Sarnia public meetings in 2025
66 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Non-Agenda Mail
Council will receive a procurement update for November 2025 covering several emergency purchases, a sole‑source pump part acquisition, an open‑competition cold‑mix asphalt contract, and the purchase of five gasoline‑powered specialized transit buses costing $2,035,200. The bus purchase is funded through the Investing in Canada Infrastructure Program grant, with the city covering 26.67% ($533,400) of the cost. These items are presented as informational updates rather than new policy decisions.
- Emergency generator rental for Wastewater Pollution Control Centre – $10,176 (Aggreko Canada Inc.)
- Emergency network switches replacement – $10,176 (McRae Integration Ltd.)
- Sole‑source purchase of two flooded suction rotating assemblies – $87,513.60 (Aqua Technical Sales Inc.)
- Cold‑mix asphalt supply contract awarded to Black Armour Asphalt Products Inc. – $172,483.20 (budgeted $240,000)
- Purchase of five gasoline‑powered specialized transit buses – $2,035,200 (city share $533,400 via ICIP grant)
Regular Council Meetings
Council will vote to override the mayor’s veto and add $5,000,000 to the police budget, funded through borrowing. It will also approve a 50% reduction in residential development charges in Development Area 2 and authorize a naming‑rights agreement with Progressive Auto Sales for $150,000 annually. Additional decisions include a 20‑year land lease at Sarnia Chris Hadfield Airport and proceeding with detailed design for the Mitton Street Reconstruction project.
- Police budget veto override adding $5,000,000, to be funded by borrowing
- 50% reduction of residential development charges in Development Area 2 until Jan 1 2028
- Naming‑rights agreement with Progressive Auto Sales – $150,000 annual sponsorship fee
- 20‑year land lease for Clare and Shannon Webb at Sarnia Chris Hadfield Airport
- Proceed with detailed design (Option 1) for Mitton Street Reconstruction
Non-Agenda Mail
The City of Sarnia’s Corporate Services Division issued a non‑agenda report highlighting the 2025 Accessibility Awards ceremony, the announcement of the Municipal Engineers Association’s new board of directors, and several Association of Municipalities of Ontario (AMO) programs and resources. No formal council decisions were taken at this meeting; the document serves to inform staff and the public of recent recognitions, upcoming opportunities, and provincial initiatives.
- 2025 Accessibility Awards presented to Beanzz (small business), Dave Schaller, Crystal Hordyk, and posthumously to Michelle Gibbs; ceremony held Dec 3, 2025 at Strangway Community Centre
- Reception and awards costs were approximately $980, paid from the Sarnia Accessibility Advisory Committee budget
- Municipal Engineers Association announced its new Board of Directors for the 2025‑2026 term following the Nov 13, 2025 AGM
- AMO released updated Gender‑Based Violence Toolkit and a guide “Lead Where You Live” for municipal election candidates
- Provincial programs: Municipal Energy Plan Program applications accepted; Sport Hosting Program applications due by Jan 12, 2026
Non-Agenda Mail
The council will receive an Ontario Energy Board notice of hearing (file EB-2025-0155) about proposed billing adjustments for Enbridge Gas customers. It will also review the Community Services Division Building Department monthly permit report for Jan‑Nov 2025 and status of two major building permit applications. An AMO policy update covering the Build Canada Homes project call, Poverty Reduction Strategy and new development charge guidance is included. No formal decisions are indicated; the items are informational.
- Ontario Energy Board public hearing notice (EB-2025-0155) on Enbridge Gas billing adjustments and deferral balances
- Building Department Monthly Permit Report (Jan‑Nov 2025) showing $140,638,267 total construction value
- Major building permit issued: LTD PRISM PROPERTY at 901 Exmouth St, $700,000 value, optometry office conversion
- Major building permit issued: AMRITPAL SINGH at 268 McGregor Sd Rd, $500,000 value, one‑story self‑storage unit
- AMO Policy Update – Build Canada Homes project call, Poverty Reduction Strategy, New Development Charge Guidance
Non-Agenda Mail
This document contains non-agenda mail for the Mayor and Council. It includes registration details for community center programs and notifications regarding provincial and federal updates.
- Strangway Community Centre Winter 2026 registration opens December 16, 2025
- Ministry of Natural Resources seeking feedback on black bear harvest management until January 5, 2026
- Sport Hosting Program applications for 2026/27 open until January 12, 2026
- Canada Summer Jobs wage subsidy applications close December 11, 2025
Budget Deliberations Meeting
Sarnia City Council will approve the 2026 budget report required by Ontario Regulation 284/09 and consider amendments for unfunded projects. The council will direct staff to stop non‑eligible industrial, commercial and institutional recycling collection outside downtown and Mitton Street starting Jan. 1 2026. It will also award up to $80,200 in municipal grants and adopt by‑laws establishing 2026 fees for services, water rates and sewer charges.
- Approve the 2026 Budget Report in compliance with Ontario Regulation 284/09
- Amend the budget for unfunded items totaling $129,035,000 identified in Attachments 1 and 2
- Discontinue non‑eligible ICI recycling collection (except downtown and Mitton Street) beginning Jan. 1 2026
- Award $80,200 in municipal grants to four applicants
- Adopt 2026 Fees for Services, Water Rates and Sewer Charges by‑law
Non-Agenda Mail
The council will be notified that City Hall will be lit purple on November 25, 2025 for the Shine the Light on Woman Abuse campaign and yellow on November 26, 2025 for Ronald McDonald House Southwestern Ontario. Two parking lots west of the main beach lot in Canatara Park will close for the winter season beginning December 1, 2025 and reopen before April 1, 2026 due to safety concerns. These items are presented as non‑agenda informational reports, not formal council decisions.
- Illumination of City Hall in purple on Nov 25 2025 for the Shine the Light on Woman Abuse campaign
- Illumination of City Hall in yellow on Nov 26 2025 for Ronald McDonald House Southwestern Ontario
- Seasonal closure of two parking lots west of the main beach lot in Canatara Park from Dec 1 2025 to before Apr 1 2026
- Fall 2025 AORS newsletter distribution (non‑agenda item)
- Applications undergoing public notice by the Alcohol and Gaming Commission of Ontario (non‑agenda item)
Regular Council Meetings
City Council is meeting to decide on several high-value contracts and by-law updates. The agenda includes budget input sessions for police and health services, as well as discussions on land acquisitions and public art policy.
- Purchase of five eight-metre gas buses for $2,000,000.00
- General insurance program proposal from Marsh Canada for $1,917,114.28
- Extension of the Andrew S. Brandt Marina at Sarnia Bay Operating Agreement to 2031
- Amendments to the Development Charges By-Law
- Declaration of surplus land for Lots 14 and 15 Concession 4 East of Modeland
Non-Agenda Mail
Council will receive a non‑agenda report on City Hall illumination for World Prematurity Day (Purple on Nov 17) and National Child Day (Blue on Nov 20). A procurement update will be presented, covering emergency purchases such as a $341,611 force‑main installation, as well as other contracts for storm‑drain repair, a Workers’ Memorial project, and water‑supply supplies. Highlights from the St. Clair Region Conservation Authority board meeting, including budget and conservation project updates, will also be discussed.
