Southgate public meetings in 2025

Southgate Public Library Board

The Southgate Public Library Board agenda for December 18, 2025 contains no detailed items. It appears to be a procedural placeholder without specific decisions, contracts, or discussions recorded.

The Southgate Public Library Board approved the agenda and adopted the November 20, 2025 minutes. It approved the Board Succession Planning Policy and committed to explore Indigenous perspectives in library services. The Board also approved amendments to the 2026 operating and capital budgets and directed staff to implement them.

• Approved agenda (carried)
• Adopted November 20, 2025 minutes (carried)
• Received consent agenda items as information (carried)
• Approved Board Succession Planning Policy (carried)
• Acknowledged Truth and Reconciliation role and directed staff to research recommendations (carried)
• Approved amendments to 2026 Operating and Capital budgets (carried)
• Entered and exited closed session to discuss CEO performance review (carried)
• Adjourned meeting at 7:15 PM (carried)

Council Meeting - Special

Council will meet to discuss financial forecasting for the 2026 budget. The session includes a review of transfer station operating hours and a closed session regarding a CAO performance review.

• 2026 Mayor's Budget Second Financial Forecasting Presentation
• Staff Report PW2025-042 regarding Transfer Station Sites Hours of Operations Options
• Closed session for CAO Performance Review
• By-law 2025-132 to confirm the meeting proceedings

The council confirmed the meeting agenda (No. 2025‑563) and moved the session into a Committee of the Whole (No. 2025‑564). The Committee received staff reports on transfer‑station operating hours (PW2025‑042) and the 2026 mayor’s budget forecast for information (No. 2025‑566). A closed‑session was held to discuss personal matters, after which the council passed by‑law 2025‑132 to record the meeting and then adjourned.

• Confirmed agenda (No. 2025‑563) – carried
• Moved to Committee of the Whole (No. 2025‑564) – carried
• Received staff report PW2025‑042 on transfer‑station hours – carried
• Received 2026 mayor’s budget second financial forecasting presentation – carried
• Entered closed session to address personal matters (No. 2025‑569) – carried
• Exited closed session (No. 2025‑570) – carried
• Passed by‑law 2025‑132 confirming the special meeting proceedings – carried
• Adjourned the meeting (No. 2025‑572) – carried

Council Meeting

Council will discuss the Dundalk Downtown Revitalization Strategy and Action Plan and several zoning amendments. The meeting includes decisions on waste management contracts and various community grants.

• Approval of the Dundalk Downtown Revitalization Strategy and Action Plan
• Rezoning of 123812 Southgate Road 12 for a ±508 square metre workshop, office, and lunchroom
• By-law 2025-130 to allow multiple dwelling units on upper floors in the General Commercial (C2) Zone
• Subcontracting agreements with Waste Management of Canada Corporation and Circular Materials Ontario
• Grants totaling $15,350 for organizations including the Dundalk Dance Association, Dundalk Food Bank, and others

The council approved the Dundalk Downtown Revitalization Strategy and Action Plan and directed staff to begin implementation. It adopted zoning amendments to permit on‑farm diversified use at 123812 Southgate Road and to allow multiple dwelling units in the General Commercial (C2) zone. Waste Management of Canada and Circular Materials Ontario agreements were authorized through new by‑laws. The council also approved $15,100 in grants and donations to local community groups and ordered a review of backyard poultry regulations.

• Approved Dundalk Downtown Revitalization Strategy and Action Plan
• Approved rezoning of 123812 Southgate Road for on‑farm diversified use (By‑law 2025‑126)
• Approved amendment allowing multiple dwelling units in General Commercial (C2) zone (By‑law 2025‑130)
• Authorized Waste Management of Canada subcontracting agreement (By‑law 2025‑128)
• Authorized Depot Operations Agreement with Circular Materials Ontario (By‑law 2025‑129)
• Approved $15,100 in community grants and donations to local groups
• Directed staff to review backyard poultry regulations and report by Q2 2026

Downtown Dundalk Revitalization Taskforce

The Downtown Dundalk Revitalization Taskforce is meeting to discuss a draft of the Strategy and Action Plan. The group will also review a report card template for implementation and monitoring.

• Review of Dundalk Downtown Revitalization Strategy and Action Plan draft
• Discussion on Resource IV-18 Report card template for implementation and monitoring

The Downtown Revitalization Taskforce approved the minutes from the November 4, 2025 meeting after a motion by Govind Singh, seconded by Talha Wasti. Members reviewed a draft Dundalk Downtown Revitalization Strategy and Action Plan, incorporating edits for Council presentation. The meeting was then adjourned following a motion by Erin Goodyear, seconded by Talha Wasti.

• Approved November 4, 2025 meeting minutes (motion by Govind Singh, seconded by Talha Wasti) – carried
• Adjourned meeting (motion by Erin Goodyear, seconded by Talha Wasti) – carried

Council Meeting

The Southgate Council will receive a presentation on PSD Citywide Inc.'s 2025 Proposed Levels of Service. It will adopt the November 19, 2025 council minutes and receive a staff report on the Asset Management Plan with three scenario options. Council will consider By‑law 2025‑123 to rezone 264549 Southgate Road 26 for a 750 sqm on‑farm diversified workshop and a 500 sqm outdoor storage area, and will approve a new well pump costing $69,960 plus HST. The meeting will also adopt By‑law 2025‑124 confirming the council's proceedings.

• By‑law 2025‑123: rezoning 264549 Southgate Road 26 for on‑farm diversified use (750 sqm workshop, 500 sqm storage)
• Approval of 100 mm stainless steel riser pipe (item 2 on attachment 1)
• Approval of new well pump with 15 hp/575 V motor at total cost $69,960.00 plus HST
• Receipt of PSD Citywide Inc. 2025 Proposed Levels of Service presentation
• Adoption of council minutes from November 19, 2025

The council directed staff and PSD Citywide to use Option 2 for tax‑funded assets and Option 3 for water and wastewater assets over a five‑year period. It approved By‑law 2025‑123 to rezone 264549 Southgate Road 26 for on‑farm diversified use and approved a new well pump costing $69,960 plus HST. Additional actions included directing staff to submit comments on Bill 68 to meet the provincial deadline and receiving various reports for information.

• Directed staff and PSD Citywide to proceed with Option 2 funding model for tax‑funded assets and Option 3 for water/wastewater assets (5‑year level) – Carried
• Approved By‑law 2025‑123 rezoning 264549 Southgate Road 26 for on‑farm diversified use – Carried
• Approved purchase of 100 mm stainless steel riser pipe (item 2) – Carried
• Approved new well pump with 15 hp/575 V motor at total cost $69,960 + HST – Carried
• Directed staff to submit comments on Bill 68 (PL2025‑091) to meet provincial ERO deadline – Carried
• Received PSD Citywide 2025 Proposed Levels of Service presentation for information – Carried
• Received Consent Agenda dated Dec 3 2025 for information – Carried
• Passed By‑law 2025‑124 confirming council proceedings – Carried

Council Meeting - Special

Council will meet in a Committee of the Whole to discuss 2026 financial forecasting. The session includes presentations on survey results, staffing, and the Mayor's budget forecast.

• Financial Forecasting Survey results presentation
• Staffing presentation
• 2026 Mayor's Budget Financial Forecasting presentation
• 2026 Forecast Capital Summary and Capital by Department reports
• By-law 2025-125 to confirm the meeting proceedings

The council approved by‑law 2025‑125 that records the special meeting proceedings. It also resolved to receive the financial forecasting survey, staffing presentation, and the 2026 Mayor's budget forecasting presentation for information. The meeting was then adjourned.

• Confirmed agenda as presented – carried
• Moved into Committee of the Whole for financial forecasting discussion – carried
• Received financial forecasting survey results for information – carried
• Received staffing presentation for information – carried
• Received 2026 Mayor's budget financial forecasting presentation for information – carried
• Resolved back to the Special Council meeting – carried
• Confirmed by‑law 2025‑125 (meeting proceedings) – carried
• Adjourned the meeting – carried

Public Planning

The Township of Southgate is holding a public planning meeting to discuss several rezoning applications and official plan amendments. Key discussions include updating commercial zone regulations for dwelling units and introducing digital alternatives for public notices.

• Proposed changes to General Commercial (C2) zone to allow dwelling units above the first storey with updated parking rules
• Official Plan Amendment (OPA6-25) to allow digital methods for public notices instead of only newspapers and mail
• Rezoning application C20-25 for 1000330592 Ontario Inc. (Con 16) to allow a farmhouse and agricultural buildings
• Rezoning application C23-25 for Maynard and Vera Shantz (Con 11 Lot 8) for a ±508 square metre dry manufacturing workshop
• Proposed setback reductions for a farmhouse (5 metres) and agricultural building (7 metres) on Grey County Road 14

The Public Planning meeting reviewed three rezoning applications (C20-25, C23-25, C24-25) and an Official Plan Amendment (OPA6-25). Council members asked questions of the agents and staff, but the minutes contain no motions, votes, approvals, denials, or tabling of any item. No substantive decisions were recorded.

Committee of Adjustment

The Southgate Committee of Adjustment will consider a consent application for a property on Grey Road 109 and a minor variance for an Additional Residential Unit on Southgate Sideroad 57. The meeting will also confirm the agenda and adopt minutes from a previous session.

• Consent application B2-25 for 392015 Grey Road 109/412056 Southgate Sideroad 41
• Minor Variance A13-25 for 573120 Southgate Sideroad 57 to reduce front yard setback
• Adoption of October 2025 meeting minutes
• Confirmation of the meeting agenda
• Public hearing for both applications

The Committee of Adjustment approved the request to rescind Condition 4 on Consent File B2‑25 for 392015 Grey Road. It also approved a minor variance (A13‑25) to reduce the front‑yard setback for 573120 Southgate Sideroad 57. Both motions were moved, seconded and carried.

• Approved rescinding Condition 4 for Consent File B2‑25 (392015 Grey Road) – carried
• Approved Minor Variance A13‑25 to reduce front‑yard setback for 573120 Southgate Sideroad 57 – carried

Southgate Public Library Board

The provided agenda contains only procedural boilerplate and software interface text. There are no specific decisions, discussions, or items listed for this meeting.

