Southgate, ON

Committee of Adjustment

The agenda for this Committee of Adjustment meeting appears to contain only procedural boilerplate and no actionable items or decisions.

Public Planning

This meeting agenda for the Southgate Public Planning session on August 26, 2026, consists solely of technical placeholders and system-generated content from eSCRIBE. No specific agenda items, decisions, or discussions are listed.

Council Meeting

The meeting agenda consists entirely of technical interface text and software branding (eSCRIBE). No substantive items such as rezonings, contracts, ordinances, or public hearings are listed. The meeting appears to have no actionable business.

Council Meeting - Special

The provided agenda contains only procedural boilerplate and software interface elements. No specific decisions, discussions, or agenda items are listed.

Council Meeting

The provided text contains only software interface elements and metadata placeholders. There are no specific city business items, ordinances, or discussions listed for this meeting.

Southgate Public Library Board

The provided agenda contains only procedural software boilerplate and no specific discussion items or decisions. It is essentially empty of substantive content.

Public Planning

This agenda contains only technical boilerplate and no actionable items. The meeting appears to be routine without any decisions or discussions of public interest.

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface elements. There are no specific decisions or discussion topics listed for this meeting.

Council Meeting

The agenda for this meeting consists solely of procedural elements with no substantive items for discussion or decision.

• No substantive items listed.

Southgate Public Library Board

This meeting agenda contains only procedural boilerplate with no specific discussion or action items.

Council Meeting - Special

The Southgate, Ontario council special meeting scheduled for November 16, 2026 has no agenda items listed. The agenda appears to contain only placeholders and no substantive items. No decisions or discussions are detailed in the provided document.

Southgate Public Library Board

The Southgate Public Library Board is scheduled to meet on November 19, 2026. The agenda is currently procedural and does not list specific decisions or topics.

• Meeting scheduled for November 19, 2026
• Agenda is procedural and currently empty

Council Meeting

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed.

Council Meeting

The provided agenda contains only procedural software boilerplate and empty fields. There are no specific decisions, discussions, or items listed for this meeting.

Southgate Public Library Board

The Southgate Public Library Board has scheduled a meeting for December 17, 2026. The agenda is currently procedural and contains no specific decisions or items for discussion.

• Meeting scheduled for December 17, 2026
• Agenda is procedural and contains no specific decisions
• No items for discussion listed in the agenda

Council Meeting - Special

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, proposals, or discussion items listed for this meeting.

Council awarded the Architect and Engineering Services contract for the Keppel Municipal Facilities to R.J. Burnside & Associates Limited in the amount of $468,300.00 plus HST, with a recorded vote of 6 to 1. The meeting was otherwise procedural, including agenda confirmation, a confirming by-law, and adjournment.

• Awarded Architect and Engineering Services for Keppel Municipal Facilities to R.J. Burnside & Associates Limited for $468,300.00 plus HST (6-1)
• Confirmed the agenda as presented
• Passed by-law 2026-072 to confirm the proceedings of the special meeting

Council Meeting

This agenda contains only procedural boilerplate from the meeting management system. No specific agenda items, decisions, or discussions are identified.

Council approved a land exchange with Grey County for parcels in Proton Township and authorized the sale of other surplus lands to Mid West Co-operative Inc., including acquisition of 75 Holland Street, Dundalk. A site alteration permit for Glenelg Phase 3 was approved 6-1. Council also approved a $291,046 backhoe purchase, a $5,000 CIP grant for Dundalk Team Town Hall façade improvements, and several new policies including an exotic animal by-law.

• Approved land exchange with Grey County for Proton Township parcels (carried)
• Approved land sale to Mid West Co-operative Inc. and acquisition of 75 Holland Street, Dundalk (carried)
• Approved Glenelg Phase 3 site alteration permit (6-1)
• Approved $291,046 backhoe purchase from Toromont Caterpillar (carried)
• Approved $5,000 CIP grant for Dundalk Team Town Hall façade improvements (carried)
• Approved exotic animal by-law (carried)
• Approved video surveillance policy (carried)
• Approved short-term disability policy (carried)

Committee of Adjustment

This is a procedural meeting for the Committee of Adjustment in Southgate, Ontario. The agenda details are currently unavailable.

The Committee approved two consent applications for land severances. A third application regarding a new barn and manure storage was discussed, but the provided minutes end before a final decision was recorded.

• Approved consent File B11-25 for Raylene Martell (175 and 185 Gold Street)
• Approved consent File B4-26 for Joseph and Salome Martin (026453 Highway 89) subject to a $3,650 parkland dedication fee

Public Planning

This is a procedural boilerplate agenda for a public planning meeting. No specific agenda items, resolutions, or decisions are listed.

