Terrace Bay public meetings in 2023
29 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Council
Council is reviewing proposed collective agreements with UNIFOR Local 229 and CUPE Local 87. The meeting also includes discussions on the 2024 budget survey, revised municipal fees, and a borrowing by-law for 2024.
- Proposed 2024-2026 Collective Agreement with UNIFOR Local 229
- Proposed 2024-2027 Collective Agreement with CUPE Local 87
- Revised 2024 Fees and Charges
- 2024 Borrowing Bylaw
- Municipal Accommodation Tax agreement with Superior Country
Regular Council
Council will discuss the 2024 Fees and Charges and a proposal to discontinue a local improvement petition for Scott Ave. The meeting also includes reviews of 2024 roof project tendering and a strategic plan survey summary.
- By-Law 30-2023 to establish 2024 Fees for Services
- Local Improvement Application for roadway construction on Scott Ave
- Tendering for 2024 Roof Projects
- Strategic Plan Survey Summary
- In-camera discussion regarding a property purchase
Special Council
The Township of Terrace Bay is meeting to decide on the 2023-2024 insurance renewal for the Trestle Ridge Ski Hill. Council will also enter in-camera sessions to discuss water shut-offs and collective bargaining with UNIFOR and CUPE.
- Proposed $15,002 insurance payment to BrokerLink Insurance for Trestle Ridge Ski Hill
- In-camera discussion regarding water shut-off
- In-camera discussion regarding UNIFOR Collective Bargaining
- In-camera discussion regarding CUPE Collective Bargaining
Regular Council
The Council will discuss revisions to the Council Travel and Expense Policy and consider By-Law 29-2023. The meeting includes the approval of payroll registers for the months of May through October 2023. Other items include reports on emergency management and library activities.
- By-Law 29-2023 regarding Council Travel Policy C-3-25
- Approval of payroll registers for May, June, July, August, September, and October 2023
- Emergency Management Annual Training and Exercise report
- Terrace Bay Public Library Community Report 2022
- In-camera discussions regarding UNIFOR and CUPE collective bargaining
Regular Council
The Township of Terrace Bay Council is meeting to discuss amendments to the travel and remuneration policy for staff and officials. The body is also considering rescinding land sale by-laws for several properties and reviewing non-union employee benefits.
- Rescind Sale of Land By-laws for 47 Eastgrove, 17 Birch, 19 Birch, and Plan M124 Lots 1-6 (Simcoe Plaza)
- Amendment to Travel Policy C-3-25 regarding remuneration and travel expenses
- Review and amendment of Employee Benefit Policy (non-union) C-2-9
- Terrace Bay Cultural Centre Roof Replacement (NOHFC 7520242)
- Approval of General Disbursements Report for October 2023
Regular Council
Council will review the 2023 variance report and discuss the 2023 strategic planning project list. The body is also considering a resolution to proclaim October 15 to 21, 2023, as Local Government Week.
- Discussion of Strategic Planning 2023 project list
- Review of 2023 Variance Report
- Cenotaph improvements report
- Aguasabon Golf Course social media marketing report
- Financial support for Community Garden
Regular Council
Council will discuss the disposal of various surplus information technology items, including cameras and laptops. The meeting also includes reports on a strategic plan update, youth engagement, and a refrigerant disposal program.
- Proposed disposal of surplus IT goods including Canon cameras, HP and Lenovo laptops, and monitors
- Report on a white goods (refrigerant) disposal program
- Discussion on a mining sector training initiative with Confederation College
- In-camera session regarding Simcoe Plaza property litigation
- In-camera session regarding expiring collective agreements and bargaining
Special Council
Council will hold a public meeting to consider a Zoning By-law Amendment for 18 Timbergrove Court. The proposal seeks to permit a short-term rental accommodation and recognize a reduced lot frontage of 14.8 metres.
- Proposed rezoning of 18 Timbergrove Court from Low Density Residential (LDR) to Low Density Residential Exception Four (LDR-X4)
- Proposed permit for short-term rental accommodation within a single detached dwelling
- Proposed reduction of minimum lot frontage to 14.8 metres from the required 19.5 metres
Regular Council
Council is reviewing offers for the sale of surplus lands and an emergency replacement for a water pump house controller. The body is also discussing the 2024 budget schedule and reviewing 2023 pool usage statistics.
- Proposed sale of 47 Eastgrove ($12,000), 17 Birch ($12,000), 19 Birch ($12,000), and Simcoe Plaza ($45,000) to W. Tang
- Emergency approval request for $7,400 to replace an HMI controller at the raw water pump house
- Proposed 2024 Budget Plan with a final passing date goal of February 20, 2024
- Report on 2023 pool usage showing 4,383 total swimmers
- Invitation to raise the Franco-Ontarian flag on September 25, 2023
Regular Council
The Council is discussing a request for additional funding from the Community Transportation Grant Program to purchase a hybrid vehicle for medical transportation. The meeting also includes the approval of payroll and disbursements for July and August 2023.
