Woodlands County public meetings in 2023
73 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Municipal Planning Commission
The Municipal Planning Commission will review two development permit applications on December 20, 2023. The meeting also includes the adoption of previous meeting minutes and a review of approved development permits.
- Development Permit Application 15-065-2023: Request for a second residence (manufactured home) on a 42.59 acre parcel
- Development Permit Application 15-066-2023: Development proposal at the airport involving Plan 002-2432, Block 3, Lot 9 and adjacent lots
- Adoption of November 15, 2023, meeting minutes
- Review of development permits previously approved by the Development Officer
Council Meeting
Council will review the 2024 Operating and Capital Budgets for adoption. The meeting also includes decisions on a grant for a school breakfast program, infrastructure repairs, and various administrative appointments.
- Adoption of the 2024 Operating and Capital Budgets
- $5,037.46 one-time grant for Fort Assiniboine Parent Society breakfast program
- $129,535 tender award to Strydhorst Enterprises for Groat Creek erosion repairs
- $61,000 cost share with the Town of Whitecourt from the 2023 FCSS grant
- $366,573 approval for the 2024 Whitecourt Regional Landfill Authority budget
Joint Liaison Committee
The Joint Liaison Committee met to adopt previous minutes and review items regarding a partnership for the Arts, Culture & Convention Centre and Library. The committee also moved into a closed session under FOIP provisions to discuss these topics.
- Arts, Culture & Convention Centre and Library Partnership Contribution (received as information)
- Adoption of March 28, 2022, meeting minutes
Council Meeting
Council will hold a public hearing regarding a development permit for a Class 1 Pit and processing facility. The meeting also includes decisions on several new administrative policies and a municipal rebranding application.
- Public hearing for Development Permit Application 15-060-2022 (Class 1 Pit)
- Adoption of Policy 3106 regarding vehicle and equipment maintenance
- Adoption of Policies 1975, 1976, and 1977 regarding flexible, mobile, and remote work
- Adoption of Policy 3233 for test product signage
- Endorsement of NRED Program application for municipal rebranding
Special Council Meeting - Operating Budget Discussions (Part 2) 27 Nov 2023
Woodlands County Council is holding a special meeting to discuss the 2024 Operating and Capital Budget. The proposed budget includes a 3% tax increase and a 6.2% expenditure increase if new initiatives are included, or 0.55% if they are removed. Council will consider accepting the budget as information, with a transfer to reserves of $1,622,676.
- 2024 Operating Budget of $35,555,927 (excluding amortization)
- 3% tax increase based on 2023 actuals
- Capital budget includes $13,792,500 in projects, plus $1,305,000 carry forwards
- Purchase of 2 graders for $1,350,000 funded from Equipment Replacement Reserve
- New initiatives totaling $1,805,531, including ERP system, additional staff, and airport certification
Special Council Meeting - Operating Budget Discussions (Part 1)
Woodlands County Council is holding a special meeting to discuss the 2024 Operating and Capital Budget. The proposed budget includes a 3% tax increase, a 1% expenditure increase, and additional initiatives totaling a 6.89% increase. Council will receive the budget as information, with department managers available to answer questions.
- 2024 budget totals $35,506,924
- 3% tax increase based on 2023 actuals
- Capital projects include $2.4M East Mountain Road engineering/resurfacing, $1.85M West Mountain resurfacing, $3.575M Taxiway Echo PLR upgrade
- New initiatives include $300k ERP financial system, $300k for two leased graders, $175,870 for two equipment operators
- Transfer to reserves of $778,042
Council Meeting
The Council will consider Bylaw 610/23 to establish a $10,000,000 operating line of credit with ATB Financial. Other business includes the purchase of two motor graders and the write-off of outstanding property taxes.
- Bylaw 610/23: Annual ATB Borrowing Bylaw for a $10,000,000 line of credit
- Purchase of two 140AWD motor graders for $640,000 each plus GST
- Write-off of outstanding property taxes totaling $1,112,430.45
- $1,750 funding request for Gwen Dionne Christmas Light-Up events
- Subdivision Application 2022SUB08 time extension request to November 16, 2024
Economic Development Committee
The committee will meet via teleconference to appoint its leadership and review the Woodlands County Strategic Plan. Members will also receive information regarding the organizational chart, job descriptions, and the Economic Development Rural Alberta Plan.
- Appointment of Committee Chair
- Appointment of Committee Vice-Chair
- Review of Woodlands County Strategic Plan 2022-2025
- Review of Economic Development Committee Terms of Reference
- Adoption of 2023-2024 meeting schedule
Municipal Planning Commission
The Municipal Planning Commission will discuss a development permit for a single-family dwelling with a secondary suite located above a detached garage. The application is for a 6.97 acre parcel zoned CR Country Residential Two District. The commission will also select a new Chairman and Vice-Chairman.
- Development Permit 15-062-2023: Secondary suite above a detached garage at Pt. NE-19-58-11 W5M
- Selection of Commission Chairman and Vice-Chairman
- Adoption of October 18, 2023, meeting minutes
- $107.00 plus GST fee for Rural Address Sign and installation
Governance & Priorities Committee
The Governance & Priorities Committee will consider removing the Human Resource Committee from Council's Committee List, forward three draft HR policies (Flexible Work Options, Mobile Communication Devices, Remote Work) to Council, accept a draft Test Product Signage policy as information, and recommend an amended Vehicle & Equipment Maintenance and Replacement Policy. The meeting includes adoption of agenda and minutes from October 4, 2023.
- Recommendation to remove Human Resource Committee from Council's Committee List
- Draft Policies 1975 (Flexible Work Options), 1976 (Mobile Communication Devices), 1977 (Remote Work) forwarded to Council
- Draft Test Product Signage policy accepted as information
- Revised Vehicle & Equipment Maintenance and Replacement Policy 3106 recommended for acceptance
Agriculture Services Board
The Woodlands County Agriculture Services Board will meet on November 14, 2023, to consider several recommendations, including entering into an agreement with Cleanfarms for collection and recycling of bale twine and rolled grain bags, accepting the proposed 2024 budget as information, and receiving updates on a truck scale and other reports. The board will also select a vice-chairperson for 2024 and discuss attendance at the 2024 Provincial ASB Conference.
