East Garafraxa public meetings in 2025

Special Council Meeting

The agenda for the East Garafraxa Special Council meeting on 2025-12-17 contains no listed items, only placeholders and software branding. No decisions, proposals, or discussions are detailed in the document.

Regular Council Meeting

The East Garafraxa Council will review a new Multi-Year Accessibility Plan for 2026-2031 and discuss funding for Marsville pump house upgrades. The meeting includes a presentation from Universal Sand and Gravel Limited regarding a site plan amendment for soil importation.

• Approval of Multi-Year Accessibility Plan 2026-2031
• Proposed $210.00 non-resident membership rate for Orangeville Public Library for 2026
• Road widening by-laws for properties: Laidlaw (Lot 5, Concession 16), Sava (Lot 1, Concession 14), Morris (Lot 6, Concession 18), and Wildebor (Lot 11, Concession 9)
• Council Remuneration Policy by-law
• Committee of Adjustment appointments for 2026

The council approved the Multi‑Year Accessibility Plan 2026‑2031 and made it public. It voted to withdraw from the Grand Valley Public Library Board, ending the 2022 board agreement. A $500 donation was approved for the Orangeville Food Bank, and a collection agreement with the Orangeville Public Library, including a $210 non‑resident membership fee for 2026, was authorized. Several by‑laws for council remuneration and road‑widening projects were introduced and carried.

• Approved Multi‑Year Accessibility Plan 2026‑2031 (CARRIED)
• Terminated Grand Valley Public Library Board agreement (CARRIED)
• Donated $500 to Orangeville Food Bank (CARRIED)
• Authorized collection agreement with Orangeville Public Library and $210 non‑resident fee (CARRIED)
• Adopted council remuneration by‑law (CARRIED)
• Introduced and passed road‑widening by‑law B3‑23 Laidlaw (CARRIED)
• Introduced and passed road‑widening by‑law B4‑24 Sava (CARRIED)
• Introduced and passed road‑widening by‑law B6‑24 Morris (CARRIED)

Information Items Package

The East Garafraxa Council will receive a package of information items that do not require a vote. Items include updates from provincial ministries, other municipalities and organizations. Council members may speak to any item, which will be handled separately under General Business. No formal decisions are expected at this meeting.

• Ministry of Natural Resources – Black Bear Harvest
• City of Brantford – Professional Activity (P.A.) Day on Municipal Election Day
• Town of Fort Erie – Automated Speed Enforcement (ASE)
• Town of Wasaga Beach – Funds to Manage Emerald Ash Borer Infestation
• Bill 68 – Plan to Protect Ontario Act – Amendments to the Conservation Authorities Act (City of Windsor, Town of Goderich)

Information Items Package

The Township of East Garafraxa Council is meeting to review an informational package of non-decision items, including resolutions from other municipalities regarding recycling, housing, and emergency management.

• Automated Speed Enforcement (ASE) from South-West Oxford
• Removing HST and GST from New Homes
• Curbside Recycling Eligibility for Non-Profit Organizations
• Sustainable Waste Management
• FPT Meeting on Emergency Management

Regular Council Meeting

The Township of East Garafraxa will discuss and set the remuneration for the 2026-2030 council term and approve a by-law for the maintenance and repair of the Canivet Drainage Works. The meeting will also include a presentation from the Orton Community Association and a proclamation for GivingTuesday.

• Council to set 2026-2030 remuneration
• Canivet Drainage Works maintenance by-law
• Orton Community Association annual report
• GivingTuesday proclamation
• Public question period

The council approved the meeting agenda and adopted the minutes from the November 12 meeting. It directed staff to investigate funding for the Orton Community Hall renovations and to draft a by‑law setting council remuneration for the 2026‑2030 term, including 40th percentile rates and a per‑diem of $100. The council also approved the Canivet Drainage Works assessment, agreed to cover individual costs under $4, and passed by‑laws 42‑2025 and 43‑2025 related to drainage works maintenance and meeting confirmation.

• Approved agenda (CARRIED)
• Adopted November 12 minutes (CARRIED)
• Directed staff to seek funding for Orton Community Hall renovations (CARRIED)
• Directed staff to draft by‑law for 2026‑2030 council remuneration (CARRIED)
• Approved Canivet Drainage Works assessment and cost coverage under $4 (CARRIED)
• Passed by‑law 42‑2025 for Canivet Drainage Works maintenance and borrowing (CARRIED)
• Passed by‑law 43‑2025 confirming council meeting proceedings (CARRIED)
• Adjourned meeting (CARRIED)

Regular Council Meeting

The council will vote on a Zoning By‑Law Amendment (Z9‑24) to rezone a portion of 062160 Dufferin County Road 3 (Concession 12, West Pt Lt 5) from Agricultural and Industrial to Agricultural Exception A‑18. It will also consider a Site Plan Control Agreement (SPA4‑24) with Woodrill Ltd for the same parcel. Unfinished business includes a review of the 2026‑2030 council compensation package. The meeting also includes a public question period and a closed‑session for litigation and other confidential matters.

• Zoning By‑Law Amendment Z9‑24 – rezoning 062160 Dufferin County Road 3 to Agricultural Exception A‑18
• Site Plan Control Agreement SPA4‑24 – authorizing a site‑plan agreement with Woodrill Ltd for the same property
• Council term remuneration follow‑up – review of compensation package for 2026‑2030 term
• Public Question Period – up to 10 minutes, each question limited to two minutes
• Closed Meeting – topics include litigation (Court File CV‑24‑00000315‑0000), Marsville drinking water system expansion, fire services agreements, duty to consult, municipal restructuring, employee compensation review, and CAO position review

The council adopted the agenda and the October 28 minutes. It approved a Zoning By‑Law Amendment (Application Z9‑24) changing part of 062160 Dufferin County Road 3 from Agricultural and Industrial to Agricultural‑Exception (A‑18). The council also gave leave to introduce three new by‑laws (numbers 39‑2025, 40‑2025, 41‑2025) and approved a closed meeting to discuss litigation and other confidential matters before adjourning.

