Southgate, ON

Committee of Adjustment

L'ordre du jour de cette réunion du Committee of Adjustment semble ne contenir que des formalités procédurales et aucun élément à traiter ou décision.

Public Planning

Cet ordre du jour de la réunion de planification publique de Southgate du 26 août 2026 se compose uniquement de placeholders techniques et de contenu généré par le système provenant d'eSCRIBE. Aucun point spécifique, décision ou discussion n'est listé.

Council Meeting

L'ordre du jour de la réunion se compose entièrement de texte d'interface technique et de branding logiciel (eSCRIBE). Aucun élément substantiel tel que des rezonages, des contrats, des ordonnances ou des audiences publiques n'est répertorié. La réunion semble n'avoir aucune affaire actionable.

Council Meeting - Special

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or agenda items are listed.

Council Meeting

Le texte fourni ne contient que des éléments d'interface logicielle et des espaces réservés de métadonnées. Aucun élément spécifique de la ville, aucune ordonnance ou discussion n'est listé pour cette réunion.

Southgate Public Library Board

L'ordre du jour fourni ne contient que des éléments procéduraux logiciels types et aucun point de discussion ou décision spécifique. Il est essentiellement vide de contenu substantiel.

Public Planning

Cet ordre du jour ne contient que des éléments techniques standard et aucun élément exploitable. La réunion semble être de routine sans aucune décision ni discussion d'intérêt public.

Committee of Adjustment

L'ordre du jour fourni ne contient que des éléments de procédure standard et des éléments d'interface logicielle. Aucune décision spécifique ni sujet de discussion n'est listé pour cette réunion.

Council Meeting

L'ordre du jour de cette réunion ne comprend que des éléments de procédure, sans aucun point substantiel à discuter ou à décider.

• Aucun point substantiel listé.

Southgate Public Library Board

Cet ordre du jour ne contient que des éléments procéduraux standards, sans discussion ou action spécifique.

Council Meeting - Special

The Southgate, Ontario council special meeting scheduled for November 16, 2026 has no agenda items listed. The agenda appears to contain only placeholders and no substantive items. No decisions or discussions are detailed in the provided document.

Southgate Public Library Board

The Southgate Public Library Board is scheduled to meet on November 19, 2026. The agenda is currently procedural and does not list specific decisions or topics.

• Meeting scheduled for November 19, 2026
• Agenda is procedural and currently empty

Council Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

Council Meeting

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, discussions, or items listed for this meeting.

Southgate Public Library Board

The Southgate Public Library Board has scheduled a meeting for December 17, 2026. The agenda is currently procedural and contains no specific decisions or items for discussion.

• Meeting scheduled for December 17, 2026
• Agenda is procedural and contains no specific decisions
• No items for discussion listed in the agenda

Council Meeting - Special

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed for this meeting.

Council awarded the Architect and Engineering Services contract for the Keppel Municipal Facilities to R.J. Burnside & Associates Limited in the amount of $468,300.00 plus HST, with a recorded vote of 6 to 1. The meeting was otherwise procedural, including agenda confirmation, a confirming by-law, and adjournment.

• Awarded Architect and Engineering Services for Keppel Municipal Facilities to R.J. Burnside & Associates Limited for $468,300.00 plus HST (6-1)
• Confirmed the agenda as presented
• Passed by-law 2026-072 to confirm the proceedings of the special meeting

Council Meeting

Cet ordre du jour ne contient que des éléments procéduraux standard du système de gestion des réunions. Aucun point spécifique, décision ou discussion n'est identifié.

Council approved a land exchange with Grey County for parcels in Proton Township and authorized the sale of other surplus lands to Mid West Co-operative Inc., including acquisition of 75 Holland Street, Dundalk. A site alteration permit for Glenelg Phase 3 was approved 6-1. Council also approved a $291,046 backhoe purchase, a $5,000 CIP grant for Dundalk Team Town Hall façade improvements, and several new policies including an exotic animal by-law.

• Approved land exchange with Grey County for Proton Township parcels (carried)
• Approved land sale to Mid West Co-operative Inc. and acquisition of 75 Holland Street, Dundalk (carried)
• Approved Glenelg Phase 3 site alteration permit (6-1)
• Approved $291,046 backhoe purchase from Toromont Caterpillar (carried)
• Approved $5,000 CIP grant for Dundalk Team Town Hall façade improvements (carried)
• Approved exotic animal by-law (carried)
• Approved video surveillance policy (carried)
• Approved short-term disability policy (carried)

Committee of Adjustment

Il s'agit d'une réunion de procédure du Committee of Adjustment à Southgate, Ontario. Les détails de l'ordre du jour ne sont actuellement pas disponibles.

The Committee approved two consent applications for land severances. A third application regarding a new barn and manure storage was discussed, but the provided minutes end before a final decision was recorded.

• Approved consent File B11-25 for Raylene Martell (175 and 185 Gold Street)
• Approved consent File B4-26 for Joseph and Salome Martin (026453 Highway 89) subject to a $3,650 parkland dedication fee

Public Planning

Ceci est un ordre du jour procédural standard pour une réunion de planification publique. Aucun point spécifique, résolution ou décision n'est listé.