- Recommendation to enter into agreement with Cleanfarms for bale twine and rolled grain bag recycling
- Proposed 2024 budget accepted as information
- Truck scale update with extra expenses approximately $145,000
- Selection of Vice-Chairperson for 2024
- 2023 Canada-Alberta Drought Livestock Assistance Program letters from MD of Greenview and Lac Ste. Anne County
Community Services Committee
The Woodlands County Community Services Committee will meet via teleconference on November 9, 2023, to consider approving a Rural Community Connections Grant of up to $500 to Logan Swartzenberger for a teen dance, and to accept a project update as information. The meeting also includes closed-session discussion of post-secondary bursary applications, election of a chair and vice-chair, and adoption of minutes from the October 12 meeting.
- Rural Community Connections Grant to Logan Swartzenberger for a teen dance, maximum $500
- Closed session under FOIP Sec. 17 for Post Secondary Bursary Applications
- Community Services Projects update for October 12 to November 9, 2023
- Election of Chair and Vice-Chair
- Adoption of minutes from October 12, 2023 meeting
Council Meeting Capital Budget Discussions
Woodlands County Council is holding a special meeting to discuss the proposed 2024 capital budget, which totals $13,372,500 and includes funding from property taxes, grants, and debentures. The budget is based on a five-year recovery plan and a $3 million allocation, plus an additional $875,000 reallocated in 2023. Council will accept the budget as information and direct administration to make amendments for consideration at the December 20, 2023 meeting.
- Taxiway Echo (East) PLR upgrade at CYZU airport: $3,575,000
- East Mountain Road engineering and resurfacing: $2,400,000
- West Mountain Road resurfacing: $1,850,000
- Cold mix application program: $658,000
- Tandem plow/sander truck: $500,000
Organizational Council Meeting
Council will meet to select the Reeve and Deputy Reeve for the upcoming term. The meeting also includes establishing regular meeting schedules and appointing councillors to various committees and boards.
- Selection of Reeve
- Selection of Deputy Reeve via 8-month alphabetical rotation
- Establishment of regular Council meetings every second Wednesday
- Appointment of Council representatives to various committees
- Appointment of Chair for the Agriculture Services Board
Council Meeting
Woodlands County Council will decide on awarding a bridge maintenance contract, set a public hearing for a gravel pit application, and consider forming a taxation committee. They will also hear updates on enforcement services and airfield pavement requirements.
- Bridge Maintenance Tender Award to Griffin Contracting Ltd. for $322,800 plus taxes
- Public hearing for Development Permit 15-060-2022 (Class 1 Pit) on NE 2-62-5-W5M
- Request to deny refund of application fee for Land Use Amendment 2023LUA03 (Bylaw 606/23)
- Formation of Ad Hoc Taxation Committee
- Cancellation of November 8, 2023 regular Council meeting
Municipal Planning Commission
The Municipal Planning Commission will review a discretionary use application for small animal breeding and boarding on a 9.24-acre parcel. The application seeks to allow the owner to keep nine dogs, exceeding the standard five-dog limit. The commission will consider potential conditions or grounds for refusal based on neighbor concerns regarding noise and livestock.
- Development Permit Application 15-060-2023: Small Animal Breeding and Boarding (Kennel) - Personal Use
- Subdivision Application 2023SUB10
- Subdivision Application 2023SUB11
- Information Item: Development Permits approved by the Development Officer
- Information Item: Bylaw 608/23 Council and Committees Code of Conduct
Economic Development Committee
The Woodlands County Economic Development Committee will hear presentations from the Greenview Industrial Gateway and YOLO Nomads, then discuss and recommend items for the 2024 budget, including a new administrative position and funding requests. The committee will also discuss communication tactics and a proposed fundraising challenge with the Town of Whitecourt.
- 2024 Economic Development Budget recommendations, including a half-time administrative position and $2,500 for Whitecourt Health Professionals Attraction and Retention Committee
- Delegation from Greenview Industrial Gateway on regional partnership opportunities
- Delegation from YOLO Nomads on attracting remote workers and digital nomads
- Proposed 'Foodraiser Municipal Challenge' with Town of Whitecourt to fundraise for Whitecourt Lunch Box Society
- Discussion on communication tactics to engage the business community
Community Services Committee
The Community Services Committee is reviewing several 2024 capital grant requests for local agricultural and community leagues. The committee is also considering a Rural Community Connections Grant for a teen dance and accepting project updates.
- Anselmo Recreation and Agricultural Society 2024 capital grant request for $9,850.25
- Anselmo Recreation & Agricultural Society teen dance grant up to $500
- 2024 capital grant request for Blue Ridge Community League
- 2024 capital grant request for Fort Assiniboine Agricultural Society
- 2024 capital grant request for Whitecourt & District Agricultural Society
Council Meeting
Woodlands County Council will hold public hearings and consider second and third reading for two land use amendment bylaws: Bylaw 606/23 to rezone a 6.15-acre parcel from Agricultural One to Country Residential, and Bylaw 602/23 to rezone a parcel from Limited Commercial to Direct Control District. Council will also consider a new Code of Conduct bylaw, a $127,420 airport groundbreaking contract, and several policy and contract items.
- Public hearing and readings for Bylaw 606/23: rezone Pt. NE 28-59-12-W5M, Plan 972-4048 Lot 1 from A1 to CR
- Public hearing and readings for Bylaw 602/23: rezone Pt. S-31-59-12-W5M, Plan 082-5617 Block 5 Lot 1 from LC to DC2
- First, second, and third reading of Bylaw 608-23, Code of Conduct
- Award CYZU Airport Groundbreaking to TreeTech Enterprises Ltd. for $127,420 plus GST
- Approve Development Permit 15-053-2023 for a private hangar with accessory uses on Pt. S-31-59-12-W5M
Municipal Planning Commission
The Municipal Planning Commission will consider one development permit application for a church/hall for religious gatherings on a Country Residential Restricted (CRR) zoned parcel. The meeting also includes adoption of the August 16, 2023 minutes, which approved two subdivision applications for agricultural holding parcels. No other substantive items are listed on the agenda.
- Development Permit Application 15-054-2023: Discretionary Use for Institutional/Public Use (Church/Hall for Religious Gatherings) on Plan 892-0200, Blk 2, Lot 13, SW 27-59-10 W5M
- Approval of minutes from Aug 16, 2023, which included Subdivision Application 2023SUB07 (40-acre agricultural parcel in NE 2-57-10-W5M) and 2023SUB09 (13.6-acre agricultural parcel in pt NW 8-62-6-W5M)
Governance & Priorities Committee
The Governance & Priorities Committee will consider forwarding Draft Bylaw 608-23, a Code of Conduct for councillors and committee members, to Council. It will also review draft amendments to employee pay policies and receive a presentation on the preliminary Municipal Development Plan. The agenda includes adoption of minutes from previous meetings.
