Southgate public meetings in 2022

Council Meeting

Southgate Council is meeting to consider several planning applications, including zoning and official plan amendments for Hopeville Precast and a zoning change for Jesse and Elizabeth Martin, along with a site plan agreement. Council will also review reports on fees and charges, a building vacancy by-law, affordable housing, and a proposed agreement with the Egremont Optimists for winter sanding. Several items are marked as to be uploaded with the addendum agenda.

• By-law 2022-175: Official Plan Amendment No. 2 for Hopeville Precast
• By-law 2022-174: Zoning By-law Amendment C13-22 for Hopeville Precast
• By-law 2022-176: Zoning By-law Amendment C10-22 for Jesse and Elizabeth Martin
• By-law 2022-177: Site Plan Agreement SP15-22 for Jesse and Elizabeth Martin
• Proposal to declare lands (Plan 852 BLK 58 & 59) surplus for sale

Council passed By-law 2022-180 to establish municipal fees and charges and adopted a new Personnel Policy. Several zoning and official plan amendments were approved, including those for Hopeville Precast and Jesse and Elizabeth Martin. Council also authorized $10,000 in funding for the South Grey Chamber of Commerce.

• Approved By-law 2022-180 to establish fees and charges for certain services
• Approved By-law 2022-179 to adopt Personnel Policy #1
• Approved Official Plan Amendment (By-law 2022-175) and Zoning amendment (By-law 2022-174) for Hopeville Precast
• Approved Zoning amendment (By-law 2022-176) and Site Plan Agreement (By-law 2022-177) for Jesse and Elizabeth Martin
• Declared lands identified as Plan 852 BLK 58 & 59 as surplus for sale
• Approved $10,000 for 2023 South Grey Chamber of Commerce MOU funding
• Appointed Councillor Shipston and Councillor John to the South Grey Housing Corporation Working Group
• Endorsement of Councillor Monica Singh Soares for ROMA Board of Directors failed

Southgate Public Library Board - Special

The Library Board will elect officers and review the draft 2023 library budget. The board is scheduled to approve changes to the 2023 Capital Budget and direct staff to forward the 2023 Operating Budget for Council consideration.

• Election of Officers
• Approval of changes to the 2023 Capital Budget
• Forwarding of the 2023 Operating Budget for Council consideration

The Board acclaimed new officers for the Chair, Vice Chair, Secretary, and Treasurer positions. The Board approved changes to the 2023 Capital Budget and directed staff to forward the 2023 Operating Budget for Council consideration.

• Acclaimed Joan John as Chair
• Acclaimed Martin Shipston as Vice Chair
• Acclaimed Pam Burgess as Secretary
• Acclaimed Lacy Russell as Treasurer
• Approved changes to the 2023 Capital Budget (Carried)
• Approved 2023 Operating Budget for Council consideration (6-0-1)

Council Meeting - Special

This special council meeting focuses on the 2023 operational budget, with a committee-of-the-whole discussion and a staff report from Treasurer William Gott. Council will also receive a delegation from the South Grey Chamber of Commerce, consider a report on hiring a new Chief Administrative Officer, and enter closed session for personnel and tax arrears matters. A by-law authorizing a tax arrears extension agreement is scheduled for passage.

• 2023 Operational Budget (FIN2022-038) discussed in Committee of the Whole
• Replacement of folder/inserter (FIN2022-037) reported by Treasurer
• CAO hiring announcement (HR2022-058)
• By-law 2022-172: Tax Arrears Extension Agreement
• Closed session on tax arrears, employee compensation, and CAO transition

Council authorized the Holstein General Store's LCBO Convenience Outlet to operate on specific statutory holidays. The board also approved the 2023 meeting calendar and the purchase of a new folder/inserter machine. A tax arrears extension agreement was passed as a by-law.

• Approved Holstein General Store LCBO outlet to operate on Christmas Day, New Year’s Day, Good Friday and Easter Sunday (5-1)
• Approved purchase of Pitney Bowes Option 1 folder/inserter machine in 2022
• Approved 2023 Council Meeting Calendar as amended
• Passed By-law 2022-172 for a Tax Arrears Extension Agreement
• Directed staff to provide recommendations and funding options for a Memorandum of Understanding regarding the South Grey Chamber of Commerce
• Received 2023 Operating Budget report and directed staff to proceed with administrative actions
• Announced the hiring of a new Chief Administrative Officer

Council Meeting

Southgate Council will hold public meetings on two zoning by-law amendments: one to permit a 24-hour gym in Dundalk and another to allow an industrial shop on a farm in Proton. Council will also consider several staff reports, including a bridge load restriction, a folder/inserter lease, committee appointments, and wage increases.

• Public hearing: C18-22 – 24-hour gym at Plan 480, Blk J, Lot 1-2, Dundalk (zoning amendment C3-54)
• Public hearing: C20-22 – industrial shop (up to 750 m²) on Con 1 PT Lot 38, Proton (zoning to A1-XXX)
• Lease of folder/inserter from Pitney Bowes at $298.33/month for 66 months
• Bridge S114 load posting: 12/18/23 tonnes on Southgate Road 04
• 4% COLA increase to 2023 pay grids for staff, council, and volunteer firefighters

Council approved a 4% COLA increase and a one-step pay band increase for eligible employees. The body also appointed members to various municipal committees and boards for the 2022-2026 term and approved several infrastructure and policy by-laws.

• Approved 4% COLA increase and one-step pay band increase for eligible employees (6-1)
• Appointed members to 13 committees and local boards for 2022-2026
• Appointed Allen Dobreen to the Police Service Board
• Approved $373,934.97 security reduction for Flato North residential project
• Approved triple load posting (12, 18, and 23 Tonnes) for Bridge S114
• Deferred folder/inserter machine lease to request purchase price comparison
• Approved 2023 conference attendance for council members
• Disbanded the Fire Department Advisory and Support Committee and Senior’s Advisory Committee

Council Meeting - Special

This is a special council meeting with a closed session covering personal matters, employee negotiations, tax arrears, litigation, and confidential agreement discussions. After closed session, council will consider a tax arrears extension by-law, discuss the 2023 capital budget, and receive a dam safety review report.

• Closed session items: market check and employee compensation, tax arrears certificate registration (FIN2022-33C), accident at Highway 89 and Sideroad 55, confidential agreement discussions
• By-law 2022-162: Tax Arrears Extension Agreement under Section 378 of the Municipal Act
• FIN2022-032: 2023 Capital Budget discussion in Committee of the Whole
• PW2022-052: Holstein Dam Safety Review report
• By-law 2022-161: Confirming by-law for this meeting

Council passed a by-law to authorize a tax arrears extension agreement. The body also received reports on the 2023 Capital Budget and the Holstein Dam Safety Review for information.

• Approved By-law 2022-162 regarding Tax Arrears Extension Agreement
• Received 2023 Capital Budget report (FIN2022-032) as information and directed staff to proceed with administrative actions
• Received Holstein Dam Safety Review report (PW2022-052) for information
• Approved By-law 2022-161 to confirm proceedings of the November 29, 2022 special meeting

Property Standards Appeal Committee

The Property Standards Appeal Committee is meeting to elect a chair, confirm the agenda, and hold a public hearing on a dog muzzle appeal. The committee will receive a by-law enforcement officer's report, deliberate, and issue a decision. No other substantive items are listed.

• Dog muzzle appeal public hearing
• By-law Enforcement Officer Report
• Election of Chair
• Declaration of Pecuniary Interest
• Request for Deferral or Withdrawal

The Property Standards Appeal Committee upheld an order requiring two dogs to be muzzled. The order will remain in effect until the appellants install a chain link fence and provide sufficient evidence of completion to the By-law Enforcement Officer.

• Appointed Ted Acheson as Chair
• Maintained Order to Muzzle for Joey and Mia (French Mastiffs) until a chain link fence is installed (Carried)

Council Meeting - Special

This is a special council meeting with a closed session to discuss labour relations and personal matters related to Chief Administrative Officer position recruitment. The only formal action is a confirming by-law for the meeting's proceedings.

• Closed session for CAO position recruitment (labour relations, personal matters)
• By-law 2022-164 to confirm the special council meeting proceedings

Council met in a special session to discuss the recruitment of a Chief Administrative Officer. The meeting was conducted primarily in a closed session to address labour relations and personal matters.

• Entered closed session to discuss Chief Administrative Officer Position Recruitment
• Exited closed session at 8:00 PM
• Passed by-law 2022-164 to confirm the proceedings of the November 28, 2022 meeting

Council Meeting - Special

Southgate Council is holding a special meeting to discuss the 2023 Capital Budget in Committee of the Whole, with a report from the Treasurer. Council will also consider extending a Grand River Conservation Authority board appointment, applying for Green and Inclusive Community Building Program funding for Dundalk Olde Town Hall renovations, and providing direction on 2023 ROMA delegation requests. Several items are for information only, including a bridge inspection report and correspondence from various agencies.

• 2023 Capital Budget discussion (FIN2022-031)
• Application for Green and Inclusive Community Building Program funding for Dundalk Olde Town Hall renovations (CAO2022-077)
• Extension of Guy Guardhouse's appointment to Grand River Conservation Authority Board until end of January 2023 (CL2022-030)
• Direction on 2023 ROMA Conference delegation requests (CAO2022-078)
• Bridge Inspection Report 2022 (PW2022-051)

Council received the 2023 Capital Budget and directed staff to proceed with administrative actions. The board also approved a grant application for Dundalk Olde Town Hall renovations and extended a board appointment for the Grand River Conservation Authority.

• Approved 2023 Capital Budget and directed staff to proceed with administrative actions (Carried)
• Extended Guy Guardhouse's appointment to the Grand River Conservation Authority Board until end of January 2023 or until a new appointment is made (Carried)
• Approved application for Green and Inclusive Community Building Program funding for Dundalk Olde Town Hall renovations (Carried)
• Approved providing staff with direction and feedback for 2023 ROMA Conference Minister delegation requests (Carried)
• Approved Regular Business consent agenda, including Bridge Inspection Report 2022 and October 2022 Building, By-law and Canine Report (Carried)
• Directed staff to proceed with new CAO recruitment as discussed in Closed Session (Carried)

Council Meeting

This is the inaugural meeting of the 2022-2026 Council of the Township of Southgate. The agenda includes the swearing-in of council members, the Mayor's inaugural address, and the passing of a confirming by-law. No substantive policy decisions are scheduled.

• Declaration of Office for 2022-2026 Council Members
• Mayor's Inaugural Address by Mayor Brian Milne
• By-law 2022-158 - Confirming By-law for Inaugural Council Meeting

The 2022-2026 Council members took their Declarations of Office. Council formally received the Mayor's inaugural address and passed a by-law to confirm the meeting's proceedings.

• Received Mayor's Inaugural address (Carried)
• Passed by-law 2022-158 to confirm proceedings of the inaugural meeting (Carried)

Southgate Public Library Board

This agenda for the Southgate Public Library Board meeting on November 17, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document appears to be a system-generated placeholder with no substantive content.

The Board approved a Legacy Document to be shared with the incoming Board. It also directed the Librarian/CEO to conduct a review of the Policy Framework in the next Board term. The preliminary 2023 Operating Budget was received for information.

• Approved the Legacy Document as amended (Carried)
• Directed Librarian/CEO to review the Policy Framework in the next Board term (Carried)
• Received Monthly Finance Report and C.E.O Report for information (Carried)
• Received preliminary 2023 Operating Budget for information (Carried)
• Scheduled Special Meeting for December 22, 2022 to elect Chair and Vice Chair and review 2023 Budget (Carried)
• Approved October 20, 2022 meeting minutes (Carried)

Council-Elect Training

This is a training session for the incoming 2022-2026 council, not a decision-making meeting. Department heads will present overviews of administration, HR, clerk, finance, fire, recreation, library, economic development, planning, building, and public works. No votes or decisions are scheduled.

• CAO and HR presentation by Dave Milliner and Kayla Best
• Finance department presentation by Treasurer William Gott
• Fire department presentation by Fire Chief Derek Malynyk
• Planning department presentation by Planner Clinton Stredwick
• Public works presentation by Manager Jim Ellis

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting electronically to handle routine business: confirming the agenda, approving prior minutes, and considering an updated Community Fund brochure. The committee will also discuss the fund's logo and receive a verbal update on financial planning workshops. No delegations, staff updates, or correspondence are listed.

• Approve 2022-10-11 meeting minutes
• Approve updated Southgate Community Fund Brochure
• Discuss Community Fund logo with Christine MacGregor and Stuart Reid
• Verbal update on financial planning workshops

The Committee approved the Southgate Community Fund brochure as amended. Members discussed potential logo colors and slogans, and received an update on financial planning workshops.

• Approved Southgate Community Fund Brochure as amended (Carried)
• Approved October 11, 2022 meeting minutes (Carried)

Council Meeting - Special

This special council meeting focuses on the 2023 capital budget, with a staff report to be received and administrative actions directed. Council will also decide on two soil permit requests under By-law 2017-049, and handle a consent agenda of routine reports and correspondence.

• 2023 Capital Budget staff report (FIN2022-029) to be received and administrative actions directed
• Soil permit request from Mr. K Aitken under By-law 2017-049
• Soil permit request from Mr. C. Antunes for 354 Glenelg under By-law 2017-049
• Consent agenda includes CAO succession, OMERS plan update, recreation and finance staff updates, and September 2022 cheque register
• Correspondence includes Crime Stoppers report and Ministry avian influenza order

Council approved two soil permit requests and authorized participation in the Future of Transportation Finance in Ontario Partnership. The body also received the 2023 Capital Budget as information and approved several administrative consent items.

• Approved soil permit for K Aitken and directed staff to enter a haul route agreement
• Approved soil permit for C. Antunes
• Approved participation in the Future of Transportation Finance in Ontario Partnership
• Approved continued participation of Aakash Desai on the Good Roads Board of Directors
• Received 2023 Capital Budget report as information
• Approved Regular Business consent agenda including CAO succession and staff updates
• Received Correspondence and Resolutions of Other Municipalities consent agendas

Southgate Public Library Board

This agenda for the Southgate Public Library Board meeting on October 20, 2022, contains only procedural boilerplate and no listed agenda items, decisions, or discussions. The document appears to be a placeholder with no substantive content.

The Southgate Public Library Board approved forwarding the draft 2023 Capital Budget to Township Staff for Council consideration. The board also approved the agenda, minutes from previous meetings, and received consent agenda items including the finance report, CEO report, and quarterly statistics. No substantive decisions beyond routine approvals and the budget referral were made.

