Southgate public meetings in 2021

Council Meeting - Special

This special council meeting is focused on the 2022 budget. Council will receive a staff report, recommend presenting the budget at a public information meeting on January 11, 2022, and consider it for approval at the February 2, 2022 council meeting. The agenda also includes routine items like open forum, declarations of interest, and a confirming by-law.

• Staff Report FIN2021-046 2022 Budget with attachments on adjustments, capital, special projects, and reserves
• Recommendation to present 2022 Budget at Public Information Meeting on January 11, 2022
• Recommendation to consider 2022 Budget for approval at February 2, 2022 Council meeting
• By-law 2021-190 to confirm proceedings of this special meeting

Council received the 2022 budget report and approved presenting it at the January 11, 2022 public meeting with all proposed budget cuts except the By-law Enforcement FTE. Staff were directed to amend the budget accordingly and bring it back for consideration at the February 2, 2022 meeting. An earlier motion to set a February 2 approval date failed on a tie vote, but a later amendment to that effect was carried.

• Approved 2022 budget presentation with cuts, excluding By-law Enforcement FTE (carried)
• Directed staff to amend 2022 budget with cuts, excluding By-law Enforcement FTE, for Feb 2 meeting (carried)
• Amendment to consider budget approval on Feb 2 failed (3-3, Sherson absent)
• Motion to reconsider that amendment failed (4-3, requires 2/3)
• Main motion failed (3-4)
• Motion to reconsider main motion carried (requires 2/3)
• Amendment to set Feb 2 consideration date carried
• Confirming by-law 2021-190 passed (7-0)

Council Meeting

Council approved a land lease agreement with the South East Grey Community Health Centre (SEGCHC) for a new Dundalk Medical Centre, with Mayor Woodbury declaring a conflict of interest and abstaining. Council also adopted a new fees and charges by-law, approved the 2022 meeting calendar, and awarded the 2022 election voting services contract to Scytl Canada Inc. The election sign by-law was deferred for further information.

• Approved SEGCHC land lease agreement for Dundalk Medical Centre (6-0, Mayor declared conflict)
• Adopted By-law 2021-188 establishing fees and charges (7-0)
• Approved 2022 Council Meeting Calendar, with Jan 19 meeting starting at 6 PM
• Awarded 2022 Municipal Elections voting services contract to Scytl Canada Inc.
• Adopted Special Events and Road Closure Policy No. 91 (7-0)
• Deferred By-law 2021-181 on election signs (6-1)
• Approved one-step pay band increase for eligible employees effective Jan 1, 2022
• Adopted Hiring Policy No. 8 (7-0)

Southgate Public Library Board - Special

The Southgate Ruth Hargrave Memorial Library Board is holding a special meeting. The primary item on the agenda is a financial report regarding the 2022 Library Budget.

• 2022 Library Budget

The Southgate Public Library Board approved changes to the 2022 Operating Budget and directed the Librarian/CEO to forward it to the Southgate Treasurer for Council's consideration. No other substantive decisions were made; the meeting was otherwise procedural.

• Approved changes to 2022 Operating Budget and directed forwarding to Treasurer (carried)

Seniors Advisory Committee

The Southgate Seniors Advisory Committee is meeting electronically to hear a presentation from the Alzheimer Society of Grey-Bruce on Project Lifesaver, approve previous minutes, and discuss the 2022 Southgate Seniors Fair. The agenda is largely routine, with no major decisions or public hearings scheduled.

• Presentation by Sandra Hong, Education Coordinator, Alzheimer Society of Grey-Bruce, on Project Lifesaver
• Discussion of 2022 Southgate Seniors Fair
• Approval of minutes from October 14, 2021 meeting

The Seniors Advisory Committee met electronically and received a presentation from Project Lifesaver Grey Bruce as information. The committee also confirmed the agenda, approved the October 14, 2021 minutes, and discussed plans for the 2022 Seniors Fair and the Seniors Brochure. No new business was brought forward, and the meeting adjourned at 3:20 PM.

• Confirmed agenda as amended to include Seniors Advisory Committee Brochure (carried)
• Received Project Lifesaver Grey Bruce presentation as information (carried)
• Approved minutes from October 14, 2021 meeting (carried)
• Adjourned meeting at 3:20 PM (carried)

Council Meeting - Special

This special council meeting focuses on the 2022 budget and related financial matters. Council will receive the 2022 budget report, consider a cost of living adjustment and wage grid options, and vote on a purchase and sale agreement allowing Greenlid to relocate to a larger lot in the Southgate Eco Park. The agenda also includes approving an internal job posting and a confirming by-law.

• 2022 Budget report (FIN2021-041) with capital and special projects attachments
• 2022 Cost of Living Index (FIN2021-042) and proposed wage grids
• Purchase and Sale Agreement with 2137569 Ontario Inc. (Greenlid) for ~27 acres in Eco Park (By-law 2021-158)
• Internal posting for Administrative, Finance and By-Law Assistant (HR2021-033)
• Confirming by-law 2021-180 for the meeting

Council received the 2022 budget as information and approved a 3% cost of living index for fees and wages, along with the 2022 Wage Grid Option 2. An amendment to direct staff to explore a blended tax rate between 3.5% and 4% failed. Council also approved the sale of Eco Park lands to Greenlid and directed staff to post a job internally and externally.

• Approved 3% cost of living index and 2022 Wage Grid Option 2 (4-3)
• Received 2022 budget as information (4-3)
• Amendment to explore tax rate 3.5-4% failed (2-5)
• Approved Greenlid purchase and sale agreement for 27 acres (7-0)
• Directed staff to post Administrative, Finance and By-Law Assistant job internally and externally

Public Information Meeting

The Township of Southgate is holding a public information meeting to present and discuss the draft of its new Official Plan, including maps and schedules dated November 11, 2021. Residents can participate electronically and speak during an open forum if they register with the Clerk in advance. No decisions are being made; this is a discussion and information session.

• Draft new Southgate Official Plan (text only, November 11, 2021)
• Schedule A - Map 1 (November 11, 2021)
• Schedule A - Maps 2-9 (November 11, 2021)
• Schedules B-F (November 11, 2021)
• Open forum for public comments with advance registration

The Township of Southgate held a public information meeting to present and discuss the draft new Official Plan. No formal decisions were made; the meeting was informational, with staff answering questions from attendees.

• No formal decisions were made at this meeting

Council Meeting

Southgate Council is meeting to consider several staff reports and by-laws, including the sale of the Dundalk Olde Town Hall to Wellington Capital Corporation and a related cultural space lease agreement. Council will also review a draft annexation agreement with Melancthon and Grey County, approve new firefighter appointments, and consider a zoning by-law amendment for the Flato East development. The agenda includes multiple items for information and direction, with final approvals expected at the December 15 meeting.

• Draft Dundalk Olde Town Hall Purchase Sale Agreement to Wellington Capital Corporation
• Draft Southgate-Team Town Hall Dundalk Olde Town Hall Cultural Space Financial Commitment and Use Partnership Agreement
• Draft Melancthon-Southgate Land Annexation & Boundary Adjustment Agreement
• By-law 2021-176 ZBA C24-21 Flato East Redline Revision
• Approval of 7 volunteer firefighter appointments to Dundalk Fire Department

Council approved the hiring of seven new Dundalk Fire Department members and the 2021-2022 Winter Operations Plan. A proposed fill permit was deferred for further consultation with conservation and roads authorities. Council also supported the nomination of Councillor John Sepulis to a conservation committee, approved a new staff position, and reviewed agreements related to the Dundalk Old Town Hall. Several by-laws were passed, including one appointing an alternate Emergency Information Officer and one for a road widening. The meeting included a closed session for legal updates on building-without-permit files.

Southgate Public Library Board - Special

The Southgate Public Library Board is holding a special electronic meeting. The main item is a financial report on the 2022 Library Operating Budget. The rest of the agenda is procedural, including confirming the agenda, declarations of interest, and adjournment.

• 2022 Library Operating Budget review
• Electronic participation via phone (1-647-497-9391, access code 451-454-381#)
• Meeting auto-adjourns if quorum not reached within 15 minutes

The Southgate Public Library Board approved the 2022 Draft Operating Budget and directed the Librarian/CEO to forward it to the Southgate Treasurer for council consideration. The board also directed the Librarian/CEO to provide a justification report on automation and e-book fee increases, and to track database subscription usage through 2022. No other substantive decisions were made.

• Approved 2022 Draft Operating Budget (carried)
• Directed Librarian/CEO to forward budget to Southgate Treasurer for council consideration (carried)
• Directed Librarian/CEO to provide justification report on automation and e-book fee increases (carried)
• Directed Librarian/CEO to track database subscription usage through 2022 (carried)

Committee of Adjustment

The Southgate Committee of Adjustment will hold a public hearing on four property applications: three consent (severance) applications and one minor variance. The committee is scheduled to vote on each application, with staff recommending approval for three and a deferral for one pending comments from the County of Grey and the conservation authority. The meeting also includes routine items like appointing a Secretary-Treasurer and adopting previous minutes.

• B7-21 NB Machining Inc.: consent application deferred until County of Grey and Conservation Authority comments addressed
• B11-21 Harper Homes Inc.: severance approved with conditions including 3m road widening and zoning by-law amendment
• B12-21 Ian and Perseda Martin: severance approved with conditions including survey and development agreement
• A8-21 Gerald and Brenda Martin: minor variance approved with conditions including survey if required
• Appointment of Holly Malynyk as Secretary-Treasurer effective January 1, 2022

The Committee of Adjustment approved three applications: a residential lot severance for Harper Homes (B11-21) with conditions including road widening and a zoning by-law amendment; a farm parcel severance for Ian and Perseda Martin (B12-21) into two 40ha lots with conditions including a survey and development agreement; and a minor variance for Gerald and Brenda Martin (A8-21) to allow an attached garage closer to the side lot line. The committee deferred the NB Machining Inc. application (B7-21) until comments from the County of Grey and Conservation Authority are addressed. All decisions were carried.

• Approved B11-21 (Harper Homes Inc.) residential severance with conditions including 3m road widening, zoning by-law amendment, survey, grading/drainage plan, and payment of outstanding taxes.
• Approved B12-21 (Ian and Perseda Martin) farm severance into two 40ha lots with conditions including survey, development agreement for conservation/EIS/flood recommendations, and payment of outstanding fees.
• Approved A8-21 (Gerald and Brenda Martin) minor variance for attached garage at 9m from side lot line (required 15m) with conditions including survey if required and payment of outstanding taxes.
• Deferred B7-21 (NB Machining Inc.) lot severance until County of Grey and Conservation Authority comments are addressed.
• Appointed Holly Malynyk as Secretary-Treasurer effective January 1, 2022.
• Confirmed agenda and adopted minutes from September 22, 2021 meeting.

Public Planning

The Township of Southgate is holding a public planning meeting to consider four zoning by-law amendment applications. Three applications seek to permit or expand small-scale industrial shops on agricultural properties, and one proposes adding restaurant, tavern, and convenience store uses to the Highway Commercial (C3) zone. Council will hear comments from agencies and the public before deciding on each application.

• C26-21: Expand existing woodworking shop by 232m² and remove 5-employee limit (Tilman and Naomi Sherk, Con 10 Lot 17, Proton)
• C27-21: Allow small-scale industrial shop up to 750m² with 500m² outside storage (Powell Furniture Inc., Con 15 Lot 5, Proton)
• C28-21: Allow small-scale industrial shop up to 750m² with 500m² outside storage (Tobias M Bauman Holdings Inc., Con 13 E PT Lot 10, Proton)
• C29-21: Add restaurant, tavern, and convenience store to Highway Commercial (C3) zone

The council held a public meeting to hear four proposed zoning by-law amendments but took no votes or decisions. The proposals were to expand a woodworking shop, allow small industrial shops on two agricultural properties, and add restaurant, tavern, and convenience store uses to the Highway Commercial zone. Proper notice was confirmed for all applications, and no public comments were received except one question from Ed Terpstra on one application.

• No decisions were made; the meeting was informational only.
• Heard proposal C26-21 to expand a woodworking shop by 232m2 and remove the employee limit.
• Heard proposal C27-21 to allow a small industrial shop up to 750m2 with outside storage on an agricultural property.
• Heard proposal C28-21 to allow a small industrial shop up to 750m2 with outside storage on a restricted agricultural property.
• Heard proposal C29-21 to add restaurant, tavern, and convenience store uses to the Highway Commercial (C3) zone.
• Confirmed proper notice was given for all four applications.
• Received one public comment (question) from Ed Terpstra on proposal C28-21.

Affordable Attainable Housing Advisory Committee

The Southgate Affordable Attainable Housing Committee is meeting electronically to discuss housing initiatives. The agenda includes reviewing the Saugeen Shores Attainable Housing Task Force Final Report and Recommendations, as well as updates on committee information sharing, member specializations, and social and health determinants research. The committee will also confirm the agenda, declare any pecuniary interests, and approve the minutes from the October 26, 2021 meeting.

