Warwick public meetings in 2022
33 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Special Council
Warwick Township Council will consider endorsing Deputy Mayor John Couwenberg for the ROMA Board of Directors. The Council will also vote to pass By-law 91 of 2022 to confirm all previously adopted resolutions and motions.
- Endorsement of Deputy Mayor John Couwenberg for ROMA Zone #1 Representative
- Passage of By-law 91 of 2022 to confirm prior Council resolutions
Special Council - BUDGET
Council met to review the proposed 2023 Operating and Capital Budget and departmental business plans. The meeting included presentations on audit engagement, financial governance, and updates regarding the township's development charges process.
- Presentation of the Proposed 2023 Budget by Treasurer Trevor Jarrett
- Audit Engagement and Financial Governance presentation by Baker Tilly Sarnia
- Update on Township of Warwick Development Charges Process by Watson & Associates
- Review of 2023 Departmental Business Plans for Finance, Public Works, and Parks and Recreation
- First, second, and third reading of By-law 90 of 2022
Regular Council
Warwick Township Council will meet to discuss the Lambton Shores Fire Agreement and review the Moffatt Drain Extension tender. The agenda also includes appointments for the South-West Group source protection committee and various staff reports.
- Awarding the Moffatt Drain Extension 2022 tender to Van Bree Drainage & Bulldozing Ltd. for $203,330.00 plus HST
- Reappointment of Dave Frayne to the Ausable Bayfield Maitland Valley Source Protection Committee
- Discussion of the Lambton Shores Fire Agreement for the 'Arkona Fire Area'
- Review of the 2022 Municipal Election Accessibility Report and Public Feedback
- Review of the Bill 23 Information Report
Special Council
The Special Council meeting focused on administrative transitions for the new term. Council members were sworn into office and appointed to various local boards and committees. Additionally, the 2023 meeting calendar and bank signing authorities were addressed.
- Administration of Declaration of Office for Mayor Todd Case and four Councillors
- Approval of Council member appointments to committees and boards via By-law 79 of 2022
- Adoption of the 2023 Council and Committee Meeting Calendar
- Approval of By-law 85 of 2022 regarding Procedural By-law amendments
- Approval of By-law 84 of 2022 regarding signing authority for Township bank accounts
Regular Council
The Council is reviewing the 2021 technical review of the Twin Creeks Landfill and discussing future inspections. Additionally, the Council will consider approving an updated Township Emergency Response Plan and improvements to the Butler Drain.
- 2021 Technical Review of Twin Creeks Landfill
- Updated Warwick Township Emergency Response Plan (By-law 81 of 2022)
- Petition for drainage improvements on Butler Drain
- Amending Schedule A Water-Sewer Rates (By-law 80 of 2022)
- Consolidated Comprehensive User Fee and Charges By-law (By-law 82 of 2022)
Committee of Adjustment
The Committee of Adjustment is reviewing a minor variance application by 2444422 Ontario Inc. to allow the construction of three grain bins. The application seeks relief from front yard setback requirements for two of the proposed bins on the east side of Bethel Road.
- Minor variance application A-04-22 for three grain bins at 6854 Bethel Road
- Proposed 4.5m setback for Grain Bin A (20m required)
- Proposed 16.5m setback for Grain Bin B (20m required)
- Planner recommendation to approve Grain Bin B variance and refuse Grain Bin A variance
Regular Council
The Council will consider a resolution regarding CN Rail's refusal to contribute to municipal drains under the Drainage Act. Additionally, the meeting includes discussions on the Lambton Shores Fire Agreement and several drainage work petitions.
- Proposed resolution requesting CN Rail contribute to municipal drains per the Drainage Act
- Approval of By-law 76 of 2022 regarding the Lambton Shores Fire Agreement
- Petition to proceed with improvements for Woolvett, Dolan-McKenzie, and Thomas Drain No. 1
- Approval of the CAO's Q3 2022 Quarterly Status Report
- Economic Development & Promotions Quarterly Update
Regular Council
Warwick Township Council is reviewing several staff reports including human resources updates and a logo re-design. The meeting also addresses an active transportation funding agreement and updates regarding the East Lambton Community Complex.
- $26,000 Active Transportation Funding Agreement with Infrastructure Canada
- East Lambton Community Complex fee amendments
- Human Resources Policy updates
- EcDev & Promotions logo re-design cost estimate
- Welsh Drain 2022 by-law (1st and 2nd reading)
Special Council
This special meeting is designated to address planning and development matters. The agenda includes a closed session to discuss land acquisition, labour relations, and legal advice.
