Renfrew, ON

Tue Aug 25, 2026 · 5:30 PM

Regular Council Meeting

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Tue Sep 8, 2026 · 5:30 PM

Regular Council Meeting

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Tue Sep 22, 2026 · 5:30 PM

Regular Council Meeting

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Tue Oct 13, 2026 · 5:30 PM

Regular Council Meeting

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Tue Aug 11, 2026 · 5:30 PM

Regular Council Meeting

Le conseil de Renfrew se réunit le 11 août 2026

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Thu Jul 16, 2026 · 6:00 PM

Special Council Meeting

Town to award contract for landfill scale house construction

Renfrew Town Council will consider awarding a contract to Yemen Electric for the construction and installation of a landfill scale house. The meeting is scheduled for Thursday, July 16, 2026.

Award of RFT 2026-10-DE Construction and Installation of Landfill Scale House
Contract amount: $122,606.49 (including HST)
Contractor: Yemen Electric
Regular Council Meeting scheduled for August 11, 2026

councilcontractinfrastructurelandfillconstruction

✓ Décisions: Council awards landfill scale house contract to Yemen Electric

Council awarded the contract for construction and installation of the Landfill Scale House to Yemen Electric for $122,606.49, including non-refundable HST. The motion was carried with no discussion. No other substantive decisions were made at this special meeting.

Awarded RFT 2026-10-DE for Construction and Installation of Landfill Scale House to Yemen Electric for $122,606.49 (including non-refundable HST)

Council Chambers

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Agenda Agenda Open Video in new Window Video A Special Meeting of Council Agenda Thursday, July 16, 2026 at 6 :00 P . m . - 6 :45 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. B. Declaration of Interest C. Special Council Item C.1 Award of RTF 2026-10-DE Construction and Installation of Landfill Scale House 1. Award of RFT 2026-10-DE Construction and Installation of Landfill Scale House.pdf Recommended Action: That Renfrew Town Council award RFT 2026-DE for the Construction and Installation of Landfill Scale House to Yemen Electric in the amount of $ $122,606.49 (including non-refundable HST) D. Upcoming Meetings of Council and Committee Regular Council Meeting: August 11, 2026 at …

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1 Minutes of the Special Meeting of Council July 16, 2026, 6:00 p.m. Council Chambers 2nd Floor - Town Hall Members Present: Mayor Sidney, Reeve Emon, Councillor Legris, Councillor McWhirter, Councillor McDonald Members Absent: Councillor Cybulski, Councillor Dick Staff Present: Town Clerk / Director Errett, Treasurer/ Director Hodge, Manager Springer, Chief Building Official Webster, Acting CAO/ Director Withers Town of Renfrew - YouTube Meeting Stream _____________________________________________________________________ A. Call to Order The Special Meeting of Council was called to order at 6:02 p.m. by Mayor Sidney. A.1 Roll Call A.2 Land Acknowledgement B. Declaration of Interest None was noted. C. Special Council Item C.1 Award of RTF 2026-10-DE Construction and Installation of Landfill Scale House No discussion was noted. Resolution: 26-07-01 Moved by: Councillor McDonald Seconded by: Reeve Emon That Renfrew Town Council award RFT 2026-DE for the Construction and Installation of Landfill Scale House to Yemen Electric in the amount of $ $122,606.49 (including non-refundable HST) 2 Carried D. Upcoming Meetings of Council and Committee Regular Council Meeting: August 11, 2026 at 5:30 p.m. E. Adjournment (Time of adjournment 6:05 p.m.) Tom Sidney, Mayor Carolynn Errett, Town Clerk

Tue Jun 23, 2026 · 10:00 AM

Regular Closed Session Council Meeting

Le conseil se réunit à huis clos pour discuter des questions RH, juridiques et foncières

Il s'agit d'un ordre du jour procédural de séance à huis clos sans décisions publiques à prendre. Le conseil se réunira avec le personnel pour discuter en privé des questions de personnel, des questions juridiques et des ventes de terrains.

Mises à jour trimestrielles sur les ventes de terrains et les questions juridiques
Expression d'intérêt pour un espace locatif au myFM Centre
Mise à jour trimestrielle sur les questions de ressources humaines
Mise à jour sur le recrutement du CAO
Mise à jour mensuelle sur les questions relatives aux locataires

closed-sessioncouncilhrlegallandpersonnel

✓ Décisions: Council accepts Q Cycle & Sport bid for myFM Centre tenant space

Council held a closed session and, upon rising, approved six motions. It accepted the Expression of Interest from Q Cycle & Sport as the successful bid for tenant space at the myFM Centre and directed staff to negotiate final terms. Council also directed staff to negotiate a purchase price for 436 Lisgar Ave, obtain details on the potential surplus of 67 Argyle Street (Recreation Centre), pursue legal action on a tenant matter at the myFM Centre, assess the BEI slab, and negotiate employment terms with the preferred CAO candidate. All motions were carried.

Accepted Q Cycle & Sport's Expression of Interest for myFM Centre tenant space and directed staff to negotiate final terms (Carried)
Directed staff to negotiate final purchase price and terms for 436 Lisgar Ave (Carried)
Directed staff to obtain details on potential surplus of 67 Argyle Street (Recreation Centre) and report back in August (Carried)
Authorized Legal Counsel to pursue legal action on a tenant matter at the myFM Centre (Carried)
Directed staff to proceed with assessment of the BEI slab and report back on next steps (Carried)
Directed Renfrew County HR to negotiate employment terms with preferred CAO candidate (Carried)

Council Chambers

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Agenda Agenda Open Video in new Window Video A Regular Closed Session Meeting of Council Agenda Tuesday, June 23, 2026 at 10 :00 A . m . - 2 :00 P . m . Council Chambers 2nd Floor - Town Hall A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. B. Declaration of Interest C. Closed Session Recommended Action: That Renfrew Town Council convene in Closed Session with Director Bishop (Item 1-4), Coordinator Collins (item 1 and Part of item 2), Supervisor Eckford (item 1 and Part of item 2), Director/Town Clerk Errett (Item 1-6), Specialist Fleming (Item 5), Acting Director Fraser (Item 1-4), Director Guest (Item 1-4), Director/Treasurer Hodge (Item 1-5), Manager Springer (Item 1), Acting CAO Withers (Item 1-6), Legal Counsel (Part of Item 2), County of Renfrew HR Manager Belmore (Item 5-6) and County of Renfrew HR Specialist Plummbe …

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1 Minutes of the Regular Closed Meeting of Council June 23, 2026 10:00 am Council Chambers 2nd Floor - Town Hall Members Present: Mayor Sidney, Reeve Emon, Councillor Legris, Councillor McWhirter, Councillor McDonald (Virtual), Councillor Cybulski, Councillor Dick Staff Present: Director Bishop, Supervisor Eckford, Town Clerk / Director Errett, Supervisor Fraser, Director Guest, Treasurer/ Director Hodge, Director Lemkay, Manager Springer, Chief Building Official Webster, Acting CAO/ Director Withers _____________________________________________________________________ A. Call to Order The Closed Meeting of Council was called to order at 10:00 a.m. by Mayor Sidney. A.1 Roll Call It was noted that Reeve Emon was not present at the time of Roll Call, but joined the meeting shortly thereafter, prior to Council proceeding into Closed Session. A.2 Land Acknowledgement B. Declaration of Interest Councillor Cybulski declared a pecuniary interest in Closed Session Item No. 4 prior to Council proceeding into Closed Session. The Councillor was present for other Closed Session matters and withdrew during consideration of Item No. 4. B.1 Councillor Cybulski - Closed Session Conflict of interest stated in reference to item 4 only. C. Closed Session Councillor Cybulski declared a conflict on this item. (Conflict of interest stated in reference to item 4 only.) 2 26-06-30 Moved By Councillor McWhirter Seconded By Councillor Legris Th …

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Tue Jun 23, 2026 · 5:30 PM

Regular Council Meeting

La Ville de Renfrew accorde un contrat de 326 685 $ pour le remplacement de la toiture au 1 Innovation Drive

Le conseil examine un budget prévisionnel à long terme de 10 ans et prend des décisions concernant plusieurs questions d'infrastructure et de propriété. Les décisions clés incluent l'attribution d'un contrat de toiture, la gestion des propriétés excédentaires de la ville et la mise à jour des politiques municipales.

Remplacement de la toiture au 1 Innovation Drive attribué à Garland DBS Canada Inc. et J.G. Fitzgerald & Sons Ltd. pour 326 685 $
Enquête sur les propriétés excédentaires potentielles de la ville sur Centennial Drive, Victoria Park, Mayhew Street et Froats Street
Approbation du remplacement d'un Chevrolet Silverado 2500 de 2015 pour le Service des loisirs
Demande que la province de l'Ontario passe à un modèle de financement stable et non concurrentiel pour les services d'incendie
Adoption de règlements municipaux pour un plan de gestion du sel et une entente de développement économique partagée avec le comté de Renfrew

budgetinfrastructurereal-estatefire-servicescontracts

✓ Décisions: Council awards $326,685 roof replacement at 1 Innovation Drive

Council awarded the partial roof replacement project at 1 Innovation Drive to Garland DBS Canada Inc. and J.G. Fitzgerald & Sons Ltd. for $326,685.00, excluding HST, and directed staff to proceed with tender for replacement of all six rooftop units. Council also approved retaining the Recreation Department's 2015 Chevrolet Silverado 2500 (T-11) as an active fleet vehicle, approved a Memorandum of Understanding with Heritage Renfrew, and directed staff to investigate four town-owned properties for potential surplus. A resolution calling on the Province of Ontario to transition to a stable, non-competitive funding model for fire services was carried.

Awarded partial roof replacement at 1 Innovation Drive to Garland DBS Canada Inc. and J.G. Fitzgerald & Sons Ltd. for $326,685.00, excluding HST
Directed staff to proceed with tender for replacement of all six rooftop units at 1 Innovation Drive
Approved replacement of Recreation Department's 2015 Chevrolet Silverado 2500 (T-11) and retention of existing vehicle as active fleet vehicle
Approved Memorandum of Understanding between Town of Renfrew and Heritage Renfrew
Directed staff to investigate four town-owned properties for potential surplus and approved allocating 10% of land sale proceeds to surplus land program
Carried resolution calling on Province of Ontario to transition to stable, non-competitive funding model for fire services
Adopted by-laws including MOU with Renfrew Minor Hockey Association, Salt Management Plan, and revised policies
Directed staff to submit application to Build Communities Strong Fund for building improvements at 1 Innovation Drive and backup generator at myFM Centre

Council Chambers

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Agenda Agenda Post Agenda Open Video in new Window Video A Regular Meeting of Council Agenda Tuesday, June 23, 2026 at 5 :30 P . m . - 9 :30 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.3 O Canada B. Declaration of Interest C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.2 Delegation C.3 Presentation C.3.1 2026-2035 Long-Term Budget Outlook 1. LTFP 2026 - 2035 - June 23 2026.pdf Presented by Director/Treasurer Hodge C.4 Announcements and Community Events D. Committee of Adjustment / Property Standards Committee E. Committee of the Whol …

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1 Minutes of the Regular Meeting of Council June 23, 2026, 5:30 p.m. Council Chambers 2nd Floor - Town Hall Members Present: Mayor Sidney, Reeve Emon, Councillor Legris, Councillor McWhirter, Councillor Cybulski Members Absent: Councillor McDonald, Councillor Dick Staff Present: Director Bishop, Town Clerk / Director Errett, Supervisor Fraser, Director Guest, Treasurer/ Director Hodge, Chief Building Official Webster, Acting CAO/ Director Withers, Deputy Town Clerk Wright, Director Lemkay Town of Renfrew - YouTube Meeting Stream _____________________________________________________________________ A. Call to Order The Regular Meeting of Council was called to order at 5:32 p.m. by Mayor Sidney. A.1 Roll Call A.2 Land Acknowledgement A.3 O Canada B. Declaration of Interest None was noted. C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.2 Delegation C.3 Presentation C.3.1 2026-2035 Long-Term Budget Outlook The Treasurer presented a Long-Term Budget Outlook for Council’s information. Following the presentation, the Acting CAO advised that staff are seeking Council’s feedback on the long-term budget outlook 2 and encouraged Members to provide comments and questions over the summer recess. The Acting CAO further noted that staff will undertake an internal budget development process, including review by the Senior Leadership Team, to prepare a preliminary draft budget for the incoming Mayor. …

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Mon Jun 22, 2026 · 5:00 PM

Renfrew Public Library Board

Le conseil examine les politiques de la bibliothèque et discute des effectifs futurs lors d'une séance à huis clos.