• Review of Saugeen Shores Attainable Housing Task Force Final Report and Recommendations
• Approval of October 26, 2021 committee minutes
• Discussion of Social and Health Determinants Research by Morgan McCannell
• Review of Southgate Affordable Attainable Housing Specializations summary
• Committee information sharing update

The Affordable-Attainable Housing Committee discussed the Saugeen Shores Attainable Housing Task Force report and considered using it as a template. They also discussed potential land for housing and the feasibility of the township owning housing. The committee passed a motion recommending that council consider a method to encourage a certain percentage of new development to include affordable and/or attainable housing.

• Confirmed agenda as presented
• Approved minutes from October 26, 2021 meeting
• Recommended council consider a method to encourage affordable/attainable housing in new developments (carried)

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business: approving the agenda and prior minutes, receiving reports on quarterly statistics, finance, and the CEO, and discussing strategic planning and board succession. The board will vote on 2022 meeting dates and changes to the 2022 capital budget.

• Approval of minutes from October 28, 2021 meeting
• Quarterly statistics report
• Strategic Plan and Board Succession Planning discussion
• Approval of 2022 board meeting dates
• Approval of changes to the 2022 Capital Budget

The board approved the 2022 meeting dates and directed the Librarian/CEO to arrange a special meeting in early 2022 to develop a legacy document. It also approved changes to the 2022 Capital Budget as presented. The October 2021 finance report was received, and quarterly statistics show usage higher than 2020 but below 2019. No pecuniary interests were declared.

• Approved the agenda as presented.
• Approved the minutes from the October 28, 2021 meeting.
• Approved the 2022 Board meeting dates and a special meeting for a legacy document.
• Approved changes to the 2022 Capital Budget as presented.
• Received the October 2021 monthly finance report.
• Received and discussed the CEO report.
• Adjourned the meeting at 7:32 p.m.

Recreation Advisory Committee

The Recreation Advisory Committee is meeting electronically to handle routine business: confirming the agenda, approving the September 16, 2021 minutes, and receiving updates. Key items include a recreation program plan update, a draft 10-year capital budget for 2022, and the October 2021 recreation work plan. No delegations or correspondence are scheduled.

• Review of 2022 Budget - 10 yr Capital DRAFT
• Recreation Program Plan Update
• October 2021 Recreation Work Plan
• Approval of September 16, 2021 minutes

The committee received updates on recreation programs, the 10-year capital budget plan, and the October work plan, but made no formal decisions beyond approving the agenda and previous minutes. No delegations, new business, or correspondence were considered.

• Confirmed the meeting agenda (carried)
• Approved minutes from September 16, 2021 meeting (carried)
• Adjourned meeting at 3:25 PM (carried)

Council Meeting

Southgate Council is meeting to consider several staff reports and by-laws, including the potential sale of the Dundalk Olde Town Hall, a proposed 11.6% increase in development charges for 2022, and multiple zoning and site plan approvals. They will also discuss boundary adjustments with Melancthon and a new by-law enforcement position. The agenda includes routine items like minutes, committee appointments, and conference attendance.

• Direction on Dundalk Olde Town Hall sale and building with Team Town Hall and Wellington Capital Corp
• Approve 11.6% indexing of development charges for 2022 (By-law 2017-138)
• Zoning by-law amendments for Southgrey Enterprises (C17-21) and Pennings (C25-21, garden suite)
• Official Plan Amendment No. 31 for Flato Glenelg Phase 2
• By-law to authorize voter list management agreement with Datafix

Council approved an 11.6% indexing of development charges for 2022, affecting commercial, industrial, and residential construction rates. Several zoning and site plan by-laws were passed, including for Southgrey Enterprises and Pennings, and an Official Plan amendment for Flato Glenelg Phase 2. Council also approved a new by-law enforcement staff position and a new administrative assistant role, both to be considered in the 2022 budget.

• Approved 11.6% development charge indexing for 2022 (carried)
• Passed ZBA C17-21 Southgrey Enterprises (6-0, amended to Lot 37)
• Passed Site Plan Agreement SP19-21 Southgrey Enterprises (7-0)
• Passed ZBA C25-21 Pennings for garden suite (7-0)
• Passed OPA #31 Flato Glenelg Phase 2 (7-0)
• Approved by-law enforcement staff increase for 2022 budget (carried)
• Approved Administrative, Finance & By-Law Assistant position (pay band 12) (carried)
• Approved 2022 Committee of Adjustment appointments (7-0)

Police Service Board

The Southgate Police Service Board is meeting electronically to handle routine business: confirming the agenda, approving September minutes, and receiving the Detachment Commander's report. The main discussion items are a draft false-alarm by-law and whether to attend conferences in 2022. No votes on these items are listed on the agenda.

• Discussion of draft By-law 2021-XXX (False Alarm By-law)
• Discussion of 2022 conference attendance
• Adoption of minutes from September 21, 2021 meeting
• Receipt of Detachment Commander's Report for September–October

The Police Service Board held a routine meeting with no formal votes on new policies. Members discussed a draft false-alarm bylaw and asked staff to bring a final version to the next meeting. They also discussed 2022 OAPSB conference and Zone 5 meeting attendance, with Chair Jim Frew and Mayor John Woodbury expressing interest. The board approved the agenda, previous minutes, and the Detachment Commander's report, and received an update on OPP efforts in Swinton Park.

• Approved agenda as presented (carried)
• Approved minutes from September 21, 2021 meeting (carried)
• Received Detachment Commander's Report for information (carried)
• Discussed false-alarm draft bylaw; staff to bring final bylaw to next meeting
• Discussed 2022 OAPSB conference and Zone 5 meeting attendance; Frew and Woodbury interested
• Adjourned meeting at 9:55 AM (carried)

Council Meeting - Special

This special council meeting is largely a Committee of the Whole session to discuss the 2022 budget and the draft Official Plan, along with receiving several staff reports for information. The agenda includes presentations on the budget, bridge inspections, roads and bridges data, and a draft Official Plan, but no final decisions are scheduled—only recommendations to receive the reports as information.

• 2022 Budget staff report FIN2021-034 with capital and special project plans
• Bridge Inspection Report 2021 (PW2021-051) with condition index and prioritization
• Southgate Roads & Bridges Rational & Data report (PW2021-054)
• Draft Official Plan presentation by Ron Davidson, Land Use Planning Consultant Inc.
• SVCA correspondence on first batch of regulations under the Conservation Authorities Act

The special meeting was largely procedural, with Council receiving several staff reports and presentations as information only. No substantive decisions were made; the 2022 budget, bridge inspection report, roads and bridges data, SVCA correspondence, and draft Official Plan were all received for information. Council also held a closed session to discuss a recent court decision with the township solicitor.

• Received 2022 Budget report FIN2021-034 as information
• Received Bridge Inspection Report PW2021-051 as information
• Received Roads & Bridges Rational & Data report PW2021-054 as information
• Received SVCA correspondence on Conservation Authorities Act regulations as information
• Received Draft Official Plan presentation as information
• Confirmed proceedings by passing by-law 2021-167 (7-0)

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting electronically to handle routine administrative business. They will confirm the agenda, adopt the October 25, 2021 minutes, review their terms of reference, receive a presentation from the Community Foundation Grey Bruce, and elect a chair and vice chair for the term ending in 2022. No substantive decisions or financial items are on the agenda.

• Election of Committee Chair and Vice Chair until end of term 2022
• Review of Southgate Community Fund Management Committee Terms of Reference
• Presentation by Stuart Reid from Community Foundation Grey Bruce
• Adoption of October 25, 2021 meeting minutes

The Southgate Community Fund Management Committee met on November 8, 2021, and handled mostly procedural items. It confirmed the agenda, adopted the previous meeting's minutes, and received a presentation from Stuart Reid of the Community Foundation Grey Bruce as information. The committee deferred the election of a Chair and Vice Chair to the next meeting and agreed to develop a work plan over upcoming meetings. No substantive decisions were made beyond these procedural actions.

• Confirmed the meeting agenda as presented
• Adopted minutes from October 25, 2021 meeting
• Received Community Foundation Grey Bruce presentation as information
• Deferred election of Chair and Vice Chair to next meeting
• Agreed to develop a work plan over next few meetings

Council Meeting

Council will consider several staff reports, including a proposed development agreement with Flato Developments for Eco Park Phase II infrastructure and a land sale of 90 acres to Flato Green Inc. They will also review a land lease for the Dundalk Medical Centre, a parking by-law amendment, an off-road vehicle by-law, and a report on selling the Dundalk Olde Town Hall. The meeting includes routine items like minutes, consent agenda, and a closed session on litigation.

• Eco Park Phase II: direct staff to draft development agreement with Flato Developments for roadway and servicing to Hwy #10, and draft agreement to sell 90 acres to Flato Green Inc.
• CAO2021-071: approve draft SEGCHC-Southgate Land Lease Agreement for Dundalk Medical Centre, subject to legal review.
• By-law 2021-161: amend Parking By-law 2020-005.
• By-law 2021-160: regulate off-road vehicles on designated highways.
• Dundalk Olde Town Hall: direct staff to develop terms for sale to Wellington Capital Corporation and agreement with Team Town Hall.

Council directed staff to draft a development agreement with Flato Developments to build a roadway and install servicing in Eco Park Phase II, and to draft a purchase and sale agreement to sell 90 acres to Flato Green Inc. Council also approved several by-laws, including amendments to the Parking By-law and the Off-Road Vehicle By-law, and approved a land lease agreement for the Dundalk Medical Centre project. All votes were carried unanimously (7-0) except where noted.

• Directed staff to draft development agreement with Flato Developments for Eco Park Phase II roadway and servicing (carried)
• Directed staff to draft purchase and sale agreement to sell 90 acres in Eco Park Phase II to Flato Green Inc. (carried)
• Approved By-law 2021-161 amending Parking By-law 2020-005 (7-0)
• Approved By-law 2021-160 regulating Off-Road Vehicles on designated highways (7-0)
• Approved draft land lease agreement for SEGCHC Dundalk Medical Centre project, subject to legal review (carried)
• Approved Holstein Cemetery Board use of surplus solar funds for site expansion planning (carried)
• Approved By-law 2021-163 Site Plan Agreement for Manassa and Mary Martin (7-0)
• Approved By-law 2021-162 establishing a highway in former Township of Proton (7-0)

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business: approving the agenda and prior minutes, receiving a digital services update, and hearing the monthly finance report. The board will also discuss a vaccination policy and review the 2022 capital budget, though no decisions are specified in the agenda.

• Discussion of vaccination policy
• Review of 2022 capital budget
• Monthly finance report
• Library Assistant Digital Services update
• Approval of September 16, 2021 meeting minutes

The Southgate Public Library Board approved an amended job description for the Library Assistant Digital Services position, placed in pay band 12, and adopted Township Vaccination Policy #87. The board also approved the draft 2022 capital budget for consideration by Council. The monthly finance report and CEO report were received and discussed.

• Approved amended job description for Library Assistant Digital Services, pay band 12 (carried)
• Adopted Township Vaccination Policy #87 (carried)
• Approved draft 2022 capital budget for Council consideration (carried)
• Approved September 16, 2021 meeting minutes (carried)
• Confirmed agenda as amended (carried)

Affordable Attainable Housing Advisory Committee

The Affordable-Attainable Housing Committee is meeting to receive updates on the Grey County Affordable Housing Task Force and the White Rose Park affordable housing project, and to review 2021 development charges and building fees. The agenda is largely informational, with no major decisions expected.

• Presentation on Affordable Housing Task Force update by Anne Marie Shaw, Director of Housing, Grey County
• Presentation on White Rose Park Affordable Housing in Dundalk
• Review of 2021 Development Charges Schedule
• Review of By-law 2021-078 Schedule C for Building Department fees
• Correspondence on Seniors and Intergenerational Purpose-Driven Housing from CMHC Solutions Lab

The committee received presentations on the Grey County Affordable Housing Task Force and White Rose Park Affordable Housing for information only. Staff discussed development charges and building fees, noting that fee requests for affordable housing would be considered case-by-case. Members also agreed to research specific areas like zoning and funding, and staff will explore potential land donations for affordable housing. No formal decisions were made beyond receiving information and approving the previous minutes.

• Received Affordable Housing Task Force update presentation (carried)
• Received White Rose Park Affordable Housing presentation (carried)
• Approved minutes from September 28, 2021 meeting (carried)
• Received correspondence items as information (carried)

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting electronically to review its Terms of Reference, receive a presentation from the Community Foundation Grey Bruce, and discuss its work plan. The committee will also elect a Chair and Vice Chair for the term ending in 2022. The agenda is largely procedural, with no specific funding decisions or dollar amounts listed.

• Review of Southgate Community Fund Management Committee Terms of Reference
• Presentation by Stuart Reid from Community Foundation Grey Bruce
• Discussion of Community Fund Management Committee Work Plan
• Election of Committee Chair and Vice Chair until end of term 2022

The Community Fund Management Committee meeting did not begin because quorum was not obtained by the required time limit. The meeting will be rescheduled for a later date with a new agenda published. No substantive decisions were made.

• Meeting cancelled due to lack of quorum

Council Meeting

Council approved a temporary COVID-19 vaccination policy for contractors (By-law 2021-157) with a unanimous 7-0 vote. Council also approved several zoning by-law amendments, including for a garden suite, and directed staff to develop a climate change action strategy. A motion to support a resolution on eye care in Ontario failed.

