Wawa public meetings in 2023
33 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Special Cemetery Committee
The Cemetery Committee meets to approve the agenda and discuss procedural items like delegations, announcements, and minutes from previous meetings.
Regular Council
The December 14, 2023, meeting includes discussions on amendments to the 2024-2027 Draft Capital Budget and a new schedule of fees. Council will also consider agreements for janitorial services at Municipal Offices and emergency personnel support from White River.
- Amendment to the 2024-2027 Draft Capital Budget
- Approval of the 2024 Schedule of Fees
- By-Law No. 3658-23: Agreement with White River for emergency personnel and equipment
- By-Law No. 3659-23: Janitorial services contract with Everything Floors for 40 Broadway Avenue
- Appointment of five firefighters to the Wawa Volunteer Fire Department
Committee of the Whole
The Committee of the Whole is reviewing several municipal updates including a proposed amendment to the 2024-2027 Draft Capital Budget and a new schedule of fees. The agenda also includes discussions on potential changes to landfill operating hours and a proposal to rename High Falls Road.
- Amendment to the 2024-20HT Draft Capital Budget
- Proposed 2023-28 - 2024 Schedule of Fees
- Wawa Community Improvement Plan Draft Background and Directions Report
- Vallee Park Bridge report
- Short Term Rental report
Heritage Committee
The committee will review updates on the digital archive proposal and the Berdusco rock samples. Members will also discuss repairs for damaged heritage doors at the Mackenzie Bethune/Fur Trade site.
- Digital Archive proposal
- Berdusco Rock Samples
- Mackenzie Bethune/Fur Trade Heritage Door Damage repair
- S.S. Caribou Life Ring storage
- Cemetery Committee Response Letter
Fire Advisory Committee
The committee received an update from The Loomex Group regarding the Community Risk Assessment and Fire Services Review. Discussion included improvements for records management, training, and the long-term need to replace the Fire Hall.
- Update on Community Risk Assessment and Fire Services Review by Mr. Terry Gervais
- Recommendation for fire hall replacement due to room layout concerns
- Proposed policy addition regarding loss of wages for firefighters attending training
- Plan to bring a recommendation for hiring new recruits to Council in early 2024
Cemetery Committee
The committee will review a response letter from the Heritage Committee regarding the maintenance of MacKenzie/Bethune Cemetery. The meeting also includes an informational report on ice candle sales and updates on cemetery maintenance.
- Review of Heritage Committee request for assistance with grave marker preservation
- Informational report on Sale of Ice Candles
- Discussion regarding cemetery beautification and the Ice Candle Celebration Day
Special Council
The Special Council meeting includes a presentation regarding the proposed operating budget for the period of 2024 through 2027. No other specific business items are listed on the agenda.
- Presentation of the 2024 - 2027 Proposed Operating Budget
Regular Council
The Wawa Council meeting agenda includes several proposed by-laws regarding mutual aid fire protection agreements and a waste disposal site expansion. The council will also review staff reports on infrastructure, finance, and community services.
- By-Law No. 3648-23: Agreement for Waste Disposal Site Expansion via Building Canada Fund
- Proposed fire protection agreements with Michipicoten First Nation, Hawk Junction Local Services Board, and Louisiana Pacific Wawa
- By-Law No. 3653-23: Agreement with ICEsoft Technologies Holdings Ltd for a notification system
- By-Law No. 3655-23: Encroachment agreement and annual fee for property at 36-38 Ganley Street
- Proposed road name change for High Falls Road
Committee of the Whole
The Committee of the Whole is reviewing a presentation from Food Cycle Science Corporation regarding a potential food waste diversion pilot program. The agenda also includes discussions on updating the municipal emergency plan, changing the name of High Falls Road, and proposed service level changes for the waste disposal site.