Le Renfrew Public Library Board traitera les affaires administratives courantes, y compris l'approbation des états financiers et des statistiques d'utilisation de mai. Les administrateurs examineront les projets de mise à jour des politiques de surveillance et de salles de réunion. Une séance à huis clos abordera les négociations futures concernant la direction et le personnel. L'ordre du jour est largement procédural, avec des évaluations standard du conseil et un suivi stratégique.

Examen des projets de politiques OP-15 (Surveillance) et OP-8 (Salles de réunion)
Approbation du bilan financier de mai 2026 et des statistiques d'utilisation de la bibliothèque
Séance à huis clos sur la direction future de la bibliothèque et les négociations avec le personnel
Formulaires d'évaluation du conseil à remplir par les administrateurs avant août 2026

librarypolicy-reviewstaffingfinanceboard-meetinggovernance

Council Boardroom

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Agenda Agenda Open Video in new Window Video Renfrew Public Library Board Agenda Monday, June 22, 2026 at 5 :00 P . m . - 7 :00 P . m . Council Boardroom 2nd Floor - Town Hall Renfrew Public Library YouTube Channel A. Welcome and Roll Call B. Land Acknowledgement As we gather, we would like to acknowledge that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank the generations of people who have taken care of this land for thousands of years. Honoring the traditional territories of the indigenous peoples is one of the 94 calls to action of the Truth and Reconciliation Commissions Report. To do this properly, we encourage everyone to learn more about the lands we call home as we all have a role to play in reconciliation. C. Conflict of Interest D. Confirmation of Minutes 1. Post-Meeting Minutes - RPLB_May19_2026 - English.pdf Recommended Action: That the Renfrew Public Library Board approve the Regular Board Meeting Minutes of May 19th, 2026. E. Business Arising from Minutes F. Board Information Package F.1 Corresponde …

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Tue Jun 16, 2026 · 5:30 PM

Regular Council Meeting

Le conseil de Renfrew discute des changements de zonage et des mises à jour des infrastructures

Le conseil examinera plusieurs mises à jour de la politique municipale, y compris un nouveau zonage pour les logements supplémentaires et des pratiques révisées de gestion du sel. Ils examinent également des projets d'infrastructure comme la reconstruction de l'avenue Hall et l'amélioration du stationnement accessible au centre-ville.

Modification du règlement de zonage pour les logements supplémentaires (D-14-157)
Modification de la portée de la conception de la reconstruction de l'avenue Hall
Proposition de réduction des heures de bureau au centre myFM
Protocole d'entente avec l'Association de hockey mineur de Renfrew
Amélioration de la peinture des places de stationnement accessibles au centre-ville

zoninginfrastructurepublic-worksrecreationfinancegovernment-policy

✓ Décisions: Council approves zoning amendment to allow additional dwelling units

Council adopted a zoning bylaw amendment to permit additional dwelling units (ADUs) after a public meeting. Also approved reduced hours at the myFM Centre, a hockey association memorandum of understanding, and authorized a development charge reduction program application. Enhanced accessible parking markings were approved for municipal lots and downtown, while a narrower motion for downtown-only painting was defeated. Several policies and agreements were adopted, including a shared service agreement for economic development and support for a return to property tax reassessment.

Approved ADU zoning bylaw amendment (carried)
Approved myFM Centre reduced weekday 9pm, weekend 2pm hours (carried)
Approved MoU with Renfrew Minor Hockey Association (carried)
Defeated motion for downtown-only accessible parking painting (defeated)
Approved enhanced accessible parking in both lots and downtown (carried)
Authorized Hall Avenue reconstruction design scope change (carried)
Directed staff to submit Development Charge Reduction Program application (carried)
Supported province return to property tax assessment cycle (carried)

Council Chambers

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Agenda Agenda Minutes Open Video in new Window Video A Regular Meeting of Council Agenda Tuesday, June 16, 2026 at 5 :30 P . m . - 9 :30 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.3 O Canada B. Declaration of Interest C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting - D-14-157 – Zoning By-law Amendment – Additional Dwelling Unit 1. Item 3_Public Notice_D-14-157.pdf C.2 Delegation C.3 Presentation C.4 Announcements and Community Events D. Committee of Adjustment / Property Standards Committee E. Committee of the Whole Recommended Action: …

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Tue Jun 2, 2026 · 10:00 AM

Special Council Meeting

Le conseil tiendra des entrevues à huis clos pour le poste de directeur des services communautaires et récréatifs

Cette réunion spéciale du conseil consiste principalement en une séance à huis clos pour mener les entrevues finales pour le poste de directeur des services communautaires et récréatifs. Le conseil discutera de questions personnelles et de relations de travail en vertu de la Loi sur les municipalités avant de se réunir à nouveau pour faire rapport. Aucune décision publique n'est attendue.

Séance à huis clos en vertu des articles 239(2)(b) et (d) pour les entrevues finales pour le poste de directeur des services communautaires et récréatifs

councilhiringpersonnelclosed-sessionrenfrew

✓ Décisions: Council directs staff to negotiate agreement for director hire

Council held a closed session to conduct final interviews for the Director of Community and Recreational Services. After rising, they directed staff and county HR to negotiate an employment agreement with the preferred candidate. The motion was carried.

Directed staff to negotiate employment agreement with preferred candidate (carried)

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Special Meeting of Council Agenda Tuesday, June 02, 2026 at 10 :00 A . m . - 2 :00 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. B. Declaration of Interest C. Special Council Item C.1 Closed Session Recommended Action: That Renfrew Town Council convene in Closed Session with Town Clerk Errett, Acting CAO Withers, and Renfrew County HR Manager Belmur remaining in the room pursuant to the following section of the Municipal Act, 2001: Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees; Section 239(2)(d) labour relations or employee negotia …

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Tue May 26, 2026 · 5:30 PM

Regular Council Meeting

Conseil fixera les taux d'imposition foncière 2026 et attribuera un contrat routier de 964 000 $

Le Conseil décidera des taux d'imposition foncière 2026, des taux de pénalité et d'intérêt, et de la taxe de la BIA du centre-ville. Il attribuera également des contrats pour la réhabilitation routière (964 341 $) et l'ingénierie des filtres de l'usine de traitement des eaux (174 274 $), prolongera l'approbation préliminaire du lotissement Hunter Gate, et nommera des agents municipaux chargés de l'application des règlements. D'autres points incluent un examen de la politique des drapeaux et un protocole d'entente avec le club VTT pour le stationnement au parc Ma-te-Way.

Fixer les taux d'imposition foncière 2026 et les pénalités/intérêts (Règlement 2026-47)
Attribuer le contrat de réhabilitation routière de 964 341 $ à D Rock Paving
Attribuer les services d'ingénierie de 174 274 $ pour la réhabilitation des filtres de l'usine de traitement des eaux à J.L. Richards
Prolonger l'approbation préliminaire du lotissement Hunter Gate (Dossier du comté 47T-92002)
Nommer trois employés comme agents municipaux d'application des règlements (Règlement 2026-49)

councilbudgettaxesroadswatersubdivisionbylaw-enforcementparks

✓ Décisions: Council approves $964K road rehabilitation contract

Council awarded a $964,341 miscellaneous road rehabilitation contract to D Rock Paving and approved a northbound left-turn signal pilot project at Raglan and Renfrew. They also extended draft approval for the Hunter Gate subdivision, appointed three staff as by-law enforcement officers, and adopted the 2026 property tax rates and BIA levy. Several policies and MOUs were updated, including a two-year parking agreement with the Renfrew County ATV Club.

Awarded $964,341 road rehabilitation contract to D Rock Paving (carried)
Approved northbound left-turn signal pilot project at Raglan St S & Renfrew Ave W in 2026 (carried)
Supported extension of Hunter Gate subdivision draft approval (carried)
Appointed Chief Building Official, Protective Services Coordinator, Fire Director as Municipal By-law Enforcement Officers (carried)
Adopted 2026 property tax rates and BIA levy (carried)
Approved revised Flag Policy and Indemnification Policy (carried)
Approved two-year MOU with Renfrew County ATV Club for parking at Ma-te-Way Park (carried)
Awarded $174,274 engineering services for water treatment plant filter rehabilitation to J.L. Richards (carried)

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Regular Meeting of Council Agenda Tuesday, May 26, 2026 at 5 :30 P . m . - 9 :30 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.3 O Canada B. Declaration of Interest C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.2 Delegation C.3 Presentation C.3.1 Presentation - Quarterly Report 2026 Q1 Update 1. Q1 2026 Report - Town of Renfrew.pdf C.4 Announcements and Community Events D. Committee of Adjustment / Property Standards Committee E. Committee of the Whole …

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Tue May 26, 2026 · 10:00 AM

Regular Closed Session Council Meeting

Le conseil tiendra une séance à huis clos sur la demande de l'actionnaire de Renfrew Hydro

Le conseil municipal de Renfrew se réunit à huis clos pour discuter d'une mise à jour trimestrielle des locataires et d'une demande de Renfrew Hydro Inc. en tant que son actionnaire unique. Ces sujets impliquent la sécurité, les secrets commerciaux et la stratégie de négociation. Le conseil reprendra en séance publique plus tard pour faire rapport sur toute décision.

Mise à jour trimestrielle des locataires (confidentielle)
Demande de l'actionnaire unique de Renfrew Hydro Inc. (négociations confidentielles)

closed-sessionmunicipal-councilrenfrew-hydrotenant-updatenegotiations

✓ Décisions: Council directs Renfrew Hydro to amend bylaws on board appointments

Council received the monthly tenant update as information. It directed Renfrew Hydro Inc. to review and amend its by-laws and articles to align with good governance principles, preserving council's authority to appoint board representatives with a composition of three independent directors and two council-appointed members.

