Whitewater Region public meetings in 2021
33 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Committee of Adjustment
The Committee is reviewing multiple applications to create new residential lots through land severances. Proposals include developments on Mansel Hill Road, Lookout Road, and Calvin Road. One application also requests a minor variance for 22 Fletcher Road.
- Consent application for one new lot on Mansel Hill Road (File D-10-155)
- Two consent applications for residential lots on Lookout Road (Files D-10-156 and D-10-157)
- Creation of three residential lots involving farm building demolition (Files B88, B89, and B90)
- Minor variance to reduce front yard depth at 22 Fletcher Road (File D-13-124)
Regular Council
Council will review the 2022 draft budget and user fees during a public presentation. The agenda includes zoning amendments for properties in Westmeath and the adoption of an Active Transportation Plan. Several service contracts and agreements are also presented for approval.
- Zoning amendment for Zion Line to preserve agricultural use
- Zoning amendment for Beachburg Road to permit a single dwelling
- $68,012.31 contract award to GeoCentric Environmental Inc.
- IT services agreement with OnServe Inc.
- Adoption of the WSP Active Transportation Plan
Regular Council
Council will review a presentation regarding comprehensive zoning by-law updates and development standards. The meeting also includes reports on Muskrat Lake development requirements and arena operations. Several equipment tenders and property tax adjustments are presented for approval.
- Award of tender 2021-20 to Jade Equipment Company Ltd. for $89,752.32
- Award of tender 2021-10 to Amaco Construction Equipment Inc. for $54,792.67
- Authorization of property tax cancellations and refunds totaling $11,682.38
- Site Plan Agreement for parking at Part of Lot 8, Westmeath Concession EFC
- Approval of 2022 accident and sickness insurance for fire department personnel
Special Council
Council will consider a recommendation to award an emergency contract for the Acres Road culvert replacement. The meeting also includes receiving the Q3 2021 Administrative Report and reviewing revised 2022 draft budgets.
- Emergency culvert replacement on Acres Road ($33,326.40)
- Contract award to McCrea Excavating Ltd
- Receipt of Q3 2021 Administrative Report
- Review of revised 2022 draft budgets
Regular Council
The Council will review several zoning by-law amendments for properties on Kerr Line and Westmeath Road. Agenda items include site plan agreements for Rogers Communications towers and the redevelopment of 503 Rafting Road. Additionally, motions were introduced regarding community safety zones and the maintenance of the Westmeath Boat Launch.
- Zoning amendments for 1721 Kerr Line and Westmeath Road properties
- Site plan agreements for telecommunication towers at Nangor Trail, Westmeath Road, and La Passe Road
- Redevelopment site plan for Summerhill Resorts at 503 Rafting Road
- Proposed road improvements to Sams Road at the developer's cost
- Public tender for land sale at 51 Industrial Park Road
Regular Council
The Council will receive a presentation from the Treasurer on the 2022 draft budget, which includes a proposed 3.5% tax levy increase. The presentation also outlines planned capital investments and updates to various municipal fees. Additionally, the Council will consider a by-law regarding vaccine policies.
- Proposed 3.5% tax levy increase for 2022
- $979,850 in planned capital investment
- By-law 21-11-1442 regarding Vaccine Policies
- Changes to landfill and curbside collection fees
Regular Council
The council will approve new vaccination policies for staff, council members, and volunteers. They are also considering a motion to begin public consultation on changing the township's council composition. Additionally, several contracts for equipment and infrastructure will be reviewed.
- Purchase of Rice Lake weight scale from GTR Scales Ltd. for $134,735.33
- Undercarriage replacement for John Deere 655K loader for $30,703.28
- Approval of vaccination policies for employees and council members
- Motion to begin public consultation on changing Council composition
- Proposed bylaw to ban engine brakes on Highway 17 in Cobden
Committee of Adjustment
The Committee of Adjustment is reviewing several applications for land severance and minor variances. These include requests to change property boundaries and reduce water setbacks for construction projects. Most items carry recommendations for approval.
- Minor variance at 58 Oak Ridge Trail to reduce water setback from 30m to 12.19m
- Consent application for residential lot addition on LaPasse Road
- Consent applications for properties on Kohlsmith Road and Magnesium Road
- Consent applications for properties on Zion Line, Alva Drive, and Acres/Mineview Road
Regular Council
The Council is considering several zoning amendments for properties in Westmeates and Voyageur Bay Trail. The meeting also includes discussions on adopting internet and telephone voting for the 2022 election and authorizing debentures for wastewater plant upgrades and a new grader.
