Renfrew public meetings in 2024

Special Council Meeting

Renfrew Town Council is holding a special virtual meeting to enter a closed session. The session will focus on negotiations regarding a lease agreement and roof repair for Deslaurier Custom Cabinets.

• Closed session regarding Deslaurier Custom Cabinets lease agreement and roof repair

Renfrew Public Library Board

The board is meeting to review November 2024 financial and activity reports. Members will discuss appointing a Strategic Planning Committee and continuing record management support from the Town of Renfrew.

• Appointment of members to the Strategic Planning Committee
• Approval of the November 2024 Financial Statement
• Proposal for the Town of Renfrew to continue providing meeting support and record management
• Postponement of the Annual Work Plan presentation until February 2025

South Ottawa Valley OPP Detachment Board

The South Ottawa Valley OPP Detachment Board is meeting to discuss agenda items. The agenda text provided is procedural boilerplate and does not contain details on specific decisions.

• Meeting agenda and video recording available
• Procedural meeting details only
• No specific agenda items listed

Economic Development Advisory Committee

The Economic Development Advisory Committee is reviewing the 2018 Business Retention & Expansion Action Plan to prepare for a 2025 update. The body is discussing recommendations for the 2025 budget, including potential staffing for economic development and advertising with Ontario Filmmaker.

• Recommendation for 2025 budget to include an Economic Development Officer, staff, or business ambassadors
• Review of the 2018 Business Retention & Expansion Action Plan
• Proposed advertising with Ontario Filmmaker for the 2025 budget
• Discussion on Community Improvement Grant (CIP) changes
• Update on Downtown Renfrew BIA boundary expansion

Regular Council Meeting

The Renfrew Town Council will meet in Committee of the Whole to consider several reports and adopt resolutions. Items include appointing a new Chief Administrative Officer, approving a snow‑hauling and equipment contract, and transferring the Roots Music Festival assets. The council will also approve a $5,000 grant for façade improvements at 228 Raglan Street South and expand the Downtown Business Improvement Area boundary.

• Appointment of Gloria Raybone as new Chief Administrative Officer and extension of the acting CAO contract until Jan 31 2025
• Approval of Contract 2024-31-IPWE for snow hauling, dozer rental and grader rental to Bonnechere Excavating Inc.
• Transfer of all intellectual property and assets of the Roots Music Festival to Calabogie Motorsports Park
• Approval of a $5,000 CIP grant for façade, building and signage improvements at 228 Raglan Street South
• Approval of the Downtown Renfrew Business Improvement Area boundary expansion

Special Council Meeting

The Renfrew Town Council will consider the recommendation to award the I.T. Services RFP 2024-27-FCS to OnServe, with any transition costs in 2024 funded through operating. The council will also convene a closed session to discuss litigation and potential litigation matters, including a roof repair lease with Deslaurier Custom Cabinets, a loan update from Renfrew Hydro Inc., an asset dispute over recreation equipment, and a contract agreement with WSCS Consulting Inc. Standard procedural items such as call to order and roll call are also on the agenda.

• Award I.T. Services RFP 2024-27-FCS to OnServe (transition costs funded through operating)
• Closed session on litigation items: Deslaurier Custom Cabinets roof repair lease, Renfrew Hydro Inc. loan update, recreation equipment asset dispute, WSCS Consulting Inc. contract
• Upcoming regular council meeting scheduled for December 10 at 5:30 p.m.

Regular Council Meeting

The Renfrew Town Council meeting will consider the Quarterly Administration Report for July‑September 2024 and receive several informational reports. The Committee of the Whole will recommend approval of a $5,000 Capital Improvement Program grant for façade, building and signage upgrades at 228 Raglan Street South. Additional decisions include renaming the Millar Family Multipurpose Room, adopting the 2025‑2030 Multi‑Year Accessibility Plan, and approving a five‑year naming‑rights and sponsorship agreement with Layton Knight‑Locke Contracting.

