Renfrew, ON

Regular Council Meeting

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Regular Council Meeting

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Regular Council Meeting

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Regular Council Meeting

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Regular Council Meeting

This agenda contains only procedural boilerplate with no specific items listed for discussion or decision.

Special Council Meeting

Renfrew Town Council will consider awarding a contract to Yemen Electric for the construction and installation of a landfill scale house. The meeting is scheduled for Thursday, July 16, 2026.

• Award of RFT 2026-10-DE Construction and Installation of Landfill Scale House
• Contract amount: $122,606.49 (including HST)
• Contractor: Yemen Electric
• Regular Council Meeting scheduled for August 11, 2026

Council awarded the contract for construction and installation of the Landfill Scale House to Yemen Electric for $122,606.49, including non-refundable HST. The motion was carried with no discussion. No other substantive decisions were made at this special meeting.

• Awarded RFT 2026-10-DE for Construction and Installation of Landfill Scale House to Yemen Electric for $122,606.49 (including non-refundable HST)

Regular Closed Session Council Meeting

This is a procedural closed session agenda with no public decisions to be made. Council will convene with staff to discuss personnel matters, legal issues, and land sales in private.

• Quarterly updates on land sales and legal matters
• Expression of interest for tenant space at myFM Centre
• Quarterly update on human resource matters
• CAO recruitment update
• Monthly update on tenant matters

Council held a closed session and, upon rising, approved six motions. It accepted the Expression of Interest from Q Cycle & Sport as the successful bid for tenant space at the myFM Centre and directed staff to negotiate final terms. Council also directed staff to negotiate a purchase price for 436 Lisgar Ave, obtain details on the potential surplus of 67 Argyle Street (Recreation Centre), pursue legal action on a tenant matter at the myFM Centre, assess the BEI slab, and negotiate employment terms with the preferred CAO candidate. All motions were carried.

• Accepted Q Cycle & Sport's Expression of Interest for myFM Centre tenant space and directed staff to negotiate final terms (Carried)
• Directed staff to negotiate final purchase price and terms for 436 Lisgar Ave (Carried)
• Directed staff to obtain details on potential surplus of 67 Argyle Street (Recreation Centre) and report back in August (Carried)
• Authorized Legal Counsel to pursue legal action on a tenant matter at the myFM Centre (Carried)
• Directed staff to proceed with assessment of the BEI slab and report back on next steps (Carried)
• Directed Renfrew County HR to negotiate employment terms with preferred CAO candidate (Carried)

Regular Council Meeting

Council is reviewing a 10-year long-term budget outlook and deciding on several infrastructure and property matters. Key decisions include awarding a roofing contract, managing surplus town properties, and updating municipal policies.

• Roof replacement at 1 Innovation Drive awarded to Garland DBS Canada Inc. and J.G. Fitzgerald & Sons Ltd. for $326,685
• Investigation of potential surplus town properties on Centennial Drive, Victoria Park, Mayhew Street, and Froats Street
• Approval to replace a 2015 Chevrolet Silverado 2500 for the Recreation Department
• Resolution requesting the Province of Ontario transition to a stable, non-competitive funding model for fire services
• Adoption of by-laws for a Salt Management Plan and a shared economic development agreement with Renfrew County

Council awarded the partial roof replacement project at 1 Innovation Drive to Garland DBS Canada Inc. and J.G. Fitzgerald & Sons Ltd. for $326,685.00, excluding HST, and directed staff to proceed with tender for replacement of all six rooftop units. Council also approved retaining the Recreation Department's 2015 Chevrolet Silverado 2500 (T-11) as an active fleet vehicle, approved a Memorandum of Understanding with Heritage Renfrew, and directed staff to investigate four town-owned properties for potential surplus. A resolution calling on the Province of Ontario to transition to a stable, non-competitive funding model for fire services was carried.

• Awarded partial roof replacement at 1 Innovation Drive to Garland DBS Canada Inc. and J.G. Fitzgerald & Sons Ltd. for $326,685.00, excluding HST
• Directed staff to proceed with tender for replacement of all six rooftop units at 1 Innovation Drive
• Approved replacement of Recreation Department's 2015 Chevrolet Silverado 2500 (T-11) and retention of existing vehicle as active fleet vehicle
• Approved Memorandum of Understanding between Town of Renfrew and Heritage Renfrew
• Directed staff to investigate four town-owned properties for potential surplus and approved allocating 10% of land sale proceeds to surplus land program
• Carried resolution calling on Province of Ontario to transition to stable, non-competitive funding model for fire services
• Adopted by-laws including MOU with Renfrew Minor Hockey Association, Salt Management Plan, and revised policies
• Directed staff to submit application to Build Communities Strong Fund for building improvements at 1 Innovation Drive and backup generator at myFM Centre

Renfrew Public Library Board

The Renfrew Public Library Board will handle routine administrative business, including approving May financials and usage statistics. Trustees will review draft updates to proctoring and meeting room policies. A closed session will address future leadership and staffing negotiations. The agenda is largely procedural with standard board evaluations and strategic monitoring.