Received Monthly Tenant Update as information
Directed Renfrew Hydro Inc. to amend By-Law No. 1 and Articles of Corporation to ensure good governance and preserve council's authority to appoint board representatives (3 independent + 2 council-appointed)

Council Chambers

Ordre du jour (officiel) · copie archivée · Procès-verbal

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Agenda Agenda Minutes Open Video in new Window Video A Regular Closed Session Meeting of Council Agenda Tuesday, May 26, 2026 at 10 :00 A . m . - 2 :00 P . m . Council Chambers 2nd Floor - Town Hall A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. B. Declaration of Interest C. Closed Session Recommended Action: That Renfrew Town Council convene in Closed Session with Director Bishop, Coordinator Collins (Item 1 only), Town Clerk/Director Errett, Deputy Treasurer/Manager Ferguson (Item 1 only), Acting Director Fraser, Director Guest, Treasurer/Director Hodge, Acting Director Springer, Acting CAO Withers remaining in the room pursuant to the following section of the Municipal Act, 2001: Section 239(2)(a) the security of the property of the municipality or local board; Section 239(2)(j) a trade se …

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Tue May 19, 2026 · 5:00 PM

Renfrew Public Library Board

Le conseil de la bibliothèque discutera des priorités de liquidation du LSC

Le conseil de la bibliothèque publique de Renfrew approuvera le procès-verbal de la réunion d'avril 2026 et acceptera l'état financier d'avril 2026. Ils discuteront également d'un rapport sur la liquidation du LSC et des priorités de S. Mercer, y compris les propositions de financement et une citation connexe.

Approuver le procès-verbal de la réunion ordinaire du conseil du 21 avril 2026
Accepter l'état financier d'avril 2026
Examiner le rapport sur la liquidation du LSC et les priorités de S. Mercer avec les propositions de financement
Examiner le fichier KLquote_703.pdf lié aux priorités

librarybudgetfinancestrategic-planreconciliation

✓ Décisions: Library board accepts April 2026 financial statement

The board approved the minutes of the previous meeting and accepted the April 2026 financial statement. Discussions included e-book supplier options, hiring for maternity leave replacements, and a new location for the community bulletin board. No major policy decisions or new initiatives were adopted.

Approved minutes of April 21, 2026 meeting (RPL-26-05-01, carried)
Accepted April 2026 Financial Statement (RPL-26-05-02, carried)

Renfrew Public Library

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Agenda Agenda Minutes Open Video in new Window Video Renfrew Public Library Board Agenda Tuesday, May 19, 2026 at 5 :00 P . m . - 6 :00 P . m . Renfrew Public Library 13 Railway Avenue Renfrew, Ontario Renfrew Public Library YouTube Channel A. Welcome and Roll Call B. Land Acknowledgement As we gather, we would like to acknowledge that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank the generations of people who have taken care of this land for thousands of years. Honoring the traditional territories of the indigenous peoples is one of the 94 calls to action of the Truth and Reconciliation Commissions Report. To do this properly, we encourage everyone to learn more about the lands we call home as we all have a role to play in reconciliation. C. Conflict of Interest D. Confirmation of Minutes 1. Post-Meeting Minutes - RPLB_Apr21_2026 - English.pdf Recommended Action: That the Renfrew Public Library Board approve the Regular Board Meeting Minutes of April 21st, 2026. E. Business Arising from Minutes F. Board Information …

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Tue May 12, 2026 · 5:30 PM

Regular Council Meeting

Le Conseil approuvera le contrat de reconstruction de Munroe Harry d'une valeur de 4,5 M$ et fixera les taux d'imposition de 2026

Le Conseil votera sur un contrat de construction de 4 515 000 $ avec Thomas Cavanagh Construction pour le projet de reconstruction de Munroe Harry. Ils fixeront également les taux d'imposition finaux de 2026 et le taux d'imposition de la BIA, approuveront plusieurs protocoles d'entente (avec Renfrew Minor Hockey, Michelle's School of Performing Arts et le Lions Club pour les améliorations du parc canin), et adopteront une résolution exhortant à une réforme du financement de la police provinciale.

Contrat de construction de 4,5 M$ pour la reconstruction de Munroe Harry avec Thomas Cavanagh Construction
Approbation des taux d'imposition finaux de 2026 et du taux d'imposition de la BIA
Protocole d'entente avec le Lions Club de Renfrew pour les améliorations du parc canin au parc Ma-te-Way
Modification n° 16 du Plan officiel et nouveau Règlement sur la gestion des déchets
Résolution demandant une aide financière provinciale pour les coûts de police de l'OPP

budgetinfrastructuretaxwastepolicerecreationcouncil

✓ Décisions: Council approves 2026 final tax rates, sets property taxes

Council approved the 2026 final tax rates, including County, education, and Town portions. Several memoranda of understanding were authorized, including with Michelle’s School of Performing Arts and the Renfrew Lions Club for dog park upgrades. Council also passed a resolution urging the province to reform police funding and adopted multiple by-laws, including an Official Plan amendment and a construction agreement for the Munroe/Harry Reconstruction Project.

Approved 2026 Final Tax Rates
Approved MOU with Michelle’s School of Performing Arts
Approved MOU with Renfrew Lions Club for dog park upgrades
Received 2025 Landfill Monitoring Report and Updated Landfill Financial Liability Estimate as information
Approved investment policy amendments
Approved 2026 BIA tax rate
Delegated up to 3 council members for CRS Director first-round interviews
Adopted resolution requesting provincial financial assistance for police services

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Regular Meeting of Council Agenda Tuesday, May 12, 2026 at 5 :30 P . m . - 9 :30 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.3 O Canada B. Declaration of Interest C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.2 Delegation C.2.1 Jon Pole - Renfrew Minor Hockey Association (RMHA) Update and Partnership Agreement C.3 Presentation C.4 Announcements and Community Events D. Committee of Adjustment / Property Standards Committee E. Committee of the Whole …

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Tue May 12, 2026 · 10:00 AM

Economic Development Advisory Committee

Le Comité consultatif de développement économique sera dissous après la dernière réunion

Le Comité consultatif de développement économique tiendra sa dernière réunion le 12 mai 2026, puis sera officiellement dissous. Les membres entendront des mises à jour sur les propriétés municipales, la signalisation des sentiers, le tourisme et les événements du BIA du centre-ville.

Mise à jour de la politique d'entreprise sur la signalisation des sentiers et la signalisation commerciale du comté de Renfrew
Mise à jour sur la communication touristique de la ville de Renfrew
Le BIA du centre-ville de Renfrew fait rapport sur Music in the Square et Heart of Renfrew Market, ainsi que sur le projet final de carte
Comité officiellement dissous avec effet après cette réunion

economic-developmentcommitteedisbandtrail-signagetourismdowntown-biarenfrew

✓ Décisions: No quorum, Economic Development Advisory Committee disbands

Quorum was not achieved, so the committee could not conduct any official business. The committee formally disbanded effective after this meeting. The only action taken was confirming the March 10, 2026 minutes, which was procedural.

Confirmed March 10, 2026 meeting minutes (procedural, no quorum)

Council Chambers

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Agenda Agenda Minutes Open Video in new Window Video Economic Development Advisory Committee Agenda Tuesday, May 12, 2026 at 10 :00 A . m . - 12 :00 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.2 Roll Call B. Declaration of Interest C. Presentations/Delegations/Petitions D. Development and Economic Update D.1 Municipal Property and Economic Development Coordinator Updates 1. Municipal Property and Economic Development Coordinator Updates - May 2026.pdf D.2 Ride Renfrew Update - County of Renfrew Trail Wayfinding and Commercial Signage Corporate Policy 1. Ec Dev Power Point - Trail Signage - May 12 2026.pdf D.3 Town of Renfrew Tourism Communication Update …

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Tue May 5, 2026 · 10:00 AM

Special Council Meeting

Le Conseil décidera de l'attribution du contrat de reconstruction de Munroe/Harry

Le Conseil se réunira à huis clos pour traiter des questions relatives aux locataires et des avis juridiques, puis se réunira de nouveau en séance publique pour envisager d'attribuer le projet de reconstruction de Munroe et Harry à un soumissionnaire alternatif. Ce point a été reporté de la réunion du Committee of the Whole du 28 avril.

Séance à huis clos : Questions relatives aux locataires au myFM Centre et au 1 Innovation Drive
Séance à huis clos : Opportunité potentielle de développement économique
Séance à huis clos : Avis juridique sur l'approvisionnement et l'appel d'offres de la reconstruction de Munroe Harry
Attribution de la reconstruction de Munroe et Harry (Appel d'offres 2026-03-IPWE) à un soumissionnaire alternatif

reconstructioncontract-awardclosed-sessionprocurementroads

✓ Décisions: Council awards $4.5M road reconstruction to non-lowest bidder

Council awarded the Munroe/Harry Reconstruction Project to Thomas Cavanagh Construction at a total cost of $4,515,000, excluding HST, despite not being the lowest bidder. Discussion clarified the town's procurement policy and bidder evaluation. Council also directed staff on tenant matters and an economic development initiative in closed session.

Awarded Munroe/Harry Reconstruction to Thomas Cavanagh Construction ($4,515,000, carried)
Directed staff to proceed as directed in closed on tenancy at myFM Centre (carried)
Received information on tenant matters at 1 Innovation Drive, staff to proceed as directed (carried)
Directed staff to proceed on potential economic development initiative (carried)
Received legal opinion on procurement policy related to Munroe Harry Reconstruction (carried)

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Special Meeting of Council Agenda Tuesday, May 05, 2026 at 10 :00 A . m . - 2 :00 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. B. Declaration of Interest C. Special Council Item C.1 Closed Session Recommended Action: That Renfrew Town Council convene in Closed Session with Director Bishop (Item 4 only), Coordinator Collins (Item 2-3 only), Town Clerk Errett (Item 1-4), Acting Director Fraser (Item 1 only), Treasurer Hodge (Item 1-4), Manager Schauer (Item 4 only), Acting Director Springer (Item 2-3) Acting CAO Withers (Item 1-4) and legal counsel representatives (Item 1-3) remaining in the room pursuant to the …

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Tue Apr 28, 2026 · 5:30 PM

Regular Council Meeting

Le Conseil attribuera un contrat de reconstruction de 3,5 millions $ pour les rues Munroe/Harry

Le Conseil examinera l'attribution d'un contrat de 3 497 000 $ à Lemieux Excavation pour la reconstruction des rues Munroe et Harry. Il votera également sur l'adoption de la modification n° 16 du Plan officiel, l'approbation d'une subvention de 5 000 $ du CIP pour une amélioration de façade au 142, rue Raglan Sud, et la conclusion d'une entente de financement de la taxe sur l'essence de 245 313 $. Parmi les autres points figurent la vente d'un terrain au 210, avenue Ready, des mises à jour de politiques et la dissolution du Comité consultatif sur le développement économique.

Attribuer la reconstruction des rues Munroe/Harry à Lemieux Excavation pour 3 497 000 $
Adopter la modification n° 16 du Plan officiel avec les commentaires des Algonquins de l'Ontario
Approuver une subvention de 5 000 $ du CIP pour H&R Block/Renfrew Reset au 142, rue Raglan Sud
Conclure une entente de financement de la taxe sur l'essence de 245 313 $ avec le ministère des Transports
Autoriser la vente de la propriété du 210, avenue Ready

councilpublic-workszoninggrantsproperty-salegas-taxpolicies

✓ Décisions: Council defers Munroe/Harry road reconstruction award to special meeting

Council deferred the award of the Munroe/Harry Reconstruction project to a May 5 special meeting after multiple bids were defeated on tie votes. Other actions included adopting Official Plan Amendment #16, approving a full Community Improvement Plan review for $45,978, and denying a $5,000 CIP grant for 142 Raglan Street. Council also authorized the 2026 gas tax funding agreement and supported Prince Edward County's police funding motion.