• Approved COVID-19 Vaccination Policy for Contractors (By-law 2021-157) (7-0)
• Approved First Nations Land Acknowledgement Policy (By-law 2021-141) (6-1)
• Approved zoning by-law amendment for garden suite at Con 19 Lot 24/25 (public meeting held)
• Approved zoning by-law amendment for NM Attachments Inc (By-law 2021-152) (7-0)
• Approved zoning by-law amendment for Timothy and Anita Shantz (By-law 2021-153) (7-0)
• Approved Wilder Lake Subdivision zoning by-law amendment (By-law 2021-137) (6-0, 1 conflict)
• Approved purchase of 2021 Chev crew cab 4x4 pickup truck for $44,132.00 plus HST
• Motion to support Kingsville eye care resolution failed (3-4)

Seniors Advisory Committee

The Seniors Advisory Committee is meeting electronically to receive a presentation from Home & Community Support Services Grey, approve the August 12, 2021 minutes, and discuss staff updates including the Southgate Seniors Fair and OACAO membership. The agenda is largely routine, with no major decisions or financial items listed.

• Presentation by Executive Director Stephen Musehl from Home & Community Support Services Grey
• Approval of minutes from August 12, 2021 meeting
• Discussion on Southgate Seniors Fair scheduled for September 28, 2022
• Discussion on Older Adult Centres Association of Ontario (OACAO) membership

The Seniors Advisory Committee received a presentation from Home & Community Support Services Grey-Bruce and approved the minutes from the August 12, 2021 meeting. Members discussed organizing a Seniors Fair for September 28, 2022, at the Dundalk Arena, with support from community partners, and considered joining the Older Adult Centres Association of Ontario (OACAO) at a cost of $250/year. No formal decisions were made on these items; they were discussion points only.

• Received Home & Community Support Services presentation as information (carried)
• Approved minutes from August 12, 2021 meeting (carried)
• Confirmed agenda as amended to include committee brochure (carried)

Council Meeting

The Township of Southgate Council is meeting to consider several by-laws and reports, including adopting a COVID-19 vaccination policy, approving the sale of industrial land in the Eco Park, and multiple zoning by-law amendments. The agenda also includes routine items such as minutes, financial reports, and appointments.

• By-law 2021-148 to adopt COVID-19 Vaccination Policy No. 87
• By-law 2021-149 for purchase and sale agreement with Casa Terre Corporation for 7 acres in Eco Park
• Zoning by-law amendments for Clea-Mar Machining, Levesque, Barlari, and Manoah Martin
• By-law 2021-147 for Bell Mobility lease amending agreement at Dundalk Firehall
• By-law 2021-140 to appoint Keady Livestock Market as pound keeper

Council approved the amended COVID-19 Vaccination Policy (By-law 2021-148) and the sale of 7 acres of Eco Park industrial land to Casa Terre Corporation (By-law 2021-149), both by unanimous recorded votes. Several zoning by-law amendments and site plan agreements were also approved. The First Nations Land Acknowledgement Policy (By-law 2021-141) was deferred for further review.

• Approved COVID-19 Vaccination Policy #87 as amended (7-0)
• Approved sale of 7 acres Eco Park land to Casa Terre Corporation (7-0)
• Approved Bell Mobility lease amending agreement (7-0)
• Appointed Councillor Jim Frew to Saugeen Mobility and Regional Transit Board (6-1)
• Approved Keady Livestock Market as pound keeper (7-0)
• Deferred First Nations Land Acknowledgement Policy for further review
• Approved zoning amendments for Clea-Mar Machining, Levesque, Barlari, Manoah Martin (all 7-0 or 6-0)
• Approved Maple Grove Cemetery by-law and Emergency Management Committee by-law (both 7-0)

Affordable Attainable Housing Advisory Committee

The Affordable Attainable Housing Committee is meeting to elect a chair and vice chair, review its terms of reference, and discuss staff presentations on affordable housing, the Official Plan review, and life lease housing. No delegations or minutes are on the agenda. The meeting is largely organizational and informational.

• Election of committee chair and vice chair until end of term 2022
• Review of Southgate Affordable-Attainable Housing Advisory Committee Terms of Reference
• Staff presentation on Southgate Affordable Attainable Housing
• Discussion of Ron Davidson Consultant Inc - Official Plan Review
• Life Lease Housing Information presentation

The Affordable-Attainable Housing Committee held its first meeting, electing Martin Shipston as Chair and Gerry McNalty as Vice Chair. Members discussed housing priorities, including affordable rentals, trailer parks, and tiny homes, and heard about the Official Plan Review and potential inclusionary zoning. No formal decisions were made beyond the elections and agenda confirmation.

• Elected Martin Shipston as Chair until end of term 2022 (carried)
• Elected Gerry McNalty as Vice Chair until end of term 2022 (carried)
• Confirmed the agenda as presented (carried)

Public Planning

The Township of Southgate Public Planning Meeting on September 22, 2021, will consider five zoning bylaw amendment applications. These include allowing a dry industrial shop on an agricultural property, recognizing a garden suite, permitting a parochial school, creating three new residential lots, and adjusting zones in a draft plan. The meeting is for public input and council questions; no final decisions are listed on the agenda.

• C14-20: Edwin Martin, Con 2, PT Lot 16, Proton Twp — add up to 750m2 dry industrial shop to agricultural exception zone A1-476
• C18-21: Margaret Barlari, Con 15 W Pt Lot 23, Egremont Twp — temporary zoning for garden suite and new residence (up to 20 years)
• C21-21: Timothy and Anita Shantz, Con 16, PT Lot 8, Egremont Twp — rezone portion from Agricultural (A1) to Community Facility (CF) for parochial school
• C22-21: Sharon and Timothy Roberts, Con 1 EPT DIV 3, Lot 3, Egremont Twp — rezone three severed parcels to Residential Type 5 (R5), retained lot to A2-XXX
• C24-21: Flato Dundalk Meadows, Con 1 SWTSR Pt Lots 233 and 234, Proton Twp — shift servicing corridor, rezone blocks to residential and open space

The Township of Southgate held a public planning meeting on September 22, 2021, to hear five zoning by-law amendment applications. No votes or decisions were made; the meeting was for public input and discussion only. Applications included an agricultural dry industrial shop, a garden suite, a parochial school, a residential severance, and a servicing corridor shift. The meeting adjourned at 2:07 PM.

• No decisions made; meeting was informational and procedural
• Heard C14-20: agricultural dry industrial shop application (no vote)
• Heard C18-21: temporary garden suite and new residence application (no vote)
• Heard C21-21: parochial school zoning amendment (no vote)
• Heard C22-21: three-lot residential severance application (no vote)
• Heard C24-21: servicing corridor shift in Dundalk Meadows (no vote)

Committee of Adjustment

The Committee is considering several property applications, including a severance for Sharon and Timothy Roberts and minor variances for Andrew and Melanie Needham and Pamela and Jeremy Luxton. The meeting also includes a request for a one-time extension to meet consent conditions for William Penney.

• Severance approval for B8-21, B9-21, B10-21 (Sharon and Timothy Roberts) with road widening and drainage conditions
• Minor variance application A6-21 (Andrew and Melanie Needham)
• Minor variance application A7-21 (Pamela and Jeremy Luxton) regarding garage placement
• Conditions of consent extension for B3-20 (William Penney) until December 31, 2021

The Committee of Adjustment approved a consent application to sever three 0.4ha residential lots from a 9.3ha parcel on Wilder Lake Road, subject to conditions including road widening, a survey, and an engineered grading and drainage plan. It also approved two minor variance applications for accessory structures, one for a shed closer to the side lot line and one for a garage in the front yard, both conditional on no negative public comments. The meeting was procedural in nature, with no public opposition voiced.

• Approved consent application B8-21, B9-21, B10-21 for three-lot severance on Wilder Lake Road (carried)
• Granted one-time extension for consent file B3-20 (William Penney) to December 31, 2021 (carried)
• Approved minor variance A6-21 for accessory shed setback reduction to 3m (carried)
• Approved minor variance A7-21 for front-yard garage with 15m front setback (carried)

Police Service Board

The Board will review the Detachment Commander's report and various correspondence regarding police regulations. The agenda also includes a discussion on By-law 2020-089 concerning ATVs and motorized snow vehicles.

• Discussion of By-law 2020-089 - ATV and Motorized Snow Vehicles
• Review of Detachment Commander's Report (July-August)
• Correspondence regarding Active Attacker Incidents Proposed Regulation
• Correspondence regarding Code of Conduct for Police Service Board Members
• Correspondence regarding Ontario Police Arbitration and Adjudication Commission Proposed Regulation

The Police Service Board approved the agenda and minutes from the July 20, 2021 meeting, and received the Detachment Commander's Report and correspondence as information. No substantive decisions were made; the board discussed an ongoing issue with ATV by-law enforcement and heard highlights from an OAPSB zone meeting.

• Confirmed agenda as presented (carried)
• Approved minutes from July 20, 2021 meeting (carried)
• Received Detachment Commander's Report for information (carried)
• Received correspondence dated September 21, 2021 as information (carried)

Recreation Advisory Committee

The Southgate Recreation Advisory Committee is meeting electronically to approve past minutes, review the August 2021 recreation work plan, and discuss COVID-19 precautions for arenas and facilities, including OMHA rules and the township's vaccination policy. They will also consider a Community Building Fund capital stream project. The agenda is largely routine updates and approvals.

• Approve minutes from Feb 18 and May 20, 2021 meetings
• Review August 2021 Recreation Work Plan
• Discuss COVID-19 arena and facility precautions and rules
• Review OMHA COVID-19 rules
• Discuss Southgate COVID-19 vaccination policy

The Recreation Advisory Committee approved a motion to support the Township's Community Building Fund - Capital Stream application for baseball diamond and soccer field updates at Pat Dales Park/Fairgrounds. The committee also approved minutes from February and May 2021 meetings and discussed updates on recreation work plans, COVID-19 facility rules, and the Southgate vaccination policy. No other substantive decisions were made.

• Approved supporting Community Building Fund application for Pat Dales Park/Fairgrounds upgrades (carried)
• Approved minutes from February 18, 2021 meeting (carried)
• Approved minutes from May 20, 2021 meeting (carried)

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business: approving minutes, receiving updates on COVID-19's impact on library services and digital services, reviewing the August 2021 finance report and 2020 audited financial statements, and hearing reports from the CEO and Friends of the Library. The board will also consider a resolution to move the next meeting from October 21 to October 28, 2021.

• COVID-19 Impact on Library Services Update
• Library Assistant Digital Services Update
• August 2021 Finance Report and 2020 Audited Financial Statements
• Correspondence from Ontario Library Service re: proof of vaccination
• Resolution to change next meeting date from Oct 21 to Oct 28, 2021

The Southgate Public Library Board met electronically on Sept. 16, 2021, with Councillor Martin Shipston serving as chair in the absence of the regular chair and vice-chair. The board approved the agenda, the minutes from the July 15 and Sept. 1 meetings, and moved the next meeting from Oct. 21 to Oct. 28, 2021. Members received updates on COVID-19 impacts, the August finance report, and the CEO report, and discussed the Township's upcoming vaccination policy.

• Approved the agenda as amended
• Approved minutes from July 15, 2021 and Sept. 1, 2021 special meeting as amended
• Approved changing the next meeting date from Oct. 21 to Oct. 28, 2021 at 6:00 p.m.
• Received and discussed the August 2021 finance report
• Received and discussed the CEO report
• Received correspondence from Ontario Library Service re: proof of vaccination
• Adjourned the meeting at 7:05 p.m.

Council Meeting

Southgate Council is meeting to decide on several staff recommendations, including approving a draft COVID-19 vaccination policy, awarding a building condition assessment contract, and selling Eco Park lands. They will also discuss a wastewater treatment facility expansion, a noise by-law exemption, and a resolution supporting a subdivision expansion. The meeting includes routine items like minutes and consent agenda.

• Award $21,700 plus HST building condition assessment tender to Bold Engineering Inc.
• Approve noise by-law exemption for Oct 10, 2021 at 165 and 175 Gold Street, Dundalk.
• Approve purchase and sale agreement for ~12 acres in Eco Park to 2137569 Ontario Inc (GREENLID).
• Approve release of RFP for Dundalk Wastewater Treatment Facility Expansion.
• Approve draft Southgate COVID-19 Vaccination Policy.

Council received the draft COVID-19 vaccination policy and agreed in principle, directing staff to revise the accommodation section and collect employee vaccination data while revisions are made. A final policy will be considered at the October 6 meeting. Council also approved several other items including a building condition assessment tender, a land sale agreement, and a resolution supporting a County Official Plan amendment.