• Review of OP-15 (Proctoring) and OP-8 (Meeting Room) policy drafts
• Approval of May 2026 financial statement and library usage statistics
• Closed session on future library leadership and employee negotiations
• Board evaluation forms to be completed by trustees by August 2026

Regular Council Meeting

Council will consider several municipal policy updates, including new zoning for additional dwelling units and revised salt management practices. They are also reviewing infrastructure projects like Hall Avenue reconstruction and downtown accessible parking enhancements.

• Zoning By-law Amendment for Additional Dwelling Units (D-14-157)
• Hall Avenue Reconstruction Design scope change
• myFM Centre reduced office hours proposal
• Renfrew Minor Hockey Association Memorandum of Understanding
• Enhanced painting of downtown accessible parking spaces

Council adopted a zoning bylaw amendment to permit additional dwelling units (ADUs) after a public meeting. Also approved reduced hours at the myFM Centre, a hockey association memorandum of understanding, and authorized a development charge reduction program application. Enhanced accessible parking markings were approved for municipal lots and downtown, while a narrower motion for downtown-only painting was defeated. Several policies and agreements were adopted, including a shared service agreement for economic development and support for a return to property tax reassessment.

• Approved ADU zoning bylaw amendment (carried)
• Approved myFM Centre reduced weekday 9pm, weekend 2pm hours (carried)
• Approved MoU with Renfrew Minor Hockey Association (carried)
• Defeated motion for downtown-only accessible parking painting (defeated)
• Approved enhanced accessible parking in both lots and downtown (carried)
• Authorized Hall Avenue reconstruction design scope change (carried)
• Directed staff to submit Development Charge Reduction Program application (carried)
• Supported province return to property tax assessment cycle (carried)

Special Council Meeting

This special council meeting consists primarily of a closed session to conduct final interviews for the Director of Community and Recreational Services position. Council will discuss personal matters and labour relations under the Municipal Act before reconvening to report. No public decisions are expected.

• Closed session under Section 239(2)(b) and (d) for final interviews for Director of Community and Recreational Services

Council held a closed session to conduct final interviews for the Director of Community and Recreational Services. After rising, they directed staff and county HR to negotiate an employment agreement with the preferred candidate. The motion was carried.

• Directed staff to negotiate employment agreement with preferred candidate (carried)

Regular Council Meeting

Council will decide on the 2026 property tax rates, penalty and interest rates, and the Downtown BIA levy. They will also award contracts for road rehabilitation ($964,341) and water treatment plant filter engineering ($174,274), extend draft approval for the Hunter Gate Subdivision, and appoint municipal by-law enforcement officers. Other items include a flag policy review and an MOU with the ATV club for parking at Ma-te-Way Park.

• Set 2026 property tax rates and penalty/interest (By-law 2026-47)
• Award $964,341 road rehabilitation contract to D Rock Paving
• Award $174,274 engineering services for water treatment plant filter rehabilitation to J.L. Richards
• Extend draft plan approval for Hunter Gate Subdivision (County File 47T-92002)
• Appoint three staff as Municipal Bylaw Enforcement Officers (By-law 2026-49)

Council awarded a $964,341 miscellaneous road rehabilitation contract to D Rock Paving and approved a northbound left-turn signal pilot project at Raglan and Renfrew. They also extended draft approval for the Hunter Gate subdivision, appointed three staff as by-law enforcement officers, and adopted the 2026 property tax rates and BIA levy. Several policies and MOUs were updated, including a two-year parking agreement with the Renfrew County ATV Club.

• Awarded $964,341 road rehabilitation contract to D Rock Paving (carried)
• Approved northbound left-turn signal pilot project at Raglan St S & Renfrew Ave W in 2026 (carried)
• Supported extension of Hunter Gate subdivision draft approval (carried)
• Appointed Chief Building Official, Protective Services Coordinator, Fire Director as Municipal By-law Enforcement Officers (carried)
• Adopted 2026 property tax rates and BIA levy (carried)
• Approved revised Flag Policy and Indemnification Policy (carried)
• Approved two-year MOU with Renfrew County ATV Club for parking at Ma-te-Way Park (carried)
• Awarded $174,274 engineering services for water treatment plant filter rehabilitation to J.L. Richards (carried)

Regular Closed Session Council Meeting

Renfrew Town Council is meeting in closed session to discuss a quarterly tenant update and a request from Renfrew Hydro Inc. as its sole shareholder. These items involve security, trade secrets, and negotiation strategy. The council will reconvene in open session later to report any decisions.

• Quarterly tenant update (confidential)
• Renfrew Hydro Inc. sole shareholder request (confidential negotiations)

Council received the monthly tenant update as information. It directed Renfrew Hydro Inc. to review and amend its by-laws and articles to align with good governance principles, preserving council's authority to appoint board representatives with a composition of three independent directors and two council-appointed members.