The meeting served as a public forum to review proposals for an official plan amendment, a parochial school rezoning, and a townhouse development. No votes were taken and no final decisions were recorded in the minutes.

Council Meeting

Le Conseil examinera la possibilité d'adhérer au modèle de planification hybride de Grey County, à compter de janvier 2027. Il approuvera également un appel d'offres pour la fourniture de ponceaux de 97 349 $, le remplacement d'une unité géothermique de la bibliothèque à 18 839 $, et une exemption du règlement sur les feux d'artifice. Plusieurs mises à jour de politiques et une séance à huis clos pour une évaluation du rendement du CAO sont à l'ordre du jour.

• Adhésion au modèle de planification hybride de Grey County (en vigueur le 1er janvier 2027)
• Attribution de l'appel d'offres pour la fourniture de ponceaux à Carson Supply pour 97 349 $
• Remplacement de l'unité géothermique de la bibliothèque par Zeke Air pour 18 839 $
• Exemption du règlement sur les feux d'artifice pour Jackie Beacon (5/6 septembre)
• Exemption de bruit pour Lynda Amorgowich (8-9 août, 23h-1h)

Council approved several operational and financial items, including a culvert supply contract worth $97,349 and library HVAC replacement funding. The council formally opted into the Grey County Hybrid Planning Model for municipal services starting January 1, 2027. Additional actions included approving updates to the hiring policy, granting noise and firework exemptions, and authorizing an RFT for Keppel Street facility upgrades.

• Opted into Grey County Hybrid Planning Model effective Jan 1, 2027 (5-1)
• Awarded $97,349 culvert supply tender to Carson Supply
• Approved $18,839 library HVAC replacement funded from reserves
• Released RFT for architect and engineering services at Keppel Street facilities
• Approved updates to municipal hiring policy (Policy #8)
• Granted firework by-law exemption for September 5-6 event
• Granted noise by-law exemption for August 8-9 residential event
• Directed staff to explore water and wastewater public corporation model

Committee of Adjustment

Le Comité de règlement des dérogations tiendra une audience publique et décidera de la demande de consentement B2-26 déposée par Philip Holst pour un lotissement au 244341 Southgate Road 24. Les conditions incluent des frais de dotation de parcs de 3 650 $ et l'élargissement de la route.

• Demande de consentement B2-26 par Philip Holst pour un lotissement au Con 20 Lot 18-19
• Audience publique sur la demande
• Frais de dotation de parcs de 3 650 $ requis
• Élargissement de la route de 3 mètres le long de Southgate Road 24
• Les conditions incluent le plan de référence, la quittance fiscale et la conformité de l'enveloppe de construction

The Committee approved consent file B2-26 for Philip Holst, severing a lot at 244341 Southgate Road 24, subject to 8 conditions including parkland dedication fee, road widening, and compliance with zoning. No public comments were received.

• Approved consent B2-26 for Philip Holst (unanimous) with 8 conditions including $3,650 parkland fee, road widening, and survey requirements

Southgate Public Library Board

Le Southgate Public Library Board se réunira pour approuver une nouvelle politique de planification et des mises à jour de la politique de bénévolat. Le conseil examinera également un projet de document Legacy et les rapports mensuels financiers et du PDG.

• Approbation du Draft Planning Policy
• Mises à jour de la Volunteer Policy
• Examen du Draft Legacy Document
• Rapport mensuel des finances
• Reprogrammation de la réunion de novembre au 26 novembre 2026

Council Meeting

Le conseil décidera de l'achat de plusieurs lots au 5, rue Keppel, Dundalk, et autorisera un prêt pour l'achat. Ils examineront également l'interdiction des coqs et de la volaille dans la réglementation sur les poules de basse-cour, et discuteront de l'adoption d'un modèle de planification hybride du comté.

• Achat du 5, rue Keppel, Dundalk – plusieurs lots; prêt autorisé; Règlement 2026-055
• Poules de basse-cour : ordonner au personnel d'interdire les coqs, poules, canards, autres volailles par modification du règlement
• Modèle de planification hybride du comté : le personnel présentera un rapport final sur l'adhésion ou non
• Programme de réduction des frais d'aménagement : recommander de ne pas l'appliquer pour le moment
• Pétition pour des travaux de drainage par Joseph Hoover Inc. et JHM Inc.

Council approved the purchase of 5 Keppel Street, Dundalk, for an undisclosed amount (6-0), directing the treasurer to secure a loan. They voted 4-1 to maintain current zoning on backyard chickens and instead prohibit roosters, hens, ducks, and other fowl via the Exotic Animal By-law. Council also accepted a drainage works petition, endorsed Dundalk water/wastewater reserve capacity reports, and declined to apply for the Development Charge Reduction Program.