The meeting served as a public forum to review proposals for an official plan amendment, a parochial school rezoning, and a townhouse development. No votes were taken and no final decisions were recorded in the minutes.

Council Meeting

Council will consider opting into the Grey County Hybrid Planning Model, effective January 2027. They will also approve a $97,349 culvert supply tender, a library geothermal unit replacement at $18,839, and a firework by-law exemption. Several policy updates and a closed session for a CAO performance review are on the agenda.

• Opt-in to Grey County Hybrid Planning Model (effective Jan 1, 2027)
• Award culvert supply tender to Carson Supply for $97,349
• Replace library geothermal unit with Zeke Air for $18,839
• Firework by-law exemption for Jackie Beacon (Sept 5/6)
• Noise exemption for Lynda Amorgowich (Aug 8-9, 11pm-1am)

Council approved several operational and financial items, including a culvert supply contract worth $97,349 and library HVAC replacement funding. The council formally opted into the Grey County Hybrid Planning Model for municipal services starting January 1, 2027. Additional actions included approving updates to the hiring policy, granting noise and firework exemptions, and authorizing an RFT for Keppel Street facility upgrades.

• Opted into Grey County Hybrid Planning Model effective Jan 1, 2027 (5-1)
• Awarded $97,349 culvert supply tender to Carson Supply
• Approved $18,839 library HVAC replacement funded from reserves
• Released RFT for architect and engineering services at Keppel Street facilities
• Approved updates to municipal hiring policy (Policy #8)
• Granted firework by-law exemption for September 5-6 event
• Granted noise by-law exemption for August 8-9 residential event
• Directed staff to explore water and wastewater public corporation model

Committee of Adjustment

The Committee of Adjustment will hold a public hearing and decide on consent application B2-26 by Philip Holst for a severance at 244341 Southgate Road 24. Conditions include a $3,650 parkland dedication fee and road widening.

• Consent application B2-26 by Philip Holst for severance at Con 20 Lot 18-19
• Public hearing on the application
• $3,650 parkland dedication fee required
• Road widening of 3 metres along Southgate Road 24
• Conditions include reference plan, tax clearance, and building envelope compliance

The Committee approved consent file B2-26 for Philip Holst, severing a lot at 244341 Southgate Road 24, subject to 8 conditions including parkland dedication fee, road widening, and compliance with zoning. No public comments were received.

• Approved consent B2-26 for Philip Holst (unanimous) with 8 conditions including $3,650 parkland fee, road widening, and survey requirements

Southgate Public Library Board

The Southgate Public Library Board will meet to approve a new Planning Policy and updates to the Volunteer Policy. The board will also review a draft Legacy Document and monthly financial and CEO reports.

• Approval of Draft Planning Policy
• Updates to Volunteer Policy
• Review of Draft Legacy Document
• Monthly Finance Report
• Rescheduling November meeting to November 26, 2026

Council Meeting

Council will decide on purchasing multiple lots at 5 Keppel Street, Dundalk, and authorize a loan for the purchase. They will also consider banning roosters and fowl in backyard chicken regulations, and discuss opting into a county hybrid planning model.

• Purchase of 5 Keppel Street, Dundalk – multiple lots; loan authorized; By-law 2026-055
• Backyard chickens: direct staff to prohibit roosters, hens, ducks, other fowl via by-law amendment
• County Hybrid Planning Model: staff to bring final report on opting in or out
• Development Charge Reduction Program: recommend not to apply at this time
• Petition for drainage works by Joseph Hoover Inc. and JHM Inc.

Council approved the purchase of 5 Keppel Street, Dundalk, for an undisclosed amount (6-0), directing the treasurer to secure a loan. They voted 4-1 to maintain current zoning on backyard chickens and instead prohibit roosters, hens, ducks, and other fowl via the Exotic Animal By-law. Council also accepted a drainage works petition, endorsed Dundalk water/wastewater reserve capacity reports, and declined to apply for the Development Charge Reduction Program.

• Approved purchase of 5 Keppel Street, Dundalk (6-0)
• Directed staff not to amend backyard chicken zoning, but prepare by-law to prohibit roosters, hens, ducks (4-1)
• Approved Dundalk Water and Wastewater Treatment Reserve Capacity reports
• Accepted petition for drainage works, appointed engineer, directed combining with Sideroad 75 work
• Declined to apply for Development Charge Reduction Program
• Received Rotary Club presentation as information
• Received County of Grey presentation as information

Council Meeting

The Township Council will review the 2024 audit findings and consolidated financial statements. They are also deciding on a subdivision agreement for Edgewood Greens Phase 9 and funding for bridge repairs.