• Received Monthly Tenant Update as information
• Directed Renfrew Hydro Inc. to amend By-Law No. 1 and Articles of Corporation to ensure good governance and preserve council's authority to appoint board representatives (3 independent + 2 council-appointed)

Renfrew Public Library Board

The Renfrew Public Library Board will approve the April 2026 meeting minutes and accept the April 2026 financial statement. They will also discuss a report on LSC liquidation and S. Mercer priorities, including funding proposals and a related quote.

• Approve regular board meeting minutes from April 21, 2026
• Accept April 2026 financial statement
• Review LSC Liquidation & S. Mercer Priorities Report with funding proposals
• Consider KLquote_703.pdf related to priorities

The board approved the minutes of the previous meeting and accepted the April 2026 financial statement. Discussions included e-book supplier options, hiring for maternity leave replacements, and a new location for the community bulletin board. No major policy decisions or new initiatives were adopted.

• Approved minutes of April 21, 2026 meeting (RPL-26-05-01, carried)
• Accepted April 2026 Financial Statement (RPL-26-05-02, carried)

Regular Council Meeting

Council will vote on a $4,515,000 construction contract with Thomas Cavanagh Construction for the Munroe Harry reconstruction project. They will also set final 2026 tax rates and the BIA tax rate, approve several MOUs (with Renfrew Minor Hockey, Michelle's School of Performing Arts, and the Lions Club for dog park upgrades), and adopt a resolution urging provincial police funding reform.

• $4.5M construction contract for Munroe Harry reconstruction with Thomas Cavanagh Construction
• Approval of 2026 final tax rates and BIA tax rate
• Memorandum of Understanding with Renfrew Lions Club for dog park upgrades at Ma-te-Way Park
• Official Plan Amendment No. 16 and new Waste Management By-Law
• Resolution requesting provincial financial assistance for OPP policing costs

Council approved the 2026 final tax rates, including County, education, and Town portions. Several memoranda of understanding were authorized, including with Michelle’s School of Performing Arts and the Renfrew Lions Club for dog park upgrades. Council also passed a resolution urging the province to reform police funding and adopted multiple by-laws, including an Official Plan amendment and a construction agreement for the Munroe/Harry Reconstruction Project.

• Approved 2026 Final Tax Rates
• Approved MOU with Michelle’s School of Performing Arts
• Approved MOU with Renfrew Lions Club for dog park upgrades
• Received 2025 Landfill Monitoring Report and Updated Landfill Financial Liability Estimate as information
• Approved investment policy amendments
• Approved 2026 BIA tax rate
• Delegated up to 3 council members for CRS Director first-round interviews
• Adopted resolution requesting provincial financial assistance for police services

Economic Development Advisory Committee

The Economic Development Advisory Committee will hold its final meeting on May 12, 2026, then be formally disbanded. Members will hear updates on municipal property, trail signage, tourism, and downtown BIA events.

• County of Renfrew Trail Wayfinding and Commercial Signage Corporate Policy update
• Town of Renfrew Tourism Communication Update
• Downtown Renfrew BIA reports on Music in the Square and Heart of Renfrew Market, plus final map draft design
• Committee formally disbanded effective after this meeting

Quorum was not achieved, so the committee could not conduct any official business. The committee formally disbanded effective after this meeting. The only action taken was confirming the March 10, 2026 minutes, which was procedural.

• Confirmed March 10, 2026 meeting minutes (procedural, no quorum)

Special Council Meeting

Council will convene in closed session for tenant matters and legal advice, then reconvene publicly to consider awarding the Munroe and Harry Reconstruction project to an alternative bidder. This item was deferred from the April 28 Committee of the Whole meeting.

• Closed session: Tenant matters at myFM Centre and 1 Innovation Drive
• Closed session: Potential economic development opportunity
• Closed session: Legal opinion on procurement and tender of Munroe Harry Reconstruction
• Award of Munroe and Harry Reconstruction (Tender 2026-03-IPWE) to alternative bidder

Council awarded the Munroe/Harry Reconstruction Project to Thomas Cavanagh Construction at a total cost of $4,515,000, excluding HST, despite not being the lowest bidder. Discussion clarified the town's procurement policy and bidder evaluation. Council also directed staff on tenant matters and an economic development initiative in closed session.

• Awarded Munroe/Harry Reconstruction to Thomas Cavanagh Construction ($4,515,000, carried)
• Directed staff to proceed as directed in closed on tenancy at myFM Centre (carried)
• Received information on tenant matters at 1 Innovation Drive, staff to proceed as directed (carried)
• Directed staff to proceed on potential economic development initiative (carried)
• Received legal opinion on procurement policy related to Munroe Harry Reconstruction (carried)

Regular Council Meeting

Council will consider awarding a $3,497,000 contract to Lemieux Excavation for reconstructing Munroe and Harry streets. They will also vote on adopting Official Plan Amendment No. 16, approving a $5,000 CIP grant for a facade improvement at 142 Raglan St S, and executing a gas tax funding agreement for $245,313. Other items include a land sale at 210 Ready Ave, policy updates, and disbanding the Economic Development Advisory Committee.