- City Hall illuminated Purple on Nov 17 for World Prematurity Day and Blue on Nov 20 for National Child Day
- Emergency force‑main installation $341,611.37 to prevent residential flooding
- Single‑source storm‑drain repair at Mills Street $50,880.00
- Worker’s Memorial project in Centennial Park $149,042.48
- Supply and delivery of water and sewer supplies contract $211,830.33 with Iconix Waterworks LP
Non-Agenda Mail
The agenda includes a report on building permit statistics for October 2025 and an update on the 2025 Federal Budget from the Association of Municipalities of Ontario (AMO).
- Building permit statistics for October 2025
- AMO policy update on the 2025 Federal Budget
- Federal infrastructure investment of $51 billion over ten years
- Build Canada Homes investment of $13 billion over five years
- Ontario Municipal Partnership Fund allocations released
Non-Agenda Mail
The Council will receive non‑agenda reports on the annual City Hall Christmas Tree and several Ontario Municipal Association policy updates. The updates cover Bill 60 provisions on development‑charge modernization, a pilot public water and wastewater corporation for Peel Region, and a proposed ban on reducing motor‑vehicle lanes for new bike lanes. Additional items include fast‑track legislation to remove municipal speed‑camera authority and a new HST rebate for first‑time homebuyers. No formal decisions are being taken; the items are informational.
- Installation of the City Hall Christmas Tree on November 12 at the fountain on Christina Street
- Provincial Bill 60 draft regulations to modernize development charges and create a public water/wastewater corporation for Peel Region
- Proposed prohibition on municipalities reducing motor‑vehicle lanes for new bike lanes
- Fast‑track Bill 56 to eliminate municipal authority over automated speed cameras
- Provincial HST rebate for first‑time homebuyers on qualifying homes under $1 million
Non-Agenda Mail
The City of Sarnia provided a monthly summary of procurement activities for September 2025. The report details emergency, sole source, and open competition purchases. The document also includes policy updates from the Association of Municipalities of Ontario (AMO).
- Sole source purchase of consumable clarifier parts from ENV Treatment Systems Inc. for $136,868.22
- Sarnia Transit uniform program contract awarded to Cintas Canada Limited for $47,107.76
- Purchase of two HPE DL325 G11 servers from Compugen Inc. for $35,396.61
- Emergency kiln repair by Black & McDonald Ltd. for $5,088.00
- AMO update on Bill 56 regarding red tape reduction and automated speed enforcement
Regular Council Meetings
Sarnia City Council is reviewing a proposal from the Sarnia Sting Hockey Club to take over full capital and operational responsibility for arena food services. The meeting also includes decisions on a 2026 interim tax levy and a new community rink pilot program.
- Proposal for Sarnia Sting and Compass Group to fund arena restaurant renovations and operations
- Approval of the 2026 Interim Property Tax Levy By-Law
- Proposed partnership with Middlesex County Connect for Sarnia-London intercommunity bus service
- Installation of traffic calming measures on Trudeau Drive
- Proposed safety plan and cost-sharing for new Indwell facilities
Non-Agenda Mail
The agenda is a non-agenda item describing a volunteer project to display 315 signs honoring Sarnia's fallen soldiers. The signs will be placed on lawns and in Centennial Park from November 1 to November 12.
- Sarnia's War Fallen: Where They Called Home project
- 315 signs to be placed in Centennial Park
- Signs to be displayed November 1–12
- Volunteer project led by Tom St. Amand, Doug Woods, and Tom Slater
Non-Agenda Mail
The City Council will receive a presentation from the St. Clair Region Conservation Authority on its 2026 fee schedule and a preliminary General Levy estimate. The levy includes a $1,794,670 General Operating Levy (7.1% increase) and a $16,691 General Capital Levy (1% increase), for a total rise of $135,411 (8.1%). The meeting also includes updates on City Hall illumination, a drainage study request for Cow Creek Drain, and information on Japanese beetle control options.
- City Hall to be illuminated purple on Oct. 15 for Pregnancy and Infant Loss Awareness Day
- Cow Creek Drain owners request new engineering report under the Drainage Act
- Report on Japanese beetle control methods (mechanical, chemical, biological)
- SCRCA fee schedule approval and preliminary 2026 General Levy increase ($135,411 total)
- Sarnia‑Lambton Newcomer Hub distributing an information brochure
Non-Agenda Mail
This meeting consists of non-agenda reports providing updates on city services and administrative matters. Key items include the start of a phased landscape project on Berger Road and monthly building permit statistics.
- Berger Road Landscape Revitalization: phased work to remove invasive species and plant native trees/shrubs between The Rapids Parkway and Modeland Road starting Oct 6
- Major Building Permits (Sept 2025): $1.2M for sanitary lift station at 602 Christina St S and $600,000 for restaurant interior alteration at 1355 London Rd Unit 3
- Building Permit Statistics (Jan-Sept 2025): 319 permits issued with a total construction value of $76,049,711
- City Hall Illumination: Teal on Oct 6 for DCD Awareness Week and Green on Oct 9 for World PANS PANDAS Awareness Day
- Border Mayors Alliance: Progress report on trade advocacy and outreach to 15+ U.S. mayors
Non-Agenda Mail
The City Clerk reports that City Hall will be illuminated green on September 25 for Franco‑Ontario Day and orange on September 30 for the National Day for Truth and Reconciliation, following the 2016 Illumination of City Buildings Policy. The agenda also includes a summary of plumbing permits issued in August 2025 and notices about provincial and federal grant programs and upcoming webinars.
- Illumination of City Hall in green on Sep 25 for Franco‑Ontario Day
- Illumination of City Hall in orange on Sep 30 for National Day for Truth and Reconciliation
- Summary of August 2025 plumbing permits (e.g., PP‑25‑104 at 546 Lakeshore Rd, PP‑25‑108 at 11g Indian Rd S, PP‑25‑120 at 412 Exmouth St)
- Ontario announced a $5 million Community Emergency Preparedness Grant, applications due Oct 28 2025
- Federal cyber‑resilience funding up to $10.3 million, applications open until Sep 25 2025
Non-Agenda Mail
Council receives a procurement update covering emergency purchases, single‑source contracts, and competitive bids for various projects. Items include mould remediation at Pat Stapleton Arena, a firewall subscription, new traffic signals, a storm‑drain installation, and a playground at Germain Park. The report lists vendors, contract values, and funding sources but does not contain formal decisions.
