Trent Hills public meetings in 2023
47 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Council
Council will review the 2024 Municipal Budget and the 2024 Water and Wastewater Budgets. The agenda also includes several land severance and zoning amendment applications for properties in the Township of Percy.
- 2024 Municipal Budget approval ($37,760,624)
- 2024 Water Budget approval ($7,616,452)
- 2024 Wastewater Budget approval ($6,194,078)
- Severance and rezoning for 99 Mapledean Road (Eric Bockus)
- Severance and rezoning for 3698 County Road 30 (Donna and Ronald McGee)
Public Hearings/Public Meetings
This meeting includes public hearings regarding land severance and zoning amendment applications in Seymour and Percy Townships. The council will also review the proposed 2024 Building Department fee schedule. These sessions are held to receive public feedback for staff recommendation reports.
- Severance and zoning amendments for 2518 13th Line East, Seymour (B28/2023, B29/2023, C20/2023)
- Severance and zoning amendments for 220 Campbell Road, Percy (B30/2023, C21/2023)
- Proposed 2024 Building Department fee schedule
Police Services Board
The board will meet to appoint a Chair for the remainder of 2023. The agenda includes receiving the Ontario Provincial Police report for September and October 2023 and an update on the Zone 3 OAPSB meeting.
- Appointment of a Chair for the balance of 2023
- Review of Ontario Provincial Police (OPP) September-October 2023 report
- Update regarding the Zone 3 OAPSB Meeting held November 27, 2023
- Approval of minutes from the September 25, 2023 meeting
Heritage Advisory Committee
The committee will review historic information regarding a Heritage Awareness Plaque Program application for 89 Albert Street East in Hastings. Members will also receive updates on previous committee items and recent Council motions regarding property designations.
- Heritage Awareness Plaque Program Application: 89 Albert Street East, Hastings
- Status update on previous committee items (Report HAC-2023-01)
- Receipt of Council motions for property designations at 52 Main Street, Warkworth and 280 Grand Road, Campbellford
Council
The Trent Hills Council is reviewing the 2024 draft municipal, water, and wastewater budgets. The meeting includes a presentation on the Draft Development Charges Study and decisions on several community improvement grants. Additionally, Council will consider a tender award for the Hastings Water Standpipe replacement.
- Tender award to Peak Construction Limited for $3,779,900.00 for the Hastings Water Standpipe replacement
- Review of the 2024 Draft Municipal Budget and 2024 Draft Water and Wastewater Budget
- Presentation on the Draft Development Charges Study by Watson & Associates Economists
- Community Improvement Plan funding requests for Bridge Street East, Main Street, and Front Street East
- Assumption of Pollock Road into the municipal road system
Community Development Advisory Committee
The Community Development Advisory Committee is receiving a project update regarding the Active Transportation and Trails Plan. The presentation by CIMA+ covers the plan's vision, ambitious goals, and recommendations for local cycling and connectivity.
- Active Transportation and Trails Plan - Project Update
Council
The meeting includes the presentation of the 2024 draft municipal budget and the 2024 draft water and wastewater budget. Council will also consider heritage designations for properties in Warkworth and Campbellford. Additionally, the council will discuss participating in a regional housing and homelessness task force.
- Presentation of 2024 Draft Municipal Budget (Report FIN-2023-023)
- Presentation of 2024 Draft Water and Wastewater Budget (Report FIN-2023-024)
- Heritage designation applications for 52 Main Street, Warkworth and 280 Grand Road, Campbellford
- By-law 2023-138 regarding the operation of municipally-owned cemeteries
- Intent to participate in an Inter-Municipal Task Force for Housing and Homelessness
Special Council
The Special Council meeting includes a closed session to discuss labour relations, employee negotiations, and an organizational review involving personal matters. The council will also pass By-law No. 2023-145 to confirm the proceedings of this meeting.
- Closed session regarding labour relations and employee negotiations
- Discussion of personal matters related to an organizational review
- By-law No. 2023-145 to confirm meeting proceedings
Public Hearings/Public Meetings
The municipality is holding public hearings to receive feedback on two land severance and zoning amendment applications. These proposals involve creating new residential parcels within the geographic Township of Percy. No final decisions will be made during this meeting.