- Discussion of planning and development matters
- In Camera session regarding land acquisition and labour relations
- Consideration of By-law 72 of 2022 to confirm previous council resolutions
Regular Council
The Council is reviewing the 2022 Technical Review Team Report regarding the Twin Creeks Landfill. Additionally, the Council is considering zoning amendments, financial statements, and land lease proposals.
- Zoning By-law Amendment for 7910 Industrial Drive to allow 'Vehicle Sales Establishment'
- Approval of 2021 Consolidated Financial Statements
- Technical Review Team Report regarding Waste Management of Canada Corporation Twin Creeks Landfill
- Farm land lease to Beatty Farms: $146.00/acre for Industrial Park and $351.00/acre for Lagoon properties
- Public survey for a new Township logo
Regular Council
The Warwick Township Council is reviewing several staff reports, including updates on the 2022 municipal election and economic development. The meeting includes discussions on site plan by-law amendments and recommendations for Zion Line asphalt repairs.
- Proposed amendments to the Township of Warwick Site Plan By-law (By-law 22 of 2005)
- Zion Line asphalt repairs and replacement recommendation
- Moffatt Drain Extension 2022, By-law No. 52 of 2022
- Review of committee structure and procedural by-law for the 2022-2026 term
- 2022 cost of living wage adjustment report
Regular Council
Warwick Township Council will consider awarding a $125,945 culvert construction tender, discuss a request from the Lambton Group Police Services Board regarding operational deficits, and hear delegations on crosswalks and the Moffatt Drain Extension. The agenda also includes routine approvals of minutes, accounts, and by-laws, plus a closed session for personal, land, and labour matters.
- Award Culvert 15 & 16 tender to Theo Vandenberk Construction Inc. for $125,945 plus HST
- Confirm participation in meeting with Lambton Group Police Services Board to discuss operational deficits
- Delegation at 6:15 p.m. re: crosswalks by Ken Van Eyk, Pauline Van Eyk, and Elsa Thuss
- Consideration of Moffatt Drain Extension 2022 (By-law 52 of 2022, 1st and 2nd reading)
- Approval of 13 by-laws (52-64 of 2022) including drainage maintenance and confirming by-law
Regular Council
Warwick Township Council is meeting to decide on several staff recommendations, including funding for the Zion Line reconstruction, a new municipal drainage assessment policy, and multiple capital projects. The most significant financial item is a proposed $728,500 contract for a workshop addition and related work at the Watford Arena. Council will also consider a 20% increase in per-meeting pay for council members and approve several by-laws, including one delegating site plan approval as required by Bill 109.
- Award $728,500 (plus HST) to Accuratus Design Build Inc. for Watford Arena workshop addition, garbage enclosure, and parking lot storm sewer
- Award $35,300 (plus HST) to Tuygun Painting Contracting Ltd for exterior painting of Watford Arena
- Approve 20% increase in per-meeting rate for council members, effective November 15
- Direct staff to fund Zion Line reconstruction cost increases from General Reserves
- Approve By-law 47 of 2022 to delegate site plan approval (mandatory under Bill 109)
Regular Council
Warwick Township Council will vote on several staff recommendations, including awarding a culvert construction tender, setting new waste collection rates, and writing off outstanding balances. The agenda also includes routine approvals of minutes, correspondence, and by-laws, plus a closed session for confidential matters.
- Award Culvert No. 45 tender to JLH Excavating Inc. for $163,886 plus HST
- Adopt 2022 waste rates: $146/year urban, $84/year rural; write off $28,807 garbage fund shortfall
- Write off $11,456.64 outstanding balance for Gilliland-Geerts Drain Project
- Approve Land Acknowledgment Policy and Disconnecting from Work Policy
- Consider $1,500 additional fireworks funding for Canada Day
Warwick Township Cemetery Board
The Warwick Township Cemetery Board will conduct site visits to all cemeteries before its meeting, then review financial status, the 2021 annual report submission to the Bereavement Authority of Ontario, the cemetery caretaker contract, updates on care and maintenance fees, and the need for Warwick Cemetery expansion. The board will also receive correspondence about the 2022 semi-annual groundwater monitoring event at Twin Creeks Environmental Centre.