• Approval of Edgewood Greens Phase 9 Subdivision Agreement (By-law 2026-053)
• Funding of $17,297.99 from Roads Reserves for Bridge S103 repairs
• Approval of 2024 Consolidated Financial Statements
• Proposal to provide subsidies for cemetery plot purchases via social service agencies
• Review of 2024 Audit Findings Report by KPMG LLP

Council approved the subdivision agreement for Edgewood Greens Phase 9, authorizing the Mayor and Clerk to sign upon solicitor approval. A recorded vote showed 4 in favor, 2 opposed. Council also approved $17,297.99 in bridge repair funding from Roads Reserves and directed staff to work with social service agencies on subsidized cemetery plot purchases.

• Approved Edgewood Greens Phase 9 subdivision agreement (4-2 recorded vote)
• Approved $17,297.99 for Bridge S103 repairs from Roads Reserves
• Directed staff to collaborate on subsidized cemetery plot purchases
• Received 2024 audit findings from KPMG as information
• Approved 2024 consolidated financial statements
• Approved posting Treasurer's Statement for development charges
• Called on federal government to maintain library postal rate reductions
• Opposed proposed FIPPA changes, urging provincial consultation

Committee of Adjustment

The Committee of Adjustment will hold public hearings on five applications: three minor variances for agricultural buildings and two consents for lot severances. A key item is a proposed dairy barn with liquid manure storage where staff recommend deferral pending further planning rationale. Other items include a large livestock barn, an indoor storage facility, and two land severances with conditions.

• Minor variance A3-26 for dairy barn and manure storage at 185526 Grey Road 9; staff recommend deferral
• Minor variance A4-26 for 1,507 sq m livestock barn at 045474 Southgate Road 4; staff recommend approval with MDS reduction to 183m
• Minor variance A5-26 for indoor/outdoor storage at 311049 Grey Road 8; staff recommend approval with use restrictions
• Consent B3-26 for lot severance at 552839 Grey Road 23; conditions include $3,650 parkland dedication fee
• Consent B9-25 for lot severance at 346 Victoria Street East, Dundalk; conditions include removal of existing buildings

The Committee deferred Minor Variance A3-26 for a dairy barn and liquid manure storage at 185526 Grey Road 9, requiring further planning justification. It approved Minor Variance A4-26 for a livestock barn with reduced setback, Minor Variance A5-26 for indoor/outdoor storage, and Consent B3-26 for a land severance. All decisions were carried.

• Deferred A3-26: dairy barn and manure storage variance pending rationale (carried)
• Approved A4-26: livestock barn with reduced setback from 202m to 183m (carried)
• Approved A5-26: 464.5 m² indoor and 35.5 m² outdoor storage, prohibited from workshop use (carried)
• Approved B3-26: consent for two 40-hectare parcels with conditions (carried)

Southgate Public Library Board

This meeting agenda contains only procedural boilerplate and no substantive items for discussion or decision.

The Board approved a motion to receive the Draft Legacy Document and direct staff to proceed with all necessary administrative actions. Consent items including the monthly finance report and CEO report were received as information. No action was taken on correspondence regarding Alberta Bill 28.

• Approved agenda as presented (carried)
• Adopted minutes of April 23 and May 4, 2026 meetings (carried)
• Received Draft Legacy Document and directed staff to proceed with administrative actions (carried)
• Received consent agenda: Monthly Finance Report and CEO Report (carried)
• Adjourned meeting at 7:33 PM (carried)

Council Meeting

Council will hear delegations on asset management software, Holstein General Store's LCBO concerns, and Dundalk Meadows Phase 9 subdivision. They will vote on several reports including zoning by-laws, public works vehicle purchases totaling over $538,000, and a motion addressing LCBO policy changes that threaten rural convenience outlets.

• Approve $7,412 transfer for arena structural inspection at Dundalk Community Centre
• Award $33,275 sport flooring contract to Advantage Sport for auditorium
• Award $430,131 single axle plow truck, $66,663 pickup, and $41,800 SUV tenders
• Suspend curbside recycling collection from May 28 until new contract signed
• Deny $335,346 development charge deferral for Southgate Renewables project

Council denied a $335,346.25 development charge deferral request from Southgate Renewables and adopted a policy against supporting non-residential development charge deferrals. They also prohibited Bring-Your-Own events and chose not to renew the MOU with the South Grey Chamber of Commerce. Multiple operational approvals and land-use bylaws were passed.