• Approve $5,000 CIP grant for façade, building and signage improvements at 228 Raglan Street South
• Rename the “Millar Family Multipurpose Room” to “Second Ice Pad Meeting Room”
• Adopt the 2025‑2030 Multi‑Year Accessibility Plan
• Authorize the Town Clerk to confirm no demand on the Renfrew Power Generation promissory note
• Approve a five‑year naming‑rights and sponsorship agreement with Layton Knight‑Locke Contracting

Special Council Meeting

The Town of Renfrew Council is convening a special closed‑session meeting. The session will include Acting CAO Latendresse, Town Clerk Errett, and Treasurer Jackson. It is called under Municipal Act, 2001 sections 239(2)(k) and 239(2)(i) to discuss a position, plan, or trade‑secret information related to Renfrew Hydro Inc. No other agenda items are listed.

• Closed session to discuss Renfrew Hydro Inc. negotiations per Municipal Act sections 239(2)(k) and 239(2)(i)

South Ottawa Valley OPP Detachment Board

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

Renfrew Public Library Board

The board approved the October meeting minutes and accepted the October 2024 financial statement. It directed the chair to contact Ontario Library Service for free consulting on a five‑year strategic plan and formed a strategic planning committee. The board also approved closing the library at 4 pm on December 31, 2024, and appointed a board secretary for a closed‑session discussion of the CEO’s performance evaluation.

• RPL-11-01 – Approval of the Regular Board Meeting Minutes of October 21, 2024
• RPL-11-02 – Acceptance of the October 2024 Financial Statement
• RPL-11-03 – Directive to contact Ontario Library Service for strategic‑plan consulting
• RPL-11-04 – Formation of a strategic planning committee
• RPL-11-05 – Library to close at 4 pm on Tuesday, December 31, 2024

Special Council Meeting

The Town Council is meeting for a special session to conduct interviews for the CAO position. This portion of the meeting is scheduled as a closed session to discuss personal matters and labor relations.

• Closed session for CAO candidate interviews

Regular Council Meeting

Town Council is reviewing land use and transportation design for the Renfrew East Secondary Plan and proposing a replacement for the Waste Management By-Law. The body is also deciding on a revised Consolidated Parking Bylaw and a naming rights agreement for Olympia advertising.

• Approval of $3,110.20 in additional funding for Grants to Community Partners
• Proposed 5-year naming rights agreement with Layton Knight-Locke Contracting
• Repeal and replacement of Waste Management By-Law BL 71-2021
• Authorization of optical scanning vote tabulators and internet voting for the 2026 Municipal Election
• Extension of Integrity Commissioner and Closed Meeting Investigator services to January 1, 2028

Regular Council Meeting

The Committee of the Whole will recommend that Renfrew Town Council adopt the Arts, Heritage and Culture Master Plan as a guiding document. It will also consider amendments to the Corporate Credit Card Policy, the lease agreement with Kerry (Canada) Inc., and endorse a Community Sport and Recreation Infrastructure Fund grant application. Additional recommendations include approving a contract with Jp2g for a lighting study at Ma‑te‑way Park and passing three by‑laws that update human‑resource policies, the credit‑card policy, and the Kerry lease.

• Adopt the Arts, Heritage and Culture Master Plan
• Amend Corporate Credit Card Policy to include the BIA Coordinator
• Amend provision 2.(3) of the lease agreement with Kerry (Canada) Inc.
• Endorse application to the Community Sport and Recreation Infrastructure Fund grant and support Admaston Bromley
• Approve Jp2g contract for detailed site investigation of Ma‑te‑way Park lighting (work delayed to 2025)

Renfrew Public Library Board

The Renfrew Public Library Board will approve the September 16 and October 15 meeting minutes and accept the September 2024 financial statement. It will also accept an updated CEO evaluation template and review September 2024 library statistics and activity report. The board’s primary new action is to adopt Policy OP-22 governing social media use.

