East Garafraxa, ON

Tue Aug 25, 2026 · 4:00 PM

Information Items Package

Council reviews OPP 2027 costs and heritage designation items

This is a Council Information Items Package for a hybrid meeting on August 25, 2026, consisting of correspondence and resolutions from ministries, municipalities, and organizations. These items do not require a decision unless a Council member extracts one for discussion under General Business. The package includes items on OPP municipal policing costs for 2027, heritage property designation, and various funding and policy requests.

OPP Municipal Policing Costs for 2027 (Office of the Solicitor General)
Designating Non-Designated Heritage Properties (Ministry of Citizenship and Multiculturalism)
ALTO High Speed Rail Project (City of Belleville)
Heads and Beds Payment in lieu of Taxes Program (Municipality of South Huron)
Doubling of the Ontario Community Infrastructure Fund (OCIF) – multiple municipalities

policingheritagefundinginfrastructuretransportationcorrespondence

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Agenda Agenda Open Video in new Window Video TOWNSHIP OF EAST GARAFRAXA COUNCIL INFORMATION ITEMS PACKAGE (Non-Agenda Items) Tuesday, August 25, 2026 at 4 :00 P . m . - 5 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Information Items Packages consist of municipal resolutions/correspondence with the exception of Municipalities within Dufferin County including County Council; Information items that do not require a decision of Council; and items that will be unlikely to cause debate. Council Members shall identify any items contained on the Council Information Items Package which they wish to speak to, and the matter shall be extracted from the Package. Extracted items will be dealt with separately under General Business and Correspondence on the corresponding Council Meeting agenda. 1. MINISTRIES 1.1 Ministry of Citizenship and Multiculturalism 1.1.1 Designating Non-Designated Heritage Properties 1.2 Office of the Solicitor General 1.2.1 OPP Municipal Policing Costs for 2027 2. MUNICIPALITIES 2.1 City of Belleville 2.1.1 ALTO High Speed Rail Project 2.2 City of Port Colborne 2.2.1 Emergency Shelters S …

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Tue Aug 25, 2026 · 4:00 PM

Regular Council Meeting

Réunion du conseil sans points substantiels à l'ordre du jour

L'ordre du jour de cette réunion ordinaire du conseil ne contient que des éléments procéduraux standards du logiciel eSCRIBE. Aucun point spécifique de décision ou de discussion n'est listé.

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Tue Aug 25, 2026 · 3:00 PM

Committee of Adjustment

No substantive items listed for Committee of Adjustment meeting

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

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Council Chambers

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Tue Sep 22, 2026 · 4:00 PM

Regular Council Meeting

Aucun élément important listé pour la réunion du 22 septembre

Le texte de l'ordre du jour fourni ne contient que des éléments procéduraux standard du logiciel et aucun point de discussion ou de décision spécifique. Il semble s'agir d'un modèle vide ou d'une erreur technique lors de l'exportation du document.

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Tue Sep 22, 2026 · 3:00 PM

Committee of Adjustment

Committee of Adjustment meeting with no listed agenda items

This is the agenda for the East Garafraxa Committee of Adjustment meeting on 2026-09-22. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics.

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Council Chambers

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Tue Nov 17, 2026 · 2:00 PM

Special Council Meeting

No agenda items were listed for the special council meeting on Nov 17, 2026.

The East Garafraxa Special Council Meeting scheduled for November 17, 2026 contains no listed agenda items. The agenda appears to be empty, indicating no specific decisions or discussions were documented. Consequently, the meeting may be procedural or its agenda was not provided in the record.

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Tue Dec 8, 2026 · 2:00 PM

Regular Council Meeting

No substantive agenda items listed for this meeting

The agenda contains no listed items. The meeting appears to be procedural.

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Tue Jul 28, 2026 · 4:00 PM

Regular Council Meeting

L'ordre du jour ne contient que des éléments procéduraux types

Cet ordre du jour de réunion ne contient que des éléments procéduraux types et ne comporte aucun élément substantiel pour une décision ou une discussion.

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Regular Council Meeting Agenda Tuesday, July 28, 2026 at 4 :00 P . m . - 4 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: The agenda be approved as circulated. 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes 5.1 Council Meeting Minutes 1. Post-Meeting Minutes - Regular Council Meeting_Jun23_2026 - English.pdf Recommended Motion: BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Regular Council Meeting held on June 23, 2026, as circulated. 5.2 Business arising from Minutes 6. Public Question Period …

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Tue Jul 28, 2026 · 4:00 PM

Information Items Package

No substantive items listed for July 28, 2026 meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, discussions, or items listed for this meeting.

procedural

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Tue Jun 23, 2026 · 3:00 PM

Committee of Adjustment

Le Committee of Adjustment se prononcera sur une dérogation mineure pour le 8 Hilltop Crescent

Le Committee of Adjustment tiendra une audience publique statutaire et se prononcera sur une demande de dérogation mineure pour une propriété au 8 Hilltop Crescent. La demande propose une structure accessoire et les conditions incluent la démolition d'un cabanon existant et l'obtention d'un permis de construire dans un délai d'un an.

Audience publique pour la dérogation mineure A3-26 au 8 Hilltop Crescent
Condition : démolir le cabanon existant
Condition : la structure accessoire doit correspondre aux plans soumis
Condition : obtenir un permis de construire dans un délai d'un an suivant la date limite d'appel

zoningminor-varianceplanningcommittee-of-adjustment

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Committee of Adjustment Agenda Tuesday, June 23, 2026 at 3 :00 P . m . - 3 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of the Committee participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: the Committee approve the agenda as circulated. 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes 5.1 Meeting Minutes - April 28, 2026 1. Post-Meeting Minutes - COA_Apr28_2026 - English.pdf Recommended Motion: BE IT RESOLVED THAT: the Committee do hereby adopt the minutes of the April 28, 2026 meeting, as circulated. 5.2 Meeting Minutes - May 26, 2026 1. Post-Meeting Minutes - COA_May26_2026(1) - English.pdf …

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Tue Jun 23, 2026 · 4:00 PM

Regular Council Meeting

Le conseil d'East Garafraxa adoptera un nouveau Plan officiel et le Plan de gestion des actifs 2026

Le conseil examinera l'adoption du Plan officiel municipal et du Plan de gestion des actifs 2026. La réunion comprend des discussions sur les modifications relatives à la protection de l'eau, les politiques de perception de l'impôt foncier et plusieurs achats d'équipement en capital.

Adoption du Plan officiel et du Plan de gestion des actifs 2026
Achat d'un camion chasse-neige F450 2027 et accessoires totalisant environ 123 915 $
Prêts d'Infrastructure Ontario : 750 000 $ pour le ponceau 005 et 740 000 $ pour une niveleuse et un camion chasse-neige
Demande de zonage et de consentement pour le 431374, 19e ligne (Dolson)
Adoption de la Politique de facturation et de perception de l'impôt foncier 2026

zoningbudgetroadstaxesinfrastructureplanning

✓ Décisions: East Garafraxa Council adopts new Official Plan

Council approved the June 2026 New Official Plan with specific amendments to lot frontage and hydrogeological assessments. The meeting also included approvals for several capital loans, equipment purchases, and a new property tax billing policy.

Adopted New Official Plan (June 2026) with amendments
Approved $750,000 loan for Culvert #005 from Infrastructure Ontario
Approved $740,000 loan for Motor Grader and Snowplow Truck from Infrastructure Ontario
Approved purchase of 2027 F450 truck and accessories totaling approx. $123,890
Approved Consent Application B6-26 and Zoning By-law Amendment Z5-26 for 431374 19th Line
Adopted draft Property Tax Billing Collection Policy
Approved 2026 Asset Management Plan
Approved $300 donation to Grand Valley Santa Claus Parade Committee

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Agenda Agenda Addendum Minutes Open Video in new Window Video Township of East Garafraxa Regular Council Meeting Agenda Tuesday, June 23, 2026 at 4 :00 P . m . - 4 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. *Electronic participation is provided as a convenience and is dependent on third party platforms, internet connectivity, and user equipment. While the Township will make reasonable efforts to ensure the technology functions properly, uninterrupted access cannot be guaranteed. If technical issues arise, the meeting may proceed provided quorum is maintained. The Township is not responsible for a participant’s inability to connect due to technical difficulties outside the Township’s control. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT …

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1 Township of East Garafraxa Regular Council Meeting Minutes June 23, 2026, 4:00 p.m. In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Members Present: Mayor Guy Gardhouse Deputy Mayor Stirk Councillor Dave Halls Councillor Jeremy Zukowski Council Member(s) Absent: Councillor Lenora Banfield Staff/Consultants Present: Peter Avgoustis, CAO-Treasurer Dave Knight, Director of Public Works Jessica Kennedy, Clerk Matthew Wick, Manager, Capital Delivery and Environmental Services Heidi Dorscht, Administrative Support Specialist, Clerk's Dept. Zulfiqar Bhatti, Deputy Treasurer and Supervisor of Financial Services Debbie Vandenakker, , Planscape, Township Policy Planning Consultan _____________________________________________________________________ 1. Meeting Notice Meeting was held as a hybrid meeting, with in-person and remote participation. Mayor Gardhouse, Deputy Mayor Stirk and Councillor Halls and were in attendance in-person. Councillor Banfield was absent with notice. Councillor Zukowski arrived in-person at 6:20 p.m. Councillor Halls left when Council recessed and did not return to the meeting. 2. Opening of Meeting Mayor Gardhouse called the meeting to order. 2 3. Approval of Agenda Resolution 121-2026 Moved by: Councillor Halls Seconded by: Deputy Mayor Stirk BE IT RESOLVED THAT: The agenda be approved as amended pursuant to the addendum. CARRIED 4. Discl …

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Tue Jun 23, 2026 · 4:00 PM

Information Items Package

Le conseil examine la correspondance sur des enjeux provinciaux et municipaux

Il s'agit d'un ensemble de documents d'information et non d'un ordre du jour décisionnel. Les membres du conseil identifieront les éléments qu'ils souhaitent discuter ; sinon, les éléments sont uniquement à titre informatif. Le dossier comprend de la correspondance provenant de ministères et d'autres municipalités sur divers sujets.

