South Frontenac public meetings in 2022

Council

Council will hold a public meeting and vote on a zoning by-law amendment to change 2207 Wellington Street in Battersea from Special Urban Industrial (UI-6) to Urban Residential – First Density (UR1). Council will also consider administrative amendments to the Official Plan to implement provincial Bills 13 and 109, and set the 2023 budget schedule and direction. Other business includes appointments to the Committee of Adjustment, conservation authority boards, and police services boards, and extending the Frontenac Municipal Law Enforcement contract to December 31, 2023.

• Zoning By-law Amendment PL-ZBA-2022-0123 – 2207 Wellington St, Battersea, from UI-6 to UR1
• Official Plan Amendment Number 24 – administrative amendments to implement Bills 13 and 109
• 2023 Budget Direction report summarizing key budget drivers and priorities
• Frontenac Municipal Law Enforcement contract extension to December 31, 2023
• Appointment of Council members to Committee of Adjustment, Conservation Authority Boards, and Police Services Boards

Committee of the Whole

The Committee of the Whole is receiving a 2022 Comprehensive Road Needs Study from WSP Golder, which assesses 802 km of township roads and proposes two 10-year capital plans. A delegation from the South Frontenac Museum Society will request a $60,000 placeholder in the 2023 budget for the Bellrock and Petworth Mills project. A closed session is scheduled to discuss land acquisition at Loughborough Landfill and employee negotiations.

• Delegation from South Frontenac Museum Society requesting $60,000 for Bellrock and Petworth Mills project
• 2022 Comprehensive Road Needs Study presented by WSP Golder covering 802 km of roads
• Closed session to discuss land acquisition at Loughborough Landfill
• Closed session to discuss labour relations and employee negotiations
• Doctor recruitment financial incentive for 2023 budget listed as information item

Council

Council will vote on four lake ecosystem grant recommendations totaling $30,183.98, a landowner request to transfer three 0.3-metre reserves abutting Everett Lane, and a financial contribution request from Quinte Conservation for updated floodplain mapping. The meeting also includes a closed session to discuss a proposed land acquisition of an unopened road allowance.

• 2022 Lake Ecosystem Grant recommendations totaling $30,183.98 for four applications
• Land acquisition request to transfer 0.3-metre reserves abutting Everett Lane
• Quinte Conservation request for financial contribution to update Napanee River Upper Lakes floodplain mapping
• Award of RFP #PS-P02-2022 for Verona Housing Communal Servicing Options Study Class EA
• By-law 2022-101 to rezone 6674 Bedford Road for Frontenac Outfitters campground with 12 tent sites

Committee of the Whole

The Committee of the Whole is receiving departmental presentations from senior staff covering council orientation, communications, human resources, the clerk's department, corporate services, public services, development services, and fire and rescue. These presentations recap the 2019-2022 strategic plan and outline 2023 priorities including a strategic plan update, town hall expansion feasibility study, affordable housing options, and a climate change strategy. No binding decisions are being made; the meeting is for information and direction.

• 2023 priorities include a Strategic Plan Update, Town Hall Expansion Feasibility Study, and Affordable Housing Servicing Options
• Communications department reports 105.7% increase in Facebook reach year-over-year and 1,042 recycling app downloads in three weeks
• Human Resources reports 36 job postings in 2022, a renewed 3-year collective agreement, and new Electronic Monitoring and Disconnecting from Work policies
• Clerk's department oversees council/committee agendas, by-law enforcement, records retention, and municipal election duties
• Organizational chart shows 27 non-union FTE, 53 union staff, 108 volunteer firefighters, and 35 seasonal workers

Special Council

This special council meeting includes a presentation from Utilities Kingston on the Safe Drinking Water Act standard of care for the township's municipal water system in Sydenham. Council will also consider appointing a member to Frontenac County Council and pass by-laws appointing an acting deputy treasurer and confirming proceedings.

• Presentation by Heather Roberts (Utilities Kingston) on Safe Drinking Water Act standard of care
• Appointment to Frontenac County Council
• By-law 2022-99: Appoint an Acting Deputy Treasurer
• By-law 2022-100: Confirmatory by-law

Council

This is the inaugural meeting of the newly elected council. Members will take their Declarations of Office and share their goals for the term. No substantive decisions or public hearings are scheduled.

• Declarations of Office for all nine council members
• Mayor Ron Vandewal and councillors from each district take oath

Committee Of Adjustment

The Committee of Adjustment will hold public hearings on two consent applications to create new rural residential lots on Murton Road and eight minor variance applications, mostly seeking relief from waterfront setback requirements. The committee will also appoint a Deputy Secretary-Treasurer and receive a delegated consent report.

