East Garafraxa public meetings in 2024
20 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Special Council Meeting
The East Garafraxa council will approve its agenda, then consider a motion to formally withdraw from the Grand Valley and District Fire Board, with the withdrawal to become effective on December 31, 2025. A by‑law will be introduced to confirm the special meeting and be numbered 47‑2024. The meeting will conclude with adjournment to the next regular council session on January 14, 2025.
- Motion to withdraw from the Grand Valley and District Fire Board, effective Dec 31 2025
- Draft By‑Law confirming the special meeting, to be numbered 47‑2024
- Reference to the Town of Grand Valley resolution dissolving its fire board
- Approval of the meeting agenda
- Adjournment to the regular council meeting on Jan 14 2025
Regular Council Meeting
Council will consider and adopt the Streamlining Procurement By‑Law and an updated procurement policy for purchasing goods and services. The council will approve budget transfers of $100,000 to an Incomplete Special Projects Reserve, $30,000 to a Staff Transition Reserve, $50,000 to start a Township Building Rehabilitations Reserve, and any remaining surplus to the Tax Rate Stabilization Reserve. The meeting includes a statutory public hearing on Official Plan Amendment OPA1‑24 (Kortleve) for the property at 182198 20 Sideroad, and a decision on fire service delivery options, supporting the dissolution of the Grand Valley District Fire Service Board and a new agreement with the Town of Grand Valley.
- Adopt Streamlining Procurement By‑Law and updated Procurement Policy
- Approve budget transfers: $100,000 to Incomplete Special Projects Reserve; $30,000 to Staff Transition Reserve; $50,000 to Township Building Rehabilitations Reserve; remaining surplus to Tax Rate Stabilization Reserve
- Statutory public hearing on Official Plan Amendment OPA1‑24 (Kortleve) for 182198 20 Sideroad
- Fire Service Delivery Review – support Option 3, dissolve Grand Valley District Fire Service Board, and agree to fire services with Town of Grand Valley
- Credit Valley Conservation Authority 2025 Draft Budget presentation by CAO Quentin Hanchard
Information Items Package
The East Garafraxa Township Council will receive a package of information items that do not require a council vote. The items include a provincial proposal to amend Regulation 153/04 concerning site condition records, a request from the City of Cambridge to support a letter on the notwithstanding clause, and several municipalities’ positions on issues such as gas utility fees, assessment cycles, and rural road safety programs. Council members may speak on any items they wish, but the items will be handled separately under General Business and Correspondence.
- Proposal to Amend O. Reg. 153/04: Records of Site Condition and the Environmental Protection Act (Ministry of the Environment, Conservation and Parks)
- City of Cambridge – Support for Possible Use of the Notwithstanding Clause
- City of Guelph – Enable Municipalities to Charge Fees for Use of Municipal Property by Natural Gas Distributors
- Township of Puslinch – Enabling Greater Beneficial Reuse of Excess Soil
- Establishment of Ontario Rural Road Safety Program (multiple municipalities)
Regular Council Meeting
The East Garafraxa Council will vote to approve a Boundary (Road) Agreement with the Town of Caledon that includes an annual payment of $31,520 indexed 2% per year. It will also consider a fire‑service resolution to dissolve the Grand Valley District Fire Service Board and sign a new agreement with the Town of Grand Valley. The council will defer the detailed design of the Marsville Water System Expansion until the Thomasfield subdivision applications are reviewed, and it will adopt the 2025 regular and special council meeting schedule. A closed meeting will be held to discuss by‑law enforcement and human‑resource matters.
- Approve Boundary (Road) Agreement with Town of Caledon – annual $31,520 payment, 2% index
- Support Option 3 to dissolve Grand Valley District Fire Service Board and enter fire‑service agreement with Town of Grand Valley
- Defer detailed design of Marsville Water System Expansion until Thomasfield subdivision applications are reviewed
- Approve 2025 Regular and Special Council Meetings Schedule
- Closed meeting to address by‑law enforcement updates and human‑resource matters
Committee of Adjustment
The Committee will consider Minor Variance Application A2-24 for the property at 152457 County Road 5. The application seeks to recognize a 101.92 m² accessory detached dwelling unit, exceeding the previously approved 95 m². The Committee will vote on approving the variance with conditions, including a building permit within one year and a required Site Plan Control application. The meeting also includes routine approval of the agenda and adoption of the August 27, 2024 minutes.
- Approve agenda as circulated
- Adopt Committee of Adjustment minutes from August 27, 2024
- Statutory public hearing for Minor Variance Application A2-24 at 152457 County Road 5
- Receive and consider the planning consultant report for A2-24
- Approve the variance with conditions (building permit, site‑plan control, etc.)
Information Items Package
This meeting consists of a Council Information Items Package containing resolutions and correspondence. These items do not require a decision from Council and are unlikely to cause debate.