Deferred Munroe/Harry Reconstruction award to May 5 special meeting (carried)
Adopted OPA #16 with Algonquins of Ontario comments (carried)
Approved full CIP review at $45,978 (carried)
Denied CIP grant for 142 Raglan Street ($5,000, defeated on tie vote)
Authorized 2026 Dedicated Gas Tax funding ($245,313) and Sunshine Coach grants (carried)
Approved workplace violence, harassment, and health & safety policy amendments (carried)
Adopted 2026 Citizen of the Year Working Group terms (carried)
Supported Prince Edward County's sustainable police funding motion (carried)

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Regular Meeting of Council Agenda Tuesday, April 28, 2026 at 5 :30 P . m . - 9 :30 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.3 O Canada B. Declaration of Interest C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.2 Delegation C.2.1 Bruce Rozycki - Requesting Council's Consideration Towards Subject Matter Experts 1. C.1 SME ppt Apr 28 Delegation.pdf C.2.2 Michèle Gagnon - Renfrew County Community Futures Development Corporation (RCCFDC)- Overview of Services and Support 1. C.2 CFDC Presentation 20 …

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Tue Apr 21, 2026 · 5:00 PM

Renfrew Public Library Board

Le Conseil de la bibliothèque publique de Renfrew examinera une politique électorale révisée et une proposition de financement

Le Conseil de la bibliothèque publique de Renfrew votera sur une politique révisée régissant l'utilisation de la bibliothèque pendant les élections (OP-13). Il examinera également une proposition de financement liée à la LSC Liquidation et au S. Mercer Bequest. Le Conseil acceptera l'état financier de mars 2026 et le rapport annuel, et tiendra une séance à huis clos pour les questions de personnel et de travail.

Vote sur la politique révisée OP-13 concernant la bibliothèque et les élections
Examen de la proposition de financement provenant de LSC Liquidation et S. Mercer Bequest
Acceptation de l'état financier de mars 2026
Examen de l'infographie du rapport annuel 2025
Séance à huis clos pour questions personnelles et négociations de travail

libraryelections-policyfundingfinancial-statementannual-reportclosed-sessionboard-meeting

✓ Décisions: Library board accepts March financial statement, approves Hoopla cap

The Renfrew Public Library Board accepted the March 2026 financial statement and approved a monthly $400 cap on Hoopla streaming services starting May 1. They also revised the Library and Elections policy and discussed allocating a $19,000 bequest and LSC liquidation funds, but deferred spending decisions to a future meeting.

Approved March 2026 financial statement (carried)
Revised OP-13 Library and Elections policy (carried)
Approved previous meeting minutes (carried)
Deferred bequest and LSC fund allocation decisions to next meeting

Renfrew Public Library

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Agenda Agenda Minutes Open Video in new Window Video Renfrew Public Library Board Agenda Tuesday, April 21, 2026 at 5 :00 P . m . - 6 :00 P . m . Renfrew Public Library 13 Railway Avenue Renfrew, Ontario Renfrew Public Library YouTube Channel A. Welcome and Roll Call B. Land Acknowledgement As we gather, we would like to acknowledge that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank the generations of people who have taken care of this land for thousands of years. Honoring the traditional territories of the indigenous peoples is one of the 94 calls to action of the Truth and Reconciliation Commissions Report. To do this properly, we encourage everyone to learn more about the lands we call home as we all have a role to play in reconciliation. C. Conflict of Interest D. Confirmation of Minutes 1. Post-Meeting Minutes - RPLB_Mar24_2026 - English.pdf Recommended Action: That the Renfrew Public Library Board approve the Regular Board Meeting Minutes of March 24th, 2026. E. Business Arising from Minutes F. Board Informat …

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Tue Apr 14, 2026 · 11:00 AM

Special Council Meeting

Le conseil se réunit à huis clos pour une mise à jour juridique et une proposition de location de myFM

Cette réunion spéciale du conseil vise principalement à convoquer une séance à huis clos en vertu de la Municipal Act pour discuter d'une mise à jour juridique et d'une proposition de location de myFM. Le reste de la réunion est de nature procédurale.

Séance à huis clos pour mise à jour juridique et question de litige
Séance à huis clos pour proposition de location de myFM

council-meetingclosed-sessionlegaltenantmyfm

✓ Décisions: Council gives staff direction on myFM Centre tenancy

Council held a closed session to discuss legal updates and a tenant proposal for the myFM Centre. After reconvening, they passed two motions directing staff and legal counsel to proceed as identified in closed session. No other substantive decisions were made.

Directed staff and legal counsel to proceed with directions on legal matters (carried)
Directed staff to proceed as directed on tenancy at the myFM Centre (carried)

Council Chambers

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Agenda Agenda Minutes Open Video in new Window Video A Special Meeting of Council Agenda Tuesday, April 14, 2026 at 11 :00 A . m . - 1 :00 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. B. Declaration of Interest C. Special Council Item C.1 Closed Session Recommended Action: That Renfrew Town Council convene in Closed Session with Supervisor Eckford, Town Clerk Errett, Acting Director Fraser, Acting CAO Withers and designated Town Solicitor (item 1 only) and myFM tenant (item 2(i) only) remaining in the meeting pursuant to the following section of the Municipal Act, 2001: Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees; …

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Tue Apr 14, 2026 · 5:30 PM

Regular Council Meeting

Le Conseil votera sur Official Plan Amendment No. 16

Le Conseil décidera d'adopter OPA n° 16, qui met à jour le plan officiel de la ville avec des modifications des Algonquins of Ontario. Les autres éléments clés comprennent l'abrogation du règlement sur la gestion des déchets, l'approbation d'accords de services récréatifs avec deux cantons et la vente d'une propriété municipale au 210 Ready Avenue. Une délégation demande également que le conseil envisage de faire appel à des experts en la matière.

Adoption de OPA n° 16, mettant à jour le Official Plan
Abrogation et remplacement du règlement sur la gestion des déchets 103-2024
Vente d'une propriété municipale au 210 Ready Avenue
Accords de services récréatifs avec Township of Admaston/Bromley et Township of Horton
Motion pour l'application des panneaux de limitation de vitesse sur Veterans Boulevard et Raglan Street South

zoningwaste-managementofficial-planproperty-salerecreationinfrastructurepolicy

✓ Décisions: Council repeals and replaces Waste Management By-Law

Council adopted several by-laws and policies, including repealing and replacing the Waste Management By-Law (103-2024). They also approved temporary speed display units on Veterans Boulevard and Raglan Street South, and endorsed a letter supporting elected school board trustees. A delegation was deferred, and the Official Plan Amendment No. 16 was referred to the next meeting due to the planner's absence.

Repealed and replaced Waste Management By-Law 103-2024 (carried)
Approved temporary speed display units on Veterans Blvd and Raglan St S (carried)
Endorsed letter from Renfrew County District School Board supporting elected trustees (carried)
Approved changes to Accountability and Transparency Policy (carried)
Approved changes to Public Notice Policy (carried)
Passed recreation service agreements with Admaston/Bromley and Horton (By-law 2026-27, 2026-28)
Appointed Kinsey Maxwell to Downtown BIA Board (By-law 2026-29)
Referred Official Plan Amendment No. 16 to next meeting (no vote, due to absent planner)

Council Chambers

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Texte extrait du document officiel de l'ordre du jour (extraction automatisée — peut contenir des erreurs).

Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Regular Meeting of Council Agenda Tuesday, April 14, 2026 at 5 :30 P . m . - 9 :30 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.3 O Canada B. Declaration of Interest C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.2 Delegation C.2.1 Bruce Rozycki - Requesting Council's Consideration Towards Subject Matter Experts C.3 Presentation C.3.1 AORS Trade Show - Town of Petawawa 1. RCRSA 2026 Trade Show Slide Deck Final Revised Oct 28 2025 (002).pdf Presented by Chris Mantha & Ste …

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Tue Mar 24, 2026 · 5:30 PM

Regular Council Meeting

Council to adopt Official Plan and approve fee waiver

Renfrew Town Council will consider adopting Official Plan Amendment 16 and a $90 fee waiver for a senior's home support event. The meeting also includes reports on emergency communications, water meter replacement, and a public dock feasibility study.

Adoption of Official Plan Review – OPA No. 16
Fee waiver of $90 + tax for Renfrew and Area Senior's Home Support
Emergency button system for McGrimmon Holdings Fitness Centre
Notice of Motion for water meter replacement reporting
Notice of Motion for Bonnechere River public dock feasibility

zoningofficial-planseniorsemergency-serviceswaterparkspolicyby-law

✓ Décisions: Council adopted seven policy amendments and multiple by‑laws, including Right‑to‑Disconnect

Renfrew Town Council approved a series of policy amendments and by‑laws covering employee recognition, vehicle use, signage, electronic monitoring, code of conduct, and the Right‑to‑Disconnect, and adopted the 2026 Corporate Workplan. The council also approved a fee waiver for the Senior Home Support Visitor Centre, endorsed Whitby’s request for a provincial‑municipal fiscal review, and directed staff to report on the Neptune water‑meter replacement program and to study a public dock on the Bonnechere River. Additional actions included installing an emergency communication button at the McGrimmon Holdings Fitness Centre and deferring the adoption of Official Plan Amendment #16.

Adopted amendments to Length of Service Recognition, Corporate Vehicle, Sign, Electronic Monitoring, Employee Code of Conduct, and Right‑to‑Disconnect policies (Carried)
Adopted the 2026 Corporate Workplan (Carried)
Approved fee waiver of $90 + tax for Senior Home Support Visitor Centre on May 30 (Carried)
Endorsed Town of Whitby’s request for review of the Provincial‑Municipal Fiscal Framework; directed Mayor to send a support letter (Carried)
Directed staff to provide interim and final reports on the Neptune water‑meter replacement program (Carried)
Directed staff to investigate feasibility, design, cost, and partnerships for a public dock on the lower Bonnechere River (Carried)
Recommended installation of an emergency button communication system at McGrimmon Holdings Fitness Centre (Carried)
Deferred adoption of Official Plan Amendment #16 to a future Committee of the Whole meeting (Carried)

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Regular Meeting of Council Agenda Tuesday, March 24, 2026 at 5 :30 P . m . - 9 :30 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.3 O Canada B. Declaration of Interest C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.2 Delegation C.3 Presentation C.3.1 Retirement Recognition – Gail Laird, Executive Director, Renfrew & Area Chamber of Commerce To recognize and acknowledge the contributions of Gail Laird on the occasion of her retirement after 12 years of service as Executive Director of the Renfrew …

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1 Minutes of the Regular Meeting of Council March 24, 2026, 5:30 p.m. Council Chambers 2nd Floor - Town Hall Members Present: Mayor Sidney, Reeve Emon, Councillor McWhirter, Councillor McDonald, Councillor Cybulski, Councillor Dick Members Absent: Councillor Legris Staff Present: Town Clerk / Director Errett, Acting Director Fraser, Director Guest, Treasurer/ Director Hodge, Coordinator MacMillan, Acting Director/Manager Springer, Chief Building Official Webster, Acting CAO/ Director Withers Town of Renfrew - YouTube Meeting Stream _____________________________________________________________________ A. Call to Order The Regular Meeting of Council was called to order at 5:31 p.m. by Mayor Sidney. A.1 Roll Call A.2 Land Acknowledgement A.3 O Canada B. Declaration of Interest None was noted. C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.2 Delegation C.3 Presentation C.3.1 Retirement Recognition – Gail Laird, Executive Director, Renfrew & Area Chamber of Commerce Renfrew Town Council presented Gail Laird with a commemorative scroll recognizing her years of service as Executive Director of the 2 Renfrew & Area Chamber of Commerce. Council expressed appreciation for her contributions to the community. C.4 Announcements and Community Events Mayor Sidney provided a community update. For the record, the highlights have been included in the post‑ agenda materials. Councillor McWhirter provided the fol …

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Tue Mar 24, 2026 · 10:00 AM

Regular Closed Session Council Meeting

Renfrew Town Council to hold closed session for legal updates

Town Council is meeting in a closed session to discuss legal updates. The session is convened under the Municipal Act, 2001, regarding personal matters, litigation, and solicitor-client privilege.