• Consent to sever two 2-acre lots on Murton Road (PL-BDJ-2022-0070 & 0071)
• Variance to build dwelling 27m from wetland at 340 Devil Lake Road (PL-ZNA-2022-0129)
• Variance to place 40'x60' garage in front yard at 2006 Charlie Green Road (PL-ZNA-2022-0134)
• Variance to replace trailers at 27 & 38 Co-Op Lane on Bob's Lake (PL-ZNA-2022-0137)
• Variance to enlarge legal non-conforming dwelling within 30m of Knowlton Lake at 1003 Island View Lane (PL-ZNA-2022-0140)

Special Committee of the Whole

This is a procedural meeting held solely for the purpose of educating and training newly elected Council members. No decisions or public business will be discussed, and the meeting will not be streamed or open to the public.

• Meeting closed to the public under Municipal Act Section 239 (3.1) for member education and training
• No streaming or virtual public access
• Resolution to enter closed session for training purposes

Lake Ecosystem Advisory Committee

The Lake Ecosystem Advisory Committee will consider recommending four Lake Ecosystem Grants totaling $30,183.98 to South Frontenac Council. They will also discuss a future Lake Association Forum and a proposed budget line item for related expenses. The meeting includes updates on the draft Official Plan and the Lake Links Workshop.

• Recommendation to approve $10,000 grant for Dog and Cranberry Lakes Association lake stewardship plan
• Recommendation to approve $4,153.98 grant for Inverary Lake Residents Association for No Wake signs and shoreline assessment
• Recommendation to approve $6,030 grant for Queen's University Biological Station turtle nest protection program
• Recommendation to approve $10,000 grant for Nature Conservancy of Canada invasive phragmites control at Milburn Creek Nature Reserve
• Discussion on a future Lake Association Forum and a proposed budget line item for forum or event expenses

Committee Of Adjustment

The Committee of Adjustment will hold public hearings on two applications to enlarge legal non-conforming structures within 30 metres of the highwater mark of Devil Lake and Loughborough Lake. One application seeks to replace a deck with a screened porch at 46 Devils Cove Lane; the other proposes to replace a dwelling at 3115 Lakehead Road with a larger home set farther from the water. The committee will vote on each application after hearing from planners and the public.

• PL-ZNA-2022-0124 (Boyd): enlarge legal non-conforming structure at 46 Devils Cove Lane, Devil Lake, by replacing deck with screened porch 21.48m from highwater mark
• PL-ZNA-2022-0130 (Hounsell/NovaTech): replace 632 sq ft dwelling at 3115 Lakehead Road, Loughborough Lake, with 1,100 sq ft ground-floor dwelling set back 12.1m from highwater mark
• Proposed new septic system at 3115 Lakehead Road would replace holding tank 11.9m from lake with tertiary system approximately 50m from lake
• Cataraqui Conservation Authority had no objection to the Boyd application, subject to buffer and runoff controls
• Staff recommend approval for both applications, subject to conditions including development agreements

Police Services Board - Annual General Meeting

The Police Services Board is convening for its 2022 Annual General Meeting. The agenda consists of procedural items and a period for registered public comments.

Police Services Board - Regular Meeting

The Police Services Board will review reports from the Detachment Commander regarding local safety initiatives. The meeting includes correspondence regarding the Community Safety and Policing Act, 2019 and a presentation from the Ontario Ombudsman on policing oversight.

• Update regarding Mobile Crisis Team
• Update regarding Festive RIDE Program
• Update regarding Hunting and ATV Awareness
• Correspondence on Community Safety and Policing Act, 2019 and OPP Detachment Boards
• Ontario Ombudsman presentation on de-escalation and use-of-force training

Committee of the Whole/Council

The Council is reviewing the 2021 Audited Financial Statements and Audit Findings Report provided by KPMG. The body is also considering zoning amendments for properties on Morrison Road and Sunbury Road, as well as speed limit changes on Battersea Road.

• Public meeting for Zoning By-law Amendment PL-ZBA-2022-0127 at 1829 Morrison Road to permit a secondary dwelling
• Zoning By-law Amendment PL-ZBA-2022-0125 at 3195 Sunbury Road to permit a minimum 0.6 hectare lot area
• By-law 2022-96 to implement speed limit changes on Battersea Road near Fire Station #8
• Proposed amendments to Dog Control By-law to exempt livestock guardian and herding dogs
• Review of a proposed extension to the banking agreement with Royal Bank of Canada

Council

Council is reviewing two zoning applications to allow for a recreational resort and a smaller residential lot. The body is also considering speed limit changes near a new firehall and requests to close unopened road allowances.

• Zoning amendment for 6674 Bedford Road to permit a tourist establishment with 12 tent sites
• Zoning amendment for 3195 Sunbury Road to permit a 0.6 hectare residential lot
• Proposed speed zone changes on Battersea Road for the new Station 8 Firehall at 4490 Battersea Road
• Application to close and transfer unopened road allowance between Lot 20 and 21, Concession 2, District of Bedford
• Encroachment Agreement request for a detached garage and driveway over Township lands (PL-EA-2022-0135)

Heritage Committee

The Heritage Committee will review the impact of the adopted Master Plan and the upcoming Recreation, Parks & Leisure Master Plan. The body will also discuss reconciliation and the appointment of a new heritage staff member.

