Renfrew, ON

Regular Council Meeting

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Regular Closed Session Council Meeting

This is a regular closed session council meeting for the Town of Renfrew. The agenda contains only procedural boilerplate and no substantive items are listed for public review. No decisions, proposals, or discussions are detailed in the provided text.

Regular Council Meeting

This meeting agenda contains no substantive items. It appears to be purely procedural boilerplate, with only placeholders for titles and descriptions. No rezonings, contracts, or public hearings are listed.

• No actionable items listed

Renfrew Public Library Board

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Regular Council Meeting

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Special Council Meeting

The Renfrew Town Council will convene a special meeting to discuss organizational restructuring. This discussion will take place in a closed session to address labour relations and impacts on specific employees.

• Closed session regarding organizational restructuring
• Discussion of labour relations and employee negotiations

Council held a special meeting and went into closed session to discuss organizational restructuring, labour relations, and personal employee matters. After reconvening, Council received the restructuring report and noted support for the CAO's exercise of delegated authority. No other substantive decisions were made.

• Approved closed session resolution 26-09-01 (carried)
• Received organizational restructuring report and supported CAO's delegated authority (resolution 26-09-02, carried)

Regular Council Meeting

This agenda appears to be procedural boilerplate with no specific decisions or discussions noted. The provided text consists only of metadata and interface elements.

Council approved a new five-year agreement with the Renfrew Junior Hockey Club Inc., with an option for the club to extend another five years. Council also gave non-binding transitional budget direction tied to the 'Operating Budget - Base Level' scenario, tapering to about 3% by 2029. Council directed staff to report back on extending water/wastewater services and a utility agreement with Admaston Bromley for housing near Dragonfly Golf Links, and directed staff to discuss funding challenges with Bernadette McCann House. A motion to have Town staff video record client or family messages about the Community Living dispute was defeated.

• Approved new 5-year agreement with Renfrew Junior Hockey Club Inc., with option to extend 5 more years
• Approved transitional budget direction based on 'Operating Budget - Base Level' scenario, tapering to about 3% by 2029 (non-binding)
• Directed staff to bring a scoping and terms of reference report on extending water/wastewater service and a utility agreement with Admaston Bromley near Dragonfly Golf Links
• Directed staff to discuss funding challenges with Bernadette McCann House and report back to Council
• Defeated motion to have Town communication staff video record 10 or 15 messages from clients or families associated with CLRCS
• Approved letter from Mayor to Province, Premier Ford and Minister Parsa on the Community Living labour dispute (15 weeks)
• Passed By-law 2026-70 (Corporate Identity and Branding Policy) and By-law 2026-71 (lease with Q Cycle and Sport)
• Proclaimed September 18, 2026 as Recovery Day in the Town of Renfrew

Regular Council Meeting

This agenda contains only procedural boilerplate with no specific items listed for discussion or decision.

Council declared several town-owned properties surplus, including vacant lots on Centennial Drive, Mayhew Street, and Froats Street, three properties at O'Brien Road and Mask Road, and the East Secondary Lands phases 1A, 2, 3, and 4. It also directed staff to research the ownership of Victoria Park before any potential sale. Council approved a five-year fire dispatch agreement with the Brockville Fire Department, with an option to extend two years, and passed several by-laws including appointing Eric Withers as CAO.

• Declared Centennial Drive, Mayhew Street, and Froats Street vacant lots surplus (carried)
• Declared three O'Brien Road/Mask Road properties surplus, excluding Haramis Park and Visitor Information Centre lands (6-0)
• Declared East Secondary Lands phases 1A, 2, 3, 4 surplus and directed staff to issue expression of interest for phase 1A (carried)
• Directed staff to research Victoria Park ownership and report back (carried)
• Granted CAO delegated authority to sell surplus land at not less than 10% below appraised value during Restricted Act Period (carried)
• Approved five-year fire dispatch agreement with Brockville Fire Department, with two-year extension option (carried)
• Approved updated Corporate Branding and Identity Policy (carried)
• Passed by-laws including MOU with Heritage Renfrew, roof replacement contract, landfill scale house construction, and CAO appointment (carried)

Special Council Meeting

Renfrew Town Council will consider awarding a contract to Yemen Electric for the construction and installation of a landfill scale house. The meeting is scheduled for Thursday, July 16, 2026.

