Southgate public meetings in 2024

Southgate Public Library Board

The Southgate Public Library Board has scheduled a meeting for December 19, 2024. The agenda is currently procedural and contains no specific decisions or items for discussion.

• Meeting scheduled for December 19, 2024
• Agenda is procedural and contains no decisions

The Southgate Public Library Board approved the Board-CEO Partnership policy as presented. The board also received the Strategic Plan Update, monthly finance report, and CEO report as information. No other substantive decisions were made.

• Approved Board-CEO Partnership policy (carried)
• Received Strategic Plan Update as information (carried)
• Received monthly finance report and CEO report as information (carried)

Council Meeting

The Southgate Council will authorize internet and telephone voting for the 2026 municipal and school board elections by passing By-law 2024-154. It also appoints an interim Chief Administrative Officer (By-law 2024-156) and a Deputy Clerk (By-law 2024-157). Several site‑plan agreements and a rezoning of Ida Street are approved in the same meeting.

• By-law 2024-154 – authorizes internet and telephone voting for the 2026 election
• By-law 2024-156 – appoints an Interim Chief Administrative Officer
• By-law 2024-157 – appoints a Deputy Clerk
• By-law 2024-142 – rezones 752334 Ida Street for on‑farm diversified use
• By-law 2024-149 – site‑plan amending agreement for 146024 Southgate Road 14

Council appointed Jim Ellis as Interim Chief Administrative Officer by a recorded vote of 5-2, with Councillors Rice and Singh Soares opposed. Council also authorized internet and telephone voting for the 2026 municipal election (6-1), approved several site plan agreements and zoning amendments, and launched a Downtown Revitalization Program for Dundalk.

• Appointed Jim Ellis as Interim CAO (5-2)
• Authorized internet and telephone voting for 2026 election (6-1)
• Approved site plan agreement for Trustees of Old Order Mennonite Conference at 144668 Southgate Road 14
• Removed holding provision for Trustees of Old Order Mennonite Conference
• Approved rezoning at 752334 Ida Street for on-farm diversified use
• Approved site plan agreement for Southgate Renewables at 150 Eco Parkway
• Approved commencement of Downtown Revitalization Program for Dundalk
• Appointed Mark Robins as building inspector

Council Meeting - Special

The Township of Southgate Council called a special meeting after a majority petition. The agenda includes a closed session to address labour relations or employee negotiations. The council will also confirm by-law 2024-152 that records the meeting proceedings before adjourning.

• Petition of Majority of Council requesting a special meeting (received Dec 3, 2024)
• Closed session to consider labour relations or employee negotiations (HR matters)
• Confirmation of by-law 2024-152 to record the special council meeting
• Adjournment of the meeting

The special council meeting was called solely for a closed session to discuss a human resources matter under labour relations. Council entered closed session at 1:01 PM and returned at 3:15 PM, with no substantive decisions made in open session. A confirming by-law was passed to formalize the meeting's proceedings, and the meeting adjourned at 3:16 PM.

• Confirmed agenda as presented (Carried)
• Proceeded into closed session for HR matters (Carried)
• Came out of closed session at 3:15 PM (Carried)
• Passed by-law 2024-152 to confirm proceedings (Carried)
• Adjourned meeting at 3:16 PM (Carried)

Council Meeting

The Township of Southgate Council is meeting to discuss a major loan for road rehabilitation and various zoning and administrative approvals. The body will also review a 2025 meeting schedule and staff pay increases.

• Proposed $4,066,295.00 loan for Victoria Street Rehabilitation Phase 2
• Public meeting for rezoning 7,918 square metres at Con 3 SWTSR Lot 224 to 225 for a manufacturing workshop
• Proposed $10,500 Community Improvement Plan funding for Southgate Eye Care at 20 Main St E, Dundalk
• Transfer of $150,000.00 in the 2024 capital budget for IT infrastructure upgrades
• Proposed 2% COLA increase for 2025 Staff, Council, and Volunteer Firefighter pay grids

Council approved a loan for Victoria Street Rehabilitation Phase 2 and granted a 2% COLA increase for staff, council, and firefighters. Other actions included approving a 2025 meeting schedule and funding for Southgate Eye Care.

• Authorized $4,066,295.00 loan for Victoria Street Rehabilitation Phase 2
• Approved 2% COLA increase for 2025 Staff, Council, and Volunteer Firefighter pay grids (4-3)
• Approved $10,500 in CIP funding for Southgate Eye Care at 20 Main St E, Dundalk
• Approved 2024-2025 Southgate Winter Operational Plan
• Approved Option 4 for the 2025 Council Meeting Schedule
• Approved $150,000 transfer for IT infrastructure upgrades
• Removed holding provision for 221 Doyle Street (By-law 2024-145)
• Appointed Michael Lansdell as Building Inspector

Public Planning

The Township of Southgate is holding a public planning meeting to discuss a rezoning application for a disability care centre and three separate proposals for 45-meter communication towers by Xplore Inc.

• Rezoning application C25-24 for a Recreation Community Care Centre and Group Home at Con 5 Pt Lot 12 RP 17R189
• Xplore Tower proposal C27-24: 45.0m steel lattice tower at 084231 Southgate Road 8
• Xplore Tower proposal C28-24: 45.0m steel lattice tower at 245019 Southgate Road 24
• Xplore Tower proposal C29-24: 45.0m steel lattice tower at 223044 Southgate Road 22

The Township of Southgate held a public planning meeting to hear four applications: a rezoning for a group home for individuals with disabilities and three proposals for 45m communication towers by Xplore Inc. No decisions were made; the meeting was for public input and discussion only.

• No formal decisions were made at this public planning meeting
• Heard rezoning application C25-24 for a group home for persons with disabilities
• Heard tower proposal C27-24 at 084231 Southgate Road 8, Mount Forest
• Heard tower proposal C28-24 at 245019 Southgate Road 24, Mount Forest
• Heard tower proposal C29-24 at 223044 Southgate Road 22, Durham

Committee of Adjustment

The Committee of Adjustment is holding a public hearing regarding an application by Peter Salinovic. The body will decide whether to permit the use of an existing cabin and accessory structures on an unopened section of Sideroad 19 north of Southgate Road 26.

• Application A12-24: Request for permission under Section 45(2) of the Planning Act for a 66 square metre cabin and shed for outdoor recreation
• Proposed conditions for approval include compliance with the Ontario Building Code and private water and sewage arrangements
• Proposed requirement for an agreement with Township Public Works regarding the use and maintenance of the unopened Sideroad 19 road allowance

The Committee of Adjustment approved File A12-24, allowing Peter Salinovic and others to use an existing cabin and accessory structures on an unopened section of Sideroad 19 North of Southgate Road 24 for outdoor recreation, including limited personal hunting. The approval is subject to conditions requiring the cabin and shed to comply with the Ontario Building Code, removal of any additional structures not on the subject lands, private water and sewage arrangements, and an agreement with Township Public Works for access via the unopened road allowance. The motion was carried.

• Approved File A12-24 for cabin use for outdoor recreation with conditions (carried)
• Confirmed agenda as presented (carried)
• Approved minutes from October 23, 2024 meeting (carried)
• Adjourned meeting at 9:38 AM (carried)

Southgate Public Library Board

The Southgate Public Library Board will approve the schedule of its 2025 meetings. The board will receive a resignation from the By‑law and Policy Committee and appoint a replacement. Consent agenda items, including the monthly finance report and CEO report, will be received as information. Routine items such as agenda approval, minutes adoption, and adjournment will also be addressed.

• Resignation of committee member Watson from the By‑law and Policy Committee
• Appointment of Leigh Gorman to the By‑law and Policy Committee
• Approval of 2025 Library Board meeting dates
• Receipt of monthly finance report (consent agenda)
• Receipt of CEO report (consent agenda)

The Southgate Public Library Board approved its agenda, adopted the October 24, 2024 minutes, and accepted member Watson's resignation from the By-law and Policy Committee, appointing Leigh Gorman to fill the vacancy. The board also received the consent agenda (including the monthly finance and CEO reports) and approved the 2025 board meeting dates. No other substantive decisions were made.

• Approved agenda as presented (carried)
• Adopted October 24, 2024 minutes (carried)
• Accepted Watson's resignation from By-law and Policy Committee (carried)
• Appointed Leigh Gorman to By-law and Policy Committee (carried)
• Received consent agenda items as information (carried)
• Approved 2025 board meeting dates (carried)

Council Meeting

The Southgate Council will vote on several by‑laws, including the removal of part lot control for Flato East Phase 11. It will also consider an amendment to the Community Improvement Plan and appoint members to the Committee of Adjustment for 2025. Staff reports on Wilder Lake growth management and the 2025 council meeting schedule will be received for information and feedback.

• By‑law 2024‑136 – removal of part lot control for Blocks 97‑105 and 115‑117, Plan 16M‑98 (Flato East Phase 11)
• By‑law 2024‑137 – amendment to the Community Improvement Plan (CIP)
• By‑law 2024‑135 – appointment of Committee of Adjustment members for 2025
• Planning report PL2024‑096 – ZBA Wilder Lake Growth Management (information only)
• Staff report CL2024‑038 – preliminary 2025 council meeting schedule (feedback requested)

Council passed several by-laws regarding traffic, parking, and community improvement. They also approved the removal of part lot control for Flato East Phase 11 and requested a Community Safety Zone for Dundalk Main Street West.

• Approved By-law 2024-136 to remove part lot control for Flato East Phase 11
• Supported request for Community Safety Zone on Dundalk Main Street West from Proton to Ida Street
• Passed By-law 2024-130 to regulate traffic and parking on township highways
• Passed By-law 2024-137 to amend the Community Improvement Plan (CIP)
• Passed By-law 2024-135 to appoint 2025 Committee of Adjustment members
• Approved submission of ROMA 2025 delegation requests
• Directed staff to coordinate Wilder Lake growth management and public open houses
• Denied motion to refer Wilder Lake Growth report back to staff (3-3)

Council Meeting

The Township of Southgate Council will consider several items, including funding $17,425 plus HST for technical studies of the Holstein Pit Expansion. It will adopt the 2024‑2027 Communications and Community Engagement Strategy and select a new branding option for the 25th anniversary. The council will also approve rezoning by‑laws for on‑farm diversified use on Southgate Sideroad 75 and 71, and authorize a site‑plan agreement with Tubegate Inc. for land at 260219 Southgate Road 26.

• Approve $17,425 plus HST for Holstein Pit Expansion technical studies
• Adopt By‑law 2024‑126 to rezone Southgate Sideroad 75 for on‑farm diversified use
• Adopt By‑law 2024‑127 to rezone Southgate Sideroad 71 for on‑farm diversified use
• Authorize By‑law 2024‑128 for a site‑plan agreement with Tubegate Inc. at 260219 Southgate Road 26
• Adopt the 2024‑2027 Communications and Community Engagement Strategy

Council directed the CAO to begin recruitment for the Director of Corporate Services position, with a start date as early as January 2, 2025, in a 4-3 recorded vote. A proposal to spend up to $12,000 on external policy reviews failed in a 3-4 recorded vote. Council also approved several zoning by-laws, a site plan agreement, and a servicing agreement, and passed a resolution calling on the province to fund OPP costs for small rural municipalities.

• Approved recruitment for Director of Corporate Services (4-3)
• Failed external policy reviews costing up to $12,000 (3-4)
• Approved rezoning at 752729 Southgate Sideroad 75 for on-farm diversified use
• Approved rezoning at 712125 Southgate Sideroad 71 for on-farm diversified use
• Approved site plan agreement with Tubegate Inc. for 260219 Southgate Road 26
• Approved servicing and capacity allocation agreements for 221 Doyle Street
• Appointed Phillip Schram as Chief Building Official (5-2)
• Adopted resolution urging province to reabsorb OPP costs

Property Standards Appeal Committee

The Property Standards Appeal Committee will hold hearings to review appeals against orders to comply. The committee will discuss by-law enforcement reports and make decisions regarding two specific properties.

