Wilmot, ON

Council Meeting

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Committee of Adjustment

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Heritage Wilmot and Castle Kilbride Advisory Committee

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Committee of Adjustment

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Heritage Wilmot and Castle Kilbride Advisory Committee

The agenda for this meeting is only procedural boilerplate with no specific items for discussion or decision.

Committee of Adjustment

The agenda for the November 4, 2026, Committee of Adjustment meeting in Wilmot contains only procedural boilerplate and no specific items for decision or discussion. No applications, public hearings, or motions are identified.

Council Meeting

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Heritage Wilmot and Castle Kilbride Advisory Committee

The provided agenda for the Heritage Wilmot and Castle Kilbride Advisory Committee meeting on November 10, 2026, contains only procedural boilerplate from the eSCRIBE system with no listed decisions, discussions, or specific items.

Committee of Adjustment

The provided agenda contains only procedural boilerplate and software interface text. No specific decisions, proposals, or discussion items are listed.

Heritage Wilmot and Castle Kilbride Advisory Committee

The agenda for the Heritage Wilmot and Castle Kilbride Advisory Committee meeting on December 8, 2026 contains no listed items or descriptions. No decisions, proposals, or discussions are detailed in the provided document.

Council Meeting

The provided agenda contains no listed items, resolutions, or discussions. It appears to be an empty or placeholder agenda with no concrete matters for council to decide. No decisions, contracts, or hearings are documented.

Special Council Meeting

The agenda for the August 13, 2026 special meeting of the Township of Wilmot Council consists only of procedural boilerplate and embedded content placeholders. No motions, reports, bylaws, public hearings, or other actionable items are listed.

Council received report FIN-2026-07 and passed the 2026 Debenture Issuance By-Law (By-Law 2026-57), authorizing the issuance of debentures. Interest rates remain subject to change until the debt is issued and the rate is locked in for the selected term. Council also passed By-Law 2026-58 to appoint Tracy Prince as Treasurer, and By-Law 2026-59 to confirm the meeting's proceedings.

• Received report FIN-2026-07 on 2026 Debenture Issuance (carried)
• Passed By-Law 2026-57 for 2026 Issuance of Debentures (unanimous)
• Passed By-Law 2026-58 to appoint Tracy Prince as Treasurer (unanimous)
• Passed By-Law 2026-59 to confirm proceedings (unanimous)

Heritage Wilmot and Castle Kilbride Advisory Committee

This agenda contains only procedural boilerplate from the eSCRIBE software. No decisions or discussions are listed.

Committee of Adjustment

The agenda for the Township of Wilmot Committee of Adjustment meeting on August 5, 2026, contains only procedural boilerplate and no specific items for discussion or decision.

Council Meeting

This meeting agenda contains only procedural boilerplate with no decisions or discussions listed.

• No substantive items provided

Council approved the adoption of a new Township Official Plan and authorized the purchase of a new utility truck. They also approved several zoning changes and awarded two infrastructure contracts. A request for a permanent noise by-law exemption for Baden Auto Spa was denied.

• Adopted New Township of Wilmot Official Plan (4-2)
• Approved Official Plan Amendment and Zone Change for 67 Beck Street, Baden (Unanimous)
• Denied permanent noise by-law exemption for Baden Auto Spa (Unanimous)
• Approved $197,287 purchase of Medium Duty Stake Truck from Premier Truck Group (Unanimous)
• Awarded $380,925 guide rail contract to Royal Fence Limited (Unanimous)
• Awarded $176,337 culvert replacement contract to Steed and Evans Limited (Unanimous)
• Approved removal of holding symbol for 142-148 Snyder’s Road West (Unanimous)
• Appointed Harold O'Krafka as Treasurer (Carried)

Heritage Wilmot and Castle Kilbride Advisory Committee

This meeting agenda contains only procedural boilerplate with no specific decisions or discussions listed.

Committee of Adjustment

The Committee of Adjustment will hold public hearings for three minor variance applications: A-10/26 at 226 Shade Street, New Hamburg; A-11/26 at 2451 Huron Road; and B-06/26 at 2342 Snyder's Road East. The meeting will also adopt minutes from the previous meeting and include standard procedural items.