- Presentation by Jacob Hanlon (Food Cycle Science Corp) regarding FoodCycler pilot options
- Proposed road name change for High Falls Road
- Proposed changes to Waste Disposal Site Levels of Service
- Update to the Municipal Emergency Plan
- Review of October 2023 monthly reports for Infrastructure, Protective, Finance, and Community Services departments
Heritage Committee
The committee is reviewing various historical donations and managing ongoing digital archive projects. Members also discussed the status of the MacKenzie/Bethune Cemetery and potential new locations for local artifacts.
- Review of Berdusco Rock Collection containing approximately 40 boxes of mineral samples
- Discussion regarding a life-ring from the S.S. Caribou seeking a new display location
- Update on the MacKenzie/Bethune Cemetery headstone and brush clearing status
- Processing of digitized photograph donations from George Burns
- Ongoing digital archive project for local history files
Committee of the Whole
The Committee of the Whole is reviewing a delegation regarding the Vallee Park Bridge and discussing several municipal items including financial reports, transit initiatives, and police detachment updates. The meeting also addresses administrative matters such as travel policy amendments and insurance reviews.
- Delegation from Mary Harbocian regarding Vallee Park Bridge
- Third Quarter 2023-24 Financial Report
- Update on Electric Transit Initiative
- Voyent Alert notification System update
- Amendment to Volunteer Firefighter Training travel policy
Regular Council
The Wawa Council meeting on November 7, 2023, includes discussions on endorsing a pledge for the Wawa Housing Plan and authorizing the purchase of a parking lot at 96 Broadway Avenue. The agenda also features reports on electric transit initiatives and the Vallee Park Bridge Replacement.
- Endorsement of a Pledge for the Wawa Housing Plan
- By-Law 3644-23: Purchase of land at 96 Broadway Avenue from Wawa Electric and Hardware
- By-Law 3643-23: Agreement for an Accessible Electric Vehicle and charging station
- Staff Report: Vallee Park Bridge Replacement
- Staff Report: Electric Transit Initiative Update
Fire Advisory Committee
The committee is reviewing an update on the Community Risk Assessment and Fire Services Review from The Loomex Group. Members will also discuss a new municipal travel policy regarding loss of wages for firefighters.
- Update on Community Risk Assessment and Fire Services Review by The Loomex Group
- Discussion of Municipal Travel Policy regarding loss of wages for firefighters
- Review of Office of the Fire Marshal Communiqué No. 2023-09
Economic Development and Tourism Advisory Committee
The committee will receive progress updates on the Wawa Housing Action Plan and Pledge, as well as updates regarding the Community Improvement Plan and CIINO. The meeting also includes discussions on business dinner dates.
- Wawa Housing Action Plan and Pledge update
- Community Improvement Plan update
- CIINO update
- Business Dinner Dates update
Age Friendly Committee
The committee will review informational reports from various organizations including the Wawa Goose Club and Canadian Red Cross. Members will also discuss old business regarding accessible parking, housing, and committee vacancies.
- Wawa Age Friendly Action Plan discussion
- Updates on Wawa Goose Club, Royal Canadian Legion, and March of Dimes
- Discussion on accessible parking
- Review of North Algoma Health System Collaborative
Cemetery Committee
The committee discussed progress on the cemetery expansion project, including tender openings for work on gates, parking, and a columbarium. Members also reviewed updates regarding beautification efforts and seasonal maintenance requirements.
- Cemetery expansion project phase one includes work on a gate, parking lot, and columbarium
- Memorial benches estimated between $800 to $1200 each
- Infrastructure Services will include a cement pad in the cemetery structure for maps
- Municipal staff to inspect grounds and remove overgrown cedar trees or debris
- Staff to send notices for cleaning cemetery plots before winter
Committee of the Whole
The Committee of the Whole will review a planning report regarding the regulation of short-term rentals in residential zones. The report recommends amending the Official Plan and zoning by-law to define these rentals and requiring business licenses for them.