• Approved Building Condition Assessments tender to Bold Engineering Inc. for $21,700 plus HST
• Approved noise by-law exemption for Oct 10, 2021 at 165 and 175 Gold Street, Dundalk
• Committed to recognizing Sept 30 as National Day for Truth and Reconciliation, including flag lowering
• Approved release of RFP for Dundalk Wastewater Treatment Facility Expansion
• Approved purchase and sale agreement for 12 acres in Eco Park to 2137569 Ontario Inc (GreenLid) (7-0)
• Approved CAO succession planning process, including internal posting and hiring coordination
• Approved draft COVID-19 vaccination policy in principle, with revisions to accommodation section
• Approved resolution of support for Flato Glenelg Phase II County Official Plan amendment

Southgate Public Library Board - Special

The Southgate Public Library Board is holding a special meeting to decide on two COVID-19-related items: changing library hours under the Phase C reopening plan starting September 7, 2021, and pursuing a new Library Assistant – Digital Services position for the 2022 budget. The agenda is otherwise procedural, with no other substantive items.

• Adjust library hours for Phase C reopening starting September 7, 2021
• Pursue new Library Assistant – Digital Services position for 2022 budget

The Southgate Ruth Hargrave Memorial Library Board approved changing library hours starting September 7, 2021, to align with the Phase C Reopening Plan. The board also supported pursuing a new Library Assistant – Digital Services position and directed the Librarian CEO to seek council approval during the 2022 budget process. No pecuniary interests were declared, and the meeting adjourned at 6:47 PM.

• Approved changing library hours for the Phase C Reopening Plan starting September 7, 2021
• Approved pursuing a new Library Assistant – Digital Services position
• Directed the Librarian CEO to begin seeking council approval for the new position during the 2022 budget process
• Confirmed the agenda as presented
• Adjourned the meeting at 6:47 PM

Council Meeting

Council approved the release of the Dundalk Water Tower Request For Tender and directed staff to forward the Preliminary Design Report to the Ministry of Environment, Conservation and Parks. Council also passed several by-laws, including a road widening by-law for Pallister Farms Livestock Ltd. (with Councillor Rice declaring a conflict of interest), a noise by-law, and multiple zoning and official plan amendments for properties owned by Robert Harris, Manassa and Lovina Bowman, Enoch Bauman, and Elvin Martin. All votes were carried unanimously (7-0) except the road widening by-law, which passed 6-0 with one declared conflict.

• Approved release of Dundalk Water Tower Request For Tender and forwarding of Preliminary Design Report to the Ministry of Environment, Conservation and Parks.
• Passed By-law 2021-134 authorizing an agreement with Robert Harris for 100 Harris Crescent (7-0).
• Passed By-law 2021-127, a zoning by-law amendment for Manassa and Lovina Bowman (7-0).
• Passed By-law 2021-129, a zoning by-law amendment for Enoch Bauman (7-0).
• Passed By-law 2021-130, a site plan control agreement for Enoch Bauman (7-0).
• Passed By-law 2021-125 (OPA 29) and By-law 2021-126 (zoning amendment) for Elvin Martin (7-0 each).
• Passed By-law 2021-131, a road widening by-law for Pallister Farms Livestock Ltd. (6-0, with Councillor Rice declaring a conflict of interest).
• Passed By-law 2021-132, a noise by-law (7-0).

Public Planning

The Township of Southgate Public Planning Committee is holding a public meeting to consider zoning bylaw amendment C14-21, which would allow a sawmill and industrial shop on an agricultural property in Concession 10, Lot 27, Geographic Township of Proton. The meeting includes a public hearing, agency comments, and council questions. No decision is recorded in the agenda.

• Zoning amendment C14-21 for Enoch Bauman property
• Proposed sawmill and industrial shop up to 750m² with outside storage up to 500m²
• Combined shop and storage area not to exceed 1250m²
• Change to agricultural exception zone (A1-XXX)
• Comments from Public Works, County of Grey, and SVCA

The Township of Southgate held a public planning meeting on August 25, 2021, to consider a zoning bylaw amendment application by Enoch Bauman for a sawmill and industrial shop on Con 10, Lot 27, in the Geographic Township of Proton. The meeting was informational only, with no votes or decisions taken; the application was discussed but not approved, denied, or tabled. The meeting adjourned after council questions and public input, with no members of the public speaking.

• No decisions made; application C14-21 discussed but not voted on

Council Meeting - Special

This special council meeting includes a presentation on the Township of Southgate Official Plan Review, plus several staff reports and by-laws for approval. Key items include a land transfer agreement with Grey County for the SEGCHC Dundalk Medical Centre project, a COVID-19 infrastructure funding agreement, a communications tower policy, and zoning/site plan matters for Mahlon Martin.

• Official Plan Review presentation by Ron Davidson, Land Use Planning Consultant Inc.
• By-law 2021-118: Grey County-Southgate Land Transfer Agreement for SEGCHC Dundalk Medical Centre Project
• By-law 2021-121: ICIP COVID-19 Resilience Infrastructure Stream Transfer Payment Agreement
• By-law 2021-123: Communications Tower and Antenna Planning Approval Policy and Guidance Document
• By-laws 2021-119 and 2021-122: Zoning By-law Amendment and Site Plan Agreement for Mahlon Martin

Council approved several by-laws, including the ICIP COVID-19 Resilience Infrastructure funding agreement, the Grey County-Southgate land transfer for the Dundalk Medical Centre, a communications tower and antenna policy, and zoning and site plan agreements for Mahlon Martin. All votes were unanimous (7-0). The meeting also received the Official Plan Review presentation as information.

• Approved ICIP COVID-19 Resilience Infrastructure funding agreement (7-0)
• Approved Grey County-Southgate land transfer for Dundalk Medical Centre (7-0)
• Adopted Communications Tower and Antenna Policy and Guidance Document (7-0)
• Approved Zoning By-law Amendment for Mahlon Martin (7-0)
• Approved Site Plan Agreement for Mahlon Martin (7-0)
• Received Official Plan Review presentation as information

Seniors Advisory Committee

The Seniors Advisory Committee met electronically and received a presentation from the South East Grey Community Health Centre as information. The committee approved the minutes from the June 10, 2021 meeting. No substantive decisions were made; the meeting consisted of updates and discussions.

• Confirmed agenda as presented (carried)
• Received South East Grey Community Health Centre presentation as information (carried)
• Approved minutes from June 10, 2021 meeting as presented (carried)
• Adjourned meeting at 3:48 PM (carried)

Council Meeting

Council approved the purchase and sale agreement for approximately 20 acres of Eco Park lands to Flato Dundalk Community Inc. (By-law 2021-115, 7-0). Council also approved several other items including a $145,000 building retrofit contract, a $327,509.45 payment for Rowes Lane works, and appointments to the Affordable Housing Advisory Committee. All votes were carried unanimously (7-0).

• Approved sale of ~20 acres Eco Park lands to Flato Dundalk Community Inc. (7-0)
• Approved $145,000 Council Chambers Building Retrofit to Domm Construction (7-0)
• Approved $327,509.45 payment for Rowes Lane External Works (7-0)
• Approved appointments to Affordable-Attainable Housing Advisory Committee (7-0)
• Approved noise by-law exemption for Dundalk Agriculture Society Sept 11-12 (7-0)
• Approved three zoning by-law amendments (2021-112, 2021-113, 2021-114) (7-0 each)
• Approved release of Building Condition Assessments RFP (7-0)
• Approved purchase of Egremont Landfill attenuation lands from Tax Stabilization Reserve (7-0)

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to consider two consent (severance) applications. Staff recommend approval of both, subject to conditions such as road widening, surveys, and payment of outstanding taxes. The committee will also confirm the agenda, declare any pecuniary interests, and adopt the minutes from the June 23, 2021 meeting.

• B5-21: Gordon Trask, Con 9 Pt Lots 28 and 29, Proton — proposed severance, recommended approval with conditions
• B6-21: Clarence and Carolyn Martin, Con 2, Lots 47 and 48, Egremont — proposed severance, recommended approval with conditions
• Conditions include road widening (to County of Grey for B6-21), survey, and payment of outstanding taxes/fees

The Committee of Adjustment approved two consent applications for land severances, both with conditions. The first (B5-21) allows Gordon Trask to sever about 20 hectares from a 60-hectare lot and add it to an adjacent parcel, creating two 40-hectare agricultural lots. The second (B6-21) permits Clarence and Carolyn Martin to re-sever two inadvertently merged lots into their original dimensions, creating two farm parcels of about 48 hectares each. Both approvals require road widenings, surveys, and payment of outstanding taxes and fees.

• Approved severance B5-21 (Trask) with conditions (road widening, survey, taxes/fees)
• Approved severance B6-21 (Martin) with conditions (road widening to County of Grey, survey, taxes/fees)
• Confirmed agenda as presented
• Approved minutes from June 23, 2021 meeting

Council Meeting - Special

Southgate Council is holding a special meeting to consider multiple staff reports and by-laws. Items include a Canada Community Revitalization Fund application for Dundalk projects, a drainage petition, a joint police service board proposal, policy and by-law approvals, and several road-related by-laws. The meeting also includes a closed session on employee safety.

• Canada Community Revitalization Fund application for Dundalk Pool Building renovation, Dundalk Lion's Pavilion upgrades, and Lawn Bowling Greens landscaping
• Petition for drainage works on Concession 11, Lot 17 and Concession 10, Part Lot 17; appoint Tom Pridham, P.Eng. of R.J. Burnside & Associates as engineer
• Grey-Bruce-First Nations Joint Police Service Board Proposal - staff directed to proceed with an option
• By-law 2021-103 to reduce speed on Southgate Road 04; By-law 2021-104 for 4-way stop at Osprey and Toronto Street
• ICIP Green Stream funding application for Victoria Street Watermain Replacement in Dundalk

Council approved a $1,644,143.90 bridge works contract for the S108 & S109 and Southgate Sideroad 49 project, and passed an interim control by-law prohibiting cannabis facilities. Several other by-laws were passed, including speed limit changes, a 4-way stop, and site plan agreements. Council also directed staff to proceed with funding applications for the Dundalk Pool renovation and Victoria Street watermain replacement.

• Awarded bridge works for S108 & S109 and SDR49 to Robous Farm Service Limited for $1,644,143.90 plus HST
• Passed By-law 2021-109, interim control by-law prohibiting cannabis facilities (6-0)
• Passed By-law 2021-103 reducing speed limit on Southgate Road 04 (6-0)
• Passed By-law 2021-104 for 4-way stop at Osprey and Toronto Street (6-0)
• Passed By-law 2021-105 lifting holding provision on Glenelg Subdivision (6-0)
• Approved Canada Community Revitalization Fund application for Dundalk Pool renovation, rescinding resolution 2021-171
• Approved ICIP Green Stream funding application for Victoria Street Watermain Replacement
• Passed By-law 2021-110, purchase and sale agreement with John and Marion Ziegler (7-0)

Public Planning

The Township of Southgate is holding a public planning meeting to consider four zoning bylaw amendment applications. Three applications seek to add small-scale industrial shops to agricultural zones, and one seeks to create a rural commercial zone for a butcher shop. Council will hear comments from agencies and the public before making decisions.

• C29-20: Mahlon Martin, Con 7 Lot 24, Egremont — zoning to C4 exception for a butcher shop up to 750m2 with outside storage up to 500m2
• C17-21: South Grey Enterprises Inc., Con 12 Lot 37, Proton — add industrial shop to A1-386 exception zone, shop up to 750m2
• C19-21: Manoah and Naomi Martin, Con 9 Lot 37, Proton — add industrial shop to A1 zone, shop up to 750m2
• C20-21: NM Attachments Inc., Con 17 Lot 28, Proton — add industrial shop to A1 zone, shop up to 750m2

The Township of Southgate held a public planning meeting on July 21, 2021, to hear four zoning bylaw amendment applications. All applications were for agricultural or commercial uses, including a butcher shop and three small-scale industrial shops. No decisions were made; the meeting was for public input and discussion only. The meeting adjourned at 1:33 PM.

• Heard application C29-20 for a butcher shop in a C4 exception zone (Con 7 Lot 24, Egremont)
• Heard application C17-21 for an industrial shop in an A1-386 exception zone (Con 12 Lot 37, Proton)
• Heard application C19-21 for an industrial shop in a new A1 exception zone (Con 9 Lot 37, Proton)
• Heard application C20-21 for an industrial shop in a new A1 exception zone (Con 17 Lot 28, Proton)
• No public comments were received for any application
• No decisions were made; meeting was procedural only

Police Service Board

The Police Service Board meeting was largely procedural, approving the agenda, prior minutes, the Detachment Commander's Report, and correspondence as information. No substantive policy or financial decisions were made; the joint ticket book initiative was deferred until a new Board structure is in place.

• Confirmed agenda as presented (carried)
• Approved minutes from May 18, 2021 meeting (carried)
• Received Detachment Commander's Report for information (carried)
• Received correspondence items as information (carried)
• Adjourned meeting at 9:22 AM (carried)

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business, including approving the agenda and minutes. The main discussion items are the CEO transition in August and the library reopening plan, along with finance and CEO reports.

• CEO transition in August report
• Library reopening plan
• 2nd quarter stats report
• Friends of the Library update
• Finance report

Council Meeting

Southgate Council is meeting to decide on several items, including a public hearing for a proposed medical clinic and hospice in Dundalk, adoption of 2021 tax rates, and approval of a pre-servicing agreement for the Flato East development. They will also review reports on a soils permit, cemetery by-law amendments, a rainbow crosswalk, and various zoning and site plan applications.