• Agenda approved (carried)
• October 28 minutes adopted (carried)
• Zoning By‑Law Amendment Z9‑24 approved, rezoning to Agricultural‑Exception (carried)
• Leave given to introduce By‑Law 39‑2025 to amend Zoning By‑Law 60‑2004 (carried)
• Leave given to introduce By‑Law 40‑2025 to authorize Site Plan Agreement with Woodrill Ltd (carried)
• Leave given to introduce By‑Law 41‑2025 to confirm council proceedings (carried)
• Closed meeting approved to discuss litigation, water system, fire services, and other confidential items (carried)
• Council adjourned to meet again on November 27, 2025 (carried)

Information Items Package

This meeting consists of a Council Information Items Package containing correspondence and resolutions from other municipalities and agencies. These items do not require a decision from Council and are unlikely to cause debate.

• Ministry of Environment amendments to Excess Soil and Records of Site Condition Regulations
• Correspondence from various municipalities regarding the Protect Ontario by Unleashing Our Economy Act, 2025
• Resolutions from Ajax and Brampton regarding Automated Speed Enforcement (ASE)
• IESO regional electricity planning information
• Correspondence from other municipalities on topics including rent protection, waste management, and housing affordability

Regular Council Meeting

The council will hold a Statutory Public Meeting to consider Application Z7-24 for 204044 County Road 109 submitted by County Road 109 Developments Limited. It will vote to support proposed amendments to the Grand River Source Protection Plan. Staff reports on council remuneration comparators and the 2026 meeting schedule will be received and approved. A motion will be considered to grant Hillsburgh Snow Roamers permission to operate a trail on township road allowances for the 2025‑2026 season.

• Statutory Public Meeting to consider Application Z7-24 for 204044 County Road 109
• Support for amendments to the Grand River Source Protection Plan (Lake Erie region)
• Receive and approve Council Remuneration Market Comparator Analysis report
• Approve 2026 Regular and Special Council Meetings Schedule
• Grant Hillsburgh Snow Roamers permission to use township road allowance for snowmobile trail

Council voted to object to Strada Aggregates Inc.'s permit to take water and to a pit and quarry licence, directing staff to submit letters of objection to the Environmental Registry of Ontario. The council also supported amendments to the Grand River Source Protection Plan, approved the 2026 regular and special council meeting schedule, and granted the Hillsburgh Snow Roamers permission to operate a snowmobile trail on township road allowance.

• Objected to Strada Aggregates water permit and pit/quarry licence (CARRIED)
• Directed staff to submit letters of objection to ERO numbers 025-1082 and 025-1005 (CARRIED)
• Supported proposed amendments to the Grand River Source Protection Plan (CARRIED)
• Approved 2026 regular and special council meetings schedule (CARRIED)
• Received Council Remuneration Market Comparator Analysis for information (CARRIED)
• Granted Hillsburgh Snow Roamers permission to run a trail on township road allowance (CARRIED)

Information Items Package

The Township of East Garafraxa Council is meeting to review informational packages from other municipalities. These items are for information only and do not require a decision from Council.

• Firefighter certification deadline extensions for Casey, Cobalt, Harley, Hudson, Kerns, and McGarry
• Ontario Community Infrastructure Fund (OCIF) information from Edwardsburgh Cardinal
• Conservation fee freeze resolution from Plympton-Wyoming
• Swim to Survive training information from Goderich, Puslinch, South Huron, and Wasaga Beach
• Aerial spraying information from McGarry

Regular Council Meeting

The council will consider and vote on several by‑laws, including appointing RLB LLP Chartered Professional Accountants as the municipal auditor (By‑law 35‑2025) and appointing Peter Avgoustis as Treasurer and Zulfiqar Bhatti as Deputy Treasurer (By‑law 36‑2025). Council will receive the Marsville Drinking Water System Conditions Assessment Report and approve a recommendation to inform all water‑system users about a grant application and a rate increase. A Budget Variance Report to September 30 2025 will be received for information. A closed meeting will be held to discuss litigation (Ontario Superior Court file CV‑24‑00000315‑0000) and a license amendment under the Universal Sand and Gravel Aggregates Resources Act.

• By‑law 35‑2025: appoint RLB LLP Chartered Professional Accountants as municipal auditor
• By‑law 36‑2025: appoint Peter Avgoustis as Treasurer and Zulfiqar Bhatti as Deputy Treasurer
• Marsville Drinking Water System Conditions Assessment Report – council to receive report and approve recommendation to inform users of grant application and rate increase
• Budget Variance Report to September 30 2025 – council to receive for information
• Closed meeting to discuss litigation (Court File CV‑24‑00000315‑0000) and Universal Sand and Gravel Aggregates Resources Act license amendment

The council adopted the agenda and minutes from previous meetings. It received the Marsville water condition report and approved informing all water users of the report, a grant application and a rate increase effective Jan 1 2026. The council also appointed municipal auditors and a new treasurer and deputy treasurer, and completed a closed meeting to address litigation and a sand‑and‑gravel license amendment.

• Approved agenda (carried)
• Adopted special council meeting minutes (carried)
• Adopted regular council meeting minutes (carried)
• Received Marsville water condition report and approved informing users of report, grant application and rate increase (carried)
• Received budget variance report for information (carried)
• Held closed meeting to adopt closed‑meeting minutes, litigation matters and sand‑and‑gravel license amendment (carried)
• Appointed RLB LLP Chartered Professional Accountants as municipal auditors (by‑law 35‑2025) (carried)
• Appointed Treasurer and Deputy Treasurer (by‑law 36‑2025) (carried)

Information Items Package

Council will review a collection of information items from ministries, municipalities and organizations. These items are for information only and do not require a council vote. Council members may speak on any item, which will be extracted for separate discussion under General Business.

• 2025 Ontario Senior Achievement Award nomination – Minister for Seniors and Accessibility
• Mandatory Water Safety and Swim to Survive Training in Elementary Schools – City of Dryden
• State of Emergency on Mental Health, Homelessness and Addictions – Niagara Region
• Proposed Amendments to the Resource Recovery and Circular Economy Act – Municipality of South Huron
• Elect Respect Campaign support – Town of Aurora

Regular Council Meeting

Council will review zoning by-law amendments and consent applications for two properties on 17th Line. The body is also deciding on the appointment of township auditors and the use of internet and phone voting for the 2026 elections.