- Planning report on regulating short-term rentals
- Proposed amendments to Official Plan and zoning by-law
- Proposal to require business licenses for short-term accommodations
- Review of 2024-2027 Capital Budget recommendations
- Marina Committee recommendation regarding channel markers in Michipicoten River
Regular Council
The October 17, 2023, meeting agenda includes a proposal to authorize an agreement with WSP Inc. to prepare a Downtown Community Improvement Plan. Council will also review monthly reports from various municipal departments and discuss potential land acquisitions or sales in closed session.
- By-Law No. 3640-23: Agreement with WSP Inc. for Downtown Community Improvement Plan preparation
- Approval of Council travel to AMO, FONOM, and ROMA conferences
- Review of September 2023 monthly reports for Finance, Protective Services, Infrastructure, and Community Services
- Closed session discussion regarding potential land sale and land purchase
- Waiver of fees for Royal Canadian Legion Remembrance Day request
Committee of the Whole
The Committee of the Whole reviewed a presentation on declaring Intimate Partner Violence an epidemic and a Community Risk Assessment for fire services. The meeting also addressed upcoming council travel to various municipal conferences.
- Presentation by CHADWIC Home regarding a resolution to declare Intimate Partner Violence an epidemic
- Community Risk Assessment presentation by The Loomex Group identifying top safety risks
- Identification of fire in health centres as a high-risk priority for mitigation
- CAO Memo regarding Council travel to AMO, FONOM, and ROMA conferences
Marina Committee
The committee reviewed quotes for new washroom and shower facilities and discussed plans for boat launch maintenance. Members also addressed signage needs and requested federal feedback regarding the Michipicoten River's status.
- Recommendation for coin-operated shower facilities and weather-tight bulletin boards
- Plan to grind down the boat ramp and install 'Use at Own Risk' signage
- Request for a letter to DFO regarding the Michipicoten River navigational status
- Discussion on new signage and payment systems for boat launch and slip fees
- Updates on marina playground delays and potential dredging in 2024
Special Council
The Special Council meeting includes a presentation on the Capital Budget and a resolution to award the Community Improvement Plan Proposal. Council will also consider a Memorandum of Understanding with Michipicoten First Nation regarding marina lands, assets, and a lease form.
- Capital Budget Presentation
- Award Community Improvement Plan Proposal resolution
- By-Law No. 3634-23: Memorandum of Understanding with Michipicoten First Nation for Marina Divestiture
- By-Law No. 3633-23: Confirmation of Council proceedings
Economic Development and Tourism Advisory Committee
The committee will review updates on the Community Improvement Plan and the Community Investment Initiative for Northern Ontario. The meeting also includes a tourism update presentation by A. Patterson.
- Review of Community Improvement Plan (CIP)
- Discussion of Community Investment Initiative for Northern Ontario (CIINO)
- Tourism Update presentation
- Review of Business Dinner Dates
Cemetery Committee
The committee will review updates regarding cemetery beautification projects, including planter boxes and memorial benches. The meeting also covers ongoing maintenance and structural updates for the Woodland Cemetery.
- Update on cemetery structure for maps
- Update on lumber for planter boxes
- Update on memorial benches
Committee of the Whole
The Committee of the Whole will hear a presentation from Algoma Public Health regarding their programs, services, and municipal levy. The presentation details the $19.2 million annual operating budget and the specific $109,387 levy for Wawa.
- Presentation by Dr. Jennifer Loo on Algoma Public Health programs and services
- Review of the 2023 Wawa municipal levy of $109,387 for public health
- Discussion regarding the Wawa Drill Rig Monument
- Review of RFP results for Michipicoten Memorial Community Centre Canteen
- Proposed amendment to the Ice Cancellation Policy
Fire Advisory Committee
The committee will review a draft copy of the Community Risk Assessment and discuss an Office of the Fire Marshal communique regarding fire chief responsibilities. The meeting also includes an update on the progress of the Fire Services Review by The Loomex Group.
