Wilmot, ON

Council Meeting

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Committee of Adjustment

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Heritage Wilmot and Castle Kilbride Advisory Committee

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Committee of Adjustment

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Heritage Wilmot and Castle Kilbride Advisory Committee

L'ordre du jour de cette réunion n'est qu'un procédurier sans aucun point spécifique à discuter ou à décider.

Committee of Adjustment

L'ordre du jour de la réunion du Comité d'ajustement du 4 novembre 2026 à Wilmot ne contient que des éléments procéduraux types et aucun élément spécifique destiné à une décision ou à une discussion. Aucune demande, audience publique ou motion n'est identifiée.

Council Meeting

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Heritage Wilmot and Castle Kilbride Advisory Committee

The provided agenda for the Heritage Wilmot and Castle Kilbride Advisory Committee meeting on November 10, 2026, contains only procedural boilerplate from the eSCRIBE system with no listed decisions, discussions, or specific items.

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, proposals, or discussion items are listed.

Heritage Wilmot and Castle Kilbride Advisory Committee

The agenda for the Heritage Wilmot and Castle Kilbride Advisory Committee meeting on December 8, 2026 contains no listed items or descriptions. No decisions, proposals, or discussions are detailed in the provided document.

Council Meeting

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Special Council Meeting

The agenda for the August 13, 2026 special meeting of the Township of Wilmot Council consists only of procedural boilerplate and embedded content placeholders. No motions, reports, bylaws, public hearings, or other actionable items are listed.

Council received report FIN-2026-07 and passed the 2026 Debenture Issuance By-Law (By-Law 2026-57), authorizing the issuance of debentures. Interest rates remain subject to change until the debt is issued and the rate is locked in for the selected term. Council also passed By-Law 2026-58 to appoint Tracy Prince as Treasurer, and By-Law 2026-59 to confirm the meeting's proceedings.

• Received report FIN-2026-07 on 2026 Debenture Issuance (carried)
• Passed By-Law 2026-57 for 2026 Issuance of Debentures (unanimous)
• Passed By-Law 2026-58 to appoint Tracy Prince as Treasurer (unanimous)
• Passed By-Law 2026-59 to confirm proceedings (unanimous)

Heritage Wilmot and Castle Kilbride Advisory Committee

Cet ordre du jour ne contient que des modèles procéduraux du logiciel eSCRIBE. Aucune décision ou discussion n'est listée.

Committee of Adjustment

L'ordre du jour de la réunion du Committee of Adjustment du Township of Wilmot le 5 août 2026 ne contient que des éléments procéduraux standards et aucun élément spécifique à discuter ou à décider.

Council Meeting

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• Aucun point substantiel fourni

Council approved the adoption of a new Township Official Plan and authorized the purchase of a new utility truck. They also approved several zoning changes and awarded two infrastructure contracts. A request for a permanent noise by-law exemption for Baden Auto Spa was denied.

• Adopted New Township of Wilmot Official Plan (4-2)
• Approved Official Plan Amendment and Zone Change for 67 Beck Street, Baden (Unanimous)
• Denied permanent noise by-law exemption for Baden Auto Spa (Unanimous)
• Approved $197,287 purchase of Medium Duty Stake Truck from Premier Truck Group (Unanimous)
• Awarded $380,925 guide rail contract to Royal Fence Limited (Unanimous)
• Awarded $176,337 culvert replacement contract to Steed and Evans Limited (Unanimous)
• Approved removal of holding symbol for 142-148 Snyder’s Road West (Unanimous)
• Appointed Harold O'Krafka as Treasurer (Carried)

Heritage Wilmot and Castle Kilbride Advisory Committee

Cet ordre du jour ne contient que des éléments procéduraux standard sans décisions ou discussions spécifiques listées.

Committee of Adjustment

Le Comité d'ajustement tiendra des audiences publiques pour trois demandes de dérogation mineure : A-10/26 au 226 Shade Street, New Hamburg ; A-11/26 au 2451 Huron Road ; et B-06/26 au 2342 Snyder's Road East. La réunion adoptera également les procès-verbaux de la réunion précédente et comprendra des éléments de procédure standard.

• Audience publique A-10/26 : 226 Shade Street, New Hamburg
• Audience publique A-11/26 : 2451 Huron Road
• Audience publique B-06/26 : 2342 Snyder's Road East
• Adoption des procès-verbaux du 3 juin 2026

The Committee of Adjustment approved a residential lot severance and a barn distance reduction. A request to increase a fence height in New Hamburg was defeated.