- Severance B26/2023 and Zoning C18/2023 for 99 Mapledean Road
- Severance B27/2023 and Zoning C19/2023 for 3698 County Road 30
Heritage Advisory Committee
The committee is reviewing applications to designate two properties under the Ontario Heritage Act. These include 52 Main Street in Warkworth and 280 Grand Road in Campbellford. Recommendations regarding these designations will be forwarded to Council.
- Designation application: 52 Main Street, Warkworth
- Designation application: 280 Grand Road, Campbellford
- Approval of September 26, 2023 meeting minutes
Council
The Council will review several municipal officer reports including water/wastewater operations and building department activity. The meeting also includes discussions on a community improvement plan application and multiple land severance requests.
- Community Improvement Plan funding request for 10 Front Street East, Hastings up to $840
- Severance Consent Application B19/2023 for 3131 Burnbrae Road
- Severance Consent and Zoning Amendment Application C14/2023 for 870AA 6th Line West
- Lower Trent Conservation 2024 Draft Budget presentation
- Motion regarding the impact of provincial court backlog measures in Northumberland County
Council
The meeting includes reviewing a cemetery by-law update and trail maintenance permissions for the Northumberland & District ATV Club. Council will also consider road closure applications for several upcoming holiday parades and events.
- Permission for Northumberland & District ATV Club to perform trail maintenance
- By-law 2023-136: Agreement with Campbellford Rebels
- By-law 2023-137: Agreement with Hastings Ice Rink Committee
- Road closure applications for Remembrance Day and Warkworth Santa Claus parades
- Review of Cemetery By-law Update
Public Hearings/Public Meetings
The municipality will hold public hearings regarding three separate land applications. These include requests for property severances and zoning changes in the Township of Percy, Town of Campbellford, and Township of Seymour.
- Severance and Zoning Amendment (B23/2023, C16/2023) at 561 and 551 Concession Road 3 West, Township of Percy
- Severance Consent Application (B24/2023) for 4 Taylor Lane and 2 Taylor Lane, Town of Campbellford
- Severance and Zoning Amendment (B25/2023, C17/2023) at 12 Bannon Road and Bannon Road – 5th Line West, Township of Seymour
Heritage Advisory Committee
The committee is reviewing potential heritage property designations and updating a designation letter template. Members are also reviewing the Heritage Awareness Plaque Program and draft layouts for heritage brochures.
- Review of potential properties for heritage designation
- Approval of Draft Potential Heritage Letter Template
- Heritage Awareness Plaque Program: Cow Palace & Warkworth Community Ice Arena
- Heritage Awareness Plaque Program: Warkworth Fairgrounds
- Heritage Awareness Plaque Program: Union Bank Building - Hastings
Council
The Council will review several planning matters including a draft approval extension for the Nappan Island Subdivision and a road allowance closure in the Township of Seymour. Additionally, the meeting includes discussions on municipal underground services acceptance and an easement transfer to Hydro One Networks Inc.
- Extension of draft approval for Nappan Island Subdivision (SB01/2017) to December 31, 2026
- Acceptance of municipal underground services for Alziadeh Land Development Corp. (SB01/2019 Phase 1)
- Road allowance closure and land transfer in the Township of Seymour (RA03/2023)
- Transfer of easement to Hydro One Networks Inc. on Wartman Road
- Minor variance application for property in the Township of Percy
Police Services Board
This meeting consists of procedural items including the approval of minutes from June 26, 2023. The board will also receive information from the Ontario Provincial Police and a Black Cat Radar Report for gravel roads.
- Approval of June 26, 2023, meeting minutes
- OPP Report (June-August 2023)
- Black Cat Radar Report - Gravel Road (July-August 2023)
Special Council
The Special Council meeting consists of a tour of several municipal public works yards. The agenda includes a tour of locations in Campbellford, Warkworth, and Hastings.
- Public Works Facility Tour: Seymour Public Works Yard (315 County Road 38, Campbellford)
- Public Works Facility Tour: Alma Public Works Yard (189 Alma Street, Campbellford)
- Public Works Facility Tour: Percy Public Works Yard (12 Dudley Road, Warkworth)
- Public Works Facility Tour: Hastings Public Works Yard (146 Elgin Street, Hastings)
- By-law No. 2023-130 to confirm the proceedings of the meeting
Council
Council is reviewing several municipal reports including a new sidewalk installation policy and infrastructure rehabilitation bids. The meeting includes decisions on contract awards for road work and a utility terrain vehicle, as well as various community improvement plan applications.