• Denied $335,346.25 DC deferral request for Southgate Renewables
• Council will not support non-residential DC deferrals
• Prohibited Bring-Your-Own (BYO) events in the township
• Will not renew MOU with South Grey Chamber of Commerce (effective Dec 31, 2026)
• Awarded capital vehicle tenders: plow truck $430,130.81, pickup $66,663, SUV $41,800.25 (all excl. HST)
• Approved two rezoning by-laws for on-farm diversified uses (Noah S Martin and Eli M Bauman)
• Approved updates to Policy 22 Vehicle Use and Safety and Policy 55 Volunteer and Student Placement
• Waived facility fees and deemed Dundalk Homecoming 2027 a municipally significant event

Council Meeting

Council considers awarding three road construction contracts totaling over $2.14 million. They also vote on adopting 2026 tax rates, approving an arena inspection, and submitting comments on provincial planning changes. A closed session will discuss land acquisition and litigation.

• Award $1,557,050.51 to Cox Construction for culverts, cold-in-place paving
• Award $397,578 to Cox Construction for cold-in-place and double surface treatment
• Award $186,110 to Duncor Enterprises for micro-surfacing
• Approve $7,412 transfer for Dundalk arena structural inspection
• Adopt By-law 2026-044 to set 2026 tax rates

Council awarded three road construction tenders totaling $2,140,738.51 for culverts, paving, surface treatment, and micro-surfacing. Staff were directed to submit comments on provincial planning and water/wastewater regulation changes. The arena structural inspection funding request was referred back to staff for more information.

• Approved $1,557,050.51 culverts and paving tender to Cox Construction Ltd.
• Approved $397,578.00 cold-in-place and double surface treatment tender to Cox Construction Ltd.
• Approved $186,110.00 micro-surfacing tender to Duncor Enterprises Inc.
• Referred arena structural inspection funding request back to staff (May 20 meeting)
• Approved $900 grant for Young At Heart Dundalk-Club 561
• Authorized tax write-offs totaling $4,503.97 under Municipal Act sections 357 and 358
• Approved issuance of RFP for Integrity Commissioner services, joint or independent
• Adopted 2026 tax rates by-law 2026-044

Southgate Public Library Board - Special

The provided agenda contains only procedural software boilerplate and no specific discussion or decision items. It appears to be an empty or technical placeholder document.

The board received the Library Strategic Plan and Legacy Document workshop for information and directed staff to proceed with all necessary administrative actions. The motion was carried.

• Approved Library Strategic Plan and Legacy Document workshop and directed staff actions (carried)

Southgate Public Library Board

This agenda contains only procedural boilerplate with no actionable items or discussions listed.

The board approved a Statement of Authority By-law and a new Meeting Room and Study Spaces Policy, rescinding two older policies. Staffing changes were noted, including a new Library Assistant and a returning summer student.

• Approved Statement of Authority By-law (unanimous)
• Approved Meeting Room and Study Spaces Policy, rescinding old Meeting Room and Quiet Study Room policies (unanimous)

Committee of Adjustment

The Committee of Adjustment is holding public hearings and deciding on three applications: a minor variance for indoor/outdoor storage at a manufacturing site, a variance to expand a home industry, and a consent for a lot severance. Members will hear from applicants and public, then vote to approve or refuse each.

• A1-26: Minor variance for ±223m² indoor and 125m² outdoor storage at 045663 Southgate Road 04 (Enos B. Martin / Southpoint MFG Ltd.)
• A2-26: Minor variance to expand home industry on Grey Road 109 from 100m² to ±293m² and reduce parking requirement (Corey and Kim Rae)
• B9-25: Consent (lot severance) application for 346 Victoria Street East, Dundalk (C Black Construction) with conditions including municipal water/sewer fees
• Public hearings and agency comments for all three applications
• Adoption of March 25, 2026 minutes

The Committee of Adjustment approved two minor variance applications and deferred one. A2-26 allowed expansion of a home industry from 143 to 293 square metres with reduced parking. A1-26 permitted indoor and outdoor storage with conditions.

• Approved A2-26 home industry expansion to 293 sqm and parking reduction (carried)
• Approved A1-26 for 223 sqm indoor and 125 sqm outdoor storage (carried)
• Deferred B9-25 to May 27, 2026 meeting

Public Planning

This public planning meeting will consider two applications to rezone farmland for on-farm diversified uses. One application proposes a custom metal works facility and a sow barn with reduced wetland setback. The other proposes a dry manufacturing workshop with storage. Council will hear from applicants, agencies, and the public before making a decision.

• C4-26: Rezone ±7,980 sq m for custom metal works and sow barn with reduced wetland setback
• C5-26: Rezone for 750 sq m dry manufacturing workshop and 460 sq m storage with reduced wetland setback
• Public hearing for both applications
• Agency comments from Enbridge, GRCA, SVCA, Grey County

The meeting was a public hearing for two rezoning applications to permit on-farm diversified uses (custom metal works, dry manufacturing). No votes or decisions were taken; only staff presentations, agency comments, and council questions were recorded.

