Whitewater Region public meetings in 2024
27 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Committee of Adjustment
The Committee of Adjustment is meeting to consider a consent application to create one new lot for residential and agriculture purposes. The body will also review the minutes from the November 21, 2024 meeting.
- Consent application (File D-10-247) to create one new lot at 824 Rapid Road
Regular Council
Council will consider several items, including approving a $48,839.71 tender for a roll‑off trailer, enacting a by‑law to enter a site‑plan agreement for redevelopment at 177 Cemetery Road, and approving a two‑year fixed‑price service agreement with the Ontario Clean Water Agency. Council will also receive a draft Sewer‑Use By‑law for feedback and approve a three‑year by‑law enforcement services agreement with Municipal Law Enforcement Services.
- Award tender 2024-15 to Huckabones Equipment Ltd. for a roll‑off trailer and 3 bins at $48,839.71 (incl. HST)
- Enact by‑law for Site Plan Agreement with 9611339 Canada Inc. DBA Blackladder Construction to redevelop 177 Cemetery Road
- Approve two‑year fixed‑price service agreement with Ontario Clean Water Agency for water and wastewater operations
- Receive draft Sewer‑Use By‑law for information and feedback
- Approve three‑year by‑law enforcement services agreement with Municipal Law Enforcement Services
Committee of Adjustment
The Committee of Adjustment will hold public meetings on a minor variance application to reduce the water setback from 30m to 22m at 867 Faught Road, allowing four bunkies to replace a demolished lodge. They will also consider three consent applications for lot severances on Beachburg Road, Pappin Road, and Hawthorne Road, and approve previous meeting minutes.
- Minor variance D-13-156: reduce water setback from 30m to 22m at 867 Faught Road for four bunkies
- Consent D-10-239 & D-10-240: create two vacant residential lots on Beachburg Road
- Consent D-10-241 & D-10-242: create two vacant residential lots on Pappin Road
- Consent D-10-243: consent application for property at 1539 Hawthorne Road
- Approval of October 17, 2024 meeting minutes
Regular Council
The Township of Whitewater Region Council will review the 2025 OPP Detachment Board Budget and a proposed equal shared billing model. Council will also consider motions regarding traffic safety on Watchorn Drive and the feasibility of an annual large-item pickup service.
- Approval of the OPP Detachment Board 2025 Budget
- Investigation of truck traffic and speed compliance on Watchorn Drive
- Cost analysis for a potential 2026 annual large-item pickup service
- Approval of the Third Quarter Administration Report
- Passing of confirmatory By-law 24-11-1718
Special Closed
The Township of Whitewater Region Council is meeting in a special closed session to discuss matters involving Miller Waste Systems, Whitewater Snow-Goers, and OCWA contracts, as well as the Cobden Wastewater Treatment Plant. The session will cover litigation, land acquisition or disposition, and negotiation strategies. No public decisions are expected.
- Discussion of Miller Waste Systems contract
- Discussion of Whitewater Snow-Goers contract
- Discussion of OCWA contracts
- Discussion of Cobden Wastewater Treatment Plant
- Closed session under procedural bylaw for litigation, land, and negotiations
Regular Council
Council will vote on submitting a $22,700 Environmental Compliance Amendment application for the Ross Landfill and extending an environmental monitoring contract for $48,295.30. They will also consider authorizing a memorandum of understanding for the sale of the former CN Rail line, approving the 2025 meeting calendar, and endorsing participation in the Ottawa Valley Ontario Health Team.
- RED Grant community marketing project update and activity guide approval
- Ross Landfill ECA amendment application fee of $22,700 and monitoring contract extension for $48,295.30 to Jp2g Consultants
- Memorandum of Understanding with County of Renfrew and Township of Laurentian Valley for sale of former CN Rail line
- Framework for insurance coverage for recreation and culture programming
- By-laws including alternative voting and counting equipment for 2026 election and library board appointment
Committee of Adjustment
The Committee of Adjustment will meet to decide on four minor variance applications, including requests to reduce front yard setbacks and increase accessory building heights for properties in Whitewater Region.
