budget increased by $987,595
- Public meeting on surplus land north of 99 Dufferin Avenue
- Resolution supporting Loyalist College and opposing tuition fee reforms
- Proclamation of World Tuberculosis Day (March 24) and World Autism Day (April 2)
- Approval of 2024 4th Quarter purchasing and capital project reports
Active Transportation & Traffic Safety Advisory Committee
The Active Transportation & Traffic Safety Advisory Committee will receive a petition from County Road 40 residents requesting the speed limit be reduced to 60 km/h. It will also consider resident correspondence about speed on Vermilyea Road and Zion Road, and a verbal update from the Acting Chief Administrative Officer on speed concerns on Wallbridge Road. No formal speed‑limit changes are scheduled for this meeting.
- Receipt of petition to lower County Road 40 speed limit to 60 km/h
- Correspondence from resident Alan LaBarge regarding speed on Vermilyea Road
- Correspondence from resident Jerry Spevak regarding speed on Zion Road
- Verbal update from Chris Angelo on speed concerns on Wallbridge Road
Planning Advisory Committee
The Quinte West Planning Advisory Committee will meet to discuss a zoning by-law amendment for additional residential units and an official plan amendment for a property on Highway 2. The committee will also approve minutes from a previous meeting.
- Housekeeping Zoning By-law Amendment: Additional Residential Units (Staff Report #25-012PD)
- Official Plan Amendment for 17499 Highway 2 (Staff Report #25-014PD)
- Approval of minutes from January 16, 2025 meeting
- Review of monthly planning reports and building department statistics
- Next meeting scheduled for March 20, 2025
Special Personnel Committee
The Special Personnel Committee will consider Staff Report 25-003HR, which provides an update on the City’s Employee Performance Development Program (Quinte WE Strive). The committee will vote to receive the report, which notes a 73% completion rate for year‑end performance reviews and states that no additional costs were incurred. A closed‑session portion will discuss confidential matters subject to solicitor‑client privilege and negotiation guidance under the Municipal Act. No other business, motions, or public input is scheduled.
- Closed session confidential discussion under Municipal Act s.239(2)(f) (solicitor‑client privilege)
- Closed session confidential staff report 25-002HR on negotiation guidance (s.239(2)(k))
- Staff Report 25-003HR: Employee Performance Development Program Implementation Update
- Resolution to receive Staff Report 25-003HR
- No public input, delegations, or new business scheduled
Council
The council approved the minutes from previous meetings, received several financial and asset‑management staff reports, and adopted updates to the City’s Asset Management Policy, appointing four council members to the working group. It passed a resolution requesting a "Buy Local, Buy Canadian" campaign and a review of the municipal purchasing by‑law in response to proposed U.S. tariffs. The council also approved three rezoning by‑laws affecting properties on Marsh Point Lane, a lot in the former Township of Murray, and Wallbridge Road. Additionally, a proclamation was made designating March 26 2025 as National Epilepsy Day.
- Resolution requesting a "Buy Local, Buy Canadian" campaign and municipal by‑law review in response to U.S. tariffs
- Approval of Asset Management Policy updates and appointment of four council members to the Asset Management Working Group
- By‑law 25‑014: Rezone 172 Marsh Point Lane to Rural Residential Exception 89 (RR‑89) zone
- By‑law 25‑015: Rezone lot in former Township of Murray to Rural Residential (RR) zone
- By‑law 25‑016: Rezone 267 and 287 Wallbridge Road to Rural Residential Exception 90 (RR‑90) zone
Environmental Stewardship Advisory Committee
The Environmental Stewardship Advisory Committee will receive updates on Environmental Stewardship Awards and waste and recycling implementation in facilities. The body will also review correspondence regarding a provincial recycling program transition and a Bee City Canada newsletter.
- Update on Environmental Stewardship Awards
- Update on Waste and Recycling Implementation in Facilities
- Transition to Circular Materials Ontario recycling program starting July 17, 2025
- Bee City Canada Winter 2025 Newsletter
Committee of Adjustment
The Quinte West Committee of Adjustment will hold public hearings on ten consent applications for land severances and one minor variance application. Each application will be reviewed with staff reports and conditions may be imposed. The meeting also includes routine agenda approvals and other business.
- Consent Application B1/25M – sever parcel at 17282 Hwy 2 (Sharyn Irene Bachlet)
- Consent Application B2/25M – sever parcel at 751 Powerline Road (Richard Lange)
- Consent Application B3/25S – sever parcel at 567 Johnstown Road (Dean & Brenda Ross)
- Consent Application B4/25S – sever parcel at 85 Factory Road (Michele Schnaithmann)
- Minor Variance Application A1/25T – reduced front yard setback at 20 North Elm Drive (Estate of Ermina Milani)
Council
Council will consider approving $76,550 for 2025 Community Fund Grant applications and adopting a new purchasing policy. The meeting includes decisions on land purchases in Sidney and provincial funding for public transportation.