• Zoning amendment Z2-25 to rezone 351122 17th Line to Extractive Industrial Exception Four Holding (MX-4-H)
• Consent applications B2-25, B3-25, B4-25 and zoning amendment Z3-25 for 351401 17th Line
• Appointment of RLB LLP as Township Auditors for 2025, 2026, and 2027
• By-law to authorize internet and telephone voting for 2026 Municipal and School Board Elections
• Sign By-Law exemption request for 191279 13th Line

The council approved the Zoning By‑Law Amendment Z2‑25 to rezone 351122 17th Line to an Extractive Industrial Exception. It also approved Consent Applications B2‑25, B3‑25 and B4‑25 for land severances at 351401 17th Line, each with a list of conditions, and approved Zoning By‑Law Amendment Z3‑25 to be brought forward later. The audit firm RLB LLP was appointed as township auditors for 2025‑2027. Council also passed a resolution supporting the Town of Orangeville’s Elect Respect Campaign.

• Approved Zoning By‑Law Amendment Z2‑25 (351122 17th Line) – carried
• Approved Consent Application B2‑25 for 351401 17th Line – carried
• Approved Consent Application B3‑25 for 351401 17th Line – carried
• Approved Consent Application B4‑25 for 351401 17th Line – carried
• Approved Zoning By‑Law Amendment Z3‑25 (351401 17th Line) – carried
• Appointed RLB LLP as township auditors for 2025‑2027 – carried
• Supported Town of Orangeville Elect Respect Campaign – carried
• Approved meeting agenda – carried

Information Items Package

The East Garafraxa Council will receive a package of non‑decision items. It includes informational updates from ministries (none at this time) and a range of municipalities on topics such as bail reform, school program closures, natural gas project cancellation, and fire‑fighter certification. No formal resolutions or votes are expected during this meeting.

• City of Brantford – support for bail reform (information)
• Municipality of Bluewater – closure of before and after school programs (information)
• Municipality of St. Charles – natural gas expansion project cancellation (information)
• Town of Goderich – elect respect pledge (information)
• Township of Woolwich – strong mayor legislation resolution (information)

Special Council Meeting

The Township of East Garafraxa is conducting a public workshop to discuss land use planning for the creation of a new Official Plan. The session includes a presentation by policy planning consultant Debbie Vandenakker of Planscape.

• Official Plan Introductory Workshop presentation by Planscape

The council approved the meeting agenda and adopted by‑law 31‑2025 to formally record the special council meeting. The meeting was then adjourned and a regular council meeting was scheduled for September 23, 2025. No substantive policy decisions were made during this introductory workshop.

• Approved agenda (carried)
• Passed by‑law 31‑2025 confirming meeting proceedings (carried)
• Adjourned meeting (carried)
• Scheduled regular council meeting for Sep 23, 2025 (carried)

Regular Council Meeting

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, discussions, or agenda items are listed.

Committee of Adjustment

The East Garafraxa Committee of Adjustment will approve Minor Variance Application A1-25 for a single‑detached residential dwelling at 031001 9th Line, Part Lot 1, Concession 10. The approval includes conditions such as a 30‑metre buffer from a nearby wetland and a requirement to obtain a building permit within one year. The meeting also covers routine business including approval of the agenda, adoption of June 24 minutes, and review of public comments. The session is held in a hybrid format, allowing both in‑person and virtual participation.

• Approval of agenda as circulated
• Adoption of June 24, 2025 meeting minutes
• Approval of Minor Variance A1-25 with conditions (wetland buffer, permit timeline)
• Receipt of Supplemental Planning Report dated August 12, 2025
• Review of public comments from Jarrett Kerr, Martin MacDonald, and Nick Ponory

The Committee received the supplemental planning report for application A1-25 and determined it met Township objectives. It approved the minor variance for 031001 9th Line with five conditions, including a 30‑metre wetland buffer and a building‑permit deadline. The decision was carried.

• Approved agenda amendment (carried)
• Adopted June 24, 2025 minutes (carried)
• Approved minor variance A1-25 for 9th Line property with conditions (carried)
• Adjourned meeting (carried)

Information Items Package

The East Garafraxa Council will receive a package of informational items that do not require a vote. Items include a Ministry of Natural Resources briefing on the Geologic Carbon Storage Act, 2025, and several municipal submissions on energy storage, legislative proposals, and policy positions. Council members may speak on any item, which will be moved to General Business for further discussion if needed.

• Geologic Carbon Storage Act, 2025 – Ministry of Natural Resources
• Battery Energy Storage System – Village of Burk's Falls
• Moratorium on Aerial Spraying of Glyphosate – Municipality of West Nipissing
• Opposition to Bill 5 – Protect Ontario by Unleashing Our Economy Act, 2025 – Town of Aurora
• Strong Mayor Powers – documents from Township of Ramara, Municipality of South Huron, and Rideau Lakes

Regular Council Meeting

The Council will hold a statutory public meeting regarding an Official Plan and Zoning By-law amendment for a property at 101089 10 Sideroad. Members will also decide how to allocate a 2024 audited operating surplus and receive various staff reports.

• Official Plan Amendment OPA2-25 and Zoning By-law Amendment Z4-25 for 101089 10 Sideroad
• Allocation of $123,234 audited surplus: $40,000 to Fleet Reserve, $40,000 to Future GVCC Debt Payments Reserve, and $43,234 to Tax Rate Stabilization Reserve
• Presentation by Heather Hayes on food insecurity for Hunger Action Month
• By-Law 1-2025 regarding South West Dufferin OPP Detachment Board Proceedings
• Budget Variance Report as of July 31, 2025

The council approved the meeting agenda and adopted the July 22 minutes. It held a statutory public meeting to consider Official Plan Amendment OPA2-25 and Zoning By‑law Amendment Z4-25. The 2024 audited operating surplus of $123,234 was applied to the Fleet Reserve, Future GVCC Debt Payments Reserve, and Tax Rate Stabilization Reserve. Additional reports were received, a confirming by‑law was passed, and the meeting was adjourned.

• Agenda approved (CARRIED)
• July 22 minutes adopted (CARRIED)
• Statutory public meeting on OPA2-25 and Z4-25 held (CARRIED)
• Surplus $123,234 allocated to reserves (CARRIED)
• July 31 budget variance report received (CARRIED)
• Capital works update received (CARRIED)
• Clerk’s department projects update received (CARRIED)
• Confirming by‑law 30-2025 passed (CARRIED)

Information Items Package

The East Garafraxa Council will receive a package of information items that do not require a council vote. Items include a federal plastics registry update, support for Ontario Works and ODSP, additional residential units in Whitechurch‑Stouffville, and several municipalities' positions on Bill 5 and Strong Mayor Powers. Council members may speak on any item, which will be addressed separately under General Business. No formal decisions are expected at this meeting.