- Infrastructure rehabilitation at Park St. and Wellington St. via Dekeyser Excavating Ltd. for $259,785.00 plus HST
- Approval of the Sidewalk Installation Policy (POL-PWK-003)
- Community Improvement Plan funding request for 50 Front Street N., Campbellford up to $5,000
- Purchase of a Utility Terrain Vehicle from Deerhaven Power Sports Ltd. for $42,106.00 plus HST
- Hastings Hydro Reserve Fund application for a 40 foot shipping container
Public Hearings/Public Meetings
The municipality will hold public hearings regarding multiple land severance and zoning amendment proposals in the Township of Seymour. These include lot additions, lot creations, and zoning changes for properties on Burnbrae Road, 6th Line West, and 12th Line West.
- Severance Consent Application B19/2023: Lot addition at 3131 Burnbrae Road
- Severance Consent Application B20/2023: Lot creation and zoning amendment at 870AA 6th Line West
- Severance Consent Applications B21/2023, B22/2023, and Zoning Amendment C15/2023: Proposed at 1179 12th Line West
Special Council
The Council will receive a presentation regarding the Trent Hills Community Risk Assessment and Fire Master Plan. The assessment identifies high-level risks, including fires in residential and industrial occupancies. The Council is asked to support the plan's recommendations in principle.
- Presentation on Community Risk Assessment and Fire Master Plan
- By-law No. 2023-121 regarding meeting proceedings
Council
Council will receive reports on building activity, municipal projects, and water services. The agenda includes awarding a contract for Ranney Street North Reconstruction and approving land severances on Meyers Island Road.
- Award of $3,689,493.66 contract to Drain Brothers Excavating Limited for Ranney Street North Reconstruction
- Approval of severance applications B49/2022 and B50/2022 for Northumberland Summer Resorts on Meyers Island Road
- Zoning amendment for Northumberland Summer Resorts to Environmental Protection and Special Exception Shoreline Residential zones
- Review of June 2023 Building Department Activity report
- Application to close a road allowance for Cheryl and Garth Westall
Council
The Council is reviewing several municipal reports including asset management levels and budget variances. Key decisions include approving community improvement plan funding and awarding contracts for an asset management plan and winter sand supply.
- Community Improvement Plan funding: $5,000 for 51 Grand Road, Campbellford
- Community Improvement Plan funding: $4,050 for 4 Front Street S., Campbellford
- Asset Management Plan award to Dillon Consulting Ltd. for $87,382.00 plus HST
- Winter sand supply contract awarded to Drain Bros. Excavating Limited for $344,550.00 plus HST
- Approval of municipal equipment use for the 2023 Warkworth Fall Fair
Public Hearings/Public Meetings
The Municipality of Trent Hills will host public meetings to receive feedback on several planning applications. These include a zoning amendment for undersized lots in Campbellford and various land severance requests in Percy and Seymour Townships. No final decisions will be made during this meeting.
- Zoning Amendment C13/2023: Recognizing 9 undersized lots on Union Street, Campbellford
- Severance Consent B15/2023: Creating a 34.25-acre residential lot at 60 Collins Road
- Severance and Zoning Applications (B16/2023, B17/2023, C12/2023): Providence Homes at 256 Percy Boom Road
- Severance Consent B18/2023: Application for 629 Concession 3 West in Percy Township
Heritage Advisory Committee
The committee is reviewing heritage property registries, including a draft designated properties catalogue. Discussions also include updates to the Percy Heritage Brochure and a plaque program application for 24 East Street Warkworth.
- Review of Draft Trent Hills Designated Heritage Properties Catalogue 2023
- Potential heritage property designations to be brought forward in September 2023
- Draft Updated Percy Heritage Brochure
- Heritage Awareness Plaque Program Application: 24 East Street Warkworth - The Cow Palace
Council
The Council is reviewing building department activity and hearing deputations on tourism and wastewater connection charges. The meeting includes decisions on several land severance and zoning amendment applications in Percy and Seymour townships.