• Award of RFT 2026-10-DE Construction and Installation of Landfill Scale House
• Contract amount: $122,606.49 (including HST)
• Contractor: Yemen Electric
• Regular Council Meeting scheduled for August 11, 2026

Council awarded the contract for construction and installation of the Landfill Scale House to Yemen Electric for $122,606.49, including non-refundable HST. The motion was carried with no discussion. No other substantive decisions were made at this special meeting.

• Awarded RFT 2026-10-DE for Construction and Installation of Landfill Scale House to Yemen Electric for $122,606.49 (including non-refundable HST)

Regular Closed Session Council Meeting

This is a procedural closed session agenda with no public decisions to be made. Council will convene with staff to discuss personnel matters, legal issues, and land sales in private.

• Quarterly updates on land sales and legal matters
• Expression of interest for tenant space at myFM Centre
• Quarterly update on human resource matters
• CAO recruitment update
• Monthly update on tenant matters

Council held a closed session and, upon rising, approved six motions. It accepted the Expression of Interest from Q Cycle & Sport as the successful bid for tenant space at the myFM Centre and directed staff to negotiate final terms. Council also directed staff to negotiate a purchase price for 436 Lisgar Ave, obtain details on the potential surplus of 67 Argyle Street (Recreation Centre), pursue legal action on a tenant matter at the myFM Centre, assess the BEI slab, and negotiate employment terms with the preferred CAO candidate. All motions were carried.

• Accepted Q Cycle & Sport's Expression of Interest for myFM Centre tenant space and directed staff to negotiate final terms (Carried)
• Directed staff to negotiate final purchase price and terms for 436 Lisgar Ave (Carried)
• Directed staff to obtain details on potential surplus of 67 Argyle Street (Recreation Centre) and report back in August (Carried)
• Authorized Legal Counsel to pursue legal action on a tenant matter at the myFM Centre (Carried)
• Directed staff to proceed with assessment of the BEI slab and report back on next steps (Carried)
• Directed Renfrew County HR to negotiate employment terms with preferred CAO candidate (Carried)

Regular Council Meeting

Council is reviewing a 10-year long-term budget outlook and deciding on several infrastructure and property matters. Key decisions include awarding a roofing contract, managing surplus town properties, and updating municipal policies.

• Roof replacement at 1 Innovation Drive awarded to Garland DBS Canada Inc. and J.G. Fitzgerald & Sons Ltd. for $326,685
• Investigation of potential surplus town properties on Centennial Drive, Victoria Park, Mayhew Street, and Froats Street
• Approval to replace a 2015 Chevrolet Silverado 2500 for the Recreation Department
• Resolution requesting the Province of Ontario transition to a stable, non-competitive funding model for fire services
• Adoption of by-laws for a Salt Management Plan and a shared economic development agreement with Renfrew County

Council awarded the partial roof replacement project at 1 Innovation Drive to Garland DBS Canada Inc. and J.G. Fitzgerald & Sons Ltd. for $326,685.00, excluding HST, and directed staff to proceed with tender for replacement of all six rooftop units. Council also approved retaining the Recreation Department's 2015 Chevrolet Silverado 2500 (T-11) as an active fleet vehicle, approved a Memorandum of Understanding with Heritage Renfrew, and directed staff to investigate four town-owned properties for potential surplus. A resolution calling on the Province of Ontario to transition to a stable, non-competitive funding model for fire services was carried.

• Awarded partial roof replacement at 1 Innovation Drive to Garland DBS Canada Inc. and J.G. Fitzgerald & Sons Ltd. for $326,685.00, excluding HST
• Directed staff to proceed with tender for replacement of all six rooftop units at 1 Innovation Drive
• Approved replacement of Recreation Department's 2015 Chevrolet Silverado 2500 (T-11) and retention of existing vehicle as active fleet vehicle
• Approved Memorandum of Understanding between Town of Renfrew and Heritage Renfrew
• Directed staff to investigate four town-owned properties for potential surplus and approved allocating 10% of land sale proceeds to surplus land program
• Carried resolution calling on Province of Ontario to transition to stable, non-competitive funding model for fire services
• Adopted by-laws including MOU with Renfrew Minor Hockey Association, Salt Management Plan, and revised policies
• Directed staff to submit application to Build Communities Strong Fund for building improvements at 1 Innovation Drive and backup generator at myFM Centre

Renfrew Public Library Board

The Renfrew Public Library Board will handle routine administrative business, including approving May financials and usage statistics. Trustees will review draft updates to proctoring and meeting room policies. A closed session will address future leadership and staffing negotiations. The agenda is largely procedural with standard board evaluations and strategic monitoring.

