East Garafraxa, ON

Information Items Package

This is a Council Information Items Package for a hybrid meeting on August 25, 2026, consisting of correspondence and resolutions from ministries, municipalities, and organizations. These items do not require a decision unless a Council member extracts one for discussion under General Business. The package includes items on OPP municipal policing costs for 2027, heritage property designation, and various funding and policy requests.

• OPP Municipal Policing Costs for 2027 (Office of the Solicitor General)
• Designating Non-Designated Heritage Properties (Ministry of Citizenship and Multiculturalism)
• ALTO High Speed Rail Project (City of Belleville)
• Heads and Beds Payment in lieu of Taxes Program (Municipality of South Huron)
• Doubling of the Ontario Community Infrastructure Fund (OCIF) – multiple municipalities

Regular Council Meeting

This regular council meeting agenda consists of only procedural boilerplate from eSCRIBE software. No specific items for decision or discussion are listed.

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions, proposals, or discussion items listed.

Regular Council Meeting

The provided agenda text contains only procedural software boilerplate and no specific discussion or decision items. It appears to be an empty template or a technical error in the document export.

Committee of Adjustment

This is the agenda for the East Garafraxa Committee of Adjustment meeting on 2026-09-22. The agenda contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics.

Special Council Meeting

The East Garafraxa Special Council Meeting scheduled for November 17, 2026 contains no listed agenda items. The agenda appears to be empty, indicating no specific decisions or discussions were documented. Consequently, the meeting may be procedural or its agenda was not provided in the record.

Regular Council Meeting

The agenda contains no listed items. The meeting appears to be procedural.

Regular Council Meeting

This meeting agenda consists only of procedural boilerplate and contains no substantive items for decision or discussion.

Information Items Package

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, discussions, or items listed for this meeting.

Committee of Adjustment

The Committee of Adjustment will hold a statutory public hearing and decide on a minor variance application for a property at 8 Hilltop Crescent. The application proposes an accessory structure and conditions include demolishing an existing shed and obtaining a building permit within one year.

• Public hearing for minor variance A3-26 at 8 Hilltop Crescent
• Condition: demolish existing shed
• Condition: accessory structure must match submitted plans
• Condition: obtain building permit within one year of appeal deadline

Regular Council Meeting

Council will consider the adoption of the municipal Official Plan and the 2026 Asset Management Plan. The meeting includes discussions on water protection amendments, property tax collection policies, and several capital equipment purchases.

• Adoption of the Official Plan and 2026 Asset Management Plan
• Purchase of 2027 F450 plow truck and accessories totaling approximately $123,915
• Infrastructure Ontario loans: $750,000 for Culvert 005 and $740,000 for a motor grader and snowplow truck
• Zoning and consent application for 431374 19th Line (Dolson)
• Adoption of the 2026 Property Tax Billing Collection Policy

Council approved the June 2026 New Official Plan with specific amendments to lot frontage and hydrogeological assessments. The meeting also included approvals for several capital loans, equipment purchases, and a new property tax billing policy.

• Adopted New Official Plan (June 2026) with amendments
• Approved $750,000 loan for Culvert #005 from Infrastructure Ontario
• Approved $740,000 loan for Motor Grader and Snowplow Truck from Infrastructure Ontario
• Approved purchase of 2027 F450 truck and accessories totaling approx. $123,890
• Approved Consent Application B6-26 and Zoning By-law Amendment Z5-26 for 431374 19th Line
• Adopted draft Property Tax Billing Collection Policy
• Approved 2026 Asset Management Plan
• Approved $300 donation to Grand Valley Santa Claus Parade Committee

Information Items Package

This is an information items package, not a decision-making agenda. Council members will identify items they wish to discuss; otherwise, items are for information only. The package includes correspondence from ministries and other municipalities on various topics.