• Approved purchase of 5 Keppel Street, Dundalk (6-0)
• Directed staff not to amend backyard chicken zoning, but prepare by-law to prohibit roosters, hens, ducks (4-1)
• Approved Dundalk Water and Wastewater Treatment Reserve Capacity reports
• Accepted petition for drainage works, appointed engineer, directed combining with Sideroad 75 work
• Declined to apply for Development Charge Reduction Program
• Received Rotary Club presentation as information
• Received County of Grey presentation as information

Council Meeting

Le Conseil municipal examinera les résultats de l'audit de 2024 et les états financiers consolidés. Ils décident également d'une convention de lotissement pour Edgewood Greens Phase 9 et d'un financement pour les réparations du pont.

• Approbation de la convention de lotissement Edgewood Greens Phase 9 (Règlement 2026-053)
• Financement de $17,297.99 provenant des réserves routières pour les réparations du pont S103
• Approbation des états financiers consolidés de 2024
• Proposition d'offrir des subventions pour l'achat de lots de cimetière via les agences de services sociaux
• Examen du rapport des résultats de l'audit de 2024 par KPMG LLP

Council approved the subdivision agreement for Edgewood Greens Phase 9, authorizing the Mayor and Clerk to sign upon solicitor approval. A recorded vote showed 4 in favor, 2 opposed. Council also approved $17,297.99 in bridge repair funding from Roads Reserves and directed staff to work with social service agencies on subsidized cemetery plot purchases.

• Approved Edgewood Greens Phase 9 subdivision agreement (4-2 recorded vote)
• Approved $17,297.99 for Bridge S103 repairs from Roads Reserves
• Directed staff to collaborate on subsidized cemetery plot purchases
• Received 2024 audit findings from KPMG as information
• Approved 2024 consolidated financial statements
• Approved posting Treasurer's Statement for development charges
• Called on federal government to maintain library postal rate reductions
• Opposed proposed FIPPA changes, urging provincial consultation

Committee of Adjustment

Le Comité d'ajustement tiendra des audiences publiques sur cinq demandes : trois dérogations mineures pour des bâtiments agricoles et deux consentements pour des lotissements. Un élément clé est une grange laitière proposée avec stockage de lisier, pour laquelle le personnel recommande un report en attendant une justification plus approfondie. Les autres éléments comprennent une grande grange à bétail, une installation de stockage intérieure, et deux lotissements sous conditions.

• Dérogation mineure A3-26 pour une grange laitière et un stockage de lisier au 185526 Grey Road 9 ; le personnel recommande un report
• Dérogation mineure A4-26 pour une grange à bétail de 1,507 m² au 045474 Southgate Road 4 ; le personnel recommande l'approbation avec réduction de la DPM à 183 m
• Dérogation mineure A5-26 pour un stockage intérieur/extérieur au 311049 Grey Road 8 ; le personnel recommande l'approbation avec des restrictions d'utilisation
• Consentement B3-26 pour lotissement au 552839 Grey Road 23 ; les conditions incluent des frais de dédicace de parc de 3,650 $
• Consentement B9-25 pour lotissement au 346 Victoria Street East, Dundalk ; les conditions incluent la démolition des bâtiments existants

The Committee deferred Minor Variance A3-26 for a dairy barn and liquid manure storage at 185526 Grey Road 9, requiring further planning justification. It approved Minor Variance A4-26 for a livestock barn with reduced setback, Minor Variance A5-26 for indoor/outdoor storage, and Consent B3-26 for a land severance. All decisions were carried.

• Deferred A3-26: dairy barn and manure storage variance pending rationale (carried)
• Approved A4-26: livestock barn with reduced setback from 202m to 183m (carried)
• Approved A5-26: 464.5 m² indoor and 35.5 m² outdoor storage, prohibited from workshop use (carried)
• Approved B3-26: consent for two 40-hectare parcels with conditions (carried)

Southgate Public Library Board

Cet ordre du jour de réunion ne contient que des formalités de procédure et aucun élément substantiel à discuter ou à décider.

The Board approved a motion to receive the Draft Legacy Document and direct staff to proceed with all necessary administrative actions. Consent items including the monthly finance report and CEO report were received as information. No action was taken on correspondence regarding Alberta Bill 28.

• Approved agenda as presented (carried)
• Adopted minutes of April 23 and May 4, 2026 meetings (carried)
• Received Draft Legacy Document and directed staff to proceed with administrative actions (carried)
• Received consent agenda: Monthly Finance Report and CEO Report (carried)
• Adjourned meeting at 7:33 PM (carried)

Council Meeting

Le Conseil entendra des délégations sur le logiciel de gestion des actifs, les préoccupations concernant la LCBO du Holstein General Store et le lotissement Dundalk Meadows Phase 9. Ils voteront sur plusieurs rapports, notamment des règlements de zonage, des achats de véhicules de travaux publics totalisant plus de 538 000 $, et une motion traitant des changements de politique de la LCBO qui menacent les points de vente de proximité ruraux.