Council Meeting

Council will award a contract for the Southgate-Artemesia Townline Re-Construction to MacDonnell Excavating Ltd. for $248,971.30. They will also award a $675,038 contract for Dundalk Transfer Station upgrades. Several zoning bylaw amendments are up for approval, including converting a church to two dwelling units, a farm severance, and expanding a grain drying business.

• Award Southgate-Artemesia Townline Re-Construction to MacDonnell Excavating Ltd. for $248,971.30
• Award Dundalk Transfer Station upgrades to Domm Construction Ltd. for $675,038
• Rezone 392050 Grey Road 109 to allow church conversion to two dwelling units
• Rezone 106438 Southgate Road 10 to permit expansion of a grain drying business
• Approve lawn maintenance contract to Dwayne’s Lawn Care

Council awarded the Dundalk Transfer Station upgrades contract to Domm Construction Ltd for $675,038. Also awarded the Southgate-Artemesia Townline re-construction to MacDonnell Excavating Ltd for $248,971. Approved several zoning by-law amendments, including converting a church to two dwelling units and expanding a grain drying business. Adopted a new council remuneration policy and authorized purchase/sale agreements for the Dundalk Medical Centre and its parking lot.

• Awarded Dundalk Transfer Station upgrades to Domm Construction Ltd ($675,038)
• Awarded Southgate-Artemesia Townline re-construction to MacDonnell Excavating Ltd ($248,971)
• Approved rezoning for church conversion to two dwelling units (By-law 2026-036)
• Approved rezoning for surplus farm dwelling severance (By-law 2026-037)
• Approved rezoning to expand grain drying business (By-law 2026-038)
• Adopted updated Council Remuneration Policy (By-law 2026-040)
• Authorized purchase/sale agreement for Dundalk Medical Centre (By-law 2026-042)
• Authorized purchase/sale agreement for Dundalk Medical Centre parking lot (By-law 2026-043)

Council Meeting

The council approved a $4,163,949.91 (excluding HST) award to Moorefield Excavating Ltd. for the reconstruction of Main Street West, Osprey Street and Ida Street. It also directed staff to complete accessible upgrades at Swinton Park and to transfer the necessary funds. Council instructed staff to prepare an amendment removing licensing fees for service dogs, and approved a $3,000 donation to the Egremont Optimist Club’s 2026 Maplefest. Additionally, staff reported receipt of an Ontario Emergency Preparedness Grant and authorized single‑source procurement for a radio project.

• Award Main St West, Osprey St and Ida St reconstruction to Moorefield Excavating Ltd. for $4,163,949.91 (excl. HST)
• Authorize transfer of funds for accessible upgrades at Swinton Park Facility
• Direct preparation of by‑law amendment to eliminate licensing fees for service dogs
• Approve $3,000 donation to The Egremont Optimist Club’s 2026 Maplefest
• Receive Ontario Emergency Preparedness Grant and approve single‑source procurement for radio project

The council awarded the Main St West, Osprey St and Ida St reconstruction tender to Moorefield Excavating Ltd. for $4,163,949.91 (excluding HST). It approved a $3,000 donation to the Egremont Optimist Club’s 2026 Maplefest and adopted council remuneration option 1 effective 16 Nov 2026. Several other items were approved, including Swinton Park upgrades, a single‑source radio project, and multiple by‑laws.

• Award Main St West reconstruction contract to Moorefield Excavating Ltd. for $4,163,949.91 (Carried)
• Approve $3,000 donation to Egremont Optimist Club’s 2026 Maplefest (Carried)
• Approve council remuneration option 1 effective 16 Nov 2026 (7‑0, Carried)
• Reject amendment to add group and dental benefits for council members (2‑5, Failed)
• Authorize Swinton Park accessible upgrades and fund transfer (Carried)
• Approve single‑source procurement for emergency services radio project (Carried)
• Adopt by‑law 2026‑033 (Election Sign By‑law) (Carried)
• Receive and approve consent agenda items (Carried)

Southgate Public Library Board

The agenda for the Southgate Public Library Board meeting on 2026-03-26 contains no listed items. It appears to be an empty or procedural placeholder without specific decisions, contracts, or hearings. No details such as rezoning, dollar amounts, or project names are provided.

The board approved the updated Collection Development Policy and the Intellectual Freedom Policy. It also approved closing the library on April 24, 2026 for township-wide staff training. The agenda and previous meeting minutes were adopted, and the consent agenda items were received as information.