• Ministry of Municipal Affairs and Housing - Bill 119 (Protecting Ontario's Streets and Communities Act)
• Township of Brudenell, Lyndoch and Raglan - Opposition to ALTO High-Speed Rail Project
• Multiple municipalities - OPP Municipal Policing Billing Model
• City of Guelph - Extend deadline for heritage property designations
• Municipality of Morris-Turnberry - Conservation Authority Consolidation and Future Funding

Committee of Adjustment

The Committee of Adjustment will hold a statutory public hearing and vote on a minor variance application (A2-26) for 26 Victoria Boulevard. They will also revisit a deferred application (A1-26) for 152179 12th Line with supplemental reports. The meeting includes approval of minutes and agenda.

• Public hearing and decision on minor variance application A2-26 for 26 Victoria Boulevard
• Recommended approval with conditions: building permit within one year, grading plan required
• Deferred application A1-26 for 152179 12th Line with supplemental planning report
• Consideration of a letter and site plan alternatives from Vanderwoerd Drafting and Design
• Approval of minutes from April 28, 2026 meeting

The Committee of Adjustment approved two minor variance applications: one for a swimming pool at 26 Victoria Boulevard (reducing the front yard setback from 7.5m to 6m) and one for a detached garage at 152179 12th Line (increasing the interior side yard setback to 5.73m with a berm). Both approvals were unanimous and included conditions for grading plans and building permits.

• Approved minor variance A2-26 (pool) with 6m front yard setback (unanimous)
• Approved minor variance A1-26 (garage) with revised setbacks and berm (unanimous)
• Deferred approval of April 28, 2026 minutes to next meeting

Regular Council Meeting

Council will hold a statutory public meeting for a consent and zoning amendment at 431374 19th Line, then consider adopting the proposed Official Plan (Version 3). They will also review the 2025 financial audit and pass several by-laws including agreements for building services and fire protection.

• Public hearing on consent B6-26 and zoning Z5-26 at 431374 19th Line
• Adoption of Official Plan (Version 3) for the township
• Approval of 2025 financial statements and audit report by RLB
• By-law authorizing building services agreement with County of Dufferin
• By-law authorizing fire protection agreement with Town of Erin

Council held a statutory public meeting for a surplus farm dwelling severance and zoning amendment but deferred any decision. The adoption of the new Official Plan was deferred to June 23, 2026, to allow for revisions including removal of a 10-year ownership requirement and incorporation of agricultural protections. Council accepted the 2025 financial audit report and approved the financial statements. Verbal reports noted upcoming changes in Integrity Commissioner and Closed Meeting Investigator services.

• Deferred adoption of new Official Plan to June 23, 2026 (carried)
• Accepted 2025 Financial Audit and approved financial statements (carried)
• Held public meeting for consent B6-26 and zoning Z5-26 (no decision)

Information Items Package

This is an information package for council review, containing correspondence and resolutions from various municipalities and ministries. No decisions are being made at this meeting; items may be extracted for future discussion.

• County of Prince Edward - Vacant Commercial Storefront Tax proposal
• Municipality of Wawa - Amend Land Transfer Tax Act
• Minister's Direction under Conservation Authorities Act
• Township of Springwater - Bill 100 Better Regional Governance Act
• Notices of Intention to Designate Heritage Properties (Bluewater, Woolwich)

Committee of Adjustment

This meeting agenda contains only procedural boilerplate and no substantive items for discussion or decision. The Committee of Adjustment is meeting but no specific applications or matters are listed.

Information Items Package

East Garafraxa Council meets to review an information package of correspondence and resolutions from other municipalities and provincial bodies. No decisions are made; items are received for information only.

• Amendments to Ontario Regulation 584/06 - Fees and Charges
• City of Peterborough's Guaranteed Basic Income (GBI) resolution
• County of Northumberland's Bill 21 - Protect Our Food Act 2025
• Alto High Speed Rail Project from Municipality of St. Charles and Township of Otonabee-South Monaghan
• Municipality of Huron Shores' Tar and Chip Surface Treatment

Regular Council Meeting

Council will vote on awarding a $798,838.83 contract to Cox Construction Ltd. for Culvert 5 replacement. They will also review Public Works washroom design concepts, the March 31 budget variance report, and discuss implementing vehicle turn arounds on the 12th and 13th Line bridges. A proclamation for Sexual Violence Prevention Month is proposed.