- Approval of lot addition for 92 Nelson Drive and 43 Ward Road (approx. 40 acres)
- Approval of severance and rezoning at 196 Ward Road to Rural Residential and Environmental Protection zones
- Approval of severance and easement applications for 29 Crowe River Road
- Tourism update from the Trent Hills Chamber of Commerce
- Discussion regarding mandatory wastewater connection charges at 21 Centre Avenue, Warkworth
Police Services Board
The Board is reviewing various police reports, including an OPP Municipal Policing Bureau presentation and radar data. Additionally, the Board is considering a request to have the Ontario Association of Police Service Boards issue a press release regarding officer safety and stereotyping.
- OPP Municipal Policing Bureau Presentation by Sergeant Lisa Rotar
- Ontario Provincial Police report covering March through May 2023
- Black Cat Radar Reports for Bay Street East, Queen Street West, and Honey Line
- Radar Sign Summary Report for Trent Drive (May 2023)
- Request to the OAPSB regarding a press release on police officer safety
Accessibility Advisory Committee
The committee is scheduled to receive several municipal documents and by-laws. These include a new by-law to continue the committee and various accessibility policies.
- By-law No. 2023-061: A By-law to Continue an Accessibility Advisory Committee
- By-law No. 2023-015: Procedural By-law for Council and Advisory Bodies
- Accessibility Plan - 2021-2023
- Policy #POL-AODA-001: Accessible Customer Service Policy
- Policy #POL-AODA-002: Integrated Accessibility Standards Policy
Community Development Advisory Committee
The committee will receive an update regarding the Active Transportation and Trails Plan. Members will also review progress on previous committee mandates and discuss potential initiatives for 2023.
- Active Transportation and Trails Plan Update (Report EDC-2023-07)
- Update on Committee Mandated Activities from the Previous Term (Report CDAC-2023-01)
- Discussion of possible 2023 committee initiatives
- Receipt of Procedural By-law No. 2023-015
Council
The Council will meet to adopt the Trent Hills Strategic Plan 2023-2027 and review several infrastructure awards. The agenda includes decisions on road rehabilitation projects and a GIS services agreement with Northumberland County. Additionally, Council will appoint a representative to the Crowe Valley Conservation Authority.
- Awarding $599,537.26 contract to Dekeyser Excavating Ltd. for Park St. and Wellington St. infrastructure rehabilitation
- Awarding $99,994.50 contract to Tim Donaldson Excavating Limited for asphalt road rehabilitation
- Adoption of the Trent Hills Strategic Plan 2023-2027
- Approval of $2,762 in funding for Community Improvement Plan at 30 Bridge St North, Hastings
- Appointment of Deputy Mayor Michael Metcalf to the Crowe Valley Conservation Authority
Special Council
The Special Council meeting includes a closed session regarding labour relations and personal matters related to Fire Chief recruitment. The council will also consider By-law No. 2023-092 to confirm the proceedings of this meeting.
- Closed session: Labour relations/employee negotiations (Fire Chief Recruitment)
- By-law No. 2023-092: A By-law to Confirm the Proceedings of the Council meeting
Heritage Advisory Committee
The committee will receive information regarding Bill 23 changes to the Ontario Heritage Act. The agenda also includes a heritage plaque application for "The Cow Palace" in Warkworth and an updated Percy Heritage Brochure.
- Heritage Awareness Plaque Application: 24 East Street Warkworth - The Cow Palace
- Information on Bill 23 changes to the Ontario Heritage Act
- Review of updated Percy Heritage Brochure
- Receipt of By-law No. 2023-053 (Committee Mandate)
Council
Council will review the Draft Strategic Plan 2023-2027 and consider several land severance applications. The meeting also includes decisions on a building software contract and security deposits for network installations.
- Award of $248,992.66 plus HST to PSD Citywide for permit and licensing software
- Approval of $10,000.00 security deposit from Bell Canada for Fibe Network installation
- Severance consent and rezoning approval for Chad Jolicoeur at 271 County Road 42
- Severance consent approval for James Orr on County Road 25 / Heath Drive
- Approval of $6,000.00 community improvement funding for 25 Doxsee Avenue S., Unit 7A
Council
Council is reviewing the 2022 draft consolidated financial statements and audit documents. The meeting includes discussions on community improvement plan funding, land severance requests, and a park operating agreement.