• Approved agenda as presented (carried)
• Approved minutes from September 15 and October 13, 2022 meetings (carried)
• Received consent agenda items: Finance Report, CEO Report, Quarterly Statistics (carried)
• Directed Librarian/CEO to forward draft 2023 Capital Budget to Township Staff for Council consideration (carried)
• Adjourned meeting at 7:18 PM (carried)

Southgate Public Library Board - Special

The Southgate Public Library Board is holding a special meeting to work on its strategic plan and legacy document. The agenda includes team building, reviewing the strategic plan, evaluating the rapidly changing community, and discussing the legacy document. No decisions are listed; the meeting appears to be a working session.

• Review of the Strategic Plan
• Evaluation of Rapidly Changing Community
• Legacy Document discussion
• Team building session

The Southgate Public Library Board held a special meeting to review the Strategic Plan, goals, and accomplishments, and conducted a SWOT analysis. No substantive decisions were made; the Legacy Document was deferred to the regular board meeting. The meeting was procedural only.

• Agenda confirmed as presented (carried)
• Legacy Document deferred to regular board meeting
• Meeting adjourned at 7:52 PM (carried)

Seniors Advisory Committee

The Seniors Advisory Committee is meeting to handle routine business, including confirming the agenda, approving June minutes, and receiving staff updates. They will discuss the Seniors Health Fair grant funding reporting timeline, committee appointments, and review accomplishments from the 2018-2022 term, with recommendations to Council on membership, meeting frequency, and budget.

• Seniors Health Fair grant funding reporting timeline update
• 2022-2026 Seniors Advisory Committee appointments verbal update
• Seniors Health Fair discussion
• SAC accomplishments for 2018-2022 term review
• Recommendations to Council on committee membership, meeting frequency, and budget

The Southgate Seniors Advisory Committee held its final meeting of the 2018-2022 term on October 13, 2022. Members discussed the Seniors Health Fair, noted that it was the last meeting of the term, and carried a motion recommending that Council amend the committee's terms of reference to include up to seven community members and two Council members, meet monthly (max 10 per year), add a 'Council Updates' agenda item, and increase the annual budget to $3,000 for event planning. No other decisions were made.

• Carried motion to recommend Council amend the Terms of Reference: membership up to seven community members and two Council members; meetings monthly (max 10/year); add 'Council Updates' agenda item; increase annual budget to $3,000 for events.

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting to handle routine business: confirming the agenda, approving September minutes, and receiving staff updates. Key items include finalizing the Community Fund brochure and discussing financial planning workshops, plus a verbal update on a Seniors Health Fair. No delegations or correspondence are listed.

• Finalization of Southgate Community Fund Management Brochure
• Verbal update on 2022-2026 Committee Appointments
• Verbal update on Seniors Health Fair
• Discussion on Workshops for Financial Planning
• Approval of minutes from September 12, 2022 meeting

The Southgate Community Fund Management Committee met and discussed updates to the Community Fund Management Brochure, including adding a list of eligible organizations and revising the testimonial and about us sections. Staff will work with Community Foundation Grey Bruce to finalize changes. The committee also discussed hosting a future Workshop for Financial Planning, with more details to come at a later meeting. No formal decisions or votes were taken; the meeting was largely procedural and informational.

• Approved minutes from September 12, 2022 meeting (carried)
• Discussed brochure updates; staff to revise with Community Foundation Grey Bruce
• Discussed potential Workshop for Financial Planning; no decision made

Council Meeting

The Township of Southgate Council is meeting to consider and potentially approve several by-laws and agreements, including a new Development Charges By-law, the 2022 Asset Management Plan, and multiple development-related agreements (Flato East Phase 11, Mid West Coop, Greenlid, SEGCHC, White Rose Park Phase III). They will also receive updates on the 2023 budget, police services budgeting, and the South Grey Housing Corporation, and decide on a tender award for AVL telematics.

• By-law 2022-154: Development Charges By-law
• By-law 2022-156: Adopt Asset Management Plan 2022
• Tender award to Trackmatics Inc. for AVL telematics: $47,975 hardware/installation, $1,201/month operational
• By-law 2022-124: Flato East Phase 11 Pre-Servicing Agreement
• By-law 2022-151: Zoning By-law Amendment for Clark Construction Management

Council approved the Public Works recommendation to pulverize Road Sections 121, 344, 346, 343, and 345 back to gravel in a recorded vote of 4 to 3. Council also awarded a $47,975 telematics system tender to Trackmatics Inc., approved the 2021 consolidated financial statements, adopted the 2022 Asset Management Plan, and passed several development agreements and zoning amendments. Mayor Woodbury declared a conflict on items related to the South East Grey Community Health Centre and did not participate in those votes.

• Approved pulverizing Road Sections 121, 344, 346, 343 & 345 back to gravel (4-3 recorded vote)
• Awarded AVL/Telematics System Tender to Trackmatics Inc. for $47,975 hardware plus $1,201/month operational costs
• Approved 2021 Consolidated Financial Statements as presented
• Adopted Asset Management Plan 2022 via By-law 2022-156
• Approved Flato East Phase 11 Pre-Servicing Agreement for residential development
• Approved Mid West Cooperative Inc. land lease agreement
• Approved servicing allocation to Greenlid (6 ERU water, 1 ERU wastewater) for industrial development
• Approved White Rose Park Phase III Service Finance Agreement for residential development

Public Planning

The Township of Southgate Public Planning Committee will hold public meetings on four zoning bylaw amendments and one official plan amendment. These include allowing agricultural-related industrial shops, expanding a precast concrete and welding operation, adjusting lot standards after a consent, and rezoning land from aggregate extraction to agriculture for a residence. The committee will hear comments from agencies and the public before making decisions.

• C10-22: Zoning amendment to allow a 750m2 industrial shop with 500m2 outside storage on agricultural land (Con 3, Proton)
• C13-22/OPA2-22: Official plan and zoning amendments to expand precast concrete/welding shop to 650m2 and outside storage to 4000m2 (Con 13, Proton)
• C16-22: Zoning amendment to recognize reduced lot area/frontage for severed and retained parcels (Con 1, Egremont)
• C17-22: Rezone from Aggregate Extraction (M4) to Agriculture (A1) and Environmental Protection (EP) to Agricultural Exception (A1-X) for a residence and garage/shop (Con 10, Proton)

The Township of Southgate held a public planning meeting on September 28, 2022, to discuss four proposed zoning bylaw and official plan amendments. No votes or decisions were taken; the meeting was purely procedural, allowing public input and council questions. The applications will be considered at a future council meeting.

• No decisions made; public meeting only for C10-22 (agricultural shop), C13-22/OPA2-22 (precast concrete expansion), C16-22 (consent implementation), and C17-22 (rezoning from aggregate extraction to agriculture)

Committee of Adjustment

The Southgate Committee of Adjustment will hold a public hearing to consider two consent (land severance) applications and a cancellation certificate request. The committee will also vote on a one-time extension for a previously approved consent and adopt the minutes from the August 24 meeting.

• Consent application B5-22 by 2391827 Ontario Inc. to create two lots for semi-detached units on Gold Street in Dundalk
• Consent application B4-21 by Lynda and Roger Falladown to sever 0.929 ha with 60 m frontage on Highway 6, Egremont
• Staff recommendation to defer B4-21 until County of Grey and public works issues are resolved
• Cancellation certificate request PL2022-074
• One-time extension for consent B12-21 (Ian and Perseda Martin) with final condition date of March 31, 2023

The Committee of Adjustment approved a severance application (B5-22) to create two lots for semi-detached units on Gold Street in Dundalk, subject to conditions including a survey, payment of fees, and connection to municipal services. A second application (B4-21) to create a residential lot on Highway 6 was deferred until issues with the County of Grey and public works are resolved. The Committee also granted a one-time extension for consent application B12-21 and approved a cancellation certificate request.

• Approved severance B5-22 for two semi-detached lots on Gold Street, Dundalk (carried)
• Deferred severance B4-21 for a residential lot on Highway 6 until County and public works issues resolved (carried)
• Granted one-time extension for consent B12-21 to March 31, 2023 (carried)
• Approved cancellation certificate request (carried)
• Confirmed agenda as presented (carried)
• Approved minutes from August 24, 2022 meeting (carried)

Public Information Meeting

The Township of Southgate is holding a statutory public meeting to present and discuss the Watson and Associates 2022 Development Charges Background Study, along with current and proposed development charge rates. The meeting includes an open forum for written and verbal comments from residents. No decisions are being made at this meeting; it is for information and public input.

• Presentation of 2022 Development Charges Background Study
• Comparison of current vs. proposed 2022 development charge rates
• Public comments and questions on development charges

The Township of Southgate held a statutory public information meeting on September 28, 2022, to present the 2022 Development Charges Background Study and proposed charges. No decisions were made; the meeting was informational only, with one written comment of opposition from resident James Taaffe and no verbal public comments.

• No formal decisions made; meeting was informational only

Statutory Public Meeting

This is a statutory public meeting of the Southgate, ON council, but the agenda text contains only procedural boilerplate and no listed agenda items, decisions, or discussion topics. The document provides no substantive content to summarize.

Affordable Attainable Housing Advisory Committee

The Affordable Attainable Housing Advisory Committee is meeting to receive a delegation from Grey County's Director of Planning on the ROMA Task Force for attainable housing and purpose-built rentals. They will also review housing survey results, an information package, and discuss a seniors health fair, media relations, and committee appointments.

• Delegation from Grey County Director of Planning Scott Taylor on ROMA Task Force for attainable housing and purpose-built rentals
• Review of Southgate Housing Survey Results (September 20, 2022)
• Update on information package distribution
• Discussion of Seniors Health Fair
• 2022-2026 Committee appointments

The Affordable-Attainable Housing Committee met and received a delegation from Grey County's Director of Planning about the ROMA Task Force. Members discussed survey results and distribution, noting that sending surveys home via the school board was not an option. The committee also discussed the information package, a potential presentation to the Young at Heart group, and upcoming committee appointments for the 2022-2026 term. No formal decisions were made beyond routine approvals of agenda, minutes, and correspondence.

• Confirmed agenda as presented (carried)
• Received ROMA Task Force delegation from Grey County Planning Director Scott Taylor (carried)
• Approved minutes from August 23, 2022 meeting (carried)
• Received correspondence dated September 26, 2022 (carried)
• Adjourned meeting at 8:32 PM (carried)

Council Meeting

Council will consider several staff reports and by-laws, including final acceptance of the Flato West subdivision, a pre-servicing agreement for White Rose Park Phase III, security reductions for Flato developments, and a naming rights agreement for the Dundalk Olde Town Hall. They will also review zoning by-law amendments for properties owned by Ammon and Elvina Bauman, Vernon Knorr, and Rosalyn Outdoor Centre, and discuss a notice of motion to amend Council remuneration Policy 21.

• Final acceptance of Flato West subdivision infrastructure, retaining $50,000 in securities until corrections are certified
• White Rose Park Phase III pre-servicing agreement with 2570970 Ontario Inc.
• Security reduction of $275,000 for Flato East Phase 4-6 and $404,705 for sewage pumping station
• 20-year naming rights and sponsorship agreement with Flato Developments for Dundalk Olde Town Hall
• Zoning by-law amendments for properties owned by Bauman, Knorr, and Rosalyn Outdoor Centre

Council approved the final acceptance of the Flato Dundalk Meadows West Subdivision infrastructure, with $50,000 in securities retained until outstanding items are corrected. It also approved several development-related agreements, including the White Rose Park Phase III pre-servicing agreement, a security reduction for Flato North and East projects, a naming rights agreement for the Dundalk Olde Town Hall, and a draft land lease with Mid West Cooperative. Additionally, council passed multiple zoning and site plan by-laws and directed staff on CAO succession following the resignation of the incoming CAO.

• Approved Flato West Subdivision Final Acceptance with $50,000 securities retained (carried)
• Approved White Rose Park Phase III Pre-Servicing Agreement (carried)
• Reduced security requirements by $275,000 for Flato North Phase 4-6 and $404,705 for Flato East Sewage Pumping Station (carried)
• Approved Flato Developments naming rights and sponsorship agreement for Dundalk Olde Town Hall (carried)
• Approved Mid West Cooperative draft land lease agreement (carried)
• Approved zoning by-law amendments for Bauman, Knorr, Rosalyn Centre, and site plan agreements for Grey Ridge Metals, Bauman, Blue Mountain Covers (all carried)
• Directed staff on CAO succession following resignation of incoming CAO (carried)
• Amended Council Remuneration Policy 21 to ensure full-day per diem for meetings under 4 hours (carried)

Police Service Board

The Southgate Police Service Board is meeting electronically to handle routine business: confirming the agenda, approving July minutes, receiving the Detachment Commander's report for July–August, and hearing a delegation from Ken Furlong. The agenda is mostly procedural, with no major decisions or financial items listed.

• Delegation by Ken Furlong (request and letter attached)
• Approval of July 19, 2022 meeting minutes
• Detachment Commander's report for July–August received for information
• OAPSB August newsletter received as correspondence
• Verbal report on Zone 5 meeting by Member Frew

The Southgate Police Service Board met electronically on September 20, 2022, and conducted routine procedural business. The board received a delegation from resident Ken Furlong for information, approved the minutes from the July 19, 2022 meeting, and received the Detachment Commander's Report and correspondence as information. No substantive decisions, votes on policies, or financial approvals were made.

• Confirmed agenda as presented (carried)
• Received delegation from Ken Furlong for information (carried)
• Approved minutes from July 19, 2022 meeting (carried)
• Received Detachment Commander's Report for information (carried)
• Received correspondence dated September 20, 2022 as information (carried)

Recreation Advisory Committee

The Recreation Advisory Committee is meeting electronically to approve past minutes, review the September 2022 work plan, and discuss a follow-up on the Recreation Action Plan specific to Dundalk. They will also have a verbal discussion on 2022-2026 committee appointments. No delegations or correspondence are scheduled.

• Approve minutes from Nov 18, 2021 and May 19, 2022 meetings
• Review September 2022 Work Plan
• Follow-up discussion on Recreation Action Plan 2022 Dundalk
• Verbal discussion on 2022-2026 appointments

The committee approved minutes from November 18, 2021 and May 19, 2022, and discussed the Recreation Action Plan for Dundalk and the September 2022 work plan. No new business or correspondence was addressed.

• Approved minutes from November 18, 2021 and May 19, 2022 (carried)

Southgate Public Library Board

The Southgate Public Library Board is holding its regular monthly meeting. The agenda is largely procedural: approving the agenda and prior minutes, declarations of interest, and routine reports. New business and a strategic plan meeting date are also on the agenda, but no specific decisions or dollar amounts are listed.

