Warwick public meetings in 2024
23 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Special Council
Warwick Township Council will read and pass By-law 101 of 2024. The meeting includes a verbal update from CAO Ron Van Horne on the appointment for the CEMC, a tour of municipal assets, and a presentation by Mike DeVos, P.Eng. of Spriet Associates on a township infrastructure report. An acknowledgement of the township’s location on Anishinaabe traditional lands is also recorded.
- By-law 101 of 2024 to be read three times and formally passed
- Verbal update from CAO Ron Van Horne on CEMC appointment
- Tour of municipal assets (verbal)
- Presentation by Mike DeVos, P.Eng., Spriet Associates on infrastructure report
- Acknowledgement of ancestral lands on Treaty 29 and Treaty 25 territories
Special Council - 12 Dec 2024 - BUDGET
The Special Council will hear Treasurer/Deputy CAO Trevor Jarrett present the proposed 2025 budget. Council will discuss a $286,000 operational funding shortfall and the option of a 5% tax increase, which would generate $30,000 per 1% increase. By‑law 100 of 2024 will be read and voted on, and a closed‑session motion under Municipal Act Section 239 will be considered.
- Presentation of the proposed 2025 budget by Treasurer/Deputy CAO Trevor Jarrett
- Operational funding shortfall of $286,000 (approximately $78 per resident)
- Each 1% tax rate increase would generate $30,000; a 5% increase is proposed
- By‑law 100 of 2024 to be read three times and passed
- Closed‑session motion to move into an In Camera meeting under Municipal Act Section 239
Regular Council
Warwick Township Council will vote on several resolutions, including the adoption of By‑law 97‑2024 (False Alarm By‑law), By‑law 98‑2024 (amending Water‑Sewer Rates Schedule A) and By‑law 99‑2024 (Confirming By‑law). The council will also approve recommendations to improve the Faulds Drain and the Willoughby Drain under the Drainage Act. In addition, the 2023 Consolidated Financial Statements will be adopted and a motion to hold part of the meeting in camera will be considered.
- Approval of By‑law 97‑2024 – False Alarm By‑law
- Approval of By‑law 98‑2024 – amendment to Water‑Sewer Rates Schedule A
- Approval of By‑law 99‑2024 – Confirming By‑law
- Recommendation to proceed with improvements to the Faulds Drain under the Drainage Act
- Recommendation to proceed with improvements to the Willoughby Drain under the Drainage Act
Committee of Adjustment
The Committee of Adjustment will meet to discuss application A-05-24 - DOYLE. The body will also review and approve minutes from meetings held on August 13 and November 19, 2024.
- Application A-05-24 - DOYLE
Warwick Township Cemetery Board
The Warwick Township Cemetery Board will decide whether to continue the 4M Services grass‑cutting contract for the 2025 season. It will also discuss repair options for the Watford Cemetery building, including a masonry wall quote of $8,185.00 and an estimated $3,000 for floor‑slab replacement, as well as a $12,000 concrete work quote. A separate item is the proposal to hold Watford and Warwick Cemetery Decoration Days on the same date.
- Vote on moving forward with the 4M Services cemetery grass‑cutting renewal for 2025 (year 2 of a 3‑year agreement).
- Review masonry wall repair quote of $8,185.00 for the Watford Cemetery building.
- Consider estimated $3,000 cost to replace the building’s floor slab.
- Evaluate a $12,000.00 plus HST quote for new concrete work at the cemetery.
- Discuss holding Watford Cemetery Decoration Day and Warwick Cemetery Decoration Day on the same day.
Committee of Adjustment
The Warwick Committee of Adjustment will consider Application B-03-24 submitted by Suzan Lewis and agent Deryck Walden, requesting a Certificate of Cancellation under Section 53(45) of the Planning Act. The certificate would nullify the 2022 consent (B-03-22) that mistakenly created a separate lot, allowing a 0.53‑hectare parcel from 6859 Hickory Creek Line to be merged with 6895 Hickory Creek Line. Planning staff recommends that the Committee approve the certificate to complete the intended boundary adjustment and meet township parcel size standards for septic systems.