• Public meeting for C16-21 and OPA2-21: Dundalk Medical Centre rezoning to Downtown Commercial for medical clinic and hospice
• By-law 2021-093 to adopt 2021 tax rates raising $7,990,301 own purposes levy
• Approve soils permit for Greyridge Metals Inc. as per Fill By-law 2017-049
• Approve Flato East Phase 7, 8 & 10 pre-servicing agreement with $514,310.96 letter of credit (By-law 2021-101)
• Consider zoning by-law amendments for Larry Schill (2021-092) and Peter Weber (2021-097)

Council approved the 2021 tax rates, setting the minimum tax bill at $40, to raise the $7,990,301 own purposes levy. The motion passed 6 to 1, with Councillor Sherson voting against. Council also approved a Rainbow Pride Colours Crosswalk on Artemesia Street in Dundalk, funded from the Eco Park Reserve.

• Approved By-law 2021-093 adopting 2021 tax rates with a $40 minimum tax bill (6-1).
• Approved a Rainbow Pride Colours Crosswalk on Artemesia Street, funded from the Eco Park Reserve.
• Approved a Pre-Servicing Agreement with Flato Dundalk Meadows Inc. for Flato East Phases 7, 8 & 10.
• Approved By-law 2021-101 authorizing the Flato East Pre-Servicing Agreement (7-0).
• Approved By-law 2021-092, a zoning by-law amendment for Larry Schill (7-0).
• Approved By-law 2021-097, a zoning by-law amendment for Peter Weber (7-0).
• Approved By-law 2021-099, a road widening by-law for Pallister Farms Livestock Ltd. (6-0).
• Approved the Southgate Tourism Strategy to promote rural Hamlet history.

Council Meeting - Special

This is a special council meeting focused on Southgate's future growth. Council will receive a presentation from the CAO and department heads, then confirm the meeting's proceedings via by-law 2021-095. The agenda is largely procedural, with the growth presentation as the main substantive item.

• Receive presentation on Southgate's Future Growth from CAO Dave Milliner and department heads
• By-law 2021-095 to confirm proceedings of the June 23, 2021 special council meeting
• Electronic participation via phone: 1 (647) 497-9373, access code 990-730-221

The special council meeting on June 23, 2021, was held electronically. Council received a presentation from the CAO and department heads regarding Southgate's Future Growth, with a motion to receive it as information carried. No other substantive decisions were made; the meeting was procedural, including agenda confirmation, committee of the whole discussions, and a confirming by-law passed unanimously (7-0).

• Received Southgate's Future Growth presentation as information (carried)
• Confirmed agenda as presented (carried)
• Resolved into Committee of the Whole for discussion on future growth (carried)
• Appointed Mayor Woodbury as Chair of Committee of the Whole (carried)
• Resolved back to Council from Committee of the Whole (carried)
• Passed by-law 2021-095 confirming proceedings of the meeting (7-0)

Committee of Adjustment

The Committee of Adjustment is meeting electronically to consider one minor variance application (A5-21) from Don and Elinor Gingerich for property in the Geographic Township of Egremont. The committee will hear comments from agencies and the public, then vote to approve or refuse the variance based on staff report PL2021-057. The agenda also includes routine items: confirming the agenda, declarations of interest, and adopting minutes from the April 28, 2021 meeting.

• Minor variance application A5-21 by Don and Elinor Gingerich, Con 22 Pt Lot 13, RP 17R377 Pt 1, RP 16R8020 Pt 1, Egremont
• Staff report PL2021-057 recommends approval of the minor variance
• Comments received from County of Grey, Public Works, Hydro One, and SVCA
• Adoption of minutes from April 28, 2021 Committee of Adjustment meeting

The Committee of Adjustment approved a minor variance for Don and Elinor Gingerich to permit an accessory structure 7m into the front yard at Con 22 Pt Lot 13, RP 17R377 Pt 1, RP 16R8020 Pt 1, Geographic Township of Egremont. The approval grants relief from bylaw Section 5.1(b)&(e), which requires accessory structures in rear or side yards. No public comments were received, and the motion carried.

• Approved the agenda as presented.
• Approved the minutes from the April 28, 2021 meeting as presented.
• Approved minor variance A5-21 for Don and Elinor Gingerich, allowing an accessory structure 7m into the front yard, 20m from the front property line.
• Adjourned the meeting at 9:12AM.

Public Planning

The Township of Southgate Public Planning Meeting on June 23, 2021, is a public hearing for five zoning bylaw amendment applications. Four applications (C10-21, C11-21, C12-21, C13-21) propose adding small-scale industrial shops to agricultural properties, and one (C15-21) proposes a temporary garden suite. Council will hear comments from agencies and the public before deciding on each application.

• C10-21: Mar-Bros Construction Inc., Con 1, Lot 191-192, Proton – 750m² shop with 500m² outdoor storage in A2 zone
• C11-21: Kevin Martin, Con 2, Lot 28, Egremont – farm equipment repair shop up to 750m², combined shop/storage max 1250m²
• C12-21: Manassa and Lovina Bowman, Con 16, Pt Lot 28-29, Proton – similar shop proposal in A1 zone
• C13-21: Cleason Martin, Con 1 SWTSR, Lot 194, Proton – machining shop proposal in A1 zone
• C15-21: Theresa and Marc Levesque, Con 6, Pt Lot 23, Proton – garden suite permitted for up to 20 years

The Township of Southgate held a public planning meeting on June 23, 2021, to hear six zoning bylaw amendment applications. No decisions were made; the meeting was for public input only. Applications included agricultural shops, a garden suite, and a butcher shop. The C29-20 application was added late and will be recirculated for the July 21, 2021 meeting.

• No decisions made; all items were for public input only.
• C10-21 (Mar-Bros Construction Inc) - public meeting held, no decision.
• C11-21 (Kevin Martin) - public meeting held, no decision.
• C12-21 (Manassa and Lovina Bowman) - public meeting held, no decision.
• C13-21 (Cleason Martin) - public meeting held, no decision.
• C15-21 (Theresa and Marc Levesque) - public meeting held, no decision.
• C29-20 (Mahlon B Martin) - added to agenda, will be recirculated for July 21, 2021 meeting.

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business: approving the agenda and prior minutes, and receiving reports on finances, the CEO, and Friends of the Library. A special report on emergency services during reopening stages is on the agenda for discussion.

• Special report on emergency services during reopening stages
• May 2021 financial report
• 2021 inventory review
• Minutes from May 20, 2021 meeting
• Friends of the Library update

The Southgate Public Library Board met electronically and approved the agenda and the minutes from the May 20, 2021 meeting. Discussion focused on reopening procedures, including reducing materials quarantine and determining library capacity for COVID-19 stages. No substantive decisions were made beyond routine approvals.

• Approved agenda as presented (carried)
• Approved minutes from May 20, 2021 meeting (carried)
• Adjourned meeting at 7:15 p.m. (carried)

Council Meeting

Southgate Council is meeting to consider several staff reports and by-laws, including adopting the 2021 Asset Management Plan, approving extensions for land sales in the Eco Park, and passing a new sewer use by-law. The agenda also includes routine consent items and correspondence for information.

• Adopt Asset Management Plan 2021 (By-law 2021-084)
• Approve FCM MAMP grant application and RFP for building condition assessments
• Approve Rainbow Pride crosswalk at Highpoint crossing on Main Street west Dundalk
• Pass Sewer Use By-law 2021-090
• Approve purchase/sale extensions for Petawawa Biofuel LP and Havana Castle Cigars in Eco Park

Council approved a purchase and sale agreement extension for Petawawa Biofuel LP to close on Eco Park lands by December 31, 2021, or 30 days after provincial approval of an environmental amendment. The motion passed 7-0. Council also adopted the 2021 Asset Management Plan, approved a new Sewer Use By-law, and authorized several other agreements and by-laws.

• Approved By-law 2021-087, extending the Petawawa Biofuel LP purchase and sale agreement for Eco Park lands (7-0).
• Adopted By-law 2021-084, the 2021 Asset Management Plan (7-0).
• Approved an amendment to the FCM MAMP grant application and directed staff to prepare an RFP for building condition assessments.
• Approved Policy #56, the Energy Management Policy and Plan, with 2019 annual reports.
• Failed a motion to install a Rainbow Pride crosswalk using Eco Parkway Reserves (3-4); instead directed staff to report on other options.
• Passed By-law 2021-090, the Sewer Use By-law (7-0).
• Approved the Community Safety and Well-Being Plan Municipal Agreement (By-law 2021-086) (7-0).
• Approved extensions for Havana Castle Cigars (By-law 2021-088) and Dundalk Village Pharmacy, and awarded the Official Plan RFP to Ron Davidson Land Use Planning Consultant Inc. for $55,370.

Seniors Advisory Committee

The Seniors Advisory Committee is meeting electronically to receive a presentation from Deputy Mayor Brian Milne on long-term care in Grey County, approve prior minutes, and discuss staff updates including Seniors Month and a rural aging seminar. The agenda is mostly routine, with no major decisions or public hearings.

• Deputy Mayor Brian Milne update on Long Term Care in Grey County - Campus Care presentation
• Approval of April 8, 2021 meeting minutes
• June is Seniors Month in Ontario - fact sheet
• Gateway Rural Health seminar on aging at home
• Seniors Social Action Ontario update

The Seniors Advisory Committee received a presentation from Deputy Mayor Brian Milne on long-term care in Grey County, including the Campus Care project, as information. The committee also discussed plans to publish an article in the Dundalk Herald to raise awareness about June being Seniors Month in Ontario and other local projects. No formal decisions were made beyond routine approvals of the agenda and previous minutes.

• Confirmed the agenda as presented (carried)
• Received the Update on Long Term Care in Grey County - Campus Care presentation as information (carried)
• Approved the minutes from the April 08, 2021 meeting as amended (carried)
• Adjourned the meeting at 3:13 PM (carried)

Council Meeting

Council will vote on several funding commitments, including $400,000 for the New Markdale Hospital and a $350,000 Dundalk Swimming Pool upgrade, plus a new fees and charges by-law. They will also discuss a joint police services board proposal and a growth study, and consider a motion to paint a rainbow crosswalk.

• $400,000 commitment to New Markdale Hospital, funded from reserves
• $350,000 Dundalk Swimming Pool upgrade project
• By-law 2021-078 to adopt new fees and charges
• Support for Option 1 joint police services board under Community Safety and Policing Act
• Motion to paint rainbow crosswalk on Grey County Road 9, Dundalk

Council approved a $400,000 financial commitment to the New Markdale Hospital Construction Project, funded from reserves and future budget contributions. They also approved several by-laws including a fees and charges by-law, a purchase and sale agreement for a road allowance, and a zoning by-law amendment for Pallister Farms, with one conflict of interest. Additionally, they approved a $350,000 Dundalk Swimming Pool upgrade project and directed staff to apply for federal funding.

• Approved $400,000 for New Markdale Hospital project (carried)
• Approved By-law 2021-078 establishing fees and charges (6-0)
• Approved By-law 2021-080 for road allowance sale to Janzen (6-1)
• Approved By-law 2021-081 zoning amendment for Pallister Farms (6-0, 1 conflict)
• Approved $350,000 Dundalk Swimming Pool upgrade project (carried)
• Approved By-law 2021-083 Eco Park extension agreement with Rago (5-2)
• Approved By-law 2021-079 tax arrears extension agreement (7-0)
• Approved By-law 2021-085 confirming proceedings (7-0)

Public Planning

The Township of Southgate Public Planning meeting on May 26, 2021, will consider five applications: an official plan and zoning amendment for a commercial expansion at Cedar Creek Tools (C5-21/OPA1-21), and four zoning by-law amendments for lot severances, a lot addition, and a secondary unit (C6-21, C7-21, C8-21, C9-21). The meeting will include public comments and agency input on each application.

• C5-21/OPA1-21: Permit and expand existing commercial use (Cedar Creek Tools) on agricultural land, Con 5, Egremont
• C6-21: Rezone severed parcel to R6-XXX and retained parcel to A1-XXX to prohibit residential development, Con 11, Proton
• C7-21: Rezone Parcel B from A1-115 to A1-148 and adjust Parcel A to 1.3 ha and 99m frontage, Con 1, Proton
• C8-21: Allow secondary unit in R5 zone on private services, Con 17, Egremont
• C9-21: Rezone severed parcel to R6-XXX and retained parcel to A1-XXX, Con 10, Proton

The Township of Southgate held a public planning meeting on May 26, 2021, to hear five zoning and official plan amendment applications. No decisions were made; the meeting was for public input and discussion only. All applications were presented, and no members of the public spoke for or against any of them.

• No decisions made; meeting was informational only

Recreation Advisory Committee

The Recreation Advisory Committee is meeting electronically to receive a delegation from South Grey Minor Hockey, approve past minutes, and review the recreation work plan and COVID-19 restrictions. The main business is a review of proposed fees and charges for 2021-2022, including a draft by-law for July 1, 2021.