- Approval of 2022 Draft Consolidated Financial Statements
- $5,000 Community Improvement Plan funding for 29 Front Street S., Campbellford
- $10,000 Community Improvement Plan funding for 84 Bridge St E., Campbellford
- Denial of severance and zoning amendment applications for James Orr in Percy Township
- Approval of Batavia Developments Inc. subdivision application near Darnley Street
Public Hearings/Public Meetings
The Municipality of Trent Hills is conducting statutory public hearings to receive feedback on various land use proposals. These include severance consent applications and zoning amendments across Percy, Seymour, and Campbellford. No decisions will be made during these specific meetings.
- Severance Consent B07/2023: Lot addition at 92 Nelson Drive, Percy Township
- Severance Consent B08/2023 and Zoning Amendment C06/2023 at 196 Ward Road
- Severance Consent B09/2023, B10/2023, and Zoning Amendment C07/2023 at 29 Crowe River Road
- Zoning Amendment C11/2023 for 185 Alma Street, Campbellford
- Municipality-wide Zoning Amendment Application C10/2023
Council
The Trent Hills Council is reviewing the 2023 tax rate approval and updates on the County's state of affairs. The meeting includes discussions on water system compliance, active transportation plans, and various subdivision applications. Decisions were made regarding municipal equipment procurement and local parkland contributions.
- Awarded $396,707.00 contract to Winslow Gerolamy Motors Limited for a Tandem Plow Truck
- Approved $24,145.00 annual agreement with YMCA Northumberland for the outdoor pool
- Approved extension of draft approval for Sifton Properties Limited (Haven on the Trent) to September 30, 2026
- Declared Lot 49, Plan 112 surplus and set sale price at $20,000.00 plus HST to Sunny Residence Inc.
- Denied road closure application for Hennessy & Brophy in Gore 1 and Seymour/Murray
Police Services Board
The Police Services Board will meet via electronic participation to appoint a 2023 Chair and adopt the municipality's procedural by-law. The agenda includes reports from the Ontario Provincial Police and various radar speed reports.
- Appointment of the 2023 Board Chair
- Adoption of Municipality Procedural By-law No. 2023-015
- Update on Northumberland County OPP Detachment Board
- OPP Report covering September 2022 to March 2023
- Black Cat Radar Reports for Water Street and Trent Drive (April 2023)
Council
Trent Hills Council is reviewing a revised $20,875,060.00 construction budget for the Campbellford Recreation and Wellness Centre. The agenda also includes approving an infrastructure assessment contract and funding for flood plain mapping. Other items involve new flag policies and upcoming special event applications in Hastings.
- $20,875,060.00 construction budget update for Campbellford Recreation and Wellness Centre
- $112,171.71 contract award to Civica Infrastructure Inc. for water and wastewater assessments
- $50,000 contribution toward the Trent River Flood Plain mapping project
- Minor variance application for a yard setback reduction at 48 Centre Ave.
- Approval of Hastings Canada Day road closures and event use of Former Ball Diamond
Public Hearings/Public Meetings
The municipality will hold public hearings regarding two separate property applications. These include a request by Chad Jolicoeur to sever a 2-acre parcel at 271 County Road 42, and a request by James Orr regarding property on County Road 25.
- Severance and zoning amendment for 271 County Road 42 / Donegal Road (Chad Jolicoeur)
- Severance and zoning amendment for County Road 25 / Heath Drive (James Orr)
Council
The Trent Hills Council meeting includes decisions on municipal contracts and various land use applications. The agenda covers sidewalk replacement, subdivision agreements, and rezoning requests. Staff will also continue work on short-term accommodation policies.
- Awarding sidewalk removal and replacement contract to Avion Construction Group Inc. for $91,805.00 plus HST
- Rezoning of Gummow Road from Rural/Environmental Protection to Special Rural Residential/Environmental Protection
- Approval of a severance consent application at 10 Old Highway 30 to create a nature reserve
- Direct award of Development Charges Background Study to Watson & Associates Economists Ltd. for $40,000.00 plus HST
- Exemption from the Exotic Animals By-law for pythons at 531 Concession Road 13 East
Council
Council will consider several financial and infrastructure matters, including an organizational review award and calcium chloride supply bids. The meeting also includes discussions on water connection requests and municipal service asset assumptions.
