Warwick public meetings in 2021
46 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Regular Council
Warwick Township Council's regular meeting on December 6, 2021 includes several staff reports and by-laws. Key items include approving a contract with Scytl Canada for internet voting services in the 2022 municipal election, a 2% COLA increase for non-union staff, and a by-law to exempt the township from the Line Fences Act. Council will also hear a delegation about the proposed Heritage Creek parkland and consider a petition for drainage works on Parker Drain.
- Approve $14,709.29 (incl. HST) contract with Scytl Canada for internet voting in 2022 election
- Approve 2% COLA increase for non-union staff in 2021 budget
- By-law 113 of 2021 to exempt Warwick Township from Line Fences Act
- Delegation at 6:10 p.m. from Frank Callipari on proposed Parkland Heritage Creek
- Approve addition of petition for drainage works on Parker Drain
Special Council - 24 Nov 2021 - BUDGET
Warwick Township Council is holding a special meeting to receive the presentation of the proposed 2022 operating and capital budget by Treasurer Trevor Jarrett. The agenda includes a confirming by-law and the budget presentation, with detailed revenue and expense figures provided in the attached documents. The meeting is primarily a budget review session.
- Proposed 2.50% tax rate increase for 2022
- Total operating expenses budgeted at $11,799,754 for 2022
- Total operating revenue budgeted at $9,913,982 for 2022
- Host reimbursement fees (waste) budgeted at $4,000,000 for 2022
- By-law 111 of 2021 - Confirming By-law
Regular Council
Warwick Township Council will consider awarding a $328,186 culvert tender, approve drainage improvements, and review the 2021 Twin Creeks Landfill annual report. The meeting also includes routine approvals of minutes, accounts, and by-laws, plus a closed session for personnel, land, and legal matters.
- Award Culvert No. 5 tender to JLH Excavating for $328,186 plus HST
- Proceed with Dare Drain improvements under the Drainage Act
- Reduce landfill landscaping line of credit from $40,000 to $5,000
- Approve by-laws including water/sewer rates and CUPE agreement
- Remove regular COVID-19 operations report from standing agenda
Committee of Adjustment
The Warwick Committee of Adjustment will hold a public hearing on November 1, 2021, to consider Application A-01-21 by Sandy Wilcox for a minor variance to build a single detached dwelling with an attached garage on the east side of Nauvoo Road. The application seeks relief from Agricultural-1 zone requirements, including minimum lot frontage, lot area, and setbacks from nearby livestock facilities. The committee will also approve minutes from the September 8, 2021 meeting.
- Application A-01-21 (Wilcox): minor variance for 148.6 m² dwelling, seeking relief from 45 m minimum frontage (proposed 30.79 m) and 0.8 ha minimum lot area (proposed 0.188 ha)
- Variances requested for setbacks from livestock facilities at 7966 Zion Line (596 m vs 648 m required), 7804 Zion Line (470 m vs 595 m required), and 5876 Nauvoo Road (300 m, compliant)
- St. Clair Region Conservation Authority and County of Lambton have no concerns with the proposed variance
- Public hearing to be held electronically via Zoom; registration required by October 29, 2021
- Approval of minutes from September 8, 2021 Committee of Adjustment meeting
Regular Council
Warwick Township Council will consider several reports, including a COVID-19 vaccination policy for council members, a Community Improvement Plan committee recommendation, and a 2022 meeting calendar. They will also receive updates on municipal service levels and COVID-19 impacts, and the status of the township's emergency declaration. The meeting includes a closed session for matters related to identifiable individuals, land acquisition, litigation, and solicitor-client privilege.
- Report CL-25-21: COVID-19 Vaccination Policy for Council Members
- Report F-07-21: Community Improvement Plan Committee Recommendations
- Report CL-24-21: Proposed 2022 Calendar of Meetings
- By-law 106 of 2021: Site Plan Agreement for 460 Victoria Street
- Verbal update on Enbridge Safe Communities Grant ($5,000 credit for fire training materials)
Regular Council
Warwick Township Council is meeting to approve the 2020 Consolidated Financial Statements, receive updates on the Official Plan process, and hear about construction progress on the new Municipal Office. Council will also consider resuming in-person meetings and amending the procedural by-law to allow electronic participation outside of declared emergencies.