- Correspondence regarding an Ontario Rural Road Safety Program
- Resolutions concerning OPP Detachment Billing Increases
- Updates to the Municipal Elections Act
- Requests to resume the assessment cycle
- Correspondence on the redistribution of Provincial Land Transfer Tax and GST
Regular Council Meeting
The East Garafraxa Township Council will consider several items, including a motion to grant the Hillsburgh Snow Roamers Snowmobile Club permission to use township road allowance and property for a trail during the 2024/2025 winter season. The meeting also includes presentations on the Marsville Water System Expansion and the Grand Valley Community Centre renovation and addition. Unfinished business features a Good Roads Association resolution requesting Ontario to implement a rural road safety program. New business also includes a by‑law to confirm the proceedings of this meeting.
- Motion to grant Hillsburgh Snow Roamers Snowmobile Club trail use on township road allowance for 2024/2025 season (MOU Schedule A and B attached).
- Presentation by Thomasfield Homes Limited and Marsville Estates Inc. on the Marsville Water System Expansion project.
- Presentation of Grand Valley Community Centre renovation and addition site plan and overall floor plan.
- Good Roads Association resolution requesting the Government of Ontario implement an Ontario Rural Roads Safety Program.
- Draft by‑law to confirm the proceedings of the Council meeting (by‑law 41‑2024).
Information Items Package
The East Garafraxa Council will receive a package of information items that do not require a decision. Items include updates from various municipalities, such as a tile drain loan limit increase and official plan adoption, as well as a notice from Enbridge Gas about a federal carbon pricing application. No motions or votes are expected on these items.
- Increase Tile Drain Loan Limit – Township of Clearview
- Public Sector Salary Disclosure – Northumberland County
- Notice of Adoption – County of Wellington Official Plan
- Government Regulations of Nicotine Pouches – Township of Larder Lake
- Ontario Provincial Police Costs 2025 – Town of Wasaga Beach
Regular Council Meeting
The Township of East Garafraxa is reviewing a land severance application for 10 Sideroad and a new by-law regarding development charges. Council will also consider a motion to petition the provincial government to regulate exotic animals and license zoos.
- Consent Application B7-24 to sever 14.8 hectares from 101089 10 Sideroad
- Proposed By-law 39-2024 regarding Development Charges
- Payment of $3,469.10 from Park Dedication Reserve for Rayburn Meadows Park signage
- Motion to support provincial regulations restricting the breeding and use of exotic wild animals
- Park dedication payment of $1,500.00 for Consent Application B7-24
Information Items Package
The East Garafraxa Council will review a package of information items that do not require a vote. Items include updates from several townships and towns on funding programs, transit support, and policy guides. The council may speak to any item but no formal decisions are expected at this meeting.
- Township of Puslinch – The Canada Community‑Building Fund
- Town of Plympton‑Wyoming – Solve the Humanitarian Crisis
- Township of Tillsonburg – Continued Funding Support for Southwest Community Transit
- Township of Brock – Rideshare Services
- Town of Bradford West Gwillimbury – Ontario Deposit Return Program
Regular Council Meeting
The East Garafraxa Council will consider a motion to adopt a single low‑density residential development charge and to keep the non‑residential charge unchanged. A closed meeting will address a possible land acquisition at Marsville Hall and related restructuring and HR matters. New business includes a discussion on short‑term rentals, and a by‑law will be introduced to confirm the regular meeting proceedings.
- Approve a single Low‑Density Residential Unit development charge (option 1, Sept 6 2024) and no phase‑in of the Non‑Residential charge
- Closed meeting to consider a proposed acquisition of land at Marsville Hall
- Discussion of short‑term rentals under New Business
- Public Question Period – questions must be emailed to the clerk by Oct 7, 2024 noon (max 10 min total)
- Introduce Draft By‑Law to confirm the regular meeting (to be numbered 38‑2024)
Information Items Package
This meeting is for the review of a Council Information Items Package. These items are for information only and do not require a decision from Council unless a member chooses to extract an item for separate debate.
- City of Brantford request for expedited hearing regarding Six Nations of the Grand River First Nation lawsuit
- Municipality of St. Charles request to increase tile drain loan amount
- Town of Cobourg regulations for importation of sale of use lithium-ion batteries
- Municipality of St. Charles recommendations for government regulations on nicotine pouches
- Municipality of St. Charles OMA Joint Resolution Campaign on physician shortage
Information Items Package
The Township of East Garafraxa council is scheduled to review a package of informational items on September 24, 2024. These items include correspondence and resolutions from other municipalities regarding topics such as water testing, housing, and OPP funding.
- Informational package of non-decision items
- Correspondence on water testing from McGarry
- Correspondence on housing from Kitchener
- Correspondence on OPP funding from Brudenell, Lyndoch and Raglan
- Correspondence on physician shortage from West Nipissing and Smiths Falls
Regular Council Meeting
The Council will hold a public meeting regarding a consent application and discuss residential rate options for development charges. The meeting also includes a proposal to review safety at a specific three-way intersection.