The Library Board approved the meeting agenda and adopted the minutes from the October meetings. It received the consent agenda items as information, approved the 2026 board meeting dates, and adopted the Township of Southgate's R‑Zone Respect and Responsibility policy, directing staff to implement it.

• Approved meeting agenda (Carried)
• Approved October 16 and October 29 minutes (Carried)
• Received consent agenda items as information (Carried)
• Approved 2026 board meeting dates (Carried)
• Adopted R‑Zone Respect and Responsibility policy and directed staff to integrate it (Carried)

Council Meeting

The Southgate Council will consider and approve several by‑laws, including a drainage levy, a development‑charge deferral, a fire‑protection agreement, and a servicing agreement for 191 Hagan Street. It will also approve a Community Improvement Plan grant of $5,863 to Dundalk Village Pharmacy for building upgrades. Presentations on backyard chickens and the Southgate Community Fund will be received for information. A notice of motion will direct staff to review the electronic participation policy and to study safe school‑access routes.

• Approve $5,863 CIP grant for Dundalk Village Pharmacy at 1 Main St E, Dundalk
• Approve By‑law 2025‑117 – Development Charges Deferral Agreement with Brad Wesley Holdings Inc
• Approve By‑law 2025‑119 – Fire Protection Agreement with the Township of Melancthon
• Approve By‑law 2025‑121 – Servicing Agreement for 191 Hagan Street (road extension and connections)
• Approve By‑law 2025‑116 – Levying By‑law for Love/Sherk Drainage Works

The council approved By-law 2025-116 to levy costs for the Love/Sherk Drainage Works. It also approved $5,863 CIP funding for Dundalk Village Pharmacy (6‑1) and retained Fischer Law for legal representation. Staff were directed to review the electronic participation policy and to work with the school board on safe pedestrian routes.

• Approved By-law 2025-116 levy for Love/Sherk Drainage Works (Carried)
• Approved $5,863 CIP funding for Dundalk Village Pharmacy (6‑1)
• Approved retaining Fischer Law for legal representation (Carried)
• Approved By-law 2025-121 authorizing Mayor and Clerk to sign servicing agreement for 191 Hagan Street (Carried)
• Directed staff to review the electronic participation policy (Carried)
• Considered joining Saugeen Connects in future budget discussions (Carried)
• Directed staff to send a letter to the School Board Trustee for safe school access (7‑0)
• Adopted by‑laws dated November 19, 2025 (Carried)

Council Meeting

The Council approved the 2025‑2026 Southgate Winter Operational Plan and extended the recycling contract with CMO for eligible sources. It also adopted several by‑laws, including the Pay Administration Policy, a new highway on Southgate Road 04, road‑closure allowances, and an amendment to the canine‑control enforcement contract. The 2026 Council meeting calendar was approved and various departmental reports were received for information.

• Adoption of the 2025‑2026 Southgate Winter Operational Plan (Public Works)
• Extension of the CMO recycling contract for eligible sources (Blue Box Transition)
• By‑law 2025‑111 – Adopt Pay Administration Policy (Policy No 16)
• By‑law 2025‑112 – Establish a highway on Southgate Road 04
• By‑law 2025‑115 – Amend contract for canine control and after‑hours enforcement

The council endorsed the 2025‑2026 Southgate Winter Operational Plan and extended the CMO recycling contract with specific collection options. It appointed Nancy Flagel to the public library board, approved the 2026 council calendar, and adopted updates to the Pay Administration Policy. The James Foley Municipal Drain Land Use Change Analysis was accepted, and staff were directed to research the Team Town Hall Legacy Fund Grant and submit comments on Bill 60 to the Environmental Registry of Ontario.

• Approved 2025‑2026 Southgate Winter Operational Plan (Carried)
• Extended CMO recycling contract; directed Option 1 for non‑eligible sources and Option 5 for Transfer Stations (Carried)
• Appointed Nancy Flagel to Southgate Public Library Board (Yay 7‑0)
• Approved 2026 Council meeting calendar (Carried)
• Approved updates to Policy 16 Pay Administration Policy and By‑Law 2025‑111 (Yay 6‑1)
• Accepted and approved James Foley Municipal Drain Land Use Change Analysis (Carried)
• Directed staff to research Team Town Hall Legacy Fund Grant and cost analysis (Carried)
• Directed staff to submit comments on Bill 60 to the Environmental Registry of Ontario (Carried)

Downtown Dundalk Revitalization Taskforce

The Downtown Dundalk Revitalization Taskforce will meet on Nov 4, 2025 to review several draft documents and discuss business recruitment for the downtown area. Items include a market position statement draft, strategic plan development materials, and recruitment approaches outlined in multiple resources. The meeting will also consider the previous meeting minutes and takeaways from a recent coffee with the mayor.

• Review Market Position Statement – Draft.pdf
• Discuss Strategic Plan Development documents (Outstanding Downtown, Major Gaps and Critical Issues, Action Planning Worksheet)
• Consider Business Recruitment resources (Considerations for Business Placement, Recruitment Approach for Downtown Business Development, Harriston Downtown Business Recruitment Package)
• Approve minutes from the 2025.10.14 meeting
• Review Coffee with the Mayor – Poster.pdf takeaways

The Downtown Revitalization Taskforce approved the minutes from the October 14, 2025 meeting. A motion to adjourn the November 4, 2025 meeting was passed, ending the session at 12:33 PM. No other formal decisions were recorded.

• Approved October 14, 2025 minutes (motion by Govind Singh, seconded by Talha Wasti)
• Adjourned meeting at 12:33 PM (motion by Talha Wasti, seconded by Erin Goodyear)

Southgate Public Library Board - Special

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or action items are listed.

The board approved the agenda as presented. It received the 2026 operating and capital draft budget for information and instructed staff to carry out all necessary administrative actions and forward the budgets for further consideration. The meeting was adjourned at 5:54 PM.

• Approved agenda (Carried)
• Received 2026 operating and capital draft budget and directed staff to proceed (Carried)
• Adjourned meeting at 5:54 PM (Carried)

Public Planning

The Southgate Public Planning Committee will discuss three proposals: a zoning by‑law amendment (C4‑25) that would allow certain on‑farm diversified uses as‑of‑right; an Official Plan amendment (OPA4‑25) to add conditional zoning policies; and an Official Plan amendment (OPA5‑25) to create policies for handling inactive planning applications, including possible fees. Each item includes background information, public comments, and questions from council. No final decisions are recorded on the agenda.

• C4‑25: Proposed zoning by‑law amendment for As‑of‑Right On‑Farm Diversified Uses
• OPA4‑25: Official Plan amendment to enable Conditional Zoning
• OPA5‑25: Official Plan amendment to address Inactive Applications and related fees

The Southgate Township Council instructed staff to develop policies for on‑farm diversified uses as‑of‑right, for conditional zoning, and for handling inactive planning applications. No formal votes were recorded; the direction follows prior reports (PL2025‑017 and PL2025‑040). Public comments were noted but did not alter the council’s direction.

• Directed staff to develop an as‑of‑right OFDU policy (no vote recorded)
• Directed staff to develop a conditional zoning policy (no vote recorded)
• Directed staff to develop an inactive‑applications policy (no vote recorded)

Southgate Public Library Board

The Southgate Public Library Board meeting agenda contains no listed items or decisions. It appears to be a placeholder with no substantive agenda content.

The Southgate Public Library Board approved the Board Orientation, Training and Evaluation Policy and the updated Programming Policy. It also appointed Muriel Scott as Chair and member of the Librarian CEO Evaluation Committee. The agenda, previous meeting minutes, and consent items were accepted, and the meeting was adjourned.

• Approved agenda (carried)
• Approved September 25, 2025 minutes (carried)
• Appointed Muriel Scott to Librarian CEO Evaluation Committee (carried)
• Received consent agenda items as information (carried)
• Approved Board Orientation, Training and Evaluation Policy (carried)
• Approved updated Programming Policy (carried)
• Adjourned meeting at 7:09 PM (carried)

Council Meeting

The Council will receive several staff reports and make decisions on a range of items. Key actions include approving the purchase of a 78‑foot Rosenbauer Viper aerial fire apparatus, funding heritage restoration ($27,000) and Country Automotive façade improvements ($7,500), waiving 2025 kennel fees, and considering rezoning by‑laws and the R‑Zone policy.

• Approve purchase of a 78’ Rosenbauer Viper aerial fire apparatus from City View Specialty Vehicles
• Approve $27,000 Community Improvement Plan funding for heritage restoration at 10 Proton St N, Dundalk
• Approve $7,500 Community Improvement Plan funding for Country Automotive façade improvements at 92 Main St West, Dundalk
• Waive kennel fees for 2025 and schedule normal invoicing for 2026
• Consider rezoning by‑laws 2025-106 (six semi‑detached units) and 2025-107 (farm parcel adjustments) and adopt R‑Zone Policy (By‑law 2025-109)

The council voted unanimously to purchase a 78‑foot Rosenbauer Viper aerial apparatus for the fire department. It also approved heritage restoration funding of $27,000 for a property at 10 Proton St N and $7,500 for façade improvements at 92 Main St West. Additional actions included waiving 2025 kennel fees, adopting a road‑widening by‑law, and passing a by‑law to appoint municipal by‑law enforcement officers. Several rezoning and policy by‑laws were received and carried.

• Approved purchase of 78’ Rosenbauer Viper aerial apparatus (7-0)
• Approved Heritage Restoration CIP funding $27,000 (6-1)
• Approved Country Automotive CIP funding $7,500 (Carried)
• Directed staff to waive 2025 kennel fees (Carried)
• Approved By-law 2025-108 dedicating a 3‑metre road widening (Carried)
• Approved By-law 2025-104 appointing municipal by‑law enforcement officers (Carried)
• Considered and carried By-law 2025-107 rezoning parcels in Momentum Grain farm area (Carried)
• Considered By-law 2025-109 adopting R Zone Policy (Carried)

Downtown Dundalk Revitalization Taskforce

The Downtown Dundalk Revitalization Taskforce will hear a coffee chat with the mayor, review a market analysis and downtown market position summary, and examine draft vision and action‑planning documents. The meeting also includes a review of an OMAFRA strategic planning guide. No formal decisions are listed; the agenda is focused on presentations and discussion.