- Draft Bylaw 608-23, Code of Conduct, forwarded to Council
- Draft amended Policies 1955-02 Shift Differential, 1955-03 Callback Pay, 1955-05 Standby Pay
- Review of Preliminary Draft Municipal Development Plan - 2023
- Adoption of minutes from March 3, 2022 and September 20, 2023 meetings
Council Meeting
The Council will discuss the 2024 preliminary operating and capital budgets. They will also consider amending the Economic Development Committee membership and reviewing several internal personnel policies.
- Amending Bylaw 607/23 to reduce Economic Development Committee membership from seven to five members
- Purchase of one Tandem Gravel/Plow Truck from Western Star Trucks for $457,004
- Awarding a $127,420.00 contract to TreeTech Enterprises LTD for the CYZU Ground Break
- 2024 Preliminary Budget discussions for operating and capital budgets
- Amendments to policies regarding General Holidays, Vacation Pay, Vacation Leave, and Overtime
Governance & Priorities Committee
The Governance & Priorities Committee is reviewing the terms of reference for various council committees ahead of the October organizational meeting. The committee is also considering draft amendments to overtime, vacation leave, and general holiday policies to forward to Council.
- Review of Council Committees - Terms of Reference
- Draft amended Policy 1957-02 Overtime
- Draft amended Policy 1962-06 Vacation Leave
- Draft amended Policy 1962-07 General Holidays & Vacation Pay
Economic Development Committee
The Woodlands County Economic Development Committee will meet via teleconference on September 20, 2023. They will hear a delegation from TrustBIX/Alberta Food Security Inc. about indoor farming, review and forward recommended strategic actions to Council, and receive updates on projects like Moraine Power and Vault 44.01. The meeting also includes routine adoption of minutes and work plan updates.
- Delegation from TrustBIX / Alberta Food Security Inc. on indoor farming technology
- Recommended strategic actions to be presented to Council
- Moraine Power and Vault 44.01 project details to be received as information
- Work plan updates and action items to be accepted as information
- Blue Sky Discussion and committee reports as information items
Agriculture Services Board
The Agriculture Services Board will meet to consider routine approvals and several information items, including a presentation from Cleanfarms on expanding agricultural plastic recycling at the Fort Assiniboine site. The board will also decide on letters of support for Green Acreages Program funding and for feed and transportation assistance for Alberta agriculture disasters, plus approve 2023 Agriculture Pioneer Awards.
- Delegation from Cleanfarms on recycling grain bags and twine at Fort Assiniboine site
- Letter of support for Land Stewardship Centre's Green Acreages Program funding application to WRRP
- Letter of support to County of Stettler No. 6 for feed and transportation assistance for Alberta Ag Disasters
- Direct administration to proceed with awarding 2023 Agriculture Pioneer Award nominees
- Accept 2023 budget comments as information
Council Meeting
Woodlands County Council will consider first reading of two land-use bylaws to rezone properties, schedule public hearings for October 11, and decide on an interim payment of up to $1,500,000 to the Town of Whitecourt under an intermunicipal agreement. The agenda also includes a $3,000 funding request from Barrhead Community Victim Services, adoption of amended policies, and routine reports.
- Bylaw 606/23: Rezone Pt. NE 28-59-12-W5M (6.15 acres) from A1 Agricultural to CR Country Residential
- Bylaw 602/23: Rezone Pt. S-31-59-12-W5M from LC Limited Commercial to DC Direct Control District
- Funding request: $3,000 to Barrhead Community Victim Services Unit Association for 2023
- Intermunicipal Cost Sharing Agreement: Interim payment up to $1,500,000 to Town of Whitecourt
- Adopt amended Policy 6204 (Emergency Relief Assistance) and Policy 5103 (Youth Enrichment Subsidy)
Governance & Priorities Committee
The Governance & Priorities Committee is reviewing an amended policy for emergency relief assistance following catastrophic events. The committee is also considering a resolution to expedite provincial floodway development regulations.
- Amended Draft Policy 6204 for Emergency Relief Assistance for Catastrophic Events
- Floodway Development Regulation Bill 27 resolution submission
- Amended Policy 5103 regarding Youth Enrichment Subsidy (CARE)
- Gateway Sign Refurbishing and Municipal Rebrand budget proposal
- Natural Resource Extraction fee amendment from $2,500.00 to $6,000.00
Special Council Meeting
Woodlands County Council will hear delegations from Alberta Transportation and the Whitecourt Indigenous Friends Society, and may write to the Minister about infrastructure funding. The meeting also includes routine adoption of agenda, minutes, and reports, plus closed-session items on the CAO's performance evaluation and an update on litigation.
- Letter to Minister of Alberta Transportation and Economic Corridors about infrastructure funding and maintenance
- Discussion of Hwy 33 bridge safety at Athabasca River south of Fort Assiniboine
- Erosion concerns on Hwy 658 at Athabasca River and Freeman River
- Delegation from Whitecourt Indigenous Friends Society on Indigenous inclusion
- Closed session: CAO 2022/23 performance evaluation and Boll/Pipistrel vs. Woodlands County update
Municipal Planning Commission
The Woodlands County Municipal Planning Commission will consider two subdivision applications (2023SUB07 and 2023SUB09) to create agricultural parcels, along with adopting minutes and receiving information items on development permits. The meeting is scheduled for August 16, 2023, at 5:00 PM in the Council Chambers.
- Subdivision Application No. 2023SUB07: create one 40-acre small agricultural holding parcel from a 158.97-acre parcel on NE 2-57-10-W5M
- Subdivision Application No. 2023SUB09: details not provided in agenda text
- Adoption of minutes from July 19, 2023 meeting
- Information items: Development Permits approved by the Development Officer
Council Meeting
Woodlands County Council will hold a public hearing on Bylaw 577/21 to close and sell a portion of road allowance 2196 E.U. within SW 18-62-06-W5M. Council will also consider a fee amendment bylaw, a $30,647 commitment to the West End Bus Project, and several other items including policy updates and reports.