- Approval of 2020 Consolidated Financial Statements
- Update on Warwick's Official Plan process and feedback
- Construction update for new Municipal Office and final grading on Scenic Court
- Consideration of resuming in-person Council meetings
- Amendment to Procedural By-law for electronic meeting participation
Special Council
Warwick Township Council is meeting to consider accepting the Parks, Recreation, Tourism and Culture Master Plan, which outlines 44 recommendations for parks, facilities, and services over the next 10 years. Council will also receive a verbal update on a fundraising campaign and a progress report on the East Lambton Community Complex construction. The meeting includes a presentation of the Master Plan by the consulting firm Monteith Brown Planning Consultants.
- Acceptance of the Parks, Recreation, Tourism and Culture Master Plan with 44 recommendations
- Progress report on East Lambton Community Complex construction
- Verbal update on fundraising campaign from Parks & Recreation Manager
- By-law 102 of 2021 (Confirming By-law) to be read and passed
Development Committee
The Development Committee is meeting but has no public agenda items, delegations, or correspondence. The only substantive business is a closed (in camera) session to discuss personal matters about an identifiable individual and a proposed or pending land acquisition or disposition. No decisions or discussions are scheduled for open session.
- Closed session under Municipal Act Section 239(2)(b) for personal matters about an identifiable individual
- Closed session under Municipal Act Section 239(2)(c) for proposed or pending acquisition or disposition of land
Regular Council
Warwick Township Council will consider staff recommendations to apply for ICIP Green Stream funding for watermain replacements on Sunset Avenue, Erie Street, St. Clair Street, and John Street, and to pass several by-laws including the Eastman-Meadows Drain and a site plan agreement. The meeting also includes a Court of Revision for the drain, a delegation on waste management, and a closed session for personal, land, labour, and legal matters.
- ICIP Green Stream grant application for watermain replacement on Sunset Avenue, Erie Street, St. Clair Street, and John Street
- By-law 88 of 2021 - Eastman-Meadows Drain
- By-law 99 of 2021 - Municipal Modernization Fund Transfer Agreement
- By-law 100 of 2021 - Site Plan Agreement for 521 Victoria St - Northbrooke Limited
- Court of Revision for Eastman-Meadows Drain 2021
Committee of Adjustment
The Committee of Adjustment will consider consent application B-06-21 to sever two agricultural properties at 7680 Confederation Line and 5528 Underpass Road that were unintentionally consolidated on title. Staff recommend approval, noting the severance is a lot adjustment for legal/technical reasons and would not create new lots. The St. Clair Region Conservation Authority has no concerns.
- Consent application B-06-21 to sever 7680 Confederation Line and 5528 Underpass Road
- Proposed severance would correct inadvertent title consolidation of two farm parcels
- Staff recommend approval with conditions including a $250 deed stamping fee
- Properties are zoned Agricultural 1 (A1) and are undersized relative to the 38 ha minimum
- St. Clair Region Conservation Authority has no concerns with the application
Warwick Township Cemetery Board
The Warwick Township Cemetery Board is meeting to review correspondence, including a request from Marlene Manders for a by-law exemption to repurchase two unused plots in a family plot where two burials have occurred. The board will also discuss cemetery operations, expansion planning, and correspondence about groundwater monitoring and a landfill environmental assessment. No delegations are scheduled.
- By-law exemption request from Marlene Manders to repurchase two unused plots at Warwick Cemetery
- Correspondence from RWDI about 2021 semi-annual groundwater monitoring at Twin Creeks Environmental Centre
- Notice of review of draft Terms of Reference for environmental assessment of Twin Creeks Landfill optimization
- Update on Cemetery Operations Review and Work Plan (CL-20-21)
- Warwick Cemetery Expansion Planning (CL-21-21)
Regular Council
Warwick Township Council will consider applying for Investing in Canada Infrastructure Program (ICIP) Green Stream funding to replace critical watermain infrastructure on Sunset Avenue, Warwick Street, St. Clair Street, and John Street. The council will also receive a draft plan of subdivision application for 7806 Confederation Line, Watford, and vote on several by-laws including a speed limit reduction and community safety zone designation. A special council meeting is proposed for September 30, 2021 to present the Parks & Recreation Master Plan.