• Award contract for Culvert 5 replacement to Cox Construction Ltd. at $798,838.83
• Review Public Works washroom design concepts (C1a, C1b, C1c)
• Receive March 31, 2026 Budget Variance Report
• Discuss implementing vehicle turn arounds on both sides of the river for 12th and 13th Line bridges
• Proclamation of May 2026 as Sexual Violence Prevention Month

Council awarded the Culvert 5 replacement contract to Cox Construction Ltd. at a cost of $798,838.83. Council also received reports on washroom design concepts, budget variance, and vehicle turn arounds, and directed staff to proceed with implementing vehicle turn arounds for the 12th and 13th Line bridges.

• Awarded Culvert 5 replacement contract to Cox Construction Ltd. at $798,838.83
• Received Public Works Washroom Design Concepts report for information
• Received March 31 Budget Variance Report
• Directed staff to proceed with vehicle turn arounds on both sides of the river for 12th and 13th Line bridges
• Approved meeting agenda as circulated
• Adopted minutes of April 28, 2026 Regular Council Meeting
• Passed Confirming By-law 23-2026
• Adjourned meeting at 4:30 p.m.

Information Items Package

This is a Council Information Items Package, consisting of correspondence and resolutions from other municipalities and organizations. No decisions are required or debated; items are for information only. Council members may request to extract an item for discussion at a future meeting.

• City of Greater Sudbury: Special Economic Zone resolution
• City of Pickering: Call to Action for Justice and Protection of Canada's Children
• Municipality of Shuniah: Extend Ontario Community Infrastructure Fund (OCIF)
• Township of Madawaska Valley: Bill 21 – Protect Our Food Act
• Town of Plympton-Wyoming: Support for Blue Box, Police Service Funding, and health/safety amendments

Regular Council Meeting

Council will consider a by-law to borrow $1,490,000 from Infrastructure Ontario for long-term capital works and take $868,575 from reserves. They will also delegate authority to the CAO during the pre-election 'lame duck' period and enter a building services agreement with Dufferin County. Several other routine approvals and correspondence items are on the agenda.

• 2026 Long Term Capital Loan: $1,490,000 from Infrastructure Ontario plus $868,575 from reserves
• Delegation of authority to CAO during restricted acts (lame duck) period for 2026 elections
• Building Services Agreement with County of Dufferin
• Long-term borrowing by-law (OILC) for capital works
• Council confirms proceedings of April 14, 2026 meeting

Council approved two long-term capital loans from Infrastructure Ontario: $1,490,000 for an unspecified project and $868,575 from reserves, both carried. They also delegated authority to the CAO during the restricted acts period for the 2026 municipal election. A Building Services Agreement with the County of Dufferin was deferred to a future meeting.

• Approved $1,490,000 loan from Infrastructure Ontario (carried)
• Approved $868,575 from reserves for capital (carried)
• Delegated authority to CAO during restricted acts period (carried)
• Passed by-law for delegation during elections (20‐2026, carried)
• Passed by-law for long-term borrowing (21‐2026, carried)
• Deferred Building Services Agreement with County of Dufferin

Committee of Adjustment

The Committee of Adjustment will hold a statutory public hearing and decide on a minor variance application (A1-26) for a detached accessory garage at 152179 12th Line. Planning staff recommend approval with conditions, including a building permit within one year.

• Minor variance application A1-26 for 152179 12th Line
• Proposed detached accessory garage
• Recommended approval with conditions
• Building permit required within one year of appeal deadline
• Variance applies only to the proposed garage

The Committee deferred a decision on a minor variance application for a reduced front yard setback for a detached garage at 152179 12th Line. The applicant was asked to demonstrate that no alternative location complies with the zoning by-law. The matter will return at a future meeting.