- Site visit to all active and inactive cemeteries
- Review of financial status for 2021
- 2021 Annual Report submission to BAO
- Cemetery Caretaker Contract discussion
- Update on new Care and Maintenance fees and fee schedule
Public Works Committee
The Public Works Committee will hear a presentation on the 10-Year Water Master Plan by Stantec, which outlines water infrastructure needs and growth projections. The committee will also consider approving a tender award for the Front Street Parking Lot Restoration project to Dufferin Construction for $82,179.00 (excluding HST), and a report on the Yellow Fish Road program.
- Water Master Plan presentation by Stantec Consulting Ltd.
- PW-13-22: Approval for SCRCA to offer Yellow Fish Road program
- PW-14-22: Award Front Street Parking Lot Restoration contract to Dufferin Construction for $82,179.00 (excluding HST)
- PW-15-22: Public Works Update report for May
Special Council
Warwick Township Council is holding a special meeting to discuss development planning and the potential disposition of lands declared surplus south of Confederation Line on the east side of Watford. The meeting includes a closed session under the Municipal Act to consider the proposed land disposition. Council will also consider a confirming by-law for actions taken during the meeting.
- Discussion of surplus lands south of Confederation Line, east side of Watford
- Closed session for proposed or pending acquisition or disposition of land
- By-law 29 of 2022 - Confirming By-law
- Notice of sale: 43.654 acres, minimum tender $1,200,500 ($27,500/acre)
Committee of Adjustment
The Warwick Committee of Adjustment is meeting to consider one consent application (A-03-22 by BORK) and approve minutes from the previous meeting. The agenda includes only this application and routine administrative items, with no other substantive decisions listed.
- Consent application A-03-22 by BORK
- Approval of minutes from March 22, 2022 meeting
Regular Council
Warwick Township Council will consider approving a site plan agreement with 79 Auto Shine Inc. for 7921 Industrial Drive, along with several other routine items including minutes, correspondence, and staff reports. The meeting also includes a delegation from Colin and Jen Van Kessel requesting alternate site plan deposit fees, and a closed session for personal matters and land acquisition.
- Site Plan Agreement with 79 Auto Shine Inc. for 7921 Industrial Drive (By-law 27 of 2022)
- Delegation at 6:20 p.m. from Colin and Jen Van Kessel requesting alternate site plan deposit fees
- Staff report on Ontario Housing Affordability Task Force Report & Bill 109 – More Homes for Everyone Act Review
- East Lambton Community Complex construction progress report and equipment purchase authorization
- Closed session for personal matters and proposed land acquisition/disposition
Public Works Committee
The Public Works Committee will hear presentations on the Storm Water Master Plan and the 2020 Asset Management Plan, then consider approving the Front Street Parking Lot Restoration Project and receiving the Public Works Update. The asset management plan identifies a $1.8 million annual infrastructure funding gap.
- PW-12-22: Approve option 1 and tender the Front Street Parking Lot Restoration Project
- PW-11-22: Receive and file the Public Works Update report
- Delegation: Mike DeVos (Spriets) presents Storm Water Master Plan
- Delegation: Mai Abdou (PSD Citywide) presents 2020 Asset Management Plan
- Asset Management Plan: $200.2M replacement cost, $1.8M annual capital deficit
Regular Council
Warwick Township Council is meeting to approve several staff recommendations, including contract renewals for fire inspection and cemetery care, a sidewalk cleaning agreement with Lambton County Development Services at $1,350 plus HST, and a fire agreement with Brooke-Alvinston. The council will also consider an updated policy on corporate resource use for elections, establish an Alcohol Management Committee, and proceed with a rainbow pedestrian crossover on Nauvoo Road. The agenda includes routine items like minutes, accounts, and correspondence, plus a closed session for personal, land, and labour matters.
- Approve renewal of fire inspector contract with Steve Guay for 3 years (By-law 22 of 2022)
- Approve Brooke-Alvinston fire agreement renewal (By-law 24 of 2022)
- Approve LCDS sidewalk cleaning agreement at $1,350 plus HST (By-law 23 of 2022)
- Proceed with Nauvoo Road Rainbow Pedestrian Crossover installation
- Approve updated Use of Corporate Resources for Election Purposes Policy
Committee of Adjustment
The Warwick Township Committee of Adjustment is meeting to consider five applications for lot boundary adjustments and severances, including proposals from DeJeu, Logan, Cornelissen Farms, Cornelissen Poultry, and 1926632 Ontario Inc. The committee will also approve minutes from the previous meeting. The agenda includes public hearings for each application, with decisions to be made based on planner reports and public input.