• Impact assessment of the adopted Master Plan
• Impact assessment of the Recreation, Parks & Leisure Master Plan
• Discussion on the Albion Hotel
• Review of Grant Guidelines and Applications
• Appointment of a new Heritage staff member

Council

Council is reviewing a proposed expansion of the Skycroft Campground at 2827 Opinicon Road, including an Official Plan Amendment and Zoning By-law Amendment. The body is also considering new policies for commemorative amenities and the establishment of a Recreation & Leisure Services Committee.

• Public meeting for Official Plan Amendment PL-OPA-2022-0037 and Zoning By-law Amendment Z-16/15 regarding Skycroft Campground at 2827 Opinicon Road
• By-law 2022-88: Appointment of Louise Fragnito as Deputy Treasurer
• By-law 2022-89: Proposed Commemorative Amenity & Tree Policy
• By-law 2022-90: Establishment of a Recreation & Leisure Services Committee
• Briefing from Quinte Conservation regarding Municipal Partnership and program delivery for 2024

Committee of the Whole

The Committee of the Whole is reviewing year-to-date financials for 2021, including revenue variances from government grants and land sales. Staff are also proposing a new by-law for tree policies and recommending a merger of two recreation committees into a single structure.

• Review of 2021 draft financials including $675,000 in COVID relief funding
• Proposed by-law for the Commemorative Amenity & Tree Policy
• Recommendation to consolidate two Township Recreation Committees into one structure
• Presentation of OPP Commissioner Awards to SFFR members

Police Services Board

The Police Services Board will discuss the Detachment Commander's second quarter statistical reports from April to June 2022. The board will also receive updates on vehicle and licence plate renewals and online police records checks.

• 2nd Quarter (April to June 2022) Statistical Reports
• Vehicle/Licence Plate Renewal Update
• Online Police Records Check update
• Correspondence regarding Federal Bail Reform
• Correspondence regarding OAPSB Zone 2 Meeting on September 16, 2022

Committee Of Adjustment

The Committee of Adjustment is meeting to decide on one residential lot severance and four minor variance applications. These requests include building a basement, adding a sunroom, and adjusting the placement of a storage building and garage.

• PL-BDJ-2022-0073: Request to create one new residential lot at 2937 Campbell Road
• MV-38-21-B: Request to construct a basement at 147 Space Lane
• PL-ZNA-2022-0108: Request to convert 15 square metres of a deck into a sunroom at 51 Meadow Lane
• PL-ZNA-2022-0112: Request to recognize an accessory storage building in the front yard at 2009 McAndrews Lane
• PL-ZNA-2022-0116: Request to construct a 3 car garage and acknowledge two sheds in the front yard at 2024 Meredith Lane

Council

Council will discuss a service agreement with Bell Canada for Next Generation 9-1-1 and a new Heritage Grant Program. The body is also deciding on several zoning by-law amendments and the implementation of monetary penalties for noise violations.

• Service agreement with Bell Canada for Next Generation 9-1-1 system
• Zoning amendments for 38 Phoebe Lane, 1466 Devil Lake Road, 73 Mill Bay Lane, and Battersea Road
• Proposed Heritage Grant Program for designated heritage properties
• By-laws 2022-81 and 2022-82 regarding Administrative Monetary Penalties for noise
• Site Plan Control agreement for Hartington Equipment

Committee Of Adjustment

The Committee of Adjustment is reviewing several applications including residential lot creations and building modifications. Items include requests for new lots on Campbell Road and Rosedale Road, as well as dwelling enlargements and accessory building permissions.

• Consent: Create one residential lot at 2937 Campbell Road
• Consent: Create one rural residential lot on Rosedale Road
• Minor Variance: Demolish existing dwelling and build a new 1,998 square foot home at 1088 Storms Lane
• Permission: Enlarge dwelling within 30 metres of highwater mark at 1099 Joes Lane
• Permission: Increase lot coverage for accessory buildings at 493B Anderson Road North

Council

The Council is holding a public meeting to discuss four zoning by-law amendments and a request to close and transfer an unopened road allowance. The body is also considering a contract for the Centennial Multipurpose Facility roof structure and the expansion of administrative monetary penalties for by-law enforcement.

• Application RC-21-03 to close and transfer an unopened road allowance at 5356 New Morin Road
• Zoning amendments for 38 Phoebe Lane, 1466 Devil Lake Road, Battersea Road, and 73 Mill Bay Lane
• Project award for the Centennial Multipurpose Facility Roof Structure
• By-laws 2022-70, 2022-71, and 2022-72 regarding Administrative Monetary Penalties for Trailer License and Safe Property by-laws
• Site plan control applications for Units 3, 7, and 10 of the Johnston Point Plan of Condominium on Hinterland Lane

Committee Of Adjustment

The Committee will consider two consent applications for the creation of new residential lots. One application involves a rural residential lot in Storrington, while the second concerns a lot on Latimer Road.