Closed session discussion on legal updates pursuant to Municipal Act sections 239(2)(b), (e), and (f)

legalclosed-sessiongovernance

✓ Décisions: Council approved closed session and directed staff to act on its directions

The council voted to convene a closed session under the Municipal Act, and the motion passed. After the closed session, the council directed staff and legal counsel to proceed with the actions identified during that session. Both motions were carried without recorded vote tallies.

Approved convening Closed Session under Municipal Act (motion carried)
Approved directing staff and legal counsel to implement Closed Session directions (motion carried)

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Regular Closed Session Meeting of Council Agenda Tuesday, March 24, 2026 at 10 :00 A . m . - 2 :00 P . m . Council Chambers 2nd Floor - Town Hall A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. B. Declaration of Interest C. Closed Session Recommended Action: That Renfrew Town Council convene in Closed Session with Director Bishop, Town Clerk Errett, Acting Director Fraser, Director Guest, Treasurer Hodge, Acting Director Springer, CBO Webster, Acting CAO Withers and designated Town Solicitors remaining in the meeting pursuant to the following section of the Municipal Act, 2001: Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees; Section 239(2)(e) …

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1 Minutes of the Regular Closed Meeting of Council March 24, 2026 10:00 am Council Chambers 2nd Floor - Town Hall Members Present: Mayor Sidney, Reeve Emon, Councillor McWhirter, Councillor McDonald, Councillor Cybulski, Councillor Dick Members Absent: Councillor Legris Staff Present: Town Clerk / Director Errett, Director Guest, Treasurer/ Director Hodge, Manager Springer, Chief Building Official / Acting Director Webster, Acting CAO/ Director Withers _____________________________________________________________________ A. Call to Order The Closed Meeting of Council was called to order at 10:03 p.m. by Mayor Sidney. A.1 Roll Call A.2 Land Acknowledgement B. Declaration of Interest None was noted. C. Closed Session Clerk’s Note: Acting Director Fraser and Director Bishop were originally listed as attending for this Closed Session item. Their names were removed, and the motion was read without reference to their attendance. This correction is reflected in the Post‑ Agenda. 26-03-21 Moved By Councillor McDonald Seconded By Reeve Emon That Renfrew Town Council convene in Closed Session with Town Clerk Errett, Director Guest, Treasurer Hodge, Acting Director Springer, CBO Webster, Acting CAO Withers and designated Town Solicitors remaining in the meeting pursuant to the following section of the Municipal Act, 2001: 2 Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees; …

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Tue Mar 24, 2026 · 5:00 PM

Renfrew Public Library Board

Board to adopt revised Safety, Security and Emergency policy (OP‑2)

The Renfrew Public Library Board will consider several routine items, including approval of the February 18, 2026 meeting minutes and acceptance of the February 2026 financial statement. The board will also adopt a revised OP‑2 Safety, Security and Emergency policy. Additional reports such as the 2025 annual statistics and the 2026‑2030 strategic plan will be presented for information.

Approve the Regular Board Meeting Minutes of February 18, 2026
Accept the February 2026 Financial Statement
Adopt the revised OP‑2 Safety, Security and Emergency policy
Review the 2025 Annual Statistics report
Monitor the Renfrew Public Library 2026‑2030 Strategic Plan

librarypolicyfinancestrategic-planreports

✓ Décisions: Board postponed use of the leadership role job description

The Renfrew Public Library Board approved the February 2026 financial statement and accepted the revised OP-2 Safety, Security and Emergency policy. It also approved the minutes from the February 18, 2026 meeting. The board convened a closed session and later postponed, until further notice, the use of the leadership role job description discussed in that session.

Approved February 2026 financial statement (carried)
Accepted revised OP-2 Safety, Security and Emergency policy (carried)
Approved minutes of February 18, 2026 meeting (carried)
Constituted a closed session under the Public Libraries Act (carried)
Postponed use of the leadership role job description (carried)

Renfrew Public Library

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Agenda Agenda Minutes Open Video in new Window Video Renfrew Public Library Board Agenda Tuesday, March 24, 2026 at 5 :00 P . m . - 6 :45 P . m . Renfrew Public Library 13 Railway Avenue Renfrew, Ontario Renfrew Public Library YouTube Channel A. Welcome and Roll Call B. Land Acknowledgement As we gather, we would like to acknowledge that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank the generations of people who have taken care of this land for thousands of years. Honoring the traditional territories of the indigenous peoples is one of the 94 calls to action of the Truth and Reconciliation Commissions Report. To do this properly, we encourage everyone to learn more about the lands we call home as we all have a role to play in reconciliation. C. Conflict of Interest D. Confirmation of Minutes 1. Post-Meeting Minutes - RPLB_Feb18_2026 - English.pdf Recommended Action: That the Renfrew Public Library Board approve the Regular Board Meeting Minutes of February 18 , 2026. E. Business Arising from Minutes F. Board Informa …

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1 Minutes of the Renfrew Public Library Board March 24, 2026, 5:00 p.m. Renfrew Public Library 13 Railway Avenue Renfrew, Ontario Members Present: Hayley Heaslip, Donna Clark, Heather Dale, Lauren Davidson, Jane Donnelly, Tracey Stevens Members Absent: Councillor Legris Staff Present: Chief Librarian Murdock Renfrew Public Library YouTube Channel _____________________________________________________________________ A. Welcome and Roll Call The regular meeting of the Renfrew Public Library Board was called to order at 5:06PM by Acting Chair Heaslip B. Land Acknowledgement C. Conflict of Interest No conflict noted D. Confirmation of Minutes Resolution: RPL-26-03-01 Moved by: Donna Clark Seconded by: Heather Dale That the Renfrew Public Library Board approve the Regular Board Meeting Minutes of February 18, 2026. Carried 2 E. Business Arising from Minutes None noted F. Board Information Package F.1 Correspondence F.1.1 BDO Canada Limited : Library Services Centre The Renfrew Public Library received a portion of the funds from the liquidation of the Library Services Centre’s assets by BDO. Trustee Dale requested clarification regarding the meaning of “BDO,” which Chief Librarian Murdock was unable to confirm at the time, noting only that it was a bank. Chief Librarian Murdock will provide a list of proposed funding opportunities for the Board’s consideration regarding the use of these funds. F.2 Library Statistics Chief Lib …

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Tue Mar 10, 2026 · 5:30 PM

Regular Council Meeting

Council to adopt 2026 Water and Wastewater Rates by‑law and related policies

The Renfrew Town Council will consider several recommendations from the Committee of the Whole, including a transfer payment agreement for the Health and Safety Water Stream Fund, adoption of the 2026 Water and Wastewater Rates By‑law, and approval of the Water Financial Plan. The meeting also includes policy amendments for Length of Service Recognition, Use of Corporate Vehicle, and the Corporate Website, each to be brought forward as by‑laws. All items are presented for council decision at the regular meeting on March 10, 2026.

Transfer Payment Agreement for Heath and Safety Water Stream Fund (HSWSF)
Adoption of the 2026 Water and Wastewater Rates By‑law
Adoption of the Water Financial Plan
Amendments to the Length of Service Recognition Policy
Adoption of the Corporate Website Policy

waterratesfinancepolicybylawcouncil

✓ Décisions: Council adopts 2026 water and wastewater rates by‑law after a 3‑2 vote

The Committee of the Whole recommended and Council adopted the 2026 Water and Wastewater Rates By‑law, passing it 3‑2. It also approved a Transfer Payment Agreement for the Health and Safety Water Stream Fund, adopted the Water Financial Plan, and accepted several policy amendments and by‑law updates. Additionally, the Council approved a $36,000 contribution to the Renfrew & Area Health Services Village and adopted a new Corporate Website Policy.

Adopt 2026 Water and Wastewater Rates By‑law (YEA 3, NAY 2) – Carried
Approve Transfer Payment Agreement for Health and Safety Water Stream Fund – Carried
Adopt Water Financial Plan and direct regulatory actions for drinking water license – Carried
Approve amendments to Length of Service Recognition Policy – Carried
Approve amendments to Use of Corporate Vehicle Policy – Carried
Approve additional recommendations to the Town’s Sign By‑law – Carried
Approve $36,000 contribution to Renfrew & Area Health Services Village for 2025 – Carried
Adopt new Corporate Website Policy – Carried

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Regular Meeting of Council Agenda Tuesday, March 10, 2026 at 5 :30 P . m . - 9 :30 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.3 O Canada B. Declaration of Interest C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.1.1 Official Plan Review 1. Notice-Open-House-Public-Meeting_Draft-Official-Plan.pdf C.2 Delegation C.3 Presentation C.3.1 Departmental 2025 Q4 Quarterly Report 1. 2025 Q4 Report - Town of Renfrew.pdf Departmental Update regarding 2025 Q4 Quarterly Report (October …

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1 Minutes of the Regular Meeting of Council March 10, 2026, 5:30 p.m. Council Chambers 2nd Floor - Town Hall Members Present: Reeve Emon, Councillor Legris, Councillor McWhirter, Councillor McDonald, Councillor Dick Members Absent: Mayor Sidney, Councillor Cybulski Staff Present: Director Bishop, Town Clerk / Director Errett, Acting Director Fraser, Director Guest, Treasurer/ Director Hodge, Coordinator MacMillan, Manager Springer, Chief Building Official / Acting Director Webster, Acting CAO/ Director Withers, Deputy Town Clerk Wright Town of Renfrew - YouTube Meeting Stream _____________________________________________________________________ A. Call to Order The Regular Meeting of Council was called to order at 5:30 p.m. by Reeve Emon, who acted as Presiding Officer in the absence of the Mayor. A.1 Roll Call A.2 Land Acknowledgement A.3 O Canada B. Declaration of Interest Councillor McWhirter noted in interest on item E.3.4 B.1 Councillor McWhirter - Policy Review – Length of Service Recognition Due to an employed family member. C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.1.1 Official Plan Review Public Meeting commenced at 5:33 p.m. 2 Mr. Forbes Symon, Associate with Jp2g, provided Council with an update on the Public Information Sessions recently held as part of the Official Plan Review. He summarized the themes and questions raised by attendees and outlined the anticipated timefr …

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Tue Mar 10, 2026 · 10:00 AM

Economic Development Advisory Committee

Committee considers creating a Tourism Task Force

The Economic Development Advisory Committee is discussing ways to enhance local tourism and trail use. The body will review a proposal to create a Tourism Task Force and provide recommendations to Town Council regarding parking for the Renfrew County ATV Club.

