Woodlands County public meetings in 2025
66 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Council Meeting
Woodlands County Council adopted new policies, approved a $16,000‑per‑year advertising agreement with Woodlands Express, and endorsed a joint regional collaboration session with the Town of Whitecourt. The Council also reaffirmed a $50 minimum municipal tax per parcel for 2026 and directed a response to a Pembina Hills School Division financial request. Finally, the Council approved the 2026 interim operating budget, the 5‑year operating plan, the 2026 capital budget and the 5‑year capital plan.
- Rescind Policy 3106 – Vehicle & Equipment Maintenance and adopt Fleet Lifecycle Management Policy (IS.I-6.402)
- Adopt Council Inquiry Policy (G-1.009)
- Authorize a four‑year Woodlands Express advertising agreement at $16,000 per year (2025‑2029)
- Endorse and plan a Joint Regional Collaboration Session with the Town of Whitecourt
- Approve 2026 interim operating budget, 5‑year operating plan, 2026 capital budget and 5‑year capital plan
Special Council Meeting
At the special council meeting, Woodlands County Council instructed Administration to bring the 2026 Interim Operating Budget, the 2026 Capital Budget, and the five‑year capital plan to the December 18, 2025 council meeting for approval. The direction follows a review of the draft interim operating budget presented on November 27, 2025. No final budget decisions were made at this meeting.
- $625,000 allocated for contracted services (down from $660,000) covering shredding, cybersecurity, recruitment, reporting and website development.
- $393,000 earmarked for computer software and licenses to support county‑wide computer support.
- $150,000 contracted services budget for Legislative Services to support strategic planning activities.
- $183,550 contracted services for Economic Development, including $55,550 for investment‑attraction materials and $128,000 for the 2026 NRED business retention and expansion project.
- $300,000 municipal‑planning contracted services for three Area Structure Plans for the hamlets of Blue Ridge, Fort Assiniboine and Goose Lake.
Economic Development Committee
The Economic Development Committee will meet to elect a Chair and Vice Chair and adopt its 2026 meeting schedule. The body will receive updates on community opportunity and regional economic development programs from Goodeve & Associates.
- Election of Committee Chair and Vice Chair
- Adoption of the 2026 meeting schedule
- Delegation from Goodeve & Associates regarding Small Community Opportunity and Northern and Regional Economic Development programs
- Decision on a Member-at-Large attending the Growing the North 2026 conference and an Economic Developers of Alberta course on February 20, 2026
- Program update from Community Futures Yellowhead East on Regional Investment Attraction and Marketing Strategy
Community Services Committee
The Community Services Committee received an information briefing on the proposed amalgamation of the post‑secondary and agricultural bursary programs. It approved a $5,000 grant to the Whitecourt and Area Men’s Shed, conditional on nonprofit status, and a $7,500 FCSS grant to the Barrhead & District FCSS Society. The committee also approved individual post‑secondary bursaries for six students and apprenticeship bursaries for two applicants. Updates from the Parks & Recreation Coordinator and Community Services Manager were presented as information.
- Post‑secondary and Agricultural Bursary program amalgamation discussion (information)
- Approval of $5,000 grant to Whitecourt and Area Men’s Shed (conditional on nonprofit status)
- Approval of $7,500 FCSS funding to Barrhead & District FCSS Society
- Approval of post‑secondary bursaries for Jake Rowland, Bree Evenson, Ally Keyes, Lia McPhee, Alexa Rodominski, McKenna Dickson
- Approval of apprenticeship bursaries for Karter Lang and Connor Mason
Governance & Priorities Committee
The Woodlands County Governance & Priorities Committee will direct administration to revise Draft Community Standards Bylaw 634/25 based on committee feedback. It will also direct a simplification of Procedural Bylaw 625/25 and recommend council approval of several policies, including the Fleet Lifecycle Management Policy and the Council Inquiry Policy. The committee will recommend continuing the phased‑in minimum tax approach for the Crown Grazing Lease.
- Direct administration to revise Draft Community Standards Bylaw 634/25
- Direct administration to prepare a revised Procedural Bylaw 625/25
- Recommend council approve Policy IS.I-6.402 Fleet Lifecycle Management and rescind Policy 3106
- Recommend council approve Policy G-1.009 Council Inquiry Policy
- Recommend council continue the minimum‑tax phased‑in approach for Crown Grazing Lease
Council Meeting
Council will decide on the 2026 Capital Budget and 5-Year Capital Plan. The body will also consider an amendment to the Financial Reserve Policy regarding the reduction of reserve interest earnings from 2026 to 2028.
- Approval of 2026 Capital Budget & 5-Year Capital Plan
- Amendment to Financial Reserve Policy F-5.202
- RCMP delegation from Sgt Clarke regarding Q2 Community Policing Reports
- STARS delegation from Glenda Farnden
- Review of 2025-2026 Provincial Electoral Boundaries Commission proposal
Special Council Meeting
The Woodlands County Council will consider two motions directing Administration to finalize the 2026 operating and capital budget and to seek external grants, with any matching‑fund requirements above approved amounts requiring Council approval. The meeting also includes discussion of a proposed $1 million land purchase for recreation site improvements and budget changes such as a $372,282 transfer from reserves and a $100,000 recreation sponsorship allocation. Council will provide direction on these items before the budget is finalized.
- Transfer of $372,282 from reserves to balance the 2026 operating budget
- Proposed $1 million land purchase for recreation site improvements
- Allocation of $100,000 for recreation sponsorship, including $25,000 Eastlink Park agreement
- Projected 2026 office supplies budget of $45,905 (down from $47,300 in 2025)
- Wage and benefit increase of $350,000 to align staff with new compensation grid
Council Meeting
Council will discuss replacing the existing vehicle and equipment maintenance policy with a new data-driven lifecycle management framework. The body is also considering a grant application for dredging at Blue Ridge Lagoons.