• Coffee with the Mayor – Downtown Revitalization
• Market Analysis – questions and downtown market position summary
• Preliminary Vision Statement for Dundalk Downtown Revitalization
• Action Planning Worksheet for strategic planning session
• Strategic Planning Guide (OMAFRA) review

The Downtown Revitalization Taskforce approved the September 9, 2025 meeting minutes. Members discussed the upcoming "Coffee with the Mayor" event, reviewed a market analysis, and deferred planning sessions to the next meeting. A strategic planning guide was distributed for future use. The meeting was adjourned at 12:30 PM.

• Approved September 9, 2025 meeting minutes (carried)
• Adjourned meeting at 12:30 PM (carried)

Council Meeting

The Township of Southgate Council is meeting to discuss infrastructure funding, fire department regulation, and community improvement grants. The body will consider approving debentures for water and road projects and review several business funding applications.

• By-law 2025-101: $6,358,224.90 debenture for Victoria Street Rehabilitation
• By-law 2025-102: $1,166,715.16 debenture for Dundalk Water Tower
• Revocation of $12,000.00 CIP funding for Full Throttle Motor Speedway at 312853 Hwy 6, Durham
• CIP funding approvals: $1,140.00 for Southgate Eye Care (20 Main St E, Dundalk) and $3,500.00 for Country Automotive (92 Main St West, Dundalk)
• By-law 2025-105 to establish and regulate the Dundalk Fire Department

The council adopted two Infrastructure Ontario debenture by-laws to fund the Victoria Street rehabilitation and the Dundalk water tower. It also passed a by-law to establish the Dundalk Fire Department. Additional actions included revoking $12,000 of CIP funding for Full Throttle Motor Speedway, approving small CIP grants for signage and driveway improvements, donating $150 to a youth climate conference, and appointing a new library board member.

• Approved By-law 2025-101 (IO Debenture) for Victoria Street Rehabilitation (Carried)
• Approved By-law 2025-102 (IO Debenture) for Dundalk Water Tower (Carried)
• Approved By-law 2025-105 to establish and regulate Dundalk Fire Department (Carried)
• Revoked $12,000 CIP funding for Full Throttle Motor Speedway (Carried)
• Approved $1,140 CIP funding for Southgate Eye Care signage (Carried)
• Approved $3,500 CIP funding for Country Automotive driveway improvements, conditional on property sale (Carried)
• Approved $150 donation to The Sustainability Project for the 4th Annual Youth Climate Action Conference (Carried)
• Appointed Nicole Richardson to the Southgate Public Library Board (Carried)

Southgate Public Library Board

The agenda for the Southgate Public Library Board meeting on September 25, 2025 contains no listed items. It appears to be a placeholder with only generic headings and no substantive business. No decisions, proposals, or discussions are detailed in the provided document.

The board approved the Librarian CEO Evaluation Policy. It accepted the resignation of Member Lewars, declared the seat vacant and began recruitment. The board approved the 2025 agreement with Wellington County Public Library, authorized the $58,080 payment and absorbed a $2,400 shortfall into the operational budget.

• Approved Librarian CEO Evaluation Policy (Carried)
• Accepted resignation of Member Lewars and declared seat vacant (Carried)
• Approved 2025 Wellington County Library agreement (Carried)
• Authorized payment of $58,080 to Wellington County Library (Carried)
• Approved absorption of $2,400 budget shortfall into operational budget (Carried)
• Adopted agenda as presented (Carried)
• Adopted minutes from June 19, 2025 (Carried)
• Adjourned meeting at 7:06 PM (Carried)

Committee of Adjustment

The Southgate Committee of Adjustment will review four consent applications and one rezoning request. It will consider approval of consent files B6-25 (Southgate Acres Inc., 185333 Grey Road 09) and B8-25 (Jonathon and Barbara Martin, 245794 Southgate Road 24) with standard conditions. It will also consider a minor variance (A10-25) for 196 Werry Avenue to reduce a side‑yard setback and increase allowable lot coverage. Finally, it will decide on rezoning B3-25 and B4-25 (271 & 281 Doyle Street) to permit up to six semi‑detached dwellings.

• Consent B6-25 for Southgate Acres Inc., 185333 Grey Road 09
• Consent B8-25 for Jonathon and Barbara Martin, 245794 Southgate Road 24
• Minor variance A10-25 for 196 Werry Avenue – side‑yard setback reduction and lot‑coverage increase
• Rezoning B3-25 & B4-25 (271 & 281 Doyle Street) to allow up to six semi‑detached homes

The Committee of Adjustment approved consent for two subdivision applications (B6-25 and B8-25) with conditions. It also approved a minor variance (A10-25) allowing reduced setbacks and higher lot coverage. A rezoning was adopted for lots on Doyle Street to allow up to six semi‑detached dwellings, subject to standard conditions. The meeting was adjourned at 9:53 am.

• Approved consent File B6-25 for Southgate Acres Inc. (Carried)
• Approved consent File B8-25 for Jonathon and Barbara Martin (Carried)
• Approved Minor Variance A10-25 for Cody Banks (Carried)
• Approved rezoning of Doyle Street lots to allow up to six semi‑detached dwellings (Carried)

Public Planning

The Township of Southgate will hold a public meeting to consider three zoning applications. One application seeks to allow semi-detached homes on three future lots, while another aims to prohibit residential development on farm parcels. A third application proposes rezoning for townhouse development on Main Street East.

• C10-25: Rezoning for semi-dwellings on three future lots
• C19-25: Rezoning to prohibit residential development on farm parcels
• C17-24: Rezoning for townhouse development on Main Street East
• Public meeting to discuss applications and receive comments
• Agencies and public to provide comments on the proposals

The Public Planning meeting reviewed three applications: C10-25 to rezone land for semi‑detached units, C19-25 to rezone farm parcels to prohibit residential development, and C17-24 to rezone a site for townhouses. Council members asked numerous questions about stormwater, parking, infrastructure and other concerns, and agency comments were noted. No votes, approvals, denials, or tabling of any application were recorded.

Council Meeting

The Township of Southgate Council will review survey results and funding applications for the Dundalk Downtown Revitalization project. The meeting includes decisions on two rural rezoning applications and a grant for an accessible playground.

• Proposed $20,000 contribution from Community Reserve Fund for Rural Ontario Development (ROD) Program for downtown Dundalk
• Rezoning of 752701 Southgate Sideroad 75 for a 750sqm workshop/power room and 500sqm storage
• Rezoning of 611808 Southgate Sideroad 61 to recognize a 0.4 hectare severed lot and prohibit residential development on the retained lot
• $5,000 grant for Highpoint Community School Council for an accessible playground
• Write-off of taxes, penalties, and interest totaling $3,884.36

The council approved a $20,000 contribution from the Community Reserve Fund to match provincial funding for the Rural Ontario Development (ROD) program supporting downtown Dundalk revitalization, passing 6‑1. Additional actions included approving a $5,000 grant for a new accessible playground at Highpoint Community School, authorizing tax write‑offs totaling $3,884.36, and amending the tile drainage loan to $48,300. The council also shortened the mayor’s veto override period to eight days and endorsed participation in the provincial natural‑gas expansion consultation.

• Approved $20,000 contribution to ROD program for downtown Dundalk (6‑1)
• Approved $5,000 grant to Highpoint Community School Council for accessible playground
• Authorized write‑off of $1,498.42 in taxes and penalties (Section 357)
• Authorized write‑off of $2,385.94 in taxes and penalties (Section 358)
• Amended Tile Drainage Loan By‑law to reduce loan amount to $48,300
• Shortened mayor veto override period from 15 days to 8 days
• Supported Ministry consultation on Community Natural Gas Expansion and directed staff to submit comments
• Approved rezoning of 752701 Southgate Sideroad 75 for on‑farm diversified use (By‑law 2025‑096)

Downtown Dundalk Revitalization Taskforce

The Downtown Dundalk Revitalization Taskforce will review business and resident survey results, a market analysis, and strategic planning materials. The meeting is scheduled for Tuesday, September 09, 2025, at the Ruth Hargrave Memorial Library.

• Review of Business Owner Survey Results
• Review of Resident Survey Results
• Review of Market Analysis
• Review of Downtown Business Inventory
• Review of Strategic Planning Session Format

The Downtown Revitalization Taskforce approved the minutes from its August 12, 2025 meeting. No other actions were approved; discussions on market analysis and planning were deferred to future meetings. The meeting was then adjourned.

• Approved August 12, 2025 meeting minutes (carried)
• Adjourned meeting at 12:15 PM (carried)

Council Meeting

The Southgate Council will adopt the August 6 minutes and receive two affordable‑housing presentations. It will review a firework by‑law exemption request for Full Throttle Motor Speedway for September 20 and 27, 2025. The council will approve a $35,000 Community Reserve Fund match for a Rural Ontario Development program in downtown Dundalk and consider a $50,000 tile drainage loan for Richard & Kelly Brodrecht. Several by‑laws, including a CAO performance‑review policy, will be read and passed.

• Tile Drainage Loan: $50,000 loan for Richard & Kelly Brodrecht, 106023 Southgate Rd 10, Dundalk (By‑law 2025-092)
• $35,000 Community Reserve Fund match for Rural Ontario Development program in downtown Dundalk
• Firework By‑law exemption request for Full Throttle Motor Speedway for Sep 20 and Sep 27, 2025
• Zoning By‑law amendment to allow multiple dwelling units above commercial in the Downtown Core (C2 Zone)
• Adoption of By‑law 2025-094 to approve CAO Performance Review Policy

The council voted 3‑3 on the Rural Ontario Development Program application, resulting in a failed motion and no $35,000 contribution from the Community Reserve Fund. It approved a zoning by‑law amendment for Port Welding Ltd and directed a new downtown zoning amendment for multiple dwelling units. Additional approvals included a $50,000 tile‑drainage loan, the 2023 trust‑fund financial statements, and a resolution supporting the Elect Respect pledge. The council also resolved to consider firework‑bylaw exemption requests for Full Throttle Motor Speedway.