• Approved agenda (Carried)
• Adopted February 19, 2026 minutes (Carried)
• Received consent agenda items (Carried)
• Approved updates to Collection Development Policy (Carried)
• Approved Intellectual Freedom Policy (Carried)
• Approved library closure on April 24, 2026 for training (Carried)
• Librarian CEO to contact facilitator for alternative meeting dates (Action)
• Board set next meeting for April 23, 2026 (Carried)

Council Meeting - Special

The Township of Southgate Council will hold a special meeting to discuss a proposed land acquisition and potential litigation updates. The session will include a closed meeting to address these matters before confirming the meeting's proceedings.

• Closed meeting to discuss land acquisition update
• Closed meeting to discuss potential litigation update
• By-law 2026-034 to confirm March 26, 2026 proceedings

Council confirmed the meeting agenda and moved into a closed session to receive updates on a proposed land acquisition and potential litigation. The closed session was later closed. By-law 2026-034, which confirms the proceedings of the special meeting, was read, passed, and entered into the by-law book. The council then adjourned the meeting.

• Agenda confirmed (carried)
• Closed session opened for land acquisition and litigation updates (carried)
• Closed session closed (carried)
• By-law 2026-034 confirming special meeting proceedings passed (carried)
• Meeting adjourned (carried)

Public Planning

The Southgate Public Planning Committee will review two zoning applications. The first (C2‑26) seeks to rezone a surplus farm lot of about 0.9 hectares and to prohibit any future residential development on a retained 40‑hectare parcel. The second (C7‑26) proposes rezoning to expand a grain elevator handling and drying facility to include custom drying and processing for other farmers. Council will hear questions, agency comments, and public input before deciding.

• C2‑26 – Rezoning of a 0.9‑ha surplus farm lot and prohibition of residential development on the retained 40‑ha lot (RHP Farms Ltd.)
• C7‑26 – Rezoning to expand a grain elevator handling/drying facility for custom drying and processing of product from other farms (Dennis and Nancy Frey)

The council reviewed application C2-26 to rezone a surplus farm lot and prohibit residential development, and application C7-26 to expand a grain elevator facility. Staff presented comments from agencies and council members asked questions about culvert requirements, traffic, hours of operation, and entrance standards. No motions, approvals, or denials were recorded.

Committee of Adjustment

The Southgate Committee of Adjustment will hear a minor variance request (A12-25) for a livestock barn at 084457 Southgate Road, seeking to reduce the required side yard from 15 metres and allow a 30 m² expansion. It will also consider a consent application (B12-25) from RHP Farms Ltd. to sever lot 26 on 186142 Grey Road, with conditions that rezoning prohibit future residential use and that any outstanding taxes, fees, and charges be paid. Staff reports will be received for information before the Committee decides to approve or refuse each application.

• Minor variance A12-25: reduce side yard from 15 m to match existing ~3 m and permit 30 m² barn expansion at 084457 Southgate Road
• Consent B12-25: sever lot 26 on 186142 Grey Road for RHP Farms Ltd. with rezoning to prohibit residential use
• Requirement for an Ontario Land Surveyor to verify barn expansion does not cross lot line
• Requirement for a building permit for the barn expansion subject to the Chief Building Official
• Condition that a reference plan of survey be provided and any outstanding taxes, fees, or charges be paid

The Committee confirmed its agenda and adopted the February 25, 2026 minutes. It directed staff to apply the notification distance for minor variances under O‑Reg 200/96. It approved a minor variance (A12‑25) to reduce the side‑yard setback on Southgate Road, subject to a land survey and building permit. It also approved consent for RHP Farms Ltd. (B12‑25) with rezoning conditions and other requirements.

• Confirmed agenda as presented (Carried)
• Adopted February 25, 2026 minutes (Carried)
• Directed staff to use O‑Reg 200/96 notification distance for minor variances (Carried)
• Approved Minor Variance A12‑25 to reduce side‑yard setback, pending survey and building permit (Carried)
• Approved Consent B12‑25 for RHP Farms Ltd. with rezoning and condition requirements (Carried)
• Adjourned meeting at 10:12 AM (Carried)

Council Meeting

The council will receive several staff reports and vote on multiple by‑laws. It will consider By‑law 2026‑025 to rezone 243716 Southgate Road 24 for a ±150 m² agricultural‑related operation, approve the Team Grey Memorandum of Understanding (By‑law 2026‑027), and review Official Plan Amendment No. 11 (By‑law 2026‑028). Additional items include a zoning amendment for on‑farm diversified uses (By‑law 2026‑029) and adoption of Policy No. 70 on corporate resources during an election year (By‑law 2026‑031).