• Approuver le transfert de 7 412 $ pour l'inspection structurelle de l'aréna au Dundalk Community Centre
• Attribuer un contrat de 33 275 $ pour le revêtement de sol sportif à Advantage Sport pour l'auditorium
• Attribuer les appels d'offres pour un camion de déneigement à essieu simple à 430 131 $, une camionnette à 66 663 $ et un VUS à 41 800 $
• Suspendre la collecte de recyclage en bordure de rue à partir du 28 mai jusqu'à la signature d'un nouveau contrat
• Refuser le report de 335 346 $ de redevances d'aménagement pour le projet Southgate Renewables

Council denied a $335,346.25 development charge deferral request from Southgate Renewables and adopted a policy against supporting non-residential development charge deferrals. They also prohibited Bring-Your-Own events and chose not to renew the MOU with the South Grey Chamber of Commerce. Multiple operational approvals and land-use bylaws were passed.

• Denied $335,346.25 DC deferral request for Southgate Renewables
• Council will not support non-residential DC deferrals
• Prohibited Bring-Your-Own (BYO) events in the township
• Will not renew MOU with South Grey Chamber of Commerce (effective Dec 31, 2026)
• Awarded capital vehicle tenders: plow truck $430,130.81, pickup $66,663, SUV $41,800.25 (all excl. HST)
• Approved two rezoning by-laws for on-farm diversified uses (Noah S Martin and Eli M Bauman)
• Approved updates to Policy 22 Vehicle Use and Safety and Policy 55 Volunteer and Student Placement
• Waived facility fees and deemed Dundalk Homecoming 2027 a municipally significant event

Council Meeting

Le Conseil envisage l'attribution de trois contrats de construction routière totalisant plus de 2,14 millions de dollars. Ils votent également sur l'adoption des taux de taxation de 2026, l'approbation d'une inspection d'aréna et la soumission de commentaires sur les changements de planification provinciaux. Une séance à huis clos portera sur l'acquisition de terrains et les litiges.

• Attribution de 1 557 050,51 $ à Cox Construction pour des ponceaux et du pavage par stabilisation à froid
• Attribution de 397 578 $ à Cox Construction pour le traitement de surface double et la stabilisation à froid
• Attribution de 186 110 $ à Duncor Enterprises pour le micro-revêtement
• Approbation d'un transfert de 7 412 $ pour l'inspection structurelle de l'aréna de Dundalk
• Adoption du règlement 2026-044 pour fixer les taux de taxation de 2026

Council awarded three road construction tenders totaling $2,140,738.51 for culverts, paving, surface treatment, and micro-surfacing. Staff were directed to submit comments on provincial planning and water/wastewater regulation changes. The arena structural inspection funding request was referred back to staff for more information.

• Approved $1,557,050.51 culverts and paving tender to Cox Construction Ltd.
• Approved $397,578.00 cold-in-place and double surface treatment tender to Cox Construction Ltd.
• Approved $186,110.00 micro-surfacing tender to Duncor Enterprises Inc.
• Referred arena structural inspection funding request back to staff (May 20 meeting)
• Approved $900 grant for Young At Heart Dundalk-Club 561
• Authorized tax write-offs totaling $4,503.97 under Municipal Act sections 357 and 358
• Approved issuance of RFP for Integrity Commissioner services, joint or independent
• Adopted 2026 tax rates by-law 2026-044

Southgate Public Library Board - Special

L'ordre du jour fourni contient uniquement des éléments procéduraux standard du logiciel et aucun élément de discussion ou de décision spécifique. Il semble s'agir d'un document vide ou d'un espace réservé technique.

The board received the Library Strategic Plan and Legacy Document workshop for information and directed staff to proceed with all necessary administrative actions. The motion was carried.

• Approved Library Strategic Plan and Legacy Document workshop and directed staff actions (carried)

Southgate Public Library Board

Cet ordre du jour ne contient que des éléments procéduraux standard sans aucun élément exploitable ni discussion répertoriée.

The board approved a Statement of Authority By-law and a new Meeting Room and Study Spaces Policy, rescinding two older policies. Staffing changes were noted, including a new Library Assistant and a returning summer student.

• Approved Statement of Authority By-law (unanimous)
• Approved Meeting Room and Study Spaces Policy, rescinding old Meeting Room and Quiet Study Room policies (unanimous)

Committee of Adjustment

Le Comité de dérogation tient des audiences publiques et statue sur trois demandes : une dérogation mineure pour l'entreposage intérieur/extérieur sur un site de fabrication, une dérogation pour agrandir une entreprise à domicile, et un consentement pour un lotissement. Les membres entendront les requérants et le public, puis voteront pour approuver ou refuser chaque demande.

• A1-26 : Dérogation mineure pour ±223 m² d'entreposage intérieur et 125 m² d'entreposage extérieur au 045663 Southgate Road 04 (Enos B. Martin / Southpoint MFG Ltd.)
• A2-26 : Dérogation mineure pour agrandir une entreprise à domicile sur Grey Road 109 de 100 m² à ±293 m² et réduire l'exigence de stationnement (Corey et Kim Rae)
• B9-25 : Demande de consentement (lotissement) pour le 346 Victoria Street East, Dundalk (C Black Construction) avec conditions incluant les frais municipaux d'eau et d'égouts
• Audiences publiques et commentaires des agences pour les trois demandes
• Adoption du procès-verbal du 25 mars 2026

The Committee of Adjustment approved two minor variance applications and deferred one. A2-26 allowed expansion of a home industry from 143 to 293 square metres with reduced parking. A1-26 permitted indoor and outdoor storage with conditions.