- B-01-22 DeJeu: Lot boundary adjustment between 6829 and 6783 Confederation Line, severing 2.3 acres to consolidate with a 2.87-acre parcel.
- B-03-22 Logan: Sever 1.312 acres from 6859 Hickory Creek Line to consolidate with 6895 Hickory Creek Line.
- B-04-22 Cornelissen Farms Inc: Application for consent (details not provided in agenda excerpt).
- B-05-22 Cornelissen Poultry Inc: Application for consent (details not provided in agenda excerpt).
- A-01-22 and A-02-22 1926632 Ontario Inc: Two applications for consent (details not provided in agenda excerpt).
Regular Council
Warwick Township Council will consider several staff reports, including awarding a $193,176.85 contract for the Warwick Cemetery Expansion to Cope Construction, approving a concept plan and sole-sourcing Spriet Associates for a new salt shed/wash bay, and supporting a joint funding application for LAWSS capital projects. Council will also hear delegations on COVID-19 statements and the Warwick Water Distribution System annual report, and consider by-laws for user fees, the 2022 budget, and agreement authorizations. The meeting includes a closed session for personal, land, labour, and confidential matters.
- Award Cope Construction $193,176.85 (excl. HST) for Warwick Cemetery Expansion
- Approve concept plan and sole-source Spriet Associates for salt shed/wash bay at Public Works Facility
- Support LAWSS joint funding application, committing ~2.5% of 1/3 of $135 million over 20 years
- Approve rainbow crosswalks and PXO at Ontario Street and Nauvoo Road
- Receive 2021 water summary and annual report for Warwick Distribution System
Special Council - 17 Feb 2022 - Fire Services
Warwick Township Council is holding a special meeting to receive updates on the Fire and Rescue Department, including a bi-annual report and the status of Fire Master Plan implementation, and to approve the updated Community Risk Assessment. Council will also receive correspondence from the public regarding the 402 Freedom Convoy, which was added to the agenda at special request. The meeting includes a closed session for matters related to identifiable individuals and labour relations or employee negotiations.
- Receive and file Fire-01-22 Bi-Annual Report from Warwick Fire & Rescue
- Provide direction on Fire Master Plan implementation next steps (report CAO-04-22)
- Approve updated Township of Warwick Community Risk Assessment
- Correspondence package re: 402 Freedom Convoy (as of Feb 17, 2022 at 3:30 p.m.)
- Move into closed session for personal matters and labour relations (Municipal Act s.239(2)(b),(d))
Special Council - 16 Feb 2022 - Twin Creeks Environmental Centre
Warwick Township Council is holding a special meeting to review and approve a submission to the Ontario Ministry of the Environment, Conservation and Parks regarding the Terms of Reference for Waste Management's proposed Twin Creeks Landfill Optimization Project. The submission includes a peer review report and a letter from the Mayor and CAO, and must be sent by February 21, 2022. The council will also consider a confirming by-law.
- Directs Mayor and CAO to finalize and forward Township submissions on WM Landfill Optimization Project EA to MECP by Feb 21, 2022
- Includes peer review report on WM's Terms of Reference, submitted to MECP on Jan 7, 2022
- Concerns raised about WM's public consultation, increased odour/litter/traffic complaints, and reduced MECP inspection frequency
- Proposal would extend landfill operating life by at least 14 years and increase height
- By-law 14 of 2022 (Confirming By-law) to be read three times
Regular Council
Warwick Township Council will consider approving a zoning amendment for a car wash at 7921 Industrial Drive, award contracts for gravel and calcium for unpaved roads, and receive updates on the East Lambton Community Complex and municipal modernization. The meeting also includes routine approvals of minutes, correspondence, and a closed session for personnel, land, and labour matters.
- Zoning amendment to rezone 7921 Industrial Drive from CM to CM(9) to permit a motor vehicle washing establishment
- Gravel tender: Chris Regier Trucking at $16.82 per tonne for minimum 24,000 tonnes
- Calcium tender: Pollard Highway Products at $0.089 per litre for 735,000 litres
- Approval of reports on East Lambton Community Complex fundraising and construction progress
- By-laws 10, 12, and 13 of 2022 including Municipal Modernization Program agreement and zoning amendment
Special Council
Warwick Township Council is holding a special meeting that consists primarily of moving into a closed (in camera) session to discuss a matter regarding labour relations or employee negotiations under the Municipal Act. The only open-session business is a confirming by-law that ratifies previously adopted council resolutions and motions. No substantive public decisions or discussions are listed on the agenda.