- Proposed adoption of Policy IS.I-6.402 Fleet Lifecycle Management Policy and rescinding of Policy 3106
- Proposed application to the Alberta Municipal Water/Wastewater Partnership for Blue Ridge Lagoons Dredging
- Proposed letter of support for Town of Mayerthorpe FCSS Healthy Aging Alberta Transportation Grant
- Receipt of Barrhead RCMP 2025 Q2 reports
- Cancellation of the regular council meeting scheduled for January 1, 2026
Agriculture Services Board
The Woodlands County Agriculture Services Board will adopt its agenda and minutes, receive the manager's activity report, and discuss several new business items. It will appoint a Vice‑Chairperson for 2026, set future meeting dates, and consider policy updates. The board will forward a $1,600 donation to the Alberta Farm Safety Centre, a $2,000 sponsorship to the Alberta Invasive Species Council, and a recommendation to amend Bylaw 629/25 to raise the Beaver Dam Removal fee.
- Recommendation to amend Bylaw 629/25 to increase the Beaver Dam Removal fee
- Forward donation of $1,600 to the Alberta Farm Safety Centre
- Forward $2,000 sponsorship to the Alberta Invasive Species Council for 2026
- Selection and appointment of a Vice‑Chairperson for 2026
- Establishment of regularly scheduled meeting dates and times
Community Services Committee
The Woodlands County Community Services Committee will consider two motions to allocate the remaining $12,500 in the 2025 FCSS budget: one to fund the Whitecourt & Area Men’s Shed and another to fund the Barrhead & District FCSS Society. The meeting also includes a delegation from the Whitecourt and Area Men’s Shed and informational updates from the Parks & Recreation Coordinator and the Community Services Manager.
- Review delegation from Whitecourt and Area Men’s Shed (information only)
- Motion to approve a 2025 FCSS grant to Whitecourt & Area Men’s Shed (amount not specified)
- Motion to approve a funding amount to Barrhead & District FCSS Society for 2025 operations (amount not specified)
- Post‑Secondary and Apprenticeship Bursary Applications
- Parks & Recreation Coordinator update (information only)
Council Meeting
The Woodlands County Council approved the agenda and adopted minutes from the October 29, 2025 meetings. It rescinded policies 6309, 6312, 3216, 3217 and 3228 and adopted Policy IS.R-6.204 – Vegetation Management and Roadside Clean Up. The Council also authorized a formal letter to the Town of Whitecourt, moved the November 20 regular meeting to November 21, and scheduled a special council meeting on November 27 to discuss interim budget matters.
- Rescind policies 6309, 6312, 3216, 3217 and 3228 and adopt Policy IS.R-6.204 – Vegetation Management and Roadside Clean Up
- Authorize Administration to send a formal letter to the Town of Whitecourt on partnership opportunities
- Change the regular council meeting date from November 20, 2025 to November 21, 2025
- Schedule a special council meeting on November 27, 2025 to discuss operating and capital interim budget matters
- Amend the Woodlands County Community Services Committee appointments for the 2025–2026 term
Finance/Taxation Committee
The Woodlands County Finance/Taxation Committee will meet to adopt the agenda and minutes, and to receive information on 2025 mill rates and the 2026 operating and capital budget. The committee will also select a new chair.
- Adoption of August 5, 2025 minutes
- Review of 2025 mill rates compared to 64 Alberta counties
- Information on 2026 operating and capital budget projections
- Appointment of Finance/Taxation Committee Chair
- Next meeting scheduled for March 3, 2026
Organizational Meeting
Woodlands County will hold an organizational meeting to elect a Reeve and Deputy Reeve, set regular meeting schedules, and appoint council members to various committees. The meeting will also include a closed session.
- Election of Reeve and Deputy Reeve
- Appointment of council representatives to committees
- Establishment of regular meeting dates and times
- Appointment of Agriculture Services Board Chair
- Appointment of signing officers
Council Meeting
The council rescinded five existing policies (6309, 6312, 3216, 3217, 3228) and approved Policy IS.R-6.204 for vegetation management and roadside clean‑up. It also rescinded Policy 2301 and adopted Policy CS.P-4.101 for fire‑fighting remuneration, and rescinded policy 4102 and adopted Policy IS.U-6.501 Bulk Water. Additionally, the council approved the AD‑HOC Indigenous Pathways Committee and directed support for an Alberta Community Partnership Grant application for the Intermunicipal Development Plan rewrite with the Town of Whitecourt.
- Rescind policies 6309, 6312, 3216, 3217, 3228 and adopt Policy IS.R-6.204 Vegetation Management and Roadside Clean Up
- Rescind Policy 2301 and adopt Policy CS.P-4.101 Remuneration for Fire Fighting Duties During County Work Hours
- Rescind policy 4102 and adopt Policy IS.U-6.501 Bulk Water
- Approve AD‑HOC Indigenous Pathways Committee and its Terms of Reference
- Direct support for Alberta Community Partnership Grant application for Intermunicipal Development Plan rewrite with Town of Whitecourt
Economic Development Committee
The Woodlands County Economic Development Committee will adopt its agenda and minutes, receive an updated Terms of Reference as information, and provide advice on a new economic narrative based on the 2025 municipal census. It will also receive work‑plan updates and discuss a heavy industrial site identification, analysis, and marketing report proposal in a closed session.
- Economic Development Committee Terms of Reference update (information)
- Woodlands County 2025 Municipal Census Report – advice on economic narrative
- Work Plan updates – received as information
- Heavy Industrial Site Identification, Analysis, and Marketing Report – proposal (closed meeting)
- Blue Sky Discussion – Darlington New Nuclear Plant information (information)
Governance & Priorities Committee
The Governance & Priorities Committee will receive a review of the roadside mowing level of service and recommend to Council that the current 1/3 full right‑of‑way and 2/3 shoulder cut be maintained while delivering the program in‑house. It will also accept a financial analysis for hamlet refuse pickup and direct a resident‑preference survey. The committee will recommend approval of Policy IS.R-6.204 for vegetation management and roadside clean‑up. A closed‑session will discuss the employee recognition program.