• Approve September 16 and October 15 board minutes
• Accept September 2024 financial statement
• Accept updated Library CEO evaluation template (August 2024)
• Adopt new Social Media policy (Policy OP-22)
• Review September 2024 library statistics and activity report

South Ottawa Valley OPP Detachment Board

The South Ottawa Valley OPP Detachment Board meeting on Oct 16, 2024 has no agenda items listed. The agenda consists only of procedural placeholders and contains no decisions, proposals, or public hearings. No specific topics such as rezoning, contracts, or ordinances are identified.

Renfrew Public Library Board

The Renfrew Public Library Board will meet on October 15, 2024 to consider routine agenda items and to appoint Maggie Murdock as Acting Library CEO until a new CAO is hired. The Board also scheduled its next meeting for October 21, 2024 at 5:30 p.m.

• Appointment of Acting Library CEO – Maggie Murdock to serve until a new CAO is appointed
• Next Board meeting set for October 21, 2024 at 5:30 p.m.

Economic Development Advisory Committee

The committee will receive updates on Highway 17 expansion and community services events, review reports on the Downtown Renfrew BIA expansion, the 2018 community profile, and the Business Retention & Expansion action plan, and will provide recommendations to Town Council on changes to the Community Improvement Grant. It will also confirm the minutes of its September 10 meeting.

• Highway 17 Expansion Update – presentation from the Ministry of Transportation (information)
• Downtown Renfrew BIA Expansion – review of BIA findings and expansion initiative (information)
• Community Profile Review – review of the 2018 profile ahead of a 2025 update (information)
• Business Retention & Expansion Action Plan Review – review of the 2018 plan ahead of a 2025 update (information)
• Community Improvement Grant (CIP) Review – provide recommendations to Town Council on requested changes

Regular Council Meeting

Council is considering the adoption of a Planning Issues and Policy Options Report for the Town's Official Plan update. The body is also reviewing the 2023 audited financial statements and various human resources policy amendments.

• Adoption of the 2023 Audited Financial Statements and related reserve transfers
• Recruitment of two term Machine Operators for winter snow clearing
• By-laws 87-2024 (Corporate Sponsorship and Advertising Policy) and 88-2024 (Digital Sign Policy)
• Request for roads and sidewalks on Renfrew Avenue West
• Memorandum of Understanding for the Preventing Auto Thefts (PAT) Grant

South Ottawa Valley OPP Detachment Board

The South Ottawa Valley OPP Detachment Board meeting on 2024-10-02 has no agenda items recorded. The agenda contains only placeholders and no substantive decisions or discussions. As a result, no specific actions or topics are scheduled.

Regular Council Meeting

Council will accept the final economic feasibility study for a proposed limited‑service hotel on the O’Brien Street corridor and direct staff to pursue a developer. The meeting also includes adoption of a Corporate Sponsorship and Advertising Policy and a Digital Signs Advertising Policy, an amendment to the 2024 Fees and Charges By‑law for ice rates and slab rentals, and approval of up to $50,000 for electrical panel work on lighting projects, with remaining work deferred. A revised Procedural By‑law will be adopted to incorporate Committee of the Whole into regular meetings.

• Accept final feasibility study for a limited‑service hotel on O’Brien Street corridor
• Adopt Corporate Sponsorship and Advertising Policy
• Adopt Digital Signs Advertising Policy
• Amend 2024 Fees and Charges By‑law for prime/non‑prime ice rates and slab rentals
• Approve up to $50,000 for electrical panel work on lighting projects, deferring remaining work

Committee of the Whole

The Committee of the Whole is reviewing a proposed tree planting partnership and a mid-year update from the OCWA. The body will also hear a delegation from Parents Lifelines of Eastern Ontario.

• Proposed endorsement of the 2025 OPG and Scouts Tree Planting Partnership
• OCWA Mid-Year Update and Renfrew Cost Plus Variance Letter
• Delegation from Parents Lifelines of Eastern Ontario presented by Bonnie Schryer

Special Council Meeting

The Renfrew Town Council will direct the Mayor and HR Lead to bring forward a by‑law to appoint an Acting Chief Administrative Officer at the regular council meeting on September 24, 2024. The council will also approve recruitment for a vacant Landfill Operator II position. A by‑law (82‑2024) confirming the special meetings of September 9 and 17 will be taken as read and passed. The meeting includes a closed‑session segment to discuss the interim CAO appointment.