- Application B-03-24: request for Certificate of Cancellation for 6895 Hickory Creek Line
- Original consent B-03-22 approved March 22, 2022 for lot boundary adjustment
- 0.53‑hectare (1.31‑acre) parcel from 6859 Hickory Creek Line to be merged with 6895 Hickory Creek Line
- Condition of consent required amalgamation of the severed lands
- Staff recommendation to approve the Certificate of Cancellation
Regular Council
Warwick Township Council approved several items, including a $47,500 tender to Van Bree Drainage & Bulldozing Ltd. for Iles and Kersey Drain maintenance. The council also approved a $2,500 allocation for promotional signage for the 2025 Watford Summer Market and approved improvements to three local drains pending further reports. A peer‑review summary for the Twin Creeks Landfill Optimization project was forwarded to Waste Management, and the 2023 Consolidated Financial Statements were adopted.
- Award tender to Van Bree Drainage & Bulldozing Ltd. for Iles and Kersey Drain Maintenance – $47,500 plus HST (total $53,675).
- Approve $2,500 for promotional signage and materials for the 2025 Watford Summer Market partnership with A‑Z Events.
- Approve drainage improvements for Faulds, Janes, and Willoughby Drains under Section 78, with a 30‑day notice to St. Clair Region Conservation Authority and a new Spriet Associates report required.
- Forward Peer Review Summary Memorandum and outcomes table to Waste Management for the Twin Creeks Landfill Optimization Environmental Assessment.
- Approve the 2023 Consolidated Financial Statements as presented.
Regular Council
Warwick Township Council will discuss converting equipment to natural gas and adopting new policies for sick days and flexible working arrangements. The body will also consider a 2025 meeting calendar and signage for the YMCA at the ELCC/Watford Arena.
- Conversion of equipment to natural gas (F-11-24)
- Policies on flexible working arrangements, personal days, and sick days (CAO-21-24)
- YMCA branded signage on the exterior wall of the ELCC/Watford Arena (P&R-19-24)
- By-Law 091 of 2024 to renew lease agreement with Canada Post
- By-Law 092 of 2024 regarding Letter of Undertaking for MJ Convenience
Special Council
Warwick Township Council will approve traffic closures for the Royal Canadian Legion's Remembrance Day parade on Nauvoo Road and authorize the appointment of a Deputy Clerk for the meeting.
- Remembrance Day road closures on Nauvoo Road
- Appointment of Ron Van Horne as Deputy Clerk
- Confirming by-law for council actions through October 21, 2024
- In-camera session regarding personal matters
- Annual Poppy Bucket Drive on Nauvoo Road
Regular Council
At its October 7 regular meeting, Warwick Township Council considered several grant approvals, infrastructure projects, and by‑law actions. The council approved a $30,000 funding increase for the Sump Pump Disconnect and Backwater Valve Installation Grant Program and authorized additional grants of $2,000 for a façade improvement and up to $5,000 for a permit‑fee grant for MJ Convenience at 5274‑5276 Nauvoo Road. It also approved the Maher Drain improvement recommendation, the Community Improvement Plan recommendations for Nauvoo Road, and By‑law 88 of 2024.
- Approve $30,000 additional funding for the Sump Pump Disconnect and Backwater Valve Installation Grant Program (CAO‑19‑24).
- Approve $2,000 façade improvement grant and up to $5,000 permit‑fee grant for MJ Convenience at 5274‑5276 Nauvoo Road (P&D‑23‑24).
- Approve Maher Drain improvement under Section 78 of the Drainage Act (P&D‑24‑24).
- Approve Community Improvement Plan Committee recommendations for 5274‑5276 Nauvoo Road (P&D‑23‑24).
- Pass By‑law 88 of 2024 after three readings.
Regular Council
Council will discuss an amendment to the 2024 Tax Levy By-law and a plan to apply for Round 2 of the Housing Accelerator Fund. The meeting also includes a request to reallocate funds for a pressure washer replacement and direction on the Drainage Superintendent position.