- Roadside mowing: recommend maintaining current service level (1/3 full right‑of‑way, 2/3 shoulder) and shifting to in‑house delivery
- Hamlet refuse pickup: accept financial analysis and direct a survey of resident service preferences
- Policy IS.R-6.204 Vegetation Management and Roadside Clean Up: recommendation for Council approval
- Closed session to discuss Employee Recognition Program
Community Services Committee
The Woodlands County Community Services Committee will receive verbal updates from the Parks and Recreation Coordinator and the Community Services Manager as information. It will also review applications for the 2026 Community Organization Capital Grant program. No decisions or approvals are indicated in the agenda.
- Parks and Recreation Coordinator update – informational
- Community Services Manager update – informational
- 2026 Community Organization Capital Grant Applications – review
Council Meeting
The council gave final approval to Bylaw 632/25, establishing and amending standing committees. It also repealed Bylaw 608-23 by adopting Bylaw 633-25. The council approved write‑offs of $111,500.18 in outstanding property taxes and $5,415.40 in accounts receivable and utility balances. Additional motions directed infrastructure actions such as adding a loader to the 2026 capital budget.
- Adopt Bylaw 632/25 (Committee Bylaw) at third and final reading
- Adopt Bylaw 633-25 to repeal Council and Council Committee Code of Conduct Bylaw 608-23
- Approve write‑off of $111,500.18 in outstanding property taxes
- Approve write‑off of $2,806.83 accounts receivable and $2,608.57 utility balances
- Direct administration to add a loader purchase to the 2026 capital budget
Municipal Planning Commission
The Woodlands County Municipal Planning Commission will meet to adopt the September 3, 2025 minutes and consider three subdivision applications. The commission is set to approve the creation of one residential parcel and one agricultural holding, and amend a previously approved subdivision.
- Adoption of September 3, 2025 MPC minutes
- Subdivision Application 2025SUB10: 7.8 acre residential parcel
- Amending Approval for 2025UBO3MPC-15-40: Subdivision amendment
- Subdivision Application 2025SUB07: 27.4 acre agricultural parcel
Council Meeting
Council will vote on a new Council Committee Bylaw and several updated policies regarding employee holidays, recognition, and health and wellness. The body will also discuss drainage planning for Carlson Drive and review a list of 2025 surplus items.
- Bylaw 632/25 - Council Committee Bylaw
- Policy AD-2.006 - General Holidays and Office Hours Policy
- Policy AD-2.007 - Employee Recognition Program
- Carlson Drive Drainage Improvement Project planning for 2025 and 2026
- Approval of 2025 surplus items list
Agriculture Services Board
The Woodlands County Agriculture Services Board will accept the manager's activity report and the 2025‑2026 budget as information. It will vote to participate as a collaborator in the Wild Boar Monitoring Project for Woodlands and Lac Ste Anne Counties. The board will recommend expressing interest in a partnership with Yellowhead County for the ALUS program and to include its costs in the 2026 budget deliberations. It will also direct administration to modify the H.A.R.V.E.S.T. and Predator Control policies and present the revised versions for approval.
- Agree to collaborate on the Wild Boar Monitoring Project in Woodlands and Lac Ste Anne Counties
- Recommend partnership with Yellowhead County for the ALUS program and inclusion of its costs in the 2026 budget
- Accept the proposed 2025‑2026 budget as information
- Instruct administration to implement modifications to the H.A.R.V.E.S.T. Program policy
- Instruct administration to implement modifications to Policy IS.AG.6.007 Predator Control
Community Services Committee
The Community Services Committee is reviewing proposed changes to the Post Secondary Bursary Program and the Benefits Program. The body will also receive updates on parks, recreation, and community services projects.
- Proposed amendments to Policy 6201 Post Secondary Bursary Program, including renaming it to Post Secondary & Apprenticeship Bursary Program
- Proposed amendments to Policy 6211 Benefits Program
- Review of Rural Community Connections Grant applications
- Parks & Recreation Coordinator update
- Community Services Manager's project update
Council Meeting
Council reopened a public hearing and proceeded with second and third readings of Draft Land Use Bylaw 630/25, proposing to repeal the existing Land Use Bylaw 490/17. The council also rescinded and adopted new policies on road line painting and the benefits program, approved up to $25,000 in matching funds for a Destination Canada tourism sprint, increased health‑and‑wellness spending allocations, and authorized an $80,000 budget increase for Hard Luck Canyon stair replacement. Additional items included delegations from local societies, receipt of a letter from the Whitecourt Indigenous Friends Society, and a directive to respond to a provincial inquiry about renaming Sawmill Lake.
- Second and third readings of Bylaw 630/25 to replace Bylaw 490/17 (Land Use Bylaw)
- Adoption of Policy IS.R-6.203 – Road Line Painting Policy (rescinding Policy 3213)
- Adoption of Policy CS.R-1.001 – Benefits Program (rescinding Policy 6211)
- Approval of up to $25,000 matching funds for Destination Canada Tourism Sprint Program
- $80,000 budget increase for Hard Luck Canyon stair replacement and other works
Special Council Meeting
Woodlands County Council opened a public hearing to consider adopting Draft Land Use Bylaw 630/25 and repealing Bylaw 490/17. The hearing was postponed to continue on September 10, 2025 at 5:15 p.m. in the Woodlands County Administration Office, #1 Woodlands Lane, Whitecourt, to allow additional resident participation. No written submissions had been received at the time of the agenda.
- Public hearing on Draft Land Use Bylaw 630/25 (postponed to Sep 10, 2025, 5:15 p.m., #1 Woodlands Lane, Whitecourt)
- Proposal to adopt Draft Land Use Bylaw 630/25 and repeal Bylaw 490/17 with amendments
- Consolidation of Agriculture districts into a single Agriculture "A" district
- Requirement for a development permit for most tree‑clearing activities
- Addition of a Noise Exposure Forecast overlay near CYZU Airport
Municipal Planning Commission
The Woodlands County Municipal Planning Commission will review several subdivision applications, including 2025SUB10, which proposes a 7.8‑acre residential parcel on NW 1‑59‑12‑W5M in the Country Residential District. The commission will consider approval of 2025SUB10 subject to conditions such as payment of outstanding taxes, a development agreement, septic system inspection, construction of an approach to county standards, and an environmental reserve easement. Other items on the agenda are the approval of subdivision 2025SUB08 with conditions, an amendment to 2025SUB03, and a review of subdivision 2025SUB07. Information items will include development permits approved by the Development Officer.