• Approved A2-26 home industry expansion to 293 sqm and parking reduction (carried)
• Approved A1-26 for 223 sqm indoor and 125 sqm outdoor storage (carried)
• Deferred B9-25 to May 27, 2026 meeting

Public Planning

Cette réunion de planification publique examinera deux demandes de rezonage de terres agricoles pour des usages diversifiés à la ferme. Une demande propose une installation de métallurgie sur mesure et une porcherie avec un recul réduit des zones humides. L'autre propose un atelier de fabrication à sec avec entrepôt. Le conseil entendra les demandeurs, les agences et le public avant de prendre une décision.

• C4-26 : Rezonage d'environ 7 980 m² pour une installation de métallurgie sur mesure et une porcherie avec recul réduit des zones humides
• C5-26 : Rezonage pour un atelier de fabrication à sec de 750 m² et un entrepôt de 460 m² avec recul réduit des zones humides
• Audience publique pour les deux demandes
• Commentaires des agences : Enbridge, GRCA, SVCA, Comté de Grey

The meeting was a public hearing for two rezoning applications to permit on-farm diversified uses (custom metal works, dry manufacturing). No votes or decisions were taken; only staff presentations, agency comments, and council questions were recorded.

Council Meeting

Le Conseil octroiera un contrat pour la reconstruction de la ligne de canton Southgate-Artemesia à MacDonnell Excavating Ltd. pour $248,971.30. Ils octroieront également un contrat de $675,038 pour les améliorations de la station de transfert de Dundalk. Plusieurs modifications au règlement de zonage sont à approuver, notamment la conversion d'une église en deux logements, une dérogation pour exploitation agricole et l'agrandissement d'une entreprise de séchage de grains.

• Octroi de la reconstruction de la ligne de canton Southgate-Artemesia à MacDonnell Excavating Ltd. pour $248,971.30
• Octroi des améliorations de la station de transfert de Dundalk à Domm Construction Ltd. pour $675,038
• Rezonage du 392050 Grey Road 109 pour permettre la conversion d'une église en deux logements
• Rezonage du 106438 Southgate Road 10 pour permettre l'agrandissement d'une entreprise de séchage de grains
• Approbation d'un contrat d'entretien de pelouse à Dwayne’s Lawn Care

Council awarded the Dundalk Transfer Station upgrades contract to Domm Construction Ltd for $675,038. Also awarded the Southgate-Artemesia Townline re-construction to MacDonnell Excavating Ltd for $248,971. Approved several zoning by-law amendments, including converting a church to two dwelling units and expanding a grain drying business. Adopted a new council remuneration policy and authorized purchase/sale agreements for the Dundalk Medical Centre and its parking lot.

• Awarded Dundalk Transfer Station upgrades to Domm Construction Ltd ($675,038)
• Awarded Southgate-Artemesia Townline re-construction to MacDonnell Excavating Ltd ($248,971)
• Approved rezoning for church conversion to two dwelling units (By-law 2026-036)
• Approved rezoning for surplus farm dwelling severance (By-law 2026-037)
• Approved rezoning to expand grain drying business (By-law 2026-038)
• Adopted updated Council Remuneration Policy (By-law 2026-040)
• Authorized purchase/sale agreement for Dundalk Medical Centre (By-law 2026-042)
• Authorized purchase/sale agreement for Dundalk Medical Centre parking lot (By-law 2026-043)

Council Meeting

The council approved a $4,163,949.91 (excluding HST) award to Moorefield Excavating Ltd. for the reconstruction of Main Street West, Osprey Street and Ida Street. It also directed staff to complete accessible upgrades at Swinton Park and to transfer the necessary funds. Council instructed staff to prepare an amendment removing licensing fees for service dogs, and approved a $3,000 donation to the Egremont Optimist Club’s 2026 Maplefest. Additionally, staff reported receipt of an Ontario Emergency Preparedness Grant and authorized single‑source procurement for a radio project.

• Award Main St West, Osprey St and Ida St reconstruction to Moorefield Excavating Ltd. for $4,163,949.91 (excl. HST)
• Authorize transfer of funds for accessible upgrades at Swinton Park Facility
• Direct preparation of by‑law amendment to eliminate licensing fees for service dogs
• Approve $3,000 donation to The Egremont Optimist Club’s 2026 Maplefest
• Receive Ontario Emergency Preparedness Grant and approve single‑source procurement for radio project

The council awarded the Main St West, Osprey St and Ida St reconstruction tender to Moorefield Excavating Ltd. for $4,163,949.91 (excluding HST). It approved a $3,000 donation to the Egremont Optimist Club’s 2026 Maplefest and adopted council remuneration option 1 effective 16 Nov 2026. Several other items were approved, including Swinton Park upgrades, a single‑source radio project, and multiple by‑laws.