• S-71-21-S (Stoness): Creation of one new rural residential lot at 4954 Carrying Place Road, District of Storrington
• PL-BDJ-2022-0067 (Campbell): Creation of one residential lot at 4797 Latimer Road, Storrington District
• Delegated Consent Authority Approvals: Report on PL-BDJ-2022-0060 (Regis)

Council

Council will consider several by-laws regarding property zoning and road allowance transfers. The agenda also includes requests for pre-budget approval for volunteer firefighter recruitment and a new SFFR tanker.

• Public meeting for road allowance closure between Concessions 8 & 9, Storrington
• Pre-budget approval request for 24 volunteer firefighters in 2023
• Pre-budget approval request for a SFFR Tanker replacement in 2024
• Zoning change for 2858 Beach Nut Road from Rural to Waterfront Residential
• Zoning change for 15 Trout Lane from Rural to Limited Service Residential – Waterfront

Council

South Frontenac Council is meeting to discuss several zoning by-law amendments and infrastructure projects. The body will hear a delegation on establishing a climate advisory committee and review a request for the Township to assume ownership of Desert Lake Cemetery.

• Award of Tender # PS-2022-09A for Battersea Road reconstruction with a requested budget increase of $784,674.87
• Public meetings for zoning amendments at 15 Trout Lane and 2858 Beach Nut Road
• Proposed zoning changes for Cedar Ridges Lane, 4071 Hiawatha Lane, and 4989 Road 38
• Proposed new Site Plan Control By-law to delegate authority to staff per Bill 109
• Proposed parking restrictions on Sydenham Mill Street (Bylaw 2022-61)

Committee of the Whole

The Committee of the Whole is conducting public meetings to hear comments on three zoning by-law amendment applications. These proposals involve lot additions, waterfront development, and the creation of a secondary dwelling unit. No final decisions were made; recommendations will be brought to a future Council meeting.

• PL-ZBA-2022-0048: Rezoning of Block A, Plan 544, Cedar Ridges Lane from Open Space to Limited Service Residential for seven lot additions
• PL-ZBA-2022-0062: Rezoning of 4071 Hiawatha Lane to permit residential development on a waterfront lot on Dog Lake
• PL-ZBA-2022-0066: Rezoning of 4989 Road 38 to permit a secondary dwelling unit by converting a 1,300 square foot detached garage
• Information report on the South Frontenac Site Plan Control By-law

Committee Of Adjustment

The Committee of Adjustment is reviewing several applications for land severances and zoning relief. Items include a commercial lot creation on Harrowsmith Road and residential lot proposals near Westport Road, alongside various minor variance requests regarding setbacks and lot coverage.

• Creation of one 0.8 hectare commercial lot at 3911 Harrowsmith Road
• Proposal for two rural residential lots between Westport Road and Gardner Lane (deferred)
• Minor variance for a dwelling setback at 73 Mill Bay Lane, Bobs Lake
• Minor variance for residence enlargement at 2263 Green Bay Road, Bobs Lake
• Minor variance for a single detached dwelling at 5511 Rideau Road, Little Cranberry Lake

Council

The Township Council is reviewing a multi-year master plan to guide future recreational infrastructure and services. The body is also deciding on several municipal appointments and a site plan agreement for a commercial property.

• Endorsement of the Recreation, Parks, and Leisure Master Plan
• Contract award for resurfacing Verona/McMullen Netsport Courts
• Grant funding approvals for the 2022 Private Lane Upgrade Assistance Program
• Site Plan Control agreement for 3810 Perth Road
• Assumption and dedication of Sandstone Court as a public highway

Special Council

The Council will meet in a closed session regarding the hiring of a new Director of Corporate Services and Treasurer. Following the closed session, Council will consider By-law 2022-45 to officially appoint the position.

• By-law 2022-45: Appointment of a Director of Corporate Services & Treasurer
• By-law 2022-46: Confirmation of Council actions and proceedings

Special Committee of the Whole

The Committee of the Whole is reviewing a preliminary draft of the new South Frontenac Official Plan. The presentation covers major policy changes including growth allocation, affordable housing, and environmental protection. Council members are asked to review the document ahead of a follow-up meeting on June 14, 2022.

• Introduction of first draft: New South Frontenac Official Plan
• Proposed policy changes for affordable housing (Additional Dwelling Units, Tiny Houses, Garden Suites)
• New policies regarding growth allocation in settlement and rural areas
• Updated agricultural and waterfront development policies
• Proposed road system classifications and widening widths

Heritage Committee

The Heritage Committee is meeting to review updates on the Albion Hotel site visit and budget. The body will also discuss the Grace Centre at 4295 Stagecoach Road and a directory of properties of interest.

• Albion Hotel update and site visit
• Grace Centre at 4295 Stagecoach Road
• Properties of Interest Directory
• Feedback on Grant Guidelines and Grant Application
• Budget update

Council

Council is deciding on several road closing applications and a zoning amendment for Rutledge Road. The body is also discussing a new 'Disconnecting from the Workplace' policy and a contract extension for the Sydenham Water System.