- Subdivision Application 2025SUB10 – approval with conditions (tax payment, development agreement, septic inspection, approach construction, environmental reserve easement)
- Subdivision Application 2025SUB08 – lot line adjustment approved with conditions
- Amending Approval for 2025SUB03 – listed for review
- Subdivision Application 2025SUB07 – listed for review
- Information Items – Development permits approved by the Development Officer
Governance & Priorities Committee
The committee is reviewing airport lease agreements and proposing new setback regulations for airport lots. They are also considering amendments to the Economic Development Committee's terms of reference and employee holiday pay policies.
- Proposal to make December 29, 30, and 31 paid days off for permanent employees (Policy 1962-07)
- Recommendation for administration to develop area-specific setback regulations for existing airport lots
- Review of airport lease agreements for private and commercial aviation-use development
- Proposed revisions to the Economic Development Committee Terms of Reference
- Closed session to review Employee Recognition Procedure
Airport Advisory
The Woodlands County Airport Advisory Committee will advise council to direct administration to create area‑specific setback regulations for existing airport lots. It also recommends that council consider preparing an Airport Master Plan, or an Area Structure Plan, as a comprehensive planning framework for CYZU, to be funded in the 2026 budget. The committee will receive a presentation on the Airport Master Plan review as information.
- Recommend development of area‑specific setback regulations for existing airport lots
- Recommend preparation of an Airport Master Plan for CYZU
- Recommend preparation of an Area Structure Plan (ASP) for CYZU
- Receive Airport Master Plan review presentation as information
- Consider Land Use Bylaw amendments related to airport setbacks
Council Meeting
Council will give a first reading to Draft Woodlands County Land Use Bylaw 630/25 and schedule a public hearing for September 10, 2025. Council will consider Bylaw 629/25 (Fees and Charges) through first, second, and third readings. Council will approve an $80,000 budget increase to complete the Hardluck Canyon Stairs Replacement and other works. Council will approve a one‑year extension of the Town of Whitecourt Library funding agreement at a cost of $71,766.18 to be included in the 2026 budget.
- First reading of Draft Woodlands County Land Use Bylaw 630/25 and order a public hearing (Sept 10, 2025).
- First, second, and third readings of Bylaw 629/25 (Fees and Charges).
- $80,000 budget increase for Hardluck Canyon Stairs Replacement and other works.
- Approval of $71,766.18 one‑year extension of the Town of Whitecourt Library funding agreement.
- Motion to hold a public engagement session for the Carlson Drive Drainage Improvement Project.
Finance/Taxation Committee
The Finance/Taxation Committee is reviewing tax subclass options for residential and non-residential properties. The body is also considering a recommendation to Council regarding minimum tax policies for grazing leases and the adoption of new financial oversight and investment policies.
- Proposed $50.00 minimum tax per parcel for Crown Grazing Leases for 2026 and 2027
- Review of residential and non-residential tax subclass options
- Proposed adoption of Policy F-5.204 Strategic Financial Oversight
- Proposed adoption of Policy F-5.203 Financial Investment
- Review of Preliminary 2026 Budget Survey Results
Community Services Committee
The Woodlands County Community Services Committee will direct administration to send the proposed amendments of Policy 6201 Post Secondary Bursary Program to the Governance and Priorities Committee. It will also forward proposed amendments of Policy 6211 Benefits Program to the same committee. In addition, the committee will review Rural Community Connections Grant applications and receive informational updates from the Parks & Recreation Coordinator and the Community Services Manager.
- Direct administration to forward Policy 6201 Post Secondary Bursary Program amendments to Governance and Priorities Committee
- Direct administration to forward Policy 6211 Benefits Program amendments to Governance and Priorities Committee
- Review Rural Community Connections Grant applications
- Receive Parks & Recreation Coordinator update (information)
- Receive Community Services Manager's project update (information)
Council Meeting
The council voted to rescind Policy 1209 – Logo Use Policy and Policy 1209-01 – Woodlands Visual Identity Guide, and to adopt Policy AD-2.003 – County Logo Policy. It also approved a time extension for Subdivision Application 2023SUB02 to May 3, 2026, and scheduled a special council meeting on August 20, 2025 to consider the draft Land Use Bylaw. Additional items included updates to road bank erosion projects and a decision on tax penalty waivers.
- Rescind Policy 1209 – Logo Use Policy and Policy 1209-01 – Woodlands Visual Identity Guide; adopt Policy AD-2.003 – County Logo Policy
- Approve time extension for Subdivision Application 2023SUB02 to May 3, 2026
- Schedule special council meeting for Land Use Bylaw on August 20, 2025 at 4:00 p.m.
- Direct administration to re‑scope Cutbanks Road Bank Erosion project to bank and riprap restoration
- Deny tax penalty waiver requests for $310.06 (roll 101620) and $107.72 (roll 35750)
Municipal Planning Commission
The Woodlands County Municipal Planning Commission will adopt its agenda and minutes, then consider several development applications. It will decide whether to approve subdivision application 2025SUB06 for a roughly 17‑acre agricultural rural estate. It will also vote on three development permits: a minor transport‑contractor business (15‑032‑2025), a major home‑occupation berry U‑Pick (15‑038‑2025), and another minor transport‑contractor business (15‑039‑2025).
- Subdivision Application 2025SUB06 – creation of one agricultural rural estate parcel of about 17 acres
- Development Permit 15‑032‑2025 – minor Transport Contractor Business at a dwelling
- Development Permit 15‑038‑2025 – major Home Occupation (Berry U‑Pick) with specific setbacks and permits
- Development Permit 15‑039‑2025 – minor Transport Contractor Business at a dwelling
Economic Development Committee
The Woodlands County Economic Development Committee will receive information from a Strategic Planning Workshop, the Clean Resource Innovation Network, work‑plan updates and a briefing on the Darlington New Nuclear Plant. It will adopt the June 3 workshop summary and recommend that Council create parallel social‑media channels to promote the business community and related events. Routine items such as adoption of the agenda and minutes are also included.