• Public hearing A-10/26: 226 Shade Street, New Hamburg
• Public hearing A-11/26: 2451 Huron Road
• Public hearing B-06/26: 2342 Snyder's Road East
• Adoption of June 3, 2026 minutes

The Committee of Adjustment approved a residential lot severance and a barn distance reduction. A request to increase a fence height in New Hamburg was defeated.

• Denied fence height increase from 1.98m to 2.44m at 226 Shade Street (Motion Defeated)
• Approved reduction of barn distance to nearest dwelling from 161m to 147m at 2451 Huron Road (Motion Carried)
• Approved severing 0.4ha for a new residential lot at 2342 Snyder's Road East subject to 8 conditions (Motion Carried)

Council Meeting

The council will consider approving a $4.47 million contract for the Petersburg water system replacement, along with several zoning amendments, a CAO performance appraisal policy, and a strategic plan for Castle Kilbride. Public meetings will be held on zoning changes for properties at 2342 Snyder's Road East, 67 Beck Street in Baden, and Gingerich Road in Baden.

• Award $4,473,557.45 contract for Petersburg Water System Replacement to T. Musselman Excavating Limited
• Zone change at 2342 Snyder's Road East to reduce lot area/frontage for a single dwelling plus additional unit
• General zoning amendment to allow residential uses in Institutional Zone 12
• Approve 5-year lease renewal for Wilmot Seniors Woodworking and Craft Centre
• Allocate $15.85 million over 10 years for bridge and culvert capital repairs

Council approved a major water system replacement contract for Petersburg and several zoning amendments, including a residential use change for institutional zones. They also authorized a new subdivision plan for Activa Holdings in Baden and approved a five-year lease for the Seniors Woodworking and Craft Centre.

• Approved $4,473,557.45 contract to T. Musselman Excavating for Petersburg Water System Replacement (Unanimous)
• Approved $67,649.75 geotechnical services contract to GRIT Engineering Inc. (Unanimous)
• Approved Zone Change 04/26 for 2342 Snyder’s Road East to reduce lot requirements (Unanimous)
• Approved residential use amendments for Zone 12 (Institutional) and repealed Interim Control By-law 2025-75 (Unanimous)
• Approved Draft Plan of Subdivision 30T-22602 and Zone Change 11/22 for Activa Holdings (Carried)
• Approved 5-year lease renewal for Wilmot Seniors Woodworking and Craft Centre (Unanimous)
• Approved acquisition of 15 Driver Feedback Signs from Kalitec (Unanimous)
• Approved Castle Kilbride Strategic Plan 2026-2031 (Unanimous)

Special Council Meeting

The special council meeting will consider a report on the Development Charges Reduction Program. Staff recommend not submitting an application, but to monitor future funding opportunities. The meeting also includes procedural items and a confirmatory by-law.

• 7.1 Development Charges Reduction Program: Staff recommend not applying; monitor future announcements

Council directed staff not to apply for the Development Charges Reduction Program, citing lack of rural municipal status definition. Staff will monitor future provincial funding opportunities for rural communities and report back.

• Approved not applying for Development Charges Reduction Program (unanimous)
• Directed staff to monitor future rural funding announcements (unanimous)

Committee of Adjustment

The Wilmot Committee of Adjustment will hold public hearings and vote on four applications for minor variances to zoning bylaws. The properties are at 86 Snyder's Road East, Baden; 68 Shephard Place, New Hamburg; 57 Trussler Road; and 71 Hillfield Drive, New Hamburg. Each application seeks permission for setback reductions or additional dwelling units.

• A-06/26: reduce front yard setback to 0.6m at 86 Snyder's Road East
• A-07/26: allow direct entrance to attached dwelling unit at 68 Shephard Place
• A-08/26: allow detached dwelling unit closer to road at 57 Trussler Road
• A-09/26: increase accessory building height to 7.5m at 71 Hillfield Drive

Committee of the Whole

The Committee of the Whole will review and potentially approve a 10-year capital plan allocating $15.85M for bridge and culvert repairs, plus $1.16M for operational repairs. They will also consider creating a Manager of Communications and a Manager of Revenue positions, approving a five-year lease for the Wilmot Seniors Woodworking and Craft Centre, and granting fireworks exemptions for two campgrounds.