• Funding application for Rural Ontario Development Program denied (vote 3‑3, motion failed)
• By‑law 2025‑093 approved to modify Agricultural‑1 Exception zone for Port Welding Ltd (carried)
• Tile Drainage Loan of $50,000 approved for Richard & Kelly Brodrecht property (carried)
• Draft Financial Statements for 2023 Trust Funds approved (carried)
• Council resolved to consider firework‑bylaw exemption requests for Sep 20 and Sep 27 (carried)
• Council directed staff to commence zoning by‑law amendment for multiple dwelling units above commercial uses in downtown core (carried)
• Council supported the Elect Respect pledge and committed to respectful conduct (carried)
• Adoption of August 6, 2025 council minutes approved (carried)

Committee of Adjustment

The Committee of Adjustment will hold public hearings to decide on two minor variance requests and one land consent application. These items involve adjustments to property setbacks and land severances within the Agricultural-1 Zone.

• Minor Variance A9-25: Reduce front yard setback to ±17 metres at 246124 Southgate Road 24
• Minor Variance A11-25: Reduce side and rear yard setbacks at 752380 Ida Street
• Consent File B7-25: Land severance for Drost Cattle Inc. at 611808 Southgate Sideroad 61

The Committee of Adjustment approved Minor Variance A9-25 to reduce the front yard setback to about 17 metres on Southgate Road 24. It also approved Minor Variance A11-25 to reduce side and rear yard setbacks on Ida Street. Finally, the Committee approved Consent File B7-25 for Tom Drost, subject to rezoning that prohibits future residential use of the retained lot and other conditions.

• Approved Minor Variance A9-25 to reduce front yard setback to ~17 m (Carried)
• Approved Minor Variance A11-25 to reduce side yard to ~0.56 m and rear setbacks to ~3.3 m (Carried)
• Approved Consent File B7-25 with rezoning prohibiting future residential use and additional conditions (Carried)

Public Planning

The Southgate Public Planning Committee will consider four zoning by‑law amendment applications and one Official Plan amendment. Applications include a dry‑industrial shop (C12‑25), a farm‑residence severance (C16‑25), a metal‑works shop (C15‑25), and a rezoning for low‑rise residential development (C14‑25). The committee will also review agency comments attached to each file before deciding.

• C12‑25 – amendment of Agriculture 1‑Exception 425 to permit a ~750 m² dry industrial shop, office and storage
• C16‑25 – rezoning of a severed farm lot to allow a surplus farmhouse, garage and shed
• C15‑25 – amendment to permit a ~750 m² dry industrial metal works shop with ~483 m² storage on farm land
• C14‑25 – Official Plan amendment to re‑designate land from Future Development/Hazard to Neighbourhood Area and rezoning to a residential zone for low‑rise homes
• Agency comments from Enbridge, Historic Saugeen Métis, SNGR, County of Grey, SVCA and Public Works are attached to each application

Council members discussed four development applications (C12-25, C16-25, C15-25, C14-25) and answered questions from staff and the public. No votes or formal decisions were recorded for any of the applications. The meeting was adjourned at 12:17 PM.

Downtown Dundalk Revitalization Taskforce

The Downtown Dundalk Revitalization Taskforce will meet to review minutes, discuss consumer data from Grey County, and consider an application for the Rural Ontario Development Program.

• Review of June 10, 2025 minutes
• Presentation on Dundalk consumer data by Grey County
• Discussion on Rural Ontario Development (ROD) Program application
• Update on Business, Resident, and Customer Origin Surveys
• Participatory Community Design Workshops

The Downtown Revitalization Taskforce approved the minutes from the June 10, 2025 meeting. No other formal actions were taken; the board discussed data and program options but did not vote on them. The meeting was formally adjourned at 12:30 PM.

• Approved June 10, 2025 Downtown Revitalization Taskforce minutes
• Adjourned meeting at 12:30 PM

Council Meeting

The Southgate Council will consider several items, including approving a fuel tender worth $291,150 for annual delivery by Midwest Co‑operative Services. It will also vote on rezoning Southgate Road 04 to allow on‑farm diversified use and adopt changes to the township Zoning By‑law for decks and accessory structures. Additional actions include adopting a policy for unopened road allowances and granting noise‑bylaw exemptions for two upcoming events.

• Approve fuel tender for Midwest Co‑operative Services – $291,150 plus HST
• By‑law 2025-086: Rezone 045663 Southgate Road 04 for 750 m² on‑farm diversified use and 350 m² outdoor storage
• By‑law 2025-089: Amend definitions, accessory uses, swimming pools, and side‑yard rules in residential zones
• By‑law 2025-088: Adopt policy for unopened and unassumed road allowances
• Noise By‑law exemptions for Grey County Truck Show and Team Town Hall Outdoor Movie Night (Aug 9‑10, 2025)

The council approved a $291,150 annual fuel supply contract with Midwest Co‑operative Services. It also approved a site alteration permit for Glenelg Phase 2 with a 6‑to‑1 vote, granted two noise‑bylaw exemptions for events on August 9‑10, and approved a $5,000 donation to the Dundalk & Proton Community School. Additional actions included adopting the firework by‑law exemption, endorsing an accessibility grant, and approving the closure of the municipal office on January 2, 2026.

• Approved $291,150 fuel tender to Midwest Co‑operative Services (carried)
• Approved Glenelg Phase 2 site alteration permit (6‑to‑1 vote)
• Granted noise‑bylaw exemption for Grey County Truck Show (carried)
• Granted noise‑bylaw exemption for Team Town Hall Outdoor Movie Night (carried)
• Approved $5,000 donation to Dundalk & Proton Community School (carried)
• Approved firework by‑law exemption for Jackie Beacon (carried)
• Endorsed EASE grant application for Frank Macintyre building accessibility upgrades (carried)
• Approved closure of municipal office on Jan 2, 2026 (carried)

Committee of Adjustment

The Southgate Committee of Adjustment will hold a public hearing on Minor Variance A6-25. Staff report PL2025-060 will be received for information. The Committee will consider approving changes to front‑yard setbacks and the required gross floor area for the existing dwelling. The meeting also includes routine items such as agenda confirmation and adoption of minutes.

• Minor Variance A6-25 application for 126152 Southgate Road 12
• Proposed reduction of front‑yard setbacks to ±11.5 m (dwelling), ±12.5 m (sea container), ±9.5 m (shed #1), ±4.5 m (shed #2)
• Proposed reduction of required gross floor area to ±65 m² for the dwelling
• Staff Report PL2025-060 received for information
• Comments received from SVCA, Public Works, Historic Saugeen Métis

The Committee received Staff Report PL2025-060 for information and approved Minor Variance A6-25. The variance reduces the required front‑yard setback on Southgate Road 12 to approximately 11.5 m for the house, 12.5 m for the sea container, 9.5 m for shed 1 and 4.5 m for shed 2, and lowers the required gross floor area to about 65 m². The approval was carried without a recorded vote tally.

• Approved Minor Variance A6-25 reducing front‑yard setbacks and floor‑area (carried)
• Received Staff Report PL2025-060 regarding the variance for information (carried)

Council Meeting

Council will discuss a long-term financing agreement for the Dundalk Water Tower and Victoria Street Rehabilitation. The meeting includes a public planning session for a farm rezoning and several other zoning and official plan amendments.

• Proposed $7,524,940.06 loan from Infrastructure Ontario for Victoria Street and Dundalk Water Tower
• Rezoning application for Edwin Frey (Con 3 Lot 19) to permit a dry industrial on farm shop
• Zoning and Official Plan amendments for Ridgeview Lumber Inc at 185673 Grey Road 9
• Procurement process for a new fire department Aerial Apparatus
• Awarding the 2025 Culvert Supply tender to Carson Supply

The council approved a long‑term financing agreement with Infrastructure Ontario for $7,524,940.06 to fund the Victoria Street rehabilitation and Dundalk Water Tower projects. It also adopted Official Plan Amendment 5 for renewable energy and amended the zoning by‑law for renewable projects, each passing 5‑1. Additional actions included approving the Rail Trail crossing agreement, awarding a culvert supply tender to Carson Supply, and adopting several related by‑laws.

• Approved By‑law 2025‑082 for $7,524,940.06 long‑term borrowing (carried)
• Adopted Official Plan Amendment 5 (by‑law 2025‑080) for renewable energy – vote 5‑1
• Amended Zoning By‑law 19‑2002 (by‑law 2025‑081) for renewable energy – vote 5‑1
• Approved agreement with Grey County for Rail Trail crossings (by‑law 2025‑084) (carried)
• Awarded 2025 Culvert Supply tender to Carson Supply (carried)
• Adopted By‑law 2025‑056 (ZBA for Ridgeview Lumber) (carried)
• Adopted By‑law 2025‑062 (Official Plan Amendment 7) (carried)
• Adopted By‑law 2025‑079 to amend Fees and Charges By‑law (carried)

Committee of Adjustment

The Committee of Adjustment will hold public hearings to consider two land-use applications. The body will decide on a consent file for Momentum Grain Farm Inc. and a minor variance request for a property on Southgate Sideroad 13.

• Consent file B1-25 for Momentum Grain Farm Inc. (Emily Helmuth) at Con 4 W, Pt Lot 19, Geographic Township of Proton
• Minor Variance A7-25 for Emerson Martin at 132809 Southgate Sideroad 13 to reduce side yard to 14.5 metres
• Review of planning reports PL2025-054 and PL2025-055

The Committee confirmed the agenda and approved the May 28, 2025 minutes. It approved the consent file for Momentum Grain Farm Inc. (B1‑25) with specified conditions. It also approved Minor Variance A7‑25 to reduce the side yard to 14.5 m on Southgate Sideroad 13. The meeting was then adjourned.

• Agenda confirmed (carried)
• May 28, 2025 minutes approved (carried)
• Approved consent file B1‑25 for Momentum Grain Farm Inc. with conditions (carried)
• Approved Minor Variance A7‑25 to reduce side yard to 14.5 m on Southgate Sideroad 13 (carried)
• Meeting adjourned at 9:52 am (carried)

Southgate Public Library Board

The Southgate Public Library Board has scheduled a meeting for June 19, 2025. The agenda text provided is procedural boilerplate without specific items, decisions, or discussion topics listed.