- Zoning amendment to reduce lot frontage on Indian Road
- Approval of internet and telephone voting for the 2022 Municipal Election
- Debentures for Cobden Wastewater Treatment Plant Upgrades and a John Deere 770 GP Grader
- Lease agreement with Whitewater Internet Solutions Inc. for equipment installation
- Road renaming from Indian to Perretton and Meadow to Meadowview
Regular Council
Council will consider several consultant contracts for municipal modernization, including zoning updates and road reviews. The agenda also includes road renaming proposals and a development agreement regarding environmental studies near a former landfill.
- $157,260 contract for Growth Readiness and Zoning Update with Ecovue Consulting Services Inc.
- $79,373 contract for Roads Joint Operational Review with WSCS Consultants Inc.
- Renaming Indian Road to Perretton Road and Meadow Drive to Meadowview Drive
- Development Agreement for environmental studies near a former landfill
- $39,141 contract for Building Services Review with WCSC Consultants Inc.
Committee of Adjustment
The Committee of Adjustment is reviewing minor variance applications for 418 Service Road and 18120 Highway 17. The meeting also includes several applications of consent regarding property divisions across various locations.
- Minor variance at 418 Service Road to permit a kennel and increase home industry floor area
- Minor variance at 18120 Highway 17 to reduce water setback and dwelling unit area
- Consent applications for properties on Lachlan Lane, Moore’s Beach Road, and Canal Lane
- Consent applications for properties on Stella Lane, Mulloy Bay Drive, and Acres Road
- Consent applications for properties on Garden Lake Trail, Mansel Hill Road, and Presquile Trail
Regular Council
The meeting includes proposed zoning changes for properties on Queens Line, Hawthorne Road, and Greenway Drive. Council will also review audit service contracts, arena user fees, and financing for municipal equipment. Additionally, updates on pedestrian crossovers and waste collection pilot projects are scheduled.
- Zoning amendments for properties on Queens Line, Hawthorne Road, and Greenway Drive
- Audit services contract award to MacKillican & Associates
- $30.00 daytime rate for Cobden Arena Upstairs Hall
- Financing for a 2021 John Deere 770 GP Grader
- Funding application for the Beachburg Water Treatment Plant
Special Council
This special council meeting is scheduled as a closed session. The agenda focuses on a human resource update regarding personal matters about an identifiable individual or employee.
- Human resource update regarding personal matters of individuals or employees
Committee of Adjustment
The Committee of Adjustment is considering several applications for land consent throughout the township. These include requests to add land to existing residential lots on Garden Lake Trail and other locations. Staff recommendations suggest approval for these applications subject to specific conditions.
- Consent applications for Garden Lake Trail (Files D-10-111(1) to D-10-114(4))
- Consent applications for Queens Line (Files D-10-115(1) to D-10-117(3))
- Consent application for Sturgeon Mountain Road (File D-10-118)
- Consent application for Indian Road (File D-10-119)
- Consent applications for Voyageur Bay Trail and Pettigrew Road
Regular Council
The Council will review several infrastructure proposals, including road surface treatments and sewage plant updates. Items for consideration include zoning changes at 78 Pembroke Street and 123 Cemetery Road. The meeting also includes discussions on a new noise by-law and various equipment purchases.
- Zoning amendment for 78 Pembroke Street to permit a micro distillery
- $385,507.58 contract award for road surface treatments to Greenwood Paving (Pembroke) Ltd.
- $28,908.80 purchase of flashing beacons from Fortran Traffic Systems Limited
- Proposed enactment of a new noise by-law
- Reallocation of $25,000 for Westmeath Boyer-Laderoute Park
Committee of Adjustment
The Committee is reviewing multiple applications to divide existing properties into new residential lots. These requests include changes for properties on Chenaux Road, Stoppa Road, and various Westmeath Concessions. The agenda also includes a recreational vehicle variance request for 274 Greenway Drive.
- Consent application to create a new residential lot at 1171 Chenaux Road (File D-10-110)
- Consent application for properties on Stoppa Road, Ross Concession 1 (File D-10-109)
- Consent applications for properties on Dupuis Line/Malloy Road (Files D-10-100 and D-10-101(2))
- Consent applications for properties on Pappin Road (Files D-10-107(1) and D-10-108(2))
- Recreational vehicle variance request for 274 Greenway Drive
Special Council
Council will discuss the relocation of the Westmeath Cenotaph to a new location at Boyer-Laderoute Park. The project is funded through reserve funds and a $25,000 grant from the Canada Commemorative Partnership Program. A contract for the work has already been awarded to 11425579 Canada Inc.