• Federal Plastics Registry – Phase 2 (Environment and Climate Change Canada)
• Support Raising Ontario Works (OW) and Ontario Disability Support Program (ODSP) (City of Port Colborne)
• Additional Residential Units (ARUs) (Town of Whitechurch‑Stouffville)
• Bill 5, Protect Ontario by Unleashing Our Economy Act, 2025 (multiple municipalities)
• Strong Mayor Powers (several municipalities)

Regular Council Meeting

The Township of East Garafraxa will hold a regular council meeting to discuss infrastructure spending and planning applications. The body will consider a new tandem plow truck purchase and a revised tariff of fees for planning matters.

• Proposed $433,000 purchase of a new Tandem Plow Truck
• Statutory Public Meeting for Consent Applications B2-25, B3-25, B4-25 and Zoning By-Law Amendment Z3-25 at 351401 17th Line
• Proposed By-law 28-2025 to prescribe a new tariff of fees for planning matters
• Consent Application B1-25 for 151371 12th Line to sever approximately 41.2 ha
• Delegations regarding Community Centre expansion costs and Medical Centre Board dissolution

The council approved the meeting agenda and adopted the minutes from the June 18 special council meeting and the June 24 regular council meeting. A statutory public meeting was held to consider Consent Applications B2-25, B3-25, B4-25 and Zoning By‑Law Amendment Z3-25. The council approved Consent Application B1-25 for a 41.2 ha severance on 12th Line, subject to listed conditions.

• Agenda approved (carried)
• Special Council Meeting minutes (June 18 2025) adopted (carried)
• Regular Council Meeting minutes (June 24 2025) adopted (carried)
• Statutory Public Meeting held to consider Consent Applications B2‑25, B3‑25, B4‑25 and Zoning By‑Law Amendment Z3‑25 (carried)
• Consent Application B1‑25 approved with conditions (carried)

Information Items Package

This meeting consists of a Council Information Items Package containing correspondence and resolutions from other municipalities. These items do not require a decision from Council and are unlikely to cause debate unless a member requests to extract an item for separate discussion.

• Correspondence regarding Bill 5, Protect Ontario by Unleashing our Economy Act, 2025
• Resolutions and letters concerning Strong Mayor Powers
• Correspondence on Ontario Works (OW) and Ontario Disability Support Program (ODSP) rates
• Letters regarding illegal land use and firefighter certification opposition
• Position paper on floating accommodations from the Township of Georgian Bay

Regular Council Meeting

The council will hold a Statutory Public Meeting to review Consent Application B1‑25 for 151371 12th Line and Zoning By‑Law Amendment Z7‑24 for 062160 Dufferin County Road 3. It will also adopt the Entrance Upgrade Guidelines policy and receive the May 31 2025 Budget Variance Report. A by‑law will be confirmed to record the proceedings of this meeting.

• Statutory Public Meeting to consider Consent Application B1‑25 (Everett Lusk, VanHarten Surveying) for 151371 12th Line
• Statutory Public Meeting to consider Zoning By‑Law Amendment Z7‑24 (GSP Group) for 062160 Dufferin County Road 3
• Adoption of Entrance Upgrade Guidelines policy for private entrance cost allocation
• Receipt of the Treasurer’s May 31 2025 Budget Variance Report
• Confirmation by‑law 27‑2025 to record the council meeting proceedings

The council approved the meeting agenda and the June 10 minutes. It held a statutory public meeting to consider a consent application and a zoning amendment. Council adopted the Entrance Upgrade Guidelines policy, received the May 31 budget variance report, and supported the Grand Valley Library Board’s request for a library feasibility study.

• Approved agenda (carried)
• Approved June 10 minutes (carried)
• Held statutory public meeting on consent and zoning applications (carried)
• Adopted Entrance Upgrade Guidelines policy (carried)
• Received May 31 budget variance report (carried)
• Supported Grand Valley Library Board request for library feasibility study (carried)

Committee of Adjustment

The Committee of Adjustment will hold a statutory public hearing on Minor Variance Application A5-25 for property 351093 17th Line, West Part Lot 2, Concession 18. The Committee will review the consultant’s planning report, public comments, and agency input before deciding whether to approve the variance that would permit a permanent concrete batching plant with specified conditions. The agenda also includes routine items such as approval of the agenda, adoption of the May 13 meeting minutes, and disclosure of pecuniary interests.

• Approval of agenda as circulated
• Adoption of May 13, 2025 Committee of Adjustment minutes
• Statutory public hearing on Minor Variance Application A5-25 for a concrete batching plant at 351093 17th Line
• Proposed conditions: environmental compliance approval, water permit if required, aggregate tonnage limits per 2019 Development Agreement, supplemental development agreement amendments
• Adjournment of the meeting

The Committee of Adjustment approved its agenda and adopted the May 13, 2025 minutes. It approved Minor Variance Application A5-25, allowing a permanent concrete batching plant in the Extractive Industrial One zone, subject to six listed conditions. No public comments were received. The meeting was then adjourned.

• Approved agenda (carried)
• Adopted May 13, 2025 minutes (carried)
• Approved Minor Variance A5-25 for concrete batching plant with conditions (carried)
• Adjourned meeting (carried)

Special Council Meeting

The Special Council will discuss draft municipal user fees and draft planning‑related user fees. It will set the date for an Official Plan Review workshop in September. Council will vote to hold a closed meeting under the Municipal Act to consider municipal restructuring (amalgamation) and human‑resource matters, including employee compensation. The meeting will also consider a by‑law to confirm the proceedings of this meeting as by‑law 26‑2025.