• Award Main St West reconstruction contract to Moorefield Excavating Ltd. for $4,163,949.91 (Carried)
• Approve $3,000 donation to Egremont Optimist Club’s 2026 Maplefest (Carried)
• Approve council remuneration option 1 effective 16 Nov 2026 (7‑0, Carried)
• Reject amendment to add group and dental benefits for council members (2‑5, Failed)
• Authorize Swinton Park accessible upgrades and fund transfer (Carried)
• Approve single‑source procurement for emergency services radio project (Carried)
• Adopt by‑law 2026‑033 (Election Sign By‑law) (Carried)
• Receive and approve consent agenda items (Carried)

Southgate Public Library Board

The agenda for the Southgate Public Library Board meeting on 2026-03-26 contains no listed items. It appears to be an empty or procedural placeholder without specific decisions, contracts, or hearings. No details such as rezoning, dollar amounts, or project names are provided.

The board approved the updated Collection Development Policy and the Intellectual Freedom Policy. It also approved closing the library on April 24, 2026 for township-wide staff training. The agenda and previous meeting minutes were adopted, and the consent agenda items were received as information.

• Approved agenda (Carried)
• Adopted February 19, 2026 minutes (Carried)
• Received consent agenda items (Carried)
• Approved updates to Collection Development Policy (Carried)
• Approved Intellectual Freedom Policy (Carried)
• Approved library closure on April 24, 2026 for training (Carried)
• Librarian CEO to contact facilitator for alternative meeting dates (Action)
• Board set next meeting for April 23, 2026 (Carried)

Council Meeting - Special

The Township of Southgate Council will hold a special meeting to discuss a proposed land acquisition and potential litigation updates. The session will include a closed meeting to address these matters before confirming the meeting's proceedings.

• Closed meeting to discuss land acquisition update
• Closed meeting to discuss potential litigation update
• By-law 2026-034 to confirm March 26, 2026 proceedings

Council confirmed the meeting agenda and moved into a closed session to receive updates on a proposed land acquisition and potential litigation. The closed session was later closed. By-law 2026-034, which confirms the proceedings of the special meeting, was read, passed, and entered into the by-law book. The council then adjourned the meeting.

• Agenda confirmed (carried)
• Closed session opened for land acquisition and litigation updates (carried)
• Closed session closed (carried)
• By-law 2026-034 confirming special meeting proceedings passed (carried)
• Meeting adjourned (carried)

Public Planning

The Southgate Public Planning Committee will review two zoning applications. The first (C2‑26) seeks to rezone a surplus farm lot of about 0.9 hectares and to prohibit any future residential development on a retained 40‑hectare parcel. The second (C7‑26) proposes rezoning to expand a grain elevator handling and drying facility to include custom drying and processing for other farmers. Council will hear questions, agency comments, and public input before deciding.

• C2‑26 – Rezoning of a 0.9‑ha surplus farm lot and prohibition of residential development on the retained 40‑ha lot (RHP Farms Ltd.)
• C7‑26 – Rezoning to expand a grain elevator handling/drying facility for custom drying and processing of product from other farms (Dennis and Nancy Frey)

The council reviewed application C2-26 to rezone a surplus farm lot and prohibit residential development, and application C7-26 to expand a grain elevator facility. Staff presented comments from agencies and council members asked questions about culvert requirements, traffic, hours of operation, and entrance standards. No motions, approvals, or denials were recorded.

Committee of Adjustment

The Southgate Committee of Adjustment will hear a minor variance request (A12-25) for a livestock barn at 084457 Southgate Road, seeking to reduce the required side yard from 15 metres and allow a 30 m² expansion. It will also consider a consent application (B12-25) from RHP Farms Ltd. to sever lot 26 on 186142 Grey Road, with conditions that rezoning prohibit future residential use and that any outstanding taxes, fees, and charges be paid. Staff reports will be received for information before the Committee decides to approve or refuse each application.

• Minor variance A12-25: reduce side yard from 15 m to match existing ~3 m and permit 30 m² barn expansion at 084457 Southgate Road
• Consent B12-25: sever lot 26 on 186142 Grey Road for RHP Farms Ltd. with rezoning to prohibit residential use
• Requirement for an Ontario Land Surveyor to verify barn expansion does not cross lot line
• Requirement for a building permit for the barn expansion subject to the Chief Building Official
• Condition that a reference plan of survey be provided and any outstanding taxes, fees, or charges be paid

The Committee confirmed its agenda and adopted the February 25, 2026 minutes. It directed staff to apply the notification distance for minor variances under O‑Reg 200/96. It approved a minor variance (A12‑25) to reduce the side‑yard setback on Southgate Road, subject to a land survey and building permit. It also approved consent for RHP Farms Ltd. (B12‑25) with rezoning conditions and other requirements.