Ministère des Affaires municipales et du Logement - Projet de loi 119 (Protecting Ontario's Streets and Communities Act)
Township of Brudenell, Lyndoch and Raglan - Opposition au projet de train à grande vitesse ALTO
Plusieurs municipalités - Modèle de facturation de la police municipale de l'OPP
City of Guelph - Prolongation du délai pour les désignations de propriétés patrimoniales
Municipality of Morris-Turnberry - Consolidation des autorités de conservation et financement futur

information-itemscorrespondenceprovincial-legislationpolicingheritage

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Council Information Items Package (Non-Agenda Items) Tuesday, June 23, 2026 at 4 :00 P . m . - 4 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Information Items Packages consist of municipal resolutions/correspondence with the exception of Municipalities within Dufferin County including County Council; Information items that do not require a decision of Council; and items that will be unlikely to cause debate. Council Members shall identify any items contained on the Council Information Items Package which they wish to speak to, and the matter shall be extracted from the Package. Extracted items will be dealt with separately under General Business and Correspondence on the corresponding Council Meeting agenda. 1. Ministries 1.1 Ministry of Municipal Affairs and Housing 1.1.1 Bill 119 - Protecting Ontario's Streets and Communities Act 1. Ministry of Municipal Affairs and Housing - Bill 119 - Protecting Ontario's Streets and Communities Act.pdf 2. Municipalities 2.1 City of Kitchener 2.1.1 Heritage Helping Housing Building Grant 1. City of Kitchener - Heritage Helping Housing Building Grant.pdf …

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Tue May 26, 2026 · 3:00 PM

Committee of Adjustment

Comité chargé de décider d'une dérogation mineure au 26 Victoria Boulevard

Le Comité de調整 (Committee of Adjustment) tiendra une audience publique statutaire et procédera au vote sur une demande de dérogation mineure (A2-26) pour le 26 Victoria Boulevard. Il réexaminera également une demande reportée (A1-26) pour le 152179 12th Line avec des rapports supplémentaires. La réunion comprend l'approbation du procès-verbal et de l'ordre du jour.

Audience publique et décision sur la demande de dérogation mineure A2-26 pour le 26 Victoria Boulevard
Approbation recommandée avec conditions : permis de construire dans un délai d'un an, plan de nivellement requis
Demande reportée A1-26 pour le 152179 12th Line avec rapport d'urbanisme supplémentaire
Examen d'une lettre et d'alternatives de plans de site de Vanderwoerd Drafting and Design
Approbation du procès-verbal de la réunion du 28 avril 2026

zoningminor-variancepublic-hearingcommittee-of-adjustment

✓ Décisions: Committee approves two minor variances for accessory structures

The Committee of Adjustment approved two minor variance applications: one for a swimming pool at 26 Victoria Boulevard (reducing the front yard setback from 7.5m to 6m) and one for a detached garage at 152179 12th Line (increasing the interior side yard setback to 5.73m with a berm). Both approvals were unanimous and included conditions for grading plans and building permits.

Approved minor variance A2-26 (pool) with 6m front yard setback (unanimous)
Approved minor variance A1-26 (garage) with revised setbacks and berm (unanimous)
Deferred approval of April 28, 2026 minutes to next meeting

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Agenda Agenda Minutes Open Video in new Window Video Township of East Garafraxa Committee of Adjustment Agenda Tuesday, May 26, 2026 at 3 :00 P . m . - 3 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of the Committee participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: the Committee approved the agenda as circulated. 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes Recommended Motion: BE IT RESOLVED THAT: the Committee do hereby adopt the minutes of the April, 28, 2026 meeting, as circulated. 6. Statutory Public Hearing(s) This Hearing is being held pursuant to Section 45 of the Planning Act, R.S.O. 1990, C. P.13. How to Provide Oral Comments: Members of the …

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Tue May 26, 2026 · 4:00 PM

Regular Council Meeting

Le Conseil envisage d'adopter un nouveau Official Plan, un rezonage et un audit

Le Conseil tiendra une réunion publique statutaire pour une modification de consentement et de zonage au 431374 19th Line, puis envisagera d'adopter le projet d'Official Plan (Version 3). Ils examineront également l'audit financier de 2025 et adopteront plusieurs règlements, y compris des ententes pour les services de bâtiment et la protection incendie.

Audience publique sur le consentement B6-26 et le zonage Z5-26 au 431374 19th Line
Adoption de l'Official Plan (Version 3) pour le canton
Approbation des états financiers de 2025 et du rapport d'audit par RLB
Règlement autorisant l'entente de services de bâtiment avec le County of Dufferin
Règlement autorisant l'entente de protection incendie avec le Town of Erin

official-planzoningconsentauditby-lawpublic-hearingfinancial

✓ Décisions: Council defers new Official Plan adoption to June 23 for revisions

Council held a statutory public meeting for a surplus farm dwelling severance and zoning amendment but deferred any decision. The adoption of the new Official Plan was deferred to June 23, 2026, to allow for revisions including removal of a 10-year ownership requirement and incorporation of agricultural protections. Council accepted the 2025 financial audit report and approved the financial statements. Verbal reports noted upcoming changes in Integrity Commissioner and Closed Meeting Investigator services.

Deferred adoption of new Official Plan to June 23, 2026 (carried)
Accepted 2025 Financial Audit and approved financial statements (carried)
Held public meeting for consent B6-26 and zoning Z5-26 (no decision)

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Agenda Agenda Minutes Open Video in new Window Video Township of East Garafraxa Regular Council Meeting Agenda Tuesday, May 26, 2026 at 4 :00 P . m . - 4 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: The agenda be approved as circulated. 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes 5.1 Special Council Meeting Minutes 1. Post-Meeting Minutes - SCM_Apr22_2026 - English.pdf Recommended Motion: BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Special Council Meeting (Official Plan Statutory Public Meeting) held on April 22, 2026, as circulated. 5.2 Council Meeting Minutes …

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Tue May 26, 2026 · 4:00 PM

Information Items Package

Le conseil examine la correspondance concernant la taxe sur les vitrines vacantes et la taxe sur les transferts fonciers

Il s'agit d'un document d'information destiné à l'examen du conseil, contenant de la correspondance et des résolutions de diverses municipalités et ministères. Aucune décision n'est prise lors de cette réunion ; les éléments peuvent être extraits pour une discussion ultérieure.

Comté de Prince Edward - Proposition de taxe sur les vitrines commerciales vacantes
Municipalité de Wawa - Modification de la Loi sur la taxe de transfert foncier
Directive du ministre en vertu de la Loi sur les offices de protection de la nature
Canton de Springwater - Bill 100 Better Regional Governance Act
Avis d'intention de désigner des propriétés patrimoniales (Bluewater, Woolwich)

information-itemscorrespondencemunicipalitiestaxheritagegovernanceconservation

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Council Information Items Package (Non-Agenda Items) Tuesday, May 26, 2026 at 4 :00 P . m . - 4 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Information Items Packages consist of municipal resolutions/correspondence with the exception of Municipalities within Dufferin County including County Council; Information items that do not require a decision of Council; and items that will be unlikely to cause debate. Council Members shall identify any items contained on the Council Information Items Package which they wish to speak to, and the matter shall be extracted from the Package. Extracted items will be dealt with separately under General Business and Correspondence on the corresponding Council Meeting agenda. 1. Ministries 1.1 Ministry of Environment, Conservation and Parks 1.1.1 Minister's Direction under Section 1.14 of the Conservation Authorities Act 1. Ministry of the Environment, Conservation and Park - Minister's Direction .pdf 2. Municipalities 2.1 City of Richmond Hill 2.1.1 Integrated Living and Participation Model for Adults with Developmental Disabilities 1. City of Richmond Hill …

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Tue May 26, 2026 · 3:00 PM

Committee of Adjustment

Aucun élément conséquent à l'ordre du jour

Cet ordre du jour de réunion ne contient que des éléments procéduraux types et aucun élément de fond pour discussion ou décision. Le Committee of Adjustment se réunit mais aucune demande ou question spécifique n'est listée.

committee-of-adjustmentprocedural

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Tue May 12, 2026 · 2:00 PM

Information Items Package

Révision des amendements à la réglementation des frais provinciaux

Le conseil d'East Garafraxa s'est réuni pour examiner un dossier de correspondance et de résolutions provenant d'autres municipalités et organismes provinciaux. Aucune décision n'a été prise ; les éléments ont été reçus uniquement à titre informatif.