• Property Standards Order Appeal for 71 Osprey St, Dundalk
• Property Standards Order Appeal for 146345 Southgate Rd 14, Dundalk

The Property Standards Appeal Committee confirmed a compliance order for a property on Osprey Street. A second appeal regarding a property on Southgate Road 14 was adjourned to a future date.

• Confirmed order issued August 12, 2024, for 71 Osprey Street (Carried)
• Adjourned hearing for 146345 Southgate Rd 14 to a future date (Carried)
• Appointed Allen Dobreen as Chair (Carried)

Southgate Public Library Board

The Southgate Public Library Board agenda for October 24, 2024 contains no listed items. The document consists only of boilerplate headings and software credits. No decisions, proposals, or discussions are detailed in the agenda.

The Southgate Public Library Board approved a motion to direct the Librarian CEO to join the Federation of Ontario Public Libraries and pay associated membership costs. The board also approved the agenda, minutes from the September 19 meeting, and received consent agenda items including finance and CEO reports. No substantive decisions beyond the membership were made.

• Approved joining Federation of Ontario Public Libraries and paying membership costs (carried)
• Approved agenda as presented (carried)
• Approved minutes from September 19, 2024 meeting (carried)
• Received consent agenda items: Monthly Finance Report, CEO Report, Quarterly Statistics Report (carried)

Committee of Adjustment

The Southgate Committee of Adjustment held a hearing on application A9-24 submitted by Jamie and John Allen for a property on Cedar Lane, Plan 815 Lot 4. The committee approved two of the three requested minor variances, covering the required front yard and north side yard, subject to specific setback and parking conditions. The approval requires a minimum 2.1 m front yard setback, a 0.5 m garage setback, a 3.0 m south side yard, and a permit from the Saugeen Valley Conservation Authority if needed.

• Approval of two minor variances for the required front yard and north side yard
• Condition: no porch projection into the front yard; front yard setback of 2.1 m
• Condition: attached garage must be set back at least 0.5 m from the front building face
• Condition: maintain a minimum south side yard of 3.0 m to allow one parking space
• Requirement to obtain a permit from the Saugeen Valley Conservation Authority if needed

The Committee of Adjustment approved a minor variance application (A9-24) by Jamie and John Allen for a property on Cedar Lane, allowing a front yard reduction from 7.5m to 2.1m and a north side yard reduction from 3m to 1.8m, subject to conditions. The variance for a front yard projection was denied. The decision was carried, with Member Rice absent for the vote.

• Approved front yard reduction from 7.5m to 2.1m and north side yard reduction from 3m to 1.8m, subject to conditions (carried)
• Denied variance for front yard projection (carried)

Public Planning

The Township of Southgate is holding a public meeting to discuss several rezoning applications and Official Plan amendments. These include proposals for on-farm diversified uses and updates to residential unit allowances to comply with provincial law.

• C22-24: Rezoning 4,832 sq m for a 750 sq m metal works workshop and 500 sq m storage (Pt Lot 205-206 Con 2 SWTSR Proton)
• C26-24: Rezoning 6,744 sq m for a 750 sq m workshop and 500 sq m outdoor storage (Con 4 SWTSR Lot 234 to 235)
• C9-24: Zoning By-law amendment to allow additional residential units across the township
• OPA2-24: Official Plan amendment to delegate certain planning application decisions from Council to Staff

The Township of Southgate held a public planning meeting on October 23, 2024, to hear four rezoning and Official Plan amendment applications. No votes or decisions were made; the meeting was for public input and discussion only. Applications included two on-farm diversified use rezoning requests, a township-wide additional residential units by-law amendment, and an Official Plan amendment to delegate planning decisions to staff.

• No decisions made; public meeting only
• Heard rezoning application C22-24 for on-farm diversified use (metal works)
• Heard rezoning application C26-24 for on-farm diversified use with environmental protection encroachment
• Heard township-wide additional residential units zoning by-law amendment C9-24
• Heard Official Plan amendment OPA2-24 to delegate planning decisions to staff

Council Meeting

The Southgate Council will vote on several development items, including three road‑widening bylaws (2024-122, 2024-123, 2024-124) that establish highways in former townships. It will also approve site‑plan agreements for Ian Martin, Brooklane Industries, and Saugeen Roofing Supply, and disband the Recreation Advisory Committee. Additional actions include a $500 allocation for the 2025 Hawks Nest sponsorship and the creation of a senior manager position in Corporate Services.

• By‑law 2024-122 – road widening (Consent files B4‑23, B5‑23, B6‑23) for former Township of Egremont
• By‑law 2024-123 – road widening (Consent file B5‑24) for former Township of Proton
• By‑law 2024-124 – road widening (Consent file B6‑24) for former Township of Proton
• By‑law 2024-119 – site‑plan agreement with Ian Martin at 712457 Southgate Sideroad
• Resolution to disband the Township of Southgate Recreation Advisory Committee effective Oct 16 2024

Council approved a 2-year contract Customer Service position (6-0) but rejected the posting of a full-time Senior Manager of Corporate Services (3-3). Council also approved three site plan agreements, disbanded the Recreation Advisory Committee, and endorsed a rural road safety resolution.

• Approved 2-year contract Customer Service position (6-0)
• Senior Manager of Corporate Services posting failed (3-3)
• Approved site plan agreement with Ian Martin (By-law 2024-119)
• Approved site plan agreement with Brooklane Industries (By-law 2024-120)
• Approved site plan agreement with Saugeen Roofing Supplies (By-law 2024-121)
• Disbanded Recreation Advisory Committee effective Oct 16, 2024
• Approved $500 sponsorship for Hawks' Nest 2025 event
• Approved $500 for student busing to Grey-Bruce Youth Climate Action Conference

Council Meeting

Council will consider and vote on By‑law 2024‑116 to rezone parcels at 212475 Southgate Sideroad 21, establishing minimum lot areas and applying Agricultural‑1 zone regulations. Council will also consider By‑law 2024‑117 to rezone 146024 Southgate Road 14 for on‑farm diversified use with specific square‑metre allowances. The meeting includes approval of a permanent part‑time waste attendant position at an annual cost of about $15,000. Additional items are approval of up to $800 for a Volunteer and Community Member Appreciation event and funding of a $15,045 insurance renewal overage.

• By‑law 2024‑116: rezoning 212475 Southgate Sideroad 21 with minimum lot areas of 3.5 ha and 11.5 ha
• By‑law 2024‑117: rezoning 146024 Southgate Road 14 for 750 m² on‑farm diversified use and 500 m² outdoor storage
• Approval of a permanent part‑time waste attendant position costing approximately $15,000 annually
• Approval of Volunteer and Community Member Appreciation event costing up to $800
• Approval of $15,045 insurance renewal overage funded from gapping dollars and tax stabilization reserve

Southgate Council approved insurance funding overages and a permanent part-time waste attendant position costing approximately $15,000 annually. Council also passed zoning by-laws for properties on Southgate Sideroad 21 and Southgate Road 14, and approved a Committee Member Appreciation Event for 2024. Additionally, development timeline extensions for Blocks 58-59 were approved subject to a performance deposit.

• Approved agenda as amended (Res. 2024-453)
• Received Foodcycler Solutions delegation as information (Res. 2024-454)
• Approved September 18, 2024 Council minutes and deferred closed session minutes (Res. 2024-455)
• Approved funding insurance overage of $15,045 with gapping dollars and tax stabilization reserve (Res. 2024-456)
• Approved 2024 Committee Member Appreciation Event not exceeding $800 and 2025 volunteer event consideration (Res. 2024-458)
• Approved development timeline extensions for Block 58-59 subject to 10% performance deposit (Res. 2024-459)
• Approved permanent part-time waste attendant position at ~$15,000 annually beginning October 2024 (Res. 2024-460)
• Approved Zoning By-law 2024-116 for Dennis and Jackie Groves at 212475 Southgate Sideroad 21 and By-law 2024-117 for John MS Martin at 146024 Southgate Road 14 (Res. 2024-461, 462, 463, 464)

Committee of Adjustment

The Committee of Adjustment is meeting to review two property applications. The body will decide on a land severance request in Proton and a minor variance application for a residence on Cedar Lane.

• A9-24: Minor variance request for Jamie and John Allen at Cedar Lane regarding front and north side yard setbacks
• B7-24: Consent application for Dennis and Jackie Groves at 212475 Southgate Sideroad 21 to transfer a 207.38m by 195.145m parcel to an abutting landowner

The Committee of Adjustment approved Consent File B7-24, allowing Dennis and Jackie Groves to transfer a 207.38 by 195.145 metre parcel to the abutting landowner to the south while retaining a lot with the existing home. The approval carries conditions, including rezoning the lands and standard parkland dedication and road widening requirements. The committee also granted a deferral of Minor Variance application A9-24 at the applicant's agent's request, with the matter returning October 23, 2024. No members of the public spoke on either item.

• Approved Consent File B7-24 (Groves) to sever and transfer a 207.38m x 195.145m parcel to the abutting landowner to the south, subject to conditions (carried)
• Deferred Minor Variance application A9-24 (Allen) at the applicant's agent's request; to return October 23, 2024 (carried)
• Approved minutes of the August 28, 2024 Committee of Adjustment meeting (carried)
• Confirmed the September 25, 2024 agenda (carried)
• Adjourned the meeting at 9:30 AM (carried)

Public Planning

The Township of Southgate Public Planning Committee will review rezoning application C23-24 for a lot line adjustment that transfers approximately 4.04 hectares from the retained lands at 212475 Southgate Sideroad 21 to an adjacent lot, changing lot sizes to about 11.8 hectares and 3.75 hectares. The committee will also consider rezoning application C24-24, which seeks to expand an on‑farm diversified use by adding a metal workshop and office up to 750 m² and removing the current limit of four non‑resident employees. Agency comments from Bell, County of Grey, Public Works, and Enbridge Gas are attached for each application, and the public may speak during the meeting.

• C23-24 lot line adjustment transferring ~4.04 ha from 212475 Southgate Sideroad 21, altering lot sizes to ~11.8 ha and ~3.75 ha
• C24-24 rezoning to permit a 750 m² metal workshop and office on‑farm, removing employee limit
• Application and planning justification documents attached for C23-24
• Application drawings and notice of public meeting attached for C24-24
• Agency comments (Bell, County of Grey, Public Works, Enbridge Gas) submitted for both applications

The Township of Southgate held a public planning meeting on September 25, 2024, to consider two rezoning applications. No decisions were made; the meeting was for public input and discussion only. Both applications were presented, and no public comments were received.

• No decisions made; meeting was informational only
• Heard application C23-24 (Groves) for lot line adjustment rezoning
• Heard application C24-24 (Martin) for on-farm diversified use expansion

Recreation Advisory Committee

The Southgate Recreation Advisory Committee will discuss the 2025 Capital Project and associated budget. It will review the Recreation Action Plan for a sports field complex. Members will consider adopting new fees and charges under By-law 2023-109 Schedule K. Updates will be given on the Hopeville Pavilion, Dundalk Arena food booth, and pool accessibility at Dundalk Memorial Park.

• 2025 Capital Project Discussion (2025 Capital Budget - Discussion.pdf)
• Recreation Action Plan / Sports Field Complex (Recreation AP 2024 Current.pdf, Rec Site Picture Version 3.pdf)
• 2025 Fees and Charges Discussion (By-law 2023-109 - Adopt Fees and Charges - Schedule K - Recreation.pdf)
• Hopeville Pavilion verbal update (image attachments)
• Dundalk Memorial Park Pool accessibility verbal update (Dundalk Memorial Park Pool.pdf)

The Recreation Advisory Committee meeting on September 19, 2024, was cancelled because quorum was not obtained. No decisions were made, and the meeting will be rescheduled with a new agenda.