• Review of OP-15 (Proctoring) and OP-8 (Meeting Room) policy drafts
• Approval of May 2026 financial statement and library usage statistics
• Closed session on future library leadership and employee negotiations
• Board evaluation forms to be completed by trustees by August 2026

Regular Council Meeting

Council will consider several municipal policy updates, including new zoning for additional dwelling units and revised salt management practices. They are also reviewing infrastructure projects like Hall Avenue reconstruction and downtown accessible parking enhancements.

• Zoning By-law Amendment for Additional Dwelling Units (D-14-157)
• Hall Avenue Reconstruction Design scope change
• myFM Centre reduced office hours proposal
• Renfrew Minor Hockey Association Memorandum of Understanding
• Enhanced painting of downtown accessible parking spaces

Council adopted a zoning bylaw amendment to permit additional dwelling units (ADUs) after a public meeting. Also approved reduced hours at the myFM Centre, a hockey association memorandum of understanding, and authorized a development charge reduction program application. Enhanced accessible parking markings were approved for municipal lots and downtown, while a narrower motion for downtown-only painting was defeated. Several policies and agreements were adopted, including a shared service agreement for economic development and support for a return to property tax reassessment.

• Approved ADU zoning bylaw amendment (carried)
• Approved myFM Centre reduced weekday 9pm, weekend 2pm hours (carried)
• Approved MoU with Renfrew Minor Hockey Association (carried)
• Defeated motion for downtown-only accessible parking painting (defeated)
• Approved enhanced accessible parking in both lots and downtown (carried)
• Authorized Hall Avenue reconstruction design scope change (carried)
• Directed staff to submit Development Charge Reduction Program application (carried)
• Supported province return to property tax assessment cycle (carried)

Special Council Meeting

This special council meeting consists primarily of a closed session to conduct final interviews for the Director of Community and Recreational Services position. Council will discuss personal matters and labour relations under the Municipal Act before reconvening to report. No public decisions are expected.

• Closed session under Section 239(2)(b) and (d) for final interviews for Director of Community and Recreational Services

Council held a closed session to conduct final interviews for the Director of Community and Recreational Services. After rising, they directed staff and county HR to negotiate an employment agreement with the preferred candidate. The motion was carried.

• Directed staff to negotiate employment agreement with preferred candidate (carried)

Regular Council Meeting

Council will decide on the 2026 property tax rates, penalty and interest rates, and the Downtown BIA levy. They will also award contracts for road rehabilitation ($964,341) and water treatment plant filter engineering ($174,274), extend draft approval for the Hunter Gate Subdivision, and appoint municipal by-law enforcement officers. Other items include a flag policy review and an MOU with the ATV club for parking at Ma-te-Way Park.

• Set 2026 property tax rates and penalty/interest (By-law 2026-47)
• Award $964,341 road rehabilitation contract to D Rock Paving
• Award $174,274 engineering services for water treatment plant filter rehabilitation to J.L. Richards
• Extend draft plan approval for Hunter Gate Subdivision (County File 47T-92002)
• Appoint three staff as Municipal Bylaw Enforcement Officers (By-law 2026-49)

Council awarded a $964,341 miscellaneous road rehabilitation contract to D Rock Paving and approved a northbound left-turn signal pilot project at Raglan and Renfrew. They also extended draft approval for the Hunter Gate subdivision, appointed three staff as by-law enforcement officers, and adopted the 2026 property tax rates and BIA levy. Several policies and MOUs were updated, including a two-year parking agreement with the Renfrew County ATV Club.