- Award of $47,280.00 plus HST to Blackline Consulting for Organizational Review
- Calcium chloride supply awards: $0.1970 per litre (20% solution) and $0.3709 per litre (35% solution)
- Water connection deputation regarding 100 Banta Road
- Assumption of municipal service assets for First Street Townhouse Development (Ferris Court)
- Temporary road closure of Saskatoon Avenue for the Ranney Gorge Run on May 7, 2023
Public Hearings/Public Meetings
The municipality is holding public hearings regarding multiple property severance and zoning requests. These include a proposal for two parcels on Highway 30, a request for Friendly Acres Road, and an application for Rylestone Road.
- Severance and zoning amendment for Highway 30, Township of Seymour (Angeliki Liagouris / Nivethika Athesivan)
- Severance consent application for 276 and 278 Friendly Acres Road, Township of Percy (Albert and Zita Crowley)
- Severance and zoning amendment for 26 Rylestone Road, Township of Seymour (Trevor and Terry Dunk)
Council
The Council is reviewing several municipal reports including a 2022 Road Needs Study and the purchase of a diesel powered motor grader. Discussions also include community facility requests, development agreements, and special event applications.
- Approval of the 2022 Road Needs Study by GHD Engineering
- Award of $550,670.00 plus HST to Brandt Tractor Ltd. for a Diesel Powered Motor Grader
- Community Improvement Plan funding request for 27 Front Street West, Hastings up to $16,745
- Request from Warkworth Community Service Club to hold the Donnybrook at Warkworth Arena
- Special event applications for Tea and Tarot on the Trent and Celebrate Summer - Celebrate Dad
Council
Trent Hills Council is reviewing several municipal reports and development applications. The meeting includes decisions on funding for a new tandem plow truck and the Active Transportation and Trails Plan contract. Additionally, Council addressed road closure requests and community improvement funding.
- Approved $440,000 for the acquisition of a Tandem Plow Truck
- Awarded CIMA+ $47,420 plus HST for the Active Transportation and Trails Plan
- Approved up to $8,200 in funding for a Community Improvement Plan application at 52 Doxsee Ave North
- Authorized the closure and transfer of portions of Wartman Road
- Set the sale price for municipal road allowance lands at $15,000 plus HST
Public Hearings/Public Meetings
The municipality is conducting public hearings to receive feedback on two applications. This includes a proposal to sever 40.87 hectares at 10 Old Highway 30 for a nature reserve and a zoning amendment at 531 Concession Road 13 East. No decisions will be made during this meeting.
- Severance Consent Application B01/2023: 10 Old Highway 30 (nature reserve creation)
- Zoning Amendment Application C01/2023: 531 Concession Road 13 East
Council
The Council will consider awarding several large-scale watermain and sanitary infrastructure contracts. The agenda also includes financing for the Nappan Island Bridge Rehabilitation Project and appointments to the Campbellford BIA Board.
- Awarding Hastings Second Watermain Crossing tender to GIP Paving Inc. for $1,278,945.32 plus HST
- Awarding Seymour Quarry Road infrastructure improvements to Behan Construction Ltd. for $1,021,147.77 plus HST
- Financing the Nappan Island Bridge Rehabilitation Project for $758,878.84
- Appointing five members to the Campbellford BIA Board of Management
- Approving a Fee for Service agreement with Trent Hills Chamber of Commerce through 2027
Special Council
This special council meeting focuses on member orientation and procedural confirmations. The agenda includes a closed session for the education or training of members and the adoption of By-law No. 2023-013 to confirm the proceedings of the meeting.
- Closed session for member orientation and training
- By-law No. 2023-013 to confirm council proceedings
- Motion to suspend procedural by-law limits on meeting duration
Council
Council will consider the adoption of the 2023 municipal budget, which includes a tax levy requirement of $15,209,303. The meeting also covers approval for water and wastewater budgets and a by-law regarding a road allowance closure in Percy Township.
- Approval of 2023 Municipal Budget ($38,710,839 total)
- Approval of 2023 Water ($8,932,620) and Wastewater ($3,193,304) budgets
- By-law to close and sell part of a road allowance in Percy Township
- Update on Campbellford Memorial Hospital Redevelopment Project
- Lot and block reconfiguration for Nappan Island Subdivision Phase 1