• $15,851,400 for capital repair of non-shared OSIM bridges/culverts over 10 years
• $1,160,500 for operational repairs of bridges/culverts over 10 years
• Creation of Manager of Communications, Public Engagement & Strategic Initiatives (target Oct 2026)
• Creation of Manager of Revenue (target July 2026)
• Five-year lease renewal for Wilmot Seniors Woodworking and Craft Centre

Council unanimously approved a motion delaying the Region of Waterloo's proposed additional 15 L/s groundwater pumping until a clear policy and appeal process exists to protect private well owners. Council also approved a staff report to proceed with filling a Manager of Communications role, referred the position to the 2027 budget, and approved a Manager of Revenue role similarly. Other approvals included a 5-year lease renewal for the Wilmot Seniors Woodworking and Craft Centre, a Castle Kilbride Strategic Plan, 15 driver feedback signs, and bridge and culvert capital investments.

• Delayed Region's additional 15 L/s groundwater pumping until well owner policy in place (unanimous)
• Approved filling Manager of Communications role, referred to 2027 budget (carried)
• Approved Manager of Revenue role, referred to 2027 budget (carried)
• Approved Castle Kilbride Strategic Plan 2026-2031 (unanimous)
• Approved 15 driver feedback signs from Kalitec (unanimous)
• Referred increased bridge/culvert investments to 2027 budget and 10-year capital plan (unanimous)
• Approved 5-year lease renewal for Wilmot Seniors Woodworking and Craft Centre (unanimous)
• Approved fireworks by-law exemptions for two campgrounds (unanimous)

Council Meeting

Council will decide on the final 2026 property tax rates and due dates. The meeting also includes approvals for several high-cost infrastructure contracts, vehicle replacements, and updates to municipal election and staff relations policies.

• Establishment of 2026 final tax levy rates (By-law 2026-26)
• Award of $504,540 contract to Brantco Construction for Annual Hot Mix Asphalt Program
• Award of $274,417 contract to Capital Sewer Services Inc. for sanitary relining on Centennial, Hillview Crescent, and Huron Street
• Purchase of a tandem axle dump truck and snowplow for $421,940 and a stake truck for $155,790
• Approval of $89,556 for a structural assessment of the New Hamburg Arena timber roof

Council awarded the annual hot mix asphalt program tender to Brantco Construction for $504,540 and approved a $274,417 sanitary relining contract. Several equipment purchases were authorized, including a $421,940 dump truck and a $155,791 stake truck. Council also adopted 2026 tax rates, revised the Council-Staff Relations Policy, and changed regular meeting start times to 6:00 PM effective July 27, 2026.

• Approved annual hot mix asphalt program contract to Brantco Construction for $504,540 (unanimous)
• Approved sanitary relining project contract to Capital Sewer Services for $274,417 (unanimous)
• Approved arena roof structural assessment contract to Wood Research and Development for $89,556 (unanimous)
• Authorized purchase of tandem axle dump truck from Viking-Cives for $421,940 (unanimous)
• Authorized purchase of medium duty stake truck from Altruck for $155,791 (unanimous)
• Approved 2026 tax levy rates and due dates (unanimous)
• Adopted revised Council-Staff Relations Policy (unanimous)
• Changed regular council meeting start time to 6:00 PM effective July 27, 2026 (carried)

Special Council Meeting

This special council meeting includes a statutory public meeting to discuss the draft new Township of Wilmot Official Plan. Council will receive report DS-2026-07 for information and consider a confirming by-law for the proceedings.

• Public meeting on Draft New Township of Wilmot Official Plan (DS-2026-07)

Council received the Draft New Township of Wilmot Official Plan for information. The final draft and a feedback compendium will be released at end of June and brought forward for consideration on July 24, 2026. A tracked changes version of the final draft will also be provided.