• Review of Draft Municipal User Fees (Municipal User Fees Draft 2025.pdf)
• Review of Draft Planning‑Related User Fees (Planning Related User Fees Draft 2025.pdf)
• Scheduling of Official Plan Review workshop for September
• Motion to hold a closed meeting to discuss municipal restructuring (amalgamation) and employee compensation matters
• Introduction of By‑law 26‑2025 to confirm the meeting’s proceedings

The council approved the meeting agenda. A closed meeting was authorized under Section 239 of the Municipal Act to address municipal restructuring and human‑resource matters. The council passed by‑law 26‑2025 to confirm the proceedings of the June 18 meeting. The council adjourned and scheduled the next regular meeting for June 24, 2025.

• Approved meeting agenda (carried)
• Authorized closed meeting under Section 239 for municipal restructuring and HR matters (carried)
• Resumed regular business after closed meeting (carried)
• Passed by‑law 26‑2025 to confirm June 18 proceedings (carried)
• Adjourned and set next regular council meeting for June 24, 2025 (carried)

Regular Council Meeting

Council will consider approving the 2024 Financial Statements and adopting an updated By-Law Enforcement Policy. The meeting includes presentations on the Dufferin County Community Safety Well Being Plan and a report on development charges.

• Approval of 2024 Financial Audit and Statements by RLB Chartered Professional Accountants
• Adoption of the Proposed Updated By-Law Enforcement Policy
• Introduction of By-Law 24-2025 to establish 2026 Municipal Drinking Water System (Marsville) rates
• Proposed $200.00 donation to the Grand Valley & District Santa Claus Parade Committee
• Sponsorship of the East Garafraxa Public School Top Academic Award in the amount of $30.00

The council approved the 2024 financial audit report and the accompanying financial statements. It adopted an updated by‑law enforcement policy and passed a by‑law establishing new municipal water rates for the Marsville system. Additional actions included supporting the Grand Valley Santa Claus Parade with $200, sponsoring a $30 academic award, and directing consideration of a Critical Ground report in the official plan review.

• Approved 2024 Financial Audit Report and Financial Statements (Carried)
• Adopted Updated By‑Law Enforcement Policy (Carried)
• Passed Municipal Drinking Water System (Marsville) Rates By‑Law 24‑2025 (Carried)
• Passed Confirming By‑Law 25‑2025 (Carried)
• Resolved to consider Critical Ground report in Official Plan review (Carried)
• Supported Grand Valley Santa Claus Parade with $200 (Carried)
• Sponsored $30 Top Academic Award for East Garafraxa Public School (Carried)
• Received 2024 Development Charges Report (Carried)

Information Items Package

The council will receive a package of informational items that do not require a vote. Topics include a carbon storage act, heavy‑vehicle monitoring, a ban on Nazi swastikas, municipal ethics, health program funding shortfalls, strong mayor powers, Bill 5, and U.S. tariff responses. Council members may speak on any item, but no formal decisions will be taken.

• Reintroduction of the Geologic Carbon Storage Act (Ministry of Natural Resources)
• Surveillance and Monitoring of Heavy Vehicles in Ontario (Township of Champlain)
• Ban Nazi Swastika in Canada (Township of Puslinch)
• Strong Mayor Powers letters from multiple municipalities (e.g., Municipality of North Perth)
• Bill 5, Protect Ontario by Unleashing our Economy Act, 2025 (Municipality of Chatham‑Kent)

Information Items Package

This meeting is for the review of a Council Information Items Package. These items are resolutions and correspondence that do not require a decision from Council and are unlikely to cause debate.

• Resolutions from 16 different municipalities regarding Strong Mayor Powers
• Correspondence on U.S. Tariffs and support of the Canadian economy
• Ministry of Environment, Conservation and Parks' Sixth Annual Provincial Day of Action on Litter
• Resolutions regarding Ontario Works Financial Assistance Rates
• Proposals regarding the Ontario Heritage Act and Daylight Savings Time

Regular Council Meeting

The council will hold a statutory public meeting to consider Zoning By‑Law Amendment Z2‑25 and Official Plan Amendment OPA1‑25 for the property at 351122 17th Line. Other agenda items include introducing a BetterHomes Dufferin Program by‑law for residential energy‑efficiency improvements, extending the canine control services agreement with AgapiK9 Inc., and reviewing a proposed $250 support for the Grand Valley Fall Fair. The meeting also covers a planning fees tariff proposal and a budget variance report.

• Statutory Public Meeting to consider Zoning By‑Law Amendment Z2‑25 and Official Plan Amendment OPA1‑25 for 351122 17th Line
• Introduction of BetterHomes Dufferin Program by‑law (energy‑efficiency and climate‑resilience works on private homes)
• Extension of Canine Control Services agreement with AgapiK9 Inc. via by‑law amendment
• Council support of $250 for the 2025 Grand Valley Fall Fair (Grand Valley Agricultural Society)
• Discussion of updated tariff of fees for planning matters

The council approved the meeting agenda and adopted the April 8, 2025 minutes. A statutory public meeting was held to consider Official Plan Amendment OPA1‑25 and Zoning By‑law Amendment Z2‑25. The council approved the AgapiK9 Inc. canine control services agreement extension and a sign‑by‑law exemption for Orangeville Building Supply. It also approved a $250 sponsorship for the 2025 Grand Valley Fall Fair.

• Agenda approved as amended (CARRIED)
• April 8, 2025 minutes adopted (CARRIED)
• Statutory public meeting held for OPA1‑25 and Z2‑25 applications (CARRIED)
• Canine Control Services (AgapiK9 Inc.) agreement extension by‑law passed (CARRIED)
• March 31, 2025 budget variance report received (CARRIED)
• Sign by‑law exemption for 205164 County Road 109 approved with conditions (CARRIED)
• Grand Valley Fall Fair sponsorship of $250 approved (CARRIED)
• Closed meeting held to adopt closed‑meeting minutes and discuss HR matters (CARRIED)

Committee of Adjustment

The Committee of Adjustment is meeting to review a minor variance application for a property at East Part Lot 10, Concession 14. The body will consider a supplementary planning report to determine if the proposal for a single-detached residential dwelling meets township objectives.

• Minor Variance Application File A2-25: East Part Lot 10, Concession 14 (10 Sideroad)

The Committee approved the meeting agenda as amended and adopted the minutes from the April 8, 2025 meeting. It approved Minor Variance Application A2-25 for Part Lot 10, Concession 14, authorizing a single‑detached dwelling with specific conditions. The meeting was then adjourned.