• By‑law 2026‑025 – rezoning 243716 Southgate Road 24 for agricultural‑related use (~±150 m²)
• By‑law 2026‑027 – approval of the Team Grey Memorandum of Understanding with County of Grey
• By‑law 2026‑028 – consideration of Official Plan Amendment No. 11 (OPA 6‑25)
• By‑law 2026‑029 – zoning amendment for limited on‑farm diversified uses as of right (File C4‑25)
• By‑law 2026‑031 – adoption of Policy No. 70 on use of corporate resources during an election year

The council adopted several by‑laws, notably rezoning 243716 Southgate Road 24 for a 150‑square‑metre agricultural‑related use. It also approved the Team Grey Memorandum of Understanding, an official‑plan amendment, and policies on corporate resources and electronic participation. Additional actions included starting an RFP for a collection agency and appointing building officials.

• Approved By-law 2026-025 to rezone 243716 Southgate Road 24 for agricultural‑related use
• Approved By-law 2026-028 (Official Plan Amendment No. 11) and directed staff to forward it to Grey County
• Approved By-law 2026-029 to permit certain dry industrial and service on‑farm diversified uses
• Approved By-law 2026-027 to enter the Team Grey Memorandum of Understanding with Grey County
• Approved initiation of an RFP to engage a collection agency (FIN2026-012)
• Approved Policy No. 70 on use of corporate resources during an election year (By‑law 2026-031)
• Approved Policy No. 86 on electronic participation (By‑law 2026-030)
• Approved By‑law 2026-026 appointing a Deputy Chief Building Officer and building inspectors

Council Meeting

The Township of Southgate Council will meet to discuss road transfers with Grey County and a procurement agreement for vehicles and equipment. The body is also considering several by-laws regarding fire dispatch, corporate logo use, and a specific land rezoning request.

• Proposed rezoning of 112754 Grey Road 14 for a farmhouse, horse and buggy barn, sap shed, and power room
• Authorization to use Canoe for single-source procurement of vehicles and equipment, waiving Policy No. 5 tender requirements
• Approval of By-law 2026-020 for the Owen Sound Fire Dispatch Agreement
• Establishment of the Grey County Joint Compliance Audit Committee for the 2026-2030 term
• Proposed amendments to Policy No. 86 regarding electronic participation in Council and Committees

The Council authorized staff to use Canoe for single‑source vehicle and equipment purchases, waiving the standard tender policy. It established the Grey County Joint Compliance Audit Committee and adopted its terms. Several by‑laws were passed, including the fire dispatch agreement, a rezoning for agricultural use, a road‑widening project, and a corporate logo policy. The Council also adopted a resolution supporting a letter urging review of the removal of English public school trustees.

• Authorized use of Canoe for single‑source procurement, waiving Policy No. 5
• Approved establishment of Grey County Joint Compliance Audit Committee and its Terms of Reference
• Passed By‑law 2026‑020 approving Owen Sound Fire Dispatch Agreement
• Passed By‑law 2026‑021 rezoning Grey Road 14 for farmhouse, barn and related structures
• Passed By‑law 2026‑022 approving Road Widening B7‑25 (Tom Drost)
• Passed By‑law 2026‑023 adopting Policy No 102 Use of Corporate Logo
• Adopted resolution supporting the Bluewater District School Board letter to the Ombudsman on school‑trustee removal
• Received the Consent Agenda (excluding three items) for information

Public Planning

The Township of Southgate is holding a public planning meeting to consider an application from Elvin and Judith Martin. The proposal seeks to allow an existing home industry involving the supply of animal feed to continue operating on their property.

• Application C1-26: Elvin Martin and Judith Martin, Con 19 PT Lot 6 Lot 7, Geographic Township of Egremont

The council reviewed the C1-26 application to continue an agricultural‑related home industry on Lot 6, Lot 7 in the Geographic Township of Egremont. Council members asked questions about truck traffic, storage, and existing structures, and staff provided clarifications. No vote or formal decision was recorded; the matter was left unresolved.

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to decide on a minor variance application for 115 Christie Street. The applicant is seeking to build a two-storey Additional Residential Unit that exceeds current zoning size and height limits.

• Minor Variance A14-25: Request for a two-storey Additional Residential Unit with a gross floor area of ±325 square metres at 115 Christie Street

The Committee of Adjustment confirmed its agenda and adopted the previous meeting's minutes. It approved Minor Variance A14-25, allowing a future two‑storey Additional Residential Unit of about 325 m² at 115 Christie Street, subject to zoning and SVCA conditions. The meeting was then adjourned.

• Agenda confirmed (Carried)
• January 28, 2026 minutes adopted (Carried)
• Approved Minor Variance A14-25 for 115 Christie Street (Carried)
• Meeting adjourned at 9:45 am (Carried)

Southgate Public Library Board

The Southgate Public Library Board agenda for February 19, 2026 contains no listed items. No decisions or discussions are detailed in the agenda. The meeting appears to be procedural with no specific proposals recorded.