• Meeting scheduled for June 19, 2025
• Agenda text is procedural boilerplate

Council Meeting

The Township of Southgate Council will consider approving three by-laws to rezone land for Westside MFG Inc. and Willard Martin (Mark Frey), and a loan for a tile drainage project. The meeting also includes a notice of motion opposing provincial Bill 5.

• By-law 2025-072: Official Plan Amendment for Westside MFG Inc. at 265068 Southgate Road 26
• By-law 2025-073: Zoning By-law for Westside MFG Inc. at 265068 Southgate Road 26
• By-law 2025-074: Zoning By-law for Willard Martin (Mark Frey) at 412056 Southgate Sideroad 41
• By-law 2025-077: Tile Drainage Loan of $13,300.00 for James Lewis at 143771 Southgate Rd 14
• Notice of Motion: Council to oppose provisions in Bill 5 that reduce environmental protections

Council passed a resolution opposing Bill 5, supporting environmental protections and urging the province to rescind the legislation. The council also adopted several by‑laws, including OPA1‑25 and ZBA C3‑25 for Westside MFG Inc., ZBA C9‑25 for Willard Martin, and appointments of a deputy clerk and deputy division registrar. Additional actions included approving a $13,300 tile‑drainage loan for James Lewis, a temporary patio extension for Junction Family Restaurant, and directing staff to proceed with bulk‑waste cleanup options and submit comments on Bill 30 and the Resource Recovery Act.

• Approved resolution opposing Bill 5 and urging provincial rescindment (Carried)
• Adopted By‑law 2025‑072 (OPA1‑25) for Westside MFG Inc. (Carried)
• Adopted By‑law 2025‑073 (ZBA C3‑25) for Westside MFG Inc. (Carried)
• Adopted By‑law 2025‑074 (ZBA C9‑25) rezoning for Willard Martin (Carried)
• Adopted By‑law 2025‑075 appointing Deputy Clerk (Carried)
• Adopted By‑law 2025‑076 appointing Deputy Division Registrar & Deputy Issuer of Marriage Licenses (Carried)
• Approved By‑law 2025‑077 tile‑drainage loan $13,300 to James Lewis (Carried)
• Approved temporary patio extension for Junction Family Restaurant at 54 Proton Street North (Carried)

Downtown Dundalk Revitalization Taskforce

The Downtown Dundalk Revitalization Taskforce will receive presentations of two final reports prepared by University of Waterloo student groups on the downtown revitalization plan. The meeting also includes a draft resident survey and a customer origin survey data collection form for review. Business arising will address the approval of the May 13, 2025 minutes. No formal decisions are listed on the agenda.

• Presentation of Dundalk Downtown Revitalization Final Report – Group 1 (University of Waterloo)
• Presentation of Dundalk Downtown Revitalization Final Report – Group 2 (University of Waterloo)
• Review of draft Resident Survey – Dundalk
• Review of Customer Origin Survey data collection form
• Business arising: approval of May 13, 2025 minutes

The Downtown Revitalization Taskforce approved the minutes of its May 13, 2025 meeting. The meeting was then adjourned at 12:10 PM. No other substantive actions or approvals were taken.

• Approved May 13, 2025 meeting minutes (carried)
• Adjourned meeting at 12:10 PM (carried)

Council Meeting

Council will consider and approve several financial and development items, including a $2,112,912.20 road construction tender to Cox Construction Ltd., a $673,125 sand dome replacement contract, and a $42,696.87 utility tractor purchase. The council will also endorse the Glenelg Phase 2 subdivision extension, issue a site alteration permit for Full Throttle Motor Speedway, and adopt by‑laws on the Woodland Cemetery, charitable donations and a housing‑water systems fund agreement.

• Approve Cold in Place and Paving Tender to Cox Construction Ltd. for $2,112,912.20 (excl. HST)
• Approve Van Pelt Construction Inc. to build a new VP Storadome at Holstein depot for $673,125 plus HST
• Accept Roberts Farm Equipment bid for Kubota LX3520HSD with Loader for $42,696.87 plus HST
• Endorse Glenelg Phase 2 (File 42T-2020-09) extension to June 9 2028 pending fee payment
• Issue Site Alteration Permit to Full Throttle Motor Speedway, 312853 Highway 6

The council declared the Swinton Park Community Centre surplus and ordered its sale preparation. It approved a utility tractor loader purchase for $42,696.87 plus HST and endorsed the Glenelg Phase 2 extension to June 9 2028. The council also awarded road and truck tenders totaling about $2.8 million and approved a single‑source sand‑dome contract for $673,125 plus HST (5‑2 vote). Several by‑laws were adopted while the Charitable Donation Policy by‑law was deferred to the next meeting.

• Declared Swinton Park Community Centre surplus and directed sale preparation (Carried)
• Approved utility tractor loader purchase for $42,696.87 plus HST (Carried)
• Endorsed Glenelg Phase 2 extension to June 9 2028 pending fee payment (Carried)
• Issued Site Alteration Permit to Full Throttle Motor Speedway pending agreement (Carried)
• Awarded road and truck tenders: $2,112,912.20 to Cox Construction; $520,332.80 and $188,370.00 to Duncor Enterprises; $422,300.00 to Donald Currie Trucks (Carried)
• Approved single‑source contract for Holstein sand dome replacement $673,125 plus HST (5‑2 vote)
• Deferred adoption of Charitable Donation Policy by‑law 2025‑071 to June 18 2025 (Failed)
• Adopted by‑laws 2025‑024 (HEWSFII), 2025‑068 (Woodland Cemetery), and confirmed council proceedings by‑law 2025‑070 (Carried)

Public Planning

The Southgate Public Planning meeting will discuss application C9-25, which proposes to rezone a 0.977‑hectare school lot to a Community Facility zone and to sever it from adjacent lands (File B2-25). The severance would place the school on a separate lot and prevent future residential development on the retained farmland and woodlot. Agency comments and public input have been received and will be reviewed.

• Rezoning application C9-25 to Community Facility zone for school lot
• Severance of school lot from File B2-25 to allow expansion
• Attachments: C9-25 Application PDF, Severance Sketch PDF, Notice of Public Meeting PDF
• Agency comments received: Grey County, Enbridge, Historic Saugeen Metis, Public Works, SNGR, SVCA
• Public comments to be heard during the meeting

Committee of Adjustment

The Southgate Committee of Adjustment will receive staff reports PL2025-043 and PL2025-044 and consider two development applications. It will decide whether to approve Minor Variance A5-25 for 20 Main Street East, which seeks reduced setbacks and increased lot coverage within the General Commercial Zone (C2). It will also consider Consent B2-25 for Concession 3 Part Lot 42, which involves a severance, rezoning to prohibit future residential use, and several conditions including an archaeological assessment. The meeting also includes routine items such as confirming the agenda, declaring pecuniary interests, and adopting the April 23, 2025 minutes.

• Minor Variance A5-25 for 20 Main Street East – reduce setbacks (west 0.23 m, east 0.69 m, front 0.98 m) and increase lot coverage to 63% under General Commercial Zone (C2).
• Consent B2-25 for Concession 3 Part Lot 42 – approve severance, rezoning to prohibit residential use, require a reference survey, Stage 1 archaeology assessment, and payment of any outstanding taxes or fees.
• Adoption of minutes from the April 23, 2025 Committee of Adjustment meeting.
• Confirmation of the agenda as presented.
• Declaration of pecuniary interest by committee members.

The Committee approved Minor Variance A5-25 for 20 Main Street East, reducing setbacks and allowing 63% lot coverage, as recorded in Staff Report PL2025-043. It also approved Consent File B2-25 for Willard Martin’s Concession 3 Part Lot 42, recommending Council approve it subject to conditions including rezoning the retained lot, a Stage 1 archaeological assessment for the severed parcel, a reference plan of survey, and standard conditions. The agenda and the April 23 2025 minutes were confirmed, and the meeting was adjourned at 9:48 am.

• Approved Minor Variance A5-25 (setbacks reduced, 63% lot coverage) – Carried
• Approved Consent File B2-25 subject to conditions (rezoning, archaeological assessment, survey, etc.) – Carried
• Confirmed agenda – Carried
• Approved April 23 2025 minutes – Carried
• Adjourned meeting at 9:48 am – Carried

Council Meeting - Special

The Township of Southgate is holding a special meeting to review financial records from 2023. Council will receive a presentation on audit findings and vote to approve the consolidated financial statements for the year ended December 31, 2023.

• KPMG 2023 Audit Finding Report presentation
• Approval of Consolidated Financial Statements for the year ended December 31, 2023 (FIN2025-020)
• By-law 2025-069 to confirm the proceedings of the May 27, 2025 meeting

The council confirmed its agenda, received the KPMG 2023 audit finding report for information, and approved the township's 2023 consolidated financial statements. A by‑law confirming the meeting's proceedings was also passed. The meeting was adjourned at 1:49 PM.

• Agenda confirmed (Carried)
• KPMG 2023 Audit Finding Report received for information (Carried)
• 2023 consolidated financial statements approved (Carried)
• By‑law 2025‑069 confirming meeting proceedings passed (Carried)
• Meeting adjourned (Carried)

Council Meeting

The Southgate Council received and accepted several staff reports, including a recommendation to fund the preferred option for a Russell Street community mailbox bluebin using the 2025 Waste Resources and Diversion Management Operating Budget. Council also adopted three by‑laws appointing a Deputy Fire Chief and updating procedural rules for the Committee of Adjustment and Planning Committee. Additionally, staff were directed to meet with kennel owners before bringing forward proposed canine by‑law amendments.

• Funding for Russell Street Community Mailbox Bluebin through the 2025 Waste Resources and Diversion Management budget
• Adoption of By-law 2025-064 to appoint Deputy Fire Chief Richard Amyotte
• Adoption of By-law 2025-065 Committee of Adjustment Procedural By‑law
• Adoption of By-law 2025-066 Planning Committee Terms of Reference
• Direction to staff to meet with kennel owners before advancing canine by‑law amendments (Kennel Inspection Fees)

The council passed a by-law appointing Richard Amyotte as Deputy Fire Chief. It also directed staff on recycling options, kennel inspections, official plan amendments, and a provincial bill comment. The Russell Street mailbox project was referred back pending Canada Post negotiations, and the consent agenda was accepted except for one informational item.