• Approved agenda amendment (motion by Banfield, seconded by Stirk)
• Adopted minutes of the April 8, 2025 meeting (motion by Halls, seconded by Zukowski)
• Approved Minor Variance Application A2-25 for Part Lot 10, Concession 14 with conditions (motion by Halls, seconded by Zukowski)
• Adjourned meeting (motion by Zukowski, seconded by Banfield)

Regular Council Meeting

The council will hold a statutory public meeting under the Planning Act to consider Draft Plan of Subdivision Application S1-14 and Zoning By‑Law Amendment Z5-14 for Marsville North, and Draft Plan of Subdivision Application S2-22 and Zoning By‑Law Amendment Z7-22 for Marsville South, both submitted by GSP Group/Thomasfield Homes Ltd. The council will also approve Consent Application B6-24 for a severance on 351335 17th Line, which includes a $1,500 park dedication and related conditions. Tax rebates will be granted to Community Living Dufferin for 2024 residential taxes ($10,120.87) and commercial taxes ($15,789.71). A by‑law will be confirmed to record the proceedings of this meeting.

• Statutory Public Meeting to consider Marsville North subdivision (S1-14) and zoning amendment (Z5-14)
• Statutory Public Meeting to consider Marsville South subdivision (S2-22) and zoning amendment (Z7-22)
• Approval of Consent Application B6-24 for 351335 17th Line, including $1,500 park dedication
• Tax rebate to Community Living Dufferin: $10,120.87 for residential taxes (2024)
• Tax rebate to Community Living Dufferin: $15,789.71 for commercial taxes (2024)

The council approved the settlement recommended for the Grand Valley and District Fire Board claim. It also held a closed meeting on fire‑board litigation and HR matters, then resumed open business. A statutory public meeting was authorized to consider Marsville North and South subdivision applications, and Consent Application B6-24 for a severance on 17th Line was approved with conditions.

• Approved Grand Valley fire board settlement (motion carried)
• Held closed meeting on fire board litigation and HR matters (motion carried)
• Authorized Statutory Public Meeting to consider Marsville North and South subdivision applications (motion carried)
• Approved Consent Application B6-24 for severance on 17th Line, subject to conditions (motion carried)
• Approved agenda as amended (motion carried)
• Adopted March 25, 2025 council meeting minutes (motion carried)

Information Items Package

This meeting consists of a Council Information Items Package containing resolutions and correspondence from other municipalities. These items do not require a decision from Council and are unlikely to cause debate.

• Correspondence regarding U.S. trade tariffs from the City of Peterborough, Town of LaSalle, County of Bruce, and Western Ontario Wardens Caucus
• Resolutions on Land Transfer Tax redistribution from the City of Peterborough, City of Thunder Bay, and Township of West Lincoln
• Motions to ban Nazi symbols from the Region of Durham and Municipality of Assiginack
• Request regarding the Ontario Heritage Act from the City of Port Colborne
• Requests from the Township of White Water Region regarding the Ontario Deposit Return Program and tile drain loan limits

Committee of Adjustment

The East Garafraxa Committee of Adjustment will hold a statutory public hearing on Minor Variance Application A4-25 for 4 Forest Hill Lane, Lot 9, Plan 7M‑77. The committee will consider the planning consultant’s presentation and the Planning Recommendation Report dated April 3, 2025. A motion is proposed to approve the variance with specific conditions. Public comments may be submitted in‑person or via Zoom.

• Statutory public hearing on Minor Variance Application A4-25 – 4 Forest Hill Lane
• Planning consultant presentation (attached PDF)
• Planning Recommendation Report dated April 3, 2025 (attached PDF)
• Proposed approval conditions: accessory‑structure design compliance, building permit within one year, grading plan approval, and full compliance within one year
• Motion to adopt the variance and associated conditions

The Committee of Adjustment approved Minor Variance Application A4-25 for 4 Forest Hill Lane, permitting an increase in maximum lot coverage from 10% to 13% for accessory structures, subject to four conditions. The Committee also approved the meeting agenda and adopted the minutes of the March 25, 2025 meeting. The meeting was then adjourned.

• Agenda approved (motion by Banfield, seconded by Zukowski) – CARRIED
• Minutes of March 25, 2025 adopted (motion by Stirk, seconded by Halls) – CARRIED
• Minor Variance Application A4-25 for 4 Forest Hill Lane approved with conditions – CARRIED
• Meeting adjourned (motion by Zukowski, seconded by Stirk) – CARRIED

Regular Council Meeting

The Township of East Garafraxa Council will decide on several matters, including a Planning Act decision to deny Consent Application B6-24 for the property at 351335 17th Line, Concession 18, West Part Lot 6. It will also approve the Marsville Subdivision Drinking Water System Financial Plan for 2025‑2030 and a zoning by‑law amendment (Z6‑24) along with Consent Application B5‑24 for a severance at 182198 20 Sideroad, subject to conditions. Additional items include capital road works engineering approvals, a pause on municipal amalgamation with Amaranth, and changes to the council and Committee of Adjustment meeting schedules.

• Denial of Consent Application B6-24 (Morris) for 351335 17th Line, Concession 18, West Part Lot 6
• Approval of Marsville Subdivision Drinking Water System Financial Plan 2025‑2030
• Approval of Zoning By‑law Amendment Z6‑24 and Consent Application B5‑24 (severance of ~1.0 ha at 182198 20 Sideroad) with $1,500 park dedication and other conditions
• Approval to proceed with engineering work on A‑line and 10th Line; defer guard‑rail installation and paving until work is completed
• Rescheduling/cancellation of regular council meetings on April 23 and May 27 and corresponding Committee of Adjustment meetings

The council approved the Marsville Subdivision Drinking Water System Financial Plan for 2025‑2030 and adopted a zoning by‑law amendment (Z6‑24) together with Consent Application B5‑24, subject to listed conditions. It also approved proceeding with engineering work on A‑line and 10th Line roads, deferred guard‑rail installation and paving, and paused the analysis of amalgamating with the Township of Amaranth. Additional actions included rescheduling upcoming council and committee meetings and posting the 2024 Council Remuneration report.

