Southgate public meetings in 2023
21 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Council Meeting - Special
The joint special meeting of the Township of Southgate and the Township of Melancthon primarily consisted of a closed session to discuss property negotiations. No substantive public decisions were recorded.
- Appointed Mayor White as Chair
- Confirmed the agenda as presented
- Entered closed session at 1:03 PM for property negotiations
- Exited closed session at 2:58 PM
- Passed by-law 2023-091 to confirm the meeting proceedings
Council Meeting
Council approved the paving of Southgate Sideroad 11 and passed several zoning amendments. The Southgate Affordable-Attainable Housing Committee was disbanded, and a new Diversity, Equity and Inclusion Policy was adopted. A proposal to rename sections of Southgate Road 26 was referred back to staff.
- Approved $450,000 to pave Southgate Sideroad 11 from Highway 89 to Southgate Road 08
- Disbanded the Southgate Affordable-Attainable Housing Committee
- Passed By-law 2023-078 adopting Diversity, Equity and Inclusion Policy #95
- Approved By-law 2023-086 (NB Wood Machining), 2023-087 (Martin Fabrication Inc.), and 2023-088 (Brubacher) to amend Zoning By-law No. 19-2002
- Passed By-law 2023-083 to amend the Township Burn By-law 2020-070
- Approved Noise By-law exemption for Dundalk District Agricultural Society (Sept 9-10, 2023)
- Referred road renaming proposal for Southgate Road 26 back to staff
- Approved By-law 2023-081 for White Rose Phase 3 street naming
Public Planning
The meeting served as a public forum to review three zoning bylaw amendment applications for dry industrial uses on agricultural lands. No votes were recorded and no final decisions were made on the applications during this session.
Committee of Adjustment
The Committee of Adjustment approved an application to split a lot into two farm lots at Con 4 Pt Lot 38, Geographic Township of Proton. The approval is subject to a survey, a zoning amendment for the reduced lot area, and payment of outstanding taxes and fees.
- Approved severance of lot B8-23 for J-Fab Inc. (Carried)
- Approved minutes from July 26, 2023 meeting (Carried)
Council Meeting - Special
Council held a special meeting and workshop to review the Community Strategic Plan. The session was conducted as an information workshop, and the request from the South Grey Chamber of Commerce was received as information.
- Received South Grey Chamber of Commerce Request as information (Carried)
- Received Community Strategic Plan workshop and information session as information (Carried)
- Passed by-law 2023-079 to confirm proceedings of the August 16, 2023 special meeting (Carried)
Affordable Attainable Housing Advisory Committee
The committee received a presentation from Flourish and Indwell Group Housing and discussed the potential for municipally owned affordable housing sites in Dundalk and Holstein. Members also explored the use of community bond programs to fund future affordable housing projects.
- Approved agenda as presented
- Received Flourish and Indwell Group Housing presentation for information
- Approved July 18, 2023 meeting minutes
- Received correspondence dated August 15, 2023 for information
Police Service Board
The board met electronically to conduct procedural business. No substantive policy decisions or new business items were addressed during the meeting.
- Confirmed the agenda as presented (Carried)
- Approved minutes from the June 20, 2023 meeting (Carried)
- Received the Detachment Commander's Report for information (Carried)
- Approved correspondence dated August 18, 2023 for information (Carried)
Council Meeting
Council approved By-law 2023-072 to regulate vacant buildings and voted to add Family Day as a paid statutory holiday for staff. The board also approved several zoning amendments and a communication strategy for affordable housing.
- Passed By-law 2023-072 to regulate vacant buildings
- Approved adding Family Day as a paid statutory holiday (4-3)
- Approved By-law 2023-074 zoning amendment for Aaron Hoover
- Approved By-law 2023-075 zoning amendment for David Rogers
- Approved By-law 2023-073 agreement with EhTel! Networks Inc.
- Approved Affordable-Attainable Housing Committee Communication Strategy
- Approved street names Langdon Street and Rosa Court for White Rose Phase 3
- Approved adding Morley Mills to the eligible street naming list
Committee of Adjustment
The Committee of Adjustment approved consent applications B4-23, B5-23, and B6-23 to create three residential back lots at Con 22 Pt Lot 4. Approval is subject to conditions including a survey, payment of fees, and a zoning by-law amendment.
- Approved consent applications B4-23, B5-23, and B6-23 to sever three residential lots (Carried)
- Approved minutes from May 24, 2023 meeting (Carried)
- Confirmed agenda as presented (Carried)
Affordable Attainable Housing Advisory Committee
The Affordable-Attainable Housing Committee approved a communication strategy and recommended that Council receive and approve it. The committee also received a housing update from the County of Grey.
- Approved the Communication strategy as presented
- Recommended Council receive the Communication strategy for information
- Recommended Council approve the Communication strategy as presented
- Received County of Grey Housing presentation for information
- Approved June 20, 2023 meeting minutes
Southgate Community Fund Management Committee
The Southgate Community Fund Management Committee decided to move all future meetings to a virtual Zoom format. Members discussed planning for a Community Foundation Grey Bruce roadshow and strategies to increase public awareness of the fund.
- Approved moving future committee meetings to virtual Zoom format
- Approved minutes from the May 8, 2023 meeting
Council Meeting
Council approved several site alteration and subdivision agreements for the Flato East project, including additional water and wastewater capacity. The board also awarded three infrastructure contracts for dam repairs, tree marking, and culverts, and updated the Electronic Monitoring Policy.