• Appointed Richard Amyotte as Deputy Fire Chief (By-law 2025-064) – passed
• Directed staff to investigate recycling options 1,3,4,6 and report back (CAO2025-015) – approved
• Directed staff to meet with kennel owners before proposing canine by-law amendments (BES2025-010) – approved
• Directed staff to advance recommended official plan amendments as resources allow (PL2025-040) – approved
• Directed staff to compile comments for submission to the province on Bill 17 (PL2025-041) – approved
• Referred Russell Street mailbox project back to staff pending Canada Post negotiations (PW2025-017) – approved
• Accepted consent agenda items except PW2025-015 update for information (No. 2025-296) – carried
• Passed procedural by-laws 2025-065 and 2025-066 (Committee of Adjustment, Planning Committee Terms) – carried

Southgate Public Library Board

The Southgate Public Library Board agenda for May 15, 2025 contains no listed items. No decisions, proposals, or discussions are detailed in the provided document. The agenda appears to be a procedural placeholder without substantive content.

The Library Board approved the updated Circulation Policy and rescinded the existing Internet Access and Use Policy, replacing it with a new Internet Services and Technology policy. The board also received the consent agenda items and adopted the minutes from the April 17, 2025 meeting. No other substantive actions were taken.

• Approved agenda (Carried)
• Adopted April 17, 2025 minutes (Carried)
• Received consent agenda items as information (Carried)
• Approved updated Circulation Policy (Carried)
• Rescinded Internet Access and Use Policy (Carried)
• Approved Internet Services and Technology policy (Carried)

Downtown Dundalk Revitalization Taskforce

The Downtown Revitalization Taskforce is meeting to review a preliminary vision statement and select 'quick win' options. The group will also discuss data collection through business owner, resident, and customer origin surveys.

• Preliminary Vision Statement for Dundalk Downtown Revitalization
• Selection of 'Quick Win' options
• Draft Business Owner Survey
• Resident surveys for Brock, Tilbury, and Goderich
• Customer Origin Survey data collection form

The Downtown Revitalization Taskforce approved the minutes from the April 8, 2025 meeting. Members assigned Economic Development Officer Brenna Carroll to research quick‑win projects, edit the Business Owner Survey, and review the Customer Origin Survey for the next meeting. Discussion of the Resident Survey was postponed to the next meeting. The meeting was adjourned at 12:40 PM.

• Approved April 8, 2025 meeting minutes (moved by Erin Goodyear, seconded by Talha Wasti)
• Adjourned meeting at 12:40 PM (moved by Talha Wasti, seconded by Erin Goodyear)
• Assigned Brenna Carroll to research quick‑win project options and coordinate one project
• Assigned Brenna Carroll to edit Business Owner Survey and circulate for feedback
• Assigned Brenna Carroll to review Customer Origin Survey and brainstorm for next meeting
• Postponed Resident Survey discussion to next meeting

Council Meeting

The Township of Southgate Council will approve 2025 property tax rates, a vacant building by-law repeal, and agreements for a portable asphalt plant and school bus emergency services. The agenda also includes reports on zoning changes and a land sale.

• By-law 2025-055: Adopt 2025 Tax Rates
• By-law 2025-045: Portable Asphalt Plant Agreement with Cox Construction Ltd
• By-law 2025-059: Emergency School Bus Agreement with First Student Inc
• By-law 2025-058: Rescind Vacant Building By-law 2023-072
• By-law 2025-061: Sale of 225579 Southgate Road 22 to Dundalk Hardwoods Inc

The council adopted By‑law 2025‑055 to levy property taxes for 2025 and rescinded the 2023 Vacant Building By‑law. It approved the sale of Rescue 708 for $16,000, adopted zoning amendments (By‑law 2025‑057) and a land‑sale agreement with Dundalk Hardwood (By‑law 2025‑061). Additional actions included approving an emergency school‑bus agreement, referring the Cox Asphalt Plant agreement back to staff, and opting in principle to Grey County’s joint planning model.

• Adopted By‑law 2025‑055 to levy 2025 property taxes (carried)
• Rescinded Vacant Building By‑law 2023‑072 by adopting By‑law 2025‑058 (carried)
• Approved sale of Rescue 708 to highest bidder for $16,000 (carried)
• Approved By‑law 2025‑057 amending Zoning By‑law (carried)
• Approved By‑law 2025‑061 for purchase and sale agreement with Dundalk Hardwood Inc (carried)
• Approved By‑law 2025‑059 authorizing emergency school‑bus agreement with First Student Inc (carried)
• Referred Cox Asphalt Plant Agreement (PW2025‑014) and By‑law 2025‑045 back to staff (5‑2 vote, carried)
• Opted in principle to Grey County Joint Planning Services Hybrid Model (carried)

Council Meeting - Special

Council will hold a special meeting featuring a closed session to discuss the proposed or pending sale of township property. The meeting also includes the passing of a confirming by-law for the proceedings.

• Closed session regarding the sale of township property
• By-law 2025-054 to confirm the proceedings of the April 25, 2025 special meeting

The council entered a closed session to discuss a proposed land acquisition. It declared Dundalk Hardwood Inc. the successful purchaser of 225579 Southgate Road 22 for $1,525,000 and directed staff to finalize the sale. The council also confirmed by‑law 2025‑054 and adjourned the meeting.

• Approved sale of township land at 225579 Southgate Road 22 to Dundalk Hardwood for $1,525,000 (carried)
• Directed staff to complete administrative actions for the land sale (carried)
• Confirmed agenda as presented (carried)
• Moved into closed session to discuss land sale matters (carried)
• Moved out of closed session (carried)
• Confirmed by‑law 2025‑054 (carried)
• Adjourned the meeting (carried)

Committee of Adjustment

The Southgate Committee of Adjustment will receive staff reports and consider three items. It will approve a cancellation certificate request for 2684742 Ontario Inc. It will consider a minor variance (A4-25) for Martins Farm Services Inc. to allow retail sales of agricultural building supplies and roofing product manufacturing in the Rural Commercial (C4) zone on Highway 6. It will also consider a consent file (B1-25) for Momentum Grain Farms Inc. at 085670 Southgate Road 08, subject to rezoning and other conditions.

• Cancellation Certificate request for 2684742 Ontario Inc (PL2025-032)
• Minor variance A4-25 for Martins Farm Services Inc. on 311303 Highway 6 (PL2025-033)
• Consent file B1-25 for Momentum Grain Farms Inc. at 085670 Southgate Road 08 (PL2025-034)

The Committee confirmed its agenda, adopted the March 26 minutes, and approved a cancellation certificate request for 2684742 Ontario Inc. It approved Minor Variance A4-25 to allow farm‑supply retail and roofing product manufacturing in the Rural Commercial (C4) Zone on Highway 6. The application B1-25 from Momentum Grain Farms was deferred for the applicant to address comments from the County of Grey.

• Agenda confirmed (Carried)
• March 26 minutes adopted (Carried)
• Cancellation Certificate request PL2025-032 approved (Carried)
• Minor Variance A4-25 approved for farm supply outlet on Highway 6 (Carried)
• Application B1-25 deferred pending further work (Carried)

Public Planning

The Southgate Public Planning Committee will consider an Official Plan Amendment (C3-25/OPA1-25) and a Zoning By‑law Amendment for Westside MFG Inc. that would increase the allowed floor area to 955 m² and storage to 820 m². The Committee will also review a rezoning application (C7-25) for Elam and Nancy Martin to enlarge an on‑farm diversified metal‑works operation to about 685 m². Council will hear agency comments, public input, and questions before deciding on the proposals.

• C3-25/OPA1-25: Official Plan Amendment to limit on‑farm diversified use floor area to 20% (max 750 m²) and permit expansion to 955 m² total.
• C3-25/OPA1-25: Zoning By‑law Amendment adding ~205 m², allowing 820 m² of storage and a total of 1,775 m² of workshop and storage.
• C7-25: Rezoning to expand an existing dry‑manufacturing (metal works) use to about 685 m², adding office and lunchroom space.
• Agency and public comments submitted for both applications (County of Grey, Enbridge Gas, Historic Saugeen Metis, Public Works, SVCA).
• Council will field questions and public speakers on both development proposals.

The council reviewed application C3-25 (Westside MFG Inc.) and application C7-25 (Elam and Nancy Martin) for rezoning and official‑plan amendments to expand on‑farm diversified uses. Staff confirmed proper notice and agency comments were noted; no members of the public submitted comments. Council members asked questions, but no motions, votes, or approvals were recorded. The meeting adjourned at 10:53 AM.

Council Meeting - Special

Council will meet for a special session to discuss a draft Procedural By-law. The meeting includes a training presentation from Clerks on Call.

• Clerks on Call training regarding the draft Procedural By-law
• By-law 2025-052 to confirm the proceedings of the April 23, 2025 meeting

The council confirmed its agenda and moved into a Committee of the Whole, appointing Mayor Milne as chair. It received the Clerks on Call draft procedural by‑law training and directed staff to take necessary administrative actions. By‑law 2025-052 was formally passed to confirm the special meeting, and the council adjourned.

• Confirmed agenda (No. 2025-247) – Carried
• Recessed to Committee of the Whole (No. 2025-248) – Carried
• Appointed Mayor Milne as Chair of Committee of the Whole (No. 2025-248) – Carried
• Received Clerks on Call draft procedural by‑law training and directed staff to act (No. 2025-249) – Carried
• Resolved back to Special Council meeting (No. 2025-250) – Carried
• Council received training and directed staff to proceed (No. 2025-251) – Carried
• Passed by‑law 2025-052 confirming meeting proceedings (No. 2025-252) – Carried
• Adjourned meeting (No. 2025-253) – Carried

Southgate Public Library Board

The provided agenda contains only procedural software placeholders and boilerplate text. No specific decisions, discussions, or action items are listed.

The board confirmed the agenda as presented. It approved the minutes from the March 20, 2025 meeting. The consent agenda items were received as information and the meeting was adjourned at 7:21 PM.