- Emergency mould remediation at Pat Stapleton Arena – Lanmar Environmental Solutions Inc. – $81,408.00
- Palo Alto firewall 5‑year subscription – CDW Canada Inc. – $39,257.20
- Signalized Intersection – new traffic signals on Confederation Street at Vanier Road – Bluewater Power Services Corporation – $203,520.00
- Henderson Drain storm‑sewer installation – Gillier Construction Inc. – $338,657.28
- Germain Park playground construction – ABC Recreation – $476,232.51
Regular Council Meetings
Sarnia City Council is deciding on a zoning amendment to allow a transitional housing facility with at least 30 beds at the former SCITS building. The body is also reviewing a Q2-2025 budget status report and various municipal contracts and land acquisitions.
- Zoning By-law Amendment for transitional housing at 275 Wellington Street
- Microsoft Licensing Renewals contract with CDW Canada for $922,682.91
- Acquisition of approximately 5 acres of land at 1615 Wellington Street from Sarnia District Humane Society
- Proposed 20-year land lease with Sarnia Aircraft Service Inc. at Sarnia Chris Hadfield Airport
- Noise By-Law exemption for County of Lambton road work on Confederation Street and Indian Road
Non-Agenda Mail
The City Council is reviewing non-agenda reports regarding local service updates and a new energy pilot. Enbridge Gas is launching a program to provide rebates and incentives for energy-efficient upgrades for residents and businesses in Sarnia, Brights Grove, and Point Edward.
- Enbridge 'Sarnia Saves' pilot offering up to $15,000 in residential rebates and $500,000 in business incentives
- Postponement of the Canatara Lifeguard Building mural installation to June 2026
- Issuance of 11 door-to-door salesperson licenses for Bell Canada valid until December 31, 2025
- City Hall illumination: Yellow on Sept 12 for World Suicide Prevention Day and Blue from Sept 15-19 for Prostate Cancer Awareness Month
- AMO policy updates regarding automated speed enforcement and federal development charges
Non-Agenda Mail
The City of Sarnia presented a report on three major building permits issued in August 2025, including a $800,000 Wendy's restaurant at 118 Indian Rd S, a $500,000 dental office conversion at 412 Exmouth St, and a $2.5 million steel building at 538 Gladwish Dr. It also provided permit statistics for January‑August 2025 showing total construction value of $68,517,492 across residential, commercial and industrial projects. The City Clerk announced that City Hall will be illuminated red on September 9 for FASD Awareness Day and green on September 10 for Living Donation Week. The Association of Municipalities of Ontario shared policy updates on the Build Canada Homes initiative and a new inter‑provincial labour mobility process, and listed several provincial and federal funding opportunities.
- $800,000 Wendy’s restaurant construction at 118 Indian Rd S (issued permit)
- $500,000 renovation of former bank to dental office at 412 Exmouth St (issued permit)
- $2,500,000 steel building and parking lot at 538 Gladwish Dr (issued permit)
- City Hall illumination red on Sep 9 (FASD Awareness) and green on Sep 10 (Living Donation)
- AMO policy update on Build Canada Homes and Ontario’s 10‑day inter‑provincial labour credential review starting Jan 1 2026
Non-Agenda Mail
The City Clerk reports that City Hall will be lit yellow from September 2 to 8, 2025 to support Childhood Cancer Awareness Month, following a request from Childhood Cancer Canada and the 2016 Illumination of City Buildings Policy. The agenda also provides a summary of July 2025 plumbing permits issued for Sarnia, invites nominations for the 2025 Ontario Senior Achievement Awards (deadline Oct 1), and lists provincial and federal program announcements including a $3 million environmental fund and up to $10.3 million for cyber‑resilience initiatives. No formal decisions are being taken at this meeting.
- Illumination of City Hall in yellow, Sept 2‑8 2025
- Summary of July 2025 plumbing permits for Sarnia addresses
- Call for nominations for 2025 Ontario Senior Achievement Awards (deadline Oct 1)
- Ontario Community Environment Fund offering almost $3 million for projects
- Federal cyber‑resilience funding up to $10.3 million (applications open until Sept 25)
Non-Agenda Mail
The City Council will receive a procurement update for July 2025, review the 2024 final audited financial statements, discuss London Road traffic‑safety matters, hear highlights from two St. Clair Region Conservation Authority meetings, and receive an AMO Watchfile report. The procurement update includes emergency purchases, single‑source contracts and open‑competition projects, with the largest contract being a $326,947.80 replacement of the fire department’s records‑management system.
- Emergency purchase of a Palo Alto firewall subscription – $39,257.20 (single source, CDW Canada Inc.)
- Geotechnical investigation for roadway improvements – $58,542.53 (single source, Exp Services Inc.)
- Clearwater Arena rubber‑flooring replacement – $269,664.00 (single source, Advantage Sport Inc.)
- Construction of active‑transportation/pedestrian facilities on Confederation Street – $158,175.06 (open competition, Sev Con Paving)
- Sarnia Fire CAD RMS system replacement – $326,947.80 (open competition, Locality Media Inc.)
Non-Agenda Mail
The City Council will be briefed on the July 2025 expenses for temporary measures at the Rainbow Park encampment, including $28,600.26 for security and $2,574.53 for site cleanup. The Ministry of Natural Resources is requesting feedback on proposed regulations under the Geologic Carbon Storage Act, 2025. Minutes from the Lambton Farm Safety Association meeting on June 10, 2025 are provided, noting donations and printing costs. An AMO Watchfile with provincial program updates is also circulated. No decisions are scheduled; the items are informational.
- Rainbow Park encampment expenses: security $28,600.26; site cleanup (including fencing) $2,574.53; no staff time or visits recorded for July 2025
- MNR seeking feedback on proposed regulations for the Geologic Carbon Storage Act, 2025 (Bill 27) via notice #25-MNRF006
- Lambton Farm Safety Association minutes: received $2,500 from Bluewater Power and $250 from St Clair Mechanical; printed 1,000 activity books at cost $776.94
- AMO Watchfile highlights: Ontario Community Environment Fund (~$3 million), EASE Grant up to $60,000, Rural Ontario Development Program applications, and upcoming AMO Healthy Democracy Forum
- No agenda items require council action; all items are informational reports
Special Council Meetings
Sarnia City Council is conducting a council-led public consultation regarding a supportive housing project planned for George Street. The meeting includes presentations from the County of Lambton and Indwell, as well as testimony from numerous registered speakers and written submissions.
- Proposed Indwell supportive housing project on George Street
- County of Lambton Housing Plan identifying 50 affordable and supportive units for George Street at a total cost of $17.0M
- County of Lambton contribution of $2.3M and debenture of $6.0M for the George Street project
- Presentation by Indwell CEO Jeff Neven via pre-recorded video
- Review of County of Lambton's 225-unit housing plan totaling $73.6M
Non-Agenda Mail
The City Council receives updates on fall program registration and schedule changes at Strangway Community Centre. It is informed of four major building permits issued in July 2025, including a $1.4 M storage building at 989 Atkin Ave and a $2 M student residence foundation at 1457 London Rd. The meeting also reviews monthly building permit statistics and announces provincial and federal grant opportunities and consultation requests.