- Relocation of Westmeath Cenotaph to Boyer-Laderoute Park
- $25,000 grant from Canada Commemorative Partnership Program – Community War Funding
- Contract awarded to 11425579 Canada Inc. for $85,734.23 including HST
- Estimated project cost of approximately $111,000
Regular Council
The Whitewater Region Council is reviewing infrastructure contracts and land use proposals. Key items include a road rehabilitation tender and a request for public access to the Ottawa River. The meeting also addresses property tax adjustments and municipal policy updates.
- $2,277,749.99 contract for Olmstead-Jeffrey Lake Road rehabilitation
- $68,972.93 award for a Flood Risk Assessment RFP
- Site plan approval for a breeding kennel at 2114 Pleasant Valley Road
- Proposal for public access to the Ottawa River via a gravel road
- Denial of road assumption requests for Beatty's Trail, Gervais Road/Sinkhole Trail, and Crystal Lane
Regular Council
The Council is reviewing several zoning by-law amendments regarding agricultural and residential uses. The agenda also includes decisions on contracts for gravel crushing, sand screening, and lawn tractor procurement. Additionally, the meeting addresses proposals for landfill scales and senior home support agreements.
- Zoning amendment for Kerr Line to permit livestock buildings
- $90,346.88 contract for gravel crushing to Eastway Contracting Inc.
- $17,553.64 purchase of a lawn tractor from Huckabone Equipment
- $25,973.73 contract for sand screening to Eastway Contracting Inc.
- Request for proposals for a weight scale at the Ross Landfill Site
Regular Council
The meeting includes recommendations to approve 2021 tax rates and the Pembroke & Area Airport Commission budget requisition. Council will also consider a zoning amendment for 605 LaPasse Road to permit a secondary dwelling unit. Other items involve animal control agreements and police detachment boards.
- Approval of 2021 tax rates based on a $6,004,056 revised levy
- Zoning amendment for 605 LaPasse Road to allow a secondary dwelling unit
- Single-source award to Envari Energy Solutions Inc. for LED streetlight conversion
- Animal control agreement with the Township of Bonnechere Valley
- Support for the Renfrew OPP Detachment Board composition
Committee of Adjustment
The Committee of Adjustment is reviewing applications to create three new residential lots on Concession 6 EML. The agenda also includes a recreational vehicle variance request for 277 Nangor Trail and the approval of April 19, 2021, minutes.
- Consent Applications B12/21, B13/21, and B14/21 to create three new residential lots
- Recreational Vehicle Variance for 277 Nangor Trail
- Requirement for a geotechnical investigation regarding karst topography
- Approval of April 19, 2021, meeting minutes
Regular Council
The Council will consider several contract awards for road rehabilitation and water plant repairs. Members will also review draft by-laws regarding noise control and the regulation of hawkers and peddlers.
- $264,558.88 contract for Grace Street rehabilitation
- $52,096.03 contract for Cobden Water Treatment Plant roof replacement
- $77,206.38 contract for Westmeath Cenotaph Project
- New $80 licensing fee for hawkers and peddlers on municipal property
- Draft by-law for noise control regulation
Regular Council
Council is reviewing the 2020 Audited Financial Statements and approving several community plans, including a Flooding Readiness Plan. The agenda also includes a zoning amendment for property on Calvin Road and a pilot program for leaf and yard waste collection. Residents will also present concerns regarding tree removal on Beatty's Trail.
- Zoning amendment for Part of Lot 26, Concession 3, Calvin Road to permit a secondary dwelling unit
- Approval of the 2020 Audited Financial Statements and Management Letter
- Adoption of the Seniors Community Needs Assessment and Age Friendly Community Plan
- Approval of a 2021 leaf and yard waste curbside collection pilot program
- Request for a report on the feasibility of introducing landfill weight scales
Committee of Adjustment
The Committee is considering applications for minor variances and land consents. These include a request to reduce front yard depth at 12 Vera Crescent and proposals for new residential lots and additions.
- Minor variance for 12 Vera Crescent to reduce front yard depth from 25 feet to 15 feet
- Consent application B87/20 to create a new residential lot on Hawthorne Road
- Consent application B15/21 for a lot addition involving 3914 Beachburg Road and 9 Chaffeys Trail
Special Council Meeting
The Whitewater Region Council is considering several regulatory updates, including a new Flooding Readiness Plan and Development Charges By-law rates. The agenda also includes zoning changes for 2114 Pleasant Valley Road and various equipment purchases. Additionally, the council will review appointments to the Seniors & Older Adult Task Force.
- Zoning amendment at 2114 Pleasant Valley Road to permit a commercial breeding kennel and boarding facility
- Development Charges By-law direction including $3,000 for township services for single detached dwellings
- Purchase of a John Deere 770GP Grader from Brandt Tractor Ltd. for $376,277.95
- Approval of the Flooding Readiness Plan as part of the Emergency Preparedness and Response Program
- Allocation of a $6,300 Fire Safety Grant to increase training opportunities
Regular Council
The Council is holding a public meeting to review proposed development charge policies and rates. Agenda items include decisions on zoning amendments for 43 John Street and Concession 3, as well as the dedication of streets in the Wren Subdivision. Motions were also presented regarding broadband funding data and river water level monitoring.