• Approve recruitment for a Landfill Operator II vacancy
• Direct Mayor and HR Lead to prepare a by‑law appointing an Acting CAO
• Pass by‑law 82‑2024 confirming the September 9 and 17 special meetings
• Closed session to discuss personal matters related to the interim CAO appointment
• Schedule upcoming Committee of the Whole (Sept 17) and regular council meeting (Sept 24)

Renfrew Public Library Board

The Renfrew Public Library Board will meet to approve updated policies, review financial statements, and approve a CEO evaluation process. The board will also consider closing the library on October 2, 2024, for staff training.

• Approval of updated policies: Safety, Board Purpose, Board Orientation, and Health & Safety
• Approval of new CEO Evaluation form
• Acceptance of June, July, and August 2024 financial statements
• Approval to close the library on October 2, 2024, for staff training
• Review of monthly statistics and activity reports

Economic Development Advisory Committee

The Economic Development Advisory Committee is reviewing a feasibility update for a hotel complex and vacant lots. The body is asked to recommend a preferred hotel location to Town Council and provide feedback on the 2018 Community Profile.

• Recommendation to Town Council for hotel development at lot #5, Mask Road (Horton Con 3 PT LOT 9)
• Review of the 2018 Community Profile for a 2025 update
• Receipt of the Canadian Tourism Growth Program Report
• Updates from the Downtown Renfrew BIA and Renfrew & Area Chamber of Commerce
• County Development Update from Warden Peter Emon

Regular Council Meeting

Renfrew Town Council will adopt several by-laws, including a reserve and reserve fund policy, and Ontario Regulation 239/02 as the municipal road level of service. The council will also adopt the Parks and Recreation Master Plan and the Waterfront Master Plan as guiding documents. A motion will end the Committee of Whole pilot structure, returning to regular evening council meetings. The council will approve recruitment of a new Chief Administrative Officer with a $24,000 external consulting fee.

• Adopt By-law 79-2024: Ontario Regulation 239/02 as the Town's road Level of Service
• Adopt By-law 78-2024: Establish a Reserve and Reserve Fund Policy
• Adopt the Parks and Recreation Master Plan and the Waterfront Master Plan
• End the Committee of Whole pilot structure effective Oct 1 2024
• Approve hiring a CAO with a $24,000 fee to Waterhouse Executive Search

Committee of the Whole

The Committee of the Whole will convene to review a consent application and a minor variance for a property at 150 Dufferin Street. The agenda includes a recommended action to approve the consent subject to specific conditions and to grant zoning variances for a new residential lot and a 2-storey, 3-unit dwelling.

• Committee of Adjustment convened to review consent application D-10-134
• Minor variance D-13-63 requested for 150 Dufferin Street
• Zoning variances requested for front yard, rear yard, and lot coverage
• Cash-in-lieu of parkland payment of 5% of appraised value required
• Upcoming Special Meeting of Council on September 17 for lease negotiations

Special Council Meeting

Council is meeting to accept the resignation of CAO Mr. Tremblay. The body is also discussing justification reports for the vacant CAO and Director of Infrastructure positions.

• Acceptance of Mr. Tremblay's resignation as Chief Administrative Officer
• Request for justification reports for vacant CAO and Director of Infrastructure positions
• Direction for Mayor Sidney, Councillor Legris, and CAO Tremblay to access resources to assist the Town

South Ottawa Valley OPP Detachment Board

The agenda for the South Ottawa Valley OPP Detachment Board meeting on 2024-09-04 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The agenda appears to be a placeholder with no substantive content.

Committee of the Whole

The Committee of the Whole will consider a consent application to create a new residential lot at 150 Dufferin Street and a minor variance to allow a multi-unit dwelling. The committee will also recommend adopting a significant weather event policy and the Parks and Recreation Master Plan.

