Warwick public meetings in 2024
37 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Special Council
Warwick Township Council will read and pass By-law 101 of 2024. The meeting includes a verbal update from CAO Ron Van Horne on the appointment for the CEMC, a tour of municipal assets, and a presentation by Mike DeVos, P.Eng. of Spriet Associates on a township infrastructure report. An acknowledgement of the township’s location on Anishinaabe traditional lands is also recorded.
- By-law 101 of 2024 to be read three times and formally passed
- Verbal update from CAO Ron Van Horne on CEMC appointment
- Tour of municipal assets (verbal)
- Presentation by Mike DeVos, P.Eng., Spriet Associates on infrastructure report
- Acknowledgement of ancestral lands on Treaty 29 and Treaty 25 territories
Special Council - 12 Dec 2024 - BUDGET
The Special Council will hear Treasurer/Deputy CAO Trevor Jarrett present the proposed 2025 budget. Council will discuss a $286,000 operational funding shortfall and the option of a 5% tax increase, which would generate $30,000 per 1% increase. By‑law 100 of 2024 will be read and voted on, and a closed‑session motion under Municipal Act Section 239 will be considered.
- Presentation of the proposed 2025 budget by Treasurer/Deputy CAO Trevor Jarrett
- Operational funding shortfall of $286,000 (approximately $78 per resident)
- Each 1% tax rate increase would generate $30,000; a 5% increase is proposed
- By‑law 100 of 2024 to be read three times and passed
- Closed‑session motion to move into an In Camera meeting under Municipal Act Section 239
Regular Council
Warwick Township Council will vote on several resolutions, including the adoption of By‑law 97‑2024 (False Alarm By‑law), By‑law 98‑2024 (amending Water‑Sewer Rates Schedule A) and By‑law 99‑2024 (Confirming By‑law). The council will also approve recommendations to improve the Faulds Drain and the Willoughby Drain under the Drainage Act. In addition, the 2023 Consolidated Financial Statements will be adopted and a motion to hold part of the meeting in camera will be considered.
- Approval of By‑law 97‑2024 – False Alarm By‑law
- Approval of By‑law 98‑2024 – amendment to Water‑Sewer Rates Schedule A
- Approval of By‑law 99‑2024 – Confirming By‑law
- Recommendation to proceed with improvements to the Faulds Drain under the Drainage Act
- Recommendation to proceed with improvements to the Willoughby Drain under the Drainage Act
Committee of Adjustment
The Committee of Adjustment will meet to discuss application A-05-24 - DOYLE. The body will also review and approve minutes from meetings held on August 13 and November 19, 2024.
- Application A-05-24 - DOYLE
Warwick Township Cemetery Board
The Warwick Township Cemetery Board will decide whether to continue the 4M Services grass‑cutting contract for the 2025 season. It will also discuss repair options for the Watford Cemetery building, including a masonry wall quote of $8,185.00 and an estimated $3,000 for floor‑slab replacement, as well as a $12,000 concrete work quote. A separate item is the proposal to hold Watford and Warwick Cemetery Decoration Days on the same date.
- Vote on moving forward with the 4M Services cemetery grass‑cutting renewal for 2025 (year 2 of a 3‑year agreement).
- Review masonry wall repair quote of $8,185.00 for the Watford Cemetery building.
- Consider estimated $3,000 cost to replace the building’s floor slab.
- Evaluate a $12,000.00 plus HST quote for new concrete work at the cemetery.
- Discuss holding Watford Cemetery Decoration Day and Warwick Cemetery Decoration Day on the same day.
Committee of Adjustment
The Warwick Committee of Adjustment will consider Application B-03-24 submitted by Suzan Lewis and agent Deryck Walden, requesting a Certificate of Cancellation under Section 53(45) of the Planning Act. The certificate would nullify the 2022 consent (B-03-22) that mistakenly created a separate lot, allowing a 0.53‑hectare parcel from 6859 Hickory Creek Line to be merged with 6895 Hickory Creek Line. Planning staff recommends that the Committee approve the certificate to complete the intended boundary adjustment and meet township parcel size standards for septic systems.