• Award Munroe/Harry reconstruction to Lemieux Excavation for $3,497,000
• Adopt Official Plan Amendment No. 16 with Algonquins of Ontario comments
• Approve $5,000 CIP grant for H&R Block/Renfrew Reset at 142 Raglan St S
• Execute $245,313 gas tax agreement with Ministry of Transportation
• Authorize sale of 210 Ready Ave property

Council deferred the award of the Munroe/Harry Reconstruction project to a May 5 special meeting after multiple bids were defeated on tie votes. Other actions included adopting Official Plan Amendment #16, approving a full Community Improvement Plan review for $45,978, and denying a $5,000 CIP grant for 142 Raglan Street. Council also authorized the 2026 gas tax funding agreement and supported Prince Edward County's police funding motion.

• Deferred Munroe/Harry Reconstruction award to May 5 special meeting (carried)
• Adopted OPA #16 with Algonquins of Ontario comments (carried)
• Approved full CIP review at $45,978 (carried)
• Denied CIP grant for 142 Raglan Street ($5,000, defeated on tie vote)
• Authorized 2026 Dedicated Gas Tax funding ($245,313) and Sunshine Coach grants (carried)
• Approved workplace violence, harassment, and health & safety policy amendments (carried)
• Adopted 2026 Citizen of the Year Working Group terms (carried)
• Supported Prince Edward County's sustainable police funding motion (carried)

Renfrew Public Library Board

The Renfrew Public Library Board will vote on a revised policy governing library use during elections (OP-13). They will also review a funding proposal related to the LSC Liquidation and S. Mercer Bequest. The board will accept the March 2026 financial statement and annual report, and convene closed session for personnel and labour matters.

• Vote on revised OP-13 Library & Elections policy
• Consider funding proposal from LSC Liquidation & S. Mercer Bequest
• Accept March 2026 financial statement
• Review 2025 annual report infographic
• Closed session for personal matters and labour negotiations

The Renfrew Public Library Board accepted the March 2026 financial statement and approved a monthly $400 cap on Hoopla streaming services starting May 1. They also revised the Library and Elections policy and discussed allocating a $19,000 bequest and LSC liquidation funds, but deferred spending decisions to a future meeting.

• Approved March 2026 financial statement (carried)
• Revised OP-13 Library and Elections policy (carried)
• Approved previous meeting minutes (carried)
• Deferred bequest and LSC fund allocation decisions to next meeting

Special Council Meeting

This special council meeting is primarily to convene a closed session under the Municipal Act to discuss a legal update and a tenant proposal from myFM. The remainder of the meeting is procedural.

• Closed session for legal update and litigation matter
• Closed session for myFM tenant proposal

Council held a closed session to discuss legal updates and a tenant proposal for the myFM Centre. After reconvening, they passed two motions directing staff and legal counsel to proceed as identified in closed session. No other substantive decisions were made.

• Directed staff and legal counsel to proceed with directions on legal matters (carried)
• Directed staff to proceed as directed on tenancy at the myFM Centre (carried)

Regular Council Meeting

Council will decide on adopting OPA No. 16, which updates the town's official plan with changes from the Algonquins of Ontario. Other key items include repealing the waste management by-law, approving recreation service agreements with two townships, and selling municipal property at 210 Ready Avenue. A delegation also requests that council consider using subject matter experts.

• Adoption of OPA No. 16, updating the Official Plan
• Repeal and replace Waste Management By-Law 103-2024
• Sale of municipally-owned property at 210 Ready Avenue
• Recreation service agreements with Township of Admaston/Bromley and Township of Horton
• Motion for speed sign enforcement on Veterans Boulevard and Raglan Street South

Council adopted several by-laws and policies, including repealing and replacing the Waste Management By-Law (103-2024). They also approved temporary speed display units on Veterans Boulevard and Raglan Street South, and endorsed a letter supporting elected school board trustees. A delegation was deferred, and the Official Plan Amendment No. 16 was referred to the next meeting due to the planner's absence.

• Repealed and replaced Waste Management By-Law 103-2024 (carried)
• Approved temporary speed display units on Veterans Blvd and Raglan St S (carried)
• Endorsed letter from Renfrew County District School Board supporting elected trustees (carried)
• Approved changes to Accountability and Transparency Policy (carried)
• Approved changes to Public Notice Policy (carried)
• Passed recreation service agreements with Admaston/Bromley and Horton (By-law 2026-27, 2026-28)
• Appointed Kinsey Maxwell to Downtown BIA Board (By-law 2026-29)
• Referred Official Plan Amendment No. 16 to next meeting (no vote, due to absent planner)

Regular Council Meeting

Renfrew Town Council will consider adopting Official Plan Amendment 16 and a $90 fee waiver for a senior's home support event. The meeting also includes reports on emergency communications, water meter replacement, and a public dock feasibility study.