• Deferred minor variance application A1-26 (5-0)

Special Council Meeting

Council is holding a statutory public meeting to receive input on a proposed new Official Plan that updates the township's planning framework to align with the 2024 Provincial Planning Statement and County of Dufferin Official Plan. No final decision will be made at this meeting; comments will be accepted until May 6, 2026. The plan includes land-use schedules for Marsville, Orton, and environmental protections.

• Presentation by planning consultant Debbie Vandenakker on proposed Official Plan
• Draft Official Plan (Version 2, January 2026) and schedules (land use, environmental protection, development constraints, Greenbelt boundaries, source water protection)
• Public comment period open until May 6, 2026
• Written comments from Six Nations of the Grand River, Upper Grand DSB, WDG Public Health, Grand River Conservation Authority, Credit Valley Conservation, and several residents/developers
• Confirming by-law to formalize meeting proceedings

This was a statutory public meeting to present the Draft Official Plan (Version 2) and receive public comments. No votes were taken on the Official Plan or any other substantive matter.

• Approved agenda (carried)
• Passed confirming by-law 19-2026 (carried)
• Adjourned meeting at 6:11 p.m. (carried)

Information Items Package

This is a Council Information Items Package consisting of correspondence and resolutions from various municipalities and organizations. No decisions are required; items are for information only. Council members may extract items for discussion at a future meeting.

• Notification letter about Bill 98 (Building Homes and Improving Transportation Infrastructure Act)
• Correspondence re: Alto High-Speed Rail Project from Trent Hills and Otonabee-South Monaghan
• Durham Region police budget sustainability letter
• Request from Township of Black River-Matheson for safety prioritization on Highways 11 and 17
• Letters re: Ontario Community Infrastructure Fund (OCIF) extension and funding

Regular Council Meeting

Council will decide on purchasing a 2026 John Deere motor grader for $693,500, approve a land severance and zoning amendment at 101055 10 Sideroad, and consider a tax sale extension request. Other items include policy adoptions and an emergency vehicle purchase.

• Approve consent application B5-26 and zoning amendment for 101055 10 Sideroad (park dedication $1,500)
• Consider one-year extension for tax sale (Karan Singh / 2868492 Ontario Inc.)
• Purchase 2026 John Deere 872 P-tier grader at $693,500
• Authorize $67,959.21 for emergency vehicle purchase
• Adopt 2026 Health and Safety Policy Statement and Respect in the Workplace Policy

Council approved Consent Application B5-26 and Zoning By-law Amendment Z4-25 for a 6.3 ha severance at 101055 10 Sideroad, subject to 16 conditions including park dedication, septic approval, and road widening. Also approved a $693,500 motor grader purchase and a $67,959.21 emergency vehicle purchase from fleet reserves. A $650 advertisement for the Royal Canadian Legion Military Service Recognition Book was supported. A closed meeting was held for human resource matters.

• Approved Consent Application B5-26 and Zoning Amendment Z4-25 (101055 10 Sideroad) with conditions (carried)
• Approved purchase of 2026 John Deere 872 P-tier motor grader for $693,500 (carried)
• Approved emergency vehicle purchase for $67,959.21 from Fleet Reserve (carried)
• Adopted 2026 Health and Safety Policy Statement and Respect in the Workplace Policy (carried)
• Approved $650 advertisement in Military Service Recognition Book (carried)
• Approved minutes of March 24, 2026 regular council meeting (carried)
• Approved agenda as amended (carried)
• Held closed meeting for human resource matters (carried)

Information Items Package

The East Garafraxa Council will receive a package of informational items from various municipalities and agencies. These items do not require a council decision and are unlikely to generate debate. Council members may speak on any item they wish to address, after which the items will be handled under General Business on the meeting agenda.