• Denied fence height increase from 1.98m to 2.44m at 226 Shade Street (Motion Defeated)
• Approved reduction of barn distance to nearest dwelling from 161m to 147m at 2451 Huron Road (Motion Carried)
• Approved severing 0.4ha for a new residential lot at 2342 Snyder's Road East subject to 8 conditions (Motion Carried)

Council Meeting

Le conseil examinera l'approbation d'un contrat de $4.47 millions pour le remplacement du système d'eau de Petersburg, ainsi que plusieurs modifications de zonage, une politique d'évaluation du rendement du CAO et un plan stratégique pour Castle Kilbride. Des réunions publiques auront lieu sur les changements de zonage pour les propriétés situées au 2342 Snyder's Road East, au 67 Beck Street à Baden et sur la route Gingerich à Baden.

• Attribuer un contrat de $4,473,557.45 pour le remplacement du système d'eau de Petersburg à T. Musselman Excavating Limited
• Changement de zonage au 2342 Snyder's Road East pour réduire la superficie/façade du lot pour une habitation individuelle plus une unité supplémentaire
• Modification générale du zonage pour permettre les usages résidentiels dans la zone institutionnelle 12
• Approuver le renouvellement du bail de 5 ans pour le Wilmot Seniors Woodworking and Craft Centre
• Allouer $15.85 millions sur 10 ans pour les réparations majeures des ponts et ponceaux

Council approved a major water system replacement contract for Petersburg and several zoning amendments, including a residential use change for institutional zones. They also authorized a new subdivision plan for Activa Holdings in Baden and approved a five-year lease for the Seniors Woodworking and Craft Centre.

• Approved $4,473,557.45 contract to T. Musselman Excavating for Petersburg Water System Replacement (Unanimous)
• Approved $67,649.75 geotechnical services contract to GRIT Engineering Inc. (Unanimous)
• Approved Zone Change 04/26 for 2342 Snyder’s Road East to reduce lot requirements (Unanimous)
• Approved residential use amendments for Zone 12 (Institutional) and repealed Interim Control By-law 2025-75 (Unanimous)
• Approved Draft Plan of Subdivision 30T-22602 and Zone Change 11/22 for Activa Holdings (Carried)
• Approved 5-year lease renewal for Wilmot Seniors Woodworking and Craft Centre (Unanimous)
• Approved acquisition of 15 Driver Feedback Signs from Kalitec (Unanimous)
• Approved Castle Kilbride Strategic Plan 2026-2031 (Unanimous)

Special Council Meeting

La réunion spéciale du Council examine un rapport sur le Development Charges Reduction Program. Staff recommande de ne pas soumettre de demande, mais de surveiller les futures opportunités de financement. La réunion comprend également des points procéduraux et un règlement confirmatif.

• 7.1 Development Charges Reduction Program : Staff recommande de ne pas faire de demande ; surveiller les futures annonces

Council directed staff not to apply for the Development Charges Reduction Program, citing lack of rural municipal status definition. Staff will monitor future provincial funding opportunities for rural communities and report back.

• Approved not applying for Development Charges Reduction Program (unanimous)
• Directed staff to monitor future rural funding announcements (unanimous)

Committee of Adjustment

Le Comité d'ajustement de Wilmot tiendra des audiences publiques et votera sur quatre demandes de dérogation mineure aux règlements de zonage. Les propriétés sont situées au 86 Snyder's Road East, Baden; au 68 Shephard Place, New Hamburg; au 57 Trussler Road; et au 71 Hillfield Drive, New Hamburg. Chaque demande cherche à obtenir une réduction des marges de recul ou des unités d'habitation supplémentaires.

• A-06/26 : réduire la marge de recul avant à 0,6 m au 86 Snyder's Road East
• A-07/26 : permettre une entrée directe vers l'unité d'habitation attenante au 68 Shephard Place
• A-08/26 : permettre une unité d'habitation détachée plus près de la route au 57 Trussler Road
• A-09/26 : augmenter la hauteur du bâtiment accessoire à 7,5 m au 71 Hillfield Drive

Committee of the Whole

Le Comité de l'ensemble examinera et pourrait approuver un plan de capital de 10 ans allouant 15,85 M$ pour la réparation de ponts et de ponceaux, ainsi que 1,16 M$ pour des réparations opérationnelles. Ils examineront également la création de postes de gestionnaire des communications et de gestionnaire des revenus, l'approbation d'un bail de cinq ans pour le Wilmot Seniors Woodworking and Craft Centre, et l'octroi d'exemptions de feux d'artifice pour deux terrains de camping.