• Approval of minutes from July 21, 2022 meeting
• Welcoming new board member
• Staffing update
• Strategic plan meeting date discussion
• Monthly finance report and CEO report

The Southgate Public Library Board approved the agenda and previous meeting minutes, scheduled a special October 13 meeting to review the strategic plan, and welcomed a new board member and a part-time library assistant. No substantive policy or financial decisions were made beyond routine approvals.

• Approved agenda as presented (carried)
• Approved July 21, 2022 meeting minutes as presented (carried)
• Scheduled special meeting for October 13, 2022 to review strategic plan (carried)

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting electronically to handle routine business, including confirming the agenda, adopting the August 8, 2022 minutes, and approving a Seniors Health Fair handout. They will also review a draft brochure and a draft booth schedule for the Seniors Health Fair. No delegations or correspondence are listed.

• Approve Seniors Health Fair handout
• Review draft Community Fund Management brochure
• Review draft Seniors Health Fair booth schedule
• Adopt minutes from August 8, 2022 meeting

The Southgate Community Fund Management Committee approved the Seniors Health Fair handout as amended and directed staff to make copies. The committee also discussed the draft brochure and booth schedule for the fair, with brochure changes to be brought back at the next meeting. No other substantive decisions were made.

• Approved Seniors Health Fair handout as amended and directed staff to make copies
• Confirmed agenda as presented
• Approved minutes from August 8, 2022 meeting
• Adjourned meeting at 9:23 AM

Council Meeting

This is a regular Council meeting with a heavy agenda of development-related decisions. Council will vote on several by-laws, including final acceptance of the Flato West subdivision, servicing capacity allocations for the White Rose Park Phase III and Flato East Phase II projects, and zoning amendments for properties owned by Victor Santos and Grey Ridge Metals. They will also consider agreements for a fibre optic point of presence and a temporary tower with Eh!Tel Networks, a donation agreement for the Dundalk Medical Centre, and a noise by-law exemption for the Dundalk Agricultural Society.

• By-law 2022-116: Final acceptance and assumption of municipal services for Flato West Phase 1 subdivision (Registered Plan 16M-54)
• By-law 2022-127: Allocate 30 residential units of water/wastewater servicing capacity to White Rose Park Phase III (10 single family, 25 townhomes)
• By-law 2022-125: Allocate 152 residential units of servicing capacity to Flato East Phase II (29 commercial, 42 single family, 101 townhomes)
• By-law 2022-129 and 2022-131: Zoning by-law amendments for Victor Santos (C6-22) and Grey Ridge Metals (C8-22)
• By-law 2022-128 and 2022-134: Agreements with Eh!Tel Networks for a fibre optic point of presence and a temporary tower in Hopeville

Council approved several development-related items, including servicing allocation agreements for White Rose Park Phase III (30 units) and Flato East Phase II (152 units), a donation agreement for the Dundalk Medical Centre, and zoning by-law amendments for Victor Santos and Grey Ridge Metals. A noise by-law exemption for the Dundalk Fair was also approved. The Flato West Subdivision final acceptance was deferred to a later meeting.

• Approved noise by-law exemption for Dundalk District Agricultural Society (Sept 10-11) (carried)
• Approved donation agreement for Dundalk Medical Centre (7-0)
• Approved White Rose Phase III servicing allocation for 30 residential units (7-0)
• Approved Flato East Phase II servicing allocation for 152 residential units (7-0)
• Approved zoning by-law amendment for Victor Santos (7-0)
• Approved zoning by-law amendment for Grey Ridge Metals (7-0)
• Approved Eh!Tel Networks POP site and temporary tower agreements for Hopeville (7-0 each)
• Deferred Flato West Subdivision final acceptance to Sept 21, 2022

Council Meeting - Special

This is a special council meeting with a closed session to discuss personal matters about an identifiable individual, specifically employee policy non-compliance. The only public action is confirming the agenda and passing a by-law to confirm the meeting's proceedings. No other substantive public business is on the agenda.

• Closed session under Municipal Act Section 239(2)(b) on employee policy non-compliance
• By-law 2022-122 to confirm the August 24, 2022 special council meeting proceedings

Council met in special session and immediately entered closed session to receive a verbal report on an employee policy non-compliance matter. After the closed session, they received the report as information and directed staff to proceed. No other substantive decisions were made; the meeting was largely procedural.

• Confirmed agenda as presented (carried)
• Proceeded into closed session for personal matters about an identifiable individual (carried)
• Received verbal report on employee policy non-compliance as information and directed staff to proceed (carried)
• Passed confirming by-law 2022-122 (carried)
• Adjourned meeting at 4:02 PM (carried)

Committee of Adjustment

The Southgate Committee of Adjustment will hold a public hearing on two applications: a consent to sever two merged farm lots back into their original dimensions, and a minor variance to waive a parking requirement for a secondary unit. The committee will hear comments and vote on approval or refusal for each.

• B4-22: Consent to sever Con 11 Pt Lot 31 and Con 12 Pt Lot 32, Proton, into two ~40 ha farm parcels with 318m frontage on Grey Road 9 and Southgate Road 14
• A6-22: Minor variance to waive one parking space for an accessory unit at Plan 480 Blk J Lot 6, Dundalk
• Public hearing with agency comments from County of Grey, Public Works, SVCA, and GRCA
• Staff reports PL2022-0061 and PL2022-060 to be received for information

The Committee of Adjustment approved a severance to restore two original farm lots in the former Township of Proton, and granted a minor variance to allow an accessory apartment with reduced parking in the Village of Dundalk. Both applications were approved as presented.

• Approved severance B4-22 for Enos and Martin to split merged lots on Con 11 Pt Lot 31 and Con 12 Pt Lot 32 into two farm parcels, subject to a survey and payment of outstanding fees.
• Approved minor variance A6-22 for Tyler DeFrederico to waive one required parking space for a secondary unit at Plan 480 Blk J Lot 6, Dundalk, permitting one accessory apartment.

Public Planning

The Township of Southgate Public Planning Committee is holding a public meeting to consider two zoning bylaw amendment applications. The first would allow a dry industrial shop on agricultural land, and the second would permit a group home in an existing recreational commercial building. Council will hear from applicants and the public before deciding.

• C12-22: Zoning amendment to allow a 750 m² dry industrial shop with 500 m² outside storage on Con 18 Pt Lot 2, Lot 3, Proton
• C14-22: Zoning amendment to add a group home (max 10 residents) to permitted uses at Rosalyn Outdoor Centre, Concession 7, Lot 8, Proton
• Public comments received from Bell Canada, County of Grey, Public Works, and SVCA for C12-22
• Public comments received from County of Grey and Public Works for C14-22

The Township of Southgate held a public planning meeting on August 24, 2022, to consider two zoning bylaw amendments: one for a dry industrial use shop on the Bauman property and one for a group home at Rosalyn Outdoor Centre. No votes or decisions were taken; the meeting was purely procedural to receive public and agency input. The meeting adjourned without any approvals, denials, or tabling of the applications.

• No decisions made; meeting was a public hearing only

Affordable Attainable Housing Advisory Committee

The Affordable Attainable Housing Committee is meeting to receive staff updates, including a verbal update on presentations by the South Grey Housing Development Corporation to Grey Highlands and Hanover, and an update on the affordable housing survey. The committee will also consider adopting previous minutes, receiving correspondence, and discussing a media relations campaign.

• Verbal update on South Grey Housing Development Corporation presentations to Grey Highlands and Hanover (report SR CAO2022-049)
• Update on the Affordable-Attainable Housing Survey
• Media Relations Campaign Update
• Correspondence items including ROMA Rural Attainable Housing Task Force, South Grey News article, and others
• Adoption of minutes from July 26, 2022 meeting

The Affordable-Attainable Housing Committee approved an information package to be presented to Township Council in September. Members also discussed distributing a housing survey at local fairs and received updates on a proposed South Grey Housing Corporation.

• Approved agenda as amended to include ROMA Task Force Reports
• Approved minutes of July 26, 2022 meeting
• Approved Southgate Affordable Attainable Housing Advisory Committee information package for Council consideration
• Received correspondence items as information

Council Meeting

Southgate Council will consider multiple staff reports and by-laws, including approving the Randharr Investments Wilder Lake Phase I & II subdivision agreement, a development extension for Time Line Contracting, and an extension for the Dundalk Olde Town Hall sale. They will also vote on new policies for council compensation and conference/training, award an external audit contract to KPMG, and discuss a motion to fund a compensation review.

• Approve Randharr Investments Wilder Lake Phase I & II Subdivision Agreement (By-law 2022-113)
• Award external audit services tender to KPMG LLP for 2022 fiscal year
• Approve updated Council Member Compensation Policy (By-law 2022-114) and Conference/Education/Training Policy (By-law 2022-115)
• Approve development extension for Time Line Contracting (By-law 2022-119) and 180-day closing extension for Dundalk Olde Town Hall (By-law 2022-118)
• Consider motion to fund employee compensation review up to $30,000 from Modernization Fund

Council approved the Randharr Investments Inc. Phase I & II Subdivision Agreement for the Wilder Lake Residential Development, with a holding condition on Phase II until Phase I reaches substantial completion. The corresponding by-law passed 6-0 (Deputy Mayor Milne declared a conflict). Council also approved a development extension for Timeline Contracting, an extension of the Dundalk Olde Town Hall closing date, and a new CAO hiring. A motion to amend a previous compensation review resolution failed in a 3-3 tie.

• Approved Randharr Investments Inc. Wilder Lake Phase I & II Subdivision Agreement (6-0)
• Approved By-law 2022-113 authorizing the subdivision agreement (6-0)
• Approved amending agreement with 2391827 Ontario Inc. for Timeline Contracting development extension (7-0)
• Approved 180-day extension of Dundalk Olde Town Hall closing date for Wellington Investment Corp. (7-0)
• Approved hiring of new Chief Administrative Officer and disbanded CAO Hiring Committee (carried)
• Approved updated Council Member Compensation Policy (By-law 2022-114) and Conference, Education & Training Policy (By-law 2022-115) (7-0 each)
• Approved four-way stop sign at Hagan Street East and Grey County Rail Trail (By-law 2022-112) (7-0)
• Failed motion to amend previous compensation review resolution (3-3 tie)

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting electronically to handle routine business: confirming the agenda, declaring any pecuniary interests, adopting the July 11, 2022 minutes, and receiving correspondence. The main discussion items are draft text for the committee's website and brochure, which are attached for review.

• Review of draft website text for Southgate Community Fund
• Review of draft brochure text for Southgate Community Fund
• Adoption of July 11, 2022 meeting minutes
• Correspondence: Community Foundation Grey Bruce seeks committee and board members

The Southgate Community Fund Management Committee approved the draft text for the Community Fund website page and directed staff to publish it with Grey Bruce Community Foundation. Members also discussed a draft brochure and agreed to continue working on a brief version for the Seniors Health Fair. No other substantive decisions were made; the meeting was largely procedural.

• Approved draft website text for Southgate Community Fund page (carried)
• Directed staff to publish website with Grey Bruce Community Foundation (carried)
• Discussed draft brochure text; continued work on brochure for Seniors Health Fair (no vote)
• Approved minutes from July 11, 2022 meeting (carried)
• Received correspondence as information (carried)

Council Meeting

Council will consider awarding a $6,225,174 contract for the Dundalk Elevated Water Tower, approve several zoning by-law amendments, and decide on a noise exemption request. They will also review reports on fees, transit funding, and a draft subdivision agreement for the Wilder Lake development.

• Tender award for Dundalk Elevated Water Tower to Landmark Structures Co. for $6,225,174 plus HST, financed through Infrastructure Ontario for 20 years
• Noise by-law exemption request for Sept 3, 2022, 11 pm to 11:59 pm at 240245 Southgate Road 24; denial for Sept 4
• By-law 2022-103 to adopt fees and charges for township services
• Zoning by-law amendments: By-law 2022-096 (Calder-Gingrich), 2022-108 (Rundle), 2022-109 (J-Fab Manufacturing Inc.)
• Draft subdivision agreement for Wilder Lake Phase 1 residential development by Randharr Investments Inc.

Council approved the tender award for the Dundalk Elevated Water Tower to Landmark Structures Co. for $6,225,174 plus HST, with financing through Infrastructure Ontario. Several by-laws were passed, including amendments to the fire department by-law, fees and charges, and zoning by-laws. A noise exemption was granted for a September weekend event, and staff were directed to obtain a dam safety report for the Holstein Dam.

• Approved Dundalk Elevated Water Tower tender to Landmark Structures Co. for $6,225,174 plus HST (7-0)
• Passed By-law 2022-111 amending Fire Department Establish and Regulate By-law (7-0)
• Passed By-law 2022-103 establishing fees and charges (7-0)
• Granted noise exemption for September 3-4, 2022 at 240245 Southgate Road 24 until 2 a.m. Sunday and midnight Sunday night
• Directed staff to obtain a Dam Safety Report for Holstein Dam and explore options
• Passed By-law 2022-096 zoning amendment for Calder-Gingrich (7-0)
• Passed By-law 2022-108 zoning amendment for Rundle (7-0)
• Passed By-law 2022-109 zoning amendment for J-Fab Manufacturing (7-0)

Committee of Adjustment

The Southgate Committee of Adjustment will hold a public hearing on three applications: a lot severance and two minor variances. The committee will also consider a cancellation certificate request and adopt previous minutes. Decisions will be made on each application after hearing from staff and the public.

• B3-22: Sever lot in Dundalk to create two semi-detached lots (8.1m and 7m frontage)
• A4-22: Reduce frontage requirement from 10m to 7m for semi-detached lot in Dundalk
• A5-22: Reduce front yard setback for agricultural building from 40m to 20m in Proton
• PL2022-055: Approve cancellation certificate request
• Adopt minutes from June 22, 2022 meeting

The Committee of Adjustment approved a consent application (B3-22) to sever a lot in Dundalk into two semi-detached lots, subject to conditions including water/sewer connections and registration of servicing easements. It also approved a minor variance (A4-22) reducing the frontage requirement from 10m to 7m for the same property, and a minor variance (A5-22) for Martarp Inc. to reduce the front yard setback for an agricultural building from 40m to 20m. All motions were carried unanimously.

• Approved consent application B3-22 to sever lot into two semi-detached lots (carried)
• Approved minor variance A4-22 reducing frontage from 10m to 7m (carried)
• Approved minor variance A5-22 reducing front yard setback from 40m to 20m (carried)
• Approved cancellation certificate request PL2022-055 (carried)

Public Planning

The Township of Southgate is holding a public planning meeting to hear two zoning and official plan amendment applications. The first is a proposal by H Bye Construction Ltd for a licensed gravel pit (Hog's Back Pit) on Concession 3 Lot 31 in Proton, requiring amendments to the County and Township Official Plans and the Zoning By-Law. The second is a request by Vernon Knorr to allow a sewing and quilting machine sales and service shop as an on-farm diversified use on Concession 4 in Proton. Council will hear comments from agencies and the public before making decisions.