Amendements au règlement de l'Ontario 584/06 - Frais et charges
Résolution de la Ville de Peterborough sur le revenu de base garanti (GBI)
Projet de loi 21 du comté de Northumberland - Protect Our Food Act 2025
Projet de train à grande vitesse Alto provenant de la Municipalité de St. Charles et du Canton d'Otonabee-South Monaghan
Traitement de surface de type 'tar and chip' de la Municipalité de Huron Shores

information-itemscorrespondenceprovincial-regulationsmunicipal-resolutionsfeestransportationagriculture

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Council Information Items Package (Non-Agenda Items) Tuesday, May 12, 2026 at 2 :00 P . m . - 2 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Information Items Packages consist of municipal resolutions/correspondence with the exception of Municipalities within Dufferin County including County Council; Information items that do not require a decision of Council; and items that will be unlikely to cause debate. Council Members shall identify any items contained on the Council Information Items Package which they wish to speak to, and the matter shall be extracted from the Package. Extracted items will be dealt with separately under General Business and Correspondence on the corresponding Council Meeting agenda. 1. Ministries 1.1 Ministry of Municipal Affairs and Housing 1.1.1 Amendments to Ontario Regulation 584/06 - Fees and Charges 1. Ministry of Municipal Affairs and Housing - Amendments to Ontario Regulation 584 06 - Fees and Charges.pdf 2. Municipalities 2.1 City of Peterborough 2.1.1 Guaranteed Basic Income (GBI) 2.2 City of Pickering 2.2.1 Request for Provincial Sc …

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Tue May 12, 2026 · 2:00 PM

Regular Council Meeting

Le Conseil attribuera un contrat de remplacement de ponceau de $798,838

Le Conseil votera sur l'attribution d'un contrat de $798,838.83 à Cox Construction Ltd. pour le remplacement du ponceau 5. Il examinera également les concepts de conception des toilettes de Public Works, le rapport sur l'écart budgétaire du 31 mars 2026 et discutera de la mise en œuvre de demi-tours de véhicules des deux côtés de la rivière pour les ponts de 12th and 13th Line. Une proclamation pour Sexual Violence Prevention Month est proposée.

Attribuer le contrat de remplacement du ponceau 5 à Cox Construction Ltd. pour $798,838.83
Examiner les concepts de conception des toilettes de Public Works (C1a, C1b, C1c)
Recevoir le rapport sur l'écart budgétaire du 31 mars 2026
Discuter de la mise en œuvre de demi-tours de véhicules des deux côtés de la rivière pour les ponts de 12th and 13th Line
Proclamation de mai 2026 comme Sexual Violence Prevention Month

council-meetingcontractsbudgetroadspublic-worksculvertbridges

✓ Décisions: Awarded $798,838 culvert replacement contract to Cox Construction

Council awarded the Culvert 5 replacement contract to Cox Construction Ltd. at a cost of $798,838.83. Council also received reports on washroom design concepts, budget variance, and vehicle turn arounds, and directed staff to proceed with implementing vehicle turn arounds for the 12th and 13th Line bridges.

Awarded Culvert 5 replacement contract to Cox Construction Ltd. at $798,838.83
Received Public Works Washroom Design Concepts report for information
Received March 31 Budget Variance Report
Directed staff to proceed with vehicle turn arounds on both sides of the river for 12th and 13th Line bridges
Approved meeting agenda as circulated
Adopted minutes of April 28, 2026 Regular Council Meeting
Passed Confirming By-law 23-2026
Adjourned meeting at 4:30 p.m.

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Agenda Agenda Minutes Open Video in new Window Video Township of East Garafraxa Regular Council Meeting Agenda Tuesday, May 12, 2026 at 2 :00 P . m . - 2 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: The agenda be approved as circulated. 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes 5.1 Council Meeting Minutes 1. Post-Meeting Minutes - Regular Council Meeting_Apr28_2026 - English.pdf Recommended Motion: BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Regular Council Meeting held on April 28, 2026, as circulated. 5.2 Business arising from Minutes 6. Publ …

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Tue Apr 28, 2026 · 4:00 PM

Information Items Package

Le Conseil reçoit de la correspondance informative d'autres municipalités

Il s'agit d'un ensemble d'articles d'information du Conseil, composé de correspondance et de résolutions d'autres municipalités et organisations. Aucune décision n'est requise ou débattue ; les articles sont fournis à titre informatif uniquement. Les membres du Conseil peuvent demander à extraire un article pour discussion lors d'une réunion future.

City of Greater Sudbury : résolution sur la zone économique spéciale
City of Pickering : appel à l'action pour la justice et la protection des enfants du Canada
Municipality of Shuniah : prolongation du Fonds ontarien d'infrastructure communautaire (OCIF)
Township of Madawaska Valley : projet de loi 21 – Loi sur la protection de notre alimentation
Town of Plympton-Wyoming : soutien au bac bleu, au financement des services de police et aux modifications en matière de santé/sécurité

information-itemscorrespondencemunicipal-relationspublic-safetyinfrastructure

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Council Information Items Package (Non-Agenda Items) Tuesday, April 28, 2026 at 4 :00 P . m . - 4 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Information Items Packages consist of municipal resolutions/correspondence with the exception of Municipalities within Dufferin County including County Council; Information items that do not require a decision of Council; and items that will be unlikely to cause debate. Council Members shall identify any items contained on the Council Information Items Package which they wish to speak to, and the matter shall be extracted from the Package. Extracted items will be dealt with separately under General Business and Correspondence on the corresponding Council Meeting agenda. 1. Ministries Nothing at this time. 2. Municipalities 2.1 City of Greater Sudbury 2.1.1 Special Economic Zone 1. City of Greater Sudbury - Special Economic Zone.pdf 2.2 City of Pickering 2.2.1 Call to Action for Justice and Protection of Canada's Children 1. City of Pickering - Call to Action for Justice and Protection of Canada's Children.pdf 2.2.2 Call for Reform and Publicatio …

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Tue Apr 28, 2026 · 4:00 PM

Regular Council Meeting

Conseil vote sur un prêt de 1,49 M$ d'Infrastructure Ontario

Le Conseil examinera un règlement pour emprunter 1 490 000 $ à Infrastructure Ontario pour des travaux d'immobilisations à long terme et retirera 868 575 $ des réserves. Il délèguera également l'autorité au directeur général (DG) pendant la période de la « canard boiteux » préélectorale et conclura un accord de services de construction avec le comté de Dufferin. Plusieurs autres approbations de routine et dossiers de correspondance sont à l'ordre du jour.

Prêt à long terme 2026 : 1 490 000 $ d'Infrastructure Ontario plus 868 575 $ des réserves
Délégation d'autorité au DG pendant la période des actes restreints (canard boiteux) pour les élections de 2026
Accord de services de construction avec le comté de Dufferin
Règlement d'emprunt à long terme (OILC) pour les travaux d'immobilisations
Le Conseil confirme les délibérations de la réunion du 14 avril 2026

councilbudgetloanselectionsbuildinginfrastructuredufferin-county

✓ Décisions: Council approves $2.36M in long-term capital loans for township

Council approved two long-term capital loans from Infrastructure Ontario: $1,490,000 for an unspecified project and $868,575 from reserves, both carried. They also delegated authority to the CAO during the restricted acts period for the 2026 municipal election. A Building Services Agreement with the County of Dufferin was deferred to a future meeting.

Approved $1,490,000 loan from Infrastructure Ontario (carried)
Approved $868,575 from reserves for capital (carried)
Delegated authority to CAO during restricted acts period (carried)
Passed by-law for delegation during elections (20‐2026, carried)
Passed by-law for long-term borrowing (21‐2026, carried)
Deferred Building Services Agreement with County of Dufferin

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Agenda Agenda Addendum Minutes Open Video in new Window Video Township of East Garafraxa Regular Council Meeting Agenda Tuesday, April 28, 2026 at 4 :00 P . m . - 4 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. *Electronic participation is provided as a convenience and is dependent on third party platforms, internet connectivity, and user equipment. While the Township will make reasonable efforts to ensure the technology functions properly, uninterrupted access cannot be guaranteed. If technical issues arise, the meeting may proceed provided quorum is maintained. The Township is not responsible for a participant’s inability to connect due to technical difficulties outside the Township’s control. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THA …

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Tue Apr 28, 2026 · 3:00 PM

Committee of Adjustment

Le Comité de dérogation décidera d'une dérogation mineure pour un garage au 152179, 12e Ligne

Le Comité de dérogation tiendra une audience publique statutaire et décidera d'une demande de dérogation mineure (A1-26) pour un garage accessoire détaché au 152179, 12e Ligne. Le personnel de l'urbanisme recommande l'approbation avec conditions, notamment un permis de construire dans un délai d'un an.

Demande de dérogation mineure A1-26 pour le 152179, 12e Ligne
Garage accessoire détaché proposé
Recommandation d'approbation avec conditions
Permis de construire requis dans un délai d'un an suivant la date limite d'appel
La dérogation ne s'applique qu'au garage proposé

committee-of-adjustmentminor-varianceplanningzoningeast-garafraxapublic-hearing

✓ Décisions: Committee defers decision on garage setback variance

The Committee deferred a decision on a minor variance application for a reduced front yard setback for a detached garage at 152179 12th Line. The applicant was asked to demonstrate that no alternative location complies with the zoning by-law. The matter will return at a future meeting.