• Meeting cancelled due to lack of quorum

Southgate Public Library Board

The agenda for the Southgate Public Library Board meeting on 2024-09-19 contains no listed items. It appears to be a procedural placeholder with no decisions, contracts, or discussions recorded.

The Southgate Public Library Board approved the Wellington County Public Library User Agreement, authorizing the Chair and Librarian CEO to sign it and pay $41,760 for library services. The board also adopted the Board Code of Conduct policy and received routine reports. All decisions were carried unanimously.

• Approved Wellington County Public Library User Agreement and $41,760 payment (carried)
• Approved Board Code of Conduct policy (carried)
• Approved agenda as presented (carried)
• Approved minutes from July 4, 2024 meeting (carried)
• Received consent agenda items: finance, CEO, and quarterly statistics reports (carried)

Council Meeting

The council will review the Ida Street Subdivision application, which proposes 321 residential units and new municipal infrastructure, and hear comments from agencies and the public. It will also adopt the draft Communications and Community Engagement Strategy and approve By‑law 2024‑112 to sign a site‑plan agreement with Mel‑Mar Industries for land at 126282 Southgate Road 12. Additionally, the council will disband the Community Fund Management Committee and pass By‑law 2024‑113 confirming the meeting proceedings.

• Ida Street Subdivision – 321 units (266 single‑detached, 52 townhouses, 3 future), new roads, roundabout at County Road 9/Ida Street, water/sewer, park blocks (~0.8 ha and 1.2 ha) and open space
• By‑law 2024‑112 – authorizes Mayor and Clerk to sign a site‑plan agreement with Mel‑Mar Industries Inc. for 126282 Southgate Road 12, Concession 8, Lot 28‑29
• Adoption of Draft Communications and Community Engagement Strategy (SIO2024‑06)
• Disbandment of the Southgate Community Fund Management Committee effective Sept 18, 2024 and appointment of a new committee member with compensation per Policy #21
• By‑law 2024‑113 – confirms the proceedings of the September 18, 2024 regular council meeting

Council adopted a new Communications and Community Engagement Strategy and authorized a purchase agreement for land to expand the Holstein Pit. Additionally, Council disbanded the Southgate Community Fund Management Committee and approved a new Child Protection Policy. A public meeting was also held regarding a proposed 321-unit residential subdivision on Ida Street.

• Adopted Communications and Community Engagement Strategy (No. 2024-435)
• Authorized purchase of land for Holstein Pit expansion (No. 2024-437/438)
• Disbanded Community Fund Management Committee (No. 2024-436)
• Adopted Policy #97 Child Protection Policy (No. 2024-439/440)
• Approved site plan agreement for Mel-Mar Industries Inc. (No. 2024-443/444)
• Directed staff to proceed with Option 5 for Holstein Sand Dome (No. 2024-442)

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee will confirm the meeting agenda, approve the minutes from the July 8, 2024 meeting, and receive staff report CL2024-033 for information. No delegations, presentations, or correspondence are scheduled. The meeting will conclude with an adjournment.

• Resolution to confirm the agenda as presented
• Adoption of the July 8, 2024 Community Fund Management Committee minutes
• Receipt of staff report CL2024-033 – Southgate Community Fund Management Committee Update
• No delegations or presentations submitted
• Adjournment of the meeting

The Southgate Community Fund Management Committee held its final meeting on September 9, 2024, and will be disbanded. The committee endorsed in principle the draft Terms of Reference for a new committee to be administered by Community Foundation Grey Bruce. No other substantive decisions were made.

• Confirmed agenda as presented (carried)
• Approved minutes from July 8, 2024 meeting (carried)
• Received staff report CL2024-033 on committee transition (carried)
• Endorsed in principle draft Terms of Reference for new committee (carried)

Council Meeting

The council will receive delegations on an outdoor pool project, water‑sanitary strategy, and development updates. It will adopt recent meeting minutes and approve several by‑laws, including a $184,900 contract to replace culverts on Southgate Sideroad 49, a rezoning of 260219 Southgate Road 26 for on‑farm use, and the removal of holding provisions for Flato Phase 11. Additional approvals include a $25,000 budget for the township’s 25th anniversary, a $7,440 library funding allocation, and a memorandum of understanding with the South Grey Chamber of Commerce. The council also authorizes the installation of ten new murals in downtown Dundalk.

• Award contract to 12473020 Canada Inc o/a Rice Construction for culvert replacements on Sideroad 49 – $184,900 plus HST
• By‑law 2024‑109 rezoning 260219 Southgate Road 26 for on‑farm diversified use (750 m² shop, storage)
• By‑law 2024‑108 MOU with South Grey Chamber of Commerce (effective Jan 1 2024‑Dec 31 2026)
• Approve $25,000 budget for the township’s 25th anniversary events
• Allocate $7,440 from reserve funds to the Wellington County Library Board agreement

Council approved the tender award for SDR 49 culvert replacements to Rice Construction Contracting for $184,900 plus HST, with Councillor Rice declaring a conflict. They also approved a rezoning at 260219 Southgate Road 26 for a 750 sq m on-farm diversified use, and removed a holding provision for Flato Phase 11. Several other items were approved, including a mural installation in Dundalk, a library services agreement, and a resolution urging provincial action on physician shortages.

• Approved $184,900 culvert replacement contract to Rice Construction (carried)
• Approved rezoning at 260219 Southgate Road 26 for on-farm diversified use (carried)
• Approved removal of holding provision for Flato Phase 11 (carried)
• Approved 10 murals in downtown Dundalk and festival, including on Library and Pool Building (carried)
• Approved library services agreement with Wellington County, funding $7,440 from reserves (carried)
• Endorsed resolution urging Ontario to address physician shortage (carried)
• Endorsed resolution supporting 3,000 OINP spots for Northern Ontario (carried)
• Approved 25th anniversary events and activities, with $25,000 budget to be considered in 2025 (carried)

Committee of Adjustment

The Committee of Adjustment is meeting to review and decide on five minor variance applications. These requests include farm expansions, a welding shop, and residential modifications.

• A6-24: Minor variance for a welding shop and outdoor storage limited to 150 square metres at Ventry Acres
• A7-24: Farm expansion for a 1,901 square metre dairy barn and storage facilities at 391311 Grey Road 109
• A8-24: Reduction of Minimum Distance Separation to 118 metres for a barn and bunker at 04547 Southgate Road 04
• A10-24: Rear yard minor variance for an attached garage at 185 Russell Street, Dundalk
• A11-24: Reduced minimum gross floor area of 92.16 square metres for a mobile home at 032106 Southgate Sideroad 03

The Committee of Adjustment approved all five minor variance applications on the agenda, each with conditions. Approvals included a metal working shop, two dairy farm expansions, a garage addition, and a mobile home. No applications were denied or deferred.

• Approved minor variance A6-24 for a 150 sq m metal working shop with 150 sq m outdoor storage, subject to screening conditions (carried)
• Approved minor variance A7-24 for dairy barn, feed bunker, and manure storage, subject to nutrient unit limits (carried)
• Approved minor variance A8-24 to reduce Minimum Distance Separation from 197m to 118m for a barn expansion, despite public opposition (carried)
• Approved minor variance A10-24 for a garage addition with reduced rear yard, subject to height and fencing conditions (carried)
• Approved minor variance A11-24 for a single wide mobile home with reduced floor area, subject to foundation and septic conditions (carried)

Public Planning

The Southgate Public Planning Committee will discuss two items: a rezoning application (C21-24) to allow a 750‑square‑metre metal workshop, office, lunchroom and power room with 500 sq m of outdoor storage on PT Lot 198‑200, and an Official Plan amendment (C20-24 and OPA1-24) that would add policies limiting where large‑scale renewable energy and battery storage projects can be sited and require site‑specific zoning amendments. The committee will hear comments from agencies and the public on both items before any decision is made.

• C21-24 rezoning for Tubegate Inc. to permit on‑farm diversified use (metal workshop) on PT Lot 198‑200, Con 2 SWTSR
• C20-24 and OPA1-24 Official Plan amendment to restrict land‑use designations for renewable energy facilities and energy storage systems
• Requirement that any new renewable energy or storage project obtain a site‑specific zoning amendment
• Agency comments received for both items (Bell, County of Grey, Enbridge Gas, Fire Department, Public Works, SVCA, etc.)
• Public meeting notices and application documents attached to the agenda

The meeting was a public planning session with no decisions made. Council heard two applications: a rezoning for a metal workshop on a farm in Proton and a township-wide Official Plan and Zoning By-Law amendment to restrict large-scale renewable energy projects. Both items were discussed but not voted on.

• No decisions made; public meeting only
• Heard rezoning application C21-24 for metal workshop (Tubegate Inc.)
• Heard Official Plan Amendment OPA1-24 and Zoning By-Law C20-24 for renewable energy restrictions

Council Meeting

The Southgate Council will consider several items, including authorizing By-law 2024-105 to formalize an aerial fire‑protection agreement with the Shelburne and District Fire Department Joint Board of Management. Other matters include a noise‑bylaw exemption for the Grey County Truck Show, a request to transfer Woodland Cemetery operations to the township, street‑naming approvals for Aitken and Gardiner, and a website migration agreement with GHD Digital that allocates $18,200 in the 2025 budget.

• By‑law 2024-105: authorize Southgate‑Shelburne aerial fire‑operations agreement
• Noise By‑law exemption (CL2024-027) for Grey County Truck Show, Aug 10‑11, 2024, 11 p.m.–1 a.m.
• Cemetery Transfer Request (CL2024-030) to assume Woodland Cemetery operations Jan 1 2025
• Street‑naming approvals for Aitken and Gardiner (CL2024-028) and update of Policy 69 schedule
• Website migration agreement with GHD Digital, budgeted $18,200 for 2025 (SIO2024-005)

Council approved a new fees and charges by-law (2024-101) by a recorded vote of 5-2, with Deputy Mayor Dobreen and Councillor John opposed. Council also supported extending the Southgate Renewables agreement to December 31, 2027, and passed related amending by-law 2024-104. Several planning items were approved, including rezoning for an on-farm diversified use at 185610 Grey Road 09 and site-specific zoning for a surplus farm lot at 311371 Highway 6. The Holstein Sand Shed Roofing Replacement project was referred back to staff for further options.

• Adopted fees and charges by-law 2024-101 (5-2)
• Supported Southgate Renewables agreement extension to Dec 31, 2027
• Passed by-law 2024-104 amending Southgate Renewables purchase/sale agreement
• Approved rezoning at 185610 Grey Road 09 for on-farm diversified use (C18-24)
• Approved rezoning at 311371 Highway 6 for surplus farm lot (C19-24)
• Referred Holstein Sand Shed Roofing project back to staff for further options
• Approved site plan agreement for Flato East Commercial Block (McDonald's)
• Approved street naming additions Aitken and Gardiner to eligible names list

Council Meeting - Special

The Southgate Township Council convened a special meeting on August 6, 2024. After confirming the agenda, the Council entered a closed session to address labour relations and employee negotiations under the HR matters provision. The meeting also included the adoption of By-law 2024-107 to record the proceedings and concluded with adjournment.

• Petition for special meeting submitted by a majority of Council members (received August 1, 2024)
• Closed session to discuss labour relations or employee negotiations (HR matters)
• Confirmation of agenda as presented
• Adoption of By-law 2024-107 confirming the special council meeting
• Adjournment of the meeting

The special council meeting was held primarily for a closed session regarding a human resources matter under labour relations. Council confirmed the agenda, entered and exited closed session, and passed a confirming by-law for the meeting's proceedings. No substantive public decisions were made.