- Minor Variance D-13-153: Request to reduce front yard depth from 7.5 meters to 5.08 meters at 14 Lacroix Bay Road
- Minor Variance D-13-154: Request to increase accessory building height from 5 meters to 7.01 meters at 8 Utronki Road
- Minor Variance D-13-155: Request to reduce water setback to 13.2 meters at 14 Lady Slipper Lane
- Minor Variance D-13-152: Request to increase garage height to 6.6 meters for property at 93B Branch Trail
- Confirmation of August 15, 2024 Committee of Adjustment minutes
October 16, 2024
The Township of Whitewater Region Council will receive the final report of the Water & Wastewater Task Force and direct staff to incorporate its recommendations into the 2025 departmental work plan. The council will also approve the 2023 audited financial statements, the 2023 development charge report, and the 2023 annual report on building permit fees. Additional items include an amendment to the Ontario minimum‑wage payroll grid and a by‑law to use internet, telephone, and optical‑scan voting equipment for the 2026 municipal election.
- Receive Water & Wastewater Task Force final report and direct inclusion in 2025 work plan
- Approve 2023 Audited Financial Statements prepared by MacKillican & Associates
- Approve 2023 Development Charge Report
- Approve amendment to Schedule F of By‑law 23‑12‑1653 for the Ontario minimum‑wage payroll grid
- Approve by‑law authorizing internet, telephone, and optical‑scan voting equipment for the 2026 municipal election
Regular Council
The Whitewater Region Council adopted its agenda and minutes, received the 2025 municipal budget presentation, and extended the Ontario Clean Water Agency service agreement to December 31, 2024. It approved a $25,948.80 award to Nad-Core Environmental Ltd. for Ross Landfill grinding and accepted the final draft report of the Water Wastewater Task Force. A confirmatory by‑law (24‑10‑1709) was also listed for approval.
- 2025 Municipal Budget Presentation (operating, capital, and user fees)
- Ontario Clean Water Agency service agreement extension to Dec 31 2024
- Tender 2024‑18: Ross Landfill Grinding awarded to Nad‑Core Environmental Ltd. for $25,948.80 (incl. HST)
- Final draft report of the Water Wastewater Task Force received
- By‑law 24‑10‑1709 Confirmatory listed for approval
Regular Council
Council will hold a public meeting regarding technical updates to the Comprehensive Township Zoning By-law. The body is also deciding on the approach and timetable for the 2025 budget and updates to workplace health and safety policies.
- Proposed amendment to Comprehensive Zoning By-law 24-01-1655 for technical revisions
- Approval of the 2025 budget approach and timetable
- In-kind donation of waste site disposal fees for Grant Settlement Road (Black Rock) Bridge repair
- Updates to Health and Safety and Workplace Violence and Harassment Prevention Policies (By-law No. 21-07-1404)
- Wastewater presentation by Donald Deer regarding contract timelines
Regular Council
The council will consider several items, including a by‑law to assume, dedicate and name the Rafting Road corridor as a public highway. It will also review a debenture by‑law to finance a new Bomag landfill compactor and approve a $25,246.66 contract for a designated‑substance survey and asset retirement obligation. Additional reports include information on Bill 185, Cutting Red Tape to Build More Homes Act, 2024, and a letter from the City of Pembroke about the Sportsplex Facility Joint Committee.
- Road Assumption – Rafting Road: by‑law to accept, assume, dedicate as public highway (Parts 4‑6 of Plan 49R‑20682).
- Landfill Compactor Debenture: by‑law to finance purchase of a 2024 Bomag BC473 RB 5 landfill compactor.
- RFP 2024‑07 award to ECOH Management Inc. for designated‑substance survey and asset retirement obligation, amount $25,246.66 inclusive of HST.
- Information report on Bill 185, Cutting Red Tape to Build More Homes Act, 2024.
- Letter from City of Pembroke requesting participation in the Sportsplex Facility Joint Committee.
Committee of Adjustment
The Committee of Adjustment will consider applications for land consent and minor variances. Items include a residential lot severance on Godfrey Road and setback relief for an agricultural structure and a kennel.
- Consent application (File D-10-236) to create one new vacant residential lot on Godfrey Road
- Minor variance (D-13-148) at 4237 Beachburg Road to permit an agricultural structure 20 meters from the front lot line
- Minor variance (D-13-147) at 15021 Highway 17 to reduce kennel separation distances
Regular Council
The Council will consider several items including a landfill compactor purchase, an arena dehumidifier tender, and various recreational facility agreements. The meeting also includes reports on short-term accommodations and the 2024 Taste of the Valley update.