• Approved meeting agenda (Carried)
• Approved March 20, 2025 minutes (Carried)
• Received consent agenda items as information (Carried)
• Adjourned meeting at 7:21 PM (Carried)

Council Meeting

Council will consider and vote on several by‑laws, including authorizing a portable asphalt plant agreement with Cox Construction (By‑law 2025‑045) and amending fees for canine kennel inspections (By‑law 2025‑040) while updating the canine control by‑law (By‑law 2025‑042). The agenda also contains zoning amendments for on‑farm diversified uses (By‑laws 2025‑046 to 2025‑048), approval of tile‑drainage loans totaling $70,600 (By‑law 2025‑030), and a $2,000 grant to the Grandview Theatre Company.

• By‑law 2025‑045 – portable asphalt plant agreement with Cox Construction Limited
• By‑law 2025‑040 – amendment to Fees and Charges By‑law for canine kennel inspection cost recovery
• By‑law 2025‑042 – amendment to the Canine Control By‑law
• By‑law 2025‑030 – tile‑drainage loans of $20,600 and $50,000 (total $70,600) for landowners
• By‑law 2025‑046 – zoning amendment to permit an on‑farm diversified use at 752395 Ida Street

The council approved several by‑laws, including fees for canine kennel inspections, amendments to the canine control by‑law, and multiple zoning changes for on‑farm diversified uses. It authorized a final capacity servicing agreement with Southgate Renewables Holdings Corp. It also approved tile‑drainage loans totaling $70,600 for two landowners.

• Approved By‑law 2025‑040 to amend Fees and Charges by‑law (Carried)
• Approved By‑law 2025‑042 to amend the Canine Control by‑law (Carried)
• Approved By‑law 2025‑046 to amend the Agricultural‑1 Exception zone for a farm use (Carried)
• Approved By‑law 2025‑047 to amend the Agricultural‑1 Exception zone for a dry‑industrial shop (Carried)
• Approved By‑law 2025‑048 to amend the Agricultural‑1 Exception zone for another farm use (Carried)
• Approved By‑law 2025‑049 authorizing the final capacity servicing agreement with Southgate Renewables (Carried)
• Approved By‑law 2025‑050 to remove a holding provision for Southgate Renewables lands (Carried)
• Approved tile‑drainage loans of $20,600 and $50,000 (total $70,600) (Carried)

Downtown Dundalk Revitalization Taskforce

The Downtown Dundalk Revitalization Taskforce will review and approve its workplan for the community. Members will discuss visioning and quick‑wins exercises, and consider business and resident survey results. The meeting also includes presentations of revitalization examples from Uxbridge and Ripley.

• Workplan Approval – Downtown Revitalization Workplan - Dundalk.pdf
• Business Owner Survey – Business Owner Survey - Dundalk.pdf
• Resident Surveys – Brock, Tilbury, and Goderich Resident Survey PDFs
• Visioning Exercise – Visioning Exercise.pdf
• Quick Wins Exercise – Quick Wins Excercise.pdf

Council Meeting

The Southgate Council will adopt several by-laws, including a road‑widening by‑law for the former Township of Proton. It will also approve a $25,000 budget for the township’s 25th‑anniversary celebration and a $500 donation to the Hanley Institute’s Walk, Bike, Drive Safe Campaign. Additional items include a servicing agreement for Southgate Road 04 upgrades and amendments to fees and canine control by‑laws.

• By‑law 2025‑043 – Road widening (Consent file B2‑24) for Manassa S Martin
• By‑law 2025‑037 – Servicing agreement with Owen Bennington for Southgate Road 04 upgrades
• By‑law 2025‑040 – Amendment to Fees and Charges by‑law (By‑law 2025‑014)
• $25,000 budget approved for the 25th‑anniversary celebration
• $500 donation to the Hanley Institute for its Walk, Bike, Drive Safe Campaign

The Township of Southgate Council adopted the 2025 revenue and expense by‑law with a 6‑to‑0 vote, approving the annual budget. It also approved a servicing agreement with Owen Bennington (By‑law 2025‑037) and adopted the Ontario Land Tribunal Attendance Policy (By‑law 2025‑041). Additional actions included a $500 donation to the Hanley Institute, approval of the 25th‑anniversary celebration budget, and passage of by‑laws to appoint municipal weed inspectors and widen Highway B2‑24.

• Adopted By‑law 2025‑039 (2025 budget revenues and expenses) – passed 6‑0 (Mayor Milne, Deputy Mayor Dobreen, Councillors Rice, Shipston, John, Singh Soares)
• Approved By‑law 2025‑037 to authorize a servicing agreement with Owen Bennington for Southgate Road 04 upgrades
• Adopted By‑law 2025‑041 updating OLT Attendance Policy (Policy 60)
• Approved $500 donation to the Hanley Institute for its Walk, Bike, Drive Safe Campaign
• Approved $25,000 budget for the Township’s 25th‑anniversary celebration activities
• Passed By‑law 2025‑038 appointing municipal weed inspectors
• Passed By‑law 2025‑043 establishing a highway widening (Consent B2‑24) in the former Township of Proton
• Adopted the Bruce Grey Poverty Task Force committee and appointed Councillor Joan John as a member

Public Planning

The Southgate Public Planning Committee will consider a Grey County Official Plan amendment, a Township of Southgate Official Plan amendment, and a Zoning By‑Law amendment (C6-25) for Ridgeview Lumber, Con 13, Lot 18. The proposals seek to expand an on‑farm diversified lumber yard with 1,805 m² of outdoor storage and a 373 m² covered building. The meeting will also review three additional on‑farm diversified use applications (C1-25, C2-25, C5-25) that modify shop sizes, storage areas, and zoning for agricultural properties in the Geographic Township of Proton.

• C6-25 & OPA2-25: Ridgeview Lumber amendment to County Official Plan, Township Official Plan, and Zoning By‑Law for expanded lumber yard (1,805 m² outdoor, 373 m² building)
• C1-25: Norman & Salome Martin application to increase shop floor area to 400 m² and reduce outdoor storage to 270 m² on Con 2 SWTSR Pt Lot 221‑222
• C2-25: Israel Martin application to convert metal‑works shop to woodworking, increase floor area to ~718 m² and outdoor storage to ~564 m² on Con 4 SWTSR Lot 239‑240
• C5-25: Ian S. Martin rezoning request for on‑farm diversified woodworking use with up to 4,252 m² zoned area and 625 m² workshop on Con 4 SWTSR Lot 217 Pt Lot 216 RP 16R11841 Part 1
• Public comments received from agencies (Enbridge Gas, Historic Saugeen Metis, Public Works, Risk Management, SVCA) for each application

The Public Planning meeting reviewed four on‑farm diversified use applications and related zoning amendments. Council members asked questions of planners and agents, but no approvals, denials, or votes were recorded. The meeting adjourned without any substantive decisions.

Committee of Adjustment

The Committee of Adjustment is meeting to review two minor variance applications. The body will decide on building size increases for an industrial workshop and the construction of a hog barn with reduced separation distances from neighboring homes.

• A2-25: Proposed increase of industrial workshop, power room, office and lunchroom from 750 to 806 square metres at 132225 Southgate Sideroad 13
• A3-25: Proposed +-3,840 square metre hog barn with 10-month manure storage at 072973 Southgate Road 07
• A3-25: Proposed reduction of Minimum Distance Separation requirements to neighboring houses ranging from +-215.6 to 385.2 metres

The Committee of Adjustment approved Minor Variance A2-25, increasing the combined size of an industrial workshop, power room, office and lunchroom to 806 m² with three conditions. It also approved Minor Variance A3-25, permitting a 3,840 m² hog barn with reduced minimum distance separations and required compliance with Agricultural‑1 zoning. Both approvals were carried without recorded vote counts.

• Approved Minor Variance A2-25 to increase industrial building area to 806 m², subject to three conditions (Carried)
• Approved Minor Variance A3-25 to permit a 3,840 m² hog barn with reduced distance separations, subject to zoning compliance (Carried)

Southgate Public Library Board

The Southgate Public Library Board agenda for March 20, 2025 contains no listed items. The agenda consists only of placeholders and procedural headings. No decisions, proposals, or discussions are detailed.

The board confirmed the agenda and adopted the February 20, 2025 minutes. It approved the changes to the 2025 budget as presented. The board also approved the amended Policy Development policy and minor format changes. The meeting was adjourned at 7:03 PM.

• Agenda approved (Carried)
• February 20, 2025 minutes approved (Carried)
• 2025 budget changes approved (Carried)
• Consent agenda items received as information (Carried)
• Policy Development policy approved (Carried)
• Minor changes to policy format approved (Carried)
• Meeting adjourned at 7:03 PM (Carried)

Council Meeting

Council will receive staff reports and consider approval of by‑law 2025-028 to initiate a contract with Municipal Support Services for after‑hours by‑law enforcement and canine control, and will direct staff to amend the 2025 budget and related fee by‑laws. The council will also consider by‑law 2025-029 to authorize a fire protection agreement with the Town of Hanover. Several appointment by‑laws (civil marriage designates, chief administrative officer, deputy treasurers, acting treasurer) will be read and passed. The council will adopt the 2025 organizational chart and move the April 2 council meeting to April 3.

• By‑law 2025-028 – contract with Municipal Support Services for after‑hours enforcement and canine control
• By‑law 2025-029 – fire protection agreement with the Town of Hanover
• By‑law 2025-027 – appoint designates for civil marriage ceremonies
• By‑law 2025-031 – appoint Chief Administrative Officer
• By‑law 2025-035 – appoint Deputy Treasurers

The council approved several by‑laws, including the appointment of a new Chief Administrative Officer, Deputy Treasurers and an Acting Treasurer. It also authorized a contract for after‑hours by‑law enforcement and canine control (6‑1 vote) and a fire protection agreement with the Town of Hanover. Additional actions included adopting the 2025 organization chart, advertising the Eco Park property for sale, and moving the April council meeting date. All motions were carried.