• Awarded $964,341 road rehabilitation contract to D Rock Paving (carried)
• Approved northbound left-turn signal pilot project at Raglan St S & Renfrew Ave W in 2026 (carried)
• Supported extension of Hunter Gate subdivision draft approval (carried)
• Appointed Chief Building Official, Protective Services Coordinator, Fire Director as Municipal By-law Enforcement Officers (carried)
• Adopted 2026 property tax rates and BIA levy (carried)
• Approved revised Flag Policy and Indemnification Policy (carried)
• Approved two-year MOU with Renfrew County ATV Club for parking at Ma-te-Way Park (carried)
• Awarded $174,274 engineering services for water treatment plant filter rehabilitation to J.L. Richards (carried)

Regular Closed Session Council Meeting

Renfrew Town Council is meeting in closed session to discuss a quarterly tenant update and a request from Renfrew Hydro Inc. as its sole shareholder. These items involve security, trade secrets, and negotiation strategy. The council will reconvene in open session later to report any decisions.

• Quarterly tenant update (confidential)
• Renfrew Hydro Inc. sole shareholder request (confidential negotiations)

Council received the monthly tenant update as information. It directed Renfrew Hydro Inc. to review and amend its by-laws and articles to align with good governance principles, preserving council's authority to appoint board representatives with a composition of three independent directors and two council-appointed members.

• Received Monthly Tenant Update as information
• Directed Renfrew Hydro Inc. to amend By-Law No. 1 and Articles of Corporation to ensure good governance and preserve council's authority to appoint board representatives (3 independent + 2 council-appointed)

Renfrew Public Library Board

The Renfrew Public Library Board will approve the April 2026 meeting minutes and accept the April 2026 financial statement. They will also discuss a report on LSC liquidation and S. Mercer priorities, including funding proposals and a related quote.

• Approve regular board meeting minutes from April 21, 2026
• Accept April 2026 financial statement
• Review LSC Liquidation & S. Mercer Priorities Report with funding proposals
• Consider KLquote_703.pdf related to priorities

The board approved the minutes of the previous meeting and accepted the April 2026 financial statement. Discussions included e-book supplier options, hiring for maternity leave replacements, and a new location for the community bulletin board. No major policy decisions or new initiatives were adopted.

• Approved minutes of April 21, 2026 meeting (RPL-26-05-01, carried)
• Accepted April 2026 Financial Statement (RPL-26-05-02, carried)

Economic Development Advisory Committee

The Economic Development Advisory Committee will hold its final meeting on May 12, 2026, then be formally disbanded. Members will hear updates on municipal property, trail signage, tourism, and downtown BIA events.

• County of Renfrew Trail Wayfinding and Commercial Signage Corporate Policy update
• Town of Renfrew Tourism Communication Update
• Downtown Renfrew BIA reports on Music in the Square and Heart of Renfrew Market, plus final map draft design
• Committee formally disbanded effective after this meeting

Quorum was not achieved, so the committee could not conduct any official business. The committee formally disbanded effective after this meeting. The only action taken was confirming the March 10, 2026 minutes, which was procedural.

• Confirmed March 10, 2026 meeting minutes (procedural, no quorum)

Regular Council Meeting

Council will vote on a $4,515,000 construction contract with Thomas Cavanagh Construction for the Munroe Harry reconstruction project. They will also set final 2026 tax rates and the BIA tax rate, approve several MOUs (with Renfrew Minor Hockey, Michelle's School of Performing Arts, and the Lions Club for dog park upgrades), and adopt a resolution urging provincial police funding reform.

• $4.5M construction contract for Munroe Harry reconstruction with Thomas Cavanagh Construction
• Approval of 2026 final tax rates and BIA tax rate
• Memorandum of Understanding with Renfrew Lions Club for dog park upgrades at Ma-te-Way Park
• Official Plan Amendment No. 16 and new Waste Management By-Law
• Resolution requesting provincial financial assistance for OPP policing costs

Council approved the 2026 final tax rates, including County, education, and Town portions. Several memoranda of understanding were authorized, including with Michelle’s School of Performing Arts and the Renfrew Lions Club for dog park upgrades. Council also passed a resolution urging the province to reform police funding and adopted multiple by-laws, including an Official Plan amendment and a construction agreement for the Munroe/Harry Reconstruction Project.