- Strangway Community Centre fall registration opens Sep 16 2025; program schedule changes with no September programs
- Major building permits issued: $1,400,000 storage building (989 Atkin Ave), $600,000 solar PV system (940 Michigan Ave), $2,000,000 student residence foundation (1457 London Rd), $2,349,678 interior upgrades at Northern High School (940 Michigan Ave)
- Building Department monthly permit report shows total construction value $61,252,773 for Jan‑July 2025
- Provincial consultation on electricity transmission lines (e.g., Greenstone Line, Windsor‑Lakeshore Line)
- Rural Ontario Development Program applications accepted June 24‑Sept 24 2025
Non-Agenda Mail
The Community Services Division is providing a status update on reopening the Progressive Auto Sales Arena after the July 16 2025 flood. Work to replace flooring and rebuild the two ice pads is underway and is expected to be finished early next week, with a full reopening timeline to be announced on August 5 2025. No formal decisions are being taken at this meeting.
- Progressive Auto Sales Arena flood response update – rebuilding two ice pads and installing temporary flooring ahead of the fall ice season
- Sarnia‑Lambton Newcomer Hub event flyers distribution
- AMO Watchfile notice
Non-Agenda Mail
The City of Sarnia is accepting public tenders for two properties with tax arrears until 3:00 p.m. on August 26, 2025. The facility remains closed at this time. The City will illuminate City Hall blue on July 25, 2025, to support World Drowning Prevention Day.
- Accepting tenders for 768 Campbell Street (min $12,813.07)
- Accepting tenders for 260 Christina Street South (min $47,817.73)
- Progressive Auto Sales Arena remains closed due to flood damage
- City Hall to be illuminated blue on July 25, 2025
- City to update timeline for Progressive Auto Sales Arena reopening next week
Regular Council Meetings
Sarnia City Council will decide whether to defend or settle a land use appeal for properties on Exmouth Street and Melrose Avenue. The body is also reviewing several infrastructure contracts and updates to transit routes and school crossing guard locations.
- Contract award of $1,546,224.12 to Birnam Excavating Ltd. for St. Andrew Plant upgrades
- Contract award of $766,910.41 to Sev Con Paving for Finch Drive Paving
- Allocation of $400,000 from the Building Faster Fund to the Wellington Street Extension
- Proposed $100,000 donation from The Rotary Club of Sarnia Bluewaterland for Germain Park Splashpad
- Proposed Community Safety Zones on Russell Street North and Old Lakeshore Road
Non-Agenda Mail
Council receives a procurement update for June 2025 covering emergency purchases and contracts, including a $249,524.60 watermain valve repair, a $241,666.76 sidewalk project on Michigan Avenue, and a $296,530.50 crane truck acquisition. A separate report details the indefinite closure of the Progressive Auto Sales Arena after flooding, leaving the community without ice facilities for the summer. No formal decisions are being taken at this meeting.
- Emergency watermain valve repair at 545 Mackenzie Street North – $249,524.60
- Michigan Avenue sidewalk construction (Stathis Boulevard to Anise Lane) – $241,666.76
- Purchase of International CV515 crane truck for Environmental Services – $296,530.50
- Emergency sports court repairs – $20,352.00
- Progressive Auto Sales Arena flood closure – indefinite, affecting summer ice availability
Non-Agenda Mail
City staff report on expenses related to temporary measures at the Rainbow Park encampment for June 2025. The report details costs for security and site cleanup, including fencing, and notes there were no staff time or visits recorded for the month.
- Rainbow Park Encampment expenses: $29,207.16 security, $2,574.53 site cleanup/fencing
- AMO Policy Update on IESO Long-Term Electricity Procurement (LT2)
- AMO webinar on Navigating Economic Headwinds scheduled for July 30
- AMO webinar on Municipal Tariff Cost Estimation Tool scheduled for July 16
- Provincial consultations on electricity transmission projects
Non-Agenda Mail
The July 3 2025 non‑agenda mail from the City of Sarnia provides details on major building permits issued in June 2025, monthly permit statistics for January‑June 2025 and for 2024, and a series of provincial program announcements, events, and surveys. No formal motions, ordinances, or council decisions are listed for this meeting.
- Longo Holdings Inc – $950,000 base building shell for new commercial/restaurant at 1167‑1171 Confederation Rd (issued)
- Jordon Brooks – $1,000,000 shell retail building with 3 units at 1355 London Rd (issued)
- Henderson Builders Limited – $600,000 pre‑engineered steel building at 1329 Plank Rd (issued)
- Lambton Kent District School Board – $1,038,401 structural roof upgrades at 1257 Michigan Ave (issued)
- Building Department total construction value for Jan‑June 2025 permits: $50,773,690
Non-Agenda Mail
The City of Sarnia receives a summary of plumbing permits issued in May 2025 by the County of Lambton Building Services Department. The mail also announces the Rural Ontario Development Program application window (June 24‑Sept 24, 2025), a provincial consultation on electricity transmission projects, open nominations for the Lieutenant Governor’s Medal of Distinction (deadline June 27), and a July 1 deadline for municipalities to report 2024 energy consumption.
- Plumbing permits for May 2025 listed for addresses such as 500 Exmouth St, 232 Nicholas St, and 1249‑1253 London Rd
- Rural Ontario Development (ROD) Program applications accepted June 24‑Sept 24, 2025
- Provincial feedback solicited on electricity transmission lines including Greenstone, Windsor‑Lakeshore, and Bowmanville‑GTA
- Nominations open for the Lieutenant Governor’s Medal of Distinction in Public Administration (deadline June 27)
- Municipal 2024 energy consumption reporting required by July 1 under O.Reg 25/23
Regular Council Meetings
Sarnia City Council approved a $600,000 operating subsidy for Scottsdale Aviation to keep the airport running through the head‑lease expiry on June 30, 2027. The council also adopted Official Plan Amendment No. 12, redesignating 500 Kenny Street from Environmental Protection to General Employment and authorizing the related by‑law. Additional resolutions created a Water Leak Bill Relief Program, extended a no‑parking zone on Vidal Street South, and approved the assignment of Sarnia Sting facility agreements.
- Approval of $600,000 airport operating support to Scottsdale Aviation (until June 30 2027)
- Adoption of Official Plan Amendment No. 12 for 500 Kenny Street, changing land use to General Employment
- By‑law establishing a Water Leak Bill Relief Program
- By‑law extending No Parking Anytime on the west side of Vidal Street South from 30 m to 48 m
- Consent to assign all Sarnia Sting agreements from 211 SSHC Canada ULC to 1001108537 Ontario Ltd
Non-Agenda Mail
The Procurement Supervisor provided a monthly update to Council on various city purchases. The report details emergency repairs, single-source contracts for specialized services, and open competition bids for infrastructure work.