• Received DS-2026-08 Draft Official Plan for information (unanimous)
• Adopted amendment requiring final draft and feedback compendium publicly available end of June, considered July 24 (carried)
• Adopted amendment requiring tracked changes version of final draft (unanimous)

Heritage Wilmot and Castle Kilbride Advisory Committee

The Heritage Wilmot and Castle Kilbride Advisory Committee will vote on endorsing the Castle Kilbride Strategic Plan 2026-2031 and authorizing a $4,042 book reprint from the trust fund. They will also decide on a mural proposal at 118 Peel Street, New Hamburg, and receive updates on property heritage designations, bridges, and the 150th anniversary.

• Endorse proposed mural at 118 Peel St., New Hamburg, highlighting historic downtown images
• Endorse Castle Kilbride Strategic Plan 2026-2031
• Authorize $4,042 book reprint from Castle Kilbride Trust Fund
• Receive update on property heritage designation
• Receive update on Bridges of Wilmot Township subcommittee

Committee of Adjustment

The Committee of Adjustment will hold a public hearing on application A-05/26 to permit an accessory building height increase from 4.5m to about 5.05m at 1741 Tye Road in Haysville. The meeting also includes adoption of previous minutes and standard procedural items.

• Public hearing for A-05/26: increase accessory building height at 1741 Tye Road to 5.05m

The Committee of Adjustment approved a variance to increase the maximum allowable height of an accessory building at 1741 Tye Road from 4.5 metres to approximately 5.05 metres. The motion was carried. No other substantive decisions were made.

• Approved height variance for accessory building at 1741 Tye Road (motion carried)

Special Council Meeting

Council will decide on participating in a co-operative tender for the 2026 Annual Surface Treatment Program, approving a $369,710 contract with Walker Construction Limited. They will also consider appointing Frank Heinrich as a by-law enforcement officer. The meeting includes a closed session and other procedural items.

• Approve $369,710 surface treatment contract with Walker Construction Limited
• Appoint Frank Heinrich as by-law enforcement officer (By-law 2026-34)
• Closed session to discuss confidential matters
• Adoption of confirming by-law 2026-32

Council approved the Township's participation in a co-operative tender with Blandford-Blenheim for the 2026 Annual Surface Treatment Program by Walker Construction Limited for $369,710 plus HST. A by-law was also passed to appoint Frank Heinrich as a by-law enforcement officer.

• Approved $369,710 surface treatment contract with Walker Construction (unanimous)
• Passed by-law to appoint Frank Heinrich as by-law enforcement officer (unanimous)

Committee of the Whole

The Committee of the Whole will consider consent items including community grants, infrastructure contracts, and policy updates. Key decisions include awarding a $89,556 contract for a structural assessment of the New Hamburg Arena timber roof, approving the annual hot mix asphalt program for $504,540, and awarding a $274,417 sanitary relining project. Council will also review a proposed Council-Staff Relations Policy and amendments to the Procedural By-law.

• Approve 2026 Community Grants recipients (list in Appendix A)
• Award $89,556 to Wood Research and Development for New Hamburg Arena timber roof assessment
• Award $504,540 to Brantco Construction for annual hot mix asphalt program
• Award $274,417 to Capital Sewer Services for Centennial/Hillview/Huron sanitary relining
• Approve design and funding plan for Veterans Memorial Crosswalk on Huron Street ($15,000 donated)

Council approved the 2026 Community Grants program, allocating $1,500 to the Wilmot Girls Hockey Association via amendment. The Veterans Commemorative Crosswalk design on Huron Street was approved, contingent on receiving $15,000 in donated funding. Two reports on council-staff relations and procedural bylaw were referred back to staff for further input.

• Approved 2026 Community Grants as recommended with $1,500 allocated to Wilmot Girls Hockey Association (unanimous)
• Approved Veterans Commemorative Crosswalk design on Huron Street, contingent on $15,000 donated funding (unanimous)
• Referred Council-Staff Relations Policy report back to staff for feedback incorporation (unanimous)
• Referred Procedural By-law Review report back to staff for feedback on meeting structure and notice provisions (unanimous)
• Accepted Readers Choice – Best Swimming Lessons Instruction (Platinum) award (procedural)
• Accepted Lifesaving Society Leadership Training Award (procedural)

Dangerous Dog Designation Appeal Committee

This agenda contains only procedural boilerplate. No specific items, decisions, or discussions are listed.