- Public meeting on proposed Development Charges policies and rates
- Zoning amendment for 43 John Street from commercial to residential
- Refusal recommendation for zoning at Part of Lot 2, Concession 3
- Dedication of Bamagillia Street, Wren Drive, and Morrison Drive as public highways
- Appointment of Levi Junop as a casual Building Inspector
Regular Council
The Whitewater Region Council is reviewing 2020 annual water reports and the Treasurer's year-end report. The agenda includes approving new firefighter gear and a single-source contract for RIT equipment. Additionally, Council will consider funding for the Westmeath Arena BFA Ramp project.
- Approval of $25,700 purchase for 8 sets of firefighter bunker gear and 22 helmets
- Single-source award to AJ Stone for Fire Department RIT equipment
- $38,000 loan and $63,474.59 contribution for the Westmeath Arena BFA Ramp project
- Adoption of 2020 Annual Water Reports for Beachburg, Cobden, and Haley systems
- By-law for the sale of land in the Industrial Park to McRae Excavating
Regular Council
The Whitewater Region Council is reviewing a zoning amendment to allow semi-detached dwellings on Bamagillia Street. The meeting also includes proposals for road design work on Olmstead-Jeffrey Lake Road and various municipal grant applications. Additionally, the Council will consider a contract award for an Asset Management Plan.
- Zoning amendment for six semi-detached dwellings at Wren Subdivision Phase 2
- Approval of scope of work for Olmstead-Jeffrey Lake Road project
- $51,200 single-source award to Public Sector Digest Inc. for an Asset Management Plan
- Road assumption and naming for Rox Siding Road and Behm Line
- Endorsement of grant applications for Beachburg Arena and Cobden Marsh
Regular Council
Council is reviewing recommendations for site plan approvals and equipment tenders. The agenda also includes motions to investigate intersection lighting, landfill fees, and the township's agreement with CRINS.
- Site plan approval for Snyders Equipment Services on Industrial Park Road
- $42,872.00 tender award for a Chevrolet Silverado
- $59,590.66 tender award for mobile column lifts
- Negotiation with landowner for Industrial Park land sales
- Motion to review lighting at Foresters Falls Road/Zion Line intersections
Committee of Adjustment
The Committee of Adjustment is reviewing applications for minor variances at 9 Pembroke Street and 84 Hendry Lane. The agenda also includes a request to create a surplus dwelling lot and the approval of previous meeting minutes.
- Minor variance at 9 Pembroke Street to reduce side yard width for an accessory structure
- Minor variance at 84 Hendry Lane to extend reconstruction timelines for a fire-damaged building
- Consent application B84/20 to create a surplus dwelling lot
- Approval of January 7, 2021, meeting minutes
Regular Council
The Council will consider awarding a contract for a stormwater assessment in the Cobden Agriculture Area and deciding not to proceed with a waste recovery center buy-in. The meeting also includes reviewing appointments for the Library Board and Seniors Task Force.
- Awarding RFP 2020-22 Stormwater Assessment to Hutchinson Environmental Sciences Limited for $71,069.18
- Decision not to proceed with buy-in to the Ottawa Valley Waste Recovery Centre
- Appointments to the Library Board and Seniors & Older Adult Task Force
- Receipt of a study on flooding risk perceptions in Whitewater Region
Special Council Meeting
Council is considering recommendations for the Olmstead-Jeffrey Lake Road design, including potential realignments and paving. The agenda also includes a recommendation to continue ice operations at the Cobden Astrolabe Arena for the remainder of the 2020/21 season. A public information session for the road project is scheduled for February 10.
- Proposed $1.7 million rehabilitation scope for Olmstead-Jeffrey Lake Road
- Recommendation to continue ice operations at Cobden Astrolabe Arena
- Public information session for road design on February 10
- Forecasted $20,500 in arena revenue if operations resume mid-February
Committee of Adjustment
The Committee of Adjustment is reviewing a minor variance application for 28 Astrolabe Road to increase porch encroachment and maximum lot coverage. The meeting also includes the confirmation of minutes from the December 10, 2020 meeting.
- Minor Variance D-13-115: Increase porch encroachment at 28 Astrolabe Road from 2.5m to 3.2m
- Minor Variance D-13-115: Increase maximum lot coverage at 28 Astrolabe Road from 33% to 40%
- Approval of December 10, 2020 meeting minutes