• Confirmed agenda as presented (Carried)
• Proceeded into Closed Session for HR matters (Carried)
• Proceeded out of Closed Session (Carried)
• Passed by-law 2024-107 confirming proceedings (Carried)
• Adjourned meeting at 3:29PM (Carried)

Public Planning

The Southgate Public Planning Committee will review four applications: a 45‑metre Xplore communications tower at 240245 Southgate Road 24, a rezoning for on‑farm diversified use with a 750 m² workshop and 500 m² outdoor storage at Con 12 Lot 16, a rezoning of a 0.82‑hectare surplus farm lot fronting Highway 6 (C19‑24), and a rezoning to permit 24 stacked townhouses at 271 Main St E. Each item includes background documents, agency comments, and a presentation to council. The meeting will include public comments and council questions on each proposal.

• 45.0 m Xplore communications tower at 240245 Southgate Road 24 (C16‑24)
• Rezoning for on‑farm diversified use (750 m² workshop, 500 m² storage) at Con 12 Lot 16 (C18‑24)
• Rezoning of 0.82‑ha surplus farm lot fronting Highway 6 (C19‑24)
• Rezoning to allow 24 stacked townhouses at 271 Main St E (C17‑24)
• Environmental Protection Zone adjustment for the Con 12 Lot 16 site (C18‑24)

The Township of Southgate held a public planning meeting on July 24, 2024, to hear presentations and public comments on four applications: a communications tower by Xplore, two rezoning applications (Sidney Sherk and Kevin Gerber), and a rezoning for a 24-unit stacked townhouse development at 271 Main St E. No votes or decisions were taken; the meeting was for information and comment gathering only.

• No decisions made; meeting was for public input on four planning applications
• C16-24: Xplore communications tower proposal presented; no public comments received
• C18-24: Sidney Sherk rezoning for on-farm diversified use presented; no public comments received
• C19-24: Kevin Gerber rezoning to sever surplus farmhouse presented; no public comments received
• C17-24: 271 Main St E Inc. rezoning for 24 stacked townhouses; public opposition expressed by four speakers

Council Meeting - Special

The special council meeting will consider three by‑laws. By‑law 2024‑096 appoints Deputy Treasurers Dina Lundy, Lindsey Green and Kayla Best. By‑law 2024‑098 authorizes a security agreement with Dundalk Flato Meadows Inc., Southgate Meadows Inc. and Flato Developments Inc. By‑law 2024‑099 confirms the proceedings of this July 18 meeting.

• By‑law 2024‑096 – appoint Deputy Treasurers Dina Lundy, Lindsey Green and Kayla Best
• By‑law 2024‑098 – authorize security agreement with Dundalk Flato Meadows Inc., Southgate Meadows Inc. and Flato Developments Inc.
• By‑law 2024‑099 – confirm the July 18, 2024 special council meeting proceedings

Council passed a by-law appointing Dina Lundy, Lindsey Green, and Kayla Best as deputy treasurers, with a 4-1 vote. Council also approved a security agreement with Dundalk Flato Meadows Inc., Southgate Meadows Inc., and Flato Developments Inc. The meeting was procedural, with no other substantive decisions.

• Appointed deputy treasurers Dina Lundy, Lindsey Green, and Kayla Best (4-1)
• Approved security agreement with Dundalk Flato Meadows Inc., Southgate Meadows Inc., and Flato Developments Inc. (carried)

Southgate Community Fund Management Committee

The Committee will receive an announcement regarding Neighbourhood Small Grants and Spring 2024 Community Grants recipients. Stuart Reid from the Community Foundation Grey Bruce will also present on the 2024 Ambassador Forum. Additionally, the Committee will review the 2023 Fiscal Year Fund Statement.

• Announcement of Neighbourhood Small Grants and Spring 2024 Community Grants recipients
• Presentation regarding the 2024 Ambassador Forum
• Review of the 2023 Fiscal Year Fund Statement from Community Foundation Grey Bruce

The Committee received a report announcing the recipients of the Neighbourhood Small Grants and Spring 2024 Community Grants. Members also received a presentation regarding the 2024 Ambassador Forum.

• Approved May 13, 2024 meeting minutes
• Received Neighbourhood Small Grants and Spring 2024 Community Grants recipient report as information
• Received 2024 Ambassador Forum presentation as information
• Received July 8, 2024 correspondence as information

Southgate Public Library Board

The provided document contains only procedural software interface elements. No specific items for discussion or decision are listed in the text.

The Board approved closing the library on September 26, 2024, for township-wide training. The Board also accepted a draft Code of Conduct and directed the Librarian CEO to proceed with administrative actions.

• Approved library closure on September 26, 2024 for training
• Received Draft Board Code of Conduct as information
• Directed Librarian CEO to proceed with Code of Conduct administrative actions
• Approved May 16, 2024 meeting minutes

Council Meeting - Special

This special meeting consists of procedural items, including a closed session for Council and Staff Relations Training. The agenda also includes By-law 2024-090 to confirm the proceedings of this meeting.

• Closed session for Council and Staff Relations Training
• By-law 2024-090 to confirm meeting proceedings

Southgate council met in special session on July 4, 2024, and moved directly into a closed meeting for an education or training session on council and staff relations. No substantive decisions on policy, spending, or zoning were recorded; the only public business was confirming the agenda, entering and exiting closed session, passing a confirming by-law, and adjourning. Councillor Monica Singh Soares arrived at 1:30PM and Councillor Jim Ferguson was absent.

• Confirmed the agenda as presented (carried)
• Entered closed session at 1:01PM for council and staff relations training (carried)
• Exited closed session at 3:46PM (carried)
• Passed by-law 2024-090 confirming the proceedings of the July 4, 2024 special meeting (carried)
• Adjourned the meeting at 3:47PM (carried)

Council Meeting

Council will review several zoning amendments for on-farm manufacturing and storage. The agenda also includes adopting a new electric vehicle charging station policy and a canine control by-law. Additionally, the council will review business retention reports and property surplus declarations.

• Adoption of By-law 2024-078 for canine control and licensing
• Rezoning at 079268 Southgate Sideroad 7 for on-farm diversified use
• Approval of the Electric Vehicle Charging Station Policy
• Declaration of surplus property on Uncle Tom Crescent
• Site plan agreement for NB Martin MFG Inc at Southgate Sideroad 19

Southgate Council approved three by-laws to rezone agricultural properties for small-scale manufacturing and storage, alongside a servicing agreement for the Bowman family. The council also adopted a new Electric Vehicle Charging Station Policy and authorized a Canada Community Building Fund agreement. Additionally, Council passed a resolution supporting Bruce County's request to pause health service level reductions and requested provincial action on police board insurance.

• Passed By-law 2024-081 rezoning 079268 Southgate Sideroad 7 for On-Farm Diversified Use
• Passed By-law 2024-082 rezoning 026453 Highway 89 for On-Farm Diversified Use and lot severance
• Passed By-law 2024-083 rezoning 185552 Grey Road 09 for On-Farm Diversified Use
• Passed By-law 2024-085 authorizing Servicing Agreement with Joseph, Salome, Rachel and Emerson Bowman
• Passed By-law 2024-084 authorizing Servicing Agreement with Peter and Rebecca O'Donnell
• Passed By-law 2024-088 authorizing Site Plan Agreement with NB Martin MFG Inc.
• Approved Business Retention and Expansion report and action items
• Passed By-law 2024-091 authorizing Canada Community Building Fund Municipal Funding Agreement

Committee of Adjustment

The Committee is reviewing a minor variance application for Ventry Acres Inc. at Con 13 Pt Lot 33. The proposal includes a welding shop and a single detached dwelling subject to specific size and screening conditions. The committee will also consider a cancellation certificate request for 2669552 Ontario Inc.

• Minor variance application A6-24 (Ventry Acres Inc.)
• Cancellation certificate PL2024-054 (2669552 Ontario Inc.)
• 150 square meter limit for welding shop and outdoor storage

The Committee approved a cancellation certificate for a previous application. A minor variance request for a 150-square-meter metal working shop was deferred by a 5-0 vote until concerns from the County of Grey are resolved. An initial motion to approve the variance with conditions failed due to lack of a seconder.

• Approved cancellation certificate for PL2024-054 (Carried)
• Motion to approve minor variance A6-24 with conditions failed (no seconder)
• Deferred minor variance A6-24 until County of Grey concerns addressed (5-0)

Council Meeting - Special

The Southgate Council is meeting to appoint a Chief Building Official and Building Inspectors through By-law 2024-086. The agenda also includes confirming the proceedings of this special meeting via By-law 2024-087.

• By-law 2024-086: Appointment of Chief Building Official and Building Inspectors
• By-law 2024-087: Confirming June 26, 2024 Special Council Meeting proceedings

The Township of Southgate Council held a special meeting to pass By-law 2024-086, which appoints a Chief Building Official, Deputy Building Officials, and Building Inspectors. The council also passed a confirming by-law to validate the meeting's proceedings. No other substantive decisions or debates were recorded.

• Agenda confirmed as amended (Motion 2024-306)
• By-law 2024-086 passed to appoint Chief Building Official and inspectors (Motion 2024-307)
• By-law 2024-087 passed to confirm meeting proceedings (Motion 2024-308)
• Meeting adjourned at 12:10 PM (Motion 2024-309)

Public Planning

The Public Planning meeting will discuss three rezoning applications in the Township of Proton. These proposals involve allowing various on-farm diversified uses, such as metal works and workshops, alongside new or modified farm clusters.

• Rezoning for Nelson H Bauman to permit dry metal works and a second dwelling unit
• Rezoning for Joseph & Emerson Bowman to reduce minimum lot area from 40 to 20 hectares
• Rezoning for Brookelane Industries Inc. to allow an on-farm workshop and storage

The Southgate public planning meeting reviewed three rezoning applications concerning on-farm diversified uses and lot area adjustments. Staff presented agency comments, and council members asked questions regarding the proposals. No final decisions or votes were recorded in the minutes.

• Discussed rezoning C13-24 for Nelson H Bauman for an on-farm diversified use and second dwelling unit
• Discussed rezoning C14-24 for Joseph & Emerson Bowman regarding minimum lot area and a new farm cluster
• Discussed rezoning C15-24 for Brookelane Industries Inc. to permit an on-farm diversified use workshop
• Adjourned the meeting at 1:33 PM

Council Meeting

The Council will consider the adoption of a new Canine Control By-law and several rezoning applications. The meeting also includes proposals for Community Improvement Plan funding and updates to municipal personnel policies.

• Adoption of the new Canine Control By-law (By-law 2024-078)
• $3,060 Community Improvement Plan funding for 392098 Grey Road 109
• $2,305 Community Improvement Plan funding for 772194 Hwy 10, Dundalk
• Rezoning of 712457 Southgate Sideroad 71 for on-farm diversified use
• Updates to municipal Personnel Policy and Health Care Spending Account

Council approved several rezoning requests for on-farm diversified uses and agricultural land. The board also granted Community Improvement Plan funding for two local businesses and updated personnel policies regarding benefits and vehicle use.

• Approved $3,060 CIP funding for Love’s Sweetness Maple Syrup laneway upgrade
• Approved $2,305 CIP funding for Country Automotive signage
• Passed By-law 2024-066 for Proton Parking Lot - Kozlowski Agreement
• Referred By-law 2024-078 (Canine Control) back to staff for future consideration
• Approved amended Personnel Policy #1 and updated Health Care Spending Account
• Adopted By-law 2024-079 for Vehicle Use and Safety Policy
• Approved rezoning for on-farm diversified uses at 712457 Sideroad 71, Southgate Road 22, and 126282 Southgate Road 12
• Approved rezoning for 411361 Sideroad 41 and 265155 Southgate Road 26

Council Meeting - Special

The Southgate Special Council meeting includes a closed session regarding Essentials of Municipal Firefighting Training. The council will also pass By-law 2024-077 to confirm the proceedings of this special meeting.