Council Meeting

Council will vote on increasing the mayor's annual remuneration to $50,076.57 and councillors' to $25,215.25 for the 2026-2030 term. They will also decide on a zone change for 53-75 Brubacher Street in Baden and a 20-year licence for the Prime Ministers Path statues with a $78,000 one-time expense. Other items include new sponsorship, naming rights, and donation policies, and lifting a 1994 ban on interior weddings at Castle Kilbride.

• Council remuneration: mayor +$10,651.57 to $50,076.57, councillors +$3,343.25 to $25,215.25
• Zone change for 53-75 Brubacher Street, Baden: reduce minimum lot area and side yard setback
• Prime Ministers Path: 20-year licence to Createscape, $78,000 for statue reinstallation
• New sponsorship, naming rights and donation policies for municipal assets
• Rescind 1994 ban on interior weddings and wedding photos at Castle Kilbride

Council granted custody of township-owned prime minister statues to Createscape Waterloo Region for 20 years and approved a licence of occupancy, committing up to $78,000 for reinstallation costs (using $12,800 in public donations). A zone change application for residential development at 53-75 Brubacher Street, Baden was approved. Council also adopted a refreshed Corporate Communications Strategy and approved increases to council remuneration for the 2026-2030 term.

• Approved zone change application for 53-75 Brubacher St, Baden (unanimous)
• Granted custody of prime minister statues to Createscape for 20 years with licence of occupancy (unanimous)
• Committed $78,000 for statue reinstallation, with $12,800 in donations applied (unanimous after amendment)
• Approved refreshed Corporate Communications Strategy (carried)
• Approved council remuneration increase: Mayor +$10,651.57, Councillors +$3,343.25
• Approved five-year agreement renewal with Garden Wilmot
• Rescinded ban on interior weddings at Castle Kilbride
• Adopted electronic signatures policy

Prime Ministers Path Community Steering Committee

The Prime Ministers Path Community Steering Committee meeting agenda for April 15, 2026, consists only of procedural boilerplate. No specific decisions or discussions are listed.

Special Council Meeting

Council will hold a closed session under Section 239(2)(k) to discuss property conveyances related to Prime Ministers Path. Afterwards, they will reconvene in open session to consider a by-law appointing a Fire Chief and Emergency Management Coordinator, and to confirm the meeting's proceedings.

• Closed session re: Prime Ministers Path property conveyances
• By-law 2026-21 appointing Scott Pipe as Fire Chief and CEMC
• By-law 2026-22 confirming proceedings

Council approved $90,000 in capital from the Infrastructure Reserve for septic system remediation at the New Dundee Community Centre (unanimous). Council also appointed Scott Pipe as Fire Chief and Emergency Management Coordinator. A closed session discussed property conveyances related to the Prime Ministers Path with staff directed to proceed.

• Approved $90,000 for New Dundee Community Centre septic remediation (unanimous)
• Appointed Scott Pipe as Fire Chief and Emergency Management Coordinator (unanimous)
• Received closed session report on Prime Ministers Path property conveyances and directed staff to proceed

Committee of the Whole

The Committee of the Whole will review several zoning applications in Baden and update municipal policies. Key decisions include adjusting council remuneration and renewing a five-year agreement with Garden Wilmot.

• Proposed Mayor's annual base pay increase to $50,076.57 and Councillors' to $25,215.25
• Zone change application for 53-75 Brubacher Street, Baden
• Subdivision and zone change application for Activa Holdings, Baden
• Proposal to lift the 1994 ban on interior weddings and photography at Castle Kilbride
• New policies regarding municipal sponsorship, naming rights, and donations

Council approved increases to base annual remuneration for the 2026-2030 term: mayor's salary rises by $10,651.57 to $50,076.57, and councillors' by $3,343.25 to $25,215.25. A comparative analysis of remuneration is to be completed in 2027. Additionally, Council rescinded the 1994 ban on interior weddings at Castle Kilbride, directed staff to present by-laws for electronic signatures, a renewal of the Garden Wilmot agreement, and new sponsorship/naming rights policies. Two zoning and subdivision applications were received for information only, with no final decisions made.