• Zoning amendment for 2414 and 2418-2420 Rutledge Road to Waterfront Residential
• Contract extension for Utilities Kingston regarding Sydenham Water System maintenance
• Road closing applications RC-21-08, RC-21-09, and By-law 2022-39
• Speed limit reductions on Wolfe Swamp Road and Bradford Road East and West
• Update to Building By-law and Building Permit Fees

Committee Of Adjustment

The Committee is reviewing several applications for property changes, including a residential lot creation and multiple minor variances. These requests involve building height adjustments, setback changes, and lot coverage variations across various districts.

• Consent to create one new waterfront residential lot at 1206 Burnt Hills Road, Unit B
• Variance for a detached garage height of 6.9 metres at 13 Fawn Brook Drive
• Variance for building setbacks and 12% lot coverage at 73 Mill Bay Lane
• Variance for deck replacement and highwater mark setback at 1 Younge Lane, Unit A
• Variance for a dwelling setback of 15 metres at an unassigned location on Wilton Road

Police Services Board

The Police Services Board will review quarterly reports from January to March 2022 and hear a presentation from the Community Street Crime Unit. The board will also receive correspondence regarding board member conduct during elections and updates from the Ontario Association of Police Services Boards.

• Presentation by Community Street Crime Unit (CSCU) Detective Staff Sergeant Chad Culbert and Detective Constable Caitlyn Van Straalen
• Review of Police Services Board Quarterly Reports for January - March 2022
• Correspondence from Ministry of the Solicitor General regarding board members running in provincial or municipal elections
• Notification of Ms. Lisa Darling's appointment as Executive Director of the OAPSB
• Information on upcoming OAPSB Zone 2 meetings on June 17 and September 16, 2022

Lake Ecosystem Advisory Committee

The committee will review a proposal from Queen’s University Biological Station to sample specific lakes for an eDNA project. Members will also discuss the 2022 Lake Ecosystem Grant Program and updates from Cataraqui Conservation.

• Proposed eDNA sampling for Loughborough Lake, Upper Rock Lake, Lower Rock Lake, Dog Lake, Cranberry Lake, and Devil Lake
• Proposed September 2022 intake for the Lake Ecosystem Grant Program
• Cataraqui Conservation update on 2021 watershed work and 2022 strategic initiatives
• Staff report on managing camping on water and floating accommodations over public lands
• Update on the Wolfe Lake Association Fishing Tackle Buy Back Program

Council

The Township is holding a public meeting regarding a zoning by-law amendment for 2414 and 2418-2420 Rutledge Road. The proposal involves changing the zone to reflect new road frontage resulting from a lot addition. Council will also consider several notices of motion and various by-laws.

• Public meeting for rezoning 2414 and 2418-2420 Rutledge Road
• Notice of Motion: Road Widening Policy for former County Roads
• Notice of Motion: Expansion of Council expense accounts for childcare or senior care
• Notice of Motion: Recognition for local service clubs and churches during COVID
• By-law 2022-30: Contract with Intelivote Systems Inc for Internet and Telephone Voting

Committee Of Adjustment

The Committee of Adjustment is reviewing multiple minor variance and land-use applications. These include requests for deck setbacks, home industry conversions, building height increases, and new dwelling constructions near water.

• Deck setback at 82 Labelle Lake Lane, Big Clear Lake
• Home industry/e-commerce conversion on Kismet Lane
• Building height increase at 547 West Devil Lake Lane, Bedford
• New dwelling construction at 4508 Red Maple Lane, Loughborough Lake
• Basement and deck enclosure at 3835 Hideaway Lane, Dog Lake

Committee of the Whole

The Committee is discussing updates to the Building By-law to change how permit fees are calculated and indexed. The proposal includes capping annual fee increases at 4% of the October Total CPI and establishing a limit on the building reserve based on a three-year average of operating costs.

• Update to Building By-law 2014-26 regarding permit fees
• Proposal to index fees to the October Total CPI with a maximum 4% annual increase
• Proposal to freeze building fees once the reserve reaches a three-year average of operating costs
• Discussion on floating accommodations and camping on water per Ministry input
• Report on staff capacity for monitoring site plans and condominium conditions

Council

The Council is reviewing several reports including bridge design awards, intersection upgrades, and Centennial Park maintenance. The meeting also includes discussions on a vaccination policy repeal and various site plan control applications.

• Award of contract for Eagle Creek Bridge and Opinicon Culvert detailed design
• Funding for tennis/pickle ball court fence repairs at Centennial Park
• Request for $5,000 in funding for Frontenac Arch Biosphere Network
• Site Plan Control application for West Devil Lake Lane residential property
• Proposed contract with Intelivote Systems for 2022 Municipal Election electronic voting

Recreation Committee Meeting

The Recreation Committee is reviewing updates regarding capital projects and a draft master plan. Discussion includes status updates on the Storrington Centre, McMullen Court, and various community programming events.