- McGregor Side Rd. Culvert Replacement contract awarded to Cope Construction & Contracting Inc. for $487,491.24
- Concrete repairs for sidewalks, ramps, and bus stops awarded to Fiorino Concrete Ltd. for $255,141.13
- Groyne improvements in Bright’s Grove awarded to Shoreplan Engineering Limited for $208,608.00
- Temporary A/C units for Progressive Auto Sales Arena (PASA) awarded to Ainsworth Technical (Sarnia) for $178,943.41
- Kenwick Park Splash Pad design and administration awarded to Architects Tillmann Ruth Robinson Inc. for $99,216.00
Non-Agenda Mail
The City of Sarnia manager reports that by‑law amendments approved in late 2024 now allow Part I fines for violations such as drug paraphernalia, alcohol, property damage, public indecency and motor vehicles in public parks. The Town of Plympton‑Wyoming will hold two public meetings on June 30, 2025 to consider Zoning By‑law Amendment 36 for 3096 Lakeshore Rd. and Amendment 55 for 4356 Churchill Line. The Lambton Farm Safety Association presented its April 15 minutes, including financial statements and upcoming safety events.
- Report on Public Parks By‑law amendments enabling fines for drug paraphernalia, alcohol, destruction of property, public indecency and unauthorized vehicle use.
- Notice of public meeting June 30, 2025, 6:00 p.m. to consider Zoning By‑law Amendment 36 changing a stormwater block at 3096 Lakeshore Rd. from Agriculture 2 to Residential‑1 Holding.
- Notice of public meeting June 30, 2025, 6:30 p.m. to consider Zoning By‑law Amendment 55 changing part of 4356 Churchill Line from Agriculture 2 to No‑Dwelling Agricultural (1) and a 2‑acre lot to Agricultural 2(1).
- Lambton Farm Safety Association minutes: received $200 from Lambton Shores, $150 each from four equipment donors, $200 from Plympton‑Wyoming, $1,000 from SWDB; expenses $1,761.76 (radio), $3,390 (video), $525.39 (info meeting).
- AMO watchfile listed without further detail.
Non-Agenda Mail
The council will be briefed on the illumination of City Hall in green for BGC Club Day, the May 2025 expenses for the Rainbow Park encampment ($27,915.94 for security and $5,149.06 for site clean‑up), and the receipt of a Bird Friendly City certificate from Nature Canada. A drainage request for the Pulse Creek Drain will be noted, with a new engineering report to be prepared. A notice of a draft plan of subdivision and a proposed zoning by‑law amendment for 1600 Venetian Blvd. in Point Edward is also being presented. No formal decisions are scheduled for this meeting.
- Illumination of City Hall green on June 6, 2025 per Illumination of City Buildings Policy
- Rainbow Park encampment expenses: $27,915.94 security service, $5,149.06 site clean‑up (May 2025)
- Bird Friendly City certificate received from Nature Canada
- Pulse Creek Drain improvement request; new engineering report to be commissioned
- Draft Plan of Subdivision for 1600 Venetian Blvd., Point Edward (20 semi‑detached, 1 detached lots) and Zoning By‑law Amendment Z‑01‑2025
Non-Agenda Mail
The City Clerk's Department is notifying Council of upcoming building illuminations. The documents also include a watchfile of provincial updates and municipal resources from the Association of Municipalities of Ontario (AMO).
- City Hall illumination in blue on May 30, 2025, for National Food Allergy Awareness Month
- City Hall illumination in rainbow colours for the month of June for Pride Month
- Provincial Trade-Impacted Communities Program providing up to $40 million for local industries
- Health and Safety Water Stream fund for water infrastructure repair and expansion
- AMO 2025 Conference registration and delegation requests
Regular Council Meetings
At its May 26, 2025 regular meeting, Sarnia City Council approved a $4,376,106.43 contract with Henry Heyink Construction Ltd. for a Michigan Forcemain and Watermain project. The council also adopted the Economic Development Master Plan, approved a draft subdivision plan for Gladwish Drive (SD3‑2024), and passed the By‑Law to levy taxes for 2025. Additional infrastructure contracts were authorized, including a $577,205.73 purchase of a specialized electric bus and charger, a $2,132,851.34 Gladwish Drive Extension, and a $2,020,138.28 Wellington Street Phase 2 project.
- Approve $4,376,106.43 contract with Henry Heyink Construction Ltd. for Michigan Forcemain and Watermain (By‑Law #4)
- Adopt the Economic Development Master Plan and direct staff to incorporate it into future budgeting
- Approve Draft Plan of Subdivision SD3‑2024 for Gladwish Drive, authorizing the Mayor and Clerk to sign the subdivision agreement
- Approve By‑Law to levy taxes for the year 2025
- Award $577,205.73 contract to Damera Bus Sales Canada Corp. for one specialized electric bus and a portable charger
Non-Agenda Mail
The May 22 meeting consists of non‑agenda reports. It includes a request to illuminate City Hall pink on May 26 for Preeclampsia Awareness, a procurement update detailing two single‑source contracts for arena dehumidifiers and an IT security solution, and a summary of April plumbing permits issued by Lambton County. No formal decisions are scheduled; the items are for information and discussion.
- Illumination of City Hall in pink on May 26, 2025 for Preeclampsia Awareness Month
- Single‑source procurement of two dehumidifiers for Pat Stapleton Arena – $162,816.00
- Single‑source procurement of Dell Palo Alto Cortex XDR renewal – $417,664.82
- Summary of plumbing permits issued in April 2025 for various addresses in Sarnia
Non-Agenda Mail
The City Clerk's Department provided a report on scheduled building illuminations. The document also includes a Watchfile from the Association of Municipalities of Ontario (AMO) containing various provincial updates and opportunities.
- City Hall illumination purple on May 18, 2025, for Global Porphyria Day
- City Hall illumination blue May 20 to 24, 2025, for VON Week
- AMO Engaging Youth in Local Democracy report
- Health and Safety Water Stream fund for water infrastructure
- RailCan proximity survey open until June 1
Special Council Meetings
Council is discussing the transition from electronic to in-person meetings at City Hall. A closed session will address legal advice regarding a workplace harassment investigation and Councillor Bill Dennis's attendance at in-person meetings.
- Discussion on resuming in-person meetings starting June 23, 2025
- Closed meeting regarding solicitor-client privilege and workplace harassment investigation findings
- Review of protocols regarding Councillor Bill Dennis's access to City Hall and in-person meetings
- Confirmation by-law for the proceedings of the May 9, 2025 meeting
Non-Agenda Mail
The City of Sarnia is reviewing monthly costs for the Rainbow Park Encampment and building permit activity for April 2025. The meeting also includes a progress report on drinking water source protection and requests for City Hall illuminations.