The Southgate Public Library Board approved the meeting agenda and adopted prior meeting minutes. It received several items for information, directed the Librarian CEO to act on legacy documents, and approved updates to the Board Terms of Reference By-law and the Library and Political Elections Policy. The updated Policy Schedule was also received for information.

• Approved meeting agenda (carried)
• Adopted minutes from Jan 15 2026 and Dec 18 2025 meetings (carried)
• Received consent agenda items as information (carried)
• Received Board Self Evaluation results for information (carried)
• Directed Librarian CEO to take necessary actions on legacy documents (carried)
• Approved updates to Board Terms of Reference By-law (carried)
• Approved Library and Political Elections Policy (carried)
• Received updated Policy Schedule for information (carried)

Council Meeting

Council will consider approving the 2025 Roads Management Study and awarding several road maintenance tenders. The meeting includes discussions on downtown Dundalk design guidelines and a rezoning request for an on-farm store.

• Road maintenance awards: $448,425 to Walker Aggregates and $159,544.70 to H Bye Construction
• Rezoning of 491227/491233 Southgate Sideroad 49 for a ±172 square metre dry goods store
• Land lease agreements with Desboration Acres at $276/acre for three parcels
• Grant of $5,000 to The Durham Hospital Foundation and $500 to The Hanley Institute
• Engagement of Triton Engineering Services for Dundalk downtown wayfinding and façade guidelines

Council approved the 2025 Roads Management Study and awarded equipment rental and road maintenance tenders to Holland Transport, H Bye Construction, and Walker Aggregates. The council also approved three land lease agreements for Desboration Acres. A $500 donation to The Hanley Institute and a $5,000 grant to The Durham Hospital Foundation were authorized, and the April 1 council meeting was moved to April 2 at 1:00 PM. Additional by‑laws and a letter of support for Bill 21 were also approved.

• Approved 2025 Roads Management Study (Triton Engineering) – carried
• Approved equipment rentals and road maintenance tenders: Holland Transport dust suppressant, H Bye Construction winter sand $159,544.70, Walker Aggregates $448,425 – carried
• Approved three land lease agreements for Desboration Acres (Concession 21 Gore A PT, Concession 3 PT Lot 7 EXP Plan 1160, Concession 3 PT Lot 8) – carried
• Enlisted Triton Engineering Services as Vendor of Record for downtown Dundalk wayfinding signage – carried
• Approved $500 donation to The Hanley Institute and $5,000 grant to The Durham Hospital Foundation – carried
• Amended April 1 council meeting to April 2 at 1:00 PM – carried
• Approved by‑laws 2026-009 (ZBA), 2026-014 (fees), 2026-015 (enforcement officers) – carried
• Directed staff to send a letter of support for Bill 21, Protect Our Food Act – carried

Council Meeting

The Southgate Council will consider and vote on several items, including the adoption of By‑law 2026‑010 to set fees and charges for municipal services. It will also approve two new policies (Fit for Duty and Employees as Volunteer Firefighters) and authorize tax write‑offs totaling $2,077.90. Additional discussion includes the 2025 Asset Management Plan and a directive to amend the Traffic & Parking on Public Highways By‑law for residential permits.

• Adopt By‑law 2026‑010 – Fees and Charges By‑law
• Adopt By‑law 2026‑011 – Policy #101 Fit for Duty
• Adopt By‑law 2026‑012 – Policy #100 Employees as Volunteer Firefighters
• Authorize tax write‑offs of $588.79 and $1,489.11
• Direct staff to prepare amendments to the Traffic & Parking on Public Highways By‑law for residential permits

The council approved several items, including a $40,000 increase to the 2026 General Reserves, adoption of the Fees and Charges By‑law and two new policies for staff fitness and volunteer firefighters. It also authorized tax write‑offs of $588.79 and $1,489.11, received the 2025 Asset Management Plan presentation, and confirmed agenda items related to development negotiations. All motions were carried.

• Confirmed agenda amendment for Development Negotiations (Carried)
• Received PSD Citywide presentation on 2025 Asset Management Plan (Carried)
• Approved minutes from the Jan 21, 2026 meetings (Carried)
• Adopted Fees and Charges By‑law 2026‑010 (Carried)
• Authorized tax write‑offs of $588.79 and $1,489.11 (Carried)
• Amended 2026 Budget to add $40,000 to General Reserves (Carried)
• Adopted Fit for Duty Policy #101 (By‑Law 2026‑011) (Carried)
• Adopted Employees as Volunteer Firefighters Policy #100 (By‑Law 2026‑012) (Carried)