• Capital Project Update: Storrington Centre addition drawings pending
• Capital Project Update: McMullen Court project deferred until 2022 due to high quotes
• Capital Project Update: Multi-Use Facility pad is complete; roof requested for 2022 budget
• Draft Recreation, Parks & Leisure Master Plan review
• Discussion of potential beach volleyball court at Gerald Ball Memorial Park

Special Committee of the Whole

The Special Committee of the Whole will conduct a series of interviews for the Chief Administrative Officer position. Most of the meeting is scheduled as a Closed Session to discuss labor relations and candidate information.

• Interviews with six candidates for the Chief Administrative Officer position
• Closed Session discussion regarding labor relations and confidential information

Heritage Committee

The Heritage Committee elected Michael Gemmell as Chair and Brad Barbeau as Vice Chair. Members reviewed draft guidelines and applications for a proposed Designated Heritage Property Grant Program.

• Election of Michael Gemmell as Committee Chair
• Election of Brad Barbeau as Committee Vice Chair
• Review of Draft Designated Heritage Property Grant Program Guidelines
• Discussion of a grant program with a maximum amount of $5,000 per project

Committee of the Whole

The Committee of the Whole will meet in a closed session to discuss the Chief Administrative Officer (CAO) recruitment process. This includes reviewing candidates and planning interviews.

• Closed session regarding CAO recruitment, candidate review, and interview planning

Council

South Frontenac Council is meeting to discuss permanent electronic participation for meetings and a noise by-law exemption for Desert Lake Resort. The body is also reviewing reports on failed tax sale property and firefighter equipment grants.

• Proposed By-law 2022-24 to permit permanent electronic participation
• Noise By-law exemption request for Desert Lake Resort for four dates in July, August, and September 2022
• Grant application to Firehouse Subs Public Safety Foundation for firefighter helmet replacement
• Proposed report on monitoring site plans and condominium conditions for Johnston Point
• Notice of motion to include climate change/adaptation assessments in staff reports

Police Services Board

The Police Services Board is meeting to review the Detachment Commander's quarterly reports for October through December 2021 and the 2021 Community Safety Officer year-in-review summary. The board is also reviewing correspondence regarding police governance and public safety personnel mental health.

• Police Services Board Quarterly Reports (October - December 2021)
• Community Safety Officer 2021 Summary
• Presentation by Dr. Simon Hatcher on suicide in public safety personnel
• OAPSB Zone 2 update on 2022 in-person gatherings
• Correspondence from Neil Fennell regarding police governance in Canada

Council

The South Frontenac Council is meeting to discuss municipal appointments, water treatment reports, and procedural by-law changes. The body will consider a zoning amendment to allow a second dwelling unit at 2623 Green Bay Road and review a motion to request the dissolution of the Ontario Land Tribunal.

• Zoning By-law Amendment Z-21-08 for 2623 Green Bay Road to permit a second dwelling unit
• Notice of motion to request the Government of Ontario dissolve the Ontario Land Tribunal
• Review of the Sydenham Water Treatment Plant 2021 Annual Report
• Report on Buck Bay Road Bridge Replacement budget and contract award
• Proposed changes to Procedural By-law 2017-76 following the lifting of the State of Emergency

Special Council

The Council will enter a closed session regarding labour relations and employee negotiations. This discussion concerns a tentative contract with CUPE Local 4336.

• Closed session regarding CUPE Local 4336 tentative agreement

Lake Ecosystem Advisory Committee

The Lake Ecosystem Advisory Committee is reviewing a draft by-law to regulate vegetation removal and site alteration within 30 metres of the highwater mark. The committee also approved a $10,473 grant for Queen’s University Biological Station to conduct water sampling using environmental DNA technology.

• Proposed Shoreline Protection By-law targeting lands within 30m of highwater marks
• Approval of $10,473 grant for Queen’s University Biological Station eDNA project
• Discussion of potential financial penalties and enforcement via inspections
• Review of shoreline protection standards used in Hastings Highlands and Haliburton

Council

Council is holding a public meeting for a zoning by-law amendment to rezone 7.23 acres on Road 38 from Agricultural (A) to Agricultural (A-2) to permit a farm equipment sales and service dealership. The meeting also includes delegations on a housing master plan for Verona and a request to upgrade a military award. Several rezoning by-laws and a site plan control application are scheduled for decision.

• Public meeting for zoning amendment PL 2021-0041 (R. D. Equipment & Rentals) on Road 38, Portland District
• Verona Housing Master Plan endorsement and servicing options study
• Rezoning Z-21-16: 4930 Road 38 to permit five accessory residential units on commercial property
• Rezoning Z-21-25: 3607 Stage Coach Road for secondary dwelling unit
• Site plan control application SP-04-21-L for single detached dwelling at Johnston Point

Special Heritage Committee - Albion Hotel Heritage Development Review and CIP Permit

The Heritage Committee is meeting to discuss the CIP and Heritage Permit process. The session includes a presentation regarding the Albion Hotel located at 4930 Highway No. 38.