- Public hearing for Bylaw 577/21 to close and sell a portion of road allowance in SW 18-62-06-W5M
- First, second, and third reading of Bylaw 605/23 amending Schedule of Fees for Planning & Development Natural Resource Extraction
- Approval of $30,647 from West End Bus Replacement Reserve for Woodlands County's portion of the West End Bus Rural Transit Enhancement Project
- Adoption of amended Policy 6204 - Emergency Relief Assistance for Catastrophic Events
- Time extension request for subdivision application 2022SUB05 to June 1, 2024
Community Services Committee
The Woodlands County Community Services Committee will meet via teleconference on August 10, 2023, to consider several items: approving two $500 Rural Community Connections grants (to Topland Recreation Society and Jesse Berwick), directing administration to work with HelpSeekers on a recreation survey at no cost, and approving attendance at the 2023 Alberta Parks and Recreation Conference. The committee will also receive an update on community services projects, including the Blue Ridge Family Fun Day and other programs.
- Approve $500 Rural Community Connections grant to Topland Recreation Society
- Approve $500 Rural Community Connections grant to Jesse Berwick
- Direct administration to work with HelpSeekers on a recreation survey (no cost)
- Approve attendance at 2023 Alberta Parks and Recreation Conference in Lake Louise (names blank)
- Receive update on community services projects, including Blue Ridge Family Fun Day on September 9
Municipal Planning Commission
The Woodlands County Municipal Planning Commission will consider two development permit applications and one subdivision application, along with routine adoption of minutes and information items. The most substantive items are a discretionary use application for a transport contractor business and a subdivision application, both of which will be decided at this meeting.
- Development Permit Application 15-039-2023: Discretionary use for Transport Contractor Business (Minor) on a 9.27-acre parcel (Plan 9220929, Block 1, Lot 3, part of SW 9-59-11-W5M)
- Development Permit Application 15-043-2023: Details not provided in the agenda text
- Subdivision Application 2023SUB06: Details not provided in the agenda text
- Information items: Development permits approved by the Development Officer and subdivisions registered since January 2023
Council Meeting
Woodlands County Council will consider adopting Bylaw 604/23, which sets water and sewer rates from September 1, 2023 to December 31, 2026. The bylaw is up for three readings in one motion. Council will also decide on property tax relief for flood-affected owners, an extension of free landfill access, and several other administrative items.
- Bylaw 604/23 - Water and Sewer Rates (first, second, third readings)
- Waive 6% tax penalty for 49 property owners with outstanding 2023 taxes (until Aug 31, 2023)
- Extend free landfill access for flood-affected property owners until Sept 5, 2023
- Approve subdivision time extension for 2022SUB06 - Pt. SE 24-58-12-W5M to July 6, 2024
- Deny flood waters remediation request for bank restoration
Governance & Priorities Committee, rescheduled to 12 Jul 2023
The Woodlands County Governance & Priorities Committee will consider forwarding to Council an amendment to Bylaw 596 that would increase the Natural Resource Extraction development permit fee from $2,500 to $7,000. The committee will also discuss a draft Property Tax Rate Policy, motor grader contracting criteria, and proposed 2023 water/wastewater rates.
- Proposed fee increase for Natural Resource Extraction development permits from $2,500 to $7,000 (Bylaw 596, s.1(b)iv)
- Draft Policy 1519 - Property Tax Rate for Council consideration
- Motor Grader Contracting Out Criteria accepted as information
- Proposed 2023 Water/Wastewater Rate Bylaw rates
Special Council Meeting
Woodlands County Council is holding a special meeting to consider relief measures for property owners affected by recent flooding. They will decide on waiving landfill tipping fees and development permit fees, and will direct administration on the level of property owner assistance.
- Waive landfill tipping fees for flood-affected property owners until July 10, 2023
- Waive development permit fees for residential parcels impacted by flooding until November 31, 2023
- Direct administration on property owner assistance level
- Consider placing large refuse bins at five locations including Flats Rd, Old Ferry East, Cutbanks Rd West, Cutbanks Rd East, and Twp Rd 595
- Funding from 2023 Budget, with potential recovery from Provincial Disaster Recovery Program
Municipal Planning Commission
The Municipal Planning Commission will meet to consider several development permit applications, including a side yard setback variance for a new residence. The commission will also review one subdivision application for land division.
- Development Permit Application 15-030-2023: Side yard setback variance from 30.0m to 20.0m for a new residence on NW 8-59-11-W5M Lot A
- Development Permit Application 15-033-2023
- Development Permit Application 15-035-2023
- Development Permit Application 15-036-2023
- Subdivision Application 2023SUB05
Council Meeting
Woodlands County Council will hear a presentation from HelpSeeker on the results of a social needs assessment and consider accepting the final report as information. Council will also vote on rescinding Policy 5102, which provides transportation benefits for seniors and disabled persons, and will consider approving the sale of surplus items from Fort Assiniboine. Other items include accepting reports on cold mix road evaluation and test product evaluations, and scheduling upcoming meetings and a road tour.
- Delegation: HelpSeekers presentation and Needs Assessment Final Report
- Rescind Policy 5102 - Senior Citizens and Disabled Persons Transportation Benefits
- Fort Assiniboine Surplus Items Sale - approve sale for bid prices received
- Cold Mix Road Evaluation - accept as information
- Schedule upcoming Council meetings and Road Tour
Special Council Meeting
This is a special council meeting with a single substantive item: discussion of the Council Code of Conduct, to be held in closed session under FOIP sections 23 and 24. The rest of the agenda is procedural, covering call to order, adoption of the agenda, and adjournment.
- Discussion of Council Code of Conduct (closed session, FOIP sections 23 and 24)
Special Council Meeting
At this special meeting, Council will consider Bylaw 603/23 to amend the existing borrowing bylaw for the ANC Service Road reconstruction project. The amendment reduces the authorized borrowing amount from $1,707,088.90 to $1,500,407.90 due to a change order that lowered the project cost. The meeting is not recorded or live-streamed.
- First, second, and third reading of Bylaw 603/23 to amend Borrowing Bylaw 599/23
- Reduces borrowing for ANC Service Road (Township Road 602A, West of Range Road 125C) by $200,000
- New borrowing amount: $1,500,407.90
- Debenture must be signed by June 13, 2023, for funds release on June 15, 2023
Community Services Committee
The Woodlands County Community Services Committee is meeting to review a draft update to the C.A.R.E. (Community Angels for Recreational Enrichment) policy, which proposes renaming it to YES (Youth Enrichment Subsidy) and changing eligibility rules. The committee will also decide on a $500 Rural Community Connections grant for the Anselmo Recreation & Agricultural Society and consider several other grant applications.