- Application for ICIP Green Stream funding for watermain replacement on Sunset Avenue, Warwick Street, St. Clair Street, and John Street
- Draft Plan of Subdivision application by Heritage Creek Subdivision Inc. at 7806 Confederation Line, Watford
- By-law 95 of 2021: Speed limit reduction on Victoria Street and Centennial Ave
- By-law 96 of 2021: Designate a Community Safety Zone
- Approval of $800 sidewalk cleaning contract with Lambton County Developmental Services for 13 weeks
Special Council
Warwick Township Council is holding a special meeting to receive a verbal update on recruiting an Economic Development and Promotions Specialist and to hear a presentation on the Sanitary Sewer Study. The meeting also includes a closed session for personal matters and potential land acquisition or disposition, followed by a confirming by-law.
- Verbal update on recruitment for Economic Development and Promotions Specialist
- Presentation of Sanitary Sewer Study by Chris Lierman, Spriet Associates
- Closed session under Municipal Act for personal matters and land acquisition/disposition
- By-law 92 of 2021 to confirm council resolutions and motions
Regular Council
Warwick Township Council will consider several staff reports and by-laws, including awarding a $142,081 culvert tender, adopting Official Plan Amendment No. 9, and approving a donation for a stray cat program. The meeting also includes delegations on the Eastman-Meadows Drain, an FCM presentation, and Enbridge's natural gas expansion, followed by a closed session.
- Award Roder Drain Culvert Tender to JLH Excavating Inc. for $142,081 plus HST
- Adopt By-law 86 of 2021 for Official Plan Amendment #9 (Five-Year Review)
- Approve one-time donation to Cat Chance for Trap Neuter Release program in Watford
- Consider resuming in-person council meetings (report CL-19-21)
- Approve special event request for Watford Cornfest with fees per schedule
Special Council
Warwick Township Council will consider the 2021 Technical Review Team report on the WM Twin Creeks Landfill and decide on sending it to WM with requests, including reducing a landscaping letter of credit from $40,000 to $5,000. Council will also vote on a resolution supporting WM's Permit to Take Water application, contingent on a condition requiring studies of the Gilliand-Geerts Drain. The meeting includes a closed session for personal, legal, and negotiation matters.
- Directs sending 2021 TRT Review to WM with recommendations on landscaping, water quality, noise, air quality, and financial audit
- Proposes reducing landscaping letter of credit from $40,000 to $5,000
- Resolution to support WM's Permit to Take Water with condition for ecological study and riparian survey along Gilliand-Geerts Drain between Nauvoo Road and Underpass Road
- Requests meeting with WM and MECP to discuss daily inspections and monthly report release
- Closed session under Municipal Act for personal matters, solicitor-client privilege, and negotiations
Development Committee
The Development Committee meeting on July 19, 2021, is largely procedural, with no development items, delegations, or correspondence listed. The only substantive portion is an in-camera session to discuss personal matters about an identifiable individual and proposed or pending land acquisition or disposition, as permitted under the Municipal Act. No decisions or discussions are detailed in the open agenda.
- In-camera session under Section 239(2)(b) for personal matters about an identifiable individual
- In-camera session under Section 239(2)(c) for proposed or pending land acquisition or disposition
Regular Council
Warwick Township Council will consider several staff reports and by-laws, including a temporary-use by-law to permit an accessory structure on a vacant property on Confederation Line, a tender award for culvert work, and a special council meeting for the Twin Creeks Landfill report. The agenda also includes routine approvals of minutes, correspondence, and accounts, plus a closed session for personal, land, and confidential matters.