• Proposed gravel pit: 13.38 ha licensed, 5.77 ha extraction, 100,000 tonnes/year (C11-22, OPA1-22)
• Zoning change to Extractive Industrial (M4) for gravel pit
• Proposed farm shop: sewing/quilting sales and service, up to 750 m2, in Agricultural exception zone (C9-22)
• Public comments received from County of Grey, Enbridge, MPAC, and conservation authority
• Meeting held electronically via phone

The Township of Southgate held a public planning meeting on July 27, 2022, to hear two zoning and official plan amendment applications. No decisions were made; the meeting was for public input and discussion only. The first application (C11-22 and OPA1-22) by H Bye Construction Ltd proposes a gravel pit (Hog's Back Pit) on Concession 3 Lot 31, Proton. The second (C9-22) by Vernon Knorr seeks to allow a sewing and quilting shop as an on-farm diversified use on Concession 4 Pt Lot 2 to 4. Both applications remain under consideration.

• No decisions made; public meeting held for C11-22 and OPA1-22 (gravel pit) and C9-22 (farm shop)
• Received agency comments for gravel pit application (C11-22/OPA1-22)
• Received public comment from Janice Kaikkoken on farm shop application (C9-22)

Affordable Attainable Housing Advisory Committee

The Affordable Attainable Housing Committee is meeting to consider recommending amendments to its Terms of Reference to Council, and to discuss a media campaign, media relations, and an affordable housing survey. The agenda also includes routine items like confirming the agenda, adopting minutes, and receiving correspondence.

• Recommend Council approve amendments to AAHC Terms of Reference
• Discuss media campaign and media relations
• Review Affordable Attainable Housing Committee Survey
• Receive correspondence from Town of Collingwood about Affordable Housing Workshop

The Affordable-Attainable Housing Committee recommended that Council approve amendments to its Terms of Reference, including adding a Media Relations and Communications Support as a non-voting member. The committee also discussed recommitting to its goals and planning a housing survey distribution. No other substantive decisions were made.

• Recommended Council approve amended Terms of Reference (carried)
• Reconsidered and amended Terms of Reference to add Media Relations and Communications Support as non-voting member (carried)
• Approved minutes from June 28, 2022 meeting (carried)
• Received correspondence dated July 26, 2022 (carried)

Council Meeting - Special

This special council meeting focuses on receiving a Development Charges Background Study and a staff report on the study, with a recommendation to release it for public comment. Council will also consider approving a job description and pay band for a new Property Tax and Assessment Coordinator position. The meeting includes procedural items like confirming the agenda and a confirming by-law.

• Development Charges Background Study presentation by Watson and Associates Economists Ltd
• Staff Report FIN2022-019 Development Charge Study, with recommendation to release for public comment
• HR2022-035 Finance Staff Update, approving Property Tax and Assessment Coordinator job description
• Property Tax and Assessment Coordinator position placed in pay band 10 of the Southgate Employee Pay Grid
• By-law 2022-104 to confirm the proceedings of the special council meeting

Council received the Development Charges Background Study from Watson and Associates Economists Ltd and directed its release for public comment. Council also approved the job description and pay band for a new Property Tax and Assessment Coordinator position. All decisions were carried unanimously.

• Received Development Charges Background Study presentation (carried)
• Directed release of Development Charge Study for public comment (carried)
• Approved Property Tax and Assessment Coordinator job description (carried)
• Placed Property Tax and Assessment Coordinator position in pay band 10 (carried)
• Passed confirming by-law 2022-104 (6-0)

Council Meeting - Special

This is a special council meeting with a closed session to discuss labour relations and personal matters related to recruiting a Chief Administrative Officer. After the closed session, council will consider a by-law to confirm the meeting's proceedings. The agenda is otherwise procedural.

• Closed session on Chief Administrative Officer position recruitment
• By-law 2022-105 to confirm the July 25, 2022 special council meeting

The special meeting was largely procedural, with the only substantive action being a closed session to discuss the Chief Administrative Officer position recruitment and personal matters. No decisions were made in open session beyond confirming the agenda, entering and exiting closed session, and passing a confirming by-law.

• Confirmed agenda as presented (carried)
• Proceeded into closed session for CAO recruitment and personal matters (carried)
• Came out of closed session at 6:21 PM (carried)
• Passed by-law 2022-105 confirming proceedings of the special meeting (carried)
• Adjourned meeting at 6:22 PM (carried)

Seniors Advisory Committee

The Seniors Advisory Committee is meeting electronically to handle routine business, including confirming the agenda, adopting the June 9, 2022 minutes, and discussing the upcoming Seniors Health Fair. Staff will provide an update on transportation for the fair, and the committee will review the exhibitor list and tentative schedule of events. The meeting is largely procedural with a focus on planning the health fair.

• Discussion of Seniors Health Fair transportation led by CAO Dave Milliner
• Review of 2022 Seniors Health Fair Exhibitors List
• Review of 2022 Tentative Seniors Health Fair Schedule
• Adoption of June 9, 2022 meeting minutes

The Seniors Advisory Committee meeting on July 21, 2022, did not begin because a quorum was not obtained by the required time limit. No substantive decisions were made.

Southgate Public Library Board

The Southgate Public Library Board is meeting to handle routine business: approving the agenda and prior minutes, and receiving updates on a board vacancy, staffing, the strategic plan, and a diversity and inclusion policy. The consent agenda includes the monthly finance report, CEO report, quarterly statistics, and correspondence, followed by new business on board memberships.

• Board vacancy update
• Staffing update
• Strategic plan review
• Diversity and inclusion policy
• Monthly finance report and quarterly statistics

The Southgate Public Library Board approved a special meeting on October 6, 2022, to review the strategic plan and create a legacy document for the incoming board. The board also received a sample diversity and inclusion policy for further discussion at that meeting, and renewed its OLBA membership for 2022-2023. All motions were carried unanimously.

• Approved special meeting on October 6, 2022 to review strategic plan and create legacy document (carried)
• Received sample Diversity and Inclusion policy for discussion at October 6 special meeting (carried)
• Renewed OLBA membership for 2022-2023 period (carried)
• Approved agenda as presented (carried)
• Approved minutes from June 23, 2022 meeting (carried)
• Received consent agenda items 6.1-6.4 (finance report, CEO report, quarterly statistics, correspondence) (carried)

Police Service Board

The Southgate Police Service Board is meeting electronically to handle routine business: confirming the agenda, approving prior minutes, receiving the May-June Detachment Commander's Report, and reviewing correspondence, including a federal bail reform item from the Ontario Association of Police Services Boards. The meeting is largely procedural with no major decisions or proposals listed.

• Adoption of May 17, 2022 minutes
• Receive May-June Detachment Commander's Report
• Correspondence: OAPSB Federal Bail Reform (received June 7, 2022)
• Next meeting set for September 20, 2022 at 9:00 AM

The Police Service Board meeting was largely procedural. The board confirmed the agenda, approved the May 17, 2022 minutes, received the Detachment Commander's Report and correspondence for information, and adjourned. No substantive decisions were made.

• Confirmed the agenda as presented (carried)
• Approved the May 17, 2022 minutes as presented (carried)
• Received the Detachment Commander's Report for information (carried)
• Received correspondence as information (carried)
• Adjourned the meeting at 9:30 AM (carried)

Council Meeting - Special

This is a special council meeting with a closed session to discuss the recruitment of the Chief Administrative Officer, covering labour relations and personal matters. The only public action is a confirming by-law for the meeting's proceedings. No other substantive decisions are on the open agenda.

• Closed session on Chief Administrative Officer Position Recruitment
• By-law 2022-102 to confirm the July 19, 2022 special council meeting

The special meeting was largely procedural. Council entered closed session to discuss the Chief Administrative Officer position recruitment and returned without any public decisions. The only formal action was the unanimous passage of a by-law confirming the meeting's proceedings.

• Confirmed agenda as presented (carried)
• Proceeded into closed session for CAO recruitment (carried)
• Came out of closed session (carried)
• Passed by-law 2022-102 confirming proceedings (7-0)

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting electronically to handle routine business: confirming the agenda, approving the June 13, 2022 minutes, and reviewing the committee's terms of reference and fund strategies. No delegations or correspondence are scheduled. The committee will also discuss community fundraising events.

• Review and approval of the Southgate Community Foundation Fund Committee Terms of Reference (June 2022 edits)
• Review of Southgate Community Fund Strategies and Policy No. 3 - Donations, Funding and Grants Policy
• Discussion of community fundraising events
• Approval of the June 13, 2022 meeting minutes

The Southgate Community Fund Management Committee recommended that Council approve amendments to the Community Fund Management Terms of Reference. Members also discussed strategies for grant funding, including partnering with Community Foundation Grey Bruce and developing promotional materials. No other substantive decisions were made.

• Recommended Council approve amendments to Community Fund Management Terms of Reference (carried)
• Approved minutes from June 13, 2022 meeting (carried)
• Confirmed agenda as presented (carried)

Council Meeting - Special

This is a special council meeting with a closed session to discuss labour relations and the recruitment of the Chief Administrative Officer position. The only public action is confirming the agenda and passing a by-law to confirm the meeting's proceedings. No other substantive public business is listed.

• Closed session on CAO position recruitment and personal matters
• By-law 2022-101 to confirm the July 11, 2022 special council meeting

The special council meeting on July 11, 2022, was largely procedural. Council confirmed the agenda, entered closed session to discuss labour relations and the Chief Administrative Officer position recruitment, and later returned to open session. No substantive decisions were made in open session; the only formal action was passing a by-law to confirm the meeting's proceedings.

• Confirmed agenda as presented (carried)
• Proceeded into closed session for CAO recruitment and personnel matters (carried)
• Came out of closed session at 7:28 PM (carried)
• Passed by-law 2022-101 to confirm proceedings (carried)
• Adjourned at 7:28 PM (carried)

Council Meeting

The Council is reviewing several land use matters, including a proposed industrial shop for Grey Ridge Metals and various residential subdivision agreements. Additional business includes updates to municipal policies, staff compensation reviews, and electricity procurement.

• Zoning amendment for Grey Ridge Metals (Con 13, Lot 18) for an industrial shop
• White Rose Park Phase I & II security reduction to $200,000.00
• By-law 2022-098 to prohibit heavy trucks on Osprey Street North
• Flato Dundalk Meadows Inc. East Phase 7, 8 & 10 subdivision agreement
• 2023 LAS Electricity Hedge purchase at a 65% level

Council approved the Flato Dundalk Meadows Inc. East Phase 7, 8 & 10 Subdivision Agreement and the related by-law to lift the holding provision, allowing development to proceed. They also approved the White Rose Phase III site alteration agreement, a new residential development securities policy, and delegated authority during the restricted (lame duck) period. All votes were unanimous (7-0 or 6-0).

• Approved Flato East Phase 7, 8 & 10 Subdivision Agreement (7-0)
• Lifted holding provision on Flato East Phases 7, 8 & 10 (6-0)
• Approved White Rose Phase III Site Alteration Agreement (6-0)
• Adopted Residential Development Subdivision Security Maintenance Policy (7-0)
• Delegated authority to CAO during restricted period via By-law 2022-093 (7-0)
• Approved heavy truck prohibition on Osprey Street North (7-0)
• Approved external audit services RFP (carried)
• Approved 2023 electricity hedge level of 65% (carried)

Affordable Attainable Housing Advisory Committee

The Affordable Attainable Housing Committee will meet electronically to discuss housing initiatives, including a review of its terms of reference, a presentation to a local support services board, and current housing projects. New business includes finalizing a survey, planning a seniors health fair and housing panel, and discussing zoning changes to encourage accessory units. The meeting is largely procedural, with several items for discussion and updates.

• Review of draft updates to the AAHC Terms of Reference
• Update on presentation to South East Grey Support Services Board on June 9, 2022
• Discussion of Lions Medical Building and Housing Corporation proposal to surrounding municipalities
• Zoning action to encourage accessory units
• Correspondence from Ontario Permaculture on affordable attainable housing

The Affordable-Attainable Housing Committee discussed updates on housing initiatives, including a presentation to the South East Grey Support Services Board and future plans for the Lions Medical Building. They agreed to revise the Terms of Reference and bring changes back for approval, and discussed finalizing a survey for the Poverty Task Force. No formal decisions were made on these items; the only votes were to confirm the agenda, adopt minutes, receive correspondence, and adjourn.

• Confirmed agenda as presented (carried)
• Approved minutes from May 24, 2022 meeting (carried)
• Received correspondence consent agenda (carried)
• Adjourned meeting at 8:24 PM (carried)

Southgate Public Library Board

The Southgate Public Library Board is meeting to handle routine business, including approving the agenda and minutes, and discussing updates on a board vacancy, a procedures by-law, and a children's services position. The board will also review the annual report and the May finance report.

• Board vacancy update
• Board meetings and procedures by-law
• Library assistant - children's services update
• Annual report review
• May finance report

The Southgate Public Library Board approved the Board Meetings and Procedure By-Law, received the 2021 Annual Report, and authorized the replacement of the security camera DVR funded from the Library Capital Reserve. The board also accepted a resignation and noted a new hire for Children's Services.

• Approved Board Meetings and Procedure By-Law (carried)
• Received 2021 Annual Report and authorized release with minor changes (carried)
• Authorized replacement of security camera DVR from Library Capital Reserve (carried)
• Accepted resignation of Stephanie Johnson, Library Assistant - Casual (carried)

Committee of Adjustment

The Southgate Committee of Adjustment will hold a public hearing on four applications: two land severances (B7-21 and B15-21), one consent to create semi-detached lots (B3-22), and one minor variance to reduce frontage (A4-22). The committee will receive staff reports and decide whether to approve or refuse each application.

• B7-21: Sever two merged lots on Concession 11, Lots 33-34, Proton, creating two ~40 ha farm parcels with frontage on Southgate Rd 14
• B15-21: Sever 0.65-acre lot at 123330 Southgate Rd 12 to enlarge corner lot to 1 acre for a small horse barn
• B3-22: Sever lot along foundation wall to create two semi-detached lots in Dundalk (543 m² and 1173 m²)
• A4-22: Minor variance to reduce interior frontage from 10m to 7m for semi-detached lot in Dundalk

The Committee of Adjustment approved two lot severances (B7-21 and B15-21) with conditions, and deferred two related applications by Kendra and Steven Verbeek (B3-22 and A4-22) pending resolution of a hydro pole placement and to be brought back together. No other substantive decisions were made.