• 15 851 400 $ pour la réparation de capital des ponts/ponceaux OSIM non partagés sur 10 ans
• 1 160 500 $ pour les réparations opérationnelles de ponts/ponceaux sur 10 ans
• Création du poste de gestionnaire des communications, de l'engagement public et des initiatives stratégiques (cible : octobre 2026)
• Création du poste de gestionnaire des revenus (cible : juillet 2026)
• Renouvellement du bail de cinq ans pour le Wilmot Seniors Woodworking and Craft Centre

Council unanimously approved a motion delaying the Region of Waterloo's proposed additional 15 L/s groundwater pumping until a clear policy and appeal process exists to protect private well owners. Council also approved a staff report to proceed with filling a Manager of Communications role, referred the position to the 2027 budget, and approved a Manager of Revenue role similarly. Other approvals included a 5-year lease renewal for the Wilmot Seniors Woodworking and Craft Centre, a Castle Kilbride Strategic Plan, 15 driver feedback signs, and bridge and culvert capital investments.

• Delayed Region's additional 15 L/s groundwater pumping until well owner policy in place (unanimous)
• Approved filling Manager of Communications role, referred to 2027 budget (carried)
• Approved Manager of Revenue role, referred to 2027 budget (carried)
• Approved Castle Kilbride Strategic Plan 2026-2031 (unanimous)
• Approved 15 driver feedback signs from Kalitec (unanimous)
• Referred increased bridge/culvert investments to 2027 budget and 10-year capital plan (unanimous)
• Approved 5-year lease renewal for Wilmot Seniors Woodworking and Craft Centre (unanimous)
• Approved fireworks by-law exemptions for two campgrounds (unanimous)

Council Meeting

Le conseil décidera des taux d'imposition foncière finaux de 2026 et des dates d'échéance. La réunion comprend également l'approbation de plusieurs contrats d'infrastructure coûteux, le remplacement de véhicules et des mises à jour des politiques relatives aux élections municipales et aux relations avec le personnel.

• Établissement des taux d'imposition finaux de 2026 (Règlement 2026-26)
• Attribution d'un contrat de 504 540 $ à Brantco Construction pour le programme annuel d'enrobé bitumineux à chaud
• Attribution d'un contrat de 274 417 $ à Capital Sewer Services Inc. pour le rechemisage sanitaire sur Centennial, Hillview Crescent et Huron Street
• Achat d'un camion-benne à double essieu et d'une chasse-neige pour 421 940 $ et d'un camion à ridelles pour 155 790 $
• Approbation de 89 556 $ pour une évaluation structurelle de la toiture en bois de l'aréna de New Hamburg

Council awarded the annual hot mix asphalt program tender to Brantco Construction for $504,540 and approved a $274,417 sanitary relining contract. Several equipment purchases were authorized, including a $421,940 dump truck and a $155,791 stake truck. Council also adopted 2026 tax rates, revised the Council-Staff Relations Policy, and changed regular meeting start times to 6:00 PM effective July 27, 2026.

• Approved annual hot mix asphalt program contract to Brantco Construction for $504,540 (unanimous)
• Approved sanitary relining project contract to Capital Sewer Services for $274,417 (unanimous)
• Approved arena roof structural assessment contract to Wood Research and Development for $89,556 (unanimous)
• Authorized purchase of tandem axle dump truck from Viking-Cives for $421,940 (unanimous)
• Authorized purchase of medium duty stake truck from Altruck for $155,791 (unanimous)
• Approved 2026 tax levy rates and due dates (unanimous)
• Adopted revised Council-Staff Relations Policy (unanimous)
• Changed regular council meeting start time to 6:00 PM effective July 27, 2026 (carried)

Special Council Meeting

Cette réunion spéciale du conseil comprend une réunion publique statutaire pour discuter du projet de nouveau Plan officiel du canton de Wilmot. Le conseil recevra le rapport DS-2026-07 à titre d'information et examinera un règlement de confirmation pour les délibérations.

• Réunion publique sur le projet de nouveau Plan officiel du canton de Wilmot (DS-2026-07)

Council received the Draft New Township of Wilmot Official Plan for information. The final draft and a feedback compendium will be released at end of June and brought forward for consideration on July 24, 2026. A tracked changes version of the final draft will also be provided.