• Presentation on 4930 Highway No. 38 (Albion Hotel)
• Discussion on CIP and Heritage Permit Process

Committee Of Adjustment

The South Frontenac Committee of Adjustment will hold a virtual public hearing on February 10, 2022, to consider 11 minor variance applications. Most requests seek relief from waterfront setback requirements under Zoning By-law No. 2003-75, with staff recommending approval for each, pending public comment. The committee will also appoint a chair and vice-chair, approve previous minutes, and receive a report on consents approved through delegated authority.

• MV-52-21-S (Foley): Vacant land on Pine Point Lane, reduce waterfront setback from 30m to 27m and side yard from 3m to 0.8m
• MV-56-21-P (Wehrle): 1121 Willy's Lane, reduce waterfront setback from 30m to 10.5m for seasonal dwelling
• MV-32-21-P (Rosebush Energies): 5589 Road 38, Hartington, reduce front yard setback for gas station canopy from 15m to 5m
• MV-63-21-L (Waliani/Sawany): 4407-4411 George Street, Sydenham, permit two retail uses (pharmacy and other retail) in Urban Multiple Residential zone
• PL-ZNA-2022-0005 (Sunderland): 80 Burns Lane North, Bedford, allow detached garage height of 10m (max 6m) and lot coverage exceeding principal building

Committee of the Whole

The Committee of the Whole is holding an information session on short-term rentals (STRs) in South Frontenac, covering the regulatory framework, local impacts, and examples from other Ontario municipalities. No decisions are being sought at this meeting; staff recommend community consultation and a discussion paper beginning in late 2022. The committee will also receive an information report on a site plan control application for a single detached dwelling at Unit 1, Hinterland Lane, Johnston Point.

• Information session on short-term rentals, including regulatory tools like licensing, zoning, and administrative penalties
• Site plan control application SP-04-21-L for Unit 1, Hinterland Lane, Johnston Point (single detached dwelling)
• Closed session to discuss staffing and restructuring (personal matters about an identifiable individual)
• Report on Rural Ontario Municipal Association (ROMA) Conference from Councillor McDougall

Special Council

Council will consider adopting the 2022 operating and capital budget, which requires $21,192,849 from taxation and a 2.0% tax increase on the average home. A separate report responds to prior budget questions, including a new CAO recruitment cost and details on a proposed Planner position. Council will also debate a motion to hold two Development Services positions pending more information.

• 2022 budget adoption: $21,192,849 raised by taxation, 2.0% increase ($32.79 on average home)
• Notice of motion to hold Building Inspector and Planner positions until comparable data provided
• CAO recruitment cost of $23,250 + HST added to budget, funded from Working Funds reserve
• CRCA levy increase from $146,833 to $154,334 (5.11%)
• Planning application volume up 100% since 2019; proposed Planner position to add capacity

Special Committee of the Whole

This is a special closed-session meeting of the Committee of the Whole. Council will discuss expectations and next steps in the CAO recruitment process with a recruitment firm. The meeting will not be livestreamed.

• Closed session under Municipal Act Section 239.2(d) for labour relations or employee negotiations
• Discussion with CAO Recruitment Firm on expectations and next steps

Council

Council will hold a public meeting to receive comments on four zoning by-law amendment applications, then later decide on them. It will also consider resolutions concurring with four proposed Rogers telecommunications towers and awarding a contract for a CAO recruitment firm.

• Public hearing on Z-21-25: secondary dwelling unit at 3607 Stage Coach Road (Adams)
• Public hearing on Z-21-27: secondary dwelling unit at 3579 Quinn Road East (Cumming)
• Public hearing on Z-21-29: single detached dwelling at Everett Lane, Concession 8, Lot 3 (Orser)
• Public hearing on Z-21-30: legalize existing dwelling at 4360 Sydenham Mill Street (Hippolyte & Gianotti)
• Rogers tower proposals near Opinicon Rd & Maple Leaf Rd, Dewitt Rd & Timmerman's Island, Devil Lake Rd, and Westport Rd & White Lake Rd

Lake Ecosystem Advisory Committee

The Lake Ecosystem Advisory Committee is meeting to review the Lake Ecosystem Grant Subcommittee's report on the second intake of grant applications. The agenda includes approving the December 8, 2021 meeting minutes and discussing the grant subcommittee's report. The meeting is largely procedural, with no new business listed.

• Lake Ecosystem Grant Subcommittee Report - second intake (15 mins)
• Approval of December 8, 2021 meeting minutes
• Next meeting scheduled for February 16, 2022

Special Committee of the Whole

The Committee of the Whole is deciding on an urgent fleet replacement for a failed service truck and reviewing the full 2022 operating and capital budgets. The truck replacement would be advanced from 2024 to 2022 at an upset limit of $120,000. The 2022 budget totals $22,244,820 operating and $9,799,700 capital, with a 2% tax impact.