• Approved severance B7-21 (NM Wood Machining) to split merged lots 33 and 34, with conditions (SVCA permit, fees, survey) (Carried)
• Approved severance B15-21 (Brenda and Murray Calder) to add 0.65 acres to corner lot, with conditions (SVCA permit, fees, survey, rezoning, road widening) (Carried)
• Deferred severance B3-22 (Kendra and Steven Verbeek) pending resolution of hydro pole placement (Carried)
• Deferred minor variance A4-22 (Kendra and Steven Verbeek) to be brought back with consent file B3-22 (Carried)

Council Meeting - Special

This special council meeting is largely procedural, with the main substantive item being a closed session to discuss the recruitment of the Chief Administrative Officer, covering labour relations and personal matters. The open portion includes confirming the agenda, a confirming by-law, and adjournment.

• Closed session on Chief Administrative Officer Position Recruitment
• By-law 2022-087 to confirm the special council meeting proceedings

The special meeting was held mostly in closed session to discuss the Chief Administrative Officer (CAO) recruitment. Council directed staff to schedule second interviews with selected candidates. No other substantive decisions were made; the agenda was confirmed and the meeting was adjourned.

• Confirmed the meeting agenda (2022-422)
• Moved into closed session for CAO recruitment discussions (2022-423)
• Directed staff to schedule second interviews for CAO position (2022-425)
• Passed confirming by-law 2022-087 (2022-426)
• Adjourned meeting at 6:53 PM (2022-427)

Council Meeting - Special

This is a special council meeting with a closed session to discuss labour relations and personal matters related to recruiting a Chief Administrative Officer. The only public action is passing a by-law to confirm the meeting's proceedings. No other substantive decisions are on the agenda.

• Closed session on Chief Administrative Officer position recruitment
• By-law 2022-086 to confirm June 20, 2022 special council meeting proceedings

The special council meeting on June 20, 2022, was largely procedural. Council confirmed the agenda, entered a closed session to discuss the Chief Administrative Officer position recruitment and personal matters, and later returned to pass a confirming by-law and adjourn. No substantive public decisions were made.

• Confirmed agenda as presented (carried)
• Proceeded into closed session for CAO recruitment and personal matters (carried)
• Came out of closed session at 5:33 PM (carried)
• Passed by-law 2022-086 confirming proceedings (carried)
• Adjourned meeting at 5:35 PM (carried)

Council Meeting

Southgate Council is meeting to decide on several key items, including adopting the 2022 tax rates to raise an $8.55 million levy, approving land sales and development agreements in the Eco Park, and considering a development charge deferral for Greenlid. The agenda also includes routine approvals of minutes, reports, and consent items.

• Adopt 2022 tax rates to raise $8,550,007 own purposes levy (By-law 2022-085)
• Approve sale of 90 acres in Eco Park Phase II to Flato Green Inc. with development agreement (By-law 2022-083)
• Approve subdivision agreement for Flato Dundalk Meadows Phase 7, 8 & 10 with 80% security aggregation (By-law 2022-090)
• Approve development charge payment deferral agreement for Greenlid (2137569 Ontario Inc.) (By-law 2022-088)
• Approve sale of additional land in Eco Park to Southgate Renewables LP (By-law 2022-084)

Council approved the 2022 tax rates, setting the own purposes levy at $8,550,007, and authorized the sale of 90 acres in Eco Park Phase II to Flato Green Inc. with a development agreement. Council also approved several other agreements, including a development charge deferral for Greenlid and site plan agreements, and directed staff to develop a policy on subdivision agreement security requirements.

• Approved 2022 tax rates with $8,550,007 levy (6-0)
• Approved sale of 90 acres in Eco Park Phase II to Flato Green Inc. (6-0)
• Approved FCM Municipal Asset Management Program Grant Agreement (7-0)
• Approved Greenlid development charges payment deferral agreement (7-0)
• Approved site plan agreement for Lena Bowman (7-0)
• Approved site plan agreement for Mar-Bros Construction (7-0)
• Approved subdivision agreement for Flato Dundalk Meadows Phase 7, 8 & 10 (5-1)
• Directed staff to bring back policy on subdivision agreement security requirements (4-2)

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting electronically to receive a verbal update from the Community Foundation Grey Bruce Ambassador Forum, approve minutes from the May 9 meeting, and review its terms of reference. The committee will also discuss marketing strategies, member availability, and 2023 elections. The agenda is largely procedural with discussion items.

• Verbal update from Executive Director Stuart Reid on Community Foundation Grey Bruce Ambassador Forum
• Review of Southgate Community Fund Committee Terms of Reference
• Discussion on marketing strategies including education, donations, granting, and community events
• Discussion on 2023 elections to the committee
• Next meeting scheduled for July 11, 2022

The Southgate Community Fund Management Committee met and received an update from the Community Foundation Grey Bruce, reviewed its terms of reference, and discussed marketing strategies. No formal decisions were made beyond routine approvals of the agenda and previous minutes. The committee agreed to meet on the second Monday of each month at 9:00 AM.

• Confirmed agenda as presented (carried)
• Approved minutes from May 9, 2022 meeting (carried)
• Received verbal update from Community Foundation Grey Bruce (carried)
• Agreed to hold meetings on second Monday of month at 9:00 AM

Seniors Advisory Committee

The Seniors Advisory Committee is meeting electronically to handle routine business: confirming the agenda, declaring any pecuniary interests, and approving the minutes from the April 7, 2022 meeting. The main discussion items are updates on the Seniors Health Fair, including a poster, and the committee's brochure, plus a guide for seniors services in Ontario. No delegations or staff updates are scheduled.

• Update on Seniors Health Fair
• Seniors Health Fair Poster review
• Southgate Seniors Advisory Brochure review
• Guide for Seniors Services in Ontario discussion
• Next meeting set for August 11, 2022 at 2:00 PM

The committee discussed planning for the upcoming Seniors Health Fair, including business participation, transportation, and logistics. They also discussed updating the committee brochure and adding resources to the township website. No formal decisions were made beyond routine approvals of agenda and minutes.

• Confirmed agenda as presented (carried)
• Approved minutes from April 7, 2022 meeting (carried)
• Adjourned meeting at 2:51 PM (carried)

Council Meeting - Special

This is a special council meeting with a single substantive item: a closed session to discuss the recruitment of the Chief Administrative Officer, citing labour relations and personal matters. The rest of the agenda is procedural, including confirming the agenda, a confirming by-law, and adjournment.

• Closed session on Chief Administrative Officer recruitment (Staff Report HR2022-028C)
• By-law 2022-081 to confirm the June 9, 2022 special council meeting proceedings

Council held a special meeting on June 9, 2022, and went into closed session to discuss the recruitment of a Chief Administrative Officer. After returning, Council received the staff report and directed staff to schedule interviews with selected candidates and prepare first-interview questions. No other substantive decisions were made; the meeting was procedural and focused on this single item.

• Confirmed agenda as presented (carried)
• Proceeded into closed session for CAO recruitment (carried)
• Received Staff Report HR2022-028C for information (carried)
• Directed staff to set up interviews with selected candidates (carried)
• Directed staff to create final document with first interview questions (carried)
• Passed confirming by-law 2022-081 (carried)
• Adjourned meeting at 8:49 PM (carried)

Council Meeting

Southgate Council will consider several key items, including accepting a $587,000 contract for the Memorial Park Pool and Pavilion Building Retrofit, a zoning bylaw amendment for Mar Bros Construction, and a site alteration agreement with Flato Dundalk Meadows. They will also discuss a proposal to sell 90 acres in Eco Park Phase II to Flato Green Inc. and receive updates on the Holstein Dam flood resiliency project.

• Accept proposal from Domm Construction for Memorial Park Pool and Pavilion Building Retrofit at $587,000 plus HST
• Zoning by-law amendment C7-22 for Mar Bros Construction to add retail shop use in Agricultural exception A2-489 zone
• Approve Flato Dundalk Meadows East Phase 11 Site Alteration Agreement by By-law 2022-080
• Approve Purchase and Sale Agreement to sell 90 acres in Eco Park Phase II to Flato Green Inc.
• Approve By-law 2022-075 for Public Library Services Agreement with Wellington County Public Library Board

Council approved a $587,000 retrofit of the Memorial Park Pool and Pavilion with Domm Construction, funded from the Recreation Infrastructure Reserve Fund. It also passed a library services agreement with Wellington County, a boundary road agreement with Melancthon, and a site alteration agreement with Flato Dundalk Meadows. A motion to direct staff to continue monitoring Full Throttle Speedway operations failed 3-4, with a simpler information-receiving motion passing 4-3.

• Approved $587,000 Memorial Park Pool and Pavilion retrofit with Domm Construction (carried)
• Approved By-law 2022-075 library services agreement with Wellington County (7-0)
• Approved By-law 2022-077 boundary road agreement with Melancthon (7-0)
• Approved By-law 2022-080 site alteration agreement with Flato Dundalk Meadows (7-0)
• Approved sale of 90 acres in Eco Park Phase II to Flato Green Inc. with development agreement (carried)
• Approved By-law 2022-079 Disconnect from Work Policy (7-0)
• Approved By-law 2022-070 zoning amendment for Mar Bros Construction retail use (7-0)
• Motion to continue monitoring Full Throttle Speedway operations failed (3-4); information-only motion carried (4-3)

Council Meeting - Special

The Township of Southgate is holding a special Council meeting to discuss housing and density. Council will consider recommendations to create policies and a by-law requiring a minimum percentage of affordable and attainable units in future residential projects, and to explore a South Grey Housing Development Corporation with neighbouring municipalities. The meeting also includes a report on a proposed Disconnect from Work Policy and a closed session on litigation.

• Direct staff to create policies and a by-law for a minimum percentage of affordable/attainable units in future residential projects
• Direct staff to develop conditions for subdivision agreements requiring affordable/attainable housing in urban developments
• Schedule presentations with Grey Highlands, Hanover, and West Grey for a South Grey Affordable Housing Strategy
• Receive Community Foundation Grey Bruce Housing Vital Statistics Report for information
• Approve draft Policy #92 Disconnect from Work Policy

Council directed staff to develop policies and a by-law requiring a minimum percentage of affordable and attainable units in future residential projects, and to include conditions in subdivision agreements for urban developments. It also directed staff to schedule presentations with neighbouring municipalities to explore a South Grey Affordable Housing Development Corporation. Council approved the Disconnect from Work Policy and received several reports for information.

• Directed staff to create policies and a by-law for minimum affordable/attainable units in future residential projects (carried)
• Directed staff to include conditions in future subdivision agreements for affordable/attainable housing in urban developments (carried)
• Directed staff to schedule presentations with Grey Highlands, Hanover, and West Grey for a South Grey Affordable Housing Strategy (carried)
• Approved draft Policy #92 Disconnect from Work Policy (carried)
• Received Community Foundation Grey Bruce Housing Vital Statistics Report for information (carried)
• Received Affordable Attainable Housing Committee Progress Report for information (carried)
• Received South Grey Housing Development Corporation Proposal for information (carried)
• Received 'Density is Not a Dirty Word' educational guide for information (carried)

Committee of Adjustment

The Southgate Committee of Adjustment is holding a public hearing on four applications: two minor variances (A2-22 and A3-22) and two consents/severances (B1-22 and B2-22). The committee will receive staff reports and public comments, then vote to approve or refuse each application. Decisions will be made on the applications as presented.

• A2-22: Orval Martin, CON 1 DIV 1 Lot 10, Egremont – minor variance application
• A3-22: Matt and Amanda Nevills, Plan 480 BLK PT LOT 4 RP, Dundalk – minor variance for rear yard setback of 3.6m
• B1-22: Ted and Francis Acheson, CON 3 SWTSR, Lot 211-213, Proton – consent/severance with conditions including survey, fees, zoning bylaw amendment, and road widening
• B2-22: Donald and Catherine Lantz, Con 2 Part Lot 37-38, Egremont – consent/severance with conditions including survey, fees, and road widening

The Committee of Adjustment approved all four applications on the agenda: two minor variances for new construction and two consents (severances) for farm parcel splits. All approvals were carried unanimously with no public opposition. The meeting was procedural and all decisions were made as presented.

• Approved minor variance A2-22 to reduce exterior side yard setback from 20m to 16.36m for new home (carried)
• Approved minor variance A3-22 to reduce rear yard setback from 7.6m to 3.61m for addition and garage (carried)
• Approved consent B1-22 to sever 30.8-acre parcel, with conditions including survey, fees, zoning amendment, and road widening (carried)
• Approved consent B2-22 to sever 30.8-acre parcel, with conditions including survey and fees (carried)

Public Planning

The Township of Southgate held a public planning meeting on May 25, 2022, to consider a zoning bylaw amendment application (C8-22) by Grey Ridge Metals for an on-farm diversified use (dry industrial shop with retail sales) at Concession 13 Lot 18, Geographic Township of Proton. No decisions were made; the meeting was procedural, with no public comments and no applicant attendance. Council asked questions and received staff responses, then adjourned without voting.

• No decisions made; meeting was procedural only
• Zoning amendment application C8-22 discussed, no vote taken

Affordable Attainable Housing Advisory Committee

The Affordable-Attainable Housing Committee approved a request to Council to amend its terms of reference to include four principles on housing rights, diversity, community support, and mixed-income options. It also approved presentations for a special Council meeting on May 25, 2022, and deferred a correspondence item to the next meeting. No other substantive decisions were made.

• Approved request to Council to amend terms of reference to include four principles (carried)
• Approved presentation for Special Council/Committee of the Whole meeting on May 25, 2022 (carried)
• Approved South Grey Housing Development Corporation Proposal Presentation for May 25, 2022 (carried)
• Deferred Ontario Permaculture correspondence to June 28, 2022 meeting (carried)

Recreation Advisory Committee

The Recreation Advisory Committee met electronically and confirmed the agenda with an amendment to defer adoption of the November 18, 2021 minutes. No substantive decisions were made; the committee received updates on the May work plan, recreation grants, and follow-up discussions from a special council presentation. Correspondence was received as information, and the next meeting was scheduled for September 15, 2022.

• Confirmed agenda as amended to defer adoption of Nov 18, 2021 minutes (carried)
• Deferred adoption of Nov 18, 2021 minutes to a later date
• Received correspondence items as information (carried)

Southgate Public Library Board

The Library Board will review its strategic plan and board governance procedures. The meeting includes the resignation of Phyllis Lichty, the Library Assistant - Children's Services, and a subsequent job posting.