- C.A.R.E. policy review: draft amendments propose renaming to YES (Youth Enrichment Subsidy) and adding income-based eligibility (e.g., $30,000 for 1 person, $40,000 for 2)
- Rural Community Connections Grant application: Anselmo Recreation & Agricultural Society requests $500 for a Canada Day community bonfire and outdoor market on July 1, 2023
- C.A.R.E. applications: Taekwondo Camp, Swimming Lessons, and Apprenticeship Bursary to be considered
- Approval of minutes from April 13, 2023 meeting
Council Meeting
Woodlands County Council will hold a public hearing and consider second and third reading of Bylaw 597/23 on advertising methods, which would allow condensed newspaper notices and more online posting. Council will also consider first reading of a bylaw to close and sell a portion of Roadway 2196EU, approve a $1.35 million purchase of two motor graders, and discuss other items like a health and wellness program policy and a development agreement with the province.
- Public hearing and readings for Bylaw 597/23 - Advertising, which would allow condensed newspaper notices and online posting
- First reading of Bylaw 577/21 to close and sell a portion of Roadway 2196EU in SW 18-62-6 W5M
- Purchase of 2 CAT 150AWD motor graders from Finning Canada for $1,352,500 plus GST, plus $10,000 for preparation
- Approval of an agreement with Alberta for the Centre of Alberta development under the Recreation, Ecosystems and Lands Program
- Adoption of Policy 1972 - Amended Health and Wellness Program
Municipal Planning Commission
The Woodlands County Municipal Planning Commission will review two development permit applications: a variance for a third residence on a 79.98-acre parcel and an intensive recreational use for personal camping on a 9.98-acre parcel. They will also consider two subdivision applications and accept information on previously approved development permits. The meeting includes adoption of minutes from May 3, 2023.
- Development Permit 15-024-2023: variance for a third residence on SE 3-59-13 W5M (79.98 acres)
- Development Permit 15-026-2023: intensive recreational use (personal camping) on Lot 1, Block 1, Plan 1120353 (9.98 acres)
- Subdivision Application 2023SUB03 and 2023SUB04 to be considered
- Information items: development permits approved by Development Officer
- Adoption of May 3, 2023 minutes
Economic Development Committee
The Woodlands County Economic Development Committee is meeting to discuss and accept recommended strategic actions for presentation to Council as part of the June 2023 Strategic Plan Review. The agenda also includes accepting reports from conference attendees, work plan updates, and other information items. The meeting is largely procedural, with most items being accepted as information.
- Strategic Thinking - Recommended Actions to be presented to Council for Strategic Plan Review in June 2023
- Discussion of Economic Developers of Alberta XPERIENCE 2023 Conference reports
- Work Plan Updates & Action Items accepted as information
- Blue Sky Discussion - Committee Recapture of Previous Meeting accepted as information
- Information Items - Committee Reports and other information items accepted
Special Council Meeting
Woodlands County Council is holding a special meeting to consider two bylaws: one setting the 2023 property tax rates and another establishing penalties for unpaid taxes. The property tax bylaw would raise $29,450,881 through taxation, including a 3% increase as part of a five-year financial recovery plan. The tax penalty bylaw would maintain the current 6% penalty rates on unpaid taxes. Both bylaws are scheduled for first, second, and third readings at this meeting.
- Bylaw 600/23: 2023 Property Tax Rate, setting tax rates for residential, non-residential, machinery & equipment, and linear property, with total tax levy of $29,450,881
- Bylaw 601/23: 2023 Tax Penalty, imposing 6% penalties on unpaid taxes at June 30 and August 31, 2023
- Tax rates include 3.3062 mills for residential/farmland and 12.9280 mills for non-residential, machinery & equipment, and linear
- Requisitions include $4,595,758 for Alberta School Foundation Fund and $442,352 for Lac Ste. Anne Seniors' Foundation
- Police funding of $319,290 included in municipal operating expenses
Governance & Priorities Committee
The Governance & Priorities Committee will consider forwarding an updated draft Policy 1972 - Health and Wellness Program to Council, which increases annual benefit amounts starting in 2024 (e.g., $1,000 for full-time employees). The committee will also receive information on the Land Use Bylaw definition of a Garden Suite and discuss Policy 1018 on public participation. The meeting includes routine adoption of agenda and minutes.
- Draft Policy 1972 - Health and Wellness Program: increases annual benefits effective Jan 1, 2024 (e.g., $1,000 for full-time employees, $500 for part-time over 600 hours, $350 for others)
- Garden Suite definition from Land Use Bylaw 490/17 presented for discussion; review planned for Fall 2023
- Policy 1018 - Public Participation Policy discussion accepted as information
- Adoption of minutes from April 19, 2023 meeting
Community Services Committee - 11 May 2023 - CANCELLED
The May 11, 2023 Community Services Committee meeting was cancelled. The agenda included approval of April 13, 2023 minutes, an apprenticeship bursary application, a C.A.R.E. application, and a verbal project update, but none of these items were discussed.
- Meeting cancelled
- Apprenticeship Bursary Application (not discussed)
- C.A.R.E. (Community Angels for Recreational Enrichment) application (not discussed)
- Verbal Project Update by Community Services Coordinator (not given)
Council Meeting
Woodlands County Council will decide on several items, including an amended Policy 6211 for low-income benefits, appointment of municipal inspectors, a support letter for a snowmobile association bridge project, forming an Indigenous inclusion sub-committee, sole-sourcing a watercourse survey for $80,000, and 2023 budget adjustments. The agenda also includes routine adoption of minutes and reports.
- Approve amended Policy 6211 Benefits Program (low-income benefits)
- Appoint James Aitken, Shari Calahesin, Keara Cramer as municipal inspectors for 2023
- Provide support letter (no financial commitment) to Alberta Snowmobile Association for bridge over Athabasca River
- Approve sole sourcing Watercourse Crossing Remediation Survey to Woodlands North for $80,000
- Approve 2023 Operating and Capital Budget Adjustments
Agriculture Services Board
The Woodlands County Agriculture Services Board is meeting to hear a delegation from Gateway Research Organization (GRO), review several reports including the Truck Scale Survey and V.S.I. First Quarter Report, and consider requests from the Fort Assiniboine Agricultural Society and for the Green Acreages Program. The board will also adopt minutes from its March 14, 2023 meeting and consider forwarding 2023 resolution grading to the provincial committee.