• Approved mayor's remuneration increase to $50,076.57 (unanimous)
• Approved councillors' remuneration increase to $25,215.25 (unanimous)
• Rescinded 1994 ban on interior weddings at Castle Kilbride (unanimous)
• Directed staff to present by-law for electronic signatures policy (unanimous)
• Directed staff to present by-law for five-year Garden Wilmot agreement (unanimous)
• Directed staff to present by-laws for sponsorship, naming rights, and donation policies (unanimous)
• Received zone change application 01/26 for 53-75 Brubacher Street as information (unanimous)
• Received draft plan of subdivision 30T-22602 and zone change 11-22 for Activa Holdings as information (unanimous)

Prime Ministers Path Community Steering Committee

The Prime Ministers Path Community Steering Committee meeting on 2026-04-01 has no agenda items listed. No decisions or discussion topics are documented in the agenda.

The committee adopted the agenda and the March 4, 2026 minutes. The presented site plan was accepted as Site Plan 1.0. An additional meeting was scheduled for April 15, 2026 to discuss renaming the project.

• Agenda adopted (Carried)
• March 4, 2026 minutes adopted (Carried)
• Site plan accepted as Site Plan 1.0 (Carried)
• Additional meeting scheduled for April 15, 2026 to discuss project renaming (Scheduled)

Committee of Adjustment

The Committee of Adjustment will hold public hearings to decide on three land-use submissions. These include requests for accessory building modifications and a lot addition involving infrastructure requirements.

• A-03/26: Request to increase lot coverage to 50% and accessory building height to 7.5 metres at 69 Snyder's Road West, Baden
• A-04/26: Request to increase accessory building area to approximately 123% of main building coverage at 2258 & 2285 Huron Road
• B-05/26: Request to sever 391.9m2 for a lot addition at 63 Benjamin Street, New Dundee, requiring watermain replacement on Benjamin Street

Council Meeting

Council will review a draft Official Plan regarding growth targets and intensification. The body is also considering the appointment of a Municipal Sustainability Manager and the adoption of 2026 municipal election policies.

• By-law 2026-20 to appoint Christopher Cleave as Fire Chief and Community Emergency Management Coordinator
• Proposed one-year contract for a Municipal Sustainability Manager shared with Township of Wellesley
• Draft Official Plan Direction on Growth Target and Intensification
• Proposal to repurpose Rescue 627 as a Rehabilitation Apparatus for firefighter health and safety
• By-law to deem Registered Plan 627 (Lots 134 and 134) not to be part of a plan of subdivision

Council adopted the agenda and a consent agenda of eight items unanimously. It approved the 2026 Work Plan and directed staff to hire a one‑year Municipal Sustainability Manager contract. The council also instructed staff to prepare by‑laws for an election recount policy and use of municipal resources during elections. Finally, staff were directed to complete the final design of the Petersburg Water System in phased stages and recommend funding for the concrete sidewalk in the 2027 capital budget.

• Adopted agenda (motion carried unanimously)
• Amended minutes of Jan 29 and Feb 9 2026 special meetings – motion defeated
• Approved consent agenda items 13.1‑13.8 (motion carried unanimously)
• Endorsed 2026 Work Plan (motion carried unanimously)
• Directed staff to fill a one‑year Municipal Sustainability Manager contract (motion carried unanimously)
• Directed staff to present by‑laws for election recount and resource‑use policies (motion carried unanimously)
• Directed staff to complete final design of Petersburg Water System with multi‑phase approach and recommend 2027 sidewalk funding (motion carried unanimously)

Prime Ministers Path Community Steering Committee

The Prime Ministers Path Community Steering Committee is meeting to discuss items from various working groups. The committee will also review and potentially adopt the minutes from the February 4, 2026 meeting.

• Discussion on Governance and Policy
• Discussion on Education
• Discussion on Site Plan/ Community Garden
• Discussion on Communities Engagement
• Discussion on Fundraising

The committee adopted the agenda and the minutes from the February 4, 2026 meeting. A motion was carried to bring forward a Site Plan 1.0 and recommendations for the draft agreements with Createscape Waterloo Region to be considered at the April 1 meeting.