• Staff retirement of Phyllis Lichty (Library Assistant - Children's Services)
• Job posting for Library Assistant - Children's Services
• Review of Board Meetings and Procedures By-law
• April Finance Report

The Southgate Public Library Board directed the Librarian/CEO to inform the Township Clerk that it wishes to extend the application deadline for the board vacancy, as the current process closes May 20, 2022. The board also received the resignation of Phyllis Lichty, Library Assistant - Children's Services, and thanked her for her service. Other items were procedural or informational, including approval of the agenda and prior minutes, and reviews of the strategic plan, finance report, and CEO report.

• Directed Librarian/CEO to inform Township Clerk of desire to extend board vacancy application deadline (carried)
• Received resignation of Phyllis Lichty, Library Assistant - Children's Services, with thanks (carried)
• Approved agenda as presented (carried)
• Approved minutes from April 21, 2022 meeting (carried)
• Adjourned meeting at 7:31 PM (carried)

Council Meeting

The Council is reviewing several municipal reports including capital road project changes and new staff positions. They are also considering partnership agreements for the Dundalk Olde Town Hall and a federal funding contribution for recreation.

• Capital Road Project: Pulverize Southgate SDR 75 (4 km) back to gravel
• Capital Road Project: Single Surface Treatment for Southgate Road 24 (approx. 5 km)
• Partnership agreements for cultural space use at Dundalk Olde Town Hall
• Federal Funding Contribution Agreement for a Southgate Recreation project
• Zoning By-law Amendment C4-22 for Allen Martin

Council approved partnership and use agreements for the cultural space in the Dundalk Olde Town Hall with Junctian Community Initiatives (By-law 2022-055) and Team Town Hall (By-law 2022-056), each by a 4-2 recorded vote. Council also approved changes to the 2022 Capital Road Project, including pulverizing Southgate Sideroad 75 and applying single surface treatment to Southgate Road 24, funded partly from reserves. A new Building Department Administration Assistant position was approved, and the Employee Assistance Program was extended to staff and five council members using COVID-19 Safe Restart Funding.

• Approved Junctian Community Initiatives Olde Town Hall agreement (4-2)
• Approved Team Town Hall Olde Town Hall agreement (4-2)
• Approved 2022 Capital Road Project changes (pulverize SDR 75, SST on Road 24, defer SDR 49)
• Approved posting for Building Department Administration Assistant
• Approved posting for WRDM Operator/Labourer
• Approved Employee Assistance Program for staff and five council members
• Approved Zoning By-law Amendment C4-22 Allen Martin (6-0)
• Approved Recreation Contribution Agreement with Canada (6-0)

Police Service Board

The Police Service Board held a routine meeting with no substantive policy decisions. The board appointed Holly Malynyk as Secretary, confirmed the agenda, approved the March 15, 2022 minutes, and received the Detachment Commander's Report and correspondence as information. No new or unfinished business was discussed.

• Appointed Holly Malynyk as Secretary of the Police Service Board (carried)
• Confirmed the agenda as presented (carried)
• Approved minutes from March 15, 2022 meeting (carried)
• Received Detachment Commander's Report for information (carried)
• Received correspondence as information (carried)

Public Liaison Committee

The Public Liaison Committee is meeting to discuss waste diversion efforts, including a new online sorting tool, landfill site topics, and updates on e-waste management contracts. They will also review minutes from 2019 and address correspondence and new business.

• Discussion of Sort Southgate waste tool on Township website
• New contract with EPRA to manage e-waste at Dundalk and Egremont Transfer Stations
• Purchase of camera and laptop for educational videos to schools
• Blue Box transition to producer responsibility updates
• Approval of minutes from September 10, 2019 meeting

Southgate Community Fund Management Committee

The Southgate Community Fund Management Committee is meeting to elect a Chair and Vice Chair for 2022, confirm the agenda, and approve minutes from November 2021. They will receive presentations on marketing strategies for community funds and the Vital Signs initiative, and discuss upcoming events including a housing report launch and an ambassador forum.

• Election of Chair and Vice Chair for 2022 term
• Presentation: Marketing Strategies for Community Funds by Stuart Reid, Community Foundation Grey Bruce
• Presentation: Vital Signs Initiative by Stuart Reid
• Approval of minutes from November 8, 2021 meeting
• Discussion of Vital Focus on Housing Report Launch (May 12, 2022) and Ambassador Forum (June 9, 2022)

The Southgate Community Fund Management Committee elected Councillor Barbara Dobreen as Chair and Heather Renton as Vice Chair for the 2022 term. The committee received two presentations from Stuart Reid of Community Foundation Grey Bruce on marketing strategies and the Vital Signs Initiative, and approved the minutes from the November 8, 2021 meeting. No substantive decisions were made beyond these procedural and informational items.

• Elected Councillor Barbara Dobreen as Chair for 2022 (carried)
• Elected Heather Renton as Vice Chair for 2022 (carried)
• Confirmed the agenda as presented (carried)
• Received Marketing Strategies for Community Funds presentation as information (carried)
• Received Vital Signs Initiative presentation as information (carried)
• Approved minutes from November 8, 2021 meeting (carried)

Council Meeting

Southgate Council is holding a public meeting and considering adoption of a new Official Plan to guide growth over 20 years. They will also decide on selling the Dundalk Olde Town Hall to Wellington Investment Corp. with a lease-back for cultural uses, and award a contract for audio-visual installation in Council Chambers.

• Public meeting and by-law 2022-067 to adopt new Official Plan
• By-law 2022-054 to authorize sale of Dundalk Olde Town Hall to Wellington Investment Corp. and lease-back for cultural uses
• Award $59,893.00 contract to CTRE Live Streaming/Video Production for Council Chambers audio-visual design and installation
• Approve CAO job posting and hiring process, including closed session on June 9, 2022
• Approve zoning by-law amendment for Reuben and Saloma Martin (C2-22) and site plan agreement for VanAlstine Automotive (SP9-22)

Council adopted the new Township of Southgate Official Plan by by-law 2022-067 (7-0), replacing the 2006 plan. It also approved the sale of the Dundalk Olde Town Hall to Wellington Investment Corp. with a lease-back for cultural uses (5-2), and approved several policy updates and staff actions.

• Adopted new Official Plan by-law 2022-067 (7-0)
• Approved sale of Dundalk Olde Town Hall to Wellington Investment Corp. with lease-back (5-2)
• Approved Council Chambers AV design/installation contract to CTRE Live Streaming at $59,893 (carried)
• Approved CAO hiring process, including job posting and June 9 closed session (carried)
• Adopted Smoke and Vapour Free Policy by-law 2022-060 (7-0)
• Adopted Work from Home Policy by-law 2022-061 (7-0)
• Adopted Vehicle Use and Safety Policy by-law 2022-062 (7-0)
• Adopted Cell Phone Use Policy by-law 2022-063 (7-0)

Council Meeting - Special

This special council meeting is largely procedural, with the main substantive items being a presentation of the BMA Management Consulting study on the township and a report on comments regarding Bill 109 (More Homes for Everyone Act). Council will also enter closed session to discuss litigation and a personnel matter. The meeting includes standard agenda confirmation, a committee-of-the-whole session, and a confirming by-law.

• Receive BMA Management Consulting Southgate Report as information
• Receive Township comments and recommendations on Bill 109 (More Homes for Everyone Act)
• Closed session on legal opinion regarding CAO hiring process and drainage easement
• By-law 2022-059 to confirm proceedings of the special meeting

Council received the BMA Management Consulting Southgate Report as information and directed staff to bring forward a summary of the 2022 BMA Municipal Study Report for use following the 2023 budget process. Council also received comments on Bill 109 (More Homes for Everyone Act) as information. In closed session, Council received a legal opinion on the CAO hiring process and a drainage easement, and directed staff to proceed with the recommendations. The meeting concluded with the passage of the confirming by-law (2022-059) by a 7-0 recorded vote.

• Received BMA Management Consulting Southgate Report as information
• Directed staff to bring forward 2022 BMA Municipal Study Report summary for use after 2023 budget process
• Received Township comments and recommendations on Bill 109 as information
• Received legal opinion on CAO hiring process and drainage easement; directed staff to proceed with recommendations
• Passed confirming by-law 2022-059 (7-0)

Public Planning

The Township of Southgate is holding a public planning meeting to hear six zoning bylaw amendment applications, including one duplex proposal and several agricultural/industrial shop uses. Council will receive staff reports, agency comments, and public input before making decisions. No votes are scheduled on the agenda.

• C6-22: Rezone Dundalk property from R2 to R3-XXX to allow duplex, with reduced setbacks and parking
• C30-21: Rezone severed lot to R6 and retained lot to A1-XXX to prohibit residential development
• C31-21/OPA 3-21: Official Plan amendment to recognize undersized agricultural lot in Egremont
• C4-22: Shift A1-348 zone boundary to allow 150m2 metal storage building in Proton
• C5-22 and C7-22: Add dry industrial shops (up to 750m2) to agricultural zones in Proton

The Township of Southgate held a public planning meeting on April 27, 2022, to hear six zoning bylaw and official plan amendment applications. No votes or decisions were taken; the meeting was for public input and discussion only. Applications included a duplex in Dundalk, agricultural lot adjustments, and industrial shop uses.

• No decisions made; all applications were discussed for public input

Committee of Adjustment

The Committee of Adjustment will hold a public hearing to consider a consent application (B13-21) by 1257564 Ontario Inc. for a land severance in Con 10, Lot 20, Egremont, and will also decide on a one-time extension for minor variance A2-21 conditions. The agenda includes standard procedural items such as agenda confirmation, minutes adoption, and declarations of interest.

• Consent application B13-21 by 1257564 Ontario Inc. c/o Dwight Rundle for a severance in Con 10, Lot 20, Egremont
• Proposed conditions include survey, 3m road widening along Southgate Road 10 and Southgate Side Road 57, payment of taxes/fees, and zoning by-law amendment
• Minor variance A2-21 (De Sousa and Duarte) conditions extension to December 31, 2022
• Public hearing with comments from Bell Canada, County of Grey, Historic Saugeen Metis, Hydro One, SVCA, and Public Works

The Committee of Adjustment approved a severance application (B13-21) for 1257564 Ontario Inc, with conditions including a survey, road widening, payment of taxes, and zoning amendments. It also granted a one-time extension for minor variance A2-21 and approved a cancellation certificate request. All decisions were carried unanimously.

• Approved severance B13-21 with conditions (survey, road widening, taxes, zoning) (unanimous)
• Granted one-time extension for minor variance A2-21 to Dec 31, 2022 (unanimous)
• Approved cancellation certificate request for VanAlstine (unanimous)
• Confirmed agenda and adopted March 23, 2022 minutes (unanimous)

Affordable Attainable Housing Advisory Committee

The Southgate Affordable Attainable Housing Committee is meeting to receive a delegation from the Owen Sound Municipal Non-Profit Housing Corp, approve prior minutes, and hear staff updates on CMHC housing solutions and Southgate-owned vacant lands. New business includes updates on potential housing projects and recommendations to Council. The agenda is largely procedural, with no binding decisions listed.

• Delegation from Shari Huber, Executive Director, Owen Sound Municipal Non-Profit Housing Corp
• Staff update on CMHC Housing Solutions and CMHC Seed Funding
• Verbal update on Southgate-owned vacant lands
• Discussion of potential housing projects: Wilson Corp, Private Sector, Dundalk Medial Centre, Lions Medical Building
• Correspondence on municipal role in affordable housing and O. Reg. 644-00

The committee appointed Gerry McNalty and Muriel Scott to work with the CAO and Mayor on a presentation proposal for a South Grey affordable housing strategy and staff lead. They also discussed potential housing projects, a community survey, and a non-profit housing corporation, but no other formal decisions were made.

• Appointed Gerry McNalty and Muriel Scott to draft housing strategy proposal (carried)
• Confirmed agenda as presented (carried)
• Approved minutes from March 22, 2022 meeting (carried)
• Received correspondence consent agenda as information (carried)

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business: approving minutes, receiving a resignation and declaring a board vacancy, and reviewing the March finance report. The board will also get updates on library operations, quarterly statistics, and e-resources training.

• Receive resignation of Renelle Harripaul and declare seat vacant per Public Libraries Act
• March finance report review
• Librarian Assistant and Digital Services update
• Quarterly statistics review
• Board e-resources training on Novelist

The Southgate Public Library Board accepted the resignation of Renelle Harripaul, declared her seat vacant under the Public Libraries Act, and directed staff to advertise for the position. The board also received the Board Evaluation Summary and directed a review of the Strategic Plan Mission, Vision, and Goals at the May 2022 meeting. All other items were routine approvals or informational updates.

• Accepted resignation of Renelle Harripaul and declared seat vacant (carried)
• Directed Librarian/CEO to notify Clerk to advertise for vacancy (carried)
• Received Board Evaluation Summary and directed Strategic Plan review for May 2022 (carried)
• Approved agenda as presented (carried)
• Approved minutes from March 17, 2022 meeting (carried)

Council Meeting

Southgate Council will consider several staff reports and by-laws, including approving the CAO job posting, adopting updated fees and charges, and finalizing partnership agreements for the Dundalk Olde Town Hall. The agenda also includes zoning amendments, site plan agreements, and policy updates for the upcoming municipal election.

• Approve CAO job posting with closing date June 3, 2022
• Adopt By-law 2022-047 updating fees and charges (Schedules B, J, P)
• Approve partnership agreements for Dundalk Olde Town Hall with Junctian Community Initiatives and Team Town Hall
• Consider Zoning By-law Amendment C21-20 for Flato Glenelg Phase 2 subdivision
• Adopt policies on election-year corporate resources and municipal election recounts

Seniors Advisory Committee

The Southgate Seniors Advisory Committee is meeting electronically to receive a presentation on the Seniors Ask Program, approve prior minutes, and hear staff updates on library homebound services and tech training for seniors. New business includes a discussion on long-term care vs. home care and an update on the Southgate Seniors Fair. The meeting is largely informational and procedural.

• Seniors Ask Program presentation by David Wenn
• Southgate Ruth Hargrave Memorial Library homebound services and tech training for seniors update by Lacy Russell
• Discussion on long-term care vs. home care led by Member Muriel Scott
• Southgate Seniors Fair update
• Approval of February 10, 2022 meeting minutes

The Seniors Advisory Committee met electronically and received a presentation on the Seniors Ask Program as information. They also approved the minutes from the February 10, 2022 meeting. The committee discussed updates on library homebound services and tech training, and noted the Seniors Health Fair date changed to September 21, 2022.

• Confirmed the agenda as presented (carried)
• Received Seniors Ask Program presentation as information (carried)
• Approved minutes from February 10, 2022 meeting (carried)
• Adjourned meeting at 3:19 PM (carried)

Council Meeting

Council will discuss a proposal to add 10 affordable housing units as an extra floor on the new Dundalk South-East Grey Community Health Centre, with options for financing through Infrastructure Ontario or deferring. They will also consider several staff reports and by-laws, including vehicle purchases, a sidewalk machine tender, and zoning amendments.