• Received DS-2026-08 Draft Official Plan for information (unanimous)
• Adopted amendment requiring final draft and feedback compendium publicly available end of June, considered July 24 (carried)
• Adopted amendment requiring tracked changes version of final draft (unanimous)

Heritage Wilmot and Castle Kilbride Advisory Committee

Le Comité consultatif du patrimoine de Wilmot et de Castle Kilbride votera sur l'approbation du plan stratégique de Castle Kilbride 2026-2031 et l'autorisation d'une réimpression de livre de 4 042 $ provenant du fonds en fiducie. Ils décideront également d'une proposition de murale au 118, rue Peel, à New Hamburg, et recevront des mises à jour sur les désignations patrimoniales des propriétés, les ponts et le 150e anniversaire.

• Approuver la murale proposée au 118, rue Peel, à New Hamburg, mettant en valeur des images historiques du centre-ville
• Approuver le plan stratégique de Castle Kilbride 2026-2031
• Autoriser une réimpression de livre de 4 042 $ provenant du Fonds en fiducie de Castle Kilbride
• Recevoir une mise à jour sur la désignation patrimoniale de la propriété
• Recevoir une mise à jour sur le sous-comité des ponts du canton de Wilmot

Committee of Adjustment

Le Comité d'ajustement tiendra une audience publique sur la demande A-05/26 pour permettre une augmentation de la hauteur d'une construction accessoire de 4,5 m à environ 5,05 m au 1741 Tye Road à Haysville. La réunion comprend également l'adoption du procès-verbal précédent et des points de procédure standard.

• Audience publique pour A-05/26 : augmentation de la hauteur de la construction accessoire au 1741 Tye Road à 5,05 m

The Committee of Adjustment approved a variance to increase the maximum allowable height of an accessory building at 1741 Tye Road from 4.5 metres to approximately 5.05 metres. The motion was carried. No other substantive decisions were made.

• Approved height variance for accessory building at 1741 Tye Road (motion carried)

Special Council Meeting

Le Conseil décidera de participer à un appel d'offres coopératif pour le Programme annuel de traitement de surface 2026, approuvant un contrat de 369 710 $ avec Walker Construction Limited. Il examinera également la nomination de Frank Heinrich comme agent d'application des règlements. La séance comprend une séance à huis clos et d'autres points de procédure.

• Approuver le contrat de traitement de surface de 369 710 $ avec Walker Construction Limited
• Nommer Frank Heinrich comme agent d'application des règlements (Règlement 2026-34)
• Séance à huis clos pour discuter de questions confidentielles
• Adoption du règlement de confirmation 2026-32

Council approved the Township's participation in a co-operative tender with Blandford-Blenheim for the 2026 Annual Surface Treatment Program by Walker Construction Limited for $369,710 plus HST. A by-law was also passed to appoint Frank Heinrich as a by-law enforcement officer.

• Approved $369,710 surface treatment contract with Walker Construction (unanimous)
• Passed by-law to appoint Frank Heinrich as by-law enforcement officer (unanimous)

Committee of the Whole

Le Comité plénier examinera des articles de consentement, notamment des subventions communautaires, des contrats d'infrastructure et des mises à jour de politiques. Les décisions clés incluent l'attribution d'un contrat de 89 556 $ pour une évaluation structurelle du toit en bois du New Hamburg Arena, l'approbation du programme annuel d'enrobé bitumineux à chaud pour 504 540 $, et l'attribution d'un projet de réhabilitation sanitaire de 274 417 $. Le Conseil examinera également une proposition de politique sur les relations entre le Conseil et le personnel ainsi que des modifications au Règlement de procédure.

• Approuver les bénéficiaires des subventions communautaires de 2026 (liste à l'annexe A)
• Attribuer 89 556 $ à Wood Research and Development pour l'évaluation du toit en bois du New Hamburg Arena
• Attribuer 504 540 $ à Brantco Construction pour le programme annuel d'enrobé bitumineux à chaud
• Attribuer 274 417 $ à Capital Sewer Services pour la réhabilitation sanitaire de Centennial/Hillview/Huron
• Approuver le plan de conception et de financement pour le passage pour piétons commémoratif des anciens combattants sur la rue Huron (15 000 $ donnés)

Council approved the 2026 Community Grants program, allocating $1,500 to the Wilmot Girls Hockey Association via amendment. The Veterans Commemorative Crosswalk design on Huron Street was approved, contingent on receiving $15,000 in donated funding. Two reports on council-staff relations and procedural bylaw were referred back to staff for further input.