- Temporary Use By-law for accessory structure on Confederation Line between 7773 and 7793 Confederation Line
- Culvert 44 & 51 Tender Award Recommendation (PW-13-21)
- Special Council Meeting July 20, 2021 for Twin Creeks Landfill Annual Technical Review Team Report
- By-laws: Levying for Westgate Drain No. 1, Tax Rate, Temporary Use, General Borrowing, Site Plan Fee Amendments, Confirming
- Verbal updates on Municipal Modernization Program funding and new Economic Development Specialist
Development Committee
The Development Committee meeting on June 28, 2021, is largely procedural, with no correspondence, delegations, or public items listed. The main substantive portion is an in-camera (closed) session to discuss personal matters about an identifiable individual and a proposed or pending land acquisition or disposition, per the Municipal Act. No decisions or discussions are listed for open session.
- In-camera session under Section 239(2)(b) for personal matters about an identifiable individual
- In-camera session under Section 239(2)(c) for proposed or pending acquisition or disposition of land
Regular Council
Warwick Township Council will hold a public meeting on the Official Plan update, hear staff reports on service levels, facility needs, and farm land leases, and consider tenders and drainage petitions. The meeting includes several action items and a closed session.
- Public meeting on Official Plan update with NPG Planning Solutions
- Farm land lease proposal from John Van Gorp at $300/acre plus HST
- Culvert 52 tender award to JLH Excavating for $93,485 plus HST
- Petitions for drainage improvements on Hagle and Eastman-Van Aert Drains
- Closed session for personal matters, land acquisition, and legal advice
Special Council
Warwick Township Council is holding a special meeting to receive a presentation from Waste Management and HDR Corporation on the Twin Creeks Environmental Centre landfill optimization project's Environmental Assessment Terms of Reference and consultation process. Council will also consider a staff report directing administration to explore a partnership with Brooke-Alvinston to provide ice services for the 2021-2022 season. The meeting includes a confirming by-law and standard procedural items.
- Presentation on Twin Creeks Landfill EA Terms of Reference and consultation process
- Staff report CAO-18-21: partnership with Brooke-Alvinston for 2021-2022 ice season
- By-law 66 of 2021 (Confirming By-law)
- Waste Management has contributed over $24M in host fees and property taxes since 2009
- Proposed landfill optimization could add ~14M m3 airspace, extending site life to 2043
Development Committee
The Development Committee meeting on June 7, 2021, is largely procedural, with no correspondence, delegations, or development items listed for public discussion. The only substantive portion is an In Camera (closed) session to discuss personal matters about an identifiable individual and a proposed or pending land acquisition or disposition, per the Municipal Act. No decisions or actions are listed for the open session.
- No public development items on agenda
- Closed session for personal matters about an identifiable individual (Section 239(2)(b))
- Closed session for proposed or pending land acquisition or disposition (Section 239(2)(c))
Committee of Adjustment
The Committee of Adjustment will hold a public hearing on Application B-05-21 by 1926632 Ontario Inc. to sever 397 Victoria Street into two lots for a future semi-detached dwelling. The agenda also includes approval of minutes from the previous meeting. One written submission opposes the application, stating the lot is too small for a semi-detached house.
- Public hearing for Application B-05-21 to split 397 Victoria Street into 2 lots for a semi-detached dwelling
- Approval of minutes from the May 4, 2021 Committee of Adjustment meeting
- SCRCA has no concerns with the proposed application
- Written opposition from Bruce & Linda Anstey citing lot size concerns
Regular Council
Warwick Township Council will hold a public meeting on a zoning amendment to rezone part of 7140 Egremont Road from Agriculture 2 to Open Space 2 to allow a private campground. Council will also receive updates on a potential land swap in the Official Plan, hear staff reports on municipal services, community complex construction, and road intersection issues, and consider by-laws including a local improvements by-law. The meeting includes a closed session for personal matters, land acquisition, and solicitor-client privilege.
- Public hearing at 6:30 p.m. for zoning amendment Z-05-21 at 7140 Egremont Road (private campground)
- Update at 6:50 p.m. on potential land swap in the Official Plan with County of Lambton
- By-law 63 of 2021 - Local Improvements By-law
- Staff report PW-10-21 on Victoria Street and Warwick Street intersection
- Petition for drainage works on the McKay Drain
Committee of Adjustment
The Warwick Committee of Adjustment will hold public hearings on two consent applications. The first seeks to sever 5270-5280 Nauvoo Road into three commercial lots, where a new township office is planned. The second seeks to adjust property lines and sever 521 Victoria Street into four residential lots for a townhouse development. The committee will also approve minutes from the previous meeting.