- Rainbow Park Encampment April expenses: $27,473.99 for security and $10,072.74 for site clean up
- Major building permits issued: 585 O’Dell St ($1,375,000), 284 St Andrew St ($1,326,331), and 1741 London Line ($900,000)
- Total building permit construction value for January-April 2025: $20,958,270
- Annual Progress Report on Source Protection Plans for Thames-Sydenham & Region
- City Hall illumination: Green (May 8-11) for Mental Health Week and Purple (May 12) for International Fibromyalgia Awareness Day
Non-Agenda Mail
The City Clerk reports that City Hall will be illuminated blue for Huntington Disease Awareness Month. The Lambton County Building Services Department provides a summary of plumbing permits issued in March 2025 for various Sarnia addresses. The St. Clair Region Conservation Authority shares its 2024 Annual Report, noting a $172,000 donation for trail and playground upgrades and a near $8 million investment in the Sydenham Phosphorus Reduction Initiative. AMO lists a series of informational announcements and upcoming events for municipalities.
- Blue illumination of City Hall May 1‑7 2025 (Huntington Disease Awareness)
- Plumbing permits issued in March 2025 for addresses such as 290 Wellington St and 1111‑1115 Confederation St
- $172,000 donation from the Judith and Norman Alix Foundation for trail and playground improvements at Wawanosh Wetland and Warwick Conservation Area
- Nearly $8 million historic investment by Canada Water Agency for the Sydenham Phosphorus Reduction Initiative
- AMO releases Engaging Youth in Local Democracy report and announces multiple municipal workshops and grant deadlines
Regular Council Meetings
Council will consider transferring funds to cover 2024 operating deficits for general operations, police, water, and sewer services. Members are also proposing to reconsider financing and development for the Ferry Dock Hill project. Additionally, the body will review several noise by-law exemptions for summer festivals.
- Transfer of $2,495,945.84 to cover 2024 general operating deficit
- Increase of Downtown, Mitton Village, and Affordable Housing CIP grants from $75,000 to $150,000
- Contract extension with Halton Recycling Ltd. for $806,202.47
- HVAC maintenance contract with Ainsworth Inc. for estimated $859,468.78
- Road closure requests for ARTPATH event on George, Lochiel, and Davis Streets
Non-Agenda Mail
The City of Sarnia’s Corporate Services Division presented a non‑agenda report summarizing contracts awarded to local vendors in 2023 and 2024. The table shows the number of contracts, total value and percentage of total contracts for vendors headquartered in Lambton County, those with a local office, and those with no presence in the county. No decisions or actions were taken at this meeting.
- Headquartered in Lambton County – 33 contracts in 2023 ($32,250,695.67, 61%) and 33 contracts in 2024 ($31,680,143.44, 77%).
- Local office in Lambton County (not headquartered) – 10 contracts in 2023 ($11,278,731.81, 21%) and 5 contracts in 2024 ($702,853.31, 2%).
- No presence in Lambton County – 21 contracts in 2023 ($9,695,788.24, 18%) and 26 contracts in 2024 ($8,882,855.66, 22%).
- Total contracts awarded – 64 contracts in 2023 ($53,225,215.94) and 64 contracts in 2024 ($41,265,852.41).
Non-Agenda Mail
Council will be briefed on March 2025 procurement activities, including an emergency washroom repair at Tecumseh Park ($168,033.24), a line‑stripper equipment upgrade ($73,050), a Sherwood Park playground installation ($298,351.87), a three‑year ready‑mix concrete supply contract ($154,502.21) and a three‑year hot‑mix asphalt supply contract ($642,488.62). The meeting also includes announcements about the 2027 International Plowing Match and Rural Expo, a save‑the‑date for the WOWC 2025 conference, and a list of upcoming AMO webinars and workshops. No formal decisions are listed; the items are informational updates and event notices.
- Emergency washroom repairs at Tecumseh Park – $168,033.24 (single‑source purchase)
- Line Striper Skip System upgrade – $73,050 (sole‑source purchase)
- Sherwood Park Playground installation – $298,351.87 (open competition via Canoe/Sourcewell)
- Ready‑mix concrete supply contract (3‑year term) – $154,502.21 (open competition)
- Hot‑mix asphalt supply contract (3‑year term) – $642,488.62 total (open competition)
Non-Agenda Mail
The City of Sarnia provided updates on procurement activities, building permit statistics, and upcoming city hall illuminations. The reports detail several infrastructure investments and the status of major commercial and institutional building applications.
- Contract for Clearwater Arena Blue Rink boards and glass with Athletica Sport Systems Inc. for $354,023.04
- Contract for facilities security guard services with Garda Canada Security Corporation for $228,960.00
- Purchase of two light-duty trucks for Sarnia Fire from Bayview Chrysler Dodge Jeep Ram Ltd. for $169,371.38
- Sarnia Library security camera installation with Damar Security Systems for $30,500.11
- Total building permit construction value of $13,933,939 for January - March 2025
Non-Agenda Mail
Council receives a non‑agenda report that City Hall and the Sarnia Sign will be illuminated purple from April 4‑10 2025 for National Oral Health Month. The Chief Administrative Officer reports March 2025 expenses for temporary measures at the Rainbow Park encampment totaling $27,449.69 for security services and $20,371.60 for site clean‑up, along with staff time and visit counts. An email notice informs that the nomination deadline for the Order of Ontario has been extended to April 30 2025. No formal decisions are being taken at this meeting.
- Purple illumination of City Hall and Sarnia Sign for National Oral Health Month (April 4‑10 2025)
- Rainbow Park encampment March 2025 security expense: $27,449.69
- Rainbow Park encampment March 2025 site clean‑up expense: $20,371.60
- Staff time and visit summary for encampment (e.g., 3 hrs management, 5 hrs by‑law visits)
- Extension of Order of Ontario nomination deadline to April 30 2025
Regular Council Meetings
City Council is deciding on several infrastructure projects, including watermain and street reconstruction. The body is also discussing updates to pet bylaws, e-bike usage on trails, and the Urban Forest Management Plan.
- Contract for Vidal Street Watermain Phase 2 to Birnam Excavating Ltd. for $1,940,795.66
- Contract for Minto and Germain Street Reconstruction to Van Bree Infrastructure for $3,470,166.81
- Proposal to construct a splash pad at Kenwick Park using a donation from the Pat & Val Gladwish Foundation
- Proposed change to construction procurement threshold from $133,799 to $334,399
- Decision to discontinue recycling collection for non-eligible industrial, commercial, and institutional sources starting January 1, 2026
Non-Agenda Mail
The meeting consists of a non‑agenda mail that shares a series of informational items, upcoming webinars, conferences, and nomination opportunities for municipal officials. No formal decisions or votes are scheduled; the council is being briefed on resources such as AMO guidance on electricity procurements, asset‑management webinars, and the Lieutenant Governor’s Medal of Distinction nominations. Additional notices include opportunities for LAS speed‑enforcement cameras, Smart Density zoning support, and various training workshops.