• Approved 2026 Community Grants as recommended with $1,500 allocated to Wilmot Girls Hockey Association (unanimous)
• Approved Veterans Commemorative Crosswalk design on Huron Street, contingent on $15,000 donated funding (unanimous)
• Referred Council-Staff Relations Policy report back to staff for feedback incorporation (unanimous)
• Referred Procedural By-law Review report back to staff for feedback on meeting structure and notice provisions (unanimous)
• Accepted Readers Choice – Best Swimming Lessons Instruction (Platinum) award (procedural)
• Accepted Lifesaving Society Leadership Training Award (procedural)

Dangerous Dog Designation Appeal Committee

Cet ordre du jour ne contient qu'un contenu procédural standard. Aucun point, décision ou discussion spécifique n'est listé.

Council Meeting

Le conseil votera sur l'augmentation de la rémunération annuelle du maire à 50 076,57 $ et celle des conseillers à 25 215,25 $ pour le mandat 2026-2030. Ils décideront également d'un changement de zonage pour le 53-75 Brubacher Street à Baden et d'une licence de 20 ans pour les statues du Prime Ministers Path avec une dépense unique de 78 000 $. D'autres points incluent de nouvelles politiques de commandite, de droits de dénomination et de dons, ainsi que la levée d'une interdiction de 1994 sur les mariages à l'intérieur du Castle Kilbride.

• Rémunération du conseil : maire +10 651,57 $ pour atteindre 50 076,57 $, conseillers +3 343,25 $ pour atteindre 25 215,25 $
• Changement de zonage pour le 53-75 Brubacher Street, Baden : réduction de la superficie minimale des lots et du retrait latéral
• Prime Ministers Path : licence de 20 ans à Createscape, 78 000 $ pour la réinstallation des statues
• Nouvelles politiques de commandite, de droits de dénomination et de dons pour les actifs municipaux
• Annulation de l'interdiction de 1994 sur les mariages et les photos de mariage à l'intérieur du Castle Kilbride

Council granted custody of township-owned prime minister statues to Createscape Waterloo Region for 20 years and approved a licence of occupancy, committing up to $78,000 for reinstallation costs (using $12,800 in public donations). A zone change application for residential development at 53-75 Brubacher Street, Baden was approved. Council also adopted a refreshed Corporate Communications Strategy and approved increases to council remuneration for the 2026-2030 term.

• Approved zone change application for 53-75 Brubacher St, Baden (unanimous)
• Granted custody of prime minister statues to Createscape for 20 years with licence of occupancy (unanimous)
• Committed $78,000 for statue reinstallation, with $12,800 in donations applied (unanimous after amendment)
• Approved refreshed Corporate Communications Strategy (carried)
• Approved council remuneration increase: Mayor +$10,651.57, Councillors +$3,343.25
• Approved five-year agreement renewal with Garden Wilmot
• Rescinded ban on interior weddings at Castle Kilbride
• Adopted electronic signatures policy

Prime Ministers Path Community Steering Committee

L'ordre du jour de la réunion du comité directeur de la communauté du chemin des Premiers ministres (Prime Ministers Path Community Steering Committee) du 15 avril 2026 ne contient que des formalités procédurales. Aucune décision ou discussion spécifique n'est listée.

Special Council Meeting

Le conseil tiendra une séance à huis clos en vertu de l'article 239(2)(k) pour discuter des transferts de propriété liés au chemin Prime Ministers Path. Par la suite, ils se réuniront à nouveau en séance publique pour examiner un règlement municipal nommant un chef des pompiers et un coordonnateur de la gestion des urgences, et pour confirmer les délibérations de la réunion.

• Séance à huis clos concernant les transferts de propriété du chemin Prime Ministers Path
• Règlement municipal 2026-21 nommant Scott Pipe au poste de chef des pompiers et de CEMC
• Règlement municipal 2026-22 confirmant les délibérations

Council approved $90,000 in capital from the Infrastructure Reserve for septic system remediation at the New Dundee Community Centre (unanimous). Council also appointed Scott Pipe as Fire Chief and Emergency Management Coordinator. A closed session discussed property conveyances related to the Prime Ministers Path with staff directed to proceed.

• Approved $90,000 for New Dundee Community Centre septic remediation (unanimous)
• Appointed Scott Pipe as Fire Chief and Emergency Management Coordinator (unanimous)
• Received closed session report on Prime Ministers Path property conveyances and directed staff to proceed

Committee of the Whole

Le Comité plénier examinera plusieurs demandes de zonage à Baden et mettra à jour les politiques municipales. Les décisions clés incluent l'ajustement de la rémunération du conseil et le renouvellement d'une entente quinquennale avec Garden Wilmot.