• Closed session for Essentials of Municipal Firefighting Training
• By-law 2024-077 to confirm meeting proceedings

Council met for an education and training session regarding the Essentials of Municipal Firefighting. The meeting was held primarily in a closed session and concluded with the passage of a confirming by-law.

• Confirmed meeting agenda (2024-267)
• Entered closed session for fire training (2024-268)
• Exited closed session (2024-269)
• Passed confirming by-law 2024-077 (2024-270)
• Adjourned meeting (2024-271)

Council Meeting

The meeting includes decisions on the 2024 property tax rates and updates to the Tile Drainage Loan Policy. Council will also review zoning amendments for commercial use and residential garden suites. Other items include road renaming feedback and a land purchase agreement for the Proton Pit.

• Adoption of 2024 property tax rates via By-law 2024-059
• Zoning amendment to permit restaurants and convenience stores in Highway Commercial-3 Zone
• Purchase and sale agreement for 'Proton Pit' lands with Pallister Farms Ltd.
• Approval of $25,000 for Holstein Sand Shed roofing replacement
• Release of $50,000 in securities for Flato Edgewood Greens Phase 2B

Council passed by-law 2024-059 to levy and collect property taxes for 2024. The board also approved a purchase and sale agreement with Pallister Farms Livestock Ltd. for lands known as the Proton Pit.

• Adopted 2024 property tax rates (By-law 2024-059)
• Approved purchase and sale agreement with Pallister Farms Livestock Ltd. for Proton Pit (By-law 2024-060)
• Approved zoning amendment for restaurants, taverns, and convenience stores in Highway Commercial-3 Zone (By-law 2024-062)
• Approved zoning amendments for 40 Uncle Tom Crescent for a temporary garden suite and residential rezoning (By-laws 2024-063, 2024-069)
• Denied road renaming request for sections of Southgate Road 26 and Homestead Road (6-0)
• Approved $25,000 for Holstein Sand Shed Roofing Replacement
• Approved Site Plan Agreements for Martin Fabrication Inc. and Moses and Anna Bauman (By-laws 2024-064, 2024-065)
• Adopted revised Flag Protocol and Proclamation Policy (By-law 2024-068) (6-1)

Public Planning

The Township of Southgate Public Planning Meeting on May 22, 2024, will consider five zoning bylaw amendment applications (C7-24, C8-24, C10-24, C11-24, C12-24). Each application seeks to rezone agricultural land to permit on-farm diversified uses, such as small-scale manufacturing or metal works, or to accommodate lot severances. The meeting will include public comments and council questions on each application.

• C7-24: Rezone portion of Con 4 SWTSR Lots 218/219 from Agriculture (A1) to exception zone for 730 sq m dry manufacturing shop and 500 sq m outdoor storage
• C8-24: Rezone Con 3 SWTSR Pt Lots 218-220 for 750 sq m metal works/dry manufacturing shop and 750 sq m outdoor storage
• C10-24: Rezone Fairbanks Creek School lot (0.84 ha, 90 m frontage on Southgate Road 8) to Community Facility zone for future expansion
• C11-24: Rezone Con 19 Lot 4 to recognize surplus farmhouse lot (1.137 ha, 95 m frontage on Southgate Road 26) and prohibit new dwelling on remaining 46 ha
• C12-24: Rezone Con 8 Lots 28-29 to permit 750 sq m workshop/office/power room and 500 sq m outdoor storage on severed lot

Council reviewed five proposed zoning bylaw amendments and rezoning applications. The meeting consisted of background presentations, agency comments, and public input; however, no final votes or decisions were recorded in the minutes.

Committee of Adjustment

The Southgate Committee of Adjustment is meeting to hear four consent (land severance) applications and one request to extend conditions for a previously approved consent. The committee will receive staff reports, hear from applicants and the public, and vote on whether to approve each severance with conditions. One item is a routine extension for Ted Acheson's consent file B1-22.

• B4-24: Edwin and Ellen Bearinger (Fairbanks Creek School), Con 7 N Pt Lot 1 Gore A RP 16R6693 Part 1, Egremont – proposed severance with conditions including rezoning to recognize existing school
• B3-24: Kevin Gerber, Concession 1, Pt Lot 27 Pt Div 1 Lot 28, Egremont – proposed severance with conditions including rezoning to prohibit residential use on retained lot
• B5-24: Dennis Haw, Vicki Haw, Douglas Haw, Alan Haw, Con 19, Lot 4, Proton – proposed severance with conditions including rezoning in Agricultural-1 zone
• B6-24: Mel-Mar Industries Inc., Con 8, Lot 28 to 29, Proton – proposed severance with standard conditions
• PL2024-043: Consent File B1-22 – Ted Acheson – request to extend conditions of consent to December 31, 2024

The Committee of Adjustment approved four consent applications to sever land: a lot for the existing Fairbanks Creek School (B4-24), a surplus farm dwelling on Highway 6 (B3-24), a surplus farmhouse and outbuildings on Southgate Road 26 (B5-24), and a division into two farm parcels on Southgate Road 12 (B6-24). Each approval carries conditions, including rezoning where required, a reference plan of survey, and payment of any outstanding taxes and fees. The committee also granted Ted Acheson an extension to December 31, 2024, to meet conditions of consent for application B1-22. No members of the public spoke on any application, and no pecuniary interests were declared.

• Approved severance B4-24 for Edwin and Ellen Bearinger (Fairbanks Creek School), Con 7 N Pt Lot 1 Gore A, Egremont, with conditions (Carried)
• Approved severance B3-24 for Kevin Gerber, Concession 1 Pt Lot 27 Pt Div 1 Lot 28, Egremont, surplus farm dwelling, with conditions (Carried)
• Approved severance B5-24 for Dennis Haw, Vicki Haw, Douglas Haw and Alan Haw, Con 19 Lot 4, Proton, surplus farmhouse and outbuildings, with conditions (Carried)
• Approved severance B6-24 for Mel-Mar Industries Inc., Con 8 Lot 28 to 29, Proton, into two farm parcels, with conditions (Carried)
• Granted extension to December 31, 2024, to meet conditions of consent for B1-22 (Ted Acheson) (Carried)
• Approved minutes of the April 24, 2024 Committee of Adjustment meeting (Carried)
• Confirmed the agenda as presented (Carried)
• Adjourned the meeting at 9:54 AM (Carried)

Police Service Board

The Southgate Police Service Board is meeting to consider dissolving the board effective April 1, 2024, on the date the Community Safety and Policing Act comes into force, and to cancel all future meetings. The agenda also includes routine items: confirming the agenda, declaring pecuniary interests, adopting the March 19, 2024 minutes, and receiving a detachment commander's report. No correspondence is listed.

• Dissolution of the Township of Southgate Police Services Board effective April 1, 2024
• Cancellation of all future Police Services Board meetings
• Adoption of 2024-03-19 meeting minutes
• Detachment Commander's Report (no details provided)
• No correspondence listed

The Southgate Police Service Board voted to dissolve itself effective April 1, 2024, coinciding with the Community Safety and Policing Act coming into force. All future meetings of this board were cancelled. The board also approved previous minutes and confirmed the agenda, but no other substantive business was conducted.

• Agenda confirmed (Carried)
• Minutes from March 19, 2024 approved (Carried)
• Board dissolution effective April 1, 2024 approved (Carried)
• All future board meetings cancelled (Carried)
• Meeting adjourned at 9:03 AM (Carried)

Southgate Public Library Board

This agenda for the Southgate Public Library Board meeting on 2024-05-16 contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents.

The Southgate Public Library Board approved the Partnership Policy as amended. The board also adopted previous minutes and received the CEO report as information. Councillor Shipston reported on his attendance at the Ontario Library Assembly.

• Agenda approved
• April 18 minutes approved
• Partnership Policy approved as amended
• Consent agenda items received as information
• Meeting adjourned

Recreation Advisory Committee

The Recreation Advisory Committee will elect a chair and vice-chair for 2024, confirm the agenda, and adopt minutes from the September 2023 meeting. They will hear a 2024 work plan from Recreation Manager Kevin Green and discuss the future use of the arena booth and a possible ban on portable airhorns in the Dundalk Arena. No delegations or correspondence are listed.

• Election of chair and vice-chair for 2024
• Adoption of 2023-09-21 minutes
• 2024 Work Plan presented by Recreation Manager Kevin Green
• Discussion of Arena Booth future use (contract attached)
• Possible ban of portable airhorns in Dundalk Arena

The Southgate Recreation Advisory Committee held its electronic meeting on May 16, 2024, electing officers and confirming the agenda. The committee approved past minutes, supported a park naming recommendation for Seeley and Werry Road, and discussed the 2024 work plan, arena booth use, and arena airhorns.

• Elected Monica Singh Soares as Chair for 2024
• Elected Jason Rice as Vice Chair for 2024
• Confirmed the agenda as presented
• Approved the minutes from the September 21, 2023 meeting
• Supported the park naming for Seeley and Werry Road and recommended Council approval

Council Meeting

Southgate Council is meeting to decide on several staff recommendations, including zoning bylaw amendments, a land purchase and sale agreement, and a tender award for upgrades to the Hopeville Depot cold shed. The agenda also includes adoption of an Asset Retirement Obligation policy, agreements with the Dundalk Agricultural Society, and a draft flag protocol for comment. A closed session is scheduled to discuss a property sale update.

• Tender award of $114,480 plus HST to Domm Construction Ltd. for Hopeville Depot Cold Shed Upgrades
• Zoning amendment for 112017 Grey Road 9 to permit 18.5 ha minimum lot area in Agricultural-1 Zone
• Zoning amendment for 221 Doyle Street to permit 8 rental residential units with holding provisions
• Purchase and sale agreement with 2821921 Ontario Inc. for Blocks 58-59, Plan 852, Dundalk
• Official Plan Amendment and zoning bylaw for Township Cemetery land swap

Council approved several zoning by-law amendments for residential and agricultural land, as well as a land swap for the township cemetery. They awarded a $114,480 contract for depot upgrades and entered into land agreements with the Dundalk Agricultural Society.

• Awarded Hopeville Depot Cold Shed Upgrades contract to Domm Construction Ltd. for $114,480 plus HST
• Approved By-laws 2024-054 and 2024-055 for agreements with Dundalk Agricultural Society
• Approved purchase and sale agreement with 2821921 Ontario Inc. (By-law 2024-057)
• Approved rezoning of 112017 Grey Road 14 to permit 18.5 hectare minimum lot area
• Approved rezoning of 221 Doyle Street to permit 8 rental residential units
• Approved Official Plan Amendment 4 and Zoning By-law 2024-053 for Township Cemetery land swap
• Approved By-law 2024-051 for Source Water Protection zoning amendments
• Approved fireworks exemptions for Full Throttle Motor Speedway for May 18 and June 29, 2024

Council Meeting - Special

This is a special council meeting with a closed session to address security of municipal property and a training session on standard of care for the municipal water system. The only public action is confirming the agenda and passing a by-law to confirm the meeting's proceedings. No other substantive decisions are on the public agenda.

• Closed session under Sec 239(2)(a) for security of municipal property
• Education/training session on standard of care for municipal water system
• By-law 2024-047 to confirm proceedings of the May 15, 2024 special meeting

Council convened for a special meeting that primarily consisted of a closed session. The session addressed municipal property security and standard of care training for the municipal water system.