- Application B-03-21: Sever 5270-5280 Nauvoo Road into 3 commercial parcels (Watford Investment Group)
- Application B-04-21: Adjust property lines and sever 521 Victoria Street into 4 residential lots (Northbrooke Limited)
- Approval of minutes from March 2, 2021 Committee of Adjustment meeting
- Conditions for B-03-21 include $250 deed stamping fee and one-year deadline for conditions
Regular Council
Warwick Township Council is meeting to consider staff reports and by-laws, including updates on the Township Office Build, the East Lambton Community Complex construction and fundraising, and a recommendation to not rent or run programs in the Watford Community Arena during construction. Council will also vote on adopting an updated fee structure for site plan applications and deposits, and approve a policy for public recruitment to committees and boards. The agenda includes several routine items such as approving minutes, receiving correspondence, and passing multiple by-laws related to drain maintenance and other administrative matters.
- Approve updated Site Plan Application Fees and Deposits (report P&D-12-21)
- Approve recommendation to not rent or run programs in Watford Community Arena during construction (report P&R-23-21)
- Receive and file Infrastructure Ontario Funding report for East Lambton Community Complex (F-05-21)
- Approve policy on Public Recruitment, Selection and Appointments to Committees and Boards (CL-15-21)
- Pass by-laws including borrowing for capital work (By-law 59) and authorizing internet voting for 2022 election (By-law 60)
Special Council - 27 Apr 2021 - Official Plan Review Public Meeting
Warwick Township Council is holding a statutory public meeting to hear feedback on the proposed Official Plan update, which plans for growth to 2046. No decision will be made at this meeting; it is for public input. The agenda also includes discussion of a potential land swap in residential areas and a confirming by-law.
- Public meeting on Official Plan update under Planning Act
- Discussion of potential land swap - residential areas
- By-law 41 of 2021 - Confirming By-law
- Housing growth forecast: 671 units supply, 10 units annual demand
- Active subdivisions: 59 lots
Committee of Adjustment - 26 Apr 2021 - Training Session
This is a training session for the Warwick Township Committee of Adjustment, covering committee structure, roles, procedures, and decision-making. No applications or decisions are on the agenda.
- Committee structure: 2 councillors and 3 public members
- Remuneration: $128.92 per meeting, mileage at $0.55/km
- Training on minor variances, consents, and non-conforming uses
- Conflict of interest and code of conduct rules reviewed
Development Committee
The Development Committee is reviewing site plan application and deposit fees. Staff recommend no change to application fees, adding a $400 fee for amendments, changing deposits to 50% of estimated improvement costs, allowing letters of credit, raising the third-party review deposit to $2,500, and adding cost recovery clauses. The committee will decide on these recommendations.
- No change to site plan application fees ($600 under $50k, $1,200 over $50k)
- New $400 fee for amendments to approved site plans
- Site plan deposit changed to 50% of estimated cost of site improvements
- Deposits payable by letters of credit
- Third-party servicing review deposit increased to $2,500
Warwick Township Cemetery Board
The Warwick Township Cemetery Board is meeting to review financial status, the 2020 annual report, and a proposed cemetery caretaker contract. The board will recommend that Council approve an agreement with Keith's A Cut Above Lawncare for cemetery maintenance. The meeting also includes training, review of previous minutes, and a closed session for personal and litigation matters.
- Recommendation to approve cemetery caretaker contract with Keith's A Cut Above Lawncare (report CL-13-21)
- Review of financial status and 2020 Annual Report submission to Bereavement Authority of Ontario
- Discussion of proposed amendments to Cemetery Care and Maintenance Accounts
- Update on Cemetery Board Actions and 2021 Workplan (report CL-14-21)
- Closed session for personal matters and potential litigation
Special Council - 20 Apr 2021 - Official Plan Review Open House
Warwick Township Council is holding a virtual open house to present the draft Official Plan Amendment and text, and to gather feedback from residents, business owners, and the community. No decision on the Official Plan Update will be made at this meeting; a separate statutory public meeting is scheduled for April 27, 2021. The agenda also includes the passage of a confirming by-law.