- Proposed $66,126 grant application for a new hybrid vehicle for the Community Health Transportation Program
- Approval of July 2023 general disbursements totaling $381,622.30
- Approval of August 2023 general disbursements
- Discussion of the Community Transportation Grant Program's long-term operations beyond 2025
Regular Council
Council is considering the adoption of the 2023 Property Tax By-law and Tax Ratio Bylaw. The meeting also includes reports on refrigeration plant repairs and grant applications for community accessibility and recreation.
- 2023 Property Tax Levy of $3,558,226.27 and Education Taxes of $290,657.20
- Additional $17,900 cost for ammonia piping at the refrigeration plant
- Grant application for $48,000 for accessible beach matting at Terrace Bay Waterfront
- Grant application for $150,000 for a 120x60'ft asphalt sports pad
- Information report on the $25,000 sale of a 1998 Freightliner FL80 Fire Pumper
Regular Council
The Council is deciding whether to declare two properties on Birch Crescent as surplus and list them for sale. Members are also reviewing an updated Recreation Discipline Policy and a lease agreement for the RC Track.
- Proposed sale of 17 and 19 Birch Cres. for $15,000 with a 5-year occupancy covenant
- Proposed amendment to the Recreation Discipline Policy (last updated 1990)
- Proposed lease agreement with F. Roen for the RC Track
- By-law 18-2023 to enter into an agreement with W. Krystia of REMAX Generations Realty
- In-camera discussion regarding the sale of surplus equipment
Regular Council
The Terrace Bay Council is reviewing a renewed agreement to sell a portion of land to Canadian Commercial (Acquisitions) Inc. and discussing several infrastructure repairs, including water treatment plant electrical work and a highway watermain leak.
- Proposed $70,000 sale of land (PLAN M143 PT LOT 568 RP;55R12617) to Canadian Commercial (Acquisitions) Inc.
- Proposed $11,071.74 purchase of a mobile highway speed sign from TrafficLogix
- Proposed $49,500 for surge protection and phase loss relay repairs at the Water Treatment Plant
- Proposed $92,000 for directional drilling to repair a watermain leak under Highway 17
- Discussion on a Rural Transit Solutions Fund application for a CT Van
Committee of Adjustment
The Committee of Adjustment is meeting to consider a minor variance application for a property at 50 Hudson Drive. The applicant seeks to reduce the front yard setback to allow for a garage extension and dwelling entry expansion.
- Minor Variance MV 1-2023: Request to reduce front yard setback from 6.7m to 6.0m at 50 Hudson Drive
Regular Council
The Council is meeting to discuss amending the Tesla Supercharger Agreement at Simcoe Plaza to allow all electric vehicles to use the stations. The body is also reviewing a draft by-law for Council Committees and reports on community infrastructure repairs.
- By-law 15-2023 to amend Tesla Supercharger Agreement to replace 'Tesla vehicles' with 'electric vehicles'
- By-law 16-2023 to establish policy and terms of reference for Committees of Council
- Proposal for Community Centre roof repair
- Warranty purchase for a bulldozer
- Discussion on community gardens
Special Council
The Township of Terrace Bay is holding a special council meeting to review draft 2022 financial statements. The review covers the township's general finances, the public library, and the cemetery.
- Review of Terrace Bay Township Financial Statement 2022
- Review of Terrace Bay Library Financial Statement 2022
- Review of Terrace Bay Cemetery Financial Statement 2022
Regular Council
Council is discussing a draft by-law to formalize the application process and terms of reference for municipal committees. The meeting also includes reports on community funding and tourism strategies.
- Proposed Council Committees By-law to establish rules for committee appointments and procedures
- Ontario Trillium Fund - Resilient Communities Fund approval
- Green Municipal Fund - Community Buildings Retrofit
- Tourism: 2SLGBTQ+ Product Strategy + Plan
- Trestle Ridge Ski-Hill 2022-23 Season report
Regular Council
Council will discuss financial variance reports, including a $582,000 fire truck purchase. The meeting includes reviews of grant applications for Experience Ontario and the Community Transportation Program, as well as a request for the Thunder Bay Autosport Club to use airport property.
- Purchase of new Fire Truck for $582,000
- Arena North Wall project PO issued for $55,000
- Ammonia piping project PO issued for $50,000
- 2023-2024 Experience Ontario Grant Application
- Thunder Bay Autosport Club request for use of Terrace Bay Airport Property
Regular Council
Council is reviewing a proposed five-year tourism marketing plan and receiving updates on water treatment plant repairs. The meeting also includes discussions on arena usage and various administrative reports.
- Approval of the Township of Terrace Bay Five-Year Tourism Marketing Plan
- Update on Water Treatment Plant lightning strike repairs with an engineering assessment cost up to $33,500
- Appointment of C. Hansen to the Supportive Housing Committee
- Discussion on temporary relief from Bylaw 29-2014 regarding street and lawn sweeping
- Report on 2023 Arena Usage showing 9,463 unique visits
Regular Council
The Council will discuss municipal operations including pool staffing, arena infrastructure enhancements, and a social media marketing report. The meeting includes a presentation on the 2022 annual water report and a decision on a customer service agreement for the refrigeration ice plant.