- Receive summary of the Strategic Planning Workshop (June 24, 2025)
- Receive Clean Resource Innovation Network information
- Receive Work Plan updates, including the Summer Ambassador Program and NRED RFP
- Receive Darlington New Nuclear Plant information (Blue Sky discussion)
- Recommend to Council the establishment of parallel social‑media channels for business promotion
Agriculture Services Board - 23 Jun 2025 - Cancelled
The special meeting of the Agriculture Services Board scheduled for June 23, 2025, was cancelled. The agenda included a proposal to forward a 2025 resolution grading sheet to the ASB Provincial Committee.
- Proposed forwarding of 2025 resolution grading sheet to the ASB Provincial Committee
Council Meeting
Council will consider adopting updated policies for member remuneration and committee appointments. The body will also discuss concrete recycling requests and review Crown grazing lease taxes.
- Adoption of Council Remuneration Policy G-1.006 (Reeve: $73,542; Councillor: $52,530)
- Adoption of Policy G1.007 regarding Appointments to Committees and External Boards
- Request to Whitecourt Regional Solid Waste Management Authority to accept resident-generated concrete on a cost recovery basis
- Acceptance of Crown Grazing Lease minimum tax for information
- Closed session discussions regarding CAO Contract and Woodlands County Library Board appointment
Municipal Planning Commission
The Municipal Planning Commission is meeting to decide on three development permit applications and one subdivision request. The body will also review development permits previously approved by the Development Officer.
- Development Permit 15-032-2025: Proposed Transport Contractor Business (Minor) to park two trucks and trailers on a 5.54 acre parcel
- Development Permit 15-038-2025
- Development Permit 15-039-2025
- Subdivision Application 2025SUB06: Proposed creation of one 17-acre agricultural rural estate parcel
Council Meeting
Woodlands County Council will give first, second, and third readings to Bylaw 627/25 establishing an Agriculture Services Board, appoint four municipal inspectors, receive a cemetery donation, approve scheduled office closures with staff pay, and approve the purchase of a 2023 Ford Transit 15‑passenger vehicle with a 25% county contribution.
- Adopt Bylaw 627/25 – Agriculture Services Board Bylaw (final reading)
- Appointment of Dawn Fortin, James Aitken, Shari Calahesin, and Rebekah Erickson as inspectors under the Alberta Agricultural Pests Act and Weed Control Act
- Acceptance of a donation to the Klondyke Cemetery from Fort Assiniboine United Church
- Authorization of office closures on Aug. 15, Nov. 21, and Dec. 23, 2025, with staff paid Dec. 29‑31, 2025
- Approval of purchase of a 2023 Ford Transit 15‑passenger vehicle, county covering 25% of the cost
Airport Advisory
The Airport Advisory Committee will elect a Chair and Vice-Chair for the 2025 term. The body will also receive information updates regarding CYZU operations, the Airport Master Plan, and proposed Land Use Bylaw amendments.
- Election of Chair and Vice-Chair for the remaining 2025 Term
- Review of Council Committee Bylaw 624/25 and Terms of Reference
- Information update on CYZU Operations
- Update on Master Plan Action Items
- Proposed amendments to the Land Use Bylaw affecting the airport and surrounding lands
Council Meeting
The council amended its Financial Reserve Policy to establish a Corporate Risk Reserve, transferring $300,000 from the General Operating Reserve and authorizing up to $75,000 per occurrence from that reserve. It approved a $515,000 increase for the 2025 Subdivision Roads Reconstruction project covering McMillan Road, West Country Hills Road, Township Road 591B, Campsite Road, Westridge Road, and Gibsons Road. Additional approvals included $64,000 for sewer improvements at the Whitecourt Administration Building and the adoption of Policy G-1.004 for External Boards & Committees, while rescinding Policy 6306 – Demonstrations.
- Amend Financial Reserve Policy: create Corporate Risk Reserve, transfer $300,000, allow $75,000 per occurrence use
- Approve $515,000 funding increase for Subdivision Roads Reconstruction (McMillan Rd, West Country Hills Rd, etc.)
- Allocate $64,000 from General Capital Reserve for Whitecourt Administration Building sewer improvement
- Adopt Policy G-1.004 External Boards & Committees
- Rescind Policy 6306 – Demonstrations
Municipal Planning Commission
The Woodlands County Municipal Planning Commission will review Development Permit Application 15-021-2025 for a garden suite (manufactured home) on a 61.85‑acre parcel identified as Pt. SW 29‑63‑5‑W5M, zoned Agricultural Two (A2). The application is a discretionary use, has been advertised in local newspapers and to adjacent landowners, and no letters of concern have been received. The commission will also accept informational items on development permits previously approved by the Development Officer.
- Development Permit Application 15-021-2025 – garden‑suite (manufactured home) on Pt. SW 29‑63‑5‑W5M (61.85 acres), Agricultural Two zone, with 14 listed conditions.
- Information items – acceptance of Development Permits approved by the Development Officer as informational items.
Economic Development Committee
The Woodlands County Economic Development Committee will receive a presentation from the Whitecourt and District Chamber of Commerce. It will also receive the updated Council Committee Bylaw (Bylaw 624/25) as information. The committee will direct administration to incorporate items from the RMA Economic Development Guide and will review work‑plan updates. A closed session will be held to discuss items under FOIP s. 25.
- Delegation 4:05 pm – Whitecourt and District Chamber of Commerce presentation
- Updated Council Committee Bylaw (Bylaw 624/25) received as information
- RMA Economic Development Guide directive to incorporate best‑practice items
- Work Plan Updates presented for review
- Closed session to discuss FOIP‑related items
Council Meeting
Woodlands County Council is set to adopt Bylaw 626/25, which sets the 2025 property tax rates. The meeting agenda also includes the rescission of several existing policies and the adoption of a new equipment registration policy.