- Application B-03-24: request for Certificate of Cancellation for 6895 Hickory Creek Line
- Original consent B-03-22 approved March 22, 2022 for lot boundary adjustment
- 0.53‑hectare (1.31‑acre) parcel from 6859 Hickory Creek Line to be merged with 6895 Hickory Creek Line
- Condition of consent required amalgamation of the severed lands
- Staff recommendation to approve the Certificate of Cancellation
Regular Council
Warwick Township Council approved several items, including a $47,500 tender to Van Bree Drainage & Bulldozing Ltd. for Iles and Kersey Drain maintenance. The council also approved a $2,500 allocation for promotional signage for the 2025 Watford Summer Market and approved improvements to three local drains pending further reports. A peer‑review summary for the Twin Creeks Landfill Optimization project was forwarded to Waste Management, and the 2023 Consolidated Financial Statements were adopted.
- Award tender to Van Bree Drainage & Bulldozing Ltd. for Iles and Kersey Drain Maintenance – $47,500 plus HST (total $53,675).
- Approve $2,500 for promotional signage and materials for the 2025 Watford Summer Market partnership with A‑Z Events.
- Approve drainage improvements for Faulds, Janes, and Willoughby Drains under Section 78, with a 30‑day notice to St. Clair Region Conservation Authority and a new Spriet Associates report required.
- Forward Peer Review Summary Memorandum and outcomes table to Waste Management for the Twin Creeks Landfill Optimization Environmental Assessment.
- Approve the 2023 Consolidated Financial Statements as presented.
Regular Council
Warwick Township Council will discuss converting equipment to natural gas and adopting new policies for sick days and flexible working arrangements. The body will also consider a 2025 meeting calendar and signage for the YMCA at the ELCC/Watford Arena.
- Conversion of equipment to natural gas (F-11-24)
- Policies on flexible working arrangements, personal days, and sick days (CAO-21-24)
- YMCA branded signage on the exterior wall of the ELCC/Watford Arena (P&R-19-24)
- By-Law 091 of 2024 to renew lease agreement with Canada Post
- By-Law 092 of 2024 regarding Letter of Undertaking for MJ Convenience
Special Council
Warwick Township Council will approve traffic closures for the Royal Canadian Legion's Remembrance Day parade on Nauvoo Road and authorize the appointment of a Deputy Clerk for the meeting.
- Remembrance Day road closures on Nauvoo Road
- Appointment of Ron Van Horne as Deputy Clerk
- Confirming by-law for council actions through October 21, 2024
- In-camera session regarding personal matters
- Annual Poppy Bucket Drive on Nauvoo Road
Regular Council
At its October 7 regular meeting, Warwick Township Council considered several grant approvals, infrastructure projects, and by‑law actions. The council approved a $30,000 funding increase for the Sump Pump Disconnect and Backwater Valve Installation Grant Program and authorized additional grants of $2,000 for a façade improvement and up to $5,000 for a permit‑fee grant for MJ Convenience at 5274‑5276 Nauvoo Road. It also approved the Maher Drain improvement recommendation, the Community Improvement Plan recommendations for Nauvoo Road, and By‑law 88 of 2024.
- Approve $30,000 additional funding for the Sump Pump Disconnect and Backwater Valve Installation Grant Program (CAO‑19‑24).
- Approve $2,000 façade improvement grant and up to $5,000 permit‑fee grant for MJ Convenience at 5274‑5276 Nauvoo Road (P&D‑23‑24).
- Approve Maher Drain improvement under Section 78 of the Drainage Act (P&D‑24‑24).
- Approve Community Improvement Plan Committee recommendations for 5274‑5276 Nauvoo Road (P&D‑23‑24).