- Approval of $76,550 for 2025 Community Fund Grant Applications
- By-Law 25-010 to purchase land from 14531213 Canada Inc. (Pt Lane Pl 111A and Lts 30 and 31 Washington St, Sidney)
- By-Law 25-012 to adopt a City of Quinte West Purchasing Policy
- By-Law 25-011 regarding Dedicated Gas Tax Funds for Public Transportation Program
- Proclamations for Amyloidosis Awareness Month, Liver Health Day, and Violence Awareness & Random Acts of Kindness Week
Equity, Diversity & Inclusion Advisory Committee
The Equity, Diversity & Inclusion Advisory Committee will approve its agenda and the minutes from the December 2, 2024 meeting. It will hear any public input and a report from the sub‑committee on Canada Day initiatives. The meeting also includes a welcome for new sub‑committee member Robert Wharram.
- Approval of agenda for the February 3, 2025 meeting
- Approval of minutes from the December 2, 2024 meeting
- Public input session
- Update from sub‑committee on Canada Day initiatives
- Welcome of new sub‑committee member Robert Wharram
Quinte West O.P.P. Detachment Board - 03 Feb 2025 (rescheduled from January 27, 2025)
The Quinte West O.P.P. Detachment Board will approve its agenda and the minutes from the October 1, 2024 meeting, hear presentations honoring volunteers, and file several pieces of correspondence. The correspondence includes a recent $77 million funding announcement for municipalities policed by the OPP, a new tool to monitor high‑risk offenders on bail, and updates to the Community Safety and Policing Act. No new policy decisions are listed beyond the approvals and filings.
- Approval of the February 3, 2025 agenda
- Approval of minutes from the October 1, 2024 meeting
- Presentation of "Auxiliary of the Year for 2024" to Mayor Harrison and Acting Detachment Commander Al O'Byrne
- Correspondence about a recent $77 million funding announcement for OPP‑policed municipalities
- Correspondence about a new tool to monitor high‑risk offenders on bail and changes to the Community Safety and Policing Act
Accessibility Advisory Committee
The Accessibility Advisory Committee will discuss the 2025 meeting schedule and review accessible parking requests. The meeting includes a review of accessible parking in the downtown core of the Trenton ward and on Quinte Street.
- Staff Report AAC24-007COR: Accessible Parking Review for downtown core, Trenton ward
- Staff Report AAC24-008COR: Accessible Parking Request for Quinte Street
- Staff Report AAC24-006COR: 2025 Meeting Schedule
Personnel Committee
The Quinte West Personnel Committee will receive Staff Report 25-001HR and vote to adopt three new municipal policies: a Health and Safety Policy, a Workplace Violence Policy, and a Workplace Harassment and Sexual Harassment Policy. The meeting also includes a closed‑session confidential verbal update from the Director of Human Resources. No other business or public input is scheduled.
- Approval of the City of Quinte West 2025 Health and Safety Policy
- Approval of the City of Quinte West 2025 Workplace Violence Policy
- Approval of the City of Quinte West 2025 Workplace Harassment and Sexual Harassment Policy
- Closed‑session confidential verbal update from HR Director Lori Coxwell‑Duncan
- No delegations, presentations, correspondence, or new business items
Council
The Quinte West City Council will approve a $550,000 allocation from water and wastewater reserves to install emergency generators and chlorine gas scrubbers. It will also adopt several by‑laws, increase the GL/E&O deductible to $250,000, and approve updates to the purchasing policy, risk‑management plan, and 2024 investment policy. Additional items include receipt of staff reports on the 2025 budget update, insurance renewal, and audit plan.
- Approve $550,000 from water/wastewater reserves for generators and chlorine scrubbers (Staff Report QW-2025-00010)
- Increase GL/E&O insurance deductible to $250,000
- Amend Purchasing Policy A09-POLICY-0036
- Approve 2025 Risk Management Plan
- Adopt By‑law 25-001 to temporarily rezone 1205 Moira St West for a dog‑daycare facility
Planning Advisory Committee
The Quinte West Planning Advisory Committee will meet to discuss three proposed zoning by-law amendments for residential properties. The agenda includes public meetings for the applications and the approval of minutes from the previous meeting.
- Zoning by-law amendment for 287 Wallbridge Road (Duvanco Homes)
- Zoning by-law amendment for 172 Marsh Point Lane (Matthew Sukraj)
- Zoning by-law amendment for 567 Downs Road (John & Cori Christaanse)
- Approval of minutes from December 19, 2024 meeting
- Monthly Planning and Building Department reports
Heritage Advisory Committee
The committee will meet to nominate its Chair and Vice-Chair. The agenda also includes a process update from Brian Jardine.
- Nomination of Chair and Vice-Chair
- Process update by Brian Jardine