• Consider consent application for new residential lot at 150 Dufferin Street
• Consider minor variance for 2-storey, 3-unit dwelling at 150 Dufferin Street
• Recommend adopting Declaration of Significant Weather Event Policy
• Recommend adopting Parks and Recreation Master Plan
• Recommend supporting Township of Whitewater Region water/wastewater review

Special Council Meeting

The Town of Renfrew Council will convene a closed‑session meeting with the CAO, town clerk, WSCS Consulting Inc. (fraud investigator) and Hicks Morley (legal counsel). The session will address a fraud investigation under Municipal Act sections 239(2)(b) and 239(2)(e), covering personal matters about an identifiable individual and potential litigation. No public decision or vote is recorded for this item.

• Closed Session – Fraud Investigation (personal matters and potential litigation) with CAO, clerk, fraud investigator and legal counsel

Regular Council Meeting

Renfrew Town Council will consider a CIP grant of $2,500 for a façade, building and signage improvement at 106 Raglan Street South and authorize the related Financial Incentive Program Agreement. The council will also adopt an update to the town's Reserve Policy, receive an update on the 2025 Budget Schedule, and direct staff to permanently close the skating oval and dispose of the 1998 Olympia Ice Resurfacer. Additional motions include a hiring freeze, a discretionary spending freeze, and postponement of several capital projects pending the 2025 budget process.

• CIP grant of $2,500 for River Optical façade, building & signage improvement at 106 Raglan St S
• Adoption of the Reserve Policy update
• Directive to close the skating oval permanently and dispose of the 1998 Olympia Ice Resurfacer
• Hiring freeze and discretionary spending freeze as cost‑containment measures
• Postponement of capital projects: Innovation Drive Roof, PW Garage Roof, Seventh Street Resurfacing, Stevenson Crescent Resurfacing

South Ottawa Valley OPP Detachment Board

The provided agenda contains no listed items, descriptions, or decisions. It appears to be a placeholder with only boilerplate headings and no substantive business. No motions, contracts, or hearings are detailed.

Economic Development Advisory Committee

The Economic Development Advisory Committee will receive a Community Outreach and Communication Tools report as an informational resource. It will also accept the Hotel Feasibility Study for a proposed limited-service hotel as information. Updates from the Downtown Renfrew Business Improvement Area and the Renfrew & Area Chamber of Commerce will be discussed.

• Community Outreach and Communication Tools report – informational resource
• Hotel Feasibility Study (HVS Appraisal) – accepted as information
• Downtown Renfrew BIA update
• Renfrew & Area Chamber of Commerce update

Regular Council Meeting

Renfrew Town Council is meeting to award construction contracts for Eighth Street and Dominion Street/Quarry Avenue. The body is also discussing a change to the 2026-2030 council composition to eliminate the Reeve position. Additionally, council will review a final presentation for the Parks, Recreation and Waterfront Master Plan.

• Award of Eighth Street Reconstruction to Thomas Cavanagh Construction Limited for $1,289,906
• Award of Dominion Street and Quarry Avenue Reconstruction to McCrea Excavating for $1,650,871.00
• CIP grant of $3,500.00 for Goulet Funeral Home Ltd. at 310 Argyle Street South
• Proposed elimination of the 'Reeve' position for the 2026-2030 term
• Funding of $6,312.32 for remedial work and decals for Friends of the Caboose

Committee of the Whole

The Committee of the Whole will recommend that Renfrew Town Council adopt a new Street Sweeping Policy and an Electronic Radar Speed Sign Policy. It will also consider a $3,500 CIP grant for 310 Argyle Street South and a request to deny public parking on Veteran’s Memorial Boulevard during the Renfrew Fair. The key decision is the award of a $1,289,906 contract to Thomas Cavanagh Construction for rebuilding Eighth Street.