- Bylaw 626/25 - 2025 Property Tax Rate Bylaw
- Rescission of Policy 1907 - Volunteer & Senior Appreciation
- Rescission of Policy 1020 - Council Remuneration Committee
- Adoption of Policy IS.I-6.401 - Annual Equipment and Truck Registration
- Council directs administration to generate an RFP for heavy industrial site marketing materials
Agriculture Services Board
The Woodlands County Agriculture Services Board will discuss adding alpacas, bees, and bison to the Veterinary Services Incorporated program and review policy changes for demonstrations and flood control.
- Policy 6306 Demonstrations to be rescinded
- Policy IS.AG.6.005 VSI Program modifications proposed
- Policy IS.AG.6.004 Beaver Flood Control modifications proposed
- VSI program expansion to include alpacas, bees, and bison
- Acceptance of VSI First Quarter Report
Economic Development Committee
The Economic Development Committee will receive an informational update from the Golden Triangle snowmobile delegation. It will discuss follow‑up items from the 2025 Xperience Alberta conference. Members will consider concepts for a new Woodlands County Business License, with motions to accept or table the item and to direct administration to draft a bylaw for council review. Work‑plan updates and tariff resource information will also be received.
- Golden Triangle Snowmobile Update – each municipality contributes $15,000 annually (information only)
- Discussion and follow‑up items from the 2025 Xperience Alberta Conference
- Concepts for discussion on developing a Woodlands County Business License (motions to accept/table and to direct bylaw development)
- Work‑plan updates presented for acceptance
- Tariff resources presented for information
Council Meeting
The council approved the 2025 Final Operating and Capital Budget, the 2025 5‑Year Capital Plan, and the 2025 5‑Year Operating Plan. It also adopted the Financial Reserve Policy and reallocated reserves, and gave final readings to Bylaw 624/25 (Council Committee) and Bylaw 625/25 (Procedure). Additional actions included appointing a member to the Airport Advisory Committee and setting dates for the 2025 advance voting period.
- Adoption of the 2025 Final Operating and Capital Budget
- Adoption of the 2025 5‑Year Capital Plan and 5‑Year Operating Plan
- Adoption and reallocation of Policy F‑5.202 Financial Reserve Policy
- Final readings and unanimous consent for Bylaw 624/25 and Bylaw 625/25
- Appointment of Mike Milner to the Airport Advisory Committee
Municipal Planning Commission
At its April 16 meeting, the Woodlands County Municipal Planning Commission will consider Subdivision Application 2025SUB04 and Subdivision Application 2025SUB05. The commission will also receive information items reporting development permits that have been approved by the Development Officer. No other business is listed.
- Subdivision Application 2025SUB04
- Subdivision Application 2025SUB05
- Information items – development permits approved by Development Officer
Governance & Priorities Committee
The Woodlands County Governance & Priorities Committee will adopt its agenda and minutes, then refer three policies to Council for adoption: the Disposal of Surplus Assets and Items policy (FI.AM-5.002), the Financial Reserve Policy (F-5.202), and two bylaws (Bylaw 624 and Bylaw 625). The committee will also direct administration to forward the Council Committee Bylaw and Procedure Bylaw to the next regular Council meeting for consideration.
- Refer Policy FI.AM-5.002 Disposal of Surplus Assets and Items to Council for adoption
- Refer Policy F-5.202 Financial Reserve Policy to Council for adoption
- Forward Bylaw 624 – Council Committee Bylaw to the next regular Council meeting
- Forward Bylaw 625 – Procedure Bylaw to a Council meeting for consideration
Community Services Committee
The Community Services Committee will receive presentations from applicants for the 2025 Arts & Culture grant and the 2025 Recreation grant as information. It will also consider nominations for the 2025 Volunteer Appreciation awards. A discussion on the Woodlands County Youth Advisory Committee will be presented for information.
- Receive 2025 Arts & Culture grant applicant presentations (information)
- Receive 2025 Recreation grant applicant presentations (information)
- Review 2025 Volunteer Appreciation award nominations
- Discussion on Woodlands County Youth Advisory Committee (information)
Council Meeting
Council will re‑open the public hearing and consider Bylaw 622/25 to amend Land Use Bylaw 490/17, changing the subject parcel SW‑24‑58‑12‑W5M from Agriculture Two (A2) District to Agriculture Rural Estate (ARE) District. The council will give the second and third readings of the same bylaw. Additional items include appointing Tracy Mindus as Returning Officer for the 2025 municipal election, requesting an extension to report financial information to June 30 2025, and motions to start bale‑twine and grain‑bag recycling at county transfer stations and to ask Whitecourt to adopt similar programs.
- Re‑open public hearing for Bylaw 622/25 land‑use amendment (SW‑24‑58‑12‑W5M) changing district from A2 to ARE
- Second and third readings of Bylaw 622/25 to amend Land Use Bylaw 490/17
- Appointment of Tracy Mindus as Returning Officer for the 2025 municipal election
- Request for financial statement reporting extension to June 30 2025
- Motions to implement bale‑twine and rolled grain‑bag recycling at county transfer stations and request Whitecourt to adopt similar programs
Council Meeting
Woodlands County Council will adopt the agenda and approve the March 12 meeting minutes. The council will hear a public hearing on Bylaw 622/25 to amend a land‑use district. Delegations from the Alberta Forest Products Association and local groups will be presented, including motions to support the forest industry. The council will give first, second, and third readings to Bylaw 623/25, the Annual ATB Borrowing Bylaw, and approve it by unanimous consent.
- Adoption of agenda as presented
- Adoption of March 12, 2025 regular council meeting minutes
- Public hearing on Bylaw 622/25 to change Agriculture Two district to Agriculture Rural Estate
- Motions to support Alberta forest products industry, including a forest manufacturing tax credit and a letter to Honourable Danielle Smith
- First, second, and third readings of Bylaw 623/25 Annual ATB Borrowing Bylaw with unanimous consent
Community Services Committee
The Woodlands County Community Services Committee will approve seven Family and Community Support Services (FCSS) grants totaling $50,000. The approved grants are for Fort Assiniboine Moms & Tots Society, Willow Winds Support Network, The Community Lunch Box Society, Boys and Girls Club Whitecourt, Whitecourt & Area Men’s Shed, Soaring Eagle Support Society, and Blue Ridge Golden Age Club. The meeting also includes delegations presentations from the grant applicants and routine agenda and minute adoption.