- By-law 86 of 2024 to amend the 2024 Tax Levy By-law
- Action Plan for Round 2 Housing Accelerator Fund application
- Reallocation of funds for pressure washer replacement
- Direction on Drainage Superintendent position (CAO-18-24)
- July State of Emergency Status Report (CAO-17-24)
Regular Council
Warwick Township Council will discuss a zoning by-law amendment for 5221 Nauvoo Road and hear a delegation regarding flooding on McGregor Street. The body is also deciding on an emergency response plan and updates to user fees.
- Zoning By-law Amendment for 5221 Nauvoo Road
- By-law 82 of 2024: Township of Warwick Emergency Response Plan
- By-law 83 of 2024: Amendment to Schedule 'G' of Consolidated User Fee and Charges By-law
- Delegation regarding flooding on McGregor Street
- Verbal update on the Operational Plan for the Township of Warwick Distribution System from OCWA
Warwick Township Cemetery Board
The Warwick Township Cemetery Board approved a non‑denominational service for Watford Cemetery Decoration Day. The board also directed staff to explore holding Warwick and Watford Decoration Days on the same day and to revisit the discussion at the fall meeting. It revised the cemetery fundraising/stewardship program to include all active cemeteries and filed the Watford Cemetery Beautification Project report with selected options. Additionally, the board instructed staff to forward information from the Bereavement Authority of Ontario to the owner of the Mennonite Cemetery and request a response by August 1, 2024.
- Approval of a non‑denominational service for Watford Cemetery Decoration Day
- Investigation of holding Warwick and Watford Decoration Days on the same day
- Revision of the fundraising/stewardship program to cover all active cemeteries
- Receipt and filing of Watford Cemetery Beautification Project report with options A, C, E and two trees from option D
- Directive to send Bereavement Authority information to the Mennonite Cemetery owner and request a response by Aug 1, 2024
Committee of Adjustment
The Committee of Adjustment will meet on August 13, 2024, to hear a request for a minor variance to allow a grain elevator on a property at 7515 Birnam Line. The applicant seeks to reduce the rear yard setback from 7 meters to 3.05 meters.
- Public hearing for minor variance A-04-24 at 7515 Birnam Line
- Request to reduce rear yard setback from 7m to 3.05m for grain elevator
- Meeting to be held at Warwick Township Municipal Office, 5280 Nauvoo Road
- Written submissions due by August 8, 2024
- Meeting live streamed on Warwick Township YouTube Channel
Special Council
Warwick Township Council will adopt By‑law 81 of 2024 to appoint Ron Van Horne as Deputy Clerk for the special meeting on August 12, 2024. The agenda also includes an acknowledgement of the township’s location on Anishinaabe traditional lands and Treaty 29 and 25 territories. A closed‑session (In Camera) discussion will be held under Section 239 of the Municipal Act regarding personal matters of an identifiable individual. Standard procedural items such as call to order, conflict‑of‑interest disclosure, and adjournment are also listed.
- By‑law 81 of 2024: appointment of Deputy Clerk Ron Van Horne (effective August 12, 2024 only)
- Acknowledgement of ancestral lands on Treaty 29 and Treaty 25 territories
- Warwick Township YouTube channel link provided
- Closed meeting (In Camera) session under Section 239 of the Municipal Act for personal matters
- Routine procedural items: call to order, disclosure of pecuniary interest, adjournment
Regular Council
The council will approve its financial statements, adopt a five‑year energy conservation plan, and consider motions including a 3 % cost‑of‑living wage increase, a rainwear procurement agreement, and door‑prize rentals for a business mixer. A public meeting at 4:00 p.m. will discuss an amendment to the Building Permit Fee By‑law. The council will also read and pass three by‑laws on responsible pet ownership, building regulations, and confirming by‑law.