• Augmentation proposée du salaire de base annuel du maire à $50,076.57 et des conseillers à $25,215.25
• Demande de changement de zonage pour le 53-75, rue Brubacher, Baden
• Demande de lotissement et de changement de zonage pour Activa Holdings, Baden
• Proposition de lever l'interdiction de 1994 sur les mariages intérieurs et la photographie au Castle Kilbride
• Nouvelles politiques concernant le parrainage municipal, les droits de dénomination et les dons

Council approved increases to base annual remuneration for the 2026-2030 term: mayor's salary rises by $10,651.57 to $50,076.57, and councillors' by $3,343.25 to $25,215.25. A comparative analysis of remuneration is to be completed in 2027. Additionally, Council rescinded the 1994 ban on interior weddings at Castle Kilbride, directed staff to present by-laws for electronic signatures, a renewal of the Garden Wilmot agreement, and new sponsorship/naming rights policies. Two zoning and subdivision applications were received for information only, with no final decisions made.

• Approved mayor's remuneration increase to $50,076.57 (unanimous)
• Approved councillors' remuneration increase to $25,215.25 (unanimous)
• Rescinded 1994 ban on interior weddings at Castle Kilbride (unanimous)
• Directed staff to present by-law for electronic signatures policy (unanimous)
• Directed staff to present by-law for five-year Garden Wilmot agreement (unanimous)
• Directed staff to present by-laws for sponsorship, naming rights, and donation policies (unanimous)
• Received zone change application 01/26 for 53-75 Brubacher Street as information (unanimous)
• Received draft plan of subdivision 30T-22602 and zone change 11-22 for Activa Holdings as information (unanimous)

Prime Ministers Path Community Steering Committee

The Prime Ministers Path Community Steering Committee meeting on 2026-04-01 has no agenda items listed. No decisions or discussion topics are documented in the agenda.

The committee adopted the agenda and the March 4, 2026 minutes. The presented site plan was accepted as Site Plan 1.0. An additional meeting was scheduled for April 15, 2026 to discuss renaming the project.

• Agenda adopted (Carried)
• March 4, 2026 minutes adopted (Carried)
• Site plan accepted as Site Plan 1.0 (Carried)
• Additional meeting scheduled for April 15, 2026 to discuss project renaming (Scheduled)

Committee of Adjustment

The Committee of Adjustment will hold public hearings to decide on three land-use submissions. These include requests for accessory building modifications and a lot addition involving infrastructure requirements.

• A-03/26: Request to increase lot coverage to 50% and accessory building height to 7.5 metres at 69 Snyder's Road West, Baden
• A-04/26: Request to increase accessory building area to approximately 123% of main building coverage at 2258 & 2285 Huron Road
• B-05/26: Request to sever 391.9m2 for a lot addition at 63 Benjamin Street, New Dundee, requiring watermain replacement on Benjamin Street

Council Meeting

Council will review a draft Official Plan regarding growth targets and intensification. The body is also considering the appointment of a Municipal Sustainability Manager and the adoption of 2026 municipal election policies.

• By-law 2026-20 to appoint Christopher Cleave as Fire Chief and Community Emergency Management Coordinator
• Proposed one-year contract for a Municipal Sustainability Manager shared with Township of Wellesley
• Draft Official Plan Direction on Growth Target and Intensification
• Proposal to repurpose Rescue 627 as a Rehabilitation Apparatus for firefighter health and safety
• By-law to deem Registered Plan 627 (Lots 134 and 134) not to be part of a plan of subdivision

Council adopted the agenda and a consent agenda of eight items unanimously. It approved the 2026 Work Plan and directed staff to hire a one‑year Municipal Sustainability Manager contract. The council also instructed staff to prepare by‑laws for an election recount policy and use of municipal resources during elections. Finally, staff were directed to complete the final design of the Petersburg Water System in phased stages and recommend funding for the concrete sidewalk in the 2027 capital budget.

• Adopted agenda (motion carried unanimously)
• Amended minutes of Jan 29 and Feb 9 2026 special meetings – motion defeated
• Approved consent agenda items 13.1‑13.8 (motion carried unanimously)
• Endorsed 2026 Work Plan (motion carried unanimously)
• Directed staff to fill a one‑year Municipal Sustainability Manager contract (motion carried unanimously)
• Directed staff to present by‑laws for election recount and resource‑use policies (motion carried unanimously)
• Directed staff to complete final design of Petersburg Water System with multi‑phase approach and recommend 2027 sidewalk funding (motion carried unanimously)

Prime Ministers Path Community Steering Committee

The Prime Ministers Path Community Steering Committee is meeting to discuss items from various working groups. The committee will also review and potentially adopt the minutes from the February 4, 2026 meeting.