• Confirmed the agenda as presented
• Entered closed session at 10:31AM for property security and water system training
• Exited closed session at 12:15PM
• Passed by-law 2024-047 to confirm the proceedings of the May 15, 2024 meeting

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting electronically to handle routine business: confirming the agenda, declaring interests, and approving the March 11, 2024 minutes. No delegations, staff updates, or correspondence are listed. The main items are verbal updates from the Chair and from Stuart Reid of Community Foundation Grey Bruce on the Grey Highlands Home and Garden Show, spring grant intake, the granting process, the Neighbourhood Small Grant, and an Ambassador Forum. The next meeting is scheduled for July 8, 2024.

• Verbal update on Grey Highlands Home and Garden Show by Chair Deputy Mayor Dobreen
• Verbal update on Spring Grant Intake by Stuart Reid, Community Foundation Grey Bruce
• Verbal update on Neighbourhood Small Grant intake and granting process
• Verbal update on Community Foundation Grey Bruce Ambassador Forum
• Approval of March 11, 2024 meeting minutes

The committee received verbal updates on grant applications and community outreach. No funding was disbursed during this meeting; successful grant recipients will be announced at the July 8, 2024, meeting.

• Confirmed the agenda (Carried)
• Approved March 11, 2024, meeting minutes (Carried)

Council Meeting

The Council will consider a new by-law to regulate the sale and use of fireworks. Additionally, staff are directed to begin public consultation regarding amendments to renewable energy project policies.

• Approval of Fireworks By-law 2024-040
• Endorsement of John Fruin to the Source Protection Committee
• Public consultation for renewable energy official plan and zoning amendments
• Site Plan Agreement for 125517 Southgate Road 12 (Minerva Sherk)
• Support for Glenelg Phase 3 draft plan conditions

Council approved a new by-law regulating fireworks sales and use, and directed staff to begin public consultation on zoning rules for renewable energy projects. A motion to urge the South Bruce Grey Health Centre to keep acute in-patient beds at the Durham hospital passed unanimously. Several other by-laws regarding by-law enforcement officers and a canine control agreement were also approved.

• Approved By-law 2024-040 regulating fireworks sale and use
• Directed staff to initiate public consultation on renewable energy zoning
• Approved Site Plan Agreement for Minerva Sherk at 125517 Southgate Road 12
• Advised Grey County of support for Glenelg Phase 3 draft plan conditions
• Approved By-law 2024-038 for canine control services (4-2 vote)
• Approved appointment of five by-law enforcement officers
• Passed motion urging SBGHC to retain Durham hospital acute beds (6-0 vote)
• Supported resolutions on intimate partner violence, carbon tax, fire apparatus lifespan, and rideshare regulation

Public Planning

The Township of Southgate is holding a public planning meeting to hear two rezoning applications. The first would allow eight back-to-back rental townhouse units in Dundalk, and the second would rezone a small triangle of land in Egremont to permit a garden suite. Council will hear presentations, agency comments, and public input before deciding.

• C3-24: Rezone from Residential 2 and Residential 3-390 to Residential 3 exception to permit 8 back-to-back townhouse units at Doyle Street and Artemesia Street North, Dundalk
• C3-24: Proposed definition of 'Dwelling, Back-to-back townhouses' and up to 44% lot coverage
• C6-24: Rezone 864 sq m triangle from Open Space -129 to Residential Type 5 (R5) to allow a garden suite (granny flat) in Egremont
• C6-24: Land being purchased from the Township
• Agency comments received from Enbridge Gas, GRCA, County of Grey, and Public Works

The Public Planning meeting focused on two rezoning proposals: one for eight rental townhouses in Dundalk and another for a garden suite in Egremont. No formal decisions, approvals, or denials were recorded for either application during this session.

Committee of Adjustment

The Southgate Committee of Adjustment is meeting to hear four applications: two minor variances (A4-24 Kevin Martin, A5-24 Timothy Frey) for barn expansions, one consent (B2-24 Manassa Martin) for a severance, and one consent (B1-24 Paul Sherk) that may be refused or approved with conditions. The committee will receive staff reports and decide on each application.

• A4-24 Kevin Martin: minor variance for barn expansion, Con 2, Lot 28, Egremont
• A5-24 Timothy Frey: minor variance for barn expansion, Con 1 SWTSR Pt Lots 221-222, Proton
• B2-24 Manassa Martin: consent/severance, Con 4 SWTSR Lot 231-233, Proton
• B1-24 Paul Sherk: consent, Con 9, Lot 13, Proton; refusal or approval with conditions

The Committee approved two minor variances for barn expansions and two land severance applications to split properties into farm lots. All approvals were subject to specific conditions regarding site plans, zoning relief, or standard township requirements.

• Approved minor variance for barn addition at Con 2, Lot 28, Egremont (Carried)
• Approved minor variance for barn addition at Con 1 SWTSR Pt Lots 221 and 222, Proton (Carried)
• Approved severance of lands into two farm lots at Con 4 SWTSR Lot 231 and 233, Proton (Carried)
• Approved severance of lands into two farm lots at Con 9, Lot 13, Proton (Carried)

Southgate Public Library Board

This agenda for the Southgate Public Library Board meeting on April 18, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated template with no substantive content.

The Southgate Library Board approved the agenda and previous minutes, and received staff reports as information. The Librarian CEO presented changes to the Partnership Policy, which were sent to the Policy and By-law Committee for further evaluation before the next meeting. No new business was introduced, and the board noted upcoming community events and a bus stop relocation.

• Agenda approved (Carried)
• March 21, 2024 minutes approved (Carried)
• Partnership Policy changes referred to Policy and By-law Committee for May 16 review
• Consent Agenda items (CEO Report, Quarterly Statistics) received as information (Carried)
• Meeting adjourned at 7:00 PM (Carried)

Council Meeting

Southgate Council will consider awarding several contracts, including a $411,479 tandem plow truck, road maintenance tenders, and an after-hours bylaw and canine control services contract. They will also review a zoning amendment for highway commercial properties, a site plan agreement, and a community improvement plan grant for a local business. The meeting includes routine items like minutes, consent agenda, and a closed session for litigation and negotiations.

• Award tandem plow truck tender to Lewis Motors Sales Inc. for $411,479 (2025 International HV61 5)
• Award double surface treatment tender to Duncor Enterprises Inc. for $633,002.60
• Award microsurfacing tender to Miller Paving Limited for $136,890.38
• Approve $15,000 CIP funding for Canadian Fence and Hardware warehouse at 151 Eco Parkway, Dundalk
• Consider zoning amendment to allow restaurants, taverns, convenience stores in Highway Commercial-3 Zone

Council approved several municipal contracts for road maintenance, canine control, and lawn care. They also authorized funding for a warehouse expansion and directed staff to prepare a zoning amendment for commercial uses.

• Awarded After Hours Bylaw and Canine Control contract to Municipal Support Services for $2,270/month (5-2)
• Awarded lawn maintenance contract to Dwayne’s Lawn Care
• Approved $15,000 CIP funding for Canadian Fence and Hardware warehouse expansion
• Approved $411,479 tandem plow truck from Lewis Motors Sales Inc
• Awarded Double Surface Treatment tender to Duncor Enterprises Inc for $633,002.60
• Awarded Microsurfacing tender to Miller Paving Limited for $136,890.38
• Approved moving GTR bus stop from the Arena to the Library effective May 1, 2024
• Passed By-law 2024-036 for Site Plan Agreement with Lawrence Martin

Council Meeting

Council will consider declaring two parcels of land surplus for sale, including a property on Eco Park Way with a minimum bid of $200,000 per acre. It will also vote on several by-laws, including a purchase and sale agreement with Gregory and Margot Ford for land on Uncle Tom Crescent, and site plan and capacity allocation agreements with Greenlid. The agenda includes routine items like minutes, consent agenda, and a closed session for a property sale update.

• Declare surplus unopened road allowance between Lot 17 and Lot 18, Concession 14, Proton for sale
• Declare surplus property at Part of Lot 236, Concession 2, SWTSR, Proton (Eco Park Way) with minimum bid of $200,000.00 per acre
• Approve By-law 2024-035: purchase and sale agreement with Gregory and Margot Ford for Part of Block 40, Plan 16M-5 (Uncle Tom Crescent)
• Consider By-laws 2024-032 and 2024-033: site plan amending and capacity allocation agreements with 2137569 Ontario Inc. (Greenlid) at 101 Eco Parkway
• Appoint Tom Pridham, P. Eng. of R.J. Burnside & Associates as engineer for drainage petition (Martin-Bauman-McDonald)

Council declared two parcels of land as surplus for sale and approved a purchase agreement for land on Uncle Tom Crescent. The board also supported appointments to the Grey Bruce Detachment Joint Police Services Board and approved site plan agreements for Greenlid & C.C. Plastic Products.

• Declared unopened road allowance (Lot 17-18, Concession 14, Proton) as surplus for sale
• Declared Eco Park Way lands (Plan 16R-12026) surplus with a minimum bid of $200,000 per acre
• Approved purchase and sale agreement with Gregory and Margot Ford (By-law 2024-035)
• Supported Karl Ellis and three others for Grey Bruce Detachment Joint Board appointments
• Appointed Tom Pridham, P. Eng., to examine drainage petition for Martin-Bauman-McDonald
• Designated Holstein Agro Expo and Rodeo as a municipally significant event
• Approved Dundalk Water and Sewage Treatment Reserve Capacity report for MECP review
• Approved site plan and capacity allocation agreements for Greenlid & C.C. Plastic Products

Committee of Adjustment

The Southgate Committee of Adjustment will hold a public hearing on four applications in the Geographic Township of Proton: one consent (B1-24, Paul H Sherk) and three minor variances (A1-24, A2-24, A3-24) related to farm diversified uses and storage. The committee will also consider adopting standard conditions wording for consent applications. All items are scheduled for decision at this meeting.

• B1-24: Consent application by Paul H Sherk, Con 9 Lot 13, Proton Twp.
• A1-24: Minor variance for Solomon and Salinda Martin, Con 2 SWTSR Pt Lots 198-200, Proton Twp.
• A2-24: Minor variance for Cutway Inc., Con 2 SWTSR Pt Lot 221 Pt Lot 222, Proton Twp.
• A3-24: Minor variance for RS MAR INC., Con 3 SWTSR Pt Lots 201 and 202, Proton Twp.
• PL2024-019: Staff report on standard conditions wording for consent applications.

The Committee approved three applications to adjust structure sizes and outdoor storage for on-farm diversified uses. A proposal to sever lands into two farm lots was denied following a tied vote. The Committee also approved new standard wording for consent applications.

• Approved implementation of Standard Conditions Wording for Consent applications
• Denied consent application B1-24 to sever lands into two farm lots (2-2)
• Approved minor variance A1-24 to increase structure size to 904sqm and decrease outdoor storage to 310sqm
• Approved minor variance A2-24 to increase structure size to 940sqm and decrease outdoor storage to 310sqm
• Approved minor variance A3-24 to increase workshop size to 895sqm and decrease outdoor storage to 355sqm

Public Planning

The Township of Southgate Public Planning Meeting on March 27, 2024, will hold public hearings on two zoning bylaw amendments. The first (C4-24) would allow a farm lot severance on Grey Road 14 and Southgate Road 12 with lot areas below the 40-hectare minimum. The second (C5-24) would rezone the wellhead protection area around Dundalk Wells D3, D4, and D5 to restrict activities that could threaten the water supply. Council will hear comments from agencies and the public before deciding.