• Urgent replacement of Unit FT13-28 (Dodge 5500) at $120,000 upset limit
• 2022 operating budget of $22,244,820
• 2022 capital budget of $9,799,700
• 2% tax increase, $32.79/year on average assessment
• New positions: Deputy Clerk, Planner, Finance & Procurement Supervisor, Building Inspector

Heritage Committee

The Heritage Committee is meeting to review draft guidelines for a proposed $5,000 heritage property grant program, select a new chair and vice chair, and discuss other business. The committee is also reviewing its terms of reference and receiving updates on sub-committee work, including a letter of introduction and grant application forms.

• Review draft Designated Heritage Property Grant Program guidelines (max grant $5,000, owner match required)
• Selection of new Chair and Vice Chair
• Review of Terms of Reference
• Sub-committee report on Letter of Introduction, Heritage Grant Guidelines, and Grant Application
• Budget update for proposed $15,000 heritage incentive/grant program

Special Committee of the Whole

This special Committee of the Whole meeting is entirely closed to the public, with the sole substantive item being an interview with a potential CAO recruitment firm. No decisions or discussions are open to residents, and the meeting will not be streamed.

• Closed session interview with a potential CAO recruitment firm

Council

Council will hold public meetings for three zoning by-law amendment applications, hear reports on building fees and the Buck Lake culvert, and consider several by-laws including an interim tax rate and appointment of an interim CAO. The agenda also includes a closed session to discuss CAO recruitment proposals.

• Public meeting for Z-21-16: 4930 Road 38, Harrowsmith - rezone from Urban Commercial to UC-XX for ground-floor commercial and five dwelling units
• Public meeting for Z-21-23: 22 Beatrice Lane - rezone from RU to RLSW
• Public meeting for Z-21-28: 3810 Perth Road - amend UC-27 to permit a fifth accessory dwelling unit and 2,000 sq ft addition
• By-law 2022-08: Interim Tax Rate
• By-law 2022-09: Appoint an Interim CAO

Special Committee of the Whole (Joint with Central Frontenac)

South Frontenac's Committee of the Whole is meeting jointly with Central Frontenac to review the final report from ORH on a Joint Station Location and Fleet Study. The report analyzes current fire station locations and coverage, and evaluates options for future station placements. No decisions are being made at this meeting; it is a presentation and discussion item.

• Final report from ORH on Joint Station Location and Fleet Study
• Current coverage: 31.6% of roads within 5 km, 55.8% within 8 km, 85.4% within 13 km
• Residential coverage: 40.6% within 5 km, 65.8% within 8 km, 87.9% within 13 km
• 13 fire stations total: 8 in South Frontenac, 4 in Central Frontenac plus 1 sub-station
• No immediate efficiencies found for shared station locations

Committee of the Whole

The Committee of the Whole is reviewing the 2021 capital budget summary, including recommendations to cancel or close several projects totaling $92,000, and will consider the 2022 capital budget. It will also receive a close-out report on the 2021 Private Lane Upgrade Assistance Program, which ended with a $16,066.70 surplus, and a report on awarding a contract for a Comprehensive Road Needs Study. The meeting is largely procedural, with most items being reports for direction or information.

• Cancellation of 2021 capital projects totaling $92,000, including Storrington Pit Fencing ($40,000), Boat Launch Fencing ($5,000), and Sunbury/Gerald Ball Park Bleachers ($10,000)
• 2022 Capital Budget review (pages 14-89)
• Close-out of 2021 Private Lane Upgrade Assistance Program with $16,066.70 surplus, recommending transfer to 2022 program
• Award of RFP # PS-P02-2021 for Comprehensive Road Needs Study
• Request for Draft Plan Extension for Ouellette Plan of Subdivision (Application 10T-2011/002)

Council

Council will consider a staff recommendation to amend the Building By-law to index annual building fees to the Total Consumer Price Index (CPI) instead of the Non-Residential Building Construction Cost Index, avoiding a 13.6% increase in 2022. The report also recommends freezing Part 8 (private sewage system) fees at 2021 rates until February 1, 2023. Council will also hold public hearings on two zoning by-law amendments and enter closed session to discuss the selection of an Interim CAO.

• Building fee index change from Non-Residential Building Construction Cost Index (13.6%) to Total CPI (4.4%)
• Freeze Part 8 (private sewage system) fees at 2021 rates until February 1, 2023
• Zoning By-law Amendment Z-20-17 (Craig Caden, Deyos Road) to permit a second dwelling unit in an accessory building
• Zoning By-law Amendment Z-21-12 (Walter & Heather Freeman, 4996 Battersea Road) to legalize existing dog food production business
• Closed session to discuss Interim CAO selection (personal matters and labour relations)

Special Council

This special council meeting is largely procedural, with the main substantive item being a closed-session discussion about appointing an interim CAO, the transition period, and recruiting another CAO. Council will also consider a by-law to confirm actions from a previous meeting.

• Closed session under Municipal Act for personal matters and labour relations to discuss interim CAO appointment and recruitment
• Confirmatory By-law 2022-01 to ratify council actions from December 21, 2021