Deferred minor variance application A1-26 (5-0)

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Agenda Agenda Addendum Minutes Open Video in new Window Video Township of East Garafraxa Committee of Adjustment Agenda Tuesday, April 28, 2026 at 3 :00 P . m . - 3 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of the Committee participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 2. Opening of Meeting 3. Approval of Agenda 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes 1. Post-Meeting Minutes - COA_Jan27_2026 - English.pdf Recommended Motion: BE IT RESOLVED THAT: the Committee do hereby adopt the minutes of the January, 27, 2026 meeting, as circulated. 6. Statutory Public Hearing(s) This Hearing is being held pursuant to Section 45 of the Planning Act, R.S.O. 1990, C. P.13. How to Provide Oral Comments: Members of the public who wish to m …

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Wed Apr 22, 2026 · 4:30 PM

Special Council Meeting

Audience publique sur le nouveau Plan officiel pour East Garafraxa

Le conseil tient une réunion publique statutaire pour recueillir des commentaires sur un nouveau Plan officiel proposé qui met à jour le cadre de planification du canton pour l'aligner sur l'Énoncé de planification provinciale de 2024 et le Plan officiel du comté de Dufferin. Aucune décision finale ne sera prise lors de cette réunion; les commentaires seront acceptés jusqu'au 6 mai 2026. Le plan comprend des calendriers d'utilisation des terres pour Marsville, Orton et des protections environnementales.

Présentation par la consultante en planification Debbie Vandenakker sur le Plan officiel proposé
Projet de Plan officiel (Version 2, janvier 2026) et annexes (utilisation des terres, protection environnementale, contraintes de développement, limites de la ceinture de verdure, protection des sources d'eau)
Période de commentaires publics ouverte jusqu'au 6 mai 2026
Commentaires écrits de Six Nations of the Grand River, Upper Grand DSB, WDG Public Health, Grand River Conservation Authority, Credit Valley Conservation, et de plusieurs résidents/promoteurs
Règlement de confirmation pour officialiser les procédures de la réunion

official-planpublic-hearingland-useplanningzoningenvironmental-protection

✓ Décisions: No substantive decisions made at special council meeting

This was a statutory public meeting to present the Draft Official Plan (Version 2) and receive public comments. No votes were taken on the Official Plan or any other substantive matter.

Approved agenda (carried)
Passed confirming by-law 19-2026 (carried)
Adjourned meeting at 6:11 p.m. (carried)

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Agenda Agenda Minutes Open Video in new Window Video Township of East Garafraxa Special Council Meeting Agenda Wednesday, April 22, 2026 at 4 :30 P . m . - 4 :30 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. *Electronic participation is provided as a convenience and is dependent on third party platforms, internet connectivity, and user equipment. While the Township will make reasonable efforts to ensure the technology functions properly, uninterrupted access cannot be guaranteed. If technical issues arise, the meeting may proceed provided quorum is maintained. The Township is not responsible for a participant’s inability to connect due to technical difficulties outside the Township’s control. 2. Opening of Meeting This is a Statutory Public Meeting being held in accordance with Sections 17 and 21 of the Planning Act, R.S.O. 1990, c. P. …

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Tue Apr 14, 2026 · 2:00 PM

Information Items Package

Le Conseil reçoit un dossier d'information sans décisions

Il s'agit d'un dossier d'articles d'information du Conseil composé de correspondances et de résolutions provenant de diverses municipalités et organisations. Aucune décision n'est requise ; les articles sont fournis à titre d'information uniquement. Les membres du Conseil peuvent extraire des articles pour discussion lors d'une réunion ultérieure.

Lettre de notification concernant le projet de loi 98 (Loi sur la construction de logements et l'amélioration des infrastructures de transport)
Correspondance concernant le projet de train à grande vitesse Alto de Trent Hills et Otonabee-South Monaghan
Lettre sur la durabilité du budget de la police de la région de Durham
Demande du canton de Black River-Matheson pour une priorisation de la sécurité sur les autoroutes 11 et 17
Lettres concernant la prolongation et le financement du Fonds ontarien pour l'infrastructure communautaire (OCIF)

information-itemsmunicipal-correspondenceontarioeast-garafraxacouncil

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Council Information Items Package (Non-Agenda Items) Tuesday, April 14, 2026 at 2 :00 P . m . - 2 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Information Items Packages consist of municipal resolutions/correspondence with the exception of Municipalities within Dufferin County including County Council; Information items that do not require a decision of Council; and items that will be unlikely to cause debate. Council Members shall identify any items contained on the Council Information Items Package which they wish to speak to, and the matter shall be extracted from the Package. Extracted items will be dealt with separately under General Business and Correspondence on the corresponding Council Meeting agenda. 1. Ministries 1.1 Ministry of Municipal Affairs and Housing 1.1.1 Notification Letter - Bill 98 - Building Homes and Improving Transportation Infrastructure Act 1. MMAH - Notification Letter - Bill 98 - Building Homes and Improving Transportation Infrastructure Act.pdf 2. Municipalities 2.1 City of Mississauga 2.1.1 School Board Trustees 1. City of Mississauga - School Board Trustees.p …

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Tue Apr 14, 2026 · 2:00 PM

Regular Council Meeting

Le Conseil votera sur l'achat d'une niveleuse motorisée à $693,500

Le Conseil décidera de l'achat d'une niveleuse motorisée John Deere 2026 pour $693,500, approuvera une division de terrain et une modification de zonage au 101055 10 Sideroad, et examinera une demande de prolongation de vente pour taxes. Les autres points incluent l'adoption de politiques et l'achat d'un véhicule d'urgence.

Approuver la demande de consentement B5-26 et la modification de zonage pour le 101055 10 Sideroad (dédicace de parc $1,500)
Examiner une prolongation d'un an pour la vente pour taxes (Karan Singh / 2868492 Ontario Inc.)
Achat d'une niveleuse John Deere 872 P-tier 2026 à $693,500
Autoriser $67,959.21 pour l'achat d'un véhicule d'urgence
Adopter l'énoncé de politique de santé et sécurité 2026 et la politique de respect en milieu de travail

council-meetingmotor-graderzoningtax-saleemergency-vehiclehealth-and-safetyland-severance

✓ Décisions: Council approves land severance and zoning at 101055 10 Sideroad

Council approved Consent Application B5-26 and Zoning By-law Amendment Z4-25 for a 6.3 ha severance at 101055 10 Sideroad, subject to 16 conditions including park dedication, septic approval, and road widening. Also approved a $693,500 motor grader purchase and a $67,959.21 emergency vehicle purchase from fleet reserves. A $650 advertisement for the Royal Canadian Legion Military Service Recognition Book was supported. A closed meeting was held for human resource matters.

Approved Consent Application B5-26 and Zoning Amendment Z4-25 (101055 10 Sideroad) with conditions (carried)
Approved purchase of 2026 John Deere 872 P-tier motor grader for $693,500 (carried)
Approved emergency vehicle purchase for $67,959.21 from Fleet Reserve (carried)
Adopted 2026 Health and Safety Policy Statement and Respect in the Workplace Policy (carried)
Approved $650 advertisement in Military Service Recognition Book (carried)
Approved minutes of March 24, 2026 regular council meeting (carried)
Approved agenda as amended (carried)
Held closed meeting for human resource matters (carried)

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Agenda Agenda Addendum Minutes Open Video in new Window Video Township of East Garafraxa Regular Council Meeting Agenda Tuesday, April 14, 2026 at 2 :00 P . m . - 2 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: The agenda be approved as circulated. 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes 5.1 Council Meeting Minutes 1. Post-Meeting Minutes - Regular Council Meeting_Mar24_2026 - English.pdf Recommended Motion: BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Regular Council Meeting held on March 24, 2026, as circulated. 5.2 Business arising from Minutes …

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Tue Mar 24, 2026 · 4:00 PM

Information Items Package

Council reviews a range of inter‑municipal information items

The East Garafraxa Council will receive a package of informational items from various municipalities and agencies. These items do not require a council decision and are unlikely to generate debate. Council members may speak on any item they wish to address, after which the items will be handled under General Business on the meeting agenda.

OMERS Governance Changes and Bill 68 – Township of Brudenell, Lyndoch and Raglan
Collaborative Action on Sustainable Waste Management in Ontario – Township of Brudenell, Lyndoch and Raglan
Circular Materials Ontario – York Region
Concerns regarding Alto High Speed Rail Project (Bill C-15 Budget) – Township of Rideau Lakes
Support for Ontario Community Infrastructure Fund (OCIF) – Town of Blue Mountains

informationmunicipalpolicytransportationenvironmentregional

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Council Information Items Package (Non-Agenda Items) Tuesday, March 24, 2026 at 4 :00 P . m . - 4 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Information Items Packages consist of municipal resolutions/correspondence with the exception of Municipalities within Dufferin County including County Council; Information items that do not require a decision of Council; and items that will be unlikely to cause debate. Council Members shall identify any items contained on the Council Information Items Package which they wish to speak to, and the matter shall be extracted from the Package. Extracted items will be dealt with separately under General Business and Correspondence on the corresponding Council Meeting agenda. 1. Ministries Nothing at this time. 2. Municipalities 2.1 Township of Brudenell, Lyndoch and Raglan 2.1.1 OMERS Governance Changes and Bill 68 1. TWP Brudenell, Lyndoch and Raglan - OMERS Governance Changes and Bill 68.pdf 2.1.2 Collaborative Action on Sustainable Waste Management in Ontario 1. TWP Brudenell, Lyndoch and Raglan - Collaborative Action on Sustainable Waste Management in Ontario.pdf …

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Tue Mar 24, 2026 · 4:00 PM

Regular Council Meeting

Council to decide on planning applications and by‑laws, including a 10 Sideroad consent.