Proposed creation of a Tourism Task Force to coordinate events and funding
Recommendations for partnering with and supporting Renfrew County ATV Club parking
Discussion of the 'Ride Renfrew' initiative for adventure and trail tourism
Update on the provincial widening of Highway 17 between Renfrew and Arnprior
Reports on tourism marketing, trail wayfinding, and the Eastern Ontario Rail Trail Loop

tourismeconomic-developmenttrailstransportationparking

✓ Décisions: Committee adopts ATV parking report, defeats tourism task force motion

The Economic Development Advisory Committee received the Renfrew County ATV Club Parking report as information and agreed to develop recommendations for town council. A motion to recommend the creation of a Tourism Task Force was defeated. The committee also approved the minutes from the February 10, 2025 meeting.

Received “Renfrew County ATV Club Parking” report as information; will provide recommendations (Carried)
Defeated motion to recommend creation of a Tourism Task Force and staff report (Defeated)
Approved minutes of February 10, 2025 meeting (Carried)

Council Boardroom

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Agenda Agenda Minutes Open Video in new Window Video Economic Development Advisory Committee Agenda Tuesday, March 10, 2026 at 10 :00 A . m . - 12 :00 P . m . Council Boardroom 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.2 Roll Call B. Declaration of Interest C. Presentations/Delegations/Petitions C.1 Delegation: Hayley Heaslip - Tourism Promotion and Visitor Itineraries C.2 Presentation: Susan Humphries - Renfrew County District School Board 1. RCDSB Trustees.pdf C.3 Presentation: Jolene Meloche - Renfrew County ATV Club 1. Renfrew County ATV Club (RCATV) Presentation Outline.pdf D. Development and Economic Update D.1 Town of Renfrew Tourism Communication Update …

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1 Minutes of the Economic Development Advisory Committee March 10, 2026, 10:00 a.m. Council Boardroom 2nd Floor - Town Hall Members Present: Councillor Cybulski, Councillor Dick, Erica Etmanskie, Councillor McWhirter, Christina Ouellette, Jon Pole Members Absent: Lisa Vincent, Laurie Wichers-Schreur Staff Present: Jacob Collins, Coordinator MacMillan, Acting CAO / Director Withers, Deputy Clerk Wright Town of Renfrew - YouTube Meeting Stream _____________________________________________________________________ A. Call to Order The regular meeting of the Economic Development Advisory Committee was called to order at 10:02 a.m. by Chair Cybulski. A.1 Land Acknowledgement A.2 Roll Call B. Declaration of Interest None were noted. C. Presentations/Delegations/Petitions C.1 Delegation: Hayley Heaslip - Tourism Promotion and Visitor Itineraries Resident Hayley Heaslip addressed the Committee and proposed separating the Business and Tourism sections on the Town of Renfrew website to allow for a stronger focus on Tourism. The proposed Tourism section could include sample itineraries outlining experiences available to visitors in the Town of Renfrew. The Experience Ontario Program was noted as a potential grant opportunity available to Ontario municipalities for consideration. C.2 Presentation: Susan Humphries - Renfrew County District School Board 2 Susan Humphries, Renfrew County District School Board, provided an overview of the role of …

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Tue Feb 24, 2026 · 10:00 AM

Regular Closed Session Council Meeting

Council meets in closed session to discuss legal and financial matters

The Renfrew Town Council will hold a closed‑session meeting on February 24, 2026. The session will be limited to designated officials and will cover legal matters, a recreation agreement with Horton Township, tenant account status, and tax arrears updates. No public decisions or agenda items are listed beyond these topics.

Legal opinion regarding Contaminate Attenuation Zone (CAZ) workplan and land exploration process
Recreation agreement with Horton Township
Tenant account status update
Tax arrears update
Legal matters for council direction

closed-sessionlegalfinancerecreationcouncilrenfrew

✓ Décisions: Council approved legal opinion and staff negotiations for CAZ property work

The council adopted several resolutions from the closed session. It directed the town solicitor to act on legal matters, received a legal opinion on landfill ECA compliance and ordered staff to negotiate properties in the Contaminate Attenuation Zone. It also instructed staff to negotiate a recreation agreement, address tenant lease balances, and follow up on the property tax arrears report.

Convene closed session with specified staff present (carried)
Direct town solicitor to proceed with legal matters per closed‑session directions (carried)
Receive legal opinion on landfill ECA compliance; staff to negotiate CAZ properties (carried)
Direct staff to negotiate recreation agreement with Horton Township (carried)
Receive legal opinion on tenant lease balances; staff to take necessary actions (carried)
Receive property tax arrears report; staff to act per closed‑session direction (carried)

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Regular Closed Session Meeting of Council Agenda Tuesday, February 24, 2026 at 10 :00 A . m . - 2 :00 P . m . Council Chambers 2nd Floor - Town Hall A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. B. Declaration of Interest C. Closed Session Recommended Action: That Renfrew Town Council convene in Closed Session with Coordinator Collins (Item 4 only), Town Clerk Errett (Items 1-5), Deputy Treasurer Ferguson (Item 4-3 only), Acing Director Fraser (Item 3 only), Treasurer Hodge (Items 1, 4, and 5 only), Manager Springer (Item 2 only), Acting Director Webster (Item 2 only), Acting CAO Withers (Items 1-5) and Legal Counsel, James McCarthy, Partner at Cunningham Swan (Item 1 only) remaining in the room pursuant to the following …

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1 Minutes of the Regular Closed Meeting of Council February 24, 2026 10:00 am Council Chambers 2nd Floor - Town Hall Members Present: Mayor Sidney, Reeve Emon, Councillor Legris, Councillor McWhirter (arriving late at 10:48 a.m.), Councillor McDonald, Councillor Cybulski, Councillor Dick Members Absent: Councillor McWhirter Staff Present: Coordinator Collins (Item 4 only), Town Clerk Errett (Items 1-5), Deputy Treasurer Ferguson (Item 4-5 only), Acing Director Fraser (Item 3 only), Treasurer Hodge (Items 1, 4, and 5 only), Manager Springer (Item 2 only), Acting Director Webster (Item 2 only), Acting CAO Withers (Items 1-5) _____________________________________________________________________ A. Call to Order The Closed Meeting of Council was called to order at 10:02 p.m. by Mayor Sidney. A.1 Roll Call A.2 Land Acknowledgement B. Declaration of Interest None was noted. C. Closed Session 26-02-19 Moved By Councillor McDonald Seconded By Councillor Cybulski That Renfrew Town Council convene in Closed Session with Coordinator Collins (Item 4 only), Town Clerk Errett (Items 1-5), Deputy Treasurer Ferguson (Item 4-5 only), Acing Director Fraser (Item 3 only), Treasurer Hodge (Items 1, 4, and 5 only), Manager Springer (Item 2 only), Acting Director Webster (Item 2 only), Acting CAO Withers (Items 1-5) and Legal Counsel, James McCarthy, Partner at 2 Cunningham Swan (Item 1 only) remaining in the room pursuant to the following section …

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Tue Feb 24, 2026 · 5:30 PM

Regular Council Meeting

Renfrew Council to vote on 2026 water and wastewater rates

Town Council is meeting to decide on 2026 utility rates and a new procurement policy. The body will also consider a $36,000 contribution to the Renfrew & Area Health Services Village and a request for a third-party review of local power and hydro entities.

Adoption of 2026 Water and Wastewater Rates By-Law (BL 2026-13)
Proposed $36,000 contribution to Renfrew & Area Health Services Village
Adoption of Procurement Policy By-Law (BL 2026-12)
MOU with RCDSB for a throwing pad at Renfrew Collegiate Institute
Motion to investigate costs for a third-party review of Renfrew Power Generation and Renfrew Hydro Inc.

utilitiesbudgetby-lawshealthcareenergy

✓ Décisions: Council approves $36,000 health contribution, defeats legal‑advice funding

The Committee of the Whole approved a $36,000 contribution to the Renfrew & Area Health Services Village. A motion to allow Council members to access municipal funds for legal advice in Integrity Commissioner investigations was defeated 1‑6. The Council also endorsed the OPG Tree Planting Partnership, approved a Memorandum of Understanding for the RCI Throwing Pad, and deferred the 2026 water and wastewater rates until a later meeting.

Approved $36,000 health services village contribution (carried)
Defeated legal‑advice funding motion (Yea 1: McDonald; Nay 6: Sidney, Emon, Legris, McWhirter, Cybulski, Dick)
Endorsed OPG Tree Planting Partnership (carried)
Approved MOU with RCDSB for Throwing Pad (carried)
Deferred 2026 Water and Wastewater Rates until next meeting (carried)
Approved draft Entrance Policy and directed by‑law preparation (carried)
Approved Corporate Website Policy and directed by‑law preparation (carried)
Authorized Mayor and Treasurer to sign Audit Engagement Letter and Council members to sign Audit Planning Letter (carried)

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Regular Meeting of Council Agenda Tuesday, February 24, 2026 at 5 :30 P . m . - 9 :30 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.3 O Canada B. Declaration of Interest C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.2 Delegation C.2.1 K. Duperron-Haynes and P. St. Michael - Special Olympics Renfrew Build public awareness on Special Olympics Renfrew and discuss ways the Town and the organization can support each other. C.3 Presentation C.4 Announcements and Community Events D …

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1 Minutes of the Regular Meeting of Council February 24, 2026, 5:30 p.m. Council Chambers 2nd Floor - Town Hall Members Present: Mayor Sidney, Reeve Emon, Councillor Legris, Councillor McWhirter, Councillor McDonald, Councillor Cybulski, Councillor Dick Staff Present: Director Bishop, Town Clerk / Director Errett, Deputy Treasurer Ferguson, Acting Director Fraser, Director Guest, Treasurer/ Director Hodge, Coordinator MacMillan, Manager Springer, Acting Director Webster, Acting CAO Withers Town of Renfrew - YouTube Meeting Stream _____________________________________________________________________ A. Call to Order The Regular Meeting of Council was called to order at 5:30 p.m. by Mayor Sidney. A.1 Roll Call A.2 Land Acknowledgement A.3 O Canada B. Declaration of Interest None was noted. C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.2 Delegation C.2.1 K. Duperron-Haynes and P. St. Michael - Special Olympics Renfrew Kyle Duperron‑ Haynes and Peter St. Michael, representing Special Olympics Renfrew, provided an overview of the organization’s local programs, athlete participation, community benefits, and upcoming events. They also outlined opportunities for individuals to support the organization. The slide presentation has been added to the Post‑ Agenda for reference. 2 Council acknowledged the strong representation of local athletes and noted the organization’s team entry in the upcoming …

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Wed Feb 18, 2026 · 5:00 PM

Renfrew Public Library Board

Board considers adopting 2026-2030 Strategic Plan and appointing Acting CEO

The Renfrew Public Library Board is meeting to vote on the adoption of its 2026-2030 Strategic Plan. The board is also considering leadership appointments and a one-day library closure for staff training.

Adoption of the 2026-2030 Renfrew Public Library Strategic Plan
Appointment of Chief Librarian Murdock as Acting Chief Executive Officer
Appointment of Acting CEO/Chief Librarian Murdock as Board Secretary / Treasurer
Proposed library closure on Thursday, April 30, 2026, for all-staff training
Acceptance of the January 2026 Financial Statement

librarystrategic-planningappointmentsadministration

✓ Décisions: Board appoints Chief Librarian Murdock as Acting CEO

The Renfrew Public Library Board approved the January 19, 2026 minutes and accepted the January 2026 financial statement. It adopted the 2026‑2030 Strategic Plan after recommended edits. The Board appointed Chief Librarian Murdock as Acting Chief Executive Officer and also as Board Secretary/Treasurer with banking authority. It approved a one‑day library closure on April 30, 2026 for staff training and formed a committee to draft a job description for the upcoming leadership role.