• Approved 2026 Final Tax Rates
• Approved MOU with Michelle’s School of Performing Arts
• Approved MOU with Renfrew Lions Club for dog park upgrades
• Received 2025 Landfill Monitoring Report and Updated Landfill Financial Liability Estimate as information
• Approved investment policy amendments
• Approved 2026 BIA tax rate
• Delegated up to 3 council members for CRS Director first-round interviews
• Adopted resolution requesting provincial financial assistance for police services

Special Council Meeting

Council will convene in closed session for tenant matters and legal advice, then reconvene publicly to consider awarding the Munroe and Harry Reconstruction project to an alternative bidder. This item was deferred from the April 28 Committee of the Whole meeting.

• Closed session: Tenant matters at myFM Centre and 1 Innovation Drive
• Closed session: Potential economic development opportunity
• Closed session: Legal opinion on procurement and tender of Munroe Harry Reconstruction
• Award of Munroe and Harry Reconstruction (Tender 2026-03-IPWE) to alternative bidder

Council awarded the Munroe/Harry Reconstruction Project to Thomas Cavanagh Construction at a total cost of $4,515,000, excluding HST, despite not being the lowest bidder. Discussion clarified the town's procurement policy and bidder evaluation. Council also directed staff on tenant matters and an economic development initiative in closed session.

• Awarded Munroe/Harry Reconstruction to Thomas Cavanagh Construction ($4,515,000, carried)
• Directed staff to proceed as directed in closed on tenancy at myFM Centre (carried)
• Received information on tenant matters at 1 Innovation Drive, staff to proceed as directed (carried)
• Directed staff to proceed on potential economic development initiative (carried)
• Received legal opinion on procurement policy related to Munroe Harry Reconstruction (carried)

Regular Council Meeting

Council will consider awarding a $3,497,000 contract to Lemieux Excavation for reconstructing Munroe and Harry streets. They will also vote on adopting Official Plan Amendment No. 16, approving a $5,000 CIP grant for a facade improvement at 142 Raglan St S, and executing a gas tax funding agreement for $245,313. Other items include a land sale at 210 Ready Ave, policy updates, and disbanding the Economic Development Advisory Committee.

• Award Munroe/Harry reconstruction to Lemieux Excavation for $3,497,000
• Adopt Official Plan Amendment No. 16 with Algonquins of Ontario comments
• Approve $5,000 CIP grant for H&R Block/Renfrew Reset at 142 Raglan St S
• Execute $245,313 gas tax agreement with Ministry of Transportation
• Authorize sale of 210 Ready Ave property

Council deferred the award of the Munroe/Harry Reconstruction project to a May 5 special meeting after multiple bids were defeated on tie votes. Other actions included adopting Official Plan Amendment #16, approving a full Community Improvement Plan review for $45,978, and denying a $5,000 CIP grant for 142 Raglan Street. Council also authorized the 2026 gas tax funding agreement and supported Prince Edward County's police funding motion.

• Deferred Munroe/Harry Reconstruction award to May 5 special meeting (carried)
• Adopted OPA #16 with Algonquins of Ontario comments (carried)
• Approved full CIP review at $45,978 (carried)
• Denied CIP grant for 142 Raglan Street ($5,000, defeated on tie vote)
• Authorized 2026 Dedicated Gas Tax funding ($245,313) and Sunshine Coach grants (carried)
• Approved workplace violence, harassment, and health & safety policy amendments (carried)
• Adopted 2026 Citizen of the Year Working Group terms (carried)
• Supported Prince Edward County's sustainable police funding motion (carried)

Renfrew Public Library Board

The Renfrew Public Library Board will vote on a revised policy governing library use during elections (OP-13). They will also review a funding proposal related to the LSC Liquidation and S. Mercer Bequest. The board will accept the March 2026 financial statement and annual report, and convene closed session for personnel and labour matters.