• South Grey Minor Hockey delegation by Rob Mann and RJ Amyotte
• Approval of minutes from Aug 27, 2020 and Feb 18, 2021 meetings
• Review of May 2021 Recreation Work Plan
• Fees and Charges Review for 2021-2022 with draft By-law 2021-0xx

The Recreation Advisory Committee recommended to Council that recreation fees remain unchanged for 2021, and proposed new fees for Auditorium Sports Court usage and advertising. The committee also received a delegation from South Grey Minor Hockey, approved minutes from August 2020, and deferred approval of February 2021 minutes. Facility updates included ongoing projects and preparations for reopening Highpoint Campground pending provincial COVID-19 guidelines.

• Recommended no recreation fee increase for 2021 (carried)
• Proposed new fees: $50/hr Auditorium Sports Court, $500 board advertising, $1000 ice advertising, $2000 scoreboard advertising (carried)
• Received South Grey Minor Hockey delegation as information (carried)
• Approved minutes from August 27, 2020 meeting (carried)
• Deferred approval of February 18, 2021 minutes to next meeting (carried)
• Confirmed agenda as presented (carried)

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business, including approving the agenda and prior minutes, reviewing the circulation policy, and discussing Phase B reopening procedures. The board will also consider the April 2021 financial report and approve the 2021 Library Fees and Charges Schedule.

• Circulation Policy Review
• Phase B Reopening Procedures
• April 2021 Financial Report
• 2021 Library Fees and Charges Schedule
• New OBLA Membership

The Southgate Public Library Board approved the Circulation Policy with minor housekeeping changes and received the 2021 Library Fees and Charges Schedule, recommending the Mill Room Rental rate remain at the 2020 rate. The board also discussed Phase B reopening procedures, with the Librarian/CEO to review provincial plans. No other substantive decisions were made; remaining items were reports and updates.

• Approved Circulation Policy with minor housekeeping changes (carried)
• Received 2021 Library Fees and Charges Schedule, recommending Mill Room Rental rate stay at 2020 rate (carried)
• Approved agenda as presented (carried)
• Approved April 15, 2021 meeting minutes (carried)
• Adjourned meeting at 7:22 p.m. (carried)

Council Meeting

Council approved the Southgate Meadows Inc. Flato Glenelg Carriage House Phase 1 Subdivision Agreement (By-law 2021-067) and three zoning by-law amendments (2021-074, 2021-076, 2021-077) for properties owned by Manassa Martin, Pallister Farms Livestock Ltd., and Elam and Nancy Martin. Council also approved a library services agreement with Wellington County Public Library Board (By-law 2021-069), appointed a by-law enforcement officer, and endorsed the 988 suicide crisis hotline initiative. A by-law to adopt an on-call policy was deferred to the next meeting.

• Approved Flato Glenelg Carriage House Phase 1 Subdivision Agreement (7-0)
• Approved library services agreement with Wellington County Public Library Board (7-0)
• Approved zoning by-law amendment for Manassa Martin (7-0)
• Approved zoning by-law amendment for Pallister Farms Livestock Ltd. (7-0)
• Approved zoning by-law amendment for Elam and Nancy Martin (7-0)
• Approved appointment of Aaron Ryckman as By-law Enforcement Officer (7-0)
• Deferred by-law 2021-072 (On Call Policy) to June 2, 2021 meeting
• Proclaimed June 2021 as Pride Month

Dundalk Fire Department Advisory and Support Committee

The committee received staff updates and discussed a potential new fire hall in Holstein, a donated rehab trailer, and a technical rescue agreement with the Town of Hanover. No formal decisions were made beyond approving the agenda and minutes; all items were discussion-only.

• Confirmed agenda as amended (carried)
• Approved minutes from November 19, 2020 meeting (carried)
• Received staff updates/reports as information (carried)
• Adjourned meeting at 2:44 PM (carried)

Police Service Board

The Police Service Board received staff reports and made two recommendations to Council. It recommended supporting Option 1, a joint collaborative board for the Grey Bruce detachment, and Option 3 for OPP paid duty weekend requests. The board also discussed speeding in Holstein, increased service calls in Swinton Park, and vehicles of husbandry.

• Received Staff Report PSB2021-01 and recommended Council support Option 1 (joint collaborative board) (carried)
• Recommended Council support each participating municipality and First Nation appointing one elected official to the joint board (carried)
• Received Staff Report PSB2021-02 and recommended Council direct staff to proceed with Option 3 for OPP paid duty weekend (4-1)
• Received Detachment Commander's Report for information (carried)
• Received correspondence as information (carried)
• Approved minutes from March 16, 2021 meeting (carried)

Council Meeting - Special

This is a special Council meeting focused on receiving presentations on the Growth Management Study, Climate Change Action Plan, and the 2021 Asset Management Plan. The Committee of the Whole will discuss these items and make recommendations to Council, including considering approval of the Asset Management Plan by by-law at the June 2, 2021 regular meeting.

• Receive Growth Management Study Presentation as information
• Receive Climate Change Action Plan Presentation as information
• Receive Staff Report FIN2021-011 2021 Asset Management Plan as information
• Consider approval of Asset Management Plan by by-law at June 2, 2021 meeting
• By-law 2021-068 to confirm proceedings of this special meeting

Council received the Growth Management Study and Climate Change Action Plan presentations as information. It also received the 2021 Asset Management Plan and will consider approving it by by-law at the June 2, 2021 regular meeting. No substantive decisions were made beyond receiving reports and scheduling future consideration.

• Received Growth Management Study presentation as information (Carried)
• Received Climate Change Action Plan presentation as information (Carried)
• Received 2021 Asset Management Plan as information (Carried)
• Deferred approval of Asset Management Plan to June 2, 2021 regular meeting (Carried)
• Passed confirming by-law 2021-068 (7-0)

Council Meeting

Council will consider staff reports and by-laws, including a $360,000 payment toward the New Markdale Hospital project, a proposal to sell the Dundalk Olde Town Hall to Wellington Capital Corporation, and several zoning amendments. They will also discuss the Community Safety and Policing Act and approve a COVID-19 vaccination policy.

• Forward $360,000 of $400,000 commitment to New Markdale Hospital; transfer $40,000 from tax stabilization reserve; approve additional $60,000 funding
• Receive Dundalk Olde Town Hall RFP sale proposal from Wellington Capital Corp; direct staff to negotiate use agreement
• Approve By-law 2021-064 (ZBA C25-20 Don Lewis) and By-law 2021-065 (ZBA C28-20 Paul and Ina Martin)
• Approve By-law 2021-061 Site Plan Agreement with Southgate Plastics Inc.
• Adopt By-law 2021-062 COVID-19 Vaccination Policy No. 87

Council approved forwarding $360,000 of its $400,000 commitment to the New Markdale Hospital Construction Project, topped up the reserve with $40,000, and approved an additional $60,000 request funded by $30,000 annual budget contributions in 2022 and 2023. Council also approved several by-laws, including zoning amendments, a site plan agreement, a COVID-19 vaccination policy, and the appointment of a by-law enforcement officer. All votes were carried unanimously (7-0) except where noted.

• Approved $360,000 toward New Markdale Hospital project (7-0)
• Approved $40,000 transfer to hospital reserve (7-0)
• Approved additional $60,000 for hospital project (7-0)
• Approved purchase of 8 Scott Air Packs for fire department (7-0)
• Approved ZBA C25-20 (Don Lewis) by-law 2021-064 (7-0)
• Approved ZBA C28-20 (Paul and Ina Martin) by-law 2021-065 (7-0)
• Approved Site Plan Agreement SP9-21 Southgate Plastics Inc. (7-0)
• Adopted COVID-19 Vaccination Policy No. 87 (7-0)

Public Planning

The Township of Southgate Public Planning meeting on April 28, 2021, will consider four zoning bylaw amendment applications. Three applications (C1-21, C2-21, C4-21) seek to permit or modify small-scale industrial shops on agricultural properties, while C3-21 proposes to rezone a severed parcel to residential use with reduced frontage. The meeting includes public input and council questions on each application.

• C1-21: Manassa Martin, Con 4 SWTSR, Lots 231-233, Proton – add 649m2 shop with 599m2 outside storage to A1 zone
• C2-21: Conn 15 Enterprise Inc, Con 2, Lot 23, Proton – add 750m2 shop with 250m2 outside storage to A1 zone
• C3-21: Pallister Farms Livestock Limited, Con 15 Lot 29 W Pt Lot 30, Proton – rezone severed parcel to R6-XXX, retained to A1-XXX
• C4-21: Elam and Nancy Martin, Con 2 SWSTR Pt Lots 198-200 – convert outside storage to inside storage in A1-293 zone
• All applications may adjust Environmental Protection Zone boundaries based on Conservation Authority comments

The Township of Southgate held a public planning meeting on April 28, 2021, to hear four zoning bylaw amendment applications. No votes or decisions were taken; the meeting was for public input and discussion only. The applications seek to permit agricultural-related industrial shops, adjust zoning for a severed lot, and convert outside storage to inside storage.

• No decisions made; public meeting only
• Heard C1-21 Manassa Martin application for agricultural industrial shop
• Heard C2-21 Conn 15 Enterprise Inc application for agricultural industrial shop
• Heard C3-21 Pallister Farms Livestock Limited application for lot frontage adjustment
• Heard C4-21 Elam and Nancy Martin application for storage conversion

Committee of Adjustment

The Township of Southgate Committee of Adjustment will hold a public hearing on April 28, 2021, to consider five applications: three minor variances (A2-21, A3-21, A4-21) and two consents to sever (B2-21, B3-21). The agenda includes proposed approval conditions for each application, such as setback reductions, screening requirements, and road widenings. The meeting will be held electronically.

• A2-21: Minor variance for De Sousa and Durate, Con 4 Pt Lot 4, Proton – proposed conditions include fence/tree screening and side yard setback reduced to 3.9m
• A3-21: Minor variance for Billy Martins, Plan 480, Dundalk – proposed condition reduces interior side yard setback to 0.75m
• A4-21: Minor variance for Jesse Martin, Con 13 Lot 18, Proton – proposed to vary Minimum Distance Separation for horse barn from 168m to 159m
• B2-21: Consent for Gerry and Anne McNalty, Con 11 Lot 36/37, Proton – approval conditions include survey, 3m road widening, and zoning by-law amendment
• B3-21: Consent for Pallister Farms Livestock Ltd., Con 10 Lot 32, Proton – same conditions as B2-21

The Committee of Adjustment approved all five applications on the agenda: three minor variances (A2-21, A3-21, A4-21) and two consents to sever surplus farm dwelling lots (B2-21, B3-21). Each approval was subject to specific conditions, such as screening, reduced setbacks, surveys, road widenings, and zoning by-law amendments. Member Jason Rice declared a pecuniary interest and did not participate in the vote on B3-21.

• Approved minor variance A2-21 for shipping container storage and reduced side yard setback (carried)
• Approved minor variance A3-21 reducing interior side yard setback to 0.75m (carried)
• Approved minor variance A4-21 reducing minimum distance separation for horse barn from 168m to 159m (carried)
• Approved consent B2-21 to sever surplus farm dwelling lot, subject to conditions (carried)
• Approved consent B3-21 to sever surplus farm dwelling lot, subject to conditions (carried)

Council Meeting

Southgate Council is meeting to decide on several items, including cancelling the Vacancy Tax Rebate program, creating an Affordable Housing Advisory Committee, and approving a COVID-19 vaccination policy. They will also consider zoning and site plan agreements for specific properties, and receive reports on water/sewage capacity and subdivision works.

• Cancel Vacancy Tax Rebate program effective July 1, 2021 (By-law 2021-054)
• Create Affordable Housing Advisory Committee to develop housing strategy
• Approve draft COVID-19 Vaccination Policy #87
• Approve zoning amendment for Paul S Martin (By-law 2021-058)
• Approve site plan agreements for Sharpe Farm Supplies Ltd. and 772186 Highway 10 Ltd.

Council voted 7-0 to cancel the Vacancy Tax Rebate program effective July 1, 2021, and passed By-law 2021-054 to opt out of the Vacant Unit Rebate Program. Council also approved the creation of a Southgate Affordable Housing Advisory Committee to develop an Affordable and Attainable Housing Strategy over the next 12 months. Several other items were approved, including zoning and site plan agreements, and a preliminary acceptance for the White Rose Subdivision.

• Approved cancellation of Vacancy Tax Rebate program effective July 1, 2021 (7-0)
• Passed By-law 2021-054 to opt out of Vacant Unit Rebate Program (7-0)
• Approved creation of Affordable Housing Advisory Committee
• Approved White Rose Subdivision preliminary acceptance and reduced letter of credit to $550,000
• Approved Draft Policy #87 COVID-19 Vaccination Policy for review
• Passed By-law 2021-058 zoning amendment for Paul S Martin (7-0)
• Passed By-law 2021-056 site plan agreement for Sharpe Farm Supplies Ltd (7-0)
• Passed By-law 2021-057 site plan amending agreement for 772186 Highway 10 Ltd (7-0)

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business: approving minutes, reviewing a circulation policy, and receiving financial and statistical reports. The agenda is mostly procedural, with no major decisions or public hearings listed.