- Award of Tender #2024-12 for Arena Dehumidifier to Zenith Solutions Inc. for $41,228.06
- By-law for long-term financing of a Bomag BC473 RB-5 landfill compactor purchase
- Encroachment agreement for signs at Grants Settlement Road and Rafting Road involving Summerhill Resorts Ltd. and others
- Co-hosting agreement for the 2024 Taste of the Valley with the County of Renfrew
- Facility agreements for the maintenance and operations of Beachburg Arena and Westmeath Arena
Regular Council
Council will consider a zoning amendment for 1106 Kerr Line and a new by-law to regulate fireworks. Other items include the removal of burn ban signs and the purchase of a salt shed structure.
- Zoning Amendment: 1106 Kerr Line (Lot 22, Ross Concession 9)
- Salt Shed Purchase: $80,082.16 for a 42' x 40' Calhoun Super Structure
- Fireworks Regulating By-law proposal
- Removal of current 'Burn Ban' signs
- Local Area Services electricity and natural gas procurement agreement
Committee of Adjustment
The Committee of Adjustment is considering a consent application to sever a residential dwelling lot from an agricultural property. The proposal involves splitting the current 80-hectare parcel into a 78-hectare retained portion and a 1.94-hectare severed portion containing a dwelling and several barns.
- Consent application (File D-10-235) for 1654 Queens Line
- Severance of a 1.94 hectare parcel from an 80 hectare property
- Proposed removal or conversion of barns on the severed lands
- Requirement for a zoning by-law amendment to prohibit residential use on retained lands
Regular Council
Council will review property taxation rates for 2024 and several infrastructure contracts. Discussion includes gravel road expansions, culvert purchases, and septic system replacements.
- Approval of 2024 property taxation rates via by-law
- Purchase of culverts from Armtec Inc. for $59,781.47
- Gravel supply award to G.P. Splinter Forest Products Ltd. for $87,513.60
- Standing offer to Dave Bromley for 20,000 tonnes of gravel at $40,704
- Septic system replacement at 2022 Foresters Falls Road up to $24,999
Regular Council
The Township of Whitewater Region Council is reviewing several operational items including a replacement fire tanker and dust control services. The agenda also includes reports on volunteer events and the adoption of new fire department policies.
- Purchase of a replacement Fire Tanker from Midwest Fire Equipment and Repair Company
- Award of Tender 2024-09 for Supply and Application of Dust Control to Da-Lee Services Inc for $103,184.64
- By-law 24-05-1683: Fire Department Hiring and Promotional Policy
- By-law 24-05-1684: Fire Department Pay Policy
- WWR Volunteer Fair & Summer Fun Fest report
Committee of Adjustment
The Committee of Adjustment is reviewing several land-use applications. These include a minor variance for a new dwelling on John Street and two consent applications regarding property boundaries.
- Minor Variance D-13-146: Proposed dwelling with attached garage on John Street
- Consent Application D-10-233: Lot addition at 1106 Kerr Line
- Consent Application D-10-234: Application for consent at 18 Emly Trail
Regular Council
The Whitewater Region Council will review several infrastructure proposals, including street sweeping and surface treatment contracts. The agenda also includes the adoption of a joint community safety plan and a new land use agreement for the CN Rail Trail.
- $458,225.28 contract award to Greenwood Paving (Pembroke) Ltd. for surface treatment
- $20,229.89 contract award to Allan McCoy Contracting Inc. for street sweeping
- 5-year land use agreement with Renfrew County ATV Club for the CN Rail Trail
- Adoption of the Joint Community Safety & Well-Being Plan - Renfrew & Area
- In-kind acceptance of waste at Whitewater Landfill from Renfrew County
Regular Council
The Council is considering a water treatment plant renewal tender and several zoning changes. Additional items include updates on community marketing, road reports, and new fire department policies.