• Vote on revised OP-13 Library & Elections policy
• Consider funding proposal from LSC Liquidation & S. Mercer Bequest
• Accept March 2026 financial statement
• Review 2025 annual report infographic
• Closed session for personal matters and labour negotiations

The Renfrew Public Library Board accepted the March 2026 financial statement and approved a monthly $400 cap on Hoopla streaming services starting May 1. They also revised the Library and Elections policy and discussed allocating a $19,000 bequest and LSC liquidation funds, but deferred spending decisions to a future meeting.

• Approved March 2026 financial statement (carried)
• Revised OP-13 Library and Elections policy (carried)
• Approved previous meeting minutes (carried)
• Deferred bequest and LSC fund allocation decisions to next meeting

Special Council Meeting

This special council meeting is primarily to convene a closed session under the Municipal Act to discuss a legal update and a tenant proposal from myFM. The remainder of the meeting is procedural.

• Closed session for legal update and litigation matter
• Closed session for myFM tenant proposal

Council held a closed session to discuss legal updates and a tenant proposal for the myFM Centre. After reconvening, they passed two motions directing staff and legal counsel to proceed as identified in closed session. No other substantive decisions were made.

• Directed staff and legal counsel to proceed with directions on legal matters (carried)
• Directed staff to proceed as directed on tenancy at the myFM Centre (carried)

Regular Council Meeting

Council will decide on adopting OPA No. 16, which updates the town's official plan with changes from the Algonquins of Ontario. Other key items include repealing the waste management by-law, approving recreation service agreements with two townships, and selling municipal property at 210 Ready Avenue. A delegation also requests that council consider using subject matter experts.

• Adoption of OPA No. 16, updating the Official Plan
• Repeal and replace Waste Management By-Law 103-2024
• Sale of municipally-owned property at 210 Ready Avenue
• Recreation service agreements with Township of Admaston/Bromley and Township of Horton
• Motion for speed sign enforcement on Veterans Boulevard and Raglan Street South

Council adopted several by-laws and policies, including repealing and replacing the Waste Management By-Law (103-2024). They also approved temporary speed display units on Veterans Boulevard and Raglan Street South, and endorsed a letter supporting elected school board trustees. A delegation was deferred, and the Official Plan Amendment No. 16 was referred to the next meeting due to the planner's absence.

• Repealed and replaced Waste Management By-Law 103-2024 (carried)
• Approved temporary speed display units on Veterans Blvd and Raglan St S (carried)
• Endorsed letter from Renfrew County District School Board supporting elected trustees (carried)
• Approved changes to Accountability and Transparency Policy (carried)
• Approved changes to Public Notice Policy (carried)
• Passed recreation service agreements with Admaston/Bromley and Horton (By-law 2026-27, 2026-28)
• Appointed Kinsey Maxwell to Downtown BIA Board (By-law 2026-29)
• Referred Official Plan Amendment No. 16 to next meeting (no vote, due to absent planner)

Regular Closed Session Council Meeting

Town Council is meeting in a closed session to discuss legal updates. The session is convened under the Municipal Act, 2001, regarding personal matters, litigation, and solicitor-client privilege.

• Closed session discussion on legal updates pursuant to Municipal Act sections 239(2)(b), (e), and (f)

The council voted to convene a closed session under the Municipal Act, and the motion passed. After the closed session, the council directed staff and legal counsel to proceed with the actions identified during that session. Both motions were carried without recorded vote tallies.

• Approved convening Closed Session under Municipal Act (motion carried)
• Approved directing staff and legal counsel to implement Closed Session directions (motion carried)

Renfrew Public Library Board

The Renfrew Public Library Board will consider several routine items, including approval of the February 18, 2026 meeting minutes and acceptance of the February 2026 financial statement. The board will also adopt a revised OP‑2 Safety, Security and Emergency policy. Additional reports such as the 2025 annual statistics and the 2026‑2030 strategic plan will be presented for information.

• Approve the Regular Board Meeting Minutes of February 18, 2026
• Accept the February 2026 Financial Statement
• Adopt the revised OP‑2 Safety, Security and Emergency policy
• Review the 2025 Annual Statistics report
• Monitor the Renfrew Public Library 2026‑2030 Strategic Plan

The Renfrew Public Library Board approved the February 2026 financial statement and accepted the revised OP-2 Safety, Security and Emergency policy. It also approved the minutes from the February 18, 2026 meeting. The board convened a closed session and later postponed, until further notice, the use of the leadership role job description discussed in that session.