• Award $36,694.98 plus HST each for two Hybrid AWD Escape SUVs from Trillium Ford Lincoln Ltd.
• Award $159,900.00 plus HST for a refurbished Trackless MT57 sidewalk machine from Work Equipment.
• Approve $2,500 grant to Holstein Agro Expo & Rodeo 2022.
• Consider By-law 2022-043 (Zoning Amendment) and By-law 2022-044 (Site Plan Agreement) for Moses and Anna Bauman.
• Discuss false alarm by-law and fee for Police Service Board.

Council approved moving forward with detailed design for the Dundalk Wastewater Treatment Facility Expansion, including agreements with Triton Engineering and Triplepoint, and submission of the final design to the Ministry of Environment. Council also approved several other items, including vehicle purchases, a lawn maintenance contract, a sidewalk machine tender, and a zoning by-law amendment. A motion to approve the Police Service Board False Alarm By-law was carried in a 6-1 recorded vote.

• Approved Dundalk Wastewater Treatment Facility Expansion design with Triton Engineering and Triplepoint (carried)
• Approved Dundalk Water and Sewage Treatment Reserve Capacity report for MECP review (carried)
• Approved purchase of two Hybrid AWD Escape SUVs from Trillium Ford Lincoln Ltd. at $36,694.98 plus HST each (carried)
• Awarded lawn maintenance contract to Dwayne's Lawn Care (carried)
• Approved $2,500 grant to Holstein Agro Expo & Rodeo 2022 (carried)
• Approved Police Service Board False Alarm By-law (6-1)
• Approved Municipal Sidewalk Machine Tender to Work Equipment for $159,900.00 plus HST (carried)
• Approved zoning by-law amendment for Moses and Anna Bauman (7-0)

Council Meeting - Special

This is a special Council meeting held as a Committee of the Whole to receive presentations and staff reports for information. Topics include a delegation from Lystek International Inc., the Council Code of Conduct, a roads discussion, a recreation department presentation, and a development charges presentation. Council will also consider releasing a Request for Proposals for Council Chambers audio visual design and installation, and will enter a closed session for solicitor-client privilege and personal matters.

• Lystek International Inc. delegation and presentation
• Council Code of Conduct policy review
• PW2022-017 Southgate Roads Discussion
• Recreation Department presentation and action plans
• Development Charges presentation and 2021 DC Reserve Continuity

The Special Council meeting on March 30, 2022, was largely informational, receiving presentations on Lystek International, the Council Code of Conduct, roads, recreation, and development charges. The only substantive decision was approving the release of a Request for Proposals for the Council Chambers Audio Visual Design and Installation. Council also directed staff to provide an update on the March 2 delegation and to bring updated 2022 CAO goals to the April 6 meeting.

• Approved release of RFP for Council Chambers AV Design and Installation (carried)
• Received Lystek International Inc. presentation for information (carried)
• Received Council Code of Conduct for information (carried)
• Received PW2022-017 Southgate Roads Discussion report for information (carried)
• Received Recreation Department Presentation for information (carried)
• Received Development Charges Presentation for information (carried)
• Directed staff to provide update on March 2, 2022 Council delegation (carried)
• Directed staff to bring updated 2022 CAO goals to April 6, 2022 Council Meeting (carried)

Public Planning

The Township of Southgate is holding a public planning meeting to discuss a draft of its new Official Plan, a land-use document guiding development over 20 years. The current plan was approved in 2006 and needs updating to align with the Grey County Official Plan and Provincial Policy Statement. Council will hear comments from agencies and the public before considering adoption.

• Draft of the New Southgate Official Plan (March 6, 2022)
• Schedule A - Map 1 and Maps 2-9 (March 6, 2022)
• Schedules B-F (March 6, 2022)
• Comments from Saugeen Ojibway Nations, County of Grey, SVCA, and others
• Consultant Ron Davidson and Planner Clinton Stredwick to present

Committee of Adjustment

The Southgate Committee of Adjustment is meeting electronically to hear one minor variance application (A1-22) from 2617577 Ontario Inc. for property in the Geographic Village of Dundalk. The committee will receive staff report PL2022-017 and vote on whether to approve the variance, which seeks relief from parking and loading provisions of the zoning by-law. The agenda also includes routine items: confirming the agenda, declaring pecuniary interests, and adopting minutes from the February 23, 2022 meeting.

• Minor variance application A1-22 by 2617577 Ontario Inc. for Plan 480 BLK E Lot 3, Dundalk, seeking parking and loading relief
• Staff report PL2022-017 recommends approval of the variance
• Comments received from GRCA, Public Works, and County of Grey on the application
• Adoption of minutes from February 23, 2022 Committee of Adjustment meeting

The Committee of Adjustment approved a minor variance (A1-22) for 2617577 Ontario Inc. at Plan 480 BLK E Lot 3 in the Geographic Village of Dundalk, reducing the required 20 parking spaces and one loading zone to zero for a proposed commercial takeout restaurant. The decision was carried unanimously, with no public comments or objections. The restaurant will rely on on-street and municipal parking.

• Approved minor variance A1-22 to reduce parking and loading requirements to zero for a takeout restaurant (carried)
• Confirmed agenda as presented (carried)
• Approved minutes from February 23, 2022 meeting (carried)
• Adjourned meeting at 9:23 AM (carried)

Public Planning

The Township of Southgate held a public planning meeting on March 23, 2022, to hear two proposed zoning by-law amendments. No votes or decisions were taken; the meeting was informational only. The first application (C2-22) seeks to add dry manufacturing to permitted uses on a property in Proton, and the second (C3-22) seeks to allow a commercial vehicle repair shop. Both were discussed but not decided.

• No decisions made; meeting was informational only
• Heard C2-22 zoning amendment for dry manufacturing (Reuban and Saloma Martin)
• Heard C3-22 zoning amendment for commercial vehicle repair shop (Jerry and Velda Jack)

Affordable Attainable Housing Advisory Committee

The Southgate Affordable Attainable Housing Committee is meeting to discuss and prioritize recommendations from the Attainable Housing Task Force, review potential surplus municipal lands for housing, and consider draft Official Plan policies. The committee will also receive correspondence from AMO, the County of Grey, and the province on housing and homelessness initiatives.

• Prioritization ranking of Southgate Attainable Housing Task Force recommendations
• Review of possible surplus lands: Dromore Parkland, Flato Glenelg Wetland, Hopeville Ballpark, Ida Street Tower, Proton Station Park
• Discussion of draft Official Plan policies
• Correspondence: AMO integrated approach to housing crisis, proposal to end homelessness
• County of Grey action plan for affordable housing and housing/homelessness plan review

The committee discussed draft Official Plan policies on affordable housing and reviewed a prioritization ranking of task force recommendations. No formal decisions were made on these items; members agreed to develop a draft community survey for the next meeting. Staff will continue investigating surplus township lands for potential affordable housing development.

• Confirmed agenda as amended to move item 7.3 before 7.1 (carried)
• Approved minutes from February 22, 2022 meeting (carried)
• Received correspondence items as information (carried)
• Adjourned meeting at 9:00 PM (carried)

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business, including approving the agenda and minutes. They will discuss the circulation policy, a librarian assistant and digital services update, and library reopening, as well as consider a First Nations land acknowledgement. The board will also review the February finance report and receive updates from the CEO and Friends of the Library.

• Discussion of Circulation Policy
• Librarian Assistant and Digital Services update
• Library Reopening discussion
• First Nations Land Acknowledgement proposal
• February Finance Report review

The Southgate Public Library Board approved the amended Circulation Policy and confirmed the library will return to pre-pandemic hours and lift the mask mandate on March 21, 2022. The board also received the February finance report and the CEO statistical report for January and February 2022. No other substantive decisions were made; remaining items were updates or procedural.

• Approved agenda as presented (carried)
• Approved minutes from February 17, 2022 meeting (carried)
• Approved Circulation Policy as amended (carried)
• Adjourned meeting at 7:50 p.m. (carried)

Council Meeting

Council will decide on several staff recommendations, including approving a pre-servicing agreement for the Wilder Lake Subdivision with $1,121,500 in securities, awarding road tenders totaling over $1.1 million, and approving a $76,000 capital allocation for Memorial Park upgrades. The agenda also includes routine items like minutes, by-laws, and consent agenda items.

• Approve Wilder Lake Subdivision pre-servicing agreement with $1,121,500 security (By-law 2022-038)
• Award road tenders: $328,121.16 (tandem plow truck), $325,425.00 (single surface treatment), $297,323.60 (cold-in-place recycled mix), $117,219.50 (hot mix asphalt), $88,751.20 (pick-up truck)
• Approve $76,000 from Recreation Infrastructure Reserve for Memorial Park Pool and Pavilion upgrades
• Increase volunteer firefighter training wage from $35.00 to $50.00 per night and extend training to 3 hours
• Approve sale of Dundalk Olde Town Hall to Wellington Investment Corp. with leaseback for cultural uses

Council approved the sale of the Dundalk Olde Town Hall to Wellington Investment Corp., including a lease-back of part of the building for cultural uses and participation in capital projects, subject to legal review. Council also approved several other items, including road tenders, a pre-servicing agreement for the Wilder Lake Subdivision, and the revocation of COVID-19 vaccination policies. The sale of the Town Hall was the most consequential decision, passing with a 5-2 recorded vote.

• Approved sale of Dundalk Olde Town Hall to Wellington Investment Corp. with lease-back for cultural uses (5-2)
• Approved Wilder Lake Subdivision pre-servicing agreement with Randharr Investments Inc. (6-0, 1 conflict)
• Approved road tenders totaling $1,156,840.46 to five contractors
• Approved $76,000 from Recreation Infrastructure Reserve for Memorial Park upgrades
• Approved revoking COVID-19 vaccination policies for staff and contractors
• Approved increase in volunteer firefighter training wage from $35 to $50 per night
• Approved application for EPCOR Go EV Program funding for charging stations
• Approved by-law for alternative voting methods and advance voting for 2022 election (7-0)

Police Service Board

The Southgate Police Service Board is meeting electronically to handle routine business: confirming the agenda, adopting January minutes, receiving the Detachment Commander's report and correspondence, and discussing attendance at the OAPSB 2022 conference. The main decision item is final approval of By-law 2022-01, which would impose fees for OPP responses to false security alarms.

• Final passage of By-law 2022-01 imposing fees for false security alarm responses by OPP Grey County Detachment
• Approval of member attendance at 2022 OAPSB Spring Conference and AGM
• Receipt of Detachment Commander's report for January-February 2022
• Receipt of correspondence including Ministry of Solicitor General amendments to Police Record Checks Reform Act
• Adoption of January 18, 2022 meeting minutes

The Southgate Police Service Board approved by-law 2022-01, imposing fees for OPP services related to false security alarms, and approved attendance at the 2022 OAPSB conference. The board also discussed a request for enhanced OPP services, considering options for an additional officer or community officer, with a possible joint board and council meeting. All motions were carried unanimously.

• Approved by-law 2022-01 imposing fees for false alarm services (carried)
• Approved attendance at 2022 OAPSB conference for Members Frew and Woodbury (carried)
• Received Detachment Commander's Report for information (carried)
• Received correspondence items as information (carried)
• Confirmed agenda as amended to include OPP enhancement discussion (carried)
• Approved minutes from January 18, 2022 meeting (carried)

Council Meeting

Council will consider several staff reports and potential approvals, including a development charge study contract, vehicle purchases, and a land sale. The most significant item is the proposed sale of 90 acres in the Southgate-Flato Green Eco Park Phase II to Flato Green Inc., along with a development partnership agreement. Council will also consider a soils permit, lawn maintenance contract, and various committee appointments.

• Approve sale of 90 acres in Eco Park Phase II to Flato Green Inc. (CAO2022-007)
• Award Development Charge Study tender to Watson & Associates Economists Ltd. for $29,840 plus HST (FIN2022-009)
• Approve soils permit for 2570970 Ontario Inc. under Fill By-law 2017-049 (CBO2022-001)
• Direct staff to purchase AWD SUVs for Building and By-Law Enforcement departments (CBO2022-003, CBO2022-004)
• Release RFQ for 2022-2023 lawn maintenance contract (REC2022-002)

Council approved a development partnership MOU and purchase/sale agreement for 90 acres in the Eco Park Phase II with Flato Green Inc., subject to legal review. They also awarded the Development Charge Study tender to Watson & Associates Economists Ltd. for $29,840 plus HST, and approved various vehicle purchases, contracts, and committee appointments. A soils permit was approved 6-1, and a site plan agreement for Greenlid was passed unanimously.

• Approved Eco Park Phase II land sale and partnership MOU with Flato Green Inc. (carried)
• Awarded Development Charge Study tender to Watson & Associates Economists Ltd. for $29,840 plus HST (carried)
• Approved soils permit for 2570970 Ontario Inc. (6-1, Rice nay)
• Approved AWD SUV purchases for Building and By-Law Enforcement departments (carried)
• Approved 2022 equipment rentals, gravel, winter sand, and pick-up truck tenders (carried)
• Approved site plan agreement by-law 2022-031 for Greenlid (7-0)
• Approved updated Terms of Reference and appointments to Southgate Community Fund Management Committee (carried)
• Approved 2021 CAP Annual Report and 2022 CAP Project Plans (carried)

Public Planning

The Township of Southgate Public Planning meeting on February 23, 2022, will consider two zoning bylaw amendments. The first would rezone land in Egremont to allow a horse barn on a small lot, and the second would permit an industrial shop on an agricultural property in Proton. Council will hear comments from agencies and the public before deciding.

• C33-21: Rezone 0.65-acre addition to a 0.35-acre lot (Con 3, Egremont) to R5-XXX for a horse barn; reduce minimum lot size on retained A2-40 lands
• C34-21: Rezone portion of Con 14 Lot 15, Proton to A1-XXX to allow a 750 m² industrial shop with 500 m² outdoor storage
• Public comments received from agencies including SVCA, County of Grey, Public Works, HSM, and Bell Canada

The Township of Southgate held a public planning meeting on February 23, 2022, to hear two zoning bylaw amendment applications. No decisions were made; the meeting was informational only. The applications were for a horse barn on a small lot in Egremont and an agricultural-related industrial shop in Proton. The meeting adjourned without council action.