- By-law 12-2023: Customer Service Agreement with BERG Industrial Service
- NOHFC Application 7510188 for Terrace Bay Memorial Arena Capital Infrastructure Enhancements
- Customer Service Agreement for the Refrigeration Ice Plant
- Annual Spring Clean-up Week and Household Hazardous Waste Day
- Ontario Clean Water Agency 2022 Annual Report presentation
Regular Council
The Township of Terrace Bay is meeting to discuss the sale of vacant surplus land and agreements for helipad maintenance and staff remuneration. The session includes presentations from the Ontario Clean Water Agency and MPAC.
- Proposed sale of surplus land at 58 Parkway Place (By-law 09-2023)
- Agreement with ORNGE for maintenance and repair of the Terrace Bay Helipad (By-law 10-2023)
- By-law 11-2023 to fix remuneration for senior staff and non-union personnel
- Report on surplus equipment regarding a 1991 Landfill Bulldozer
- Ontario Clean Water Agency 2022 Municipal Annual Summary Report presentation
Regular Council
Council will discuss the 2023 Operating and Capital Budget and a proposed budget increase of 3.86%. The body is also deciding on several agreements regarding childcare assessments, accessibility funding, and land sales.
- By-law 5-2023 to adopt the 2023 budget estimates
- Sale of surplus land (Part 4 on Plan 55R12801) to the Ministry of Transportation for $1
- Agreement with Northern Policy Institute for a childcare needs assessment
- Agreement with Employment and Social Development Canada for the Enabling Accessibility Fund
- Appointments of K. Shermack to Supportive Housing Committee and S. Wallwin to Community Development and Waterfront Committees
Special Council
The Township of Terrace Bay will hold a special council meeting to present and discuss the 2023 Budget.
- Presentation and discussion of the 2023 Budget
Regular Council
Council is discussing a resolution to oppose Bill 3, which would grant mayors additional authority over budgets and professional staff. The body is also reviewing the appointment of a new volunteer firefighter and an amendment to a property sale to the MTO.
- Proposed resolution opposing Bill 3 regarding mayoral powers and the Municipal Act, 2001
- Recommendation to hire Emma Desjardins as a Volunteer Firefighter with $1,800 for protective equipment
- Discussion on an amendment to the sale of property to the Ministry of Transportation (MTO)
- Discussion on the Student Councillor Program/Youth Council
- In-camera session regarding a Landfill Update and potential litigation
Special Council
The Township of Terrace Bay Council is meeting to present and discuss the 2023 Budget. No other substantive items are listed on the agenda.
- Presentation and discussion of the 2023 Budget
Regular Council
The Terrace Bay Council is meeting to discuss the sale of surplus land on Millennium Drive to the Ministry of Transportation. The body will also review a post-election accessibility report and approve payroll disbursements.
- Proposed sale of surplus land (Parts 3, 4, 5 & 10 on Plan 55R11734) on Millennium Drive for $105,000
- By-law 4-2023 to authorize the sale of surplus land
- Approval of December 2022 and January 2023 general disbursements
- 2022 Post-Election Accessibility Report
- Review of Terrace Bay Public Library January 10, 2023 meeting minutes
Regular Council
Council is meeting to discuss the 2023 interim tax levy and related by-law. The body will also review grant applications for summer students and a submission to the Ontario Trillium Fund.
- By-law 03-2023 to provide for a 2023 interim tax levy estimated to produce $1.859M in revenue
- Information report on Canada Summer Jobs and Summer Experience Program grant applications totaling $90,834
- Information item regarding Ontario Trillium Fund - Resilient Communities Fund submission
- Approval of December 2022 payroll and disbursements
Regular Council
The Terrace Bay Council is meeting to discuss the sale of surplus property and items, a pre-budget survey, and a proposal for Phase 2 of the Lake Superior North Shore Tourism Project. The body will also review reports regarding the hiring of a volunteer firefighter and supportive housing updates.
- By-law 2-2023 to approve the sale of surplus property at 8 Terrace Heights
- Proposal for Lake Superior North Shore Tourism Project Phase 2
- 2023 Pre-Budget Survey presentation
- Report on the hiring of a volunteer firefighter
- Budget Public Open House scheduled for January 25, 2023
Regular Council
Council is meeting to discuss and decide on the 2023 water rates and the associated by-law. The proposed increase aims to offset operating costs and add approximately $28,000 to water system reserves.
- By-law 1-2023 to establish 2023 Water Rates with a proposed 3.0% increase
- Proposed annual resident cost impact of $24.41 per year ($6.10 per bill)
- Discussion on the Committee Appointment Process
- Strategic Planning 2022-2026 Council discussion