• OMERS Governance Changes and Bill 68 – Township of Brudenell, Lyndoch and Raglan
• Collaborative Action on Sustainable Waste Management in Ontario – Township of Brudenell, Lyndoch and Raglan
• Circular Materials Ontario – York Region
• Concerns regarding Alto High Speed Rail Project (Bill C-15 Budget) – Township of Rideau Lakes
• Support for Ontario Community Infrastructure Fund (OCIF) – Town of Blue Mountains

Regular Council Meeting

The council will hold a statutory public meeting to consider Consent Application B5‑26 submitted by GSP Group Inc. for the property at 101055 10 Sideroad, Concession 9, West Part of Lot 11. It will also consider a Holding Zone Removal Application Z4‑26 for 351122 17th Line (Greenwood) and related zoning changes to Extractive Industrial Exception Four. Additional items include the receipt and approval of Consent Application B3‑26 and Zoning By‑law Amendment Z2‑26 for 023039 Erin‑East Garafraxa Townline, and the introduction of three by‑laws covering a site‑plan agreement, a supplemental development agreement, and the holding‑zone removal amendment.

• Statutory Public Meeting to consider Consent Application B5‑26 for 101055 10 Sideroad (GSP Group Inc.)
• Holding Zone Removal Application Z4‑26 for 351122 17th Line (Greenwood) with zoning change to Extractive Industrial Exception Four
• Consent Application B3‑26 and Zoning By‑law Amendment Z2‑26 for 023039 Erin‑East Garafraxa Townline
• Introduction of Site Plan Agreement SPA4‑25 by‑law for Greenwood Construction Company Limited
• Introduction of Supplemental Development Agreement by‑law for Greenwood Construction Company Limited

The council approved the Holding Zone Removal Application Z4-26, removing the Holding Symbol Extractive Industrial Exception Four and rezoning the lands to MX-4. It also approved Consent Application B3-26 with conditions and the accompanying Zoning By‑law Amendment Z2-26, and authorized a Site Plan Agreement and Supplemental Development Agreement with Greenwood Construction Company Limited. The council directed staff to continue lease discussions with the Orton Community Association.

• Approved Holding Zone Removal Application Z4-26 and rezoned lands to MX-4 (Resolution 65-2026, carried)
• Approved Consent Application B3-26 subject to conditions (Resolution 66-2026, carried)
• Approved Zoning By‑law Amendment Z2-26, to be adopted later (Resolution 66-2026, carried)
• Authorized Site Plan Agreement with Greenwood Construction (Resolution 69-2026, carried)
• Authorized Supplemental Development Agreement with Greenwood Construction (Resolution 70-2026, carried)
• Approved agenda as circulated (Resolution 61-2026, carried)
• Adopted minutes of March 10, 2026 meeting (Resolution 62-2026, carried)
• Directed staff to discuss lease continuation with Orton Community Association (New Business item 15.1)

Information Items Package

This meeting consists of a Council Information Items Package containing resolutions and correspondence from other municipalities and agencies. These items do not require a decision from Council and are unlikely to cause debate.

• Correspondence regarding Bill 21 - Protect Our Food Act, 2025
• Resolutions concerning Bill 68 - Plan to Protect Ontario Act, 2025
• Items regarding school bus safety and stop-arm camera systems
• Correspondence on the Ontario Community Infrastructure Fund (OCIF)
• Information on the Provincial Bail Notification Program from the OPP Detachment Board

Regular Council Meeting

The Township of East Garafraxa Council will consider several reports and motions, including the annual water system report and development charges report. It will vote on sponsorship requests for the Grand Valley Fall Fair ($250) and Westside Secondary School commencement ($150). The council will also adopt three by‑laws: the 2026 Budget Estimates, the 2026 Levy and Collection of Taxes, and a Site Plan Agreement amendment with Community Living Dufferin. A closed meeting will address additional matters before regular business resumes.