- Fort Assiniboine Moms & Tots Society – $15,340.00
- Willow Winds Support Network – $6,000.00
- The Community Lunch Box Society – $5,500.00
- Boys and Girls Club Whitecourt – $10,000.00
- Whitecourt & Area Men’s Shed – $2,500.00
Economic Development Committee
The Economic Development Committee will discuss recommendations for enhancing business retention and expansion activities, specifically regarding digital supports. The body will also receive updates on the Growth REDA / Growth Alberta Partnership and a job advertisement for an Economic Development Administrative Assistant.
- Growth REDA / Growth Alberta Partnership presentation
- Recommendations for digital supports in Business Retention and Expansion activities
- Administrative Assistant Economic Development job advertisement
- Woodlands County annual membership payment of $7,610 to Growth REDA
- Review of Growth Alberta Partnership 2024/2025 Operations Plan with a $175,000 projected budget
Council Meeting
The council will conduct a public hearing on Bylaw 622/25, which proposes amending the land‑use district for parcel SW‑24‑58‑12‑W5M from Agriculture Two (A2) to Agriculture Rural Estate (ARE). The council will also consider a motion to support the Whitecourt Horse Club’s application to become Trailmaster of the Whitecourt Sandhills Public Land Use Zone. Additionally, the council will adopt the Electronic Signatures Policy (AD‑2.002).
- Public Hearing – Bylaw 622/25 Land Use Amendment (SW‑24‑58‑12‑W5M) – change from Agriculture Two to Agriculture Rural Estate
- Motion to send a letter of support for the Whitecourt Horse Club’s application to Forestry and Parks Alberta to become Trailmaster of the Whitecourt Sandhills Public Land Use Zone
- Adoption of Electronic Signatures Policy (AD‑2.002)
Agriculture Services Board
The Agriculture Services Board will adopt its agenda and minutes, then decide to send a request to Council to advocate for establishing a bale‑twine collection program at the Town of Whitecourt Transfer Station and the Whitecourt Regional Landfill. It will also direct administration to compile information and forward it to Marcel LeCoure, Woodlands Manager at Canfor, to facilitate a weigh‑scale request. The remaining items are accepted as informational reports.
- Request to Council to advocate for a bale‑twine collection program at Whitecourt Transfer Station and Regional Landfill
- Directive to compile and forward information to Marcel LeCoure at Canfor for a weigh‑scale request
- Acceptance of Wheatland County’s letter about the 2026 Provincial ASB tour
- Acceptance of the Rental Equipment Review report
- Acceptance of the V.S.I. Fourth Quarter Report and 2025 requisition
Council Meeting
Woodlands County Council will approve the purchase of an associate membership in the Canadian Association of Nuclear Host Communities, with an annual fee of $500. The Council will also receive presentations from the Barrhead & District FCSS Society and the Canadian Association of Nuclear Host Communities for information. Additional actions include extending the ICF finalization deadline for Lac Ste. Anne County to March 31, 2027 and rescinding several existing policies while adopting new ones.
- Purchase associate membership in Canadian Association of Nuclear Host Communities – $500 annual fee
- Extension of ICF finalization deadline for Lac Ste. Anne County to March 31, 2027
- Rescind Policy 1907 – Volunteer & Senior Appreciation
- Rescind and adopt multiple policies: Municipal Policy Handbook, Corporate Planning Tools, Purchasing and Expenditure Policy, Dust Control Policy
- Barrhead & District FCSS Society presentation – $58,000 per year agreement for 3 years
Municipal Planning Commission
The Woodlands County Municipal Planning Commission will review a development permit application (15-002-2025) that seeks a variance to use an accessory building as a primary dwelling on a 7.12‑acre parcel. It will also consider a subdivision application (2025SUB01) to create a 35.5‑acre agricultural holding parcel from a 159.01‑acre farm in the SW‑7‑62‑5‑W5M area. Routine agenda and minutes adoption items are also on the agenda.
- Development Permit Application 15-002-2025 – variance to use accessory building as a dwelling on a 7.12‑acre parcel (E 27‑61‑8‑W5M)
- Subdivision Application 2025SUB01 – create one 35.5‑acre agricultural holding parcel from a 159.01‑acre farm (SW‑7‑62‑5‑W5M)
- Subdivision Application 2025SUB02 – listed for review (NE 28‑61‑8‑W5M)
- Subdivision Application 2025SUB03 – listed for review (NE 4‑59‑12‑W5M)
- Adoption of agenda and minutes – standard procedural items
Governance & Priorities Committee
The Governance & Priorities Committee will forward several draft policies and tools to Council for consideration, including Policy 3203 – Dust Control, the Municipal Policy Handbook, Corporate Planning Tools, and Purchasing Policy AD-2.001. It will also receive the Policy and Bylaw Update for information and recommend that Council rescind Policy 1907 – Volunteer & Senior Appreciation.
- Forward draft Policy 3203 – Dust Control to Council
- Forward Municipal Policy Handbook to Council
- Forward Corporate Planning Tools to Council
- Forward Purchasing Policy AD-2.001 to Council
- Recommend Council rescind Policy 1907 – Volunteer & Senior Appreciation
Community Services Committee
The Community Services Committee is discussing the creation of a Youth Advisory Committee for residents aged 13-18. The body is also reviewing volunteer appreciation policies and approving attendance for a professional conference in Edmonton.
- Proposal to research and explore options for a Youth Advisory Committee of Council
- Approval for 2 members at large to attend the FCSSAA conference November 26-28, 2025
- Recommendation to Council to review Policy 1907 - Volunteer & Senior Appreciation
- Volunteer Appreciation Awards nominations open until March 21, 2025
- FCSS grant application deadline of February 28, 2025
Council Meeting
The Woodlands County Council will consider the first reading of Bylaw 622/25, which amends Land Use Bylaw 490/17 to change the land‑use district of parcel SW‑24‑58‑12‑W5M from Agriculture Two (A2) to Agriculture Rural Estate (ARE). The council will require the applicant to submit a conceptual scheme for a future Country Residential Subdivision and survey proof of a build site at least 30 m from a 30% slope before the second and third readings. A public hearing on the amendment is scheduled for March 12, 2025 at 10:15 am during the regular council meeting at #1 Woodlands Lane, Whitecourt. The meeting also includes rescinding Resolution C‑15‑43‑2024 and an Energy Industry Update for information.