- Delegation from Gateway Research Organization (GRO) at 11:00 a.m.
- Truck Scale Survey poll results to be accepted as information
- Fort Assiniboine Agricultural Society request to be granted
- Direct administration to budget for Green Acreages Program workshops
- Forward 2023 resolution grading sheet to ASB Provincial Committee
Municipal Planning Commission
The Woodlands County Municipal Planning Commission will consider two applications: a development permit for a garden suite (manufactured home) with a change of occupancy to a different family member, and a subdivision application to create two agricultural parcels. The commission will also adopt minutes from the previous meeting and receive information on development permits approved by the Development Officer.
- Development Permit 15-013-2023: Garden suite change of occupancy to Jayanch Johnston, with conditions including setbacks, permits, and temporary approval until May 3, 2025
- Subdivision Application 2023SUB02: Create a 70.1-acre agricultural holding and a 16.7-acre small agricultural holding from a 156.99-acre parcel on NE 20-61-8-W5M
- Adoption of minutes from April 19, 2023 meeting
- Information items: Development permits approved by the Development Officer
Council Meeting
Woodlands County Council is deciding on second and third readings of two borrowing bylaws to fund road projects, and will consider first reading of a new advertising bylaw. The meeting also includes presentations on the 2022 audited financial statements and a delegation regarding a land use application, plus several routine reports and contract awards.
- Bylaw 598/23: Borrowing for Horse Creek Road resurfacing, second and third reading
- Bylaw 599/23: Borrowing for reconstruction of Township Road 602A (ANC Service Road), second and third reading
- Draft Bylaw 597/23: Advertising bylaw, first reading and public hearing scheduled for June 7, 2023
- 2022 Audited Financial Statements presented by Metrix Group for approval
- Mountain Pine Beetle survey and control contract award to Forevergreen Forestry, max $39,300 plus taxes
Municipal Planning Commission
The Woodlands County Municipal Planning Commission will consider a development permit for a garden suite (manufactured home) on a 10-acre parcel and a subdivision application to split a 22.77-acre parcel into three lots, two of which are 5.5 acres each. The subdivision is in a floodway area, which may affect approval. The commission will also adopt minutes from the February 15, 2023 meeting and receive information on permits approved by the Development Officer.
- Development Permit 15-010-2023: Garden Suite (Manufactured Home) on Pt. NE 5-59-11-W5M, Plan 042-6181 Block 1 Lot 1, with conditions including setbacks and temporary occupancy by Tess Stolzenbach
- Subdivision Application 2023SUB01: Subdivide 22.77 acres on Pt. NE 22-59-12-W5M into three parcels (two 5.5-acre lots), adjacent to McLeod River, in a floodway area
- Adoption of February 15, 2023 MPC minutes
- Information items: Development permits approved by the Development Officer
Governance & Priorities Committee
The Woodlands County Governance & Priorities Committee is meeting to review and forward several items to Council for consideration. These include an amended Low Income Benefits Program with new eligibility values, a draft Advertising Bylaw, and an amended Road Use Bylaw. The committee will also receive information on the Annual Roadside Cleanup policy.
- Policy 6211 - Amended Low Income Benefits Program: new income thresholds (e.g., $30,000 for 1 person, $40,000 for 2 persons) based on Alberta FCSS Volunteer Tax Program
- Draft Bylaw 597/23 - Advertising: proposes hybrid print/electronic notification, with 2022 newspaper advertising costs totaling $112,165
- Bylaw 594/22 - Road Use: amended version forwarded to Council
- Policy 3228 - Annual Roadside Cleanup: accepted as information
Community Services Committee
The Community Services Committee will hear grant presentations from seven groups and decide on Recreation and Arts & Culture grant funding. The committee will also consider approving the March 9, 2023 minutes and forwarding a letter from the Goose Lake Recreation Society to Council.
- Recreation grants: Fort Assiniboine Agricultural Society ($4,000 recommended), Northern Angels Community Association ($1,500), Whitecourt Horse Club ($2,000)
- Arts & Culture grants: Rural Women's Conference Committee ($500), Topland Recreational Society ($1,140), West Yellowhead Pregnancy Care Centre / Whitecourt Baptist Church ($1,500), Woodlands Music and Arts Guild ($2,500 for playgroup, $2,500 for music programming)
- Total Recreation grant budget is $10,000; Arts & Culture is $5,000, with a $640 deficit to be covered from another recreation program budget
- Goose Lake Recreation Society letter to be forwarded to Council
- Approval of March 9, 2023 meeting minutes
Special Council Meeting
Woodlands County Council is holding a special meeting to receive a presentation from Accurate Assessment Group on the 2022 municipal assessment. The presentation covers assessment totals, growth, and changes by property class. Council will vote on a motion to accept the presentation as information. No other business is on the agenda.
- Presentation on 2022 assessment: total taxable assessment $2.55 billion, up 10% from 2021
- Designated Industrial Property assessment increased by $114 million (15%) to $857 million
- Residential assessment increased by $68 million (10%) to $771 million
- New residential construction added $9.75 million; market inflation added $58.7 million
- Provincial initiatives: elimination of Well Drilling Equipment Tax, tax holiday on new wells/pipelines for 2022-2024
Council Meeting
Woodlands County Council will hold a public hearing and consider readings for Bylaw 595/23, which would rezone a Fort Assiniboine property from Hamlet Commercial/Direct Control to Rural Recreational District. Council will also consider first readings for two borrowing bylaws for road work, and award several construction tenders, including a $1.79 million Horse Creek Road contract.
- Public hearing and readings for Bylaw 595/23 rezoning Plan 1084KS Blk 8 Lot 1 and Pt. SW 1-62-6-W5M to RR Rural Recreational District
- First reading of Bylaw 598/23, borrowing for Horse Creek Road resurfacing
- First reading of Bylaw 599/23, borrowing for reconstruction of Township Road 602A west of Range Road 125C
- Award Horse Creek Road tender to E Construction for $1,787,946.30 plus 10% contingency
- Award ANC Road & Blueridge Road tender to E Construction for $2,777,304.60 plus 10% contingency
Airport Advisory
The Woodlands County Airport Advisory Committee is meeting to consider seven logo options for the CYZU airport and will vote on whether to forward one option to Council for approval. The recommendation is to forward Logo Option 1, which aligns with county branding and focuses on the airport. This is the only substantive item on the agenda.