• Confirmed agenda as presented (Carried)
• Adopted February 25, 2026 minutes (Carried)
• Directed staff to use O‑Reg 200/96 notification distance for minor variances (Carried)
• Approved Minor Variance A12‑25 to reduce side‑yard setback, pending survey and building permit (Carried)
• Approved Consent B12‑25 for RHP Farms Ltd. with rezoning and condition requirements (Carried)
• Adjourned meeting at 10:12 AM (Carried)

Council Meeting

The council will receive several staff reports and vote on multiple by‑laws. It will consider By‑law 2026‑025 to rezone 243716 Southgate Road 24 for a ±150 m² agricultural‑related operation, approve the Team Grey Memorandum of Understanding (By‑law 2026‑027), and review Official Plan Amendment No. 11 (By‑law 2026‑028). Additional items include a zoning amendment for on‑farm diversified uses (By‑law 2026‑029) and adoption of Policy No. 70 on corporate resources during an election year (By‑law 2026‑031).

• By‑law 2026‑025 – rezoning 243716 Southgate Road 24 for agricultural‑related use (~±150 m²)
• By‑law 2026‑027 – approval of the Team Grey Memorandum of Understanding with County of Grey
• By‑law 2026‑028 – consideration of Official Plan Amendment No. 11 (OPA 6‑25)
• By‑law 2026‑029 – zoning amendment for limited on‑farm diversified uses as of right (File C4‑25)
• By‑law 2026‑031 – adoption of Policy No. 70 on use of corporate resources during an election year

The council adopted several by‑laws, notably rezoning 243716 Southgate Road 24 for a 150‑square‑metre agricultural‑related use. It also approved the Team Grey Memorandum of Understanding, an official‑plan amendment, and policies on corporate resources and electronic participation. Additional actions included starting an RFP for a collection agency and appointing building officials.

• Approved By-law 2026-025 to rezone 243716 Southgate Road 24 for agricultural‑related use
• Approved By-law 2026-028 (Official Plan Amendment No. 11) and directed staff to forward it to Grey County
• Approved By-law 2026-029 to permit certain dry industrial and service on‑farm diversified uses
• Approved By-law 2026-027 to enter the Team Grey Memorandum of Understanding with Grey County
• Approved initiation of an RFP to engage a collection agency (FIN2026-012)
• Approved Policy No. 70 on use of corporate resources during an election year (By‑law 2026-031)
• Approved Policy No. 86 on electronic participation (By‑law 2026-030)
• Approved By‑law 2026-026 appointing a Deputy Chief Building Officer and building inspectors

Council Meeting

The Township of Southgate Council will meet to discuss road transfers with Grey County and a procurement agreement for vehicles and equipment. The body is also considering several by-laws regarding fire dispatch, corporate logo use, and a specific land rezoning request.

• Proposed rezoning of 112754 Grey Road 14 for a farmhouse, horse and buggy barn, sap shed, and power room
• Authorization to use Canoe for single-source procurement of vehicles and equipment, waiving Policy No. 5 tender requirements
• Approval of By-law 2026-020 for the Owen Sound Fire Dispatch Agreement
• Establishment of the Grey County Joint Compliance Audit Committee for the 2026-2030 term
• Proposed amendments to Policy No. 86 regarding electronic participation in Council and Committees

The Council authorized staff to use Canoe for single‑source vehicle and equipment purchases, waiving the standard tender policy. It established the Grey County Joint Compliance Audit Committee and adopted its terms. Several by‑laws were passed, including the fire dispatch agreement, a rezoning for agricultural use, a road‑widening project, and a corporate logo policy. The Council also adopted a resolution supporting a letter urging review of the removal of English public school trustees.

• Authorized use of Canoe for single‑source procurement, waiving Policy No. 5
• Approved establishment of Grey County Joint Compliance Audit Committee and its Terms of Reference
• Passed By‑law 2026‑020 approving Owen Sound Fire Dispatch Agreement
• Passed By‑law 2026‑021 rezoning Grey Road 14 for farmhouse, barn and related structures
• Passed By‑law 2026‑022 approving Road Widening B7‑25 (Tom Drost)
• Passed By‑law 2026‑023 adopting Policy No 102 Use of Corporate Logo
• Adopted resolution supporting the Bluewater District School Board letter to the Ombudsman on school‑trustee removal
• Received the Consent Agenda (excluding three items) for information

Public Planning

The Township of Southgate is holding a public planning meeting to consider an application from Elvin and Judith Martin. The proposal seeks to allow an existing home industry involving the supply of animal feed to continue operating on their property.

• Application C1-26: Elvin Martin and Judith Martin, Con 19 PT Lot 6 Lot 7, Geographic Township of Egremont

The council reviewed the C1-26 application to continue an agricultural‑related home industry on Lot 6, Lot 7 in the Geographic Township of Egremont. Council members asked questions about truck traffic, storage, and existing structures, and staff provided clarifications. No vote or formal decision was recorded; the matter was left unresolved.

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to decide on a minor variance application for 115 Christie Street. The applicant is seeking to build a two-storey Additional Residential Unit that exceeds current zoning size and height limits.

• Minor Variance A14-25: Request for a two-storey Additional Residential Unit with a gross floor area of ±325 square metres at 115 Christie Street

The Committee of Adjustment confirmed its agenda and adopted the previous meeting's minutes. It approved Minor Variance A14-25, allowing a future two‑storey Additional Residential Unit of about 325 m² at 115 Christie Street, subject to zoning and SVCA conditions. The meeting was then adjourned.