• C4-24: Zoning amendment to allow 18.5 ha severed farm lot and 20 ha retained lot, below 40 ha minimum, at Grey Road 14 and Southgate Road 12
• C5-24: Rezoning of Dundalk wellhead protection area to restrict waste disposal, sewage systems over 10,000 L/day, road salt storage, fuels, and other hazardous activities
• Public comments received from County of Grey, Enbridge Gas, HSM, Public Works, and GRCA
• Both items are public hearings; no decisions listed on the agenda

The Township of Southgate held a public planning meeting on March 27, 2024, to receive information on two zoning bylaw amendment applications. Application C4-24 (Paul H Sherk, Con 9 Lot 13, Proton) would create an Agricultural-1 exception for minimum lot area tied to a proposed farm severance. Application C5-24 would rezone the wellhead protection area around Dundalk Wells D3, D4 and D5 to restrict certain activities. No decisions, votes, or recommendations were recorded; the meeting adjourned at 1:13 PM.

• No decisions recorded — public meeting only, both applications received for information
• C4-24 (Paul H Sherk farm lot exception) presented; no vote taken
• C5-24 (Dundalk wellhead protection rezoning) presented; no vote taken
• Notice confirmed as properly given for both applications under the Planning Act
• No members of the public attended to speak for or against either application

Southgate Public Library Board

This agenda for the Southgate Public Library Board meeting on March 21, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content for residents to review.

Council Meeting

Southgate Council is meeting to decide on several planning matters, including four zoning by-law amendments for properties in Cedarville, Southgate Sideroad 75, Grey Road 8, and Hagan Street West. They will also consider a $10,000 Community Improvement Plan grant for AC Capital Rentals, adopt the 2024 budget, and enter closed session for litigation and negotiations.

• Rezone six lots on Feairs Drive, Cedarville from Agricultural-2 to Residential Type 5 (By-law 2024-025)
• Zoning amendment for retained lot at 752618 Southgate Sideroad 75 (By-law 2024-026)
• Zoning amendment for lots at Southgate Road 8/County Road 8 and 311343 Grey Road 8 (By-law 2024-027)
• Zoning amendment for four semi-detached units at 191 Hagan Street West (By-law 2024-028)
• $10,000 CIP grant to AC Capital Rentals for roof replacement at 66 Main St E, Dundalk

Council passed four zoning by-law amendments and adopted the 2024 revenue and expenditure estimates. The board also approved $10,000 in funding for a roof replacement in Dundalk and authorized a blue box services agreement.

• Approved rezoning six lots on Feairs Drive from Agricultural-2 to Residential Type 5
• Approved zoning amendment for minimum lot area at 752618 Southgate Sideroad 75
• Approved minimum lot area and On Farm Diversified Use for J-Fab MFG Inc (4-3)
• Approved four semi-detached dwelling units at 191 Hagan Street West (4-3)
• Approved $10,000 Community Improvement Plan funding for AC Capital Rentals roof replacement
• Authorized Circular Materials Ontario Master Services Amending Agreement for blue box material
• Adopted 2024 estimates of revenue and expenditures
• Established a highway in the former Township of Proton for O'Donnell consent files

Police Service Board

The Southgate Police Service Board is meeting electronically to handle routine business: confirming the agenda, approving January minutes, and receiving the Detachment Commander's March 2024 interim report. Members will also get a verbal update on the Community Safety and Policing Act 2019. No correspondence is listed. The next meeting is set for May 21, 2024.

• Approve minutes from January 16, 2024 meeting
• Receive Detachment Commander's March 2024 interim report
• Verbal update on Community Safety and Policing Act 2019
• Next meeting scheduled for May 21, 2024 at 9:00 AM via Zoom

The Southgate Police Service Board confirmed its agenda and adopted previous minutes. It received a verbal update on the Community Safety and Policing Act, 2019, which ends the Board's legal authority on April 1, 2024. The Board confirmed it will meet on May 21, 2024, for transitional purposes.

• Agenda confirmed (Carried)
• Minutes from Jan 16, 2024 meeting adopted (Carried)
• Detachment Commander's Report received for information (Carried)
• Next meeting confirmed for May 21, 2024 (Carried)
• Meeting adjourned (Carried)

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting to approve prior minutes, receive correspondence, and discuss the Southgate Neighbourhood Small Grants program and upcoming Community Foundation Grey Bruce events. No staff updates or delegations are scheduled.

• Approve minutes from January 8, 2024 meeting
• Discussion of Southgate Neighbourhood Small Grants via Community Foundation Grey Bruce
• Upcoming events: Not for Profit Workshop (Mar 7), Financial Professionals Lunch and Learn (May 30), Spring Ambassador Forum (Jun 13)
• Receive February 2024 Community Foundation Grey Bruce newsletter as information

The Committee appointed Councillor John to the adjudication committee for the Community Foundation Grey Bruce Neighbourhood Small Grants. Members received updates on the grant application process and upcoming foundation events.

• Appointed Councillor John to the Community Foundation Grey Bruce Neighbourhood Small Grants Adjudication Committee (Carried)
• Approved January 8, 2024 meeting minutes (Carried)
• Confirmed meeting agenda (Carried)
• Received February 2024 Community Foundation Grey Bruce Newsletter as information (Carried)

Council Meeting

Council approved a $476,725 contract for granular material hauling and passed by-laws for two tile drainage loans totaling approximately $74,900. A zoning amendment for 191 Hagan Street West was directed to staff for a March 20 vote, following a 4-3 vote on the layout. Council also declared a section of Sideroad 13 surplus for sale.

• Awarded $476,725 granular material contract to Donegan’s Haulage (2010) Limited
• Approved Tile Drainage Loan for Gerry McNalty (~$41,200) via By-law 2024-006
• Approved Tile Drainage Loan for Stephen Martin (~$33,700) via By-law 2024-007
• Declared unopened Sideroad 13 surplus and directed Clerk to prepare for sale
• Directed staff to bring forward zoning by-law for 191 Hagan Street West (4-3 vote)
• Passed By-law 2024-020 establishing highway in former Township of Proton
• Endorsed City of Sarnia's resolution regarding Carbon Tax
• Approved organizational review implementation plan and grid adjustments

Council Meeting - Special

This special council meeting includes a public information meeting on the 2024 draft budget, followed by committee discussions. Council will consider a renewal motion to add health benefits for eligible council members effective April 1, 2024, and will receive the 2024 budget report for information and direct staff to proceed with administrative actions.

• 2024 Budget Presentation (FIN2024-007)
• Renewal motion for Council Health Benefits (Resolution 2024-067)
• Proposed addition of health benefits for eligible council members effective April 1, 2024
• Direct staff to update Policy 21 to include health benefits
• Direct staff to add cost of council benefits to 2024 budget

Council held a public information meeting regarding the 2024 Budget. Following a brief session in the Committee of the Whole, Council formally received the budget staff report for information and directed staff to proceed with administrative actions.

• Received Staff Report FIN2024-007 (2024 Budget) for information (Carried)
• Directed staff to proceed with necessary administrative actions regarding the budget (Carried)
• Confirmed agenda as amended to remove the Council Health Benefits renewal motion (Carried)

Committee of Adjustment

The Committee of Adjustment will hold public hearings for three minor variance applications. Staff recommend approval for all three, with conditions for two of them. The meeting also includes adoption of previous minutes and standard procedural items.

• A3-23 Southgate Sheep: minor variance for covered storage, condition that it counts toward 600 sq m outdoor storage from rezoning bylaw 2020-096
• A6-23 Jim Junker: minor variance subject to Saugeen Valley Conservation Authority fill and construction permit requirements
• A8-23 Brian and Ashley Maes: minor variance on Plan 321 Lot 4 Main E, Proton, recommended for approval
• Public comments received, including a letter from Doris and Keith Aitken regarding A6-23
• Adoption of minutes from Nov 22, 2023 and Jan 24, 2024 meetings

The Committee of Adjustment approved three separate applications for minor variances regarding property setbacks and structure additions. These decisions allow for a storage addition, a building addition, and the recognition of an existing deck.

• Approved minor variance for Southgate Sheep coverall storage addition (Carried)
• Approved minor variance for Jim Junker building addition subject to Saugeen Valley Conservation Authority permits (Carried)
• Approved minor variance for Brian and Ashley Maes existing deck encroachment (Carried)
• Approved minutes from November 22, 2023, and January 24, 2024 meetings (Carried)

Public Planning

The Township of Southgate Public Planning Meeting on February 28, 2024, will consider three applications: an official plan and zoning amendment for cemetery lands near Dundalk, a zoning amendment for the Acheson property, and a zoning amendment for JFAB MFG Inc. The meeting is for public input and council questions; no decisions are listed on the agenda.

• C19-23/OPA2-23: Rezone 0.87 ha from Rural to Neighbourhood Area and 2.29 ha to Residential Exception (RX-XXX) near Dundalk cemetery lands
• C1-24: Reduce minimum lot area from 40 ha to 12 ha for retained parcel (Acheson property, Con 3 SWTSR LOT 211-213)
• C2-24: Reduce minimum lot area to 18.5 ha and allow On Farm Diversified (Dry Industrial) Use up to 750 m² floor area (JFAB MFG Inc.)
• Public comments from agencies (HSM, County of Grey, GRCA, Enbridge Gas, etc.) are attached for each application

The Township of Southgate held a public planning meeting on February 28, 2024, to receive information and public input on three applications: a cemetery lands official plan and zoning amendment (C19-23/OPA2-23), a lot area zoning amendment for Edward and Mary Acheson (C1-24), and a zoning amendment for JFAB MFG Inc. (C2-24). Staff and consultants presented background, confirmed notice was given, and reviewed agency comments; council members asked questions. No motions, votes, or decisions were recorded in these minutes. The meeting adjourned at 2:05 PM.

Council Meeting

Southgate Council's February 21, 2024 meeting includes several zoning by-law amendments, approval of community grants, and acceptance of annual water/wastewater reports. The agenda also includes a closed session to discuss a potential land sale. Most items are routine approvals or information reports.

• Grants: $5,000 to Holstein Cemetery Board, $2,500 to Holstein Agro Expo & Rodeo, $3,000 to Dundalk Agricultural Society, $1,500 to Southgate Community Connection, $500 to Grey County Farm Safety Association
• Zoning by-law 2024-014 for NB Martin MFG Inc. (CON 16, PT LOT 27, Proton)
• Zoning by-law 2024-015 for Cleon Martin (Woodland Springs School) at 491233 Southgate Side Road 49
• Zoning by-law 2024-016 for Southgate Renewables Holdings Corp at 150 Eco Parkway
• Deferral of rezoning for 191 Hagan Street West to March 6, 2024

Council passed three zoning by-laws and one official plan amendment for various land uses. They also approved $12,500 in grants and donations to local organizations and adopted annual water and wastewater reports for Dundalk.

• Approved $5,000 grant to Holstein Cemetery Board
• Approved $2,500 grant to Holstein Agro Expo & Rodeo
• Approved $3,000 grant to Dundalk Agricultural Society
• Approved $1,500 grant to Southgate Community Connection
• Approved $500 donation to Grey County Farm Safety Association
• Passed By-law 2024-013 and 2024-014 for NB Martin MFG Inc
• Passed By-law 2024-015 to rezone Woodland Springs School lands to Community Facility Zone
• Passed By-law 2024-016 to rezone lands for Southgate Renewables Holdings Corp

Council Meeting - Special

This is a special council meeting focused on the 2024 draft budget. Council will discuss and potentially approve several budget items, including training funds, fire department wages, and new health benefits for council members. The meeting includes a Committee of the Whole session for detailed budget discussion.

• $6,000 for Clerk's Department training and conferences
• $5,610 for public education/community event wages, $4,834.80 for truck check/hall maintenance, and recruit emergency call-out wage increase to $16.55/hour
• Add health benefits for eligible council members effective April 1, 2024
• 2024 Draft Budget presented for consideration

Council directed staff to fund $167,422 for the Road 15 (10-12) CIP Pave 50mm HL 4 project through taxation. The council also considered budget additions for the Clerk's Department and Fire Department. A proposal to provide health benefits for eligible council members was defeated.