• Circulation Policy Review
• March 2021 Financial Report
• 1st Quarter Stats Report 2021
• Approval of minutes from March 18 and March 30, 2021 meetings

The Southgate Public Library Board met electronically and approved the agenda and minutes from previous meetings. The board reviewed a draft Circulation Policy and will consider it again at a future meeting. Financial and CEO reports were reviewed, and no substantive decisions were made beyond routine approvals.

• Approved agenda as presented (carried)
• Approved March 18, 2021 meeting minutes (carried)
• Approved March 30, 2021 special meeting minutes (carried)
• Circulation policy review deferred to future meeting

Seniors Advisory Committee

The Seniors Advisory Committee of Southgate, ON is holding a routine electronic meeting. The agenda includes confirming the agenda, declaring any pecuniary interests, and adopting the minutes from the February 11, 2021 meeting. Staff will provide updates on the Seniors Ask Program and the Library To Go Program, followed by new business and member celebrations.

• Adoption of minutes from 2021-02-11 meeting
• Staff update: Seniors Ask Program
• Staff update: Library To Go Program
• Electronic participation via phone: 1 (647) 497-9373, access code 302-179-053

The committee received a presentation from Beaver Valley Outreach on the Seniors Centre Without Walls program as information. A scheduled update on long-term care in Grey County was deferred to the June 10, 2021 meeting because the presenter could not attend. The committee also discussed the Seniors Ask Program, the Library To Go Program, and an age-friendly community planning resource, with members taking follow-up actions.

• Confirmed the agenda as amended (moved by Arlene Crooks, seconded by Muriel Scott).
• Received the Beaver Valley Outreach Seniors Centre Without Walls presentation as information (moved by Arlene Crooks, seconded by Catherine Faulds).
• Deferred the Deputy Mayor's update on long-term care in Grey County to the June 10, 2021 meeting.
• Approved the minutes from the February 11, 2021 meeting as amended (moved by Arlene Crooks, seconded by Muriel Scott).
• Adjourned the meeting at 3:07 PM (moved by Arlene Crooks, seconded by Muriel Scott).

Council Meeting

Southgate Council will consider awarding an engineering services contract for bridges S108 and S109 to R.J. Burnside & Associates Limited for $146,150 plus HST, and approve multiple zoning by-law amendments and site plan agreements for properties owned by Austin Martin, Aaron Martin, and Tube-Way Inc. The meeting also includes a public hearing on a zoning amendment for Paul Martin's property to allow a dry industrial use, and a motion expressing support for the Grey Bruce Medical Officer of Health.

• Award engineering services for bridges S108 & S109 to R.J. Burnside & Associates Limited ($146,150 plus HST)
• Public meeting on zoning amendment C15-20 (Paul Martin) to allow dry industrial use on agricultural land
• Approve promotions of Cheryl Inkster and Jason Brunette to Captain with Dundalk Fire Department
• Consider funding for new Building Department office and Dundalk Public Works building from reserves and COVID funds
• Motion supporting Dr. Ian Arra, Grey Bruce Medical Officer of Health, amid criticism from other councillors

Council passed a motion expressing full confidence in Grey Bruce Public Health Unit's Medical Officer of Health Dr. Ian Arra, with Councillors Dobreen and Rice voting against. Council also approved several zoning by-law amendments and site plan agreements for properties owned by Austin Martin, Aaron Martin, and Tube-Way Inc., all in 7-0 recorded votes. Two tax arrears extension agreements (By-laws 2021-050 and 2021-051) were defeated in 0-7 votes. Council approved a $146,150.00 contract for engineering services for Bridges S108 & S109 and various other staff reports and by-laws.

• Approved motion of support for Medical Officer of Health Dr. Ian Arra (5-2).
• Approved zoning by-law amendments for Austin Martin, Aaron Martin, and Tube-Way Inc. (7-0 each).
• Approved site plan agreements for Austin Martin, Aaron Martin, and Tube-Way Inc. (7-0 each).
• Defeated By-laws 2021-050 and 2021-051 for tax arrears extension agreements (0-7).
• Approved awarding engineering services for Bridges S108 & S109 to R.J. Burnside & Associates Limited for $146,150.00 plus HST.
• Approved promotions of Cheryl Inkster and Jason Brunette to Captain with the Dundalk Fire Department.
• Approved application for the Ontario Community Building Fund for Arena Columns and Pool Building projects.
• Approved awarding 2021 Public Works vehicles, equipment, and cemetery backhoe services tenders to multiple vendors.

Southgate Public Library Board - Special

The Southgate Public Library Board is holding a special meeting to discuss library services during a declared emergency. The agenda includes routine items such as confirming the agenda, declarations of interest, and business arising, with the main discussion focused on emergency service provision.

• Discussion of library services during declared emergency
• Electronic participation via phone: 1 (647) 497-9373, access code 220-957-237
• Meeting scheduled 6:00 PM - 7:30 PM, March 30, 2021

The Southgate Public Library Board held a special meeting and approved a motion to address community needs during the extended declared emergency. The Chair will contact the Township Mayor and CAO, and the Chair and Librarian/CEO will consult with the Health Unit to develop a plan for limited library use under each COVID-19 colour framework. A recommendation will be presented at the April 15, 2021 meeting.

• Confirmed the meeting agenda as presented.
• Approved a motion for the Chair to contact the Township Mayor and CAO about community needs during the extended emergency.
• Approved a motion for the Chair and Librarian/CEO to consult with the Health Unit on a reopening plan for limited library use under each COVID-19 colour framework.
• Approved a motion to present a reopening recommendation at the April 15, 2021 board meeting.
• Adjourned the meeting at 8:08 p.m.

Committee of Adjustment

The Committee of Adjustment is holding a public hearing to consider a consent application (B1-21) from Pallister Farms Livestock Ltd. for a land severance in Con 15 Lot 29 W Pt Lot 30, Geographic Township of Proton. The agenda includes a proposed resolution to approve the severance with conditions, along with routine items like minutes adoption and member training approvals.

• Consent application B1-21 by Pallister Farms Livestock Ltd. for a severance in Con 15 Lot 29 W Pt Lot 30, Proton Township
• Proposed conditions include providing a survey, 3m road widening along Southgate Road 22, paying outstanding taxes/fees, and applying for a zoning by-law amendment
• Retained lot to be rezoned to prohibit residential development
• Approval of minutes from January 27, 2021 meeting
• Approval for members to attend AMO Land Use Planning workshop and OACA 2021 Annual Conference

The Committee of Adjustment approved a severance application by Pallister Farms Livestock Ltd. to create a surplus farm dwelling lot of 1.165ha with 80.3m frontage on Southgate Road 22, subject to conditions including a survey, road widening, payment of outstanding fees, and a zoning by-law amendment. The retained parcel will remain agricultural and be rezoned to prohibit residential uses. The committee also approved member attendance at two training conferences.

• Approved severance B1-21 for Pallister Farms Livestock Ltd. (carried)
• Approved attendance at AMO Land Use Planning workshop for members Dobreen, Shipston, Sherson, and absent members Rice and Milne (carried)
• Approved attendance at OACA 2021 Annual Conference for member Woodbury and absent members Rice and Milne (carried)

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business: approving the agenda and February minutes, and declaring any pecuniary interests. The main discussion items are an update on library services during the declared emergency, a review of the Collection Development Policy, and a proposal letter for a partnership with the Hanley Institute Youth Programs. The board will also hear finance, CEO, Friends of the Library, and council reports before adjourning.

• Partnership with Hanley Institute Youth Programs proposal letter
• Collection Development Policy review
• Library services during declared emergency update
• Approval of February 18, 2021 meeting minutes
• Finance and CEO reports

The Southgate Public Library Board approved the Collection Development Policy and endorsed a trial youth craft after-school program with the Hanley Institute of Flesherton. The board also directed the Librarian CEO to arrange a special meeting with a Township Restart Committee representative to discuss reopening. The financial report and CEO report were received for information.

• Approved Collection Development Policy (carried)
• Endorsed trial youth craft program with Hanley Institute for balance of school term (carried)
• Directed Librarian CEO to arrange special meeting with Township Restart Committee representative (carried)
• Approved minutes from February 18, 2021 meeting (carried)
• Confirmed agenda as presented (carried)

Council Meeting

Southgate Council will consider adopting the Community Improvement Plan (CIP) and related by-law, approve a land transfer MOU with Grey County for the Dundalk Medical Centre, and approve hiring an Economic Development Officer. The agenda also includes zoning by-law amendments, site plan agreements, and several staff reports on operational matters.

• By-law 2021-035 to adopt the Community Improvement Plan
• By-law 2021-036 authorizing Grey County-Southgate Land Transfer MOU for SEGCHC Medical Centre
• Approval of Economic Development Officer position and job posting
• Zoning by-law amendments for Enoch Bauman (C16-20) and John and Rebecca Bowman (C19-20)
• Site plan agreements for Cedarlane MFG, Stelrod Manufacturing, and Randharr Investments

Council adopted the Community Improvement Plan (CIP) by-law and approved a land transfer agreement with Grey County for the SEGCHC Dundalk Medical Centre project. Council also approved the creation of an Economic Development Officer position and authorized the purchase of a new truck for the Building Department. Several zoning by-law amendments and site plan agreements were also approved.

• Adopted By-law 2021-035 to adopt the Community Improvement Plan (7-0).
• Approved the Grey County-Southgate Land Transfer MOU for the SEGCHC Medical Centre via By-law 2021-036 (7-0).
• Approved creating and advertising an Economic Development Officer position.
• Approved using Building Department funds to purchase a 4x4 Crew Cab Truck.
• Approved zoning by-law amendments for Enoch Bauman (2021-038) and John and Rebecca Bowman (2021-039), both 7-0.
• Approved site plan agreements for Cedarlane MFG. Inc. (2021-031), Stelrod Manufacturing Inc. (2021-032), and Randharr Investments Inc. (2021-033, 6-0 with one pecuniary interest).
• Approved By-law 2021-037 authorizing alternative voting methods for the 2022 municipal election (7-0).
• Directed staff to prepare a purchase and sale agreement for a surplus road allowance on Lane Street, Holstein, for $2,000.00 plus costs.

Police Service Board

The Southgate Police Service Board is meeting electronically to handle routine business: confirming the agenda, approving January minutes, receiving the Detachment Commander's report for Jan-Feb 2021, and discussing a progress report on joint ticket books. No correspondence or new business items are listed beyond these.

• Adoption of minutes from January 19, 2021 meeting
• Detachment Commander's Report for Jan-Feb 2021 to be received
• Progress report on status of joint ticket books
• Next meeting set for May 18, 2021 at 9:00 AM

The Police Service Board held a routine meeting, approving the agenda and the minutes from the January 19, 2021 meeting. The Detachment Commander's Report was received for information, and no substantive decisions were made. The board discussed a progress report on joint ticket books and noted an upcoming conference.

• Approved agenda as presented (carried)
• Approved minutes from January 19, 2021 meeting (carried)
• Received Detachment Commander's Report for information (carried)

Council Meeting

Southgate Council is meeting to decide on several operational and financial items, including approving the 2022 election voting method, a drainage works levy, and farmland leases. They will also consider funding for a credit union upgrade, a land transfer for a medical centre, and a community foundation.

• Approve internet and telephone voting for 2022 municipal election
• By-law 2021-027: Levy for Matthews/Martin Drainage Works, using $21,134.34 from Tax Stabilization Reserve
• Award farmland leases: McLean Farms at $145/acre, Horton Bros at $205/acre, Cedar Acre Farms at $311/acre
• Approve $11,000 CIP funding for Dundalk District Credit Union (79 Proton Street North)
• Approve $30,000 transfer to Community Foundation Grey Bruce for Southgate Community Foundation

Council approved the use of internet and telephone voting as the alternate voting method for the 2022 Municipal Election, with a by-law to be approved at the March 17, 2021 meeting. Council also approved several other items, including by-laws for drainage works, zoning amendments, and street naming, as well as various staff reports and recommendations. A motion to defer an application for Canada Healthy Community Initiative funding was carried.

• Approved use of internet and telephone voting for the 2022 Municipal Election (motion 2021-103).
• Approved By-law 2021-027 to levy costs for the Matthews/Martin Drainage Works (motion 2021-102, carried 6-0).
• Approved Holstein General Store's LCBO Convenience Outlet to operate on Family Day (motion 2021-104, carried 6-1).
• Approved 2021 equipment rental quotes and road maintenance tenders (motion 2021-105).
• Approved Southgate Farm-land leases to McLean Farms, Horton Bros, and Cedar Acre Farms (motion 2021-106).
• Approved Dundalk District Credit Union CIP project funding of $11,000 (motion 2021-107, carried 6-1).
• Deferred staff proceeding with Canada Healthy Community Initiative grant application until further information is brought back (motion 2021-110).
• Approved By-law 2021-028 (ZBA C24-20) for Gayle Milliner (motion 2021-117, carried 7-0).

Public Planning

The Township of Southgate Public Planning meeting on February 24, 2021, will consider three zoning bylaw amendments, each seeking to permit small-scale industrial shop uses on agricultural properties in the Geographic Township of Proton. The meeting is held electronically, and council will hear comments from agencies and the public before deciding on each application.