• Agenda confirmed (Carried)
• January 28, 2026 minutes adopted (Carried)
• Approved Minor Variance A14-25 for 115 Christie Street (Carried)
• Meeting adjourned at 9:45 am (Carried)

Southgate Public Library Board

The Southgate Public Library Board agenda for February 19, 2026 contains no listed items. No decisions or discussions are detailed in the agenda. The meeting appears to be procedural with no specific proposals recorded.

The Southgate Public Library Board approved the meeting agenda and adopted prior meeting minutes. It received several items for information, directed the Librarian CEO to act on legacy documents, and approved updates to the Board Terms of Reference By-law and the Library and Political Elections Policy. The updated Policy Schedule was also received for information.

• Approved meeting agenda (carried)
• Adopted minutes from Jan 15 2026 and Dec 18 2025 meetings (carried)
• Received consent agenda items as information (carried)
• Received Board Self Evaluation results for information (carried)
• Directed Librarian CEO to take necessary actions on legacy documents (carried)
• Approved updates to Board Terms of Reference By-law (carried)
• Approved Library and Political Elections Policy (carried)
• Received updated Policy Schedule for information (carried)

Council Meeting

Council will consider approving the 2025 Roads Management Study and awarding several road maintenance tenders. The meeting includes discussions on downtown Dundalk design guidelines and a rezoning request for an on-farm store.

• Road maintenance awards: $448,425 to Walker Aggregates and $159,544.70 to H Bye Construction
• Rezoning of 491227/491233 Southgate Sideroad 49 for a ±172 square metre dry goods store
• Land lease agreements with Desboration Acres at $276/acre for three parcels
• Grant of $5,000 to The Durham Hospital Foundation and $500 to The Hanley Institute
• Engagement of Triton Engineering Services for Dundalk downtown wayfinding and façade guidelines

Council approved the 2025 Roads Management Study and awarded equipment rental and road maintenance tenders to Holland Transport, H Bye Construction, and Walker Aggregates. The council also approved three land lease agreements for Desboration Acres. A $500 donation to The Hanley Institute and a $5,000 grant to The Durham Hospital Foundation were authorized, and the April 1 council meeting was moved to April 2 at 1:00 PM. Additional by‑laws and a letter of support for Bill 21 were also approved.

• Approved 2025 Roads Management Study (Triton Engineering) – carried
• Approved equipment rentals and road maintenance tenders: Holland Transport dust suppressant, H Bye Construction winter sand $159,544.70, Walker Aggregates $448,425 – carried
• Approved three land lease agreements for Desboration Acres (Concession 21 Gore A PT, Concession 3 PT Lot 7 EXP Plan 1160, Concession 3 PT Lot 8) – carried
• Enlisted Triton Engineering Services as Vendor of Record for downtown Dundalk wayfinding signage – carried
• Approved $500 donation to The Hanley Institute and $5,000 grant to The Durham Hospital Foundation – carried
• Amended April 1 council meeting to April 2 at 1:00 PM – carried
• Approved by‑laws 2026-009 (ZBA), 2026-014 (fees), 2026-015 (enforcement officers) – carried
• Directed staff to send a letter of support for Bill 21, Protect Our Food Act – carried

Council Meeting

The Southgate Council will consider and vote on several items, including the adoption of By‑law 2026‑010 to set fees and charges for municipal services. It will also approve two new policies (Fit for Duty and Employees as Volunteer Firefighters) and authorize tax write‑offs totaling $2,077.90. Additional discussion includes the 2025 Asset Management Plan and a directive to amend the Traffic & Parking on Public Highways By‑law for residential permits.

• Adopt By‑law 2026‑010 – Fees and Charges By‑law
• Adopt By‑law 2026‑011 – Policy #101 Fit for Duty
• Adopt By‑law 2026‑012 – Policy #100 Employees as Volunteer Firefighters
• Authorize tax write‑offs of $588.79 and $1,489.11
• Direct staff to prepare amendments to the Traffic & Parking on Public Highways By‑law for residential permits

The council approved several items, including a $40,000 increase to the 2026 General Reserves, adoption of the Fees and Charges By‑law and two new policies for staff fitness and volunteer firefighters. It also authorized tax write‑offs of $588.79 and $1,489.11, received the 2025 Asset Management Plan presentation, and confirmed agenda items related to development negotiations. All motions were carried.

• Confirmed agenda amendment for Development Negotiations (Carried)
• Received PSD Citywide presentation on 2025 Asset Management Plan (Carried)
• Approved minutes from the Jan 21, 2026 meetings (Carried)
• Adopted Fees and Charges By‑law 2026‑010 (Carried)
• Authorized tax write‑offs of $588.79 and $1,489.11 (Carried)
• Amended 2026 Budget to add $40,000 to General Reserves (Carried)
• Adopted Fit for Duty Policy #101 (By‑Law 2026‑011) (Carried)
• Adopted Employees as Volunteer Firefighters Policy #100 (By‑Law 2026‑012) (Carried)