• Approved February 2026 financial statement (carried)
• Accepted revised OP-2 Safety, Security and Emergency policy (carried)
• Approved minutes of February 18, 2026 meeting (carried)
• Constituted a closed session under the Public Libraries Act (carried)
• Postponed use of the leadership role job description (carried)

Regular Council Meeting

Renfrew Town Council will consider adopting Official Plan Amendment 16 and a $90 fee waiver for a senior's home support event. The meeting also includes reports on emergency communications, water meter replacement, and a public dock feasibility study.

• Adoption of Official Plan Review – OPA No. 16
• Fee waiver of $90 + tax for Renfrew and Area Senior's Home Support
• Emergency button system for McGrimmon Holdings Fitness Centre
• Notice of Motion for water meter replacement reporting
• Notice of Motion for Bonnechere River public dock feasibility

Renfrew Town Council approved a series of policy amendments and by‑laws covering employee recognition, vehicle use, signage, electronic monitoring, code of conduct, and the Right‑to‑Disconnect, and adopted the 2026 Corporate Workplan. The council also approved a fee waiver for the Senior Home Support Visitor Centre, endorsed Whitby’s request for a provincial‑municipal fiscal review, and directed staff to report on the Neptune water‑meter replacement program and to study a public dock on the Bonnechere River. Additional actions included installing an emergency communication button at the McGrimmon Holdings Fitness Centre and deferring the adoption of Official Plan Amendment #16.

• Adopted amendments to Length of Service Recognition, Corporate Vehicle, Sign, Electronic Monitoring, Employee Code of Conduct, and Right‑to‑Disconnect policies (Carried)
• Adopted the 2026 Corporate Workplan (Carried)
• Approved fee waiver of $90 + tax for Senior Home Support Visitor Centre on May 30 (Carried)
• Endorsed Town of Whitby’s request for review of the Provincial‑Municipal Fiscal Framework; directed Mayor to send a support letter (Carried)
• Directed staff to provide interim and final reports on the Neptune water‑meter replacement program (Carried)
• Directed staff to investigate feasibility, design, cost, and partnerships for a public dock on the lower Bonnechere River (Carried)
• Recommended installation of an emergency button communication system at McGrimmon Holdings Fitness Centre (Carried)
• Deferred adoption of Official Plan Amendment #16 to a future Committee of the Whole meeting (Carried)

Regular Council Meeting

The Renfrew Town Council will consider several recommendations from the Committee of the Whole, including a transfer payment agreement for the Health and Safety Water Stream Fund, adoption of the 2026 Water and Wastewater Rates By‑law, and approval of the Water Financial Plan. The meeting also includes policy amendments for Length of Service Recognition, Use of Corporate Vehicle, and the Corporate Website, each to be brought forward as by‑laws. All items are presented for council decision at the regular meeting on March 10, 2026.

• Transfer Payment Agreement for Heath and Safety Water Stream Fund (HSWSF)
• Adoption of the 2026 Water and Wastewater Rates By‑law
• Adoption of the Water Financial Plan
• Amendments to the Length of Service Recognition Policy
• Adoption of the Corporate Website Policy

The Committee of the Whole recommended and Council adopted the 2026 Water and Wastewater Rates By‑law, passing it 3‑2. It also approved a Transfer Payment Agreement for the Health and Safety Water Stream Fund, adopted the Water Financial Plan, and accepted several policy amendments and by‑law updates. Additionally, the Council approved a $36,000 contribution to the Renfrew & Area Health Services Village and adopted a new Corporate Website Policy.

• Adopt 2026 Water and Wastewater Rates By‑law (YEA 3, NAY 2) – Carried
• Approve Transfer Payment Agreement for Health and Safety Water Stream Fund – Carried
• Adopt Water Financial Plan and direct regulatory actions for drinking water license – Carried
• Approve amendments to Length of Service Recognition Policy – Carried
• Approve amendments to Use of Corporate Vehicle Policy – Carried
• Approve additional recommendations to the Town’s Sign By‑law – Carried
• Approve $36,000 contribution to Renfrew & Area Health Services Village for 2025 – Carried
• Adopt new Corporate Website Policy – Carried

Economic Development Advisory Committee

The Economic Development Advisory Committee is discussing ways to enhance local tourism and trail use. The body will review a proposal to create a Tourism Task Force and provide recommendations to Town Council regarding parking for the Renfrew County ATV Club.