• Adopt 2026 Budget Estimates By‑Law (10‑2026)
• Adopt 2026 Levy and Collection of Taxes By‑Law (11‑2026)
• Adopt Site Plan Agreement Amendment By‑Law with Community Living Dufferin (12‑2026)
• Approve $250 sponsorship for the 2026 Grand Valley Fall Fair
• Approve $150 sponsorship for the 2026 Westside Secondary School commencement

The council approved the meeting agenda, adopted the February 24 minutes, and received the 2025 Marsville Drinking Water System report for public posting. It endorsed the Town of Mono’s request to extend the OCIF envelope and approved modest sponsorship and donation requests for the Grand Valley Fall Fair ($250) and Westside Secondary School commencement ($150). The council granted leave to introduce by‑laws for the 2026 budget estimates, tax levy, and a Site Plan Agreement with Community Living Dufferin, and set a closed‑meeting to consider the Greenwood Holding Zone removal at the next council meeting.

• Approved agenda amendment (Resolution 45-2026)
• Adopted February 24 minutes (Resolution 46-2026)
• Received Marsville Water System 2025 report (Resolution 47-2026)
• Supported Town of Mono OCIF envelope extension (Resolution 48-2026)
• Approved $250 Grand Valley Fall Fair sponsorship (Resolution 52-2026)
• Approved $150 Westside Secondary School donation (Resolution 53-2026)
• Authorized Site Plan Agreement with Community Living Dufferin (Resolution 58-2026)
• Granted leave to introduce 2026 budget estimates by‑law (Resolution 56-2026)

Regular Council Meeting

The Township of East Garafraxa Council will consider a $26,053.77 property tax rebate for Theatre Orangeville and review several consent applications and zoning‑by‑law amendments for properties on Erin‑East Garafraxa Townline. The meeting also includes discussion of the 2026 draft budget, a motion to request intersection safety reviews, and adoption of a revised Multi‑Year Accessibility Plan. Formal approvals of the agenda, minutes, and a by‑law confirming the meeting proceedings are also on the agenda.

• Tax rebate request granting $26,053.77 to Theatre Orangeville for 2025 commercial taxes
• Consent Applications B1‑26, B2‑26 and Zoning By‑Law Amendment Z1‑26 for property 022159 Erin‑East Garafraxa Townline
• Consent Application B3‑26 and Zoning By‑Law Amendment Z2‑26 for property 023039 Erin‑East Garafraxa Townline
• Presentation of the 2026 Draft Budget, including estimated residential tax increase and capital projects work plan
• Motion petitioning County of Dufferin to review safety at the intersection of Dufferin County Road 3 and A Line

The council approved the meeting agenda and adopted the February 10 minutes. A statutory public meeting was held to consider several consent and zoning amendment applications. Council granted a $26,053.77 tax rebate to Theatre Orangeville for the 2025 commercial taxes. The public meeting was then adjourned.

• Agenda approved (Resolution 32-2026) – Carried
• February 10 minutes adopted (Resolution 33-2026) – Carried
• Statutory public meeting convened to consider consent and zoning applications (Resolution 34-2026) – Carried
• Tax rebate of $26,053.77 granted to Theatre Orangeville (Resolution 36-2026) – Carried
• Public meeting adjourned and regular business resumed (Resolution 35-2026) – Carried

Information Items Package

The East Garafraxa Council will receive a package of non‑agenda items that do not require a vote. The package includes reports and resolutions from neighboring municipalities and regional bodies on topics such as food legislation, affordable housing, high‑speed internet costs, school bus safety, and police funding. Council members may comment, but no formal decisions will be made at this meeting.

• Bill 21 – Protect Our Food Act (County of Prince Edward)
• Affordable Housing report (Municipality of Highlands East)
• Affordability of reliable high‑speed internet (Municipality of Magnetawan)
• Enhanced School Bus Safety (Municipality of North Perth)
• Sustainable Funding for Police (Municipality of North Perth)

Special Council Meeting

The Special Council will hold a statutory public meeting to receive public comments on the Draft Official Plan (Version 2, January 2026). The meeting includes a presentation by the planning consultant and review of the plan’s schedules covering land use, environmental protection and other policies. Council will also consider a confirming by‑law to record the meeting and will approve the agenda.