- AMO guidance resources on electricity procurements and asset‑management Growth webinar (April 3)
- Nominations open for the Lieutenant Governor’s Medal of Distinction in Public Administration (deadline June 27)
- LAS Automated Speed Enforcement program seeking municipalities for a September camera intake
- Smart Density received CMHC Solutions Lab funding to help update zoning policies for affordable housing on faith‑based properties
- LAS Net Zero & Low Carbon workshop qualifies for a 75% IESO incentive (May 14 and June 18)
Non-Agenda Mail
The council will note that City Hall and the Sarnia Sign will be illuminated blue on March 25, 2025 for World Down Syndrome Day and purple on March 26, 2025 for Epilepsy Awareness Month, following the 2016 Illumination of City Buildings Policy. A summary of plumbing permits issued in February 2025 for the City of Sarnia will be presented. The AMO RFP for a Municipal Civility & Anti‑Harassment Strategy, due March 20 at 4:00 pm, will also be mentioned.
- Blue illumination of City Hall and Sarnia Sign on March 25 2025 for World Down Syndrome Day
- Purple illumination of City Hall and Sarnia Sign on March 26 2025 for Epilepsy Awareness Month
- Summary of February 2025 plumbing permits for the City of Sarnia
- AMO RFP to develop a Municipal Civility & Anti‑Harassment Strategy (deadline March 20, 4:00 pm)
Non-Agenda Mail
Council is reviewing a report on the 2025 Lambton County budget and its impact on local tax rates. The meeting also includes requests for city building illumination and a proposal for a community tree-planting partnership.
- Estimated 3.83% increase for residential properties based on the 2025 County Budget
- Illumination of City Hall and Sarnia Sign in green from March 17-24 for National Poison Prevention Week
- Proposal from Trees for Life to create 'Hero Forests' with estimated costs of $20,000-$30,000 per hectare
- Farmers Information Meeting scheduled for March 27, 2025, at Wyoming Fair Building
Non-Agenda Mail
Council will receive a non‑agenda report on February expenses and staff activity related to the temporary measures at Rainbow Park encampment, including $26,523.83 for security, $27,285.79 for site clean‑up and $3,300 in police costs. The report also provides the Building Department’s monthly permit totals for January‑February 2025, showing 41 permits issued with a total construction value of $5,324,543. Additionally, the status of a major building permit for a new dental clinic at 1430 London Rd, valued at $1,200,000, is presented. No formal decisions are being taken at this meeting.
- Rainbow Park encampment expenses: security $26,523.83, site clean‑up $27,285.79, police $3,300
- Staff time for encampment: 20 management hours, 130 By‑Law enforcement hours, 25 police responses, 1 fire response
- Building Department monthly permit report (Jan‑Feb 2025): 41 permits issued, total construction value $5,324,543
- Major building permit issued for new dental clinic at 1430 London Rd, value $1,200,000
- AMO announcements include RFP for municipal civility strategy and upcoming webinars
Regular Council Meetings
Council approved Official Plan Amendment No. 11 and rezoned the Exmouth Street site to permit a 56‑unit affordable housing project with associated parking. The council accepted contract awards for Nelson Street reconstruction ($1,725,837.21) and Forsyth/Essex Street reconstruction ($2,049,220.08). Additional motions directed staff to review the procurement policy and to expand the planning notification radius to at least 240 m.
- Approve Official Plan Amendment No. 11 for a 56‑unit affordable housing project on Exmouth Street
- Adopt rezoning Application 8‑2025‑85 (UR5‑37) for the same site
- Accept Nelson Street Reconstruction contract with Schouten Excavating Inc. for $1,725,837.21
- Accept Forsyth and Essex Street Reconstruction contract with Henry Heyink Construction Ltd. for $2,049,220.08
- Grant Noise By‑Law exemption to Sarnia Yacht Club for seasonal dredging (April 15‑May 15, 2025, 7 am‑7 pm)
Non-Agenda Mail
Council will review the engineering findings on the Johnston Drain culvert beneath Wellington Street and consider two repair options: replacing three rigid‑frame sections with new box culvert sections, or performing a temporary repair to extend the timeline. The City will commission a new Engineer’s Report under the Drainage Act, to be prepared by R. Dobbin Engineering. The meeting also includes a non‑agenda report on illuminating City Hall and the Sarnia Sign in yellow on March 3 2025 for Endometriosis Awareness, a summary of January 2025 plumbing permits, and the St. Clair Region Conservation Authority’s 2025 budget approval.
- Johnston Drain culvert repair options: replace three sections or temporary repair
- New Engineer’s Report to be prepared by R. Dobbin Engineering under the Drainage Act
- Illumination of City Hall and Sarnia Sign in yellow on March 3 2025 for Endometriosis Awareness
- Summary of plumbing permits issued in January 2025 for various addresses in Sarnia
- St. Clair Region Conservation Authority approved 2025 budget of $11,179,180 (including $1,675,950 levy)
Non-Agenda Mail
Council receives a procurement update for January 2025. The report details purchases of field maintenance equipment, a John Deere utility vehicle, an IT security assessment, additional grounds equipment, and wastewater recirculation pumps. No decisions are being made at this meeting; the items are presented for information.
- Toro 30609 Groundsmaster 400‑D and 31699 Groundsmaster 5910 mowers – actual cost $353,075.01 (budget $395,000)
- John Deere ProGator 2030A UTV – actual cost $47,652.42 (budget $35,000)
- IT Application Security Assessment for GIS and CityWorks – cost $31,443.84
- Toro Groundsmaster 4000‑D, Reelmaster 3100‑D (2), Sand Pro 3040 – actual cost $305,558.81 (budget $325,000)
- WPCC Boiler Recirculation Pumps – cost $33,462.76
Non-Agenda Mail
The City Council will receive a report on the use of the Canoe/Sourcewell Group Purchasing Organization standing offers, including how the agreements work and the cost savings achieved. The report notes a 25% discount on four plow trucks that saved the city $432,436.05. A separate item informs that City Hall and the Sarnia Sign will be illuminated yellow (gold) on February 15, 2025 for International Childhood Cancer Day. The agenda contains additional informational notices but no decisions are being made.