• Adopted agenda (carried)
• Adopted February 4, 2026 minutes (carried)
• Approved motion to present Site Plan 1.0 and draft‑agreement recommendations at April 1 meeting (carried)

Committee of the Whole

The Committee of the Whole will consider several reports, including a fire‑service proposal to retain and convert Rescue 627 into a dedicated rehabilitation unit without requesting capital funds for 2026. The council will also receive a consent agenda item on a tree‑planting project, a traffic and parking by‑law amendment request, an infrastructure asset condition report for sanitary and water systems, and an annual review of the Heritage and Castle Kilbride Advisory Committee.

• Consent Agenda Item 10.1 – Mannheim Carolinian Corner Let’s Tree Wilmot Planting (information report).
• Report FS-2026-01 – Repurpose Rescue 627 to Rehab Apparatus; authorize retention and repurpose, no 2026 capital funds requested.
• Report IS-2026-04 – Traffic and Parking By‑Law Amendment; staff directed to present amendment to By‑Law 2016‑52.
• Report IS-2026-08 – Infrastructure Asset Condition and Investment Needs for Sanitary and Water; refer program to 10‑year capital forecast.
• Report DC-2026-02 – Wilmot Heritage and Castle Kilbride Advisory Committee Annual Review (information report).

The Committee of the Whole unanimously approved several items. It authorized the Fire Service to keep Rescue 627 and convert it to a dedicated rehabilitation unit without requesting capital funds for 2026. It also directed staff to review a parking amendment on McFadyen Street, refer water and sanitary sewer repairs to the 10‑year capital forecast, and begin an internal review of council remuneration for 2027‑2030.

• Approved Consent Agenda Items 10.1 & 10.2 (unanimous)
• Authorized Fire Service to retain Rescue 627 as a rehab apparatus, no 2026 capital funds (unanimous)
• Confirmed commitment to resources for Drinking Water Quality Management Standard (unanimous)
• Directed staff to further review McFadyen Street parking amendment and report back (unanimous)
• Directed staff to present a by‑law amendment to By‑Law 2016‑52 for future consideration (unanimous)
• Referred watermain and sanitary sewer repair program to the 10‑year capital forecast (unanimous)
• Directed staff to initiate an Internal Administrative Review of council remuneration for 2027‑2030 (unanimous)
• Received Wilmot Heritage and Castle Kilbride Advisory Committee report for information (unanimous)

Council Meeting

The Wilmot Council is meeting to discuss a final report on service delivery and organizational review. The body is also considering infrastructure projects including a new fire station and EV charging station, as well as drainage and police camera agreements.

• Allocation of approximately $12,500 in municipal accommodation tax for a New Hamburg tourism feasibility study
• Schematic design and cost estimate for Wilmot Fire Station 3 and Park & Facility Operations Centre at 30 Neville Street
• Proposed agreement with Grand River Energy for a Level 3 Electric Vehicle Charging Station at the Wilmot Recreation Complex
• Proposed agreement with Waterloo Regional Police Services to install CCTV cameras on municipal property
• Adoption of the Engineer's Report and provisional by-law 2026-10 for the Petersburg Drain

The Council approved all consent‑agenda items, including receiving a report on a Level 3 electric‑vehicle charging station and directing staff to draft a by‑law to approve the station at the Wilmot Recreation Complex. It also adopted the Winter Operations Plan and Minimum Maintenance Standards for township roadways. Additionally, staff were authorized to implement near‑term recommendations of the Service Delivery and Organizational Review using existing resources and to report back in Q2 2026.