• Adoption of Official Plan Review – OPA No. 16
• Fee waiver of $90 + tax for Renfrew and Area Senior's Home Support
• Emergency button system for McGrimmon Holdings Fitness Centre
• Notice of Motion for water meter replacement reporting
• Notice of Motion for Bonnechere River public dock feasibility

Renfrew Town Council approved a series of policy amendments and by‑laws covering employee recognition, vehicle use, signage, electronic monitoring, code of conduct, and the Right‑to‑Disconnect, and adopted the 2026 Corporate Workplan. The council also approved a fee waiver for the Senior Home Support Visitor Centre, endorsed Whitby’s request for a provincial‑municipal fiscal review, and directed staff to report on the Neptune water‑meter replacement program and to study a public dock on the Bonnechere River. Additional actions included installing an emergency communication button at the McGrimmon Holdings Fitness Centre and deferring the adoption of Official Plan Amendment #16.

• Adopted amendments to Length of Service Recognition, Corporate Vehicle, Sign, Electronic Monitoring, Employee Code of Conduct, and Right‑to‑Disconnect policies (Carried)
• Adopted the 2026 Corporate Workplan (Carried)
• Approved fee waiver of $90 + tax for Senior Home Support Visitor Centre on May 30 (Carried)
• Endorsed Town of Whitby’s request for review of the Provincial‑Municipal Fiscal Framework; directed Mayor to send a support letter (Carried)
• Directed staff to provide interim and final reports on the Neptune water‑meter replacement program (Carried)
• Directed staff to investigate feasibility, design, cost, and partnerships for a public dock on the lower Bonnechere River (Carried)
• Recommended installation of an emergency button communication system at McGrimmon Holdings Fitness Centre (Carried)
• Deferred adoption of Official Plan Amendment #16 to a future Committee of the Whole meeting (Carried)

Regular Closed Session Council Meeting

Town Council is meeting in a closed session to discuss legal updates. The session is convened under the Municipal Act, 2001, regarding personal matters, litigation, and solicitor-client privilege.

• Closed session discussion on legal updates pursuant to Municipal Act sections 239(2)(b), (e), and (f)

The council voted to convene a closed session under the Municipal Act, and the motion passed. After the closed session, the council directed staff and legal counsel to proceed with the actions identified during that session. Both motions were carried without recorded vote tallies.

• Approved convening Closed Session under Municipal Act (motion carried)
• Approved directing staff and legal counsel to implement Closed Session directions (motion carried)

Renfrew Public Library Board

The Renfrew Public Library Board will consider several routine items, including approval of the February 18, 2026 meeting minutes and acceptance of the February 2026 financial statement. The board will also adopt a revised OP‑2 Safety, Security and Emergency policy. Additional reports such as the 2025 annual statistics and the 2026‑2030 strategic plan will be presented for information.

• Approve the Regular Board Meeting Minutes of February 18, 2026
• Accept the February 2026 Financial Statement
• Adopt the revised OP‑2 Safety, Security and Emergency policy
• Review the 2025 Annual Statistics report
• Monitor the Renfrew Public Library 2026‑2030 Strategic Plan

The Renfrew Public Library Board approved the February 2026 financial statement and accepted the revised OP-2 Safety, Security and Emergency policy. It also approved the minutes from the February 18, 2026 meeting. The board convened a closed session and later postponed, until further notice, the use of the leadership role job description discussed in that session.

• Approved February 2026 financial statement (carried)
• Accepted revised OP-2 Safety, Security and Emergency policy (carried)
• Approved minutes of February 18, 2026 meeting (carried)
• Constituted a closed session under the Public Libraries Act (carried)
• Postponed use of the leadership role job description (carried)

Regular Council Meeting

The Renfrew Town Council will consider several recommendations from the Committee of the Whole, including a transfer payment agreement for the Health and Safety Water Stream Fund, adoption of the 2026 Water and Wastewater Rates By‑law, and approval of the Water Financial Plan. The meeting also includes policy amendments for Length of Service Recognition, Use of Corporate Vehicle, and the Corporate Website, each to be brought forward as by‑laws. All items are presented for council decision at the regular meeting on March 10, 2026.

• Transfer Payment Agreement for Heath and Safety Water Stream Fund (HSWSF)
• Adoption of the 2026 Water and Wastewater Rates By‑law
• Adoption of the Water Financial Plan
• Amendments to the Length of Service Recognition Policy
• Adoption of the Corporate Website Policy

The Committee of the Whole recommended and Council adopted the 2026 Water and Wastewater Rates By‑law, passing it 3‑2. It also approved a Transfer Payment Agreement for the Health and Safety Water Stream Fund, adopted the Water Financial Plan, and accepted several policy amendments and by‑law updates. Additionally, the Council approved a $36,000 contribution to the Renfrew & Area Health Services Village and adopted a new Corporate Website Policy.