• Discussion on Governance and Policy
• Discussion on Education
• Discussion on Site Plan/ Community Garden
• Discussion on Communities Engagement
• Discussion on Fundraising

The committee adopted the agenda and the minutes from the February 4, 2026 meeting. A motion was carried to bring forward a Site Plan 1.0 and recommendations for the draft agreements with Createscape Waterloo Region to be considered at the April 1 meeting.

• Adopted agenda (carried)
• Adopted February 4, 2026 minutes (carried)
• Approved motion to present Site Plan 1.0 and draft‑agreement recommendations at April 1 meeting (carried)

Committee of the Whole

The Committee of the Whole will consider several reports, including a fire‑service proposal to retain and convert Rescue 627 into a dedicated rehabilitation unit without requesting capital funds for 2026. The council will also receive a consent agenda item on a tree‑planting project, a traffic and parking by‑law amendment request, an infrastructure asset condition report for sanitary and water systems, and an annual review of the Heritage and Castle Kilbride Advisory Committee.

• Consent Agenda Item 10.1 – Mannheim Carolinian Corner Let’s Tree Wilmot Planting (information report).
• Report FS-2026-01 – Repurpose Rescue 627 to Rehab Apparatus; authorize retention and repurpose, no 2026 capital funds requested.
• Report IS-2026-04 – Traffic and Parking By‑Law Amendment; staff directed to present amendment to By‑Law 2016‑52.
• Report IS-2026-08 – Infrastructure Asset Condition and Investment Needs for Sanitary and Water; refer program to 10‑year capital forecast.
• Report DC-2026-02 – Wilmot Heritage and Castle Kilbride Advisory Committee Annual Review (information report).

The Committee of the Whole unanimously approved several items. It authorized the Fire Service to keep Rescue 627 and convert it to a dedicated rehabilitation unit without requesting capital funds for 2026. It also directed staff to review a parking amendment on McFadyen Street, refer water and sanitary sewer repairs to the 10‑year capital forecast, and begin an internal review of council remuneration for 2027‑2030.

• Approved Consent Agenda Items 10.1 & 10.2 (unanimous)
• Authorized Fire Service to retain Rescue 627 as a rehab apparatus, no 2026 capital funds (unanimous)
• Confirmed commitment to resources for Drinking Water Quality Management Standard (unanimous)
• Directed staff to further review McFadyen Street parking amendment and report back (unanimous)
• Directed staff to present a by‑law amendment to By‑Law 2016‑52 for future consideration (unanimous)
• Referred watermain and sanitary sewer repair program to the 10‑year capital forecast (unanimous)
• Directed staff to initiate an Internal Administrative Review of council remuneration for 2027‑2030 (unanimous)
• Received Wilmot Heritage and Castle Kilbride Advisory Committee report for information (unanimous)

Council Meeting

The Wilmot Council is meeting to discuss a final report on service delivery and organizational review. The body is also considering infrastructure projects including a new fire station and EV charging station, as well as drainage and police camera agreements.

• Allocation of approximately $12,500 in municipal accommodation tax for a New Hamburg tourism feasibility study
• Schematic design and cost estimate for Wilmot Fire Station 3 and Park & Facility Operations Centre at 30 Neville Street
• Proposed agreement with Grand River Energy for a Level 3 Electric Vehicle Charging Station at the Wilmot Recreation Complex
• Proposed agreement with Waterloo Regional Police Services to install CCTV cameras on municipal property
• Adoption of the Engineer's Report and provisional by-law 2026-10 for the Petersburg Drain

The Council approved all consent‑agenda items, including receiving a report on a Level 3 electric‑vehicle charging station and directing staff to draft a by‑law to approve the station at the Wilmot Recreation Complex. It also adopted the Winter Operations Plan and Minimum Maintenance Standards for township roadways. Additionally, staff were authorized to implement near‑term recommendations of the Service Delivery and Organizational Review using existing resources and to report back in Q2 2026.

• Approved Consent Agenda Items 12.1‑12.4 (unanimous)
• Received report and directed staff to bring forward a by‑law for a Level 3 EV charging station at the Wilmot Recreation Complex (unanimous)
• Received report and directed staff to incorporate future fire‑station phases into the 10‑Year Capital Plan (unanimous)
• Adopted Minimum Maintenance Standards for township roadways (unanimous)
• Endorsed implementation of the Winter Operations Plan (unanimous)
• Authorized staff to implement near‑term Service Delivery Review recommendations with current resources (unanimous)
• Directed staff to present a by‑law authorizing the Mayor and Clerk to execute the Housing‑Enabling Water Systems Fund agreement (unanimous)
• Adopted minutes of previous meetings (unanimous)

Heritage Wilmot and Castle Kilbride Advisory Committee

The Heritage Wilmot and Castle Kilbride Advisory Committee will review 2025 annual reports for both heritage sites and discuss updates for Heritage Day 2026 and the Castle Kilbride strategic plan.