• No decisions made; meeting was informational only
• Heard application C33-21 (Gingrich) for zoning amendment to allow horse barn
• Heard application C34-21 (Bauman) for zoning amendment to allow industrial shop

Committee of Adjustment

The Committee of Adjustment is meeting to handle routine business, including appointing a chair and vice-chair, approving minutes, and deciding on a consent application (B15-21) by Murray Calder for a land severance in Egremont. The severance is proposed to be approved with conditions, including deferral pending conservation authority comments and confirmation of sufficient land for a barn with required setbacks.

• Consent application B15-21 by Murray Calder, Con 3, Pt Lot 43, RP16R11535 Part 1, Egremont
• Proposed approval with conditions: deferral pending conservation authority comments and road widening/setback confirmation
• Comments received from Bell Canada, HSM, Public Works, County of Grey, and SVCA
• Appointment of Chair and Vice Chair for 2022 term
• Approval of November 24, 2021 minutes

The Committee of Adjustment held a public hearing for a proposed lot severance at Con 3, Pt Lot 43, Geographic Township of Egremont. The application was deferred, not approved or denied, pending comments from the conservation authority and confirmation that the barn can meet required setbacks. All other agenda items were procedural, including appointing the chair and vice-chair for 2022.

• Appointed John Woodbury as Chair for 2022 term (carried)
• Appointed Michael Sherson as Vice Chair for 2022 term (carried)
• Approved minutes from November 24, 2021 meeting (carried)
• Approved attendance of Members Frew, Sherson, and Dobreen at OACA 2022 Annual Conference (carried)
• Deferred severance application B15-21 pending conservation authority comments and setback confirmation (carried)

Affordable Attainable Housing Advisory Committee

The Affordable Attainable Housing Committee is meeting electronically to receive a delegation from Anne Marie Shaw, Director of Housing Grey Bruce, and to review staff updates on local housing projects. The committee will also consider correspondence, including the Report of the Ontario Housing Affordability Task Force, and approve minutes from the previous meeting.

• Delegation from Anne Marie Shaw, Director of Housing Grey Bruce
• Staff update: AMO Fixing Housing Affordability Crisis report
• Staff update: FAO Housing and Homelessness Programs in Ontario report
• Correspondence: Report of the Ontario Housing Affordability Task Force
• Approval of January 25, 2022 meeting minutes

The Affordable-Attainable Housing Committee received updates on local housing projects, including talks with South East Grey Community Support Services and the Dundalk Lions Club about the Dundalk Medical Centre. Members discussed developing a plan of needs for residents and agreed to begin working on recommendations to Council, aiming to have them prepared by May or June. The committee also received a delegation from Anne Marie Shaw, Director of Housing Grey Bruce, and correspondence including the Ontario Housing Affordability Task Force report, all as information.

• Confirmed the agenda as presented
• Received Anne Marie Shaw's delegation as information
• Approved minutes from the January 25, 2022 meeting
• Received items of correspondence as information
• Agreed to begin working on recommendations to Council, targeting May or June
• Adjourned the meeting at 8:43 PM

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business: approving the agenda and January minutes, and receiving updates on library services during the declared emergency, library fines, the 2022 budget, and reports from the CEO and Friends of the Library. The agenda is largely procedural, with no major decisions or public hearings listed.

• Discussion of library fines
• 2022 budget review
• Update on library services during declared emergency
• Approval of January 20, 2022 meeting minutes

The board approved discontinuing fines for overdue items and directed staff to promote the change. The library will reopen its doors on Tuesday, February 22, 2022, with reduced capacity (10 patrons) and staff cohorting. Council passed the 2022 budget as amended by the board, with no further reductions. The next meeting is scheduled for March 17, 2022.

• Approved discontinuance of fines for overdue items; staff to promote accordingly
• Approved minutes from January 20, 2022 meeting as presented
• Confirmed agenda as amended
• Adjourned meeting at 7:15 p.m.

Council Meeting

Council will consider several staff reports and by-laws, including a major development agreement with Flato Developments for lands around Dundalk, fire service agreements with Shelburne and Grey Highlands, and various administrative items. The meeting includes routine approvals of minutes, reports, and consent agenda items.

• By-law 2022-020: Flato Developments MZO Development Agreement for Dundalk Northeast, Northwest, and Southeast projects
• By-law 2022-027: Automatic Aid Agreement with Shelburne and District Fire Department
• By-law 2022-028: Fire Protection Agreement with Grey Highlands
• By-law 2022-030: Automatic Aid Agreement with Grey Highlands
• Notice of Motion: Add Council members to Employee and Family Assistance Program at $43.20/year each

Council approved a development agreement with Flato Developments Inc. for lands around the Dundalk settlement area, including support for a Provincial Municipal Zoning Order (MZO) request. The agreement passed 4-2. Council also approved several fire service agreements, including automatic aid agreements with Shelburne and Grey Highlands, and a fire protection agreement with Grey Highlands. Three tax extension agreements (By-laws 2022-021, 2022-022, 2022-023) were all defeated 0-6.

• Approved Flato-Southgate MZO Development Agreement (By-law 2022-020) (4-2)
• Approved Shelburne Fire Department Automatic Aid Agreement (By-law 2022-027) (6-0)
• Approved Grey Highlands Fire Protection Agreement (By-law 2022-028) (6-0)
• Approved Grey Highlands Automatic Aid Agreement (By-law 2022-030) (6-0)
• Approved Dundalk Drinking Water 2021 Annual Report
• Approved Dundalk Wastewater Treatment Plant 2021 Annual Report
• Approved CAO Succession Plan update (5-1)
• Defeated three Tax Extension Agreements (By-laws 2022-021, 2022-022, 2022-023) (0-6)

Seniors Advisory Committee

The Seniors Advisory Committee is meeting electronically to handle routine business and plan the Southgate Seniors Health Fair. The agenda includes confirming the agenda, declaring any pecuniary interests, approving the December 9, 2021 minutes, and receiving a staff update on OACAO membership. The main discussion will cover the health fair's theme, opening ceremony, budget, advertising, lunch, exhibitors, speakers, door prizes, welcome bags, volunteers, and parking management.

• Approve minutes from December 9, 2021 meeting
• Staff update on OACAO membership
• Discuss Southgate Seniors Health Fair theme and opening ceremony
• Review Southgate Seniors Health Fair budget and advertising
• Plan health fair lunch, exhibitors, speakers, door prizes, volunteers, and parking

The Seniors Advisory Committee discussed plans for the 2022 Southgate Seniors Health Fair, scheduled for September 28, 2022, including theme, budget, advertising, and logistics. No formal decisions were made; the committee approved the agenda and previous minutes, and adjourned.

• Confirmed agenda as presented (carried)
• Approved minutes from December 9, 2021 meeting (carried)
• Adjourned meeting at 3:27 PM (carried)

Council Meeting

Council will consider supporting a Provincial Municipal Zoning Order for Flato Developments' three parcels around Dundalk and approve the draft MZO Development Agreement. They will also vote on the 2022 budget, several zoning by-law amendments, and land sales in Eco Park. The meeting includes routine approvals of minutes, by-laws, and consent items.

• Support resolution for Provincial MZO on Flato Northeast, Northwest, Southeast lands near Dundalk
• Approval of 2022 Budget (FIN2022-006)
• By-law 2022-005/006 for Dundalk Medical Centre OPA and zoning
• Eco Park land sales to 1522431 Ontario Inc. and 2164130 Ontario Inc. (By-laws 2022-017/018)
• Soils permit for 159 Bradley St (CBO2022-001)

Council approved the 2022 budget (5-2) and voted to support a Provincial Municipal Zoning Order for three Flato development projects around Dundalk (6-1). A soils permit request was denied (1-6), and several zoning and land sale by-laws were passed. The meeting also included approvals for a medical facility zoning amendment and a $2,500 grant for the Dundalk Fall Fair.

• Approved 2022 Budget (5-2)
• Supported Provincial Municipal Zoning Order for Flato lands around Dundalk (6-1)
• Denied soils permit request from 2570970 Ontario Inc. (1-6)
• Approved Official Plan Amendment for Dundalk Medical Centre (6-0, Mayor conflicted)
• Approved Zoning By-law Amendment for Dundalk Medical Facility (6-0, Mayor conflicted)
• Approved Zoning By-law Amendment for Harper Homes Inc. (7-0)
• Approved purchase and sale agreements for two Eco Park lands (7-0 each)
• Approved $2,500 grant to Dundalk District Agricultural Society for 2022 Fall Fair

Affordable Attainable Housing Advisory Committee

The Southgate Affordable Attainable Housing Committee is meeting electronically to receive a presentation from FLATO Developments Inc regarding a Ministry Zoning Order, likely related to housing in Dundalk. The committee will also confirm the agenda, approve prior minutes, receive staff recommendations, and note correspondence about a provincial-municipal housing summit. No binding decisions are listed; most items are for information or approval of routine documents.

• FLATO Developments Inc Ministry Zoning Order presentation (MHBC FLATO Dundalk MZO Council Presentation.pdf)
• Approval of November 23, 2021 committee minutes
• Staff update: Southgate Affordable-Attainable Housing Committee Recommendations
• Correspondence: MMAH notice of Ontario Provincial-Municipal Housing Summit (received Nov 25, 2021)

The Affordable-Attainable Housing Committee received an amended presentation from FLATO Developments Inc. regarding a Ministry Zoning Order as information. Members discussed prioritizing community input, planning to develop survey questions for public feedback, and exploring options like Community Land Trusts and Housing Mortgage Companies. No formal decisions were made beyond procedural approvals.

• Received amended FLATO Developments Inc. Ministry Zoning Order presentation (carried)
• Approved minutes from November 23, 2021 meeting (carried)
• Confirmed agenda as amended (carried)
• Received correspondence items as information (carried)

Southgate Public Library Board

The Southgate Public Library Board is meeting electronically to handle routine business: approving minutes from four prior meetings, discussing the strategic plan and board succession, receiving updates on e-resources and services during declared emergencies, and reviewing quarterly statistics, proposed holiday closures, and the monthly finance report. The agenda is largely procedural with no major decisions or dollar amounts specified.

• Approval of minutes from Nov 18, Nov 29, Dec 14, 2021, and Jan 4, 2022 meetings
• Discussion of Strategic Plan and Board Succession Planning
• Library E-Resources Update
• Library Services During Declared Emergency Update
• Proposed Holiday Closures

The Southgate Public Library Board approved the 2022 holiday closure schedule and directed the Librarian/CEO to distribute board evaluation forms for succession planning. The board also received updates on e-resources, curbside pickup, and reopening plans. No major financial or policy decisions were made beyond routine approvals.

• Approved 2022 holiday closure schedule (carried)
• Directed Librarian/CEO to send board evaluation forms by March 1 (carried)
• Directed Librarian/CEO to demonstrate e-resources at a future meeting (carried)
• Approved minutes from four prior meetings (carried)

Council Meeting

Southgate Council will hold a public meeting on a zoning amendment for Harper Homes (reducing lot area from 2000m² to 1450m²), then consider several staff reports and by-laws. Key items include temporary borrowing for 2022, interim tax levy, fees and charges, development charge study RFP, donations, procedural by-law amendments, election sign by-law, road renaming, and multiple zoning/site plan approvals. The agenda is substantive with many decisions.

• Public meeting: Harper Homes Inc. zoning by-law amendment (C32-21) to reduce lot area from 2000m² to 1450m²
• By-law 2022-001: temporary borrowing for 2022 current expenditures
• By-law 2022-002: interim tax levy for 2022
• By-law 2022-003: establish fees and charges for services
• Donations: $500 to Dundalk Dance Association, $1,000 to Optimist Club of Egremont, $100 each to Dundalk & District Food Bank and Holstein Christmas Hamper

Council approved the 2022 temporary borrowing by-law (6-0), the 2022 interim tax levy by-law (7-0), and the fees and charges by-law (7-0). Council also approved a development charge study RFP, several zoning by-law amendments, and site plan agreements. A motion to rename Southgate Sideroad 47 to 'Little Red Way' failed in a 3-3 tie.

• Approved 2022 temporary borrowing by-law (6-0)
• Approved 2022 interim tax levy by-law (7-0)
• Approved fees and charges by-law (7-0)
• Approved Development Charge Study RFP and directed staff to release it
• Approved zoning by-law amendments for Sherk, Powell Furniture, and Bauman Holdings (all 7-0)
• Approved site plan agreements for Bauman and Clea-Mar Machining (both 7-0)
• Failed road name change for Sideroad 47 to 'Little Red Way' (3-3)
• Approved donations to Dundalk Dance Association, Optimist Club, and food banks

Police Service Board

The Southgate Police Service Board is meeting electronically to handle routine business: confirming the agenda, adopting minutes from the November 16, 2021 meeting, receiving the Detachment Commander's Report for November-December, and reviewing correspondence, including a call for nominations for an appointment to the OMERS SC Board. No major decisions or public hearings are listed.

• Adoption of minutes from 2021-11-16 PSB meeting
• Receive Detachment Commander's Report (November-December)
• Correspondence: Call for Nominations - Appointment to the OMERS SC Board
• Next meeting scheduled for March 15, 2022 at 9:00 AM

The Police Service Board held a routine organizational meeting, appointing Councillor Jim Frew as chair and Member Allen Dobreen as vice chair for 2022. The board also confirmed the agenda, approved previous minutes, and received the Detachment Commander's Report and correspondence as information. No substantive policy decisions were made.

• Appointed Councillor Jim Frew as Chair for 2022 (carried)
• Appointed Member Allen Dobreen as Vice Chair for 2022 (carried)
• Confirmed agenda as amended (carried)
• Approved minutes from November 16, 2021 meeting (carried)
• Received Detachment Commander's Report for information (carried)
• Received correspondence dated January 18, 2022 as information (carried)

Public Information Meeting

The Township of Southgate is holding a public information meeting to present the 2022 budget. The meeting includes a budget presentation and an open forum for residents to speak. No decisions are being made; it is an informational session.

• 2022 Budget Presentation
• Open Forum for public comments

The Township of Southgate held a public information meeting on January 11, 2022, where Treasurer William Gott presented the proposed 2022 budget. No written or verbal comments or questions were received from the public. The meeting was procedural and informational, with no decisions made.

• Presented proposed 2022 budget (no vote taken)

Southgate Public Library Board - Special

This is a special meeting of the Southgate Public Library Board, held electronically. The main item of new business is an update on library services during a declared emergency. The rest of the agenda is procedural, covering agenda confirmation, declarations of interest, and adjournment.

• Update on library services during declared emergency

The Southgate Ruth Hargrave Memorial Library Board held a special meeting on January 4, 2022, with no substantive decisions. The agenda was confirmed, no pecuniary interests were declared, and an update on library services during the declared emergency was presented. The meeting adjourned at 6:36 p.m.

• Confirmed the agenda as presented (carried)
• Adjourned the meeting at 6:36 p.m. (carried)