• Proposed creation of a Tourism Task Force to coordinate events and funding
• Recommendations for partnering with and supporting Renfrew County ATV Club parking
• Discussion of the 'Ride Renfrew' initiative for adventure and trail tourism
• Update on the provincial widening of Highway 17 between Renfrew and Arnprior
• Reports on tourism marketing, trail wayfinding, and the Eastern Ontario Rail Trail Loop

The Economic Development Advisory Committee received the Renfrew County ATV Club Parking report as information and agreed to develop recommendations for town council. A motion to recommend the creation of a Tourism Task Force was defeated. The committee also approved the minutes from the February 10, 2025 meeting.

• Received “Renfrew County ATV Club Parking” report as information; will provide recommendations (Carried)
• Defeated motion to recommend creation of a Tourism Task Force and staff report (Defeated)
• Approved minutes of February 10, 2025 meeting (Carried)

Regular Council Meeting

Town Council is meeting to decide on 2026 utility rates and a new procurement policy. The body will also consider a $36,000 contribution to the Renfrew & Area Health Services Village and a request for a third-party review of local power and hydro entities.

• Adoption of 2026 Water and Wastewater Rates By-Law (BL 2026-13)
• Proposed $36,000 contribution to Renfrew & Area Health Services Village
• Adoption of Procurement Policy By-Law (BL 2026-12)
• MOU with RCDSB for a throwing pad at Renfrew Collegiate Institute
• Motion to investigate costs for a third-party review of Renfrew Power Generation and Renfrew Hydro Inc.

The Committee of the Whole approved a $36,000 contribution to the Renfrew & Area Health Services Village. A motion to allow Council members to access municipal funds for legal advice in Integrity Commissioner investigations was defeated 1‑6. The Council also endorsed the OPG Tree Planting Partnership, approved a Memorandum of Understanding for the RCI Throwing Pad, and deferred the 2026 water and wastewater rates until a later meeting.

• Approved $36,000 health services village contribution (carried)
• Defeated legal‑advice funding motion (Yea 1: McDonald; Nay 6: Sidney, Emon, Legris, McWhirter, Cybulski, Dick)
• Endorsed OPG Tree Planting Partnership (carried)
• Approved MOU with RCDSB for Throwing Pad (carried)
• Deferred 2026 Water and Wastewater Rates until next meeting (carried)
• Approved draft Entrance Policy and directed by‑law preparation (carried)
• Approved Corporate Website Policy and directed by‑law preparation (carried)
• Authorized Mayor and Treasurer to sign Audit Engagement Letter and Council members to sign Audit Planning Letter (carried)

Regular Closed Session Council Meeting

The Renfrew Town Council will hold a closed‑session meeting on February 24, 2026. The session will be limited to designated officials and will cover legal matters, a recreation agreement with Horton Township, tenant account status, and tax arrears updates. No public decisions or agenda items are listed beyond these topics.

• Legal opinion regarding Contaminate Attenuation Zone (CAZ) workplan and land exploration process
• Recreation agreement with Horton Township
• Tenant account status update
• Tax arrears update
• Legal matters for council direction

The council adopted several resolutions from the closed session. It directed the town solicitor to act on legal matters, received a legal opinion on landfill ECA compliance and ordered staff to negotiate properties in the Contaminate Attenuation Zone. It also instructed staff to negotiate a recreation agreement, address tenant lease balances, and follow up on the property tax arrears report.

• Convene closed session with specified staff present (carried)
• Direct town solicitor to proceed with legal matters per closed‑session directions (carried)
• Receive legal opinion on landfill ECA compliance; staff to negotiate CAZ properties (carried)
• Direct staff to negotiate recreation agreement with Horton Township (carried)
• Receive legal opinion on tenant lease balances; staff to take necessary actions (carried)
• Receive property tax arrears report; staff to act per closed‑session direction (carried)