• Public input on the Draft Official Plan (Version 2, Jan 2026)
• Presentation by Debbie Vandenakker, Planscape, the township planning consultant
• Review of Schedule A, A‑1, A‑2, B, C, D, E and Appendix 1 of the Draft Official Plan
• Adopt confirming by‑law (by‑law 9‑2026) to record the meeting proceedings
• Approval of the meeting agenda

Regular Council Meeting

The East Garafraxa Council will approve the meeting agenda and adopt minutes from the January 27 regular meeting and the January 28 special budget meeting. Council members will discuss the 2026 Draft Budget, including the budget overview, estimated residential tax increase, reserve projection, capital projects work plan for 2026‑2031, and the fleet and equipment replacement schedule. Additional items include a proclamation request for National Anti‑Human Trafficking Awareness Day and a presentation on bridges and culverts. The meeting will conclude with a motion to confirm the by‑law recording the proceedings of this session.

• Approval of agenda (motion to approve as circulated)
• Adoption of Jan 27 regular council minutes and Jan 28 special budget minutes
• Review of 2026 Draft Budget Overview (Version 2.0)
• Review of Estimated Residential Property Tax Increase for 2026
• Review of Capital Projects Work Plan 2026‑2031

The council adopted the meeting agenda and minutes, confirmed a by‑law to record the meeting, and approved an increase in funding for the McKee Cemetery Board for 2026, drawing the money from the Working Reserve. All listed motions were carried.

• Agenda approved (Resolution 27-2026) – carried
• January 27, 2026 minutes adopted (Resolution 28-2026) – carried
• January 28, 2026 special meeting minutes adopted (Resolution 29-2026) – carried
• Funding increase for McKee Cemetery Board approved – carried
• By‑law confirming meeting proceedings (Resolution 30-2026) – carried
• Council adjourned to meet again on Feb 18 and Feb 24 (Resolution 31-2026) – carried

Information Items Package

The council will review an Information Items Package that contains items not requiring a vote. Items include sustainable funding for police services in the Municipality of Central Manitoulin, highway improvement options for Highways 11 and 17 in the Municipality of St. Charles, the Ontario Community Infrastructure Fund for Northumberland County, the Ontario Airport Capital Assistance Program for the Town of Fort Frances, and a resolution on school‑bus safety and stop‑arm cameras for the Town of Plympton‑Wyoming. No decisions are expected; the items will be recorded for information only.

• Sustainable Funding for Police Services – Municipality of Central Manitoulin
• Improvements to Highways 11 and 17 – Municipality of St. Charles
• Ontario Community Infrastructure Fund (OCIF) – Northumberland County
• Ontario Airport Capital Assistance Program (OACAP) – Town of Fort Frances
• School Bus Safety and Stop‑Arm Camera Systems – Town of Plympton‑Wyoming

Special Council Meeting

The Special Council will receive and discuss the Preliminary Draft 2026 Budget and related financial documents. A motion will approve the agenda and a by-law will be confirmed to formalize the special meeting. The meeting will conclude with adjournment to the next regular council session.

• Preliminary Draft 2026 Budget for discussion
• 2026 Budget Overview by line-item
• Reserves 2026 Projection
• 2026 Expansion Requests with Percentage Increases
• Draft By-Law to confirm the special meeting (by-law 7‑2026)

The council approved the meeting agenda and received the preliminary draft 2026 budget for discussion. It also adopted a by‑law confirming the meeting’s proceedings and adjourned, setting the next regular council meeting for February 10, 2026.