- Draft Official Plan Amendment and text available for review and feedback
- Presentation by Mary Lou Tanner of NPG Planning Solutions on the Official Plan Update
- Proposed policies on housing, local economy, farm viability, short-term vacation rentals, green energy, and cannabis growing
- By-law 40 of 2021 to confirm Council resolutions and motions adopted up to April 20, 2021
- Virtual meeting via Zoom; call-in numbers provided
Development Committee
The Development Committee is meeting to receive a verbal update on the deferral of a Planning Fee Review and recommendations, and to consider rescheduling its meetings to avoid conflicts with Council meeting dates. The agenda is otherwise procedural, with no correspondence, delegations, or development items listed. An in-camera session is scheduled for a matter involving personal information about an identifiable individual.
- Verbal update from CAO/Clerk Amanda Gubbels on Planning Fee Review deferral
- Request to reschedule Development Committee meetings to non-Council days
- In-camera session under Municipal Act Section 239(2)(b) for personal matters
Regular Council
Warwick Township Council will decide on awarding an $11,128,634 contract for the Watford Arena Expansion and Community Centre Renovations to Bronnenco Construction Limited. They will also consider two zoning amendments, approve drainage works tenders, and receive several staff reports. The meeting includes a closed session for personal, land, litigation, and negotiation matters.
- Award Watford Arena Expansion project to Bronnenco Construction Limited for $11,128,634
- Zoning amendment for 7806 Confederation Line to rezone from R1/A2 to R2(2) with holding
- Zoning amendment for 521 Victoria Street to rezone from R1 to R3(2)
- Award Aarts Drain No. 2 tender to Robinson Farm Drainage Ltd. for $67,348 total
- Award Hall Drain tender to A.G. Hayter Contracting Ltd. for $64,904.94 total
Special Council
Warwick Township Council is holding a special meeting to receive a fundraising feasibility study for the East Lambton Community Complex, presented by consultant Sue Egles of Inspire. The study recommends proceeding with a $2 million capital campaign, and council will vote on approving the study and directing staff to implement next steps. The agenda also includes a confirming by-law and adjournment.
- Presentation of Fundraising Feasibility Study for East Lambton Community Complex by Sue Egles, Inspire
- Motion to approve the Fundraising Feasibility Study and direct staff to pursue next steps
- By-law 27 of 2021 - Confirming By-law
- Study recommends $2 million campaign goal with quiet phase starting April-June 2021
- 90% of interviewees indicated willingness to give; over $550,000 in early gift indications
Development Committee
The Development Committee will receive a verbal update from Planner Phil Rough on planning fee research and review the job description for a new Economic Development and Promotion Specialist position. The meeting also includes an in-camera session for personal matters about an identifiable individual. No delegations or correspondence are scheduled.
- Verbal update on planning fee research, including comparison of site plan fees from other municipalities (e.g., Middlesex Centre $750, Strathroy-Caradoc $1,350)
- Review of job description for Economic Development and Promotion Specialist (full-time, reports to Treasurer/Deputy CAO)
- In-camera session under Section 239(2)(b) of Municipal Act regarding personal matters about an identifiable individual
Regular Council
Warwick Township Council will consider a zoning by-law amendment to allow residential use at 460 Victoria Street, receive updates on the Watford Arena expansion and capital fundraising, and approve several staff reports including municipal service levels and corporate priorities. The meeting also includes delegations on the water system report and Official Plan update, plus a closed session for personnel and legal matters.
- Zoning amendment for 460 Victoria Street to change from Institutional (I1) to Residential (R3)
- Delegation from Ontario Clean Water Agency on 2020 water system reports
- Approval of by-laws including deeming by-law for Pineview Crescent and site plan amendment for 7909 Jariott St
- Staff reports on COVID-19 service levels, 2021 corporate priorities, and Development Committee terms of reference
- Petition on yard waste and brush bin service change at Watford Arena
Committee of Adjustment
The Warwick Committee of Adjustment will hold a public hearing on two applications to sever agricultural parcels: B-01-21 by Cornelissen Farms Inc. and B-02-21 by Cornelissen Poultry Inc. The agenda also includes approval of minutes from the December 8, 2020 meeting. The meeting will be held electronically via Zoom due to COVID-19 restrictions.