Approved January 19, 2026 minutes (RPL-26-02-01) – carried
Accepted January 2026 financial statement (RPL-26-02-02) – carried
Adopted 2026‑2030 Strategic Plan after edits (RPL-26-02-03) – carried
Appointed Chief Librarian Murdock as Acting CEO (RPL-26-02-04) – carried
Appointed Murdock as Board Secretary/Treasurer with banking access (RPL-26-02-05) – carried
Approved library closure on April 30, 2026 for staff training (RPL-26-02-06) – carried
Constituted Closed Session per Public Libraries Act (RPL-26-02-07) – carried
Formed Committee to develop leadership role job description (RPL-26-02-08) – carried

Renfrew Public Library

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Agenda Agenda Minutes Open Video in new Window Video Renfrew Public Library Board Agenda Wednesday, February 18, 2026 at 5 :00 P . m . - 6 :30 P . m . Renfrew Public Library 13 Railway Avenue Renfrew, Ontario Renfrew Public Library YouTube Channel A. Welcome and Roll Call B. Land Acknowledgement As we gather, we would like to acknowledge that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank the generations of people who have taken care of this land for thousands of years. Honoring the traditional territories of the indigenous peoples is one of the 94 calls to action of the Truth and Reconciliation Commissions Report. To do this properly, we encourage everyone to learn more about the lands we call home as we all have a role to play in reconciliation. C. Conflict of Interest D. Confirmation of Minutes 1. Post-Meeting Minutes - RPLB_Jan19_2026 - English.pdf Recommended Action: That the Renfrew Public Library Board approve the Regular Board Meeting Minutes of January 19, 2026. E. Business Arising from Minutes F. Board Info …

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1 Minutes of the Renfrew Public Library Board February 18, 2026, 5:00 p.m. Renfrew Public Library 13 Railway Avenue Renfrew, Ontario Members Present: Tracey Stevens, Donna Clark, Hayley Heaslip, Heather Dale, Lauren Davidson, Jane Donnelly, Councillor Legris Staff Present: Chief Librarian Murdock Renfrew Public Library YouTube Channel _____________________________________________________________________ A. Welcome and Roll Call The regular meeting of the Renfrew Public Library Board was called to order at 5:07 p.m. by Acting Chair Heaslip. B. Land Acknowledgement C. Conflict of Interest None noted D. Confirmation of Minutes Resolution: RPL-26-02-01 Moved by: Heather Dale Seconded by: Donna Clark That the Renfrew Public Library Board approve the Regular Board Meeting Minutes of January 19, 2026. Carried E. Business Arising from Minutes 2 Chief Librarian Murdock clarified the Building & Maintenance and Contracted Services expenses for November–December 2025. Contracted Services included a heat pump maintenance charge of approximately $1,100, rug rental charges, and about $9,400 in mid‑ December LED lighting project costs, with the remaining project expenses covered by the approved $8,500 capital budget. Building & Maintenance expenses included Community Program Centre signage, a large order of hand soap, paper towels, and toilet paper, as well as maintenance on an entry door and the installation of new doorknobs and locks, total …

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Tue Feb 10, 2026 · 10:00 AM

Economic Development Advisory Committee

Committee recommends council direct staff to study adventure tourism models

The Economic Development Advisory Committee will hear a presentation on active tourism by the Ottawa Valley Cycling and Active Transportation Alliance, receive updates from the County of Renfrew, Downtown Renfrew BIA, and the Renfrew & Area Chamber of Commerce, and consider two items: a recommendation that Renfrew Town Council direct staff to research adventure and trail tourism models (Ride Renfrew initiative), and a proposal to develop a tourism task‑force mandate. The committee will also confirm the minutes from the January 13, 2026 meeting.

Presentation on active tourism by Bob Peltzer and Lesley Cassidy (Ottawa Valley Cycling and Active Transportation Alliance)
Recommendation to direct staff to research adventure and trail tourism models (Ride Renfrew initiative)
Proposal to create a tourism task‑force mandate
Confirmation of minutes from the January 13, 2026 meeting
Updates from County of Renfrew, Downtown Renfrew BIA, and Renfrew & Area Chamber of Commerce

tourismeconomic-developmentactive-transportationcommunity-updatesminutes

✓ Décisions: Committee urged Council to research adventure tourism models for Renfrew

The Economic Development Advisory Committee adopted a resolution recommending that Renfrew Town Council direct staff to research other municipalities that have incorporated adventure and trail tourism into their economic development strategies and report back with findings. The committee also approved the minutes of the January 13, 2026 meeting. Both resolutions were moved by Jon Pole and were carried.

Recommend Council direct staff to research adventure and trail tourism models – carried
Confirm January 13, 2026 meeting minutes – carried

Council Chambers

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Agenda Agenda Minutes Open Video in new Window Video Economic Development Advisory Committee Agenda Tuesday, February 10, 2026 at 10 :00 A . m . - 12 :00 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.2 Roll Call B. Declaration of Interest C. Presentations/Delegations/Petitions C.1 How to Make Active Tourism Part of Your Economic Development 1. Presentation Outline - Ottawa Valley Cycling and Active Transportation Alliance.pdf 2. Active Tourism Presentation.pdf Presentation by Bob Peltzer and Lesley Cassidy, Ottawa Valley Cycling and Active Transportation Alliance. An outline of the presentation is provided. Full presentation was republished on the agenda on Monday, February 9th, 2026. D. Development a …

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1 Minutes of the Economic Development Advisory Committee February 10, 2026, 10:00 a.m. Council Chambers 2nd Floor - Town Hall Members Present: Councillor Cybulski, Councillor Dick, Erica Etmanskie, Jon Pole, Laurie Wichers-Schreur Members Absent: Councillor McWhirter, Christina Ouellette, Lisa Vincent Staff Present: Coordinator Collins, Coordinator MacMillan, Deputy Clerk Wright Town of Renfrew - YouTube Meeting Stream _____________________________________________________________________ A. Call to Order The regular meeting of the Economic Development Advisory Committee was called to order at 10:05 a.m. by Chair Cybulski. A.1 Land Acknowledgement A.2 Roll Call B. Declaration of Interest C. Presentations/Delegations/Petitions C.1 How to Make Active Tourism Part of Your Economic Development A presentation was given by Bob Peltzer and Lesley Cassidy of the Ottawa Valley Cycling and Active Transportation Alliance regarding active tourism and positive economic and community impacts on municipalities. Highlights were shared on potential initiatives that could be used to promote cycling in Renfrew and surrounding areas. A demonstration of RideWithGPS.com was provided, featuring mapped cycling routes incorporating planned stops within the Town of Renfrew. It was confirmed that emphasis should be placed on creating a continuous, sustainable destination, and that sharing events capable of attracting cyclists to the area is important for supportin …

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Tue Feb 10, 2026 · 5:30 PM

Regular Council Meeting

Renfrew Council to consider $414,061 wheel loader purchase and zoning change

Town Council will decide on several equipment purchases and a zoning amendment for 23 Booth Road. The body is also reviewing a procurement policy and a potential new mechanism for Council members to access legal funds during Integrity Commissioner investigations.

Purchase of a 624P Wheel Loader from Brandt/Deere for $414,061.44
Zoning By-law Amendment for 23 Booth Road (By-law 2026-10)
2025 contribution of $36,000 to the Renfrew & Area Health Services Village
Agreement with Miller Waste Systems for non-eligible recyclable collection
Planning Services Agreement with the County of Renfrew for interim planning advice

zoningequipmentbudgetlegalwaste-managementhealth-services

✓ Décisions: Council approves $414,061 wheel loader purchase and adopts key policies

The council approved the award of a 624P Wheel Loader for Public Works at a cost of $414,061.44. It also adopted amendments to the Procurement Policy, waived a $225 digital‑sign fee for the Renfrew & Area Food Bank, and approved a banner for the Women’s Sexual Assault Centre campaign. Several items were deferred to the next meeting, and a new Sport and Recreation Wall of Fame Working Group was established.

Approved award for purchase of 624P Wheel Loader for $414,061.44 (Resolution 26-02-07) – Carried
Approved amendments to the Procurement Policy and directed staff to bring forward a by‑law (Resolution 26-02-05) – Carried
Waived digital sign advertising fees ($225) for Renfrew & Area Food Bank (Resolution 26-02-10) – Carried
Approved banner for Women’s Sexual Assault Centre campaign (Resolution 26-02-11) – Carried
Deferred Municipal Funds for Legal Advice Report to Feb 24 2026 (Resolution 26-02-04) – Carried
Deferred Renfrew & Area Health Services Village follow‑up to Feb 24 2026 (Resolution 26-02-06) – Carried
Directed staff to draft a Memorandum of Understanding for Renfrew County ATV Club Parking (Resolution 26-02-08) – Carried
Adopted final resolutions from Committee of the Whole, establishing a Sport and Recreation Wall of Fame Working Group (Resolution 26-02-13) – Carried

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Regular Meeting of Council Agenda Tuesday, February 10, 2026 at 5 :30 P . m . - 9 :30 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.3 O Canada B. Declaration of Interest C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.2 Delegation C.2.1 Michael Wright - Renfrew and Area Food Bank, Coldest Night of The Year Event C.2.2 Randy Powell - Royal Canadian Legion, Year-Long Fundraising Initiative C.3 Presentation C.4 Announcements and Community Events D. Committee o …

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1 Minutes of the Regular Meeting of Council February 10, 2026, 5:30 p.m. Council Chambers 2nd Floor - Town Hall Members Present: Mayor Sidney, Reeve Emon, Councillor Legris, Councillor McDonald, Councillor Cybulski, Councillor Dick Members Absent: Councillor McWhirter Staff Present: Director Bishop, Town Clerk / Director Errett, Deputy Treasurer / Manager Ferguson, Treasurer/ Director Hodge, Coordinator MacMillan, Chief Building Official / Acting Director Webster, Acting CAO/ Director Withers Town of Renfrew - YouTube Meeting Stream _____________________________________________________________________ A. Call to Order The Regular Meeting of Council was called to order at 5:32 p.m. by Mayor Sidney. A.1 Roll Call A.2 Land Acknowledgement A.3 O Canada B. Declaration of Interest At the start of the meeting, no declarations of interest were noted. Later in the meeting, Councillor Dick declared an interest regarding an item brought forward from the Committee of the Whole meeting held January 27th. The declaration was recorded at the time the item was considered. B.1 Councillor Dick - Matters Arising from Committee of the Whole Noted conflict due to a personal business relationship in relation to Item No. 4. Conflicted noted for full motion was read. C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting 2 C.2 Delegation C.2.1 Michael Wright - Renfrew and Area Food Bank, Coldest Night of The Year Event …

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Tue Jan 27, 2026 · 5:30 PM

Regular Council Meeting

Council to approve $379,626 award for a new single‑axle plow truck

Renfrew Town Council will meet as a Committee of the Whole to consider several reports and recommendations. Items include a zoning by‑law amendment for 23 Booth Rd, the award of two equipment tenders totaling $497,672, adoption of borrowing and interim tax levy by‑laws, and approval of the 2024 financial statements. The council will also receive updates on the Official Plan review and the Sport and Recreation Wall of Fame working group.