- Recommendation to forward Logo Option 1 for CYZU advertising and promotions to Council
- Seven logo options under review, with subtle differences
- Part of Airport Master Plan Update's marketing plan
Council Meeting
Woodlands County Council will consider adopting a credit card surcharge fee policy (effective May 1, 2023) and a corporate purchasing card policy, approve the purchase of a tandem gravel/plow truck for $452,812, and receive several informational reports including a delegation from Barrhead & District FCSS Society. The meeting also includes routine adoption of agenda and minutes.
- Purchase of one Tandem Gravel/Plow Truck with Viking-Clives attachments from Western Star North Trucks for $452,812.00
- Adoption of Policy 1517 - Credit Card Surcharge Fee (2.4% surcharge) effective May 1, 2023
- Adoption of Policy 1518 - Corporate Purchasing Card Use effective April 1, 2023
- Delegation from Barrhead & District FCSS Society regarding board member request
- Direct Administration to provide monthly Infrastructure Report as standing agenda item
Agriculture Services Board
The Woodlands County Agriculture Services Board will meet on March 14, 2023, to consider several routine items, including adopting minutes, receiving reports, and hearing a delegation from the Land Stewardship Centre. The most consequential action is a proposed $1,600 donation to the Alberta Farm Safety Centre for its Safety Smarts Program. Other items include updates on the truck scale survey and the V.S.I. Services annual general meeting.
- Proposed $1,600 donation to Alberta Farm Safety Centre for Safety Smarts Program
- Delegation from Land Stewardship Centre at 11:00 am
- Truck Scale Survey update
- V.S.I. Fourth Quarter Report & 2023 Requisition
- Adoption of January 10, 2023 minutes
Community Services Committee
The Woodlands County Community Services Committee will hear presentations from eight local groups seeking Family and Community Support Services (FCSS) grants, then vote on a recommendation to approve a total of $44,150 in funding. The committee will also receive an update on community services projects, including the new Low-Income Benefits program replacing the Senior's Transportation Grant, and approve the minutes from the January 12 meeting.
- Approve 2023 FCSS grants totaling $44,150: Blue Ridge Community League Playgroup $3,500, Golden Agers $4,400, Community Lunch Box $1,500, Eagle Tower Victim Services $10,000, Fort Assiniboine Moms & Tots Preschool $15,000, NW Central Alberta FASD $5,000, Soaring Eagle Support Society $2,500, Whitecourt Indigenous Friends Society $4,400
- Receive update on Community Services projects, including the new Low-Income Benefits program (tax rebate $150, transportation grant up to $300, snowplow flags valued at $150) effective July 1, 2023
- Approve minutes of the January 12, 2023 Community Services Committee meeting
- Delegations from eight community groups presenting grant applications
Governance & Priorities Committee
The Governance & Priorities Committee will consider forwarding two draft policies to Council: Policy 1517 on credit card surcharges and Policy 1518 on corporate purchasing card use. The credit card surcharge policy would add a 2.4% fee to credit card payments starting May 1, 2023, to offset processing costs. The purchasing card policy aims to formalize rules for using corporate cards, addressing an auditor's recommendation. The committee will also adopt the agenda and minutes from the January 11, 2023 meeting.
- Draft Policy 1517: Credit Card Surcharge - would impose a 2.4% surcharge on credit card payments, effective May 1, 2023
- Draft Policy 1518: Corporate Purchasing Card Use - establishes rules for corporate card use, including prohibitions on personal expenses and cash advances
- County paid $40,250.57 in credit card fees in 2020, $32,582.66 in 2021, and $32,307.53 in 2022
- 2023 budget allocates $30,000 for Visa/MasterCard fees and $4,000 for debit card transactions
- Adoption of minutes from January 11, 2023 meeting
Economic Development Committee
The committee is working to finalize an Economic Development Strategic plan through a series of workshops. Members are also reviewing upcoming community events, award nominations, and administrative requests for committee apparel.
- Finalizing the Economic Development Strategic plan via a third workshop
- Directing Administration to purchase EDC apparel for 2023 events
- Promoting and recognizing International Economic Development Week 2023
- Approving Administration's involvement in the Whitecourt & District Chamber of Commerce Trade Fair
- Nominating the 2022 SiteLink Forum for the Economic Developers of Alberta Community Awards of Excellence
Airport Advisory - Strategic Planning Meeting
The Woodlands County Airport Advisory Committee is meeting to discuss strategic planning items, including the 2023 airport budget and staffing levels, the 2020 WSP Airport Master Plan, and potential ownership options with regional partners. The committee will also hear verbal reports on airport history and operations, and consider possible industry partnerships. No final decisions are expected; most items are for information or discussion.
- Review of 2023 airport budget and staffing spreadsheets showing reductions since 2017
- Discussion of possible ownership options and potential regional partners
- Discussion of possible industry partnerships
- Review of the 2020 WSP Airport Master Plan
- Verbal reports on airport history and nature of operations
Council Meeting
Woodlands County Council will consider awarding a gravel crushing contract for the Cemetery Pit to 685762 Alberta Ltd. for $795,400 plus GST, and give first reading to Bylaw 595/23 to rezone land to Rural Recreational District, scheduling a public hearing for April 5, 2023. The agenda also includes a FireSmart presentation from Palisade Consulting, an RCMP detachment update, and routine reports.
- Gravel Crushing Contract Award for Cemetery Pit to 685762 Alberta Ltd. for $795,400 plus GST
- Bylaw 595/23 - Land Use Amendment for PT. SW 1-62-6-W5M, Plan 1084KS Blk 8 Lot 1 and Pt. SE 1-62-6-W5M to RR Rural Recreational District
- Delegation: Palisade Consulting FireSmart Presentation
- Delegation: Barrhead RCMP 2023/24 Detachment Priorities
- Queen Elizabeth II Platinum Jubilee Medal Presentation to Mr. Dave Jackson
Council Meeting
Woodlands County Council will consider several items at its February 15, 2023 meeting, including first, second, and third readings of Bylaw 596/23 to amend Planning & Development fees, approval of two fleet purchases totaling over $435,000, a letter of support for Camrose Resort Casino's relocation appeal, and a property transfer request. The agenda also includes informational items on septic disposal options and a board member request from Barrhead & District FCSS Society. Closed-session items are listed for later in the meeting.