• Approved funding $167,422 for Road 15 (10-12) CIP Pave 50mm HL 4 project from taxation
• Approved considering $6,000 for Clerk’s Department Training and Conferences budget
• Approved considering $5,610 for Fire Public Educational/Community Event Wages
• Approved considering $4,834.80 for Fire Truck Check/Hall Maintenance wages
• Approved considering $7,954.87 for Fire Recruit Emergency call out wage increase to $16.55/hr
• Denied addition of Health Benefits for eligible members of Council (3-4)

Recreation Advisory Committee

The Recreation Advisory Committee is meeting to elect a Chair and Vice Chair for 2024, confirm the agenda, and approve minutes from September 2023. They will also review the Recreation Department work plan, management and programming plans, a 2024 budget update, and the future use of the arena booth contract. No delegations or correspondence are scheduled.

• Election of Chair and Vice Chair for 2024
• Adoption of September 21, 2023 minutes
• Recreation Department Work Plan - February 2024
• 2024 Budget Update with Budget Summary Rec Meeting.pdf
• Arena Booth Future Use with Arena Booth Contract.pdf

The meeting did not begin because quorum was not obtained. No decisions were made, and the meeting will be rescheduled.

Southgate Public Library Board

This agenda for the Southgate Public Library Board meeting on February 15, 2024, contains only procedural boilerplate and embedded content placeholders. No specific agenda items, decisions, or discussion topics are listed in the provided text.

The Board approved the 2024 holiday closure schedule using option B. The Librarian CEO provided verbal updates on the 2024 budget process and the Township of Melancthon Library Service Agreement.

• Approved option B for the 2024 holiday closure schedule (Carried)
• Approved January 18, 2024 meeting minutes (Carried)
• Confirmed the agenda as presented (Carried)
• Received December Finance Report and CEO Report as information (Carried)

Council Meeting

Southgate Council will consider awarding road maintenance contracts, including a $1,487,673.60 paving project, and declare two properties surplus for sale. They will also appoint a council member to the Grey Bruce Detachment Joint Board and discuss a recreation agreement with Wellington North. A notice of motion calls on the province to review municipal finances.

• Award Cox Construction $1,487,673.60 for Cold in Place - Hot Mix Asphalt Paving
• Declare Hopeville Pit lands surplus and issue RFP with minimum bid $475,000
• Declare Concession 15, Part Lot 15, Proton surplus for sale
• Appoint one council member to Grey Bruce Detachment Joint Board
• Approve recreation agreement with Township of Wellington North

Council approved several road maintenance contracts, including a $1.49M paving project. The board also declared two parcels of land as surplus for sale and authorized a recreation agreement with Wellington North.

• Awarded Cold in Place - Hot Mix Asphalt Paving contract to Cox Construction Limited for $1,487,673.60
• Awarded winter sand supply and haul contract to H Bye Construction for $157,760.00
• Declared Hopeville Pit lands surplus and directed sale via RFP with minimum bid of $475,000
• Declared Concession 15, Part Lot 15 surplus and directed sale via RFP
• Approved recreation agreement and By-law 2024-008 with Township of Wellington North
• Appointed Councillor Singh Soares to the Grey Bruce Detachment Joint Board
• Passed By-laws 2024-011 and 2024-012 for site plan agreements with Levi and Martha Bowman and Manassa and Lavina Frey
• Resolved to call on the Province of Ontario for a comprehensive social and economic prosperity review

Council Meeting - Special

The Township of Southgate Council will hold a special meeting to discuss the 2024 Draft Budget. The meeting includes a Committee of the Whole session to allow for fuller discussion of Staff Report FIN2024-003.

• Discussion of 2024 Draft Budget (Staff Report FIN2024-003)
• Review of Staff Report FIN2024-003 by Committee of the Whole

Council directed staff to include several road surfacing projects and an alternate implementation of the Organization Review in the 2024 draft budget. These items will be considered at the next budget meeting.

• Approved adding $390,000 for Road 22 double surface treatment to draft budget
• Approved adding $100,000 for Sideroad 15 micro surfacing to draft budget
• Approved adding $674,000 for Sideroad 15 cold in place and 50 mil asphalt to draft budget
• Approved adding Alternate Implementation of the Organization Review to draft budget
• Received Staff Report FIN2024-003 for information

Committee of Adjustment

The Southgate Committee of Adjustment is meeting to hear and decide on four applications: a minor variance and a consent for Tubegate Inc., a minor variance for Grey 9 Enterprise Inc., and three consents for 1000124408 Ontario Inc. The agenda includes public hearings, staff reports, and proposed approval conditions for each item.

• A5-23: Minor variance for Tubegate Inc., Con 2 SWTSR PT LOT 198 TO PT LOT 200, Proton, with conditions including completing conveyance under B7-23.
• B17-23: Consent for Tubegate Inc., same location, with conditions including completion of B7-23 conveyance and approval of A5-23.
• A7-23: Minor variance for Grey 9 Enterprise Inc., Con 12 PT LOTS 28 and 29, Proton, with conditions prohibiting woodworking in covered storage and limiting storage to 302 sq m.
• B14-23, B15-23, B16-23: Consents for 1000124408 Ontario Inc., Lot 28 Plan 480 BLK T, Dundalk, with conditions including rezoning for four-unit dwellings, footing verification, and Gold Street extension.

The Committee approved the creation of four lots for a proposed fourplex in Dundalk and two separate land severance and variance applications for Tubegate Inc. Additionally, a minor variance for covered storage for Grey 9 Enterprise Inc. was approved.

• Appointed Barbara Dobreen as Chair and Martin Shipston as Vice Chair for 2024
• Approved consent application B17-23 for Tubegate Inc. to create a one hectare severed lot
• Approved minor variance application A5-23 for Tubegate Inc. regarding lot frontage and area
• Approved minor variance for Grey 9 Enterprise Inc. to construct 300 square meters of covered storage
• Approved consent applications B14-23, B15-23, and B16-23 to sever lands for a fourplex residential building

Public Planning

The Township of Southgate Public Planning Meeting on January 24, 2024, will hear four rezoning and official plan amendment applications. These include a small-scale industrial use on agricultural land, a fourplex residential building in Dundalk, an anaerobic digester facility, and a community facility zone for a school property. Council will receive presentations, agency comments, and public input before making decisions.

• C9-23 & OPA1-23: Rezone Part Lot 27, CON 16, Proton to allow small-scale industrial use and redesignate to Agricultural - Site Specific for on-farm diversified use on 10 ha.
• C17-23: Rezone Lot 28, Plan 480, Dundalk from R2 to R3 to permit a fourplex with access to Gold and Hagan Streets, plus future severance into four lots.
• C18-23: Rezone CON 2 SWTSR PT LOT 237, Proton to allow an anaerobic digester with 18.5 m max height, 53% lot coverage, 14 parking spaces, and holding symbol conditions.
• C20-23: Rezone 044037 Southgate Road 4 and abutting parcel to Community Facility Zone for future school improvements on private water and sewer.

The Township of Southgate held a public planning meeting on January 24, 2024, to receive information and public input on four zoning and official plan amendment applications. No decisions were made; the meeting was for public consultation only. Applications concerned a small-scale industrial use on agricultural land, a fourplex residential building in Dundalk, an anaerobic digester facility, and a school property rezoning. The meeting adjourned at 2:17 PM.

Southgate Public Library Board

This agenda for the Southgate Public Library Board meeting on January 18, 2024, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated template with no substantive content.

Council Meeting

Southgate Council will consider approving 2024 community grants and donations totaling $18,700, a borrowing by-law, an interim tax levy, and a subdivision agreement with Flato Dundalk Meadows Inc. They will also discuss a boundary road agreement with West Grey, a CIP funding request from Dunwood Signs and Textiles, and a notice of motion to develop a proclamation policy.

• Approve grants: $2,500 Dundalk Dance Association, $6,700 Holstein Cemetery Board, $4,500 Optimist Club Maple Fest, $2,000 Canada Day Fireworks, $1,000 Dundalk Young at Heart, plus $500 donations to four local groups
• By-law 2024-002: authorize borrowing for current expenditures
• By-law 2024-003: interim tax levy for 2024
• By-law 2024-004: subdivision agreement with Flato Dundalk Meadows Inc (Flato East Phase 11)
• CIP funding of $7,000 to Dunwood Signs and Textiles for signage/façade at 99 Proton Street North, Dundalk

Southgate council approved a slate of community grants and donations totaling $18,950, including $2,500 to the Dundalk Dance Association and $6,700 to the Holstein Cemetery Board. An amendment raised the Dundalk & District Food Bank and Holstein & District Christmas Hampers donations from $500 to $750 each. Council also passed by-laws for a West Grey boundary road agreement, 2024 borrowing, interim tax levies, and a Flato East Phase 11 subdivision agreement, and directed staff to draft a proclamation policy.

• Approved $18,950 in community grants and donations (carried)
• Amended food bank and Christmas hamper donations from $500 to $750 each (carried)
• Approved amended 2024 budget timeline and council calendar (carried)
• Passed By-law 2024-001, West Grey boundary road agreement (carried)
• Approved $7,000 CIP funding for Dunwood Signs and Textiles at 99 Proton Street North, Dundalk (carried)
• Passed By-law 2024-002, 2024 borrowing by-law (carried)
• Passed By-law 2024-003, 2024 interim tax levy (carried)
• Passed By-law 2024-004, Flato East Phase 11 subdivision agreement (carried)

Police Service Board

The Southgate Police Service Board is meeting to receive updates and reports, including a staff report on the Community Safety and Policing Act, 2019 and a recommendation to appoint a council member to the Grey Bruce Detachment Joint Board. The board will also receive the Detachment Commander's year-end report and Crime Stoppers reports. The agenda is largely routine, with no major decisions beyond the joint board appointment recommendation.

• Staff Report PSB2024-01 on Community Safety and Policing Act, 2019 Grey Bruce Detachment Joint Board update
• Recommendation to appoint one council member to Grey Bruce Detachment Joint Board
• Detachment Commander's Year End Report for Grey Bruce 2024
• Crime Stoppers of Grey Bruce Coordinator Report (Q4 2023) and Winter 2024 Tipster

The Board appointed a Chair and Vice Chair for the 2024 year. It also recommended that Council appoint one member to represent the Township on the Grey Bruce Detachment Joint Board.

• Appointed Member Milne as Chair for 2024 (Carried)
• Appointed Member Dobreen as Vice Chair for 2024 (Carried)
• Approved November 19, 2023 meeting minutes (Carried)
• Supported timeline in Staff Report PSB2024-01 regarding Community Safety and Policing Act, 2019 (Carried)
• Recommended Council appoint one member to the Grey Bruce Detachment Joint Board (Carried)
• Received Detachment Commander's Report for information (Carried)

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting electronically to handle routine business: confirming the agenda, approving prior minutes, and receiving staff updates. Key discussion items include the 2024 meeting schedule, Southgate's contribution to Community Foundation Grey Bruce, and updates on the Neighbourhood Small Grants and Ambassador Forum programs. No delegations or correspondence are listed.

• Approve minutes from November 13, 2023 meeting
• 2024 meeting schedule: Jan 8, Mar 11, May 13, Jul 8, Sep 9, Nov 12
• Funding update: Southgate's contribution to Community Foundation Grey Bruce
• Proposed Neighbourhood Small Grants update
• Ambassador Forum update

The Southgate Community Fund Management Committee confirmed its agenda, approved the November 13, 2023 meeting minutes, and received updates on funding, neighbourhood small grants, and the ambassador forum. The meeting adjourned at 9:27 AM.

• Confirmed the agenda as presented (Carried)
• Approved the minutes from the November 13, 2023 meeting (Carried)
• Adjourned the meeting at 9:27 AM (Carried)