Zoning By‑Law Amendment – 23 Booth Rd (Application D‑14‑156)
Award of Tender 2025‑16‑IPWE: Single‑Axle Plow Truck to Freightliner North Bay – $379,626 (excl. HST)
Award of Tender 2025‑17‑IPWE: 1 Ton 4x4 Pickup Truck to Mack Mackenzie Motors – $118,046 (excl. HST)
Adoption of Borrowing By‑Law 2026 to authorize borrowing for operating and capital expenditures
Adoption of Interim Tax Levy By‑Law 2026 establishing tax due dates, penalties and interest

zoningprocurementfinanceinfrastructurebylawsplanning

✓ Décisions: Council authorized borrowing and an interim tax levy for 2026 operations

Council adopted final resolutions from the Committee of the Whole, authorizing borrowing to meet operating and capital expenditures for 2026 and establishing an interim tax levy with penalties and interest for late payments. The council also approved a zoning by‑law amendment for 23 Booth Road, created a Sport and Recreation Wall of Fame Working Group, and authorized two equipment tenders. Additional items included approval of the 2024 financial statements and deferral of a Code of Conduct amendment for further review.

Established Renfrew Sport and Recreation Wall of Fame Working Group and appointed Councillor Cybulski (unanimous)
Recommended entering a Planning Services Agreement with the County of Renfrew (Carried)
Approved Application D-14-156 zoning by‑law amendment for 23 Booth Road (Carried)
Authorized award of Tender 2025-16-IPWE Single Axle Plow Truck to Freightliner North Bay for $379,626 (Carried)
Authorized award of Tender 2025-17-IPWE 1‑ton 4x4 Pickup to Mack Mackenzie Motors for $118,046 (Carried)
Approved the Town of Renfrew financial statements for the year ended December 31, 2024 (Carried)
Deferred adoption of amended Council Code of Conduct and Formal Complaint Procedure to a future meeting (Carried)
Authorized borrowing for 2026 operating and capital expenditures and approved an interim tax levy with penalties and interest (Carried)

Council Chambers

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Agenda Agenda Minutes Open Video in new Window Video A Regular Meeting of Council Agenda Tuesday, January 27, 2026 at 5 :30 P . m . - 9 :30 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. A.3 O Canada B. Declaration of Interest C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.1.1 Zoning By-Law Amendment - 23 Booth Rd (1000355221 Ontario Inc.) 1. Item 3_Public Notice_D-14-156.pdf Public Meeting regarding an application to amend the Town of Renfrew’s Zoning By-law No. 46-2010 as it relates to 23 Booth Rd (1000355221 Ontario Inc.). C.1.2 2026 Proposed Budget Public Meeting 1. Mayor Proposed 2026 Budget Pres …

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1 Minutes of the Regular Meeting of Council January 27, 2026, 5:30 p.m. Council Chambers 2nd Floor - Town Hall Members Present: Mayor Sidney, Reeve Emon, Councillor Legris, Councillor McWhirter, Councillor McDonald, Councillor Cybulski, Councillor Dick Staff Present: Director Bishop, Specialist Eckford, Town Clerk Errett, Acting Treasurer Ferguson, Director Guest, Director Hodge, Coordinator MacMillan, Coordinator Rathwell, Chief Building Official Webster, Acting CAO Withers, Deputy Town Clerk Wright Town of Renfrew - YouTube Meeting Stream _____________________________________________________________________ A. Call to Order The Regular Meeting of Council was called to order at 5:31 p.m. by Mayor Sidney. A.1 Roll Call A.2 Land Acknowledgement A.3 O Canada B. Declaration of Interest No declarations of interest were made initially. Councillor Dick subsequently declared an interest later in the meeting during consideration of Item E.5.1. B.1 Councillor Dick - Award of Tender 2025-16-IPWE Single Axle Plow Truck Noted relation to be a personal business associated. C. Public Meeting/Delegations/Presentations/Announcements C.1 Public Meeting C.1.1 Zoning By-Law Amendment - 23 Booth Rd (1000355221 Ontario Inc.) The statutory requirements under the Planning Act were satisfied, and the applicable recitals were read. No members of the public spoke to 2 the application. Council raised questions regarding demolition materials and the …

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Tue Jan 27, 2026 · 10:00 AM

Regular Closed Session Council Meeting

Council reviews HR update, real estate sales, tax arrears, and legal opinions

At the closed‑session meeting, Renfrew Town Council will hear updates on a personnel matter and on two municipal real‑estate sales (210 Ready Avenue and 436 Lisgar Avenue). The council will also receive a report on tax arrears and property listings, and legal opinions concerning a procurement policy for elected‑member bids and a code‑of‑conduct/by‑law merge. A document‑disclosure issue related to the postponed September 9 meeting will be reviewed.

HR matter and update (personal employee issue)
Real estate sales update – 210 Ready Ave
Real estate sales update – 436 Lisgar Ave
Tax arrears and property listing update
Legal opinion on procurement policy for elected member bids

hrreal-estatetaxlegal-opinionclosed-session

✓ Décisions: Council directed staff to finalize negotiations for the 210 Ready Ave property

During the open session, Council carried several motions directing staff actions. Staff were instructed to continue addressing human‑resource matters, to finalize negotiations for properties at 210 Ready Ave and 436 Lisgar Ave, and to address tax‑arrears properties. Council also ordered an updated procurement policy report for the February 10 meeting and received a legal opinion on merging the Code of Conduct with the Procedural By‑Law.

Directed staff to continue addressing human‑resource matters (carried)
Directed staff to finalize negotiations for the property at 210 Ready Ave (carried)
Directed staff to finalize negotiations for the property at 436 Lisgar Ave (carried)
Received the Property Tax Arrears Summary as information and directed staff to address identified properties (carried)
Directed staff to bring an updated Procurement Policy Report to the February 10, 2026 meeting (carried)
Received a written legal opinion on combining the Council Code of Conduct with the Procedural By‑Law (carried)
Reviewed confidential information considered by the Mayor during the September 9, 2025 meeting postponement decision process (carried)

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Regular Closed Session Meeting of Council Agenda Tuesday, January 27, 2026 at 10 :00 A . m . - 1 :00 P . m . Council Chambers 2nd Floor - Town Hall A. Call to Order The Closed Meeting of Council was called to order at X:XX p.m. by Reeve Emon. A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. B. Declaration of Interest C. Closed Session Recommended Action: That Renfrew Town Council convene in Closed Session with Coordinator Collins (Item 2-3 only), Town Clerk Errett (Item 1-7), Treasurer Hodge (Item 4-5 only), Specialist Fleming (Item 1 only), Deputy Treasurer Mitchell (Item 4 only), Acting CAO Withers (Item 1-7), The Director of Community and Recreational Services (Item 2-3 only), and Renfrew County HR Representatives, Specialist Plumm …

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1 Minutes of the Regular Closed Meeting of Council January 27, 2026 10:00 am Council Chambers 2nd Floor - Town Hall Members Present: Mayor Sidney, Reeve Emon, Councillor McWhirter, Councillor McDonald, Councillor Cybulski, Councillor Dick Members Absent: Councillor Legris Staff Present: Town Clerk / Director Errett, Acting CAO/ Director Withers _____________________________________________________________________ A. Call to Order The Regular Closed Meeting of Council was called to order at 10:01 a.m. by Mayor Sidney. A.1 Roll Call A.2 Land Acknowledgement B. Declaration of Interest None were noted. C. Closed Session 26-12-16 Moved By Councillor McWhirter Seconded By Councillor McDonald That Renfrew Town Council convene in Closed Session with Coordinator Collins (Item 2-3 only), Town Clerk Errett (Item 1-7), Treasurer Hodge (Item 4-5 only), Specialist Fleming (Item 1 only), Deputy Treasurer Mitchell (Item 4 only), Acting CAO Withers (Item 1-7), and Renfrew County HR Representatives, Specialist Plummer and Manager Belmore (Item 1 only) remaining in the room pursuant to the following section of the Municipal Act, 2001: Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees; 2 Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board; Section 239(2)(d) labour relations or employee negotiations; Section 239(2)(f) advice th …

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Thu Jan 22, 2026 · 1:00 PM

Special Council Meeting

Council to hold closed session on CAO hiring process

The Town of Renfrew Council will vote to convene a closed session to discuss personal matters related to the Chief Administrative Officer hiring process, including confidential trade‑secret information. The recommendation cites sections 239(2)(b) and 239(2)(i) of the Municipal Act, 2001. The agenda also lists upcoming regular council meetings on January 27, 2025.

Closed session recommendation to discuss CAO hiring process (Section 239(2)(b) and 239(2)(i) of the Municipal Act, 2001)
Upcoming Regular Closed Council Meeting – January 27, 2025 at 10:00 p.m.
Upcoming Regular Council Meeting – January 27, 2025 at 5:30 p.m.

councilhiringpersonnelclosed-sessiongovernance

✓ Décisions: Council authorized a closed session and directed finalizing CAO agreement

The council approved a resolution to convene a closed session under Municipal Act sections 239(2)(b) and (i), focusing on the CAO hiring process. It also approved a resolution directing the mayor and reeve to finalize an agreement with the acting chief administrative officer. Both motions were carried.

Authorized closed session under Municipal Act sections 239(2)(b) and (i) (carried)
Directed mayor and reeve to finalize agreement with acting CAO (carried)

Council Chambers

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Agenda Agenda Minutes Post Agenda Open Video in new Window Video A Special Meeting of Council Agenda Thursday, January 22, 2026 at 1 :00 P . m . - 5 :00 P . m . Council Chambers 2nd Floor - Town Hall Town of Renfrew - YouTube Meeting Stream A. Call to Order A.1 Roll Call A.2 Land Acknowledgement As we gather, we would like to acknowledge on behalf of Council and our community that we are meeting on the traditional territory of the Algonquin People. We would like to thank the Algonquin people and express our respect and support for their rich history, and we are extremely grateful for their many and continued displays of friendship. We also thank all the generations of people who have taken care of this land for thousands of years. B. Declaration of Interest C. Special Council Item C.1 Closed Session Recommended Action: That Renfrew Town Council convene in Closed Session with Town Clerk Errett remaining in the room pursuant to the following section of the Municipal Act, 2001: Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees; Section 239(2)(i) a trade secret or scientific, technical, commercial, financial or labour relations informa …

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1 Minutes of the Special Meeting of Council January 22, 2026, 1:00 p.m. Council Chambers 2nd Floor - Town Hall Members Present: Mayor Sidney, Reeve Emon, Councillor Legris, Councillor McWhirter, Councillor McDonald, Councillor Cybulski, Councillor Dick Staff Present: Town Clerk / Director Errett Town of Renfrew - YouTube Meeting Stream _____________________________________________________________________ A. Call to Order The Special Meeting of Council was called to order at 1:02 p.m. by Mayor Sidney. A.1 Roll Call A.2 Land Acknowledgement B. Declaration of Interest None were noted. C. Special Council Item C.1 Closed Session Resolution: 26-01-14 Moved by: Councillor McDonald Seconded by: Councillor Legris That Renfrew Town Council convene in Closed Session with Town Clerk Errett remaining in the room pursuant to the following section of the Municipal Act, 2001: Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees; Section 239(2)(i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere 2 significantly with the contractual or other negotiations of a person, group of persons, or organization; More specifically how it relates to: 1. CAO hiring process (b)(i) T …

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