• Adopt 2026 Water and Wastewater Rates By‑law (YEA 3, NAY 2) – Carried
• Approve Transfer Payment Agreement for Health and Safety Water Stream Fund – Carried
• Adopt Water Financial Plan and direct regulatory actions for drinking water license – Carried
• Approve amendments to Length of Service Recognition Policy – Carried
• Approve amendments to Use of Corporate Vehicle Policy – Carried
• Approve additional recommendations to the Town’s Sign By‑law – Carried
• Approve $36,000 contribution to Renfrew & Area Health Services Village for 2025 – Carried
• Adopt new Corporate Website Policy – Carried

Economic Development Advisory Committee

The Economic Development Advisory Committee is discussing ways to enhance local tourism and trail use. The body will review a proposal to create a Tourism Task Force and provide recommendations to Town Council regarding parking for the Renfrew County ATV Club.

• Proposed creation of a Tourism Task Force to coordinate events and funding
• Recommendations for partnering with and supporting Renfrew County ATV Club parking
• Discussion of the 'Ride Renfrew' initiative for adventure and trail tourism
• Update on the provincial widening of Highway 17 between Renfrew and Arnprior
• Reports on tourism marketing, trail wayfinding, and the Eastern Ontario Rail Trail Loop

The Economic Development Advisory Committee received the Renfrew County ATV Club Parking report as information and agreed to develop recommendations for town council. A motion to recommend the creation of a Tourism Task Force was defeated. The committee also approved the minutes from the February 10, 2025 meeting.

• Received “Renfrew County ATV Club Parking” report as information; will provide recommendations (Carried)
• Defeated motion to recommend creation of a Tourism Task Force and staff report (Defeated)
• Approved minutes of February 10, 2025 meeting (Carried)

Regular Closed Session Council Meeting

The Renfrew Town Council will hold a closed‑session meeting on February 24, 2026. The session will be limited to designated officials and will cover legal matters, a recreation agreement with Horton Township, tenant account status, and tax arrears updates. No public decisions or agenda items are listed beyond these topics.

• Legal opinion regarding Contaminate Attenuation Zone (CAZ) workplan and land exploration process
• Recreation agreement with Horton Township
• Tenant account status update
• Tax arrears update
• Legal matters for council direction

The council adopted several resolutions from the closed session. It directed the town solicitor to act on legal matters, received a legal opinion on landfill ECA compliance and ordered staff to negotiate properties in the Contaminate Attenuation Zone. It also instructed staff to negotiate a recreation agreement, address tenant lease balances, and follow up on the property tax arrears report.

• Convene closed session with specified staff present (carried)
• Direct town solicitor to proceed with legal matters per closed‑session directions (carried)
• Receive legal opinion on landfill ECA compliance; staff to negotiate CAZ properties (carried)
• Direct staff to negotiate recreation agreement with Horton Township (carried)
• Receive legal opinion on tenant lease balances; staff to take necessary actions (carried)
• Receive property tax arrears report; staff to act per closed‑session direction (carried)

Regular Council Meeting

Town Council is meeting to decide on 2026 utility rates and a new procurement policy. The body will also consider a $36,000 contribution to the Renfrew & Area Health Services Village and a request for a third-party review of local power and hydro entities.

• Adoption of 2026 Water and Wastewater Rates By-Law (BL 2026-13)
• Proposed $36,000 contribution to Renfrew & Area Health Services Village
• Adoption of Procurement Policy By-Law (BL 2026-12)
• MOU with RCDSB for a throwing pad at Renfrew Collegiate Institute
• Motion to investigate costs for a third-party review of Renfrew Power Generation and Renfrew Hydro Inc.

The Committee of the Whole approved a $36,000 contribution to the Renfrew & Area Health Services Village. A motion to allow Council members to access municipal funds for legal advice in Integrity Commissioner investigations was defeated 1‑6. The Council also endorsed the OPG Tree Planting Partnership, approved a Memorandum of Understanding for the RCI Throwing Pad, and deferred the 2026 water and wastewater rates until a later meeting.

• Approved $36,000 health services village contribution (carried)
• Defeated legal‑advice funding motion (Yea 1: McDonald; Nay 6: Sidney, Emon, Legris, McWhirter, Cybulski, Dick)
• Endorsed OPG Tree Planting Partnership (carried)
• Approved MOU with RCDSB for Throwing Pad (carried)
• Deferred 2026 Water and Wastewater Rates until next meeting (carried)
• Approved draft Entrance Policy and directed by‑law preparation (carried)
• Approved Corporate Website Policy and directed by‑law preparation (carried)
• Authorized Mayor and Treasurer to sign Audit Engagement Letter and Council members to sign Audit Planning Letter (carried)

Renfrew Public Library Board

The Renfrew Public Library Board is meeting to vote on the adoption of its 2026-2030 Strategic Plan. The board is also considering leadership appointments and a one-day library closure for staff training.