- Bylaw 596/23: Amending Schedule of Fees for Planning & Development, effective April 1, 2023
- Fleet purchase: five ¾ ton trucks from Whitecourt Ford for $355,666.25 plus GST
- Fleet purchase: one cab and chassis truck from Courtesy Chrysler for $79,775 plus GST
- Letter of support for Camrose Resort Casino's appeal of relocation to Edmonton to AGLC
- DML property transfer request with expenses to be collected from Mr. O'Brien
Municipal Planning Commission
The Woodlands County Municipal Planning Commission will consider a development permit application for a garden suite (manufactured home) on a 15.64-acre parcel (SE 23-59-12-W5M, Plan 962-0522 Block 1 Lot 8). The application follows a letter of objection and includes affidavits confirming family relationship and dependency. The commission will also adopt minutes from the January 4, 2023 meeting and receive information items on permits approved by the Development Officer and registered subdivisions.
- Development Permit Application 15-002-2023 for a Garden Suite (Manufactured Home) with 14 proposed conditions, including temporary occupancy by Riley Stratton and removal upon sale or vacancy
- One letter of objection received against the garden suite application
- Adoption of minutes from January 4, 2023 regular meeting
- Information items: permits approved by Development Officer and registered subdivisions
Community Services Committee - Cancelled
This meeting of the Woodlands County Community Services Committee, scheduled for February 9, 2023, was cancelled. The agenda included routine items such as approving minutes, receiving a project update, and discussing award categories for the 2023 Volunteer Appreciation Awards. No decisions were made.
- Approval of January 12, 2023 meeting minutes
- Community Services Projects update - February 2023
- 2023 Volunteer Appreciation Awards - direction on award categories
Council Meeting
Woodlands County Council will decide on a development permit for a Class 1 gravel pit and processing operation, approve a $1.5 million interim payment to the Town of Whitecourt, and consider several other items including an enforcement services agreement and meeting date changes. The agenda also includes routine adoption of minutes and reports, plus closed-session items.
- Development Permit Application 15-060-2022 for a Class 1 Pit on NE 2-62-5-W5M & Plan 092-9270 Blk 1 Lot 1
- Interim payment of $1.5 million to Town of Whitecourt for 2022 services
- Five-year Enforcement Services Agreement with Lac Ste. Anne County
- Endorse Growth REDA's Alberta Advantage Immigration Program application
- Reschedule/cancel several 2023 council meeting dates
Airport Advisory
The Woodlands County Airport Advisory Committee will meet to elect a chair and vice-chair, adopt its terms of reference, and receive updates on 2022 aircraft movements, landing fees, taxiway redesignation, land leasing, logging revenue, and promotions. The committee will also consider approving a list of 2023 priorities for the Whitecourt Airport (CYZU).
- Election of chair and vice-chair
- Review of 2022 aircraft movements and landing fees
- Status update on taxiway redesignation
- Update on land leasing at CYZU
- Approval of 2023 priorities for CYZU
Council Meeting
Council will hold a public hearing for a development permit application for a Class 1 pit (natural resource extraction and processing) on NE 2-62-5-W5M and Plan 092-9270 Blk 1 Lot 1, east of Fort Assiniboine. The meeting also includes decisions on planning fees, committee appointments, emergency management appointments, an enforcement services agreement, and other administrative items.
- Public hearing for Development Permit 15-060-2022: Class 1 pit on NE 2-62-5-W5M (120.74 acres) and Plan 092-9270 Blk 1 Lot 1 (37.26 acres)
- Direct Administration to revise Schedule of Fees Bylaw to include updated Planning & Development Fees
- Appoint Sheldon Schoepp as Director of Emergency Management and Gordon Frank as Deputy Director
- Approve five-year agreement with Lac Ste. Anne County for County Peace Office Enforcement Services
- Direct Administration to proceed with life, accidental death & dismemberment, and dependent life insurance for Council
Community Services Committee
The Woodlands County Community Services Committee will meet via teleconference to review Policy 5103 (C.A.R.E.), which provides recreational funding for children and youth, and direct administration to draft an updated policy. They will also decide on approving 2023-2024 Apprenticeship Bursaries for two named applicants and receive updates on community services projects. A closed-session delegation from HelpSeekers Technologies will discuss focus group findings.
- Review of Policy 5103 C.A.R.E. (Community Angels for Recreational Enrichment) with proposed amendments including age limits, per-activity caps, and income eligibility
- Approval of 2023-2024 Apprenticeship Bursaries for Kristen Cook and Logan Tschigerl
- Closed-session delegation from HelpSeekers Technologies (Dr. Alina Turner and Travis Turner) on focus group findings
- Acceptance of Community Services Projects update for January 2023
- Adoption of November 3, 2022 meeting minutes
Governance & Priorities Committee
The Governance & Priorities Committee is reviewing options for public input sessions to be added to the Meeting Procedures Bylaw. They are also directing administration to draft a new Municipal Advertising Bylaw.
- Recommendation to forward Public Input Session options to Council
- Direction to Administration to refresh the Meeting Procedures Bylaw
- Direction to Administration to draft an Advertising Bylaw
Agriculture Services Board
The Woodlands County Agriculture Services Board will consider several items, including directing a resident survey on weigh scale questions, approving $1,000 for an Alberta Invasive Species Council sponsorship, and appointing voting members for the 2023 Provincial Conference. They will also accept various reports and minutes as information.
- Direct administration to survey residents on weigh scale poll questions
- Approve $1,000 sponsorship for Alberta Invasive Species Council
- Appoint voting members for 2023 Provincial Conference resolutions
- Accept 2022 Insect Survey results as information
- Approve 2022 Agricultural Pioneer Award nominees
Municipal Planning Commission
The Municipal Planning Commission will review a development permit application for an accessory building to be built before a primary dwelling. The application also requests a setback variance from a slope on a 5.78-acre parcel in the Country Residential District.
- Development Permit Application 15-069-2022: Accessory building built prior to primary dwelling
- Development Permit Application 15-069-2022: Slope setback variance from 30.0m to 11.0m
- Development Permit Application 15-070-2022