The council will hold a statutory public meeting to consider Consent Application B5‑26 submitted by GSP Group Inc. for the property at 101055 10 Sideroad, Concession 9, West Part of Lot 11. It will also consider a Holding Zone Removal Application Z4‑26 for 351122 17th Line (Greenwood) and related zoning changes to Extractive Industrial Exception Four. Additional items include the receipt and approval of Consent Application B3‑26 and Zoning By‑law Amendment Z2‑26 for 023039 Erin‑East Garafraxa Townline, and the introduction of three by‑laws covering a site‑plan agreement, a supplemental development agreement, and the holding‑zone removal amendment.

Statutory Public Meeting to consider Consent Application B5‑26 for 101055 10 Sideroad (GSP Group Inc.)
Holding Zone Removal Application Z4‑26 for 351122 17th Line (Greenwood) with zoning change to Extractive Industrial Exception Four
Consent Application B3‑26 and Zoning By‑law Amendment Z2‑26 for 023039 Erin‑East Garafraxa Townline
Introduction of Site Plan Agreement SPA4‑25 by‑law for Greenwood Construction Company Limited
Introduction of Supplemental Development Agreement by‑law for Greenwood Construction Company Limited

planningzoningby-lawspublic-meetingconsent-applicationsdevelopment

✓ Décisions: Council approved holding zone removal and related zoning changes on 17th Line

The council approved the Holding Zone Removal Application Z4-26, removing the Holding Symbol Extractive Industrial Exception Four and rezoning the lands to MX-4. It also approved Consent Application B3-26 with conditions and the accompanying Zoning By‑law Amendment Z2-26, and authorized a Site Plan Agreement and Supplemental Development Agreement with Greenwood Construction Company Limited. The council directed staff to continue lease discussions with the Orton Community Association.

Approved Holding Zone Removal Application Z4-26 and rezoned lands to MX-4 (Resolution 65-2026, carried)
Approved Consent Application B3-26 subject to conditions (Resolution 66-2026, carried)
Approved Zoning By‑law Amendment Z2-26, to be adopted later (Resolution 66-2026, carried)
Authorized Site Plan Agreement with Greenwood Construction (Resolution 69-2026, carried)
Authorized Supplemental Development Agreement with Greenwood Construction (Resolution 70-2026, carried)
Approved agenda as circulated (Resolution 61-2026, carried)
Adopted minutes of March 10, 2026 meeting (Resolution 62-2026, carried)
Directed staff to discuss lease continuation with Orton Community Association (New Business item 15.1)

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Agenda Agenda Minutes Open Video in new Window Video Township of East Garafraxa Regular Council Meeting Agenda Tuesday, March 24, 2026 at 4 :00 P . m . - 4 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: The agenda be approved as circulated. 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes 5.1 Council Meeting Minutes 1. Post-Meeting Minutes - Regular Council Meeting_Mar10_2026 - English.pdf Recommended Motion: BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Regular Council Meeting held on March 10, 2026, as circulated. 5.2 Business arising from Minutes 6. Pu …

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1 Township of East Garafraxa Regular Council Meeting Minutes March 24, 2026, 4:00 p.m. In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Members Present: Mayor Guy Gardhouse Deputy Mayor John Stirk Councillor Lenora Banfield Councillor Dave Halls Councillor Jeremy Zukowski Staff/Consultants Present: Jessica Kennedy, Clerk Jennifer Maestre, Township Planning Consultant, Fotenn Consultants Inc. Matthew Wick, Manager, Capital Delivery and Environmental Services Heidi Dorscht, Administrative Support Specialist, Clerk's Dept. Zulfiqar Bhatti, Deputy Treasurer and Supervisor of Financial Services _____________________________________________________________________ 1. Meeting Notice Meeting was held as a hybrid meeting, with in-person and remote participation. Mayor Gardhouse, and Councillors Banfield, Halls and Zukowski were in attendance in-person. Deputy Mayor Stirk was in attendance remotely. 2. Opening of Meeting Mayor Gardhouse called the meeting to order. 3. Approval of Agenda Resolution 61-2026: Moved by: Councillor Banfield Seconded by: Councillor Zukowski BE IT RESOLVED THAT: The agenda be approved as circulated. 2 CARRIED 4. Disclosure of Pecuniary Interest and General Nature Thereof 4.1 11.1.1 - Holding Zone Removal Application Z4-26; 351122 17th Line and 17 By-laws Councillor Zukowski declared on agenda items 11.1.1 and 17 as he is related to the applicant …

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Tue Mar 10, 2026 · 2:00 PM

Information Items Package

Council reviews information package of municipal resolutions and correspondence

This meeting consists of a Council Information Items Package containing resolutions and correspondence from other municipalities and agencies. These items do not require a decision from Council and are unlikely to cause debate.

Correspondence regarding Bill 21 - Protect Our Food Act, 2025
Resolutions concerning Bill 68 - Plan to Protect Ontario Act, 2025
Items regarding school bus safety and stop-arm camera systems
Correspondence on the Ontario Community Infrastructure Fund (OCIF)
Information on the Provincial Bail Notification Program from the OPP Detachment Board

correspondencemunicipal-resolutionspublic-safetyinfrastructure

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Council Information Items Package (Non-Agenda Items) Tuesday, March 10, 2026 at 2 :00 P . m . - 2 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Information Items Packages consist of municipal resolutions/correspondence with the exception of Municipalities within Dufferin County including County Council; Information items that do not require a decision of Council; and items that will be unlikely to cause debate. Council Members shall identify any items contained on the Council Information Items Package which they wish to speak to, and the matter shall be extracted from the Package. Extracted items will be dealt with separately under General Business and Correspondence on the corresponding Council Meeting agenda. 1. Ministries Nothing at this time. 2. Municipalities 2.1 Municipality of Markstay Warren 2.1.1 Improvements to Highways 11 and 17 1. Municipality of Markstay-Warren - Highway 11 and 17 Improvements.pdf 2.2 Municipality of St. Charles 2.2.1 Strengthening Self-Defence Protections and Addressing Rising Home Invasions in Ontario 1. Municipality of St. Charles - Strengthening Self- …

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Tue Mar 10, 2026 · 2:00 PM

Regular Council Meeting

Council to adopt the 2026 budget estimates by-law

The Township of East Garafraxa Council will consider several reports and motions, including the annual water system report and development charges report. It will vote on sponsorship requests for the Grand Valley Fall Fair ($250) and Westside Secondary School commencement ($150). The council will also adopt three by‑laws: the 2026 Budget Estimates, the 2026 Levy and Collection of Taxes, and a Site Plan Agreement amendment with Community Living Dufferin. A closed meeting will address additional matters before regular business resumes.

Adopt 2026 Budget Estimates By‑Law (10‑2026)
Adopt 2026 Levy and Collection of Taxes By‑Law (11‑2026)
Adopt Site Plan Agreement Amendment By‑Law with Community Living Dufferin (12‑2026)
Approve $250 sponsorship for the 2026 Grand Valley Fall Fair
Approve $150 sponsorship for the 2026 Westside Secondary School commencement

budgettaxesdevelopmentsponsorshipwaterrecycling

✓ Décisions: Council approved the 2026 budget estimates by‑law

The council approved the meeting agenda, adopted the February 24 minutes, and received the 2025 Marsville Drinking Water System report for public posting. It endorsed the Town of Mono’s request to extend the OCIF envelope and approved modest sponsorship and donation requests for the Grand Valley Fall Fair ($250) and Westside Secondary School commencement ($150). The council granted leave to introduce by‑laws for the 2026 budget estimates, tax levy, and a Site Plan Agreement with Community Living Dufferin, and set a closed‑meeting to consider the Greenwood Holding Zone removal at the next council meeting.

Approved agenda amendment (Resolution 45-2026)
Adopted February 24 minutes (Resolution 46-2026)
Received Marsville Water System 2025 report (Resolution 47-2026)
Supported Town of Mono OCIF envelope extension (Resolution 48-2026)
Approved $250 Grand Valley Fall Fair sponsorship (Resolution 52-2026)
Approved $150 Westside Secondary School donation (Resolution 53-2026)
Authorized Site Plan Agreement with Community Living Dufferin (Resolution 58-2026)
Granted leave to introduce 2026 budget estimates by‑law (Resolution 56-2026)

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Agenda Agenda Minutes Open Video in new Window Video Township of East Garafraxa Regular Council Meeting Agenda Tuesday, March 10, 2026 at 2 :00 P . m . - 2 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. *Electronic participation is provided as a convenience and is dependent on third party platforms, internet connectivity, and user equipment. While the Township will make reasonable efforts to ensure the technology functions properly, uninterrupted access cannot be guaranteed. If technical issues arise, the meeting may proceed provided quorum is maintained. The Township is not responsible for a participant’s inability to connect due to technical difficulties outside the Township’s control. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: The agenda be approv …