- Approved $239,506.33 for Holstein Dam Sluiceway Repairs to McLean Taylor Construction Limited
- Approved $132,632.93 for culvert tender to J.A. Porter Holdings
- Approved Tree Marking Services to Eccles Forestry Ltd. at $150.00 / hectare
- Awarded Community Strategic Plan contract to Wilton Consulting Group for $25,500 + HST
- Approved updates to Policy #93 Electronic Monitoring Policy via By-law 2023-068
- Approved Flato East Phase 9 Site Alteration Agreement (By-law 2023-064)
- Approved 54 additional equivalent residential units of servicing capacity for Flato East Phase 11 (By-law 2023-067)
- Approved Flato East Phase 11 Subdivision Agreement (By-law 2023-070)
Public Planning
The meeting served as a public forum to review applications for residential lot creation and industrial expansion. No final decisions or votes were recorded in the minutes for either application.
Southgate Public Library Board
The Board approved the Southgate Public Library Community Survey for summer release. It also approved the Equity, Diversity, and Inclusion Policy as recommended by the Policy and By-law Committee.
- Approved Southgate Public Library Community Survey (Carried)
- Approved Equity, Diversity, and Inclusion Policy (Carried)
- Approved May 18, 2023 meeting minutes (Carried)
Council Meeting
Council decided to re-list the Olde Town Hall for sale while seeking ways to keep the theatre open. The board also approved updated administrative job descriptions and pay grid movements. Additionally, Council supported a resolution regarding Bell-Hydro Infrastructure.
- Directed staff to re-list Olde Town Hall for sale and seek ways to keep the theatre open (Carried)
- Approved updated administrative job descriptions and pay grid movements (Carried)
- Supported resolution on Bell-Hydro Infrastructure and directed staff to notify the Premier and other municipalities (Carried)
- Referred Bonfield Township's resolution on the opioid crisis back to staff for more information (Carried)
- Referred Grey County Truck Show 2023 Sponsorship Package to staff for budget and grant consideration (Carried)
- Approved minutes from June 7, 2023, Council and Closed Session meetings (Carried)
Affordable Attainable Housing Advisory Committee
The Affordable-Attainable Housing Committee recommended that Council hold two properties identified in Staff Report PL2023-030 for future affordable housing projects. The committee also received updates on the amended Terms of Reference and current residential developments in Dundalk.
- Recommended to Council that two properties in Staff Report PL2023-030 be held for future affordable housing projects (Carried)
- Approved minutes from the April 26, 2023 meeting (Carried)
- Confirmed the meeting agenda (Carried)
- Received Dundalk Food Bank delegation for information (Carried)
- Received correspondence dated June 20, 2023 as information (Carried)
Police Service Board
The Board recommended that Council provide a $500 donation to Crime Stoppers of Grey Bruce for 2023. The Board also recommended that staff inform the organization about the Township’s Grants, Donations and Funding Policy No. 3 for future funding.
- Recommended Council donate $500 to Crime Stoppers of Grey Bruce for 2023
- Recommended Council direct staff to advise Crime Stoppers of Grey Bruce of Funding Policy No. 3
- Approved April 11, 2023 meeting minutes
- Received Detachment Commander's Report for information
Council Meeting - Special
Council held a special meeting on a bus to tour the township and review infrastructure conditions, capital projects, and maintenance plans. The meeting was primarily used to receive a staff report for information and conduct the tour.
- Received Staff Report PW2023-027 regarding the Roads and Infrastructure Bus Tour
- Authorized Public Works Manager Jim Ellis to provide information on tour locations
- Waived procedure by-law item 22.6 to allow for extended discussion
- Approved by-law number 2023-063 to confirm the proceedings of the meeting
Council Meeting
Council passed the 2023 property tax levy by-law and approved $42,000 for Cloudpermit electronic software. Several zoning by-laws were passed, and emergency response agreements with neighboring municipalities were extended.
- Approved By-law 2023-055 to levy and collect 2023 property taxes
- Approved $42,000 plus HST for Cloudpermit software from Building Department Reserve
- Approved By-law 2023-050 (Zoning amendment for Watra Residents Association)
- Approved By-law 2023-056 (Deeming By-law for Watra Lots 20 and 21)
- Approved By-law 2023-051 (Zoning amendment for David Gingrich)
- Approved By-law 2023-054 (Zoning amendment for Flato East Phase 11)
- Approved By-law 2023-053 for Wellington County Library Services Agreement
- Approved By-laws 2023-057, 2023-058, and 2023-059 for emergency response agreements
Public Planning
The meeting served as a public hearing for a zoning by-law amendment application regarding a hydro substation and three residential lots. No formal decision was recorded in the minutes.
Committee of Adjustment
The Committee of Adjustment approved a minor variance for a residential addition at Con 2 Pt Lot 228 Plan 480 Pt Lot Z. The approval requires the preparation of an Engineered Grading and Drainage Plan for the Township Building Department.
- Approved minor variance for interior side yard setback of 0.4572m (1.5ft) for Peter Enns (Carried)
- Approved April 26, 2023 meeting minutes (Carried)
- Confirmed meeting agenda (Carried)