- Pass By‑law 88 of 2024 after three readings.
Regular Council
Council will discuss an amendment to the 2024 Tax Levy By-law and a plan to apply for Round 2 of the Housing Accelerator Fund. The meeting also includes a request to reallocate funds for a pressure washer replacement and direction on the Drainage Superintendent position.
- By-law 86 of 2024 to amend the 2024 Tax Levy By-law
- Action Plan for Round 2 Housing Accelerator Fund application
- Reallocation of funds for pressure washer replacement
- Direction on Drainage Superintendent position (CAO-18-24)
- July State of Emergency Status Report (CAO-17-24)
Regular Council
Warwick Township Council will discuss a zoning by-law amendment for 5221 Nauvoo Road and hear a delegation regarding flooding on McGregor Street. The body is also deciding on an emergency response plan and updates to user fees.
- Zoning By-law Amendment for 5221 Nauvoo Road
- By-law 82 of 2024: Township of Warwick Emergency Response Plan
- By-law 83 of 2024: Amendment to Schedule 'G' of Consolidated User Fee and Charges By-law
- Delegation regarding flooding on McGregor Street
- Verbal update on the Operational Plan for the Township of Warwick Distribution System from OCWA
Warwick Township Cemetery Board
The Warwick Township Cemetery Board approved a non‑denominational service for Watford Cemetery Decoration Day. The board also directed staff to explore holding Warwick and Watford Decoration Days on the same day and to revisit the discussion at the fall meeting. It revised the cemetery fundraising/stewardship program to include all active cemeteries and filed the Watford Cemetery Beautification Project report with selected options. Additionally, the board instructed staff to forward information from the Bereavement Authority of Ontario to the owner of the Mennonite Cemetery and request a response by August 1, 2024.
- Approval of a non‑denominational service for Watford Cemetery Decoration Day
- Investigation of holding Warwick and Watford Decoration Days on the same day
- Revision of the fundraising/stewardship program to cover all active cemeteries
- Receipt and filing of Watford Cemetery Beautification Project report with options A, C, E and two trees from option D
- Directive to send Bereavement Authority information to the Mennonite Cemetery owner and request a response by Aug 1, 2024
Committee of Adjustment
The Committee of Adjustment will meet on August 13, 2024, to hear a request for a minor variance to allow a grain elevator on a property at 7515 Birnam Line. The applicant seeks to reduce the rear yard setback from 7 meters to 3.05 meters.
- Public hearing for minor variance A-04-24 at 7515 Birnam Line
- Request to reduce rear yard setback from 7m to 3.05m for grain elevator
- Meeting to be held at Warwick Township Municipal Office, 5280 Nauvoo Road
- Written submissions due by August 8, 2024
- Meeting live streamed on Warwick Township YouTube Channel
Special Council
Warwick Township Council will adopt By‑law 81 of 2024 to appoint Ron Van Horne as Deputy Clerk for the special meeting on August 12, 2024. The agenda also includes an acknowledgement of the township’s location on Anishinaabe traditional lands and Treaty 29 and 25 territories. A closed‑session (In Camera) discussion will be held under Section 239 of the Municipal Act regarding personal matters of an identifiable individual. Standard procedural items such as call to order, conflict‑of‑interest disclosure, and adjournment are also listed.
- By‑law 81 of 2024: appointment of Deputy Clerk Ron Van Horne (effective August 12, 2024 only)
- Acknowledgement of ancestral lands on Treaty 29 and Treaty 25 territories
- Warwick Township YouTube channel link provided
- Closed meeting (In Camera) session under Section 239 of the Municipal Act for personal matters
- Routine procedural items: call to order, disclosure of pecuniary interest, adjournment
Regular Council
The council will approve its financial statements, adopt a five‑year energy conservation plan, and consider motions including a 3 % cost‑of‑living wage increase, a rainwear procurement agreement, and door‑prize rentals for a business mixer. A public meeting at 4:00 p.m. will discuss an amendment to the Building Permit Fee By‑law. The council will also read and pass three by‑laws on responsible pet ownership, building regulations, and confirming by‑law.