- First reading of Bylaw 622/25 to amend Land Use Bylaw 490/17, changing parcel SW‑24‑58‑12‑W5M (Roll 235954 & 35572) from A2 to ARE district
- Council requires applicant to provide a conceptual scheme for a Country Residential Subdivision and survey evidence of a build site 30 m from a 30% slope
- Public hearing ordered for March 12, 2025 at 10:15 am during the regular council meeting at #1 Woodlands Lane, Whitecourt
- Rescind Resolution C‑15‑43‑2024
- Energy Industry Update presented for information
Subdivision & Development Appeals Board
The Subdivision & Development Appeals Board will hold a public hearing on January 30, 2025 to consider Development Permit Application 15-060-2024. The application seeks approval for a minor lodging establishment on a 12.6‑acre parcel zoned A2 (Agricultural Two District). The Board will review the MPC package, letters of support and opposition, and the development officer’s report before issuing a written decision within 15 days.
- Development Application 15-060-2024 for a minor lodging establishment on a 12.6‑acre A2‑zoned parcel
- MPC package and Decision excerpts from the December 18, 2024 Municipal Planning Commission meeting
- Advertising and public notices announcing the proposed discretionary use
- Three letters of support and one letter of concern from adjacent landowners
- Presentations by the applicant, appellant, and affected parties during the hearing
Council Meeting
Woodlands County Council adopted its agenda and minutes, then approved several items for the January 29, 2025 meeting. The council granted a one‑year extension for Subdivision Application 2022SUB11, nominated a representative to the Athabasca Watershed Council board, and set the 2025 Property Tax Auction for March 28, 2025 at the County chambers on #1 Woodlands Lane. The council also directed administration to pursue a meeting with Minister Devin Dreeshen at the Spring 2025 RMA Convention and accepted several operational reports for information.
- Subdivision Extension Request – 2022SUB11 approved to Dec 7, 2025
- Athabasca Watershed Council Board of Directors seat nomination
- 2025 Property Tax Auction scheduled for March 28, 2025 at 2:00 pm, Woodlands Lane, Whitecourt
- Directive to confirm meeting with Minister Devin Dreeshen at Spring 2025 RMA Convention (priority: STIP Grant Airport Improvements)
- Acceptance of Community Services, Infrastructure Services, Corporate Services, and Service Tracker reports
Economic Development Committee
The Economic Development Committee will adopt its agenda and minutes, and accept the proposed 2025 Economic Development Calendar of Events. It will recommend that Woodlands County pursue the open seat on the Athabasca Watershed Board of Directors. The committee will also accept work‑plan updates and other information items as informational, and hold a closed meeting for site‑selection updates.
- Accept 2025 Economic Development Calendar of Events
- Recommend pursuing open seat on Athabasca Watershed Board
- Accept Work Plan Updates as information
- Accept Information Items as information
- Closed meeting includes site‑selection activities update
Council Meeting
Council will receive informational presentations from Dennis Brown and Patricia McNeil concerning Old Ferry Road. The meeting also includes a review of airport revenue and expenses. Several legal and lease matters will be discussed in a closed session.
- Delegation from Dennis Brown regarding Old Ferry Road
- Delegation from Patricia McNeil regarding Old Ferry Road
- Airport Revenue and Expense Overview presentation
- Closed session: Alberta Wildfire Airport Lease Negotiations
- Closed session: Revenue Sharing Litigation
Municipal Planning Commission
The Woodlands County Municipal Planning Commission will adopt its agenda and minutes, approve Development Permit 15-060-2024 for a minor lodging establishment, and consider two subdivision applications—2024SUB10 for a 10‑acre residential parcel with a road extension, and 2024SUB08 for a 3.35‑acre parcel split from an existing lot. An appeal of the lodging permit is noted as an information item. The meeting will also set the date for the next session.
- Approve Development Permit 15-060-2024 for a minor lodging establishment (Airbnb/outfitting)
- Approve Subdivision Application 2024SUB10 – creation of one ~10‑acre residential parcel and extension of TWP Rd 613
- Approve Subdivision Application 2024SUB08 – creation of one ~3.35‑acre parcel from an 8.25‑acre lot
- Information item: appeal of approved permit 15-060-2024
- Next meeting scheduled for February 19, 2025 at 4:00 p.m.
Agriculture Services Board
The Agriculture Services Board is meeting to review activity reports, insect survey results, and field visit data. The board will consider appointing voting members for provincial conference resolutions and approving attendance for the 2025 Provincial Conference.
- Request to prepare a letter of support for a permanent agricultural plastics recycling program for grain bags and twine in Alberta
- Approval for interested Board members to attend the 2025 Provincial Conference from January 20-22, 2025
- Appointment of voting members for the 2025 Provincial Conference resolutions sessions
- Delegation presentations from Gateway Research Organization (GRO) and Canfor (Whitecourt) Forestry Products Ltd.
- Review of 2024 Insect Survey and Agriculture Services Board Field Visit results
Community Services Committee
The Community Services Committee will consider two motions to support the 2025 Volunteer Appreciation Awards, directing administration to solicit nominations and to ask council to declare April 27‑May 3, 2025 as Volunteer Week. It will also direct administration to draft amendments to Policy 1907 – Volunteer & Senior Appreciation. An apprenticeship bursary application will be reviewed as part of new business.
- Motion to call for, collect and vet nominations for the Volunteer Appreciation Awards, with the event planned for Saturday May 3, 2025
- Motion to request Council declare April 27‑May 3, 2025 as Volunteer Week in Woodlands County
- Motion to direct administration to draft amendments to Policy 1907 – Volunteer & Senior Appreciation
- Review of an Apprenticeship Bursary Application
- Allocation of $15,000 from the 2025 Budget to fund the Volunteer Appreciation Awards