• Adoption of the 2026-2030 Renfrew Public Library Strategic Plan
• Appointment of Chief Librarian Murdock as Acting Chief Executive Officer
• Appointment of Acting CEO/Chief Librarian Murdock as Board Secretary / Treasurer
• Proposed library closure on Thursday, April 30, 2026, for all-staff training
• Acceptance of the January 2026 Financial Statement

The Renfrew Public Library Board approved the January 19, 2026 minutes and accepted the January 2026 financial statement. It adopted the 2026‑2030 Strategic Plan after recommended edits. The Board appointed Chief Librarian Murdock as Acting Chief Executive Officer and also as Board Secretary/Treasurer with banking authority. It approved a one‑day library closure on April 30, 2026 for staff training and formed a committee to draft a job description for the upcoming leadership role.

• Approved January 19, 2026 minutes (RPL-26-02-01) – carried
• Accepted January 2026 financial statement (RPL-26-02-02) – carried
• Adopted 2026‑2030 Strategic Plan after edits (RPL-26-02-03) – carried
• Appointed Chief Librarian Murdock as Acting CEO (RPL-26-02-04) – carried
• Appointed Murdock as Board Secretary/Treasurer with banking access (RPL-26-02-05) – carried
• Approved library closure on April 30, 2026 for staff training (RPL-26-02-06) – carried
• Constituted Closed Session per Public Libraries Act (RPL-26-02-07) – carried
• Formed Committee to develop leadership role job description (RPL-26-02-08) – carried

Economic Development Advisory Committee

The Economic Development Advisory Committee will hear a presentation on active tourism by the Ottawa Valley Cycling and Active Transportation Alliance, receive updates from the County of Renfrew, Downtown Renfrew BIA, and the Renfrew & Area Chamber of Commerce, and consider two items: a recommendation that Renfrew Town Council direct staff to research adventure and trail tourism models (Ride Renfrew initiative), and a proposal to develop a tourism task‑force mandate. The committee will also confirm the minutes from the January 13, 2026 meeting.

• Presentation on active tourism by Bob Peltzer and Lesley Cassidy (Ottawa Valley Cycling and Active Transportation Alliance)
• Recommendation to direct staff to research adventure and trail tourism models (Ride Renfrew initiative)
• Proposal to create a tourism task‑force mandate
• Confirmation of minutes from the January 13, 2026 meeting
• Updates from County of Renfrew, Downtown Renfrew BIA, and Renfrew & Area Chamber of Commerce

The Economic Development Advisory Committee adopted a resolution recommending that Renfrew Town Council direct staff to research other municipalities that have incorporated adventure and trail tourism into their economic development strategies and report back with findings. The committee also approved the minutes of the January 13, 2026 meeting. Both resolutions were moved by Jon Pole and were carried.

• Recommend Council direct staff to research adventure and trail tourism models – carried
• Confirm January 13, 2026 meeting minutes – carried

Regular Council Meeting

Town Council will decide on several equipment purchases and a zoning amendment for 23 Booth Road. The body is also reviewing a procurement policy and a potential new mechanism for Council members to access legal funds during Integrity Commissioner investigations.

• Purchase of a 624P Wheel Loader from Brandt/Deere for $414,061.44
• Zoning By-law Amendment for 23 Booth Road (By-law 2026-10)
• 2025 contribution of $36,000 to the Renfrew & Area Health Services Village
• Agreement with Miller Waste Systems for non-eligible recyclable collection
• Planning Services Agreement with the County of Renfrew for interim planning advice

The council approved the award of a 624P Wheel Loader for Public Works at a cost of $414,061.44. It also adopted amendments to the Procurement Policy, waived a $225 digital‑sign fee for the Renfrew & Area Food Bank, and approved a banner for the Women’s Sexual Assault Centre campaign. Several items were deferred to the next meeting, and a new Sport and Recreation Wall of Fame Working Group was established.

• Approved award for purchase of 624P Wheel Loader for $414,061.44 (Resolution 26-02-07) – Carried
• Approved amendments to the Procurement Policy and directed staff to bring forward a by‑law (Resolution 26-02-05) – Carried
• Waived digital sign advertising fees ($225) for Renfrew & Area Food Bank (Resolution 26-02-10) – Carried
• Approved banner for Women’s Sexual Assault Centre campaign (Resolution 26-02-11) – Carried
• Deferred Municipal Funds for Legal Advice Report to Feb 24 2026 (Resolution 26-02-04) – Carried
• Deferred Renfrew & Area Health Services Village follow‑up to Feb 24 2026 (Resolution 26-02-06) – Carried
• Directed staff to draft a Memorandum of Understanding for Renfrew County ATV Club Parking (Resolution 26-02-08) – Carried
• Adopted final resolutions from Committee of the Whole, establishing a Sport and Recreation Wall of Fame Working Group (Resolution 26-02-13) – Carried

Regular Council Meeting

Renfrew Town Council will meet as a Committee of the Whole to consider several reports and recommendations. Items include a zoning by‑law amendment for 23 Booth Rd, the award of two equipment tenders totaling $497,672, adoption of borrowing and interim tax levy by‑laws, and approval of the 2024 financial statements. The council will also receive updates on the Official Plan review and the Sport and Recreation Wall of Fame working group.