- Public meeting at 4:00 p.m. on Building Permit Fee By‑law amendment
- Adoption of Five‑Year Energy Conservation and Demand Management Plan (report CAO‑15‑24)
- 3 % cost‑of‑living wage adjustment for 2024 employees, effective August 1
- Memorandum of Understanding with CUPE Local 2393.3 for rainwear procurement
- Door‑prize rentals (1 hr ELCC Lambton Mutual Gymnasium Hall, ½ day ELCC Community Meeting Room) for September 5 Twilight Business Mixer
Regular Council
Warwick Township Council will consider adopting a Five-Year Energy Conservation and Demand Management Plan. The agenda also includes several by-laws for drain maintenance and administrative appointments.
- Adoption of Five-Year Energy Conservation and Demand Management Plan (CAO-15-24)
- Drain maintenance by-laws 62 through 72
- By-law to appoint an Interim CAO
- By-law to appoint an Acting Clerk
- Approval of GL Report and Accounts Payable
Committee of Adjustment
The Committee of Adjustment will consider application A-03-24 regarding a detached shed at 476 Mill Street. The applicants are seeking variances for side and rear yard setbacks to meet zoning requirements. The planner recommends approval subject to conditions that the shed be used for storage only and contain no habitable space.
- Minor variance application A-03-24 (Blondin)
- Side yard setback variance to 0.61 metres
- Rear yard setback variance to 0.94 metres
- Condition: Shed must be used for personal storage only
- Condition: No habitable space allowed in the shed
Special Council
The meeting includes a delegation regarding an amendment to the Twin Creeks Landfill environmental compliance approval. Council will also consider a $3,750 structural improvement grant for 5277 Nauvoo Road and review the CAO's bi-annual status report.
- Proposed amendment to Twin Creeks Landfill leachate treatment requirements
- $3,750 Structural Improvement Grant for 5277 Nauvoo Road
- CAO's Bi-Annual Status Report (Q2 2024)
- By-Law 60 of 2024 regarding a Letter of Undertaking for 5277 Nauvoo Road
Regular Council
The Council will consider reallocating ICIP Green funds to support the Sunset/Confederation Line Project for drinking water needs. The agenda also includes a notice for a public meeting regarding building permit fee amendments and a review of a potential lease for the former municipal office.
- Reallocation of ICIP Green funds to the Sunset/Confederation Line Project
- Notice of Public Meeting for Building Permit Fee Amendments on July 29, 2024
- Approval of a $2,500 budget for Business Networking Session refreshments
- Passage of By-laws 51 through 59 of 2024, including drain maintenance and user fees
- Review of the potential lease for the former Municipal Office
Committee of Adjustment
The Committee of Adjustment will consider application A-03-24 regarding 476 Mill Street. The applicant seeks minor variances to bring an existing 390 square foot shed into compliance with township zoning setback requirements.
- Minor variance (A-03-24) for a shed at 476 Mill Street
Warwick Township Cemetery Board
The Warwick Township Cemetery Board is reviewing updates on the Watford Cemetery Beautification Project and a proposed cemetery fundraising program. The meeting also includes a review of historical cemetery fee information and financial status. Additionally, the board will discuss coordinating decoration days for both Warwick and Watford cemeteries.
- Watford Cemetery Beautification Project update
- Proposed Cemetery Fundraising/Stewardship program
- Review of historical cemetery fee information
- Groundwater monitoring at Twin Creeks Environmental Centre
- Coordination of Warwick and Watford Cemetery Decoration Days
Regular Council
The meeting includes discussions regarding the Twin Creeks Landfill financial assurance report and a proposed leachate treatment extension. Council will also consider a zoning by-law amendment for 7254 Birnam Line and a $1,499.86 facade grant for 5277 Nauvoo Road.