- Application B-01-21: Cornelissen Farms Inc. seeks to sever a 178-hectare (439-acre) agricultural parcel into four parcels (three 40-hectare and one 60-hectare) at 8870, 8904, 8948, and 9004 Zion Line, to correct unintentional merging on title.
- Application B-02-21: Cornelissen Poultry Inc. is also scheduled for a public hearing.
- Public hearing for B-01-21 scheduled for 5:30 p.m.; B-02-21 at 5:45 p.m.
- Meeting to be held electronically via Zoom; registration required by February 26, 2021 at noon.
- Approval of minutes from the December 8, 2020 Committee of Adjustment meeting.
Regular Council
Warwick Township Council will consider several staff reports and by-laws, including awarding a $424,633 contract for Hickory Creek Line improvements, adopting the 2021 budget, and approving a special $60/hour ice rental fee during COVID-19 Red Zone restrictions. Council will also decide on using internet voting for the 2022 municipal election and hear a delegation from Waste Management about the Twin Creeks landfill project. The meeting includes routine approvals of minutes, accounts, and correspondence, plus a closed session for personal, land, and legal matters.
- Award contract to Cassidy Construction for Hickory Creek Line Improvement at $424,633 (excl. HST)
- Adopt 2021 budget via By-law 15 of 2021
- Approve special $60/hour ice rental fee during Red Zone, effective Feb 22, 2021
- Authorize internet voting and joint RFP for 2022 municipal election
- Approve $23,300 (50% cost) for FCM Green Municipal Fund feasibility study
Development Committee
The Development Committee is considering a proposed Terms of Reference that defines its role as an advisory body to Council on economic development matters. The committee will also receive verbal updates on a site plan application and on recruitment for an Economic Development Officer. The agenda includes an in-camera session for personal matters and land acquisition discussions.
- Proposed Terms of Reference for Development Committee (CL-08-21)
- Verbal update on site plan application and deposit research
- Verbal update on Economic Development Officer recruitment
- In-camera session under Municipal Act for personal matters and land acquisition
Public Works Committee
The Public Works Committee will hear a presentation on the Paved Roads Study, receive a public works update, and consider a revised ice operations plan for the Watford Community Arena. The agenda also includes correspondence from the Ministry of Transportation about off-road vehicle regulations.
- Presentation of Paved Roads Study by Spriet Associates
- Public Works update: Gravel tender awarded to Chris Regier Trucking at $15.53/tonne; Calcium tender to Pollard Highway Products at $0.0775/L
- Warwick Street Reconstruction awarded to Cassidy Construction, starting May 2021
- Hickory Creek Line Rehabilitation out for tender, closes Feb 25, 2021
- Revised Watford Community Arena ice operations under Orange Restrict Level, possible reopening Feb 19, 2021
Regular Council
Warwick Township Council will consider several staff reports and contracts, including awarding a $428,215.60 contract for Warwick Street reconstruction, approving gravel and liquid calcium supply quotes, and adopting the 2021 insurance program. The meeting also includes a delegation on municipal insurance, a petition for drainage works on the Miner Drain, and a closed session for personal, land, and labour matters.
- Award Cassidy Construction contract for Warwick Street Reconstruction 2020 at $428,215.60 (excluding HST)
- Approve Chris Regier Trucking quote at $15.53 per tonne for minimum 22,000 tonnes of maintenance gravel
- Approve Pollard Highway Products quote at $0.0775 per litre for 735,000 litres of liquid calcium
- Adopt 2021 Insurance Program as presented by Frank Cowan Insurance Limited
- Approve petition for drainage works on the Miner Drain under Section 78 of the Drainage Act
Development Committee
The Development Committee is reviewing site plan deposit fees and best practices, comparing approaches from other municipalities. The agenda includes a discussion item on this topic, followed by an in-camera session for personal matters and land acquisition or disposition. No delegations or correspondence are scheduled.