- Consent Application B7-24 for property at 101089 10 Sideroad
- Selection of residential rate options for the 2024 Development Charges Background Study
- Motion to request a safety review and potential roundabout at Dufferin County Road 24, Wellington County Road 24, and the East Garafraxa-Erin Townline
- Presentation on Dufferin County Economic Development Strategy
- Closed meeting regarding organizational structure and compensation review
Information Items Package
The Council will review an Information Items Package that contains items not requiring a council decision. Topics include a joint resolution on physician shortage, a case management conference notice for the City of Brampton Official Plan, updates to the Municipal Elections Act, legislative amendments to municipal codes of conduct, and a $3.615M grant to Headwaters Health Care Centre for a plant and building automation system upgrade. No formal decisions are expected at this meeting.
- Joint Resolution Campaign on Physician Shortage – Town of Bracebridge
- Notice of Case Management Conference – OLT-24-000688 – City of Brampton Official Plan – Regional Municipality of Peel
- AMCTO Provincial Updates to the Municipal Elections Act – Township of Russell
- Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement – City of Brantford
- Receives $3.615M to partially support multi‑year Plant and Building Automation System Upgrade – Headwaters Health Care Centre
Regular Council Meeting
The East Garafraxa Council will receive the Dufferin County Community Safety and Well‑Being Plan 2023 Annual Report. It will consider a Credit Valley Conservation tree‑planting project that could receive up to $10 million, including a maximum of $1 million for infrastructure costs. The meeting also addresses a petition for GRCA review fee reimbursement, schedules a special council meeting on municipal restructuring, and adopts a by‑law confirming the regular meeting.
- Petition for reimbursement of GRCA review fees (item 8.1)
- Consideration of Credit Valley Conservation tree‑planting project with potential funding up to $10 million, max $1 million for infrastructure (item 12.2.1)
- Reception of Dufferin County Community Safety and Well‑Being Plan 2023 Annual Report (item 11.2)
- Scheduling a Special Council Meeting for a Ministry of Municipal Affairs and Housing presentation on municipal restructuring (item 14.1)
- Adoption of By‑Law confirming regular meeting (item 18)
Information Items Package
The East Garafraxa Council will review an Information Items Package containing non‑decision items from various municipalities and agencies. These items are for informational purposes only and do not require a council vote. Council members may request to speak on any item, which will then be extracted for separate discussion under General Business.
- Wastewater Dichlorination – Township of Schreiber (PDF)
- Administrative Monetary Penalty System in the Building Code Act – Township of Limerick (PDF)
- Provincial Regulations Needed to Restrict Keeping of Non‑Native (“exotic”) Wild Animals – Town of Caledon (PDF)
- Ontario Long Service Medals – Town of Bradford West Gwillimbury (PDF)
- Increased Funding to Libraries & Museums – Municipality of St‑Charles (PDF)
Committee of Adjustment
The Committee of Adjustment will adopt the minutes from the November 28, 2023 meeting and approve the agenda. It will hold a statutory public hearing on Minor Variance Application A1-24, which seeks a reduced front‑yard setback for a proposed detached three‑car garage on the property at 022249 East Garafraxa‑Erin Townline. The Committee will decide whether to approve the variance subject to conditions such as obtaining a building permit within one year.
- Adopt minutes of the November 28, 2023 Committee of Adjustment meeting.
- Approve the meeting agenda.
- Statutory public hearing for Minor Variance Application A1-24 (reduced front yard setback for a 3‑car garage).
- Consider approval of the variance with conditions, including a building permit within one year.
Regular Council Meeting
The council will vote on a zoning by‑law amendment (Z3‑24) that would rezone a portion of 10th Line, East Half Part Lot 13, Concession 10 from Environmental Protection to Rural Residential Exception 44. It will also receive staff reports and consider approvals for several consent applications (B4‑24, B5‑24, B6‑24) and related zoning amendments. Additional items include a by‑law to delete the expiry date of Development Charges By‑Law 32‑2019 and a $6,000 cemetery survey project. The meeting also includes routine agenda approval, minutes adoption, a public question period, and updates on budget, software, and county business.
- Zoning By‑Law Amendment Z3‑24 to rezone 072148 10th Line, East Half Part Lot 13, Concession 10 from EP to RR‑44
- Approval of Consent Application B4‑24 (023083 East Garafraxa‑Erin Townline) and Zoning By‑Law Amendment Z4‑24 to rezone from Agricultural to Rural Residential
- Approval of Consent Applications B5‑24 (182198 20 Sideroad) and B6‑24 (351335 17th Line) pending public hearing
- Amendment to Development Charges By‑Law 32‑2019 to delete its expiry date (Section 10)
- Allocation of $6,000 from the Cemetery Reserve Account for a survey of Price’s Corner Union Cemetery
Regular Council Meeting
This document consists of procedural boilerplate and software interface elements. No specific discussion items, motions, or decisions are listed in the provided text.