• Appointed Chief Administrative Officer (By‑law 2025‑031) – carried
• Appointed Deputy Treasurers (By‑law 2025‑035) – carried
• Appointed Acting Treasurer (By‑law 2025‑036) – carried
• Approved By‑law 2025‑028 for municipal support services enforcement and canine control contract (6‑1)
• Approved By‑law 2025‑029 fire protection agreement with Town of Hanover – carried
• Approved internal posting for Part‑Time Deputy Fire Chief – carried
• Approved 2025 organization chart – carried
• Directed clerk to advertise Eco Park Phase 1 property for sale – carried

Council Meeting - Special

The Special Council meeting will present the 2025 Budget Draft 3 to the public, then move to a Committee of the Whole for detailed discussion and to receive staff reports. The Council will adopt a by‑law confirming the proceedings of the special meeting. No other decisions are listed.

• 2025 Budget Presentation (FIN2025-012 – Draft 3)
• Open Forum for public comments
• Committee of the Whole discussion of the 2025 Budget Draft 3
• Staff Report FIN2025-012 received for information
• By‑law 2025-034 confirming the special council meeting

The Committee of the Whole and Council approved a 1% tax‑rate increase to fund the general roads reserve. They added the Sideroad 24 micro‑surfacing project for $209,000 and removed the Holstein Sand Shed replacement from the draft budget. The Council also received the 2025 Budget Draft 3 staff report, directed staff to proceed with administrative actions, and confirmed by‑law 2025‑034. The meeting was adjourned at 7:43 PM.

• Fund general roads reserve with 1% tax increase – carried (7‑0)
• Add Sideroad 24 micro‑surfacing project $209,000 – carried (7‑0)
• Remove Holstein Sand Shed replacement project from draft budget – carried
• Receive Staff Report FIN2025‑012 (2025 Budget Draft 3) for information – carried
• Direct staff to proceed with all necessary administrative actions – carried
• Confirm by‑law 2025‑034 confirming meeting proceedings – carried
• Adjourn meeting at 7:43 PM – carried

Downtown Dundalk Revitalization Taskforce

The taskforce will review self‑assessment reports on downtown performance, student first‑impression findings, and examples of revitalization plans from other communities. It will also conduct a visioning exercise and a quick‑wins brainstorming session to identify immediate improvement ideas. No formal decisions are listed for this meeting.

• Review of Downtown Self‑Assessment SCORE Card and related reports
• Presentation of University of Waterloo student first‑impression reports
• Discussion of downtown revitalization examples from Uxbridge and Ripley
• Visioning exercise for future downtown development
• Quick‑wins exercise to identify short‑term actions

Council Meeting - Special

Council will meet in a Committee of the Whole to discuss the second draft of the 2025 budget and various recreation plans. The meeting includes reports from the Treasurer and the Recreation Manager.

• FIN2025-008: 2025 Budget - Draft 2
• REC2025-002: Presentation of Recreation Plan
• By-law 2025-026: Confirming March 5, 2025 Special Council Meeting

Council Meeting

The Township of Southgate Council will meet to discuss road management, enforcement policies, and administrative appointments. The body will also hold a closed session to address litigation and HR matters.

• Proposed award of $27,500 plus HST to Triton Engineering Services Limited for the 2025 Road Management Study
• Implementation of recommended options in Staff Report BES2025-004 regarding Enforcement Policies
• By-law 2025-023 to appoint a Deputy Division Registrar and a Deputy Issuer of Marriage Licences
• Discussion on 2026 Municipal Election electronic voting vendor (CL2025-007)
• Review of 2024 Year-End reports from the Fire Department and Grey Bruce OPP

Committee of Adjustment

The Southgate Committee of Adjustment will consider application A1-25 from Wendy and Eppe Bos. The staff report PL2025-019 recommends approving a minor variance that reduces the required 120‑metre distance from the Wetland Protection Zone, allowing a 63 m² addition with a secondary apartment at 085351 Grey Road 14. Approval is subject to compliance with the Agricultural‑1 Zone and any permits from the Saugeen Valley Conservation Authority. The agenda also includes routine items such as call to order, agenda confirmation, pecuniary interest declaration, and adoption of the January 22 minutes.

• Minor Variance A1-25: reduce 120 m wetland setback for 63 m² dwelling addition at Grey Road 14
• Staff Report PL2025-019 supporting the variance
• Public hearing documents: application, drawings, notice of hearing
• Comments received from County of Grey, Historic Saugeen Metis, and Public Works
• Conditions requiring compliance with Agricultural‑1 Zone and Saugeen Valley Conservation Authority permits

Southgate Public Library Board

The Southgate Public Library Board accepted a budget amendment to convert a new position to part‑time at a cost of $36,342 and will forward the revised totals to Council. The Board also approved amendments to the Patron Code of Conduct and rescinded the Unattended Child Policy while adopting the amended Safe Child Policy. Minutes from the January 16 and February 12, 2025 meetings were adopted, and the consent agenda items were received as information.

• Approve $36,342 budget change to make a new position part‑time
• Approve amendments to the Patron Code of Conduct
• Rescind the Unattended Child Policy and adopt the amended Safe Child Policy
• Adopt minutes from the January 16 and February 12, 2025 meetings
• Receive consent agenda items dated February 20, 2025 as information

Council Meeting

The Southgate Council will discuss a township-wide Zoning By-law amendment that updates definitions and setbacks for decks and accessory structures. The meeting also includes approvals for several service agreements and contracts, such as a water‑rates study and road‑maintenance tenders. Additional items include adopting minutes, receiving updates from community health and conservation delegations, and considering various planning by‑laws.

• C32-24 Zoning By-law amendment for decks and accessory structures (townwide)
• By-law 2025-017 appointing Grey Sauble Conservation Authority for source water protection risk management services
• By-law 2025-018 agreement with L & M Food Market (Foodland)
• Award of Dundalk Water/Wastewater Rates Study to Watson & Associates for $33,816.00
• Road‑maintenance tenders: H Bye Construction ($158,160) and Donegans Haulage Limited ($534,000)

Council Meeting - Special

Council will meet in a Committee of the Whole to discuss the first draft of the 2025 budget and various recreation plans. The body will review staff reports from the Treasurer and Recreation Manager.

• FIN2025-006: 2025 Budget - Draft 1
• REC2025-002: Presentation of Recreation Plan
• By-law 2025-021: Confirming the February 19, 2025 Special Council Meeting

Southgate Public Library Board - Special

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, discussions, or agenda items are listed.

Council Meeting

The Southgate Council will consider several by‑law motions, including an amendment to the Zoning By‑law to permit additional residential units. It will also adopt a new Site Plan Control By‑law, a Fees and Charges By‑law, and approve a grant of $2,500 to the Dundalk Dance Association. Additionally, the council will receive a proposal to relocate Cox Construction’s portable asphalt plant to the Holstein gravel pit.

• By‑law 2025‑009 – amendment to Zoning By‑law 19‑2002 for additional residential units (file C9‑24)
• By‑law 2025‑011 – adoption of a new Site Plan Control By‑law for the township
• By‑law 2025‑014 – adoption of the Fees and Charges By‑law for township services
• Grant of $2,500 to the Dundalk Dance Association
• Proposal for portable asphalt plant relocation to Southgate Rd 14 at the Holstein gravel pit (Cox Construction)

Property Standards Appeal Committee

The Southgate Property Standards Appeal Committee will elect a chair, adopt minutes from its October 29, 2024 meeting, and hold a hearing on an appeal concerning the property at 146345 Southgate Rd, Dundalk. The committee will review the appellant’s statements, a by‑law enforcement officer report, and then make a decision on the appeal.

• Election of Chair for the committee
• Adoption of minutes from the October 29, 2024 meeting
• Hearing of Property Standards Order Appeal for 146345 Southgate Rd 14
• Review of appellant statements and correspondence
• Consideration of By‑law Enforcement Officer Report BES2025-001

Public Planning

The Township of Southgate is holding a public meeting to discuss four applications for rezoning and land use. These proposals primarily focus on expanding on-farm diversified businesses and establishing new farm clusters.

• C35-24: Proposal to expand farm ventilation system business to 750 sq m floor area and 500 sq m outdoor storage at Con 4 SWTSR Lot 207 Pt Lots 208 and 209.
• C36-24: Proposal to rezone 4,000 sq m for small scale dry manufacturing (750 sq m floor area) and 500 sq m outdoor storage at Con 4 SWTSR Lot 231 to 233.
• C37-24: Proposal to permit a 1,784 sq m structure for organic soil additive production and future grain drying at Con 9, Pt Gore Lot A.
• C38-24: Proposal to rezone 4,760 sq m for a 750 sq m on-farm diversified use and 500 sq m outdoor storage at Con 22 S Pt lot 24 RP17R1215 Part 2.

Committee of Adjustment

The Committee of Adjustment will hold a public hearing regarding a proposed school site for the BWDSB. The body will decide on a consent application for land severance and two minor variance applications concerning road access and building height.

• Consent Application B8-24 for Dundalk Village Two Inc. at Con 1 SWTSR Lot 225 and CON 2 SWTSR Pt Lots 225 & 226
• Minor Variance A13-24 regarding lot frontage on a public street for temporary construction access
• Minor Variance A14-24 regarding a building height increase of 1.6 metres beyond the 11-metre maximum
• Election of the Committee Chair and Vice Chair for the 2025 term

Southgate Public Library Board

The agenda for the Southgate Public Library Board meeting on 2025-01-16 contains no listed items. It appears to be a placeholder with no substantive agenda items. No decisions or discussions are documented.

Council Meeting

The Township of Southgate Council will adopt By-law 2025-001, which authorizes borrowing of money to meet current municipal expenditures. The Council also approves a $4,138,235.90 interim operating spending amount, a $12,000 CIP grant for the Full Throttle Motor Speedway project pending a zoning amendment, and a rezoning amendment (By-law 2025-002) for manure storage at 192258 Southgate Sideroad 19. Additional items include a $5,340.11 direct purchase for a new procedural by‑law and a one‑year grant extension for the Canadian Fence and Hardware CIP project.

• Adopt By-law 2025-001 Borrowing By-law to authorize municipal borrowing
• Approve $4,138,235.90 interim operating expenditures (50% of 2024 operating budget)
• Allocate $12,000 CIP funding for Full Throttle Motor Speedway at 312853 Hwy 6, Durham, conditional on zoning amendment
• Pass By-law 2025-002 rezoning 192258 Southgate Sideroad 19 for manure storage setbacks
• Approve $5,340.11 direct purchase for procedural by‑law preparation by Clerks on Call