- Review of draft Community Risk Assessment
- Discussion of OFM Communique No. 2023-09 regarding Section 6(3) of the Fire Protection and Prevention Act
- Update on Fire Services Review and Community Risk Assessment process by The Loomex Group
Regular Council
The Wawa Council meeting on September 19, 2023, includes discussions on several municipal leases and a land use agreement. The agenda also features reviews of various departmental monthly reports and staff recommendations regarding a drill rig monument.
- By-Law 3630-23: Lease of 96 Broadway Avenue upper floor to Labbe Media Incorporated for a radio station
- By-Law 3631-23: Land lease agreement with Quattra SCS Ltd. at 96 Broadway Avenue
- By-Law 3632-23: Land use agreement with Woodland Masonic Hall Incorporated on Magpie Avenue
- Staff recommendation regarding the Drill Rig Monument
- RFP results for the Michipicoten Memorial Community Centre Canteen
Heritage Committee
The committee will review research regarding Mormon Teamsters and address erosion at the Michipicoten River mouth. Members will also discuss a photo donation and progress on the Digital Archive Project.
- Mormon Teamster research report
- Michipicoten River erosion awareness
- Michiwawa/George Burns photo donation
- Digital Archive Project
- Field and Stream magazine donations
Age Friendly Committee
The committee will review informational reports from various organizations, including the Wawa Family Health Team and the Canadian Red Cross. Members will also discuss ongoing business regarding accessible parking, transportation, and housing committees.
- Presentation by Kim Melbourne of the Wawa Community Outreach Program
- Informational updates on the Wawa Goose Club and March of Dimes
- Discussion on Seniors Expo & Active Living Fair update
- Review of accessible parking and transportation committee items
- Discussion regarding a committee vacancy
Special Council
Council is reviewing a recommendation to hire a contractor to remove and sell the Wawa Drill Rig for scrap due to structural concerns. A recent engineering report identified a noticeable lean in the monument that requires action before winter 2023. Staff recommend scrapping the unit as the most fiscally responsible option compared to repair or mast removal.
- Recommendation to remove and sell the Wawa Drill Rig for scrap
- Estimated cost of $5,000 to $10,000 for removal and scrapping
- Engineering estimate of $80,000 for repairs involving hydraulic jacking units
- Revised repair cost forecast of $40,250 using local contractors
- Closed session discussion regarding land acquisition on Magpie Avenue
Regular Council
Council will discuss and vote on a financial analysis of the Algoma District Services Area Board, which found the current apportionment formula to be unfair. Other items include approving the purchase of an accessible electric van.
- Approve Purchase of an Accessible Electric Van and a Charging Station
- Amendment to NOHFC Funding Application for Wawa Airport Terminal Renovations Project
- Adopt and Endorse Wawa Strategic Plan 2023-2026
Fire Advisory Committee
The committee received an update on the Community Risk Assessment and Fire Services Review being conducted by The Loomex Group. Members also reviewed a draft Firefighters Funeral Service Policy regarding the retirement of firefighter numbers.
- Update on Community Risk Assessment and Fire Services Review by The Loomex Group
- Review of draft Firefighters Funeral Service Policy
Committee of the Whole
The committee will discuss the Wawa Housing Action Plan aimed at addressing housing challenges and increasing affordable options. Other items include monthly reports from various departments and policy updates.
- Wawa Housing Action Plan update
- Monthly reports from Protective Services, Finance, and Infrastructure Departments
Regular Council
The Wawa Council meeting includes discussions on approving a new Housing Action Plan and reviewing several infrastructure reports. The agenda also covers receiving a $2,350,908.32 provincial power dam payment and considering various municipal by-laws.
- Approval of the Wawa Housing Action Plan
- Receipt of $2,350,908.32 Power Dam Special Payment allocation
- By-law to lease municipal office space for a Provincial Court
- Tulluch Engineering Report regarding Broadway Avenue Drill Monument inspection
- Agreement with Northern Ontario Heritage Fund Corporation for Michipicoten Memorial Community Centre renovations