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1 Township of East Garafraxa Regular Council Meeting Minutes March 10, 2026, 2:00 p.m. In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Members Present: Mayor Guy Gardhouse Deputy Mayor John Stirk Councillor Lenora Banfield Councillor Dave Halls Councillor Jeremy Zukowski Staff/Consultants Present: Peter Avgoustis, CAO-Treasurer Dave Knight, Director of Public Works Jessica Kennedy, Clerk Matthew Wick, Manager, Capital Delivery and Environmental Services Heidi Dorscht, Administrative Support Specialist, Clerk's Dept. Zulfiqar Bhatti, Deputy Treasurer and Supervisor of Financial Services Stan Floras, Thomson Rogers, Township Solicitor Jeff Wilker, Thomson Rogers, Township Solicitor Carley Dixon, R.J. Burnside and Associates Limited, Township Engineer Rob Stovel, Stovel and Associates Ltd., Township Aggregates Specialist _____________________________________________________________________ 1. Meeting Notice Meeting was held as a hybrid meeting, with in-person and remote participation. Mayor Gardhouse, and Councillors Halls and Zukowski were in attendance in- person. Deputy Mayor Stirk arrived at 2:47 p.m. Councillor Banfield arrived at 3:29 p.m. during the Closed Meeting. Councillor Zukowski left the Closed Meeting at 5:34 p.m. following the Closed Meeting adjournment and did not return to the open session of the Council Meeting. 2 2. Opening of Meeting Mayo …

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Tue Feb 24, 2026 · 4:00 PM

Regular Council Meeting

Council to approve $26,053.77 tax rebate for Theatre Orangeville

The Township of East Garafraxa Council will consider a $26,053.77 property tax rebate for Theatre Orangeville and review several consent applications and zoning‑by‑law amendments for properties on Erin‑East Garafraxa Townline. The meeting also includes discussion of the 2026 draft budget, a motion to request intersection safety reviews, and adoption of a revised Multi‑Year Accessibility Plan. Formal approvals of the agenda, minutes, and a by‑law confirming the meeting proceedings are also on the agenda.

Tax rebate request granting $26,053.77 to Theatre Orangeville for 2025 commercial taxes
Consent Applications B1‑26, B2‑26 and Zoning By‑Law Amendment Z1‑26 for property 022159 Erin‑East Garafraxa Townline
Consent Application B3‑26 and Zoning By‑Law Amendment Z2‑26 for property 023039 Erin‑East Garafraxa Townline
Presentation of the 2026 Draft Budget, including estimated residential tax increase and capital projects work plan
Motion petitioning County of Dufferin to review safety at the intersection of Dufferin County Road 3 and A Line

tax-rebatezoningbudgetpublic-meetingsafetyplanning

✓ Décisions: Council approved $26,053.77 tax rebate for Theatre Orangeville

The council approved the meeting agenda and adopted the February 10 minutes. A statutory public meeting was held to consider several consent and zoning amendment applications. Council granted a $26,053.77 tax rebate to Theatre Orangeville for the 2025 commercial taxes. The public meeting was then adjourned.

Agenda approved (Resolution 32-2026) – Carried
February 10 minutes adopted (Resolution 33-2026) – Carried
Statutory public meeting convened to consider consent and zoning applications (Resolution 34-2026) – Carried
Tax rebate of $26,053.77 granted to Theatre Orangeville (Resolution 36-2026) – Carried
Public meeting adjourned and regular business resumed (Resolution 35-2026) – Carried

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Agenda Agenda Minutes Open Video in new Window Video Township of East Garafraxa Regular Council Meeting Agenda Tuesday, February 24, 2026 at 4 :00 P . m . - 4 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. *Electronic participation is provided as a convenience and is dependent on third party platforms, internet connectivity, and user equipment. While the Township will make reasonable efforts to ensure the technology functions properly, uninterrupted access cannot be guaranteed. If technical issues arise, the meeting may proceed provided quorum is maintained. The Township is not responsible for a participant’s inability to connect due to technical difficulties outside the Township’s control. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: The agenda be app …

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1 Township of East Garafraxa Regular Council Meeting Minutes February 24, 2026, 4:00 p.m. In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Members Present: Mayor Guy Gardhouse Deputy Mayor John Stirk Councillor Lenora Banfield Councillor Dave Halls Councillor Jeremy Zukowski Staff/Consultants Present: Peter Avgoustis, CAO-Treasurer Dave Knight, Director of Public Works Jessica Kennedy, Clerk Matthew Wick, Manager, Capital Delivery and Environmental Services Heidi Dorscht, Administrative Support Specialist, Clerk's Dept. Zulfiqar Bhatti, Deputy Treasurer and Supervisor of Financial Services _____________________________________________________________________ 1. Meeting Notice Meeting was held as a hybrid meeting, with in-person and remote participation. Mayor Gardhouse, Deputy Mayor Stirk and Councillors Banfield, and Zukowski were in attendance in-person. Councillor Halls attended remotely. 2. Opening of Meeting Mayor Gardhouse called the meeting to order. 3. Approval of Agenda Resolution 32-2026: Moved by: Councillor Banfield Seconded by: Councillor Zukowski BE IT RESOLVED THAT: The agenda be approved as amended pursuant to the addendum. 2 CARRIED 4. Disclosure of Pecuniary Interest and General Nature Thereof Nothing at this time. 5. Approval of Minutes 5.1 Council Meeting Minutes Resolution 33-2026: Moved by: Deputy Mayor John Stirk Seconded by: Councillo …

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Tue Feb 24, 2026 · 4:00 PM

Information Items Package

Council reviews informational updates from municipalities and agencies

The East Garafraxa Council will receive a package of non‑agenda items that do not require a vote. The package includes reports and resolutions from neighboring municipalities and regional bodies on topics such as food legislation, affordable housing, high‑speed internet costs, school bus safety, and police funding. Council members may comment, but no formal decisions will be made at this meeting.

Bill 21 – Protect Our Food Act (County of Prince Edward)
Affordable Housing report (Municipality of Highlands East)
Affordability of reliable high‑speed internet (Municipality of Magnetawan)
Enhanced School Bus Safety (Municipality of North Perth)
Sustainable Funding for Police (Municipality of North Perth)

informationhousinginternetsafetypolicelegislation

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Council Information Items Package (Non-Agenda Items) Tuesday, February 24, 2026 at 4 :00 P . m . - 4 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Information Items Packages consist of municipal resolutions/correspondence with the exception of Municipalities within Dufferin County including County Council; Information items that do not require a decision of Council; and items that will be unlikely to cause debate. Council Members shall identify any items contained on the Council Information Items Package which they wish to speak to, and the matter shall be extracted from the Package. Extracted items will be dealt with separately under General Business and Correspondence on the corresponding Council Meeting agenda. 1. Ministries Nothing at this time. 2. Municipalities 2.1 County of Prince Edward 2.1.1 Bill 21 - Protect Our Food Act 1. County of Prince Edward - Bill 21 - Protect Our Food Act.pdf 2.2 Municipality of Highlands East 2.2.1 Affordable Housing 1. Municipality of Highlands East -Affordable Housting.pdf 2.3 Municipality of Magnetawan 2.3.1 Affordability of Re …

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Wed Feb 18, 2026 · 4:30 PM

Special Council Meeting

Council hears public input on the township’s new Official Plan

The Special Council will hold a statutory public meeting to receive public comments on the Draft Official Plan (Version 2, January 2026). The meeting includes a presentation by the planning consultant and review of the plan’s schedules covering land use, environmental protection and other policies. Council will also consider a confirming by‑law to record the meeting and will approve the agenda.

Public input on the Draft Official Plan (Version 2, Jan 2026)
Presentation by Debbie Vandenakker, Planscape, the township planning consultant
Review of Schedule A, A‑1, A‑2, B, C, D, E and Appendix 1 of the Draft Official Plan
Adopt confirming by‑law (by‑law 9‑2026) to record the meeting proceedings
Approval of the meeting agenda

planningofficial-planpublic-meetingbylawzoning

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Special Council Meeting Agenda Wednesday, February 18, 2026 at 4 :30 P . m . - 4 :30 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. *Electronic participation is provided as a convenience and is dependent on third party platforms, internet connectivity, and user equipment. While the Township will make reasonable efforts to ensure the technology functions properly, uninterrupted access cannot be guaranteed. If technical issues arise, the meeting may proceed provided quorum is maintained. The Township is not responsible for a participant’s inability to connect due to technical difficulties outside the Township’s control. 2. Opening of Meeting This is a Statutory Public Meeting being held in accordance with Sections 17 and 21 of the Planning Act, R.S.O. 1990, c. P.13, to consider a new O …

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Tue Feb 10, 2026 · 2:00 PM

Regular Council Meeting

Council will review the 2026 Draft Budget and related financial documents

The East Garafraxa Council will approve the meeting agenda and adopt minutes from the January 27 regular meeting and the January 28 special budget meeting. Council members will discuss the 2026 Draft Budget, including the budget overview, estimated residential tax increase, reserve projection, capital projects work plan for 2026‑2031, and the fleet and equipment replacement schedule. Additional items include a proclamation request for National Anti‑Human Trafficking Awareness Day and a presentation on bridges and culverts. The meeting will conclude with a motion to confirm the by‑law recording the proceedings of this session.

Approval of agenda (motion to approve as circulated)
Adoption of Jan 27 regular council minutes and Jan 28 special budget minutes
Review of 2026 Draft Budget Overview (Version 2.0)
Review of Estimated Residential Property Tax Increase for 2026
Review of Capital Projects Work Plan 2026‑2031

budgettaxescapital-projectsfinanceproclamationsbylaw

✓ Décisions: Council approved a 2026 funding increase for the McKee Cemetery Board

The council adopted the meeting agenda and minutes, confirmed a by‑law to record the meeting, and approved an increase in funding for the McKee Cemetery Board for 2026, drawing the money from the Working Reserve. All listed motions were carried.