- Site Plan Deposit Fee Review and Best Practices discussion
- Comparison of deposit models: Warwick flat fee $10,000; Point Edward flat fee $5,000; Lambton Shores, St. Clair, Plympton-Wyoming cost percentage; Brooke/Alvinston and Eniskillen none
- Sample financial commitments: $9,685 subtotal payable on signing, $119,200 total payable securities
- In camera session under Municipal Act for personal matters and land acquisition/disposition
Special Council - 20 Jan 2021 - Subdivision Application
Warwick Township Council is holding a special meeting to receive a planning report on a draft plan of subdivision for 19 single-detached lots at the northeast corner of Ontario and John Streets in Watford. The application, filed by 2201923 Ontario Inc., was deemed complete by the County of Lambton, which is the approval authority. Council is expected to receive the report for information and pass a confirming by-law.
- Draft plan of subdivision 38T-20002 for 19 single-detached dwelling lots on Ontario Street, Watford
- Owner: 2201923 Ontario Inc.; agent: MIG Engineering (2011) Ltd.
- Density of 16.6 units per hectare (6.7 units per acre), within Official Plan limits
- Site-specific R1(7) zone permits 40% site coverage (standard R1 is 30%)
- By-law 11 of 2021 to confirm council resolutions
Special Council - 20 Jan 2021 - 2021 Proposed Budget
Warwick Township Council is meeting to review and potentially approve the proposed 2021 operating and capital budget. A key item is a staff recommendation to defer the budgeted $1,040,000 for a new salt shed/wash bay at the Warwick Garage for one year, and instead commission a cost/benefit analysis for consolidating the Watford Garage, Warwick Garage, and Watford Fire Station into one multi-purpose facility. Council will also consider energy efficiency upgrades, a generator for the Watford Arena, and ice operations updates.
- Defer $1,040,000 for salt shed/wash bay at 6332 Nauvoo Road for one year
- Direct CAO/Clerk to obtain consulting services for cost/benefit analysis of multi-purpose facility
- Approve $105,921.89 in energy efficiency recommendations to qualify for $30,000 Savings by Design Grant
- Discuss Watford Arena generator and ice operations updates
- Approve 2021 Budget and By-law 12 of 2021 (Confirming By-law)
Development Committee
The Development Committee is meeting for the first time since 2020 to discuss its scope, meeting frequency, and 2021 goals. The committee will consider directing staff to draft a terms of reference based on discussion. The agenda is largely procedural, with no correspondence or delegations listed.
- Direct staff to create a draft terms of reference for the Development Committee
- Discuss meeting frequency for 2021
- Set goals and focus areas for development in 2021
- In Camera session for personal matters and land acquisition/disposition
Special Council
This is a special council meeting with a closed session for solicitor-client privileged advice, followed by a confirming by-law to ratify prior council actions. No substantive public decisions are on the agenda.
- Closed session under Municipal Act Section 239(2)(f) for solicitor-client privilege
- By-law 10 of 2021 confirming all council resolutions up to January 14, 2021
Regular Council
Warwick Township Council will consider several staff reports and by-laws, including a request to support additional funding for the Lambton Police Services Board, award a contract for a Parks, Recreation, Tourism and Culture Master Plan, and approve multiple by-laws covering borrowing, taxes, nuisance, parking, and zoning. The meeting also includes a Court of Revision for the Hall Drain 2020 and a petition to proceed with drainage improvements on the Auld-Redmond Drain Extension.
- Support Lambton Police Services Board additional funding request at a cost not to exceed $12,163.80 for one year, funded from General Reserve Fund
- Award Parks, Recreation, Tourism and Culture Master Plan to Monteith Brown Planning Consultants for $34,999 plus HST
- Approve By-law 3 of 2021 (Public Nuisance) and By-law 7 of 2021 (Amended Parking)
- Proceed with improvements of Auld-Redmond Drain Extension 2021 under Section 4 of the Drainage Act
- Approve Occupational Health and Safety Policy (HSP 1-1) for 2021