• Approved agenda (Resolution 23-2026) – carried
• Received preliminary draft 2026 budget for discussion (Resolution 24-2026) – carried
• Adopted confirming by‑law for meeting proceedings (Resolution 25-2026) – carried
• Adjourned meeting and scheduled next regular council meeting for Feb 10, 2026 (Resolution 26-2026) – carried

Committee of Adjustment

The Committee of Adjustment will hold a statutory public hearing regarding a minor variance application for a property at 15 Hilltop Crescent. The body will review a planning report from Fotenn Consultants to determine if the proposal aligns with the Official Plan and Zoning By-law.

• Minor Variance Application A6-25 for 15 Hilltop Crescent (Lot 24, Plan 111)

The Committee of Adjustment approved the agenda and adopted the minutes from the August 26, 2025 meeting. It accepted the planning consultant’s report and approved Minor Variance Application A6-25 for 15 Hilltop Crescent, requiring the owner to obtain a building permit within one year. The meeting was then adjourned.

• Approved agenda (Resolution 1-2026)
• Adopted August 26, 2025 minutes (Resolution 2-2026)
• Approved Minor Variance A6-25 for 15 Hilltop Crescent with condition to obtain a building permit within one year (Resolution 3-2026)
• Adjourned meeting (Resolution 4-2026)

Regular Council Meeting

The council will consider a Zoning By‑Law Amendment (Z5-25) to rezone lots 19 and 20 on 10th Line from Agricultural to Rural Residential and Agricultural zones. It will also review an Official Plan Amendment (OPA2-25) for 101055 10 Sideroad and approve a borrowing by‑law for 2026. Additional items include a $12,947.68 plow‑truck budget deficit, a sole‑source purchase of calcium chloride and grass‑cutting services, and related staff reports.

• Zoning By‑Law Amendment Z5-25 for 072574 10th Line, Concession 10, Lots 19‑20
• Official Plan Amendment OPA2-25 for 101055 10 Sideroad, Concession 9
• Plow Truck #705 budget deficit of $12,947.68 to be covered from Fleet Reserve
• Sole‑source procurement of calcium chloride (Da‑lee) and grass‑cutting (Nind Yard Works) for 2026
• Annual Borrowing By‑Law to authorize borrowing for fiscal year ending Dec 31 2026

The council approved the Zoning By‑law Amendment Z5‑25, changing the subject property from Agricultural to Rural Residential Exception Forty‑Six and Agricultural Exception Nineteen zones. It also adopted Official Plan Amendment No. 11 (OPA2‑25) for a property on 10 Sideroad. Additional actions included appointing Municipal Support Services Inc. as by‑law enforcement officers, approving a revised snowmobile trail route, and authorizing budget allocations for a plow truck deficit and sole‑source procurement of calcium chloride and grass‑cutting services.

• Approved Zoning By‑law Amendment Z5‑25 to rezone land to RR‑46 and A‑19 (CARRIED)
• Adopted Official Plan Amendment No. 11 (OPA2‑25) (CARRIED)
• Appointed Municipal Support Services Inc. as By‑Law Enforcement Officers (CARRIED)
• Approved revised Hillsburgh Snow Roamers trail route (CARRIED)
• Authorized $12,947.68 deficit for Plow Truck #705 from Fleet Reserve (CARRIED)
• Approved sole‑source purchase of Calcium Chloride (Da‑lee) and grass‑cutting services (Nind Yard Works) for 2026 (CARRIED)

Information Items Package

The council will receive a non‑agenda information package containing items from ministries, municipalities and agencies. Topics include provincial legislation such as Bill 25 and Bill 68, updates on police funding, climate action, recycling, housing affordability and other policy matters. Council members may speak on any item, which will be extracted for separate discussion under General Business, but no formal decisions are expected at this meeting.

• Bill 25 – Emergency Management Modernization Act (Ministry of Emergency Preparedness and Response)
• Bill 68 – Plan to Protect Ontario Act and ERO Notice 025-1257 (Conservation Authority consolidation)
• Sustainable Funding for Police (City of Peterborough)
• Removal of HST/GST from New Homes (Municipality of North Perth)
• Rent Protection for Tenants (Town of Petrolia)