- Zoning By-Law Amendment for 7254 Birnam Line
- Façade Improvement Grant of $1,499.86 for 5277 Nauvoo Road (The Squirrley Nut)
- Financial Assurance Re-evaluation Report for Twin Creeks Landfill
- Proposed ECA Amendment for Leachate Treatment Extension
- Passage of By-laws 46 to 50 of 2024, including Tax Levy and Zoning
Committee of Adjustment
The Committee of Adjustment will hold a public hearing regarding a minor variance application for Sim Farms Ltd and Diane Cynthia Van Aert. The proposal seeks to build livestock barns and manure storage on both sides of a property line, connected by a corridor that crosses the property line.
- Public hearing for Application A-01-24 (Sim Farms Ltd-Van Aert) regarding livestock barns and manure storage at 6588 Quaker Rd
Regular Council
The Council is reviewing proposed updates to building permit fees and considering an agreement for additional police services. The meeting also includes decisions on road maintenance, sidewalk cleaning, and various drain maintenance by-laws.
- Lavis Contracting Co. Ltd. contract for Brick Yard Line Tar and Chip Replacement for $337,162.50
- Watford Downtown Business District sidewalk cleaning agreement with LCDS for $1,428.00 plus HST
- Proposed updates to building permit fees (Option 2)
- By-law 24 of 2024 for additional police services
- Court of Revision for Butler Drain (By-law No. 16 of 2024)
Special Council
This special meeting focuses on efforts to recruit and retain physicians within the Township of Warwick. Presentations will cover recruitment barriers and provide updates on local doctor recruitment efforts and Ontario Health Teams.
- Presentation by Carly Cox on local doctor recruitment efforts and barriers
- Presentation by Kathy Bresett on Ontario Health Teams
- Confirmation of By-law 26 of 2024
Regular Council
Warwick Township Council is reviewing several infrastructure and service items. Key decisions include awarding contracts for roadwork, facility repairs, and new tennis court fees.
- Birnam Line Asphalt Replacement contract awarded to GIP Paving Inc. for $354,300.00
- Watford Public Works Facility Roof Replacement contract awarded to Canada Pro Roofing for $25,078.75
- New Outdoor Tennis and Sport Court fee of $10.00 per hour for tournament rentals
- Approval to proceed with Howden-Parker Drain improvements
- Court of Revision meeting for Sisson Drain
Regular Council
The Council is reviewing zoning amendments for 308 St. Clair Street and 7902 Birnam Line. They are also considering several infrastructure awards and a financial report regarding Waste Management of Canada Corporation.
- Zoning By-law Amendment 18 of 2024 for 308 St. Clair Street
- Zoning and Official Plan Amendments for 7902 Birnam Line
- Warwick Ball Diamond LED Light Renewal contract for $68,600.00
- Huctwith Drain Culvert 2023 tender award for $24,923.22 (including HST)
- Welsh Drain 2023 tender award for $8,857.67 (including HST)
Special Council
This special meeting is primarily focused on the formal confirmation of prior Council resolutions and motions. The agenda also includes a session for in-camera discussions regarding personal matters about an identifiable individual.
- By-law 17 of 2024 to confirm resolutions and motions adopted up to March 21, 2024
- In-camera session regarding personal matters about an identifiable individual
Special Council
Warwick Township Council will receive a presentation from its Peer Review Team regarding existing conditions reports for the proposed Twin Creeks Landfill expansion. The presentation covers the Environmental Assessment process and findings related to the project's impact on the local environment.
- Presentation on Twin Creeks Landfill expansion and Environmental Assessment (EA) process
- Review of Peer Review Team (PRT) findings on ground and surface water, air quality, and noise
- Discussion of proposed 14 million cubic metre airspace capacity increase
- Potential 12-year extension of landfill operating life
Regular Council
The Warwick Township Council is reviewing several infrastructure and service items. Key discussions include awarding a masonry contract for the fire station, approving sump pump grants, and directing staff to apply for water system funding for the Sunset/Confederation Project.