- Tender 2024-08 Beachburg Water Treatment Plant Renewal: $1,595,596.80 to Harrington Mechanical Limited
- Zoning Amendment for Greenwood Road (Part of Lot 27, Westmeath Concession 2 W.M.L. N)
- RED Grant Community Marketing Project Phase II update
- Westmeath Boat Launch Creek Rehabilitation Design Report/Mitigation Plan
- Adoption of Fire Department Hiring, Promotional, and Pay Policies
Regular Council
The Council will consider expanding Fire Department first response capabilities to include basic life support like CPR. They are also reviewing the use of a municipal facility for seniors' programming with an in-kind contribution of ±$35,400. Additionally, staff may be directed to apply for the Housing-Enabling Water Systems Fund.
- Expansion of Fire Department first response services (BLS/CPR)
- In-kind funding of ±$35,400 for seniors' programming at 2022 Foresters Falls Rd
- Application for the Housing-Enabling Water Systems Fund
- Appointment of Councillors to the Renfrew OPP Detachment Board
- Closure and conveyance of an unopened road allowance (Part 1 of plan 49R-20494)
Committee of Adjustment
The Committee of Adjustment is considering a minor variance to allow a sunroom addition. The proposal would reduce the water setback from 12 meters to 9 meters for the property in Westmeath.
- Minor Variance Application D-13-145: 57 Wood Duck Trail sunroom addition
- Approval of minutes from December 13, 2023, and February 22, 2024
Regular Council
The meeting includes discussions on zoning changes for Logan Lane and Beachburg Road, as well as approving tenders for a new truck and pavement markings. Council will also consider an investigation into increasing basic life support capabilities for the fire department.
- Zoning amendment for 2450 Beachburg Road to allow furniture restoration and cabinet-making
- Purchase of a Chevrolet Silverado 2500 WT 4WD for $69,836.30
- Contract for pavement markings with A1 Carp Pavement Marking Limited for $32,000.98
- Proposal to investigate increasing fire department services to include basic life support
- Approval of seasonal alternative hours of operation from May 19 to October 5, 2024
Committee of Adjustment
The Committee of Adjustment is considering several applications for lot severances and minor variances. These include creating new residential lots on Logan Lane and Grants Settlement Road, as well as a variance for property on Whites Beach Trail.
- Consent application (D-10-230) to sever a 0.85-acre lot on Logan Lane
- Consent applications (D-10-231 and D-10-232) to create two residential lots on Grants Settlement Road
- Minor variance application (D-13-144) for 20A Whites Beach Trail
- Minor variance application (D-13-145) for 57 Wood Duck Trail
Regular Council
The meeting includes a notice of motion regarding Ontario's energy transition and natural gas access. Council will also consider extending environmental monitoring for solid waste sites. Additionally, the agenda features a new by-law enforcement policy and an agreement for a billboard at 1 Astrolabe Road.
- $42,042.14 contract extension for waste site environmental monitoring
- By-law to adopt the By-law Enforcement Complaint Policy
- Encroachment agreement for a billboard at 1 Astrolabe Road
- Approval of the 2024 Departmental Workplan
Regular Council
The Council will consider several municipal projects including a landfill compactor purchase and water treatment plant engineering. Discussions also include active transportation corridors, traffic calming in Haley Station, and site plan approvals.
- Purchase of a Bomag BC473 RB-5 landfill compactor from SMS Equipment for $861,430.96
- Award of a sole source contract to J.L. Richards & Associates Limited for the Cobden WTP Filter engineering study for $35,616.00
- Site plan agreement for a garage construction at 304 Voyageur Bay Trail
- Transfer of ownership for the 427 Squadron 'Memorial to the Fallen' in Veterans Memorial Park
- Active transportation land purchase and Broome's Creek Bridge resurfacing support
Regular Council
The Whitewater Region Council will meet to review a new Comprehensive Zoning By-law and approve the 2024 Interim Tax Levy. The agenda also includes contract awards for arena reuse assessments and water rate studies. Additionally, council will discuss terms of reference for several committees.
- Approval of a new Comprehensive Township Zoning By-law
- $23,615.44 award to Dillon Consulting Limited for arena reuse assessments
- Approval of the 2024 Interim Tax Levy and Temporary Borrowing By-laws
- $31,545.60 award to Watson & Associates Economists Ltd for a water rate study
- New by-law to establish and regulate the Township Fire Department