• Approved Marsville Subdivision Drinking Water System Financial Plan 2025‑2030 (carried)
• Approved Zoning By‑law Amendment Z6‑24 and Consent Application B5‑24 with conditions (carried)
• Approved engineering work for A‑line and 10th Line roads; deferred guard‑rails and paving (carried)
• Paused analysis of amalgamation with Township of Amaranth and ordered a visioning session (carried)
• Cancelled April 23 and May 27 council meetings; rescheduled to April 8 and May 13 respectively (carried)
• Received and posted 2024 Council Remuneration report, including internet allowance review (carried)
• Adopted agenda and minutes for the March 25 meeting (carried)
• Adopted 2025 Annual Health & Safety resolution (carried)

Committee of Adjustment

The East Garafraxa Committee of Adjustment will hear public comments and receive planning reports for three minor variance applications: A1-25 at 9th Line, A2-25 at Part Lot 10, Concession 14, and A3-25 at 12 Woodland Drive. Recommended motions propose approval of each application with conditions such as building‑permit timelines, 30‑metre wetland buffers, and compliance with official‑plan setbacks. The meeting will also approve the January 28, 2025 minutes and adjourn.

• Minor variance A1-25 – 9th Line – approval with conditions on design, permit timing, and 30‑metre wetland buffer
• Minor variance A2-25 – Part Lot 10, Concession 14 – approval with conditions including GRCA permit and 30‑metre wetland buffer
• Minor variance A3-25 – 12 Woodland Drive – approval for residential addition and covered deck with design and grading plan conditions
• Adopt January 28, 2025 meeting minutes
• Adjourn the Committee of Adjustment meeting

The Committee of Adjustment approved the minor variance application A3‑25 for 12 Woodland Drive, authorizing a residential addition and covered deck with conditions. The applications for 9th Line (A1‑25) and 10 Sideroad (A2‑25) were each deferred to allow the applicant to address public comments and revise the building envelope. The meeting agenda and the January 28 2025 minutes were both approved as amended.

• Agenda amendment approved (carried)
• January 28 2025 minutes adopted (carried)
• Minor Variance A1‑25 for 031001 9th Line deferred
• Minor Variance A2‑25 for East Part Lot 10, Concession 14, 10 Sideroad deferred
• Minor Variance A3‑25 for 12 Woodland Drive approved with conditions

Information Items Package

This is an informational meeting where the Township of East Garafraxa reviews correspondence and reports from other municipalities. No decisions are required for these items, which are provided for information only.

• Town of Halton Hills: Ontario Deposit Return Program
• City of Richmond Hill: Redistribution of Provincial Land Transfer Tax and GST
• Township of Selwyn: U.S. Tariffs on Canada Purchasing Policies
• Town of Bradford: Request for Landlord Tenant Reforms

Special Council Meeting

Council is holding a special meeting for Quarter One strategic planning. The agenda includes a closed session to discuss human resources, municipal restructuring, and user fee training, as well as a review of draft 2025 municipal and planning user fees.

• 2025 Draft Proposed Municipal User Fees
• 2025 Draft Proposed Planning Related User Fees
• Closed meeting regarding employee compensation and evaluations
• Closed meeting regarding municipal restructuring (amalgamations)

The council approved the meeting agenda as circulated. A closed meeting was held under the Municipal Act and staff were instructed accordingly. The council resumed regular business and passed a by‑law to confirm the March 19 meeting, numbered 15‑2025. Unfinished business on draft user fees was deferred to a future meeting, and the council adjourned.

• Approved agenda (carried)
• Resolved to hold a closed meeting under Section 239 of the Municipal Act (carried)
• Resolved to resume regular business after closed meeting (carried)
• Confirmed by‑law 15‑2025 to record the March 19 meeting (carried)
• Deferred draft municipal user fees and planning‑related user fees to a future meeting
• Adjourned meeting (carried)

Information Items Package

This meeting consists of a Council Information Items Package containing resolutions and correspondence from other municipalities and organizations. These items do not require a decision from Council and are unlikely to cause debate.

• Correspondence regarding U.S. tariff threats and 'Buy Local/Canadian' campaigns
• Resolutions on the Ontario Heritage Act and the Ontario Deposit Return Program
• Items regarding Rural Road Safety Programs from the City of Woodstock and Township of Zorra
• Correspondence on the redistribution of Land Transfer Tax and GST
• AMO 2025 Conference registration (August 17-20, 2025)

Regular Council Meeting

The Township of East Garafraxa Council will meet to approve the 2025 tax levy by-law and review the Marsville Subdivision Drinking Water System Financial Plan for 2025-2030. The meeting will also include a public presentation on the Marsville Water System and a delegation regarding a land use consent application.

• Approval of 2025 Tax Rates by-law
• Marsville Water System Financial Plan 2025-2030
• Public presentation: Marsville Water System Annual Report
• Delegation: Consent Application B6-24 (351335 17th Line)
• Donation request: $150 to Westside Secondary School

Regular Council Meeting

The Township of East Garafraxa is meeting to decide on the 2025 general budget estimates and the Marsville Water System budget. Council will also review proposed municipal and planning user fees and a township-wide housekeeping zoning by-law amendment.

• Adoption of 2025 Estimates (Budget By-Law)
• Adoption of 2025 Draft Budget for Marsville Water System
• Township-wide Housekeeping Zoning By-Law Amendment (File Z8-24)
• Zoning By-Law Amendment for 023135 and 023083 Erin-East Garafraxa Townline (File Z4-24)
• Proposal to use internet and telephone voting for 2026 Municipal and School Board Elections

Information Items Package

The council will receive a package of information items that do not require a vote. Items include documents from other municipalities on topics such as sovereignty, U.S. tariffs, and a buy‑Canadian policy. Several towns have submitted requests to redistribute the provincial land transfer tax and GST. The package also notes upcoming events like the AMO 2025 Conference and the Dufferin Board of Trade annual luncheon.

• Fort Frances – "Sovereignty of Canada" PDF
• Town of Hanover – "United States Imposition of Tariffs on Canada" PDF
• Township of Uxbridge – "Implementation of Buy Canadian Policy" PDF (and CAO Report)
• Redistribution of the Provincial Land Transfer Tax and GST – requests from Town of Newmarket, Town of Lincoln, Town of Niagara-on-the-Lake, Town of Tillsonburg (PDFs)
• AMO 2025 Conference – registration open for Aug 17‑20, 2025 in Ottawa

Information Items Package

The East Garafraxa Council will consider a package of information items that do not require a council vote. Items include resolutions and correspondence from Grey Highlands, Halton Hills, Northumberland County, Peterborough County, and the Town of Blue Mountains. Council members may speak on any item, which will be extracted for separate discussion under General Business. No formal decisions are expected at this meeting.