- Awarding $195,000.00 contract to Image Masonry Ltd. for Fire Station masonry repairs
- Approving $11,137.77 in total for five Sump Pump Disconnect and Backflow Prevention Grants
- Directing staff to apply for the Housing-Enabling Water Systems Fund for the Sunset/Confederation Project
- Approving 2024/2025 Ice rate fee service updates and a new Outdoor Tennis and Sport Court fee
- Reviewing Lambton Shores Fire Agreement amendments via By-law 10 of 2024
Warwick Township Cemetery Board
The Cemetery Board is reviewing updates regarding a caretaker request for proposals and the potential assumption of St. Mary's Cemetery. Staff will also provide updates on the Watford Cemetery beautification project and annual reports for the Bereavement Authority of Ontario.
- Request for Proposals for grass cutting and trimming at six cemetery locations
- Potential assumption of St. Mary's Cemetery in Warwick Village
- Watford Cemetery beautification project update
- Donation discussion for Watford Cemetery by Dorothy Hollingsworth
- Annual Cemetery reports to the Bereavement Authority of Ontario
Regular Council
Warwick Township Council is meeting to approve several municipal items, including a major drainage contract and the establishment of a summer market. The agenda also includes the approval of the 2023 Annual Accessibility Compliance Report and various by-laws.
- Award tender for Parker Drain 2023 to Van Bree Drainage & Bulldozing Ltd. for $565,090.00 plus HST
- Approval of Watford Summer Market pilot with a $1,000 advertising budget
- Approval of 2023 Annual Accessibility Compliance Report
- By-Law 9 of 2024 regarding a Summer Market Agreement
- By-Law 11 of 2024 amending Council Members Appointment By-Law
Special Council
Warwick Township Council is meeting to discuss education and the development of a municipal strategy regarding the proposed Twin Creeks Landfill expansion. The meeting includes a closed session to discuss legal advice and negotiation positions. By-law 8 of 2024 will also be considered to confirm previous council resolutions.
- Development of municipal strategy for Twin Creeks Landfill expansion
- In Camera session regarding solicitor-client privilege and negotiations
- By-law 8 of 2024 to confirm previous council resolutions
Regular Council
The Council will consider establishing a farmers' market in Watford and updating subdivision application fees. The meeting also includes a presentation on the Lambton County EMS Master Plan and a bridge and culvert study.
- Proposed $1,000 budget for Watford Summer Market advertising pilot
- Proposed $10,000 pre-consultation development deposit for subdivision applications
- Presentation on the Lambton County Emergency Medical Services (EMS) Master Plan
- Bridge and Culvert Study presentation by Spriet Associates
- Court of Revision hearings for Huctwith Drain and Welsh Drain
Special Council - 25 Jan 2024 - BUDGET
Council will meet to review the proposed 2024 budget and departmental business plans. The meeting includes discussions on drainage concerns in Watford and infrastructure for the Heritage Creek subdivision.
- Presentation of the proposed 2024 Budget
- Public hearing regarding drainage concerns in Watford
- Infrastructure discussion for Heritage Creek Subdivision
- Review of 2024 Departmental Business Plans
- Paved Roads Study update
Regular Council
The Council is reviewing several infrastructure items, including gravel and calcium tenders for unpaved roads. They are also considering a request to support debt financing for the West Lambton Pumping Station reservoir rehabilitation.
- $18.77 per tonne gravel tender from McKenzie & Henderson Ltd.
- $0.1175 per litre calcium tender from Pollard Highway Products
- $10,000 pre-consultation development deposit for subdivision applications
- Approximately $114,000 debt allocation for LAWSS reservoir rehabilitation
- Sale of surplus 2011 Chevrolet Silverado and 2006 Volvo VHD Plow Truck