Agenda approved (Resolution 27-2026) – carried
January 27, 2026 minutes adopted (Resolution 28-2026) – carried
January 28, 2026 special meeting minutes adopted (Resolution 29-2026) – carried
Funding increase for McKee Cemetery Board approved – carried
By‑law confirming meeting proceedings (Resolution 30-2026) – carried
Council adjourned to meet again on Feb 18 and Feb 24 (Resolution 31-2026) – carried

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Agenda Agenda Addendum Minutes Open Video in new Window Video Township of East Garafraxa Regular Council Meeting Agenda Tuesday, February 10, 2026 at 2 :00 P . m . - 2 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: The agenda be approved as circulated. 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes 5.1 Council Meeting Minutes 1. Post-Meeting Minutes - Regular Council Meeting_Jan27_2026 - English.pdf Recommended Motion: BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Regular Council Meeting held on January 27, 2026, as circulated. 5.2 Special Council Meeting …

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1 Township of East Garafraxa Regular Council Meeting Minutes February 10, 2026, 2:00 p.m. In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Members Present: Mayor Guy Gardhouse Deputy Mayor John Stirk Councillor Lenora Banfield Councillor Jeremy Zukowski Council Member(s) Absent: Councillor Dave Halls Staff/Consultants Present: Peter Avgoustis, CAO-Treasurer Dave Knight, Director of Public Works Jessica Kennedy, Clerk Matthew Wick, Manager, Capital Delivery and Environmental Services Heidi Dorscht, Administrative Support Specialist, Clerk's Dept. Zulfiqar Bhatti, Deputy Treasurer and Supervisor of Financial Services _____________________________________________________________________ 1. Meeting Notice Meeting was held as a hybrid meeting, with in-person and remote participation. Mayor Gardhouse, Deputy Mayor Stirk and Councillors Zukowski and Banfield were in attendance in-person. Councillor Banfield arrived at 3:30 p.m. Councillor Dave Halls was absent with notice. 2. Opening of Meeting Mayor Gardhouse called the meeting to order. 3. Approval of Agenda Resolution 27-2026: 2 Moved by: Councillor Zukowski Seconded by: Deputy Mayor John Stirk BE IT RESOLVED THAT: The agenda be approved as circulated. CARRIED 4. Disclosure of Pecuniary Interest and General Nature Thereof Nothing at this time. 5. Approval of Minutes 5.1 Council Meeting Minutes Resolution 2 …

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Tue Feb 10, 2026 · 2:00 PM

Information Items Package

Sustainable Funding for Police Services – Central Manitoulin

The council will review an Information Items Package that contains items not requiring a vote. Items include sustainable funding for police services in the Municipality of Central Manitoulin, highway improvement options for Highways 11 and 17 in the Municipality of St. Charles, the Ontario Community Infrastructure Fund for Northumberland County, the Ontario Airport Capital Assistance Program for the Town of Fort Frances, and a resolution on school‑bus safety and stop‑arm cameras for the Town of Plympton‑Wyoming. No decisions are expected; the items will be recorded for information only.

Sustainable Funding for Police Services – Municipality of Central Manitoulin
Improvements to Highways 11 and 17 – Municipality of St. Charles
Ontario Community Infrastructure Fund (OCIF) – Northumberland County
Ontario Airport Capital Assistance Program (OACAP) – Town of Fort Frances
School Bus Safety and Stop‑Arm Camera Systems – Town of Plympton‑Wyoming

informationpolicehighwaysinfrastructureairportschool-bus

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Council Information Items Package (Non-Agenda Items) Tuesday, February 10, 2026 at 2 :00 P . m . - 3 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Information Items Packages consist of municipal resolutions/correspondence with the exception of Municipalities within Dufferin County including County Council; Information items that do not require a decision of Council; and items that will be unlikely to cause debate. Council Members shall identify any items contained on the Council Information Items Package which they wish to speak to, and the matter shall be extracted from the Package. Extracted items will be dealt with separately under General Business and Correspondence on the corresponding Council Meeting agenda. 1. Ministries Nothing at this time. 2. Municipalities 2.1 Municipality of Central Manitoulin 2.1.1 Sustainable Funding for Police Services 1. Municipality of Central Manitoulin - Sustainable Funding for Police Service.pdf 2.2 Municipality of St. Charles 2.2.1 Improvements to Highways 11 and 17 1. Municipality of St. Charles - Improvements to Highways 11-17 (2+1 and Four-Lane Optio …

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Wed Jan 28, 2026 · 4:30 PM

Special Council Meeting

Council to discuss the Draft 2026 Budget

The Special Council will receive and discuss the Preliminary Draft 2026 Budget and related financial documents. A motion will approve the agenda and a by-law will be confirmed to formalize the special meeting. The meeting will conclude with adjournment to the next regular council session.

Preliminary Draft 2026 Budget for discussion
2026 Budget Overview by line-item
Reserves 2026 Projection
2026 Expansion Requests with Percentage Increases
Draft By-Law to confirm the special meeting (by-law 7‑2026)

budgetfinancebylawcouncil

✓ Décisions: Council approves agenda and receives draft 2026 budget for discussion

The council approved the meeting agenda and received the preliminary draft 2026 budget for discussion. It also adopted a by‑law confirming the meeting’s proceedings and adjourned, setting the next regular council meeting for February 10, 2026.

Approved agenda (Resolution 23-2026) – carried
Received preliminary draft 2026 budget for discussion (Resolution 24-2026) – carried
Adopted confirming by‑law for meeting proceedings (Resolution 25-2026) – carried
Adjourned meeting and scheduled next regular council meeting for Feb 10, 2026 (Resolution 26-2026) – carried

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Agenda Agenda Minutes Open Video in new Window Video Township of East Garafraxa Special Council Meeting Agenda Wednesday, January 28, 2026 at 4 :30 P . m . - 4 :30 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. The Special Meeting of Council is being held with respect to 2026 Draft Budget discussions. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: The Special (Budget) Council Meeting agenda be approved as circulated. 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Staff / Consultant Report(s) 5.1 Preliminary Draft 2026 Budget 1. Draft 2026 Budget.pdf 2. 2026 Budget OVERVIEW by line-item_-Status Quo Budget-V2.pdf 3. Reserves 2026 Projection.pdf 4. 2026 Expansion Requests w …

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1 Township of East Garafraxa Special Council Meeting Minutes January 28, 2026, 4:30 p.m. In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Members: Mayor Guy Gardhouse Deputy Mayor John Stirk Councillor Lenora Banfield Councillor Jeremy Zukowski Council Members Absent: Councillor Dave Halls Staff/Consultants: Peter Avgoustis, CAO-Treasurer Dave Knight, Director of Public Works Jessica Kennedy, Clerk Matthew Wick, Manager, Capital Delivery and Environmental Services Heidi Dorscht, Administrative Support Specialist, Clerk's Dept. (Remote) Zulfiqar Bhatti, Deputy Treasurer and Supervisor of Financial Services _____________________________________________________________________ 1. Meeting Notice Meeting was held as a hybrid meeting, with in-person and remote participation. Mayor Gardhouse, Deputy Mayor Stirk and Councillors Banfield, and Zukowski were in attendance in-person. Councillor Halls was absent with notice. 2. Opening of Meeting Mayor Gardhouse called the meeting to order. 3. Approval of Agenda Resolution 23-2026 Moved by: Councillor Banfield Seconded by: Councillor Zukowski 2 BE IT RESOLVED THAT: The Special (Budget) Council Meeting agenda be approved as circulated. CARRIED 4. Disclosure of Pecuniary Interest and General Nature Thereof Nothing at this time. 5. Staff / Consultant Report(s) 5.1 Preliminary Draft 2026 Budget Peter Avgoustis, CAO-Treasu …

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Tue Jan 27, 2026 · 3:00 PM

Committee of Adjustment

Committee of Adjustment to consider minor variance for 15 Hilltop Crescent

The Committee of Adjustment will hold a statutory public hearing regarding a minor variance application for a property at 15 Hilltop Crescent. The body will review a planning report from Fotenn Consultants to determine if the proposal aligns with the Official Plan and Zoning By-law.

Minor Variance Application A6-25 for 15 Hilltop Crescent (Lot 24, Plan 111)

zoningland-usepublic-hearing

✓ Décisions: Committee approved minor variance for 15 Hilltop Crescent

The Committee of Adjustment approved the agenda and adopted the minutes from the August 26, 2025 meeting. It accepted the planning consultant’s report and approved Minor Variance Application A6-25 for 15 Hilltop Crescent, requiring the owner to obtain a building permit within one year. The meeting was then adjourned.