• Award of Eighth Street Reconstruction – $1,289,906 contract to Thomas Cavanagh Construction Limited
• CIP Grant – $3,500 for landscaping/parking improvements at 310 Argyle Street South (Goulet Funeral Home Ltd.)
• Recommendation to adopt a new Street Sweeping Policy
• Recommendation to adopt an Electronic Radar Speed Sign Policy
• Denial of public parking request on Veteran’s Memorial Boulevard for the Renfrew Fair (Sept 5‑8 2024)

Special Council Meeting

Renfrew Town Council will consider a recommendation to replace the dehumidifier for the Deslauriers ice pad. The meeting also includes a closed session regarding vendor qualification for humidifier procurement.

• Replacement of the Deslauriers ice pad dehumidifier
• Closed session regarding vendor qualification for humidifier procurement

Regular Council Meeting

The Renfrew Town Council is reviewing scope changes for the Master Servicing Plan and Official Plan Review. The agenda also includes approving new maintenance positions for recreation operations and a partnership with Bonnechere Algonquin First Nation. Additionally, council will consider updates to fire department bylaws.

• Master Servicing Plan scope change costing $40,653.25
• Official Plan Review scope change costing $22,175 plus HST
• Addition of 4 full-time and 1 term maintenance positions for recreation operations
• Lease and partnership agreement with Bonnechere Algonquin First Nation at myFM Centre
• Adoption of the 2024 Fees and Charges By-Law

South Ottawa Valley OPP Detachment Board

This meeting consists of routine reports and procedural items. The board will receive updates from the Chair, the Detachment Commander, and the June 17, 2024, OAPSB Zone 2 meeting.

• Approval of May 29, 2024, meeting minutes
• OAPSB Zone 2 Meeting Update
• Chair Update
• Detachment Commander Update
• Review of Confirming By-Law 03-2024

Committee of the Whole

The Committee of the Whole will review scope changes for the Master Servicing Plan and Official Plan Review. The agenda also includes updates to fire department by-laws, recreation staffing, and a lease agreement with Bonnechere Algonquin First Nation.

• Master Servicing Plan scope change totaling $40,653.25
• Official Plan Review scope change costing $22,175 plus HST
• Addition of four full-time and one term maintenance positions for recreation
• Lease agreement with Bonnechere Algonquin First Nation for 9,967 square feet at myFM Centre
• Adoption of updated Renfrew Fire Department Establishing and Regulating By-law

Renfrew Public Library Board

The Renfrew Public Library Board will review May 2024 financial statements and library activity reports. The board is also discussing the creation of a new template for CEO evaluations. A closed session is scheduled to conduct the annual board evaluation process.

• Approval of May 21, 2024 meeting minutes
• Acceptance of May 2024 financial statement
• Creation of a new CEO evaluation template
• Discussion of 2023 CEO review for the September meeting
• Closed session for annual Board Evaluation

Economic Development Advisory Committee

The Economic Development Advisory Committee will review its Terms of Reference and receive a presentation on Development Services. The meeting also includes discussions regarding topics of interest and the proposed 2024 meeting schedule.

• Presentation on Committee Terms of Reference
• Development Services Overview presentation
• Discussion regarding topics of interest
• Review of 2024 proposed meeting schedule

Regular Council Meeting

The meeting includes proposed actions for a $378,500 landfill excavator purchase and land acquisitions for O’Brien Road reconstruction. Council will also consider property sales at 210 Ready Avenue and the adoption of a corporate video surveillance policy.

• Purchase of a landfill excavator from Toromont CAT for $378,500 plus HST
• Property acquisition agreements for O’Brien Road/Highway 60 reconstruction
• Agreement of Purchase and Sale for 210 Ready Avenue
• Adoption of a Corporate Video Surveillance Policy
• Financial incentive program agreements for properties on Raglan Street South

Committee of the Whole

The Committee of the Whole is reviewing several items for recommendation to Town Council. These include a landfill excavator purchase and an extension of a cropping agreement. The committee will also consider a new corporate video policy and support for the Toronto Zoo.

• Purchase of a landfill excavator from Toromont CAT for $378,500 plus HST
• Extension of cropping agreement with 1230381 Ontario Inc.
• Adoption of a Corporate Video Policy
• Request for refreshment vehicle at 158 Raglan Street South
• Letter of support for Toronto Zoo regarding exotic animal regulations