• Zoning By‑Law Amendment – 23 Booth Rd (Application D‑14‑156)
• Award of Tender 2025‑16‑IPWE: Single‑Axle Plow Truck to Freightliner North Bay – $379,626 (excl. HST)
• Award of Tender 2025‑17‑IPWE: 1 Ton 4x4 Pickup Truck to Mack Mackenzie Motors – $118,046 (excl. HST)
• Adoption of Borrowing By‑Law 2026 to authorize borrowing for operating and capital expenditures
• Adoption of Interim Tax Levy By‑Law 2026 establishing tax due dates, penalties and interest

Council adopted final resolutions from the Committee of the Whole, authorizing borrowing to meet operating and capital expenditures for 2026 and establishing an interim tax levy with penalties and interest for late payments. The council also approved a zoning by‑law amendment for 23 Booth Road, created a Sport and Recreation Wall of Fame Working Group, and authorized two equipment tenders. Additional items included approval of the 2024 financial statements and deferral of a Code of Conduct amendment for further review.

• Established Renfrew Sport and Recreation Wall of Fame Working Group and appointed Councillor Cybulski (unanimous)
• Recommended entering a Planning Services Agreement with the County of Renfrew (Carried)
• Approved Application D-14-156 zoning by‑law amendment for 23 Booth Road (Carried)
• Authorized award of Tender 2025-16-IPWE Single Axle Plow Truck to Freightliner North Bay for $379,626 (Carried)
• Authorized award of Tender 2025-17-IPWE 1‑ton 4x4 Pickup to Mack Mackenzie Motors for $118,046 (Carried)
• Approved the Town of Renfrew financial statements for the year ended December 31, 2024 (Carried)
• Deferred adoption of amended Council Code of Conduct and Formal Complaint Procedure to a future meeting (Carried)
• Authorized borrowing for 2026 operating and capital expenditures and approved an interim tax levy with penalties and interest (Carried)

Regular Closed Session Council Meeting

At the closed‑session meeting, Renfrew Town Council will hear updates on a personnel matter and on two municipal real‑estate sales (210 Ready Avenue and 436 Lisgar Avenue). The council will also receive a report on tax arrears and property listings, and legal opinions concerning a procurement policy for elected‑member bids and a code‑of‑conduct/by‑law merge. A document‑disclosure issue related to the postponed September 9 meeting will be reviewed.

• HR matter and update (personal employee issue)
• Real estate sales update – 210 Ready Ave
• Real estate sales update – 436 Lisgar Ave
• Tax arrears and property listing update
• Legal opinion on procurement policy for elected member bids

During the open session, Council carried several motions directing staff actions. Staff were instructed to continue addressing human‑resource matters, to finalize negotiations for properties at 210 Ready Ave and 436 Lisgar Ave, and to address tax‑arrears properties. Council also ordered an updated procurement policy report for the February 10 meeting and received a legal opinion on merging the Code of Conduct with the Procedural By‑Law.

• Directed staff to continue addressing human‑resource matters (carried)
• Directed staff to finalize negotiations for the property at 210 Ready Ave (carried)
• Directed staff to finalize negotiations for the property at 436 Lisgar Ave (carried)
• Received the Property Tax Arrears Summary as information and directed staff to address identified properties (carried)
• Directed staff to bring an updated Procurement Policy Report to the February 10, 2026 meeting (carried)
• Received a written legal opinion on combining the Council Code of Conduct with the Procedural By‑Law (carried)
• Reviewed confidential information considered by the Mayor during the September 9, 2025 meeting postponement decision process (carried)

Special Council Meeting

The Town of Renfrew Council will vote to convene a closed session to discuss personal matters related to the Chief Administrative Officer hiring process, including confidential trade‑secret information. The recommendation cites sections 239(2)(b) and 239(2)(i) of the Municipal Act, 2001. The agenda also lists upcoming regular council meetings on January 27, 2025.

• Closed session recommendation to discuss CAO hiring process (Section 239(2)(b) and 239(2)(i) of the Municipal Act, 2001)
• Upcoming Regular Closed Council Meeting – January 27, 2025 at 10:00 p.m.
• Upcoming Regular Council Meeting – January 27, 2025 at 5:30 p.m.

The council approved a resolution to convene a closed session under Municipal Act sections 239(2)(b) and (i), focusing on the CAO hiring process. It also approved a resolution directing the mayor and reeve to finalize an agreement with the acting chief administrative officer. Both motions were carried.

• Authorized closed session under Municipal Act sections 239(2)(b) and (i) (carried)
• Directed mayor and reeve to finalize agreement with acting CAO (carried)