• Endorse 2025 Heritage Wilmot Activities annual review
• Review Castle Kilbride 2025 Year End Review
• Receive Castle Kilbride February 2026 activities summary
• Discuss Strategic Plan for Castle Kilbride 2026-2031
• Update on Heritage Day 2026

The committee adopted the December 9, 2025 minutes and endorsed three heritage reports. It also instructed staff to investigate the cost of re‑printing the Castle Kilbride book and to explore other fundraising options. All motions were carried.

• Adopted December 9, 2025 minutes (motion carried)
• Endorsed Heritage Wilmot Activities 2025 report HCAC 01-26 (motion carried)
• Endorsed Castle Kilbride 2025 Year End Review HCAC 02-26 (motion carried)
• Received Castle Kilbride Summary of Activities HCAC 03-26 for information (motion carried)
• Directed staff to examine reprint costs for the Castle Kilbride book and other fundraising opportunities (motion carried)

Special Council Meeting

The Special Council will review amendments to the Mayor’s budget, including line‑by‑line and updated capital request forms. It will also consider three by‑laws: appointing Andrew Mechalko as Acting Fire Chief, appointing Nicole Schnurr as Acting Community Emergency Management Coordinator, and a confirmatory by‑law 2026‑09. Additional agenda items cover routine procedural matters such as calls to order, disclosures, and public comments.

• Amendments to the Mayor’s budget (line‑by‑line and capital request forms)
• By‑law 2026‑07 to appoint Acting Fire Chief Andrew Mechalko
• By‑law 2026‑08 to appoint Acting Community Emergency Management Coordinator Nicole Schnurr
• Confirmatory By‑law 2026‑09 to be read and passed

The council expressed formal concern about the Region of Waterloo's recommendation to rescind the 1980 Water Taking Policy for Wilmot Township. It requested detailed information on surplus water definitions, groundwater protection, and operating limits, and asked the region to temporarily suspend the policy until 2027. The resolution was adopted unanimously. Additional items included budget amendments and the passage of two by‑laws.

• Resolution 2026-26 – Waive notice requirements (unanimously)
• Resolution 2026-29 – Adopt water‑policy resolution requesting information, operating limits and temporary suspension of the 1980 policy until 2027 (unanimously)
• Resolution 2026-30 – Acknowledge community‑centre review and direct staff to engage residents on long‑term feasibility (unanimously)
• Resolution 2026-31 – Refer community‑centre motion to Committee of the Whole (unanimously)
• Resolution 2026-32 – Amend mayor's budget to strike Capital Budget Item #27 Fire Extinguisher Training Proposal (defeated)
• Resolution 2026-35 – Amend mayor's budget to strike Development, Conferences and Events $25,000 (unanimously)
• Resolution 2026-36 – Amend mayor's budget to insert $17,000 for a Sustainability Officer contract (defeated)
• Resolution 2026-37 – Pass By‑Laws 2026-07 (appoint Fire Chief) and 2026-08 (appoint Community Emergency Management Coordinator) (unanimously)

Prime Ministers Path Community Steering Committee

The Prime Ministers Path Community Steering Committee will consider adopting the agenda for the February 4, 2026 meeting and adopting the minutes from the January 7, 2026 meeting. The committee will review orientation materials and discuss the appointment of a student advisor. It will also consider selection criteria and a recommendation for a preferred external organization to support the project.

• Adopt the agenda for the February 4, 2026 meeting
• Adopt the minutes of the January 7, 2026 meeting
• Review orientation materials (procedural by‑law, code of conduct, governance policy)
• Discuss the role of a student advisor for the committee
• Consider selection criteria and recommendation for a preferred external organization

The steering committee adopted its agenda and the minutes from the January 7, 2026 meeting. It established four working groups (Governance and Policy, Education, Site Plan/Community Garden, Community Engagement, and Fundraising). The committee voted to recommend Createscape Waterloo Region as the external organization to assume responsibility for the Prime Ministers Path. The meeting was adjourned.

• Agenda adoption carried
• January 7, 2026 minutes adoption carried
• Working groups established (Governance and Policy, Education, Site Plan/Community Garden, Community Engagement, Fundraising)
• Recommendation to Council to select Createscape Waterloo Region carried
• Meeting adjourned carried