- Public meeting at 4:00 p.m. on Building Permit Fee By‑law amendment
- Adoption of Five‑Year Energy Conservation and Demand Management Plan (report CAO‑15‑24)
- 3 % cost‑of‑living wage adjustment for 2024 employees, effective August 1
- Memorandum of Understanding with CUPE Local 2393.3 for rainwear procurement
- Door‑prize rentals (1 hr ELCC Lambton Mutual Gymnasium Hall, ½ day ELCC Community Meeting Room) for September 5 Twilight Business Mixer
Regular Council
Warwick Township Council will consider adopting a Five-Year Energy Conservation and Demand Management Plan. The agenda also includes several by-laws for drain maintenance and administrative appointments.
- Adoption of Five-Year Energy Conservation and Demand Management Plan (CAO-15-24)
- Drain maintenance by-laws 62 through 72
- By-law to appoint an Interim CAO
- By-law to appoint an Acting Clerk
- Approval of GL Report and Accounts Payable
Committee of Adjustment
The Committee of Adjustment will consider application A-03-24 regarding a detached shed at 476 Mill Street. The applicants are seeking variances for side and rear yard setbacks to meet zoning requirements. The planner recommends approval subject to conditions that the shed be used for storage only and contain no habitable space.
- Minor variance application A-03-24 (Blondin)
- Side yard setback variance to 0.61 metres
- Rear yard setback variance to 0.94 metres
- Condition: Shed must be used for personal storage only
- Condition: No habitable space allowed in the shed
Special Council
The meeting includes a delegation regarding an amendment to the Twin Creeks Landfill environmental compliance approval. Council will also consider a $3,750 structural improvement grant for 5277 Nauvoo Road and review the CAO's bi-annual status report.
- Proposed amendment to Twin Creeks Landfill leachate treatment requirements
- $3,750 Structural Improvement Grant for 5277 Nauvoo Road
- CAO's Bi-Annual Status Report (Q2 2024)
- By-Law 60 of 2024 regarding a Letter of Undertaking for 5277 Nauvoo Road
Regular Council
The Council will consider reallocating ICIP Green funds to support the Sunset/Confederation Line Project for drinking water needs. The agenda also includes a notice for a public meeting regarding building permit fee amendments and a review of a potential lease for the former municipal office.
- Reallocation of ICIP Green funds to the Sunset/Confederation Line Project
- Notice of Public Meeting for Building Permit Fee Amendments on July 29, 2024
- Approval of a $2,500 budget for Business Networking Session refreshments
- Passage of By-laws 51 through 59 of 2024, including drain maintenance and user fees
- Review of the potential lease for the former Municipal Office
Committee of Adjustment
The Committee of Adjustment will consider application A-03-24 regarding 476 Mill Street. The applicant seeks minor variances to bring an existing 390 square foot shed into compliance with township zoning setback requirements.
- Minor variance (A-03-24) for a shed at 476 Mill Street
Warwick Township Cemetery Board
The Warwick Township Cemetery Board is reviewing updates on the Watford Cemetery Beautification Project and a proposed cemetery fundraising program. The meeting also includes a review of historical cemetery fee information and financial status. Additionally, the board will discuss coordinating decoration days for both Warwick and Watford cemeteries.
- Watford Cemetery Beautification Project update
- Proposed Cemetery Fundraising/Stewardship program
- Review of historical cemetery fee information
- Groundwater monitoring at Twin Creeks Environmental Centre
- Coordination of Warwick and Watford Cemetery Decoration Days
Regular Council
The meeting includes discussions regarding the Twin Creeks Landfill financial assurance report and a proposed leachate treatment extension. Council will also consider a zoning by-law amendment for 7254 Birnam Line and a $1,499.86 facade grant for 5277 Nauvoo Road.
- Zoning By-Law Amendment for 7254 Birnam Line
- Façade Improvement Grant of $1,499.86 for 5277 Nauvoo Road (The Squirrley Nut)
- Financial Assurance Re-evaluation Report for Twin Creeks Landfill
- Proposed ECA Amendment for Leachate Treatment Extension
- Passage of By-laws 46 to 50 of 2024, including Tax Levy and Zoning