Approved agenda (Resolution 1-2026)
Adopted August 26, 2025 minutes (Resolution 2-2026)
Approved Minor Variance A6-25 for 15 Hilltop Crescent with condition to obtain a building permit within one year (Resolution 3-2026)
Adjourned meeting (Resolution 4-2026)

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Agenda Agenda Minutes Open Video in new Window Video Township of East Garafraxa Committee of Adjustment Agenda Tuesday, January 27, 2026 at 3 :00 P . m . - 3 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of the Committee participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: the agenda be approved as circulated. 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes 1. Post-Meeting Minutes - COA_Aug26_2025 - English.pdf Recommended Motion: BE IT RESOLVED THAT: the Committee do hereby adopt the minutes of the August 26, 2025, meeting, as circulated. 6. Statutory Public Hearing(s) This Hearing is being held pursuant to Section 45 of the Planning Act, R.S.O. 1990, C. P.13. …

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1 Township of East Garafraxa Committee of Adjustment Minutes January 27, 2026, 3:00 p.m. In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Committee Members Present: Chair Guy Gardhouse Committee Member John Stirk Committee Member Dave Halls Committee Member Jeremy Zukowski Committee Members Absent: Committee Member Lenora Banfield Staff/Consultants: Jessica Kennedy, Secretary-Treasurer Jennifer Maestre, Township Planning Consultant, Fotenn Consultants Inc. Heidi Dorscht, Administrative Support Specialist, Clerk's Department _____________________________________________________________________ 1. Meeting Notice Meeting was held as a hybrid meeting, with in-person and remote participation. Chair Gardhouse, and Committee Members Stirk, Halls and Zukowski were in attendance in-person. Committee Member Lenora Banfield was absent with notice. 2. Opening of Meeting Chair Gardhouse called the meeting to order. 3. Approval of Agenda Resolution 1-2026: Moved by: Zukowski Seconded by: Stirk BE IT RESOLVED THAT: the agenda be approved as circulated. CARRIED 2 4. Disclosure of Pecuniary Interest and General Nature Thereof Nothing at this time. 5. Approval of Minutes Resolution 2-2026: Moved by: Halls Seconded by: Stirk BE IT RESOLVED THAT: the Committee do hereby adopt the minutes of the August 26, 2025, meeting, as circulated. CARRIED 6. Statutory Public Hearing(s) 6.1 Min …

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Tue Jan 27, 2026 · 4:00 PM

Regular Council Meeting

Council to decide on Z5-25 zoning amendment for 10th Line property

The council will consider a Zoning By‑Law Amendment (Z5-25) to rezone lots 19 and 20 on 10th Line from Agricultural to Rural Residential and Agricultural zones. It will also review an Official Plan Amendment (OPA2-25) for 101055 10 Sideroad and approve a borrowing by‑law for 2026. Additional items include a $12,947.68 plow‑truck budget deficit, a sole‑source purchase of calcium chloride and grass‑cutting services, and related staff reports.

Zoning By‑Law Amendment Z5-25 for 072574 10th Line, Concession 10, Lots 19‑20
Official Plan Amendment OPA2-25 for 101055 10 Sideroad, Concession 9
Plow Truck #705 budget deficit of $12,947.68 to be covered from Fleet Reserve
Sole‑source procurement of calcium chloride (Da‑lee) and grass‑cutting (Nind Yard Works) for 2026
Annual Borrowing By‑Law to authorize borrowing for fiscal year ending Dec 31 2026

zoningplanningbudgetprocurementborrowing

✓ Décisions: Council rezoned agricultural land to residential and adopted official plan amendment

The council approved the Zoning By‑law Amendment Z5‑25, changing the subject property from Agricultural to Rural Residential Exception Forty‑Six and Agricultural Exception Nineteen zones. It also adopted Official Plan Amendment No. 11 (OPA2‑25) for a property on 10 Sideroad. Additional actions included appointing Municipal Support Services Inc. as by‑law enforcement officers, approving a revised snowmobile trail route, and authorizing budget allocations for a plow truck deficit and sole‑source procurement of calcium chloride and grass‑cutting services.

Approved Zoning By‑law Amendment Z5‑25 to rezone land to RR‑46 and A‑19 (CARRIED)
Adopted Official Plan Amendment No. 11 (OPA2‑25) (CARRIED)
Appointed Municipal Support Services Inc. as By‑Law Enforcement Officers (CARRIED)
Approved revised Hillsburgh Snow Roamers trail route (CARRIED)
Authorized $12,947.68 deficit for Plow Truck #705 from Fleet Reserve (CARRIED)
Approved sole‑source purchase of Calcium Chloride (Da‑lee) and grass‑cutting services (Nind Yard Works) for 2026 (CARRIED)

In-Person and Virtual (Hybrid)

Ordre du jour (officiel) · copie archivée · Procès-verbal

📄 D'après l'ordre du jour

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Agenda Agenda Addendum Minutes Open Video in new Window Video Township of East Garafraxa Regular Council Meeting Agenda Tuesday, January 27, 2026 at 4 :00 P . m . - 4 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 1. Meeting Notice This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely. Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 2. Opening of Meeting 3. Approval of Agenda Recommended Motion: BE IT RESOLVED THAT: The agenda be approved as circulated. 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes 5.1 Council Meeting Minutes 1. Post-Meeting Minutes - Regular Council Meeting_Dec09_2025 - English.pdf Recommended Motion: BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Regular Council Meeting held on December 9, 2025, as circulated. 5.2 Business arising from Min …

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1 Township of East Garafraxa Regular Council Meeting Minutes January 27, 2026, 4:00 p.m. In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Members Present: Mayor Guy Gardhouse Deputy Mayor John Stirk Councillor Lenora Banfield Councillor Dave Halls Councillor Jeremy Zukowski Staff/Consultants Present: Peter Avgoustis, CAO-Treasurer Jessica Kennedy, Clerk Jennifer Maestre, Township Planning Consultant, Fotenn Consultants Inc. Matthew Wick, Manager, Capital Delivery and Environmental Services Heidi Dorscht, Administrative Support Specialist, Clerk's Dept. Zulfiqar Bhatti, Deputy Treasurer and Supervisor of Financial Services _____________________________________________________________________ 1. Meeting Notice Meeting was held as a hybrid meeting, with in-person and remote participation. Mayor Gardhouse, Deputy Mayor Stirk and Councillors Banfield, Halls and Zukowski were in attendance in-person. 2. Opening of Meeting Mayor Gardhouse called the meeting to order. 3. Approval of Agenda Resolution 1-2026: Moved by: Councillor Banfield Seconded by: Deputy Mayor John Stirk BE IT RESOLVED THAT: The agenda be approved as amended pursuant to the addendum. 2 CARRIED 4. Disclosure of Pecuniary Interest and General Nature Thereof Nothing at this time. 5. Approval of Minutes 5.1 Council Meeting Minutes Resolution 2-2026: Moved by: Councillor Zukowski Seconded by: Council …

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Tue Jan 27, 2026 · 4:00 PM

Information Items Package

Bill 68 consolidation of Ontario’s conservation authorities presented to council

The council will receive a non‑agenda information package containing items from ministries, municipalities and agencies. Topics include provincial legislation such as Bill 25 and Bill 68, updates on police funding, climate action, recycling, housing affordability and other policy matters. Council members may speak on any item, which will be extracted for separate discussion under General Business, but no formal decisions are expected at this meeting.

Bill 25 – Emergency Management Modernization Act (Ministry of Emergency Preparedness and Response)
Bill 68 – Plan to Protect Ontario Act and ERO Notice 025-1257 (Conservation Authority consolidation)
Sustainable Funding for Police (City of Peterborough)
Removal of HST/GST from New Homes (Municipality of North Perth)
Rent Protection for Tenants (Town of Petrolia)

legislationenvironmentpublic-safetyhousingwastetransportation

In-Person and Virtual (Hybrid)

Ordre du jour (officiel) · copie archivée

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Agenda Agenda Open Video in new Window Video Township of East Garafraxa Council Information Items Package (Non-Agenda Items) Tuesday, January 27, 2026 at 4 :00 P . m . - 5 :00 P . m . In-Person and Virtual (Hybrid) 065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8 Council Information Items Packages consist of municipal resolutions/correspondence with the exception of Municipalities within Dufferin County including County Council; Information items that do not require a decision of Council; and items that will be unlikely to cause debate. Council Members shall identify any items contained on the Council Information Items Package which they wish to speak to, and the matter shall be extracted from the Package. Extracted items will be dealt with separately under General Business and Correspondence on the corresponding Council Meeting agenda. 1. Ministries 1.1 Ministry of Emergency Preparedness and Response 1.1.1 Passage of Bill 25 - Emergency Management Modernization Act 1. Ministry of Emergency Preparedness and Response - Passage of Bill 25.pdf 2. Municipalities 2.1 City of Hamilton 2.1.1 Drowning Prevention and Swim Safety in Ontario 1. City of Hamilton - Drowning Prevention and Swim Safety in Ontario.pdf 2.2 City …

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Prochaines réunions

Information Items Package

Regular Council Meeting

Committee of Adjustment

Regular Council Meeting

Committee of Adjustment

Special Council Meeting

Regular Council Meeting

Réunions récentes

Regular Council Meeting

Information Items Package

Committee of Adjustment

Regular Council Meeting

Information Items Package

Committee of Adjustment

Regular Council Meeting

Information Items Package

Committee of Adjustment

Information Items Package

Regular Council Meeting

Information Items Package

Regular Council Meeting

Committee of Adjustment

Special Council Meeting

Information Items Package

Regular Council Meeting

Information Items Package

Regular Council Meeting

Information Items Package

Regular Council Meeting

Regular Council Meeting

Information Items Package

Special Council Meeting

Regular Council Meeting

Information Items Package

Special Council Meeting

Committee of Adjustment

Regular Council Meeting

Information Items Package