- Report on utilization of Canoe/Sourcewell GPO standing offers, citing a $432,436.05 saving on four plow trucks (25% discount)
- Illumination of City Hall and the Sarnia Sign in yellow (gold) on Feb 15 2025 for International Childhood Cancer Day
- Listing of other GPOs the city participates in (CKLAG, Kinetic, Metrolinx, OECM, Supply Ontario, CCP, PCPG)
- Statement that membership in Canoe/Sourcewell is free with no minimum purchase requirements
Regular Council Meetings
Sarnia City Council will adopt a hybrid voting system that combines paper ballots with internet voting for the 2026 municipal and school board elections. The council also approved major service contracts, including a $5,043,041.87 extension for curbside waste collection and a $1,019,809.21 purchase of a new fire apparatus. Additional decisions include a zoning by‑law amendment for 254‑264 George Street and endorsement of a development fund application for the Sarnia Business and Research Park.
- Adopt hybrid voting model for 2026 elections (by‑law authorizing internet voting and waiving transit fees on voting day)
- Approve $5,043,041.87 contract extension with Marcotte Disposal for curbside waste collection services
- Approve $1,019,809.21 contract for new E‑One fire apparatus with 1200 Degrees, using $120,000 from the Infrastructure Reserve
- Approve Zoning By‑Law Amendment No. 09‑2024‑85 for 254‑264 George Street
- Endorse application to the Southwestern Ontario Development Fund for Phase 1 servicing in the Sarnia Business and Research Park, with reserve funding
Non-Agenda Mail
The City Administration Division provided a report on costs and staff time associated with temporary measures at the Rainbow Park encampment for January 2025. The document also includes building permit statistics and general notices from the Association of Municipalities of Ontario.
- Rainbow Park encampment expenses: $37,920.10 for security, $18,328.56 for site clean up, and $6,334.56 for portable washrooms
- Rainbow Park staff activity: 115 By-Law Enforcement hours (70 visits) and 27 Sarnia Police Service hours (25 responses)
- January 2025 building permits: 22 permits issued with a total construction value of $1,217,251
- Building permits: 1 Additional Dwelling Unit created and 1 pool permit issued ($90,000)
Non-Agenda Mail
The City of Sarnia received a non‑agenda mail outlining upcoming consultations, funding opportunities, and informational notices. It includes a consultation on the Provincial Animal Welfare Services Act with comments due Feb 1, and an invitation to apply for Great Lakes water‑quality projects by Feb 13. The notice also shares AMO conference hotel booking details, a call for municipalities to join an automated speed‑enforcement service, and the Kraft Hockeyville nomination deadline. No formal decisions are scheduled; the items are for information and public input.
- Consultation on the Provincial Animal Welfare Services Act, comments due Feb 1
- Canada Water Agency grant applications for Great Lakes water‑quality projects, deadline Feb 13
- AMO 2025 Conference hotel bookings for August 17‑20 in Ottawa
- LAS seeking 2‑3 municipalities for Automated Speed Enforcement Service this summer
- Kraft Hockeyville nominations open; grand prize $250,000, runners‑up $25,000, deadline Mar 2
Special Council Meetings
The Sarnia City Council will consider three options for the User Group Insurance program: eliminating the insurance requirement for informal groups and individuals, reinstating the program at an estimated cost of $20,000, or maintaining the current requirement that all renters provide third‑party coverage. A by‑law will be read for the first, second, and third times to confirm the council's actions taken at the January 27, 2025 meeting. After the open session, the council will move into a closed session to review harassment investigation findings under the Municipal Act.
- Consideration of three options for User Group Insurance: eliminate requirement for informal groups/individuals, reinstate program at approx $20,000, or maintain current third‑party insurance requirement
- First, second, and third readings of a by‑law to confirm the proceedings of council at its January 27, 2025 meeting
- Closed session immediately following the special meeting to consider harassment investigation findings and recommendations per Municipal Act subsections 239(2)(b) and (f)
- Report from General Manager of Community Services on the User Group Insurance pilot and its impact on facility rental fees (fees increased 3% on Jan 1, 2025)
- No financial implications reported beyond the $20,000 estimate for reinstating the insurance program
Non-Agenda Mail
The City of Sarnia is reviewing a procurement update for projects awarded in December 2024. The reports include infrastructure contracts, business license applications for door-to-door sales, and liquor license public notices.
- Contract with South West Fence and Decks Limited for Rapids Parkway landscaping: $423,162.29
- Contract with Cleancrete Cutting for sidewalk inspection and cutting: $447,387.84
- Contract with G.R. Wilfong & Son Ltd. for fuel pump replacement at Devine St. Public Works: $270,421.53
- Contract with H.I.R.A. Ltd. for Sarnia Transit overhead door replacements: $220,930.81
- 10 door-to-door salesperson licenses submitted by Bell Canada for TV, Internet, Telephone, and Smart Home products
Regular Council Meetings
City Council is deciding on a zoning amendment to allow alkaline hydrolysis as an additional use at a funeral home. The body is also discussing the long-term role of the Sarnia Chris Hadfield Airport and road changes for Michigan Avenue.
- Zoning By-law Amendment 09-2024-85 for alkaline hydrolysis at 254-264 George Street
- Proposed road diet and bicycle lanes on Michigan Avenue between Colborne Road and Indian Road
- Short-Term Borrowing By-Law for current expenditures for the year 2025
- Notice of motion to dismantle all encampments, specifically in Rainbow Park
- Proposed permitting program for neighbourhood outdoor ice rinks in city-owned parks
Non-Agenda Mail
The Association of Municipalities of Ontario issued a non‑agenda mail on Jan 16 2025. It provides information on a provincial consultation about the PAWS Act, a change to the effective date of an excess‑soil landfill restriction, and several AMO programs, conferences, and job opportunities. No formal council decisions are being taken at this meeting.
- Provincial consultation on the PAWS Act (sale and transfer of dogs), comments due Feb 1 2025.
- Ontario amendment to Regulation 406/19 moving the excess‑soil landfill restriction effective date from Jan 1 2025 to Jan 1 2027.
- Canada Water Agency accepting applications for Great Lakes Freshwater Ecosystem Initiative projects until Feb 13 2025.
- AMO 2025 Conference in Ottawa scheduled for Aug 17‑20, with registration opening soon.
- LAS Road & Sidewalk Assessment Service offering studies to support data‑driven repair decisions.
Non-Agenda Mail
The City Administration Division is providing Council with a report on the costs and staff effort associated with temporary measures at the Rainbow Park encampment for December 2024. The report lists $162,059.55 in expenses for security, cameras, portable washrooms, site clean‑up, dumpster and police costs, and details staff hours and visits by city staff, police, fire and EMS. No decisions are being made at this meeting; the information will be used for ongoing monitoring and future review.
- Security service expense: $52,736.64
- Portable washrooms (including generators): $85,393.78
- Police‑related cost (estimated): $5,049
- Staff time: 16 management hours, 90 by‑law enforcement hours, 33 police hours
- Monthly public reporting of encampment costs and visits as directed by July 8, 2024 motion