• C22-20 Tubeway Inc.: add 743m2 industrial shop with 500m2 outside storage to A1 zone, Con 3 SWTSR, Lot 203 and Pt Lot 204
• C26-20 Aaron Martin: expand workshop to 750m2, reduce outside storage to 500m2, remove employee clause, Con 11, Pt Lot 18 Pt 3 of RP 17R3012
• C28-20 Paul and Ina Martin: add 519m2 industrial shop and power room, outside storage up to 730m2, Con 2, Pt Lot 17
• All applications may adjust Environmental Protection Zone boundaries based on Conservation Authority comments

The Township of Southgate held a public planning meeting to hear three zoning bylaw amendment applications: C22-20 (Tubeway Inc.), C26-20 (Aaron Martin), and C28-20 (Paul and Ina Martin). All applications propose changes to allow agricultural-related industrial uses on specific properties. Proper notice was confirmed for each, and no public comments were received. No decisions were made; the meeting was adjourned after the presentations and council questions.

• No formal decisions were made at this public meeting.
• Heard application C22-20 by Tubeway Inc. to add a small-scale industrial shop to the A1 zone.
• Heard application C26-20 by Aaron Martin to increase shop size to 750m2 and reduce outside storage to 500m2.
• Heard application C28-20 by Paul and Ina Martin to add an industrial shop use to a portion of the property.
• Confirmed proper notice was given for all three applications.
• Noted no public comments were received for any application.

Recreation Advisory Committee

The Recreation Advisory Committee is meeting electronically to elect a Chair, confirm its agenda, and approve minutes from August 2020. Members will discuss recreation work, action, and programming plans for 2021, plus COVID-19 operations at the Dundalk Community Centre and correspondence about trail snow clearing and walking trails.

• Election of Chair for the Recreation Advisory Committee
• Approval of August 27, 2020 meeting minutes
• Recreation Work Plan - January 2021
• Recreation Plan 2021, Action Plan 2021, and Programming Plan
• REC2021-001 Dundalk Community Centre Covid-19 Operations

The Recreation Advisory Committee met electronically and discussed the 2021 Recreation Plan, Action Plan, and Programming Plan, including AODA upgrades for the Dundalk Swimming Pool and the removal of ice at the Dundalk Arena for the 2021 season due to COVID-19. No formal decisions were made; the committee deferred approval of the August 27, 2020 minutes to the next meeting and discussed potential options for snow clearing on Holstein trails and additional walking trails.

• Confirmed the agenda as presented (carried)
• Deferred approval of August 27, 2020 minutes to next meeting
• Adjourned meeting at 3:02 PM (carried)

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business: approving the agenda and minutes, reviewing the strategic plan, collection development policy, and policy/bylaw schedule, and receiving finance reports covering 2020 maintenance and operating costs plus January 2021. The board will also hear the CEO's report on 2021 holiday closures and updates from the Friends of the Library and council.

• Review of Strategic Plan
• Review of Collection Development Policy
• Review of Policy and Bylaw Schedule
• 2020 Maintenance and Operating Costs reports
• CEO Special Report on 2021 Holiday Closures

The Southgate Public Library Board met electronically and approved the 2021 Holiday Closure schedule as presented. The board also approved the agenda and the minutes from the January 21, 2020 meeting. Most other items were informational or ongoing discussions, including a strategic plan review and a collection development policy review to be brought back at a future meeting.

• Approved 2021 Holiday Closure schedule (carried)
• Approved meeting agenda (carried)
• Approved minutes from January 21, 2020 meeting (carried)

Council Meeting

Southgate Council is meeting to decide on several items, including the sale of 7 acres of industrial land in the Southgate Eco Park to Suleyman Chekdar Batgi, approving various grants and donations, and endorsing a resolution to eliminate the Vacancy Tax Rebate Program. The agenda also includes routine approvals of minutes, reports, and by-laws.

• Approve sale of 7 acres of Eco Park industrial land to Suleyman Chekdar Batgi (By-law 2021-023)
• Approve grants: $2,500 to Dundalk Agricultural Society, $500 to Dundalk Dance Association, $2,500 to Holstein Agro Expo & Rodeo, $2,200 to JunCtian Community Initiatives, $100 each to Dundalk & District Food Bank and Holstein Christmas Hamper
• Declare unopened road allowance on Lane Street, Holstein as surplus and direct sale process
• Approve Dundalk Drinking Water and Wastewater 2020 Annual Reports
• Endorse resolution to eliminate Vacancy Tax Rebate Program in Grey County

Council approved the sale of 7 acres of industrial land in the Southgate Eco Park to Suleyman Chekdar Batgi, and passed the associated by-law 2021-023 unanimously. Council also approved several grants and donations, including $2,500 to the Dundalk Agricultural Society and $2,500 to the Holstein Agro Expo & Rodeo. A request from TAPMO for financial support was denied.

• Approved sale of 7 acres of Eco Park land to Suleyman Chekdar Batgi (7-0)
• Approved $2,500 grant to Dundalk Agricultural Society for 2021 Fall Fair
• Approved $500 donation to Dundalk Dance Association
• Approved $2,500 grant to Holstein Agro Expo & Rodeo
• Approved $2,200 grant to JunCtian Community Initiatives Inc. (subject to financial plan)
• Approved $100 donation to Dundalk & District Food Bank Christmas Cheer
• Approved $100 donation to Holstein and District Christmas Hamper
• Denied TAPMO request for financial support (motion failed)

Seniors Advisory Committee

The Seniors Advisory Committee is meeting electronically to discuss staff updates on topics including travel compensation, affordable seniors housing, rural internet, and computer skills programs. The committee will also review its workplan and the impacts of COVID-19, and consider approving minutes from the February 13, 2020 meeting.

• Review Terms of Reference and discussion re compensation for travel
• Update on seniors housing, affordable housing, rent geared to income, and seniors rental subsidy
• Update on rural internet access
• Plans for future Seniors Health Day
• Review of workplan and impacts of COVID-19

The Seniors Advisory Committee met electronically and discussed several topics, including mileage reimbursement for future in-person meetings, seniors housing needs, rural internet, and computer skills programs. No formal decisions were made beyond routine approvals of the agenda and previous minutes.

• Confirmed agenda as presented (carried)
• Approved minutes from February 13, 2020 meeting (carried)
• Adjourned meeting at 3:02 PM (carried)

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to consider three severance applications: B12-20 (Milliner), B13-20 (Lewis), and B14-20 (Knorr). Staff reports recommend approval with conditions such as road widenings, zoning by-law amendments, surveys, and payment of outstanding taxes. The meeting also includes routine items like electing a chair, confirming the agenda, and adopting previous minutes.

• B12-20 Milliner: severance at Con 15 Pt Lot 16 Lot 17, Proton, with conditions including 3m road widening on Sideroad 13 and Southgate Road 22
• B13-20 Lewis: severance at Con 3 Pt Lot 36 E Pt Lot 35, Egremont, with conditions including zoning by-law amendment and road widening
• B14-20 Knorr: severance at Con 4 Pt Lot 2,3,4, Proton, with conditions including survey and payment of outstanding taxes
• Public hearing with electronic participation via phone (1-647-497-9373, access code 442-563-645#)
• Appointment of Chair for 2021 term

The Committee of Adjustment approved all three severance applications on the agenda, each with conditions. The approvals include a new rural residential lot, a cemetery expansion lot addition, and a farm division into two parcels. No public comments were received, and no pecuniary interests were declared.

• Approved severance B12-20 for David and Gayle Milliner to create a 0.8 ha rural residential lot with conditions (carried)
• Approved severance B13-20 for Don and Sharon Lewis to add 0.4 ha to adjacent cemetery lands with conditions (carried)
• Approved severance B14-20 for Vernon Knorr to divide a farm into two 40 ha parcels with conditions (carried)
• Appointed John Woodbury as Chair for 2021 term (carried)
• Confirmed agenda as presented (carried)
• Adopted minutes from November 25, 2020 meeting (carried)

Public Planning

The Township of Southgate Public Planning Committee is holding a virtual public meeting to consider seven zoning by-law amendment applications. The most significant is a proposal by Southgate Meadows Inc. for a 155-unit residential subdivision (Glenelg Phase 2), which also requires an Official Plan Amendment. Other applications seek to add industrial, agricultural, or residential uses to specific properties. The meeting is for public input and council questions; no final decisions are listed on the agenda.

• C21-20/OPA 3-20: Southgate Meadows Glenelg Phase 2 — 155 residential units (83 single detached, 66 townhouse, 6 partial lots) on Con 2 SWTSR, Part Lots 225/226, Proton
• C16-20: Enoch B Bauman — add dry industrial use (shop/office/power room up to 750m2, outside storage 500m2) on Con 9 Lot 28, Proton
• C19-20: John TM & Rebecca Bowman — add dry manufacturing to existing paint shop in A1-215 zone, Con 17 Lot 17, Proton
• C23-20: Austin Martin — agricultural equipment repair shop (454m2, 300m2 outside storage) on Con 3 Pt Lot 51, Egremont
• C25-20: Don & Sharon Lewis — rezone severed lands to community facility for a cemetery, Con 3 Pt Lot 36 E Pt Lot 35, Egremont

The meeting was a public planning meeting where seven zoning by-law amendment applications were presented and discussed, but no formal decisions were made. The applications included proposals for industrial uses, a cemetery, and a large residential subdivision. All applications received proper notice and no public comments were received except one verbal comment on the Southgate Meadows development.

• No formal decisions made; all applications were presented for public input
• C16-20 Enoch B Bauman: proposed dry industrial use, no decision
• C19-20 John TM and Rebecca Bowman: proposed dry manufacturing use, no decision
• C23-20 Austin Martin: proposed agricultural equipment repair shop, no decision
• C24-20 David and Gayle Milliner: proposed residential rezoning, no decision
• C25-20 Don and Sharon Lewis: proposed cemetery and lot addition, no decision
• C27-20 Solomon and Veronica Brubacher: proposed shop size increase, no decision
• C21-20 Southgate Meadows: proposed 155 residential units, no decision

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business, including appointing a chair, reviewing the December 2020 financial report, and discussing library services during the declared emergency. The agenda is mostly procedural, with no major policy decisions or public hearings listed.

• Appointment of Chair
• December 2020 Financial Report
• CEO Special Report on 2021 Holiday Closures
• Quarterly Statistics Report
• Strategic Plan Review

The Southgate Public Library Board met virtually and appointed Charles Fernandes as Chair and Joan John as Vice Chair by acclamation. The board approved the agenda and the minutes from the November 19, 2020 meeting. Reports on library services, quarterly statistics, finances, and the CEO's report were received and discussed. No other substantive decisions were made.

• Approved agenda as amended
• Approved minutes from November 19, 2020 meeting
• Appointed Charles Fernandes as Chair by acclamation
• Appointed Joan John as Vice Chair by acclamation
• Received December 2020 financial report
• Received quarterly statistics report (Oct-Dec 2020)

Police Service Board

The Southgate Police Service Board is meeting electronically to elect a chair and vice-chair for 2021, confirm the agenda, and approve minutes from the November 17, 2020 meeting. The board will also receive the Detachment Commander's Report and correspondence, including a speeding complaint in Dundalk and speed radar data for Victoria St E. The meeting is largely procedural, with no major decisions or contracts on the agenda.

• Election of Chair and Vice-Chair for 2021
• Approval of minutes from November 17, 2020 meeting
• Detachment Commander's Report received for information
• Enforcement complaint re speeding in Dundalk (received Dec 14, 2020)
• Victoria St E (Dundalk) speed radar data

Council Meeting

Council will consider approving the 2021 budget, which includes a 1.5% increase in the blended tax rate and $7,990,301 in expenditures. They will also vote on several by-laws, including temporary borrowing, interim tax levy, and a Community Improvement Plan. Other items include a development charge deferral for a new pharmacy and a land transfer for a cemetery expansion.

• 2021 budget with 1.5% blended tax rate increase and $7,990,301 in expenditures
• By-law 2021-001 authorizing temporary borrowing for 2021 current expenditures
• By-law 2021-002 for interim tax levies for 2021
• By-laws 2021-003 and 2021-004 designating the Township as a Community Improvement Project Area and adopting the Community Improvement Plan
• Development charges payment deferral agreement for Dundalk Village Pharmacy on Proton Street North

Council approved several routine items, including temporary borrowing, interim tax levy, load restrictions, and a development charge deferral for Dundalk Village Pharmacy. The 2021 budget was not approved; instead, council amended the motion to defer consideration to the February 3, 2021 meeting, with a public meeting and advertising. Council also approved a Community Improvement Plan, appointed library board members, and authorized a letter of support for a fibre broadband funding application.

• Approved temporary borrowing by-law 2021-001 (7-0)
• Approved interim tax levy by-law 2021-002 (7-0)
• Deferred 2021 budget approval to Feb. 3, 2021 meeting (carried)
• Approved load restriction by-law 2021-007 (7-0)
• Approved DC payment deferral for Dundalk Village Pharmacy (7-0)
• Approved Community Improvement Plan by-laws 2021-003 and 2021-004 (7-0)
• Appointed Catherine Faulds and Renelle Harripaul to library board (carried)
• Approved letter of support for fibre broadband funding (carried)