- Closed session under Section 239(2)(d) of the Municipal Act for labour relations or employee negotiations
- By-law 11 of 2022 - Confirming By-law to ratify council resolutions and motions up to February 8, 2022
- Meeting streamed via Warwick Township YouTube channel
Development Committee
The Development Committee is meeting to receive a verbal update from the Economic Development and Promotions Specialist on the Downtown Municipal Office Construction. The agenda includes no delegations or correspondence, and the committee will also move into a closed session to discuss a personal matter about an identifiable individual and a proposed or pending land acquisition or disposition.
- Verbal update on Downtown Municipal Office Construction
- Closed session under Municipal Act for personal matters about an individual
- Closed session under Municipal Act for proposed or pending land acquisition or disposition
Special Council
Warwick Township Council's special meeting is largely procedural: it moves into a closed (in camera) session under the Municipal Act to discuss labour relations or employee negotiations, then reconvenes in open session. The only open-session action is a confirming by-law (By-law 9 of 2022) that ratifies resolutions and motions adopted up to January 26, 2022. No substantive public decisions or discussions are listed on the agenda.
- Closed session under Section 239(2)(d) of the Municipal Act for labour relations or employee negotiations
- By-law 9 of 2022 — confirming by-law to ratify council resolutions and motions
- Meeting streamed via Warwick Township YouTube channel
Special Council - 19 Jan 2022 - BUDGET
Warwick Township Council is holding a special meeting to review and approve the proposed 2022 operating and capital budget, presented by Treasurer Trevor Jarrett. The agenda includes a motion to approve the 2021 budget (likely a typo for 2022) as presented or amended, plus a confirming by-law. The budget documents show detailed revenue and expenditure figures for departments like general government, water, arena, and OPP contract.
- Proposed 2022 budget totals $5,526,534.78 in revenue and $1,685,905.35 in general government expenditures
- OPP contract budget for 2022 is $601,097.00
- New Township Office budget includes $108,000 office lease and $490,842.83 transfer from reserve
- Arena budget includes $360,000 full-time wages and $200,000 ice rental revenue
- Community Improvement Plan budget includes $60,000 minor capital
Regular Council
Warwick Township Council will consider several staff reports and by-laws, including declaring surplus land for potential sale, approving zoning amendments, and proceeding with drainage improvements. The meeting also includes a delegation from Waste Management about trail expansion plans and a closed session for confidential matters.
- Declare 43.65, 13.27, and 3.16 acres surplus for potential sale
- Approve Zoning By-law 6 of 2022 for 7140 Egremont Road
- Approve By-law 3 of 2022 for cemetery and columbarium fees
- Proceed with drainage works on Woolvett and Brown-Jarriott Drains
- Receive updates on East Lambton Community Complex construction and fundraising
Special Council - 13 Jan 2022 - Long Term Facilities Needs Assessment
Warwick Township Council is holding a special meeting to receive presentations on a long-term facility needs assessment, including a structural review of the Watford Fire Hall. The assessment covers options for repairing or consolidating the Warwick Garage, Watford Garage, and Watford Fire Station into a new multi-purpose facility. Council will also consider a confirming by-law. The agenda is primarily informational, with no final decisions scheduled on the facility options.
- Presentation of Long Term Facility Needs Assessment by CBRE Limited
- Structural review of Watford Fire Hall by MTE Consultants
- 10-year facility costs estimated at $8,840,418; 20-year at $14,117,632
- 5-year maintenance costs for Watford Fire Station: $1,021,459; Warwick Garage: $1,267,738; Watford Garage: $972,542
- By-law 5 of 2022 (Confirming By-law) for adoption
Committee of Adjustment
The Warwick Committee of Adjustment will hold a public hearing on application B-07-21 by 1926632 Ontario Inc. to sever a 621.71 m² residential lot from the existing lot at 549 Simcoe St. Staff recommend approval subject to conditions, including a $250 deed stamping fee and a two-year completion deadline. The meeting also includes approval of previous minutes and other business.
- Severance application B-07-21 to create a 621.71 m² residential lot at 549 Simcoe St
- Staff recommend approval with conditions including $250 deed stamping fee
- Two-year deadline to complete consent conditions per recent Planning Act change
- Conditions include certified lot grading plan and spatial separation calculations
- Public hearing held electronically via Zoom due to COVID-19