• Establishment of an Ontario Rural Road Safety Program – Grey Highlands
• Sovereignty of Canada – Town of Halton Hills
• Solve the Crisis Campaign – Northumberland County
• Proposed U.S. tariffs on Canadian Goods – Peterborough County
• Request the Redistribution of the Provincial Land Transfer Tax and GST for Sustainable Infrastructure Funding – Town of Halton Hills and Town of Blue Mountains

Regular Council Meeting

The council will receive a planning report and vote on Holding Zone Removal Application Z1-25 for the land at 065243 County Road 3, lifting Holding Symbol 2 (A-16-H2) via By‑Law 7‑2025. It will also consider the 2025 Draft Budget Amendments, including setting the township tax levy. A front‑ending agreement for the Marsville Water System Expansion will be directed to the CAO with a maximum value of $300,000. Additional items include support for the Grand Valley Public Library budget and a resident’s speed‑limit reduction request.

• Holding Zone Removal Application Z1-25 for 065243 County Road 3 (East Part Lot 6, Concession A)
• Front‑Ending Agreement for Marsville Water System Expansion, up to $300,000
• 2025 Draft Budget Amendments and proposed township tax levy
• Support for Grand Valley Public Library Board 2025 Budget of $428,826 (East Garafraxa share $47,613)
• Resident request to reduce speed limit and add traffic calming on Erin‑East Garafraxa Townline

Special Council Meeting

The Special Council will approve the agenda and receive presentations of the 2025 draft budget, capital work plan, reserve projection, fleet reserve forecast, and proposed municipal and planning user fees. Council will consider a by‑law to confirm the proceedings of this special budget meeting. The meeting will then adjourn.

• 2025 Draft Budget Presentation (PDF)
• 2025 Draft Capital Work Plan (PDF)
• 2025 Draft Reserve Projection (PDF)
• Municipal User Fees Draft 2025 (PDF)
• By‑law 6‑2025 to confirm the special budget meeting (PDF)

Committee of Adjustment

The Committee of Adjustment will consider and vote on a minor variance application (A3-24) for property 152179 12th Line, Concession 13, West Part Lot 13. The motion proposes to approve the conversion of an existing accessory structure to an attached dwelling unit, subject to several conditions. The Committee will also adopt the agenda, disclose interests, and approve minutes from the November 26, 2024 meeting.

• Minor variance application A3-24 for 152179 12th Line, Concession 13, West Part Lot 13
• Approval of the variance to allow conversion of the accessory structure to an attached dwelling unit
• Condition requiring a building permit application within one year of the final appeal date
• Condition requiring installation and maintenance of a Level IV sewage treatment unit
• Condition that all variance conditions be satisfied within one year of the appeal period end

Regular Council Meeting

The East Garafraxa Council will hold a statutory public meeting to consider the Township‑initiated Housekeeping Zoning By‑Law Amendment Application Z8‑24, including a draft amendment. The Council will also adopt the minutes from the January 14 regular meeting and support the Town of Orangeville resolution on tax distribution for property transactions. A confirming by‑law (5‑2025) will be introduced to record the proceedings of this meeting, and the Council will adjourn and schedule a special budget meeting for January 29 and the next regular meeting for February 11.

• Statutory Public Meeting to consider Housekeeping Zoning By‑Law Amendment Application Z8‑24 (draft attached).
• Support Town of Orangeville resolution on distribution of taxes on property transactions.
• Adopt minutes of the Regular Council Meeting held on January 14, 2025.
• Introduce confirming by‑law (5‑2025) to record the proceedings of the January 28 meeting.
• Adjourn and schedule a Special Council (Budget) meeting on January 29, 2025, and the next regular meeting on February 11, 2025.

Information Items Package

The East Garafraxa Council will consider a package of information items that do not require a vote. Items include a decision on a discussion paper about the Geologic Carbon Storage Act, an update on proposed regulation under the Conservation Authorities Act, and several municipal positions on provincial legislation, loan limits, road safety and tax redistribution.

• Decision on Discussion Paper – Regulating Commercial-Scale Geologic Carbon Storage Projects in Ontario (Geologic Carbon Storage Act)
• Update: Proposed Regulation on Minister’s Permit and Review Powers under the Conservation Authorities Act
• County of Frontenac – Increasing the Maximum Annual Tile Drain Loan Limit to a Minimum of $250,000
• Town of Kearney – Opposition to the Operation of Private for Profit Blood Collection Companies
• Municipality of St.-Charles – Establishment of an Ontario Rural Road Safety Program

Regular Council Meeting

The council will introduce several by‑laws, including authorising borrowing for the 2025 fiscal year and establishing an interim tax levy for 2025. A presentation will introduce the Official Plan and Zoning By‑Law project. Staff will report on the Municipal Records Relocation Project at Marsville Hall. The meeting will also address the appointment of a Committee of Adjustment and confirm the regular meeting proceedings.

• Official Plan and Zoning By‑Law Project Introduction (presentation by Debbie Vandenakker)
• Municipal Records Relocation Project (Marsville Hall) staff report
• Authorization for Borrowing for the Year 2025 – draft by‑law
• Interim Tax Levy Collection for 2025 – draft by‑law
• Committee of Adjustment Appointments for 2025 – draft by‑law

Information Items Package

The East Garafraxa Council will review a package of information items that do not require a vote. Items include provincial updates on geologic carbon storage, changes to excess soil regulations, and various municipal reports on topics such as land‑transfer tax redistribution and rural road safety. Council members may speak on any item, which will be handled separately under General Business.

• Ministry of Natural Resources – Important Updates on Regulating Geologic Carbon Storage in Ontario
• Ministry of the Environment, Conservation and Parks – Change to the in‑effect date of the Landfilling Restriction under Excess Soil Regulation (O.Reg 406/19)
• Town of Deep River – Province to Amend Ontario Regulation 391/21 (Blue Box)
• Township of Oro‑Medonte – Increase Tile Drain Loan Limit
• Multiple municipalities – Requests for redistribution of the Provincial Land Transfer Tax and GST for sustainable infrastructure funding