• Approved Consent Agenda Items 12.1‑12.4 (unanimous)
• Received report and directed staff to bring forward a by‑law for a Level 3 EV charging station at the Wilmot Recreation Complex (unanimous)
• Received report and directed staff to incorporate future fire‑station phases into the 10‑Year Capital Plan (unanimous)
• Adopted Minimum Maintenance Standards for township roadways (unanimous)
• Endorsed implementation of the Winter Operations Plan (unanimous)
• Authorized staff to implement near‑term Service Delivery Review recommendations with current resources (unanimous)
• Directed staff to present a by‑law authorizing the Mayor and Clerk to execute the Housing‑Enabling Water Systems Fund agreement (unanimous)
• Adopted minutes of previous meetings (unanimous)

Heritage Wilmot and Castle Kilbride Advisory Committee

The Heritage Wilmot and Castle Kilbride Advisory Committee will review 2025 annual reports for both heritage sites and discuss updates for Heritage Day 2026 and the Castle Kilbride strategic plan.

• Endorse 2025 Heritage Wilmot Activities annual review
• Review Castle Kilbride 2025 Year End Review
• Receive Castle Kilbride February 2026 activities summary
• Discuss Strategic Plan for Castle Kilbride 2026-2031
• Update on Heritage Day 2026

The committee adopted the December 9, 2025 minutes and endorsed three heritage reports. It also instructed staff to investigate the cost of re‑printing the Castle Kilbride book and to explore other fundraising options. All motions were carried.

• Adopted December 9, 2025 minutes (motion carried)
• Endorsed Heritage Wilmot Activities 2025 report HCAC 01-26 (motion carried)
• Endorsed Castle Kilbride 2025 Year End Review HCAC 02-26 (motion carried)
• Received Castle Kilbride Summary of Activities HCAC 03-26 for information (motion carried)
• Directed staff to examine reprint costs for the Castle Kilbride book and other fundraising opportunities (motion carried)

Special Council Meeting

The Special Council will review amendments to the Mayor’s budget, including line‑by‑line and updated capital request forms. It will also consider three by‑laws: appointing Andrew Mechalko as Acting Fire Chief, appointing Nicole Schnurr as Acting Community Emergency Management Coordinator, and a confirmatory by‑law 2026‑09. Additional agenda items cover routine procedural matters such as calls to order, disclosures, and public comments.

• Amendments to the Mayor’s budget (line‑by‑line and capital request forms)
• By‑law 2026‑07 to appoint Acting Fire Chief Andrew Mechalko
• By‑law 2026‑08 to appoint Acting Community Emergency Management Coordinator Nicole Schnurr
• Confirmatory By‑law 2026‑09 to be read and passed

The council expressed formal concern about the Region of Waterloo's recommendation to rescind the 1980 Water Taking Policy for Wilmot Township. It requested detailed information on surplus water definitions, groundwater protection, and operating limits, and asked the region to temporarily suspend the policy until 2027. The resolution was adopted unanimously. Additional items included budget amendments and the passage of two by‑laws.

• Resolution 2026-26 – Waive notice requirements (unanimously)
• Resolution 2026-29 – Adopt water‑policy resolution requesting information, operating limits and temporary suspension of the 1980 policy until 2027 (unanimously)
• Resolution 2026-30 – Acknowledge community‑centre review and direct staff to engage residents on long‑term feasibility (unanimously)
• Resolution 2026-31 – Refer community‑centre motion to Committee of the Whole (unanimously)
• Resolution 2026-32 – Amend mayor's budget to strike Capital Budget Item #27 Fire Extinguisher Training Proposal (defeated)
• Resolution 2026-35 – Amend mayor's budget to strike Development, Conferences and Events $25,000 (unanimously)
• Resolution 2026-36 – Amend mayor's budget to insert $17,000 for a Sustainability Officer contract (defeated)
• Resolution 2026-37 – Pass By‑Laws 2026-07 (appoint Fire Chief) and 2026-08 (appoint Community Emergency Management Coordinator) (unanimously)

Prime Ministers Path Community Steering Committee

The Prime Ministers Path Community Steering Committee will consider adopting the agenda for the February 4, 2026 meeting and adopting the minutes from the January 7, 2026 meeting. The committee will review orientation materials and discuss the appointment of a student advisor. It will also consider selection criteria and a recommendation for a preferred external organization to support the project.

• Adopt the agenda for the February 4, 2026 meeting
• Adopt the minutes of the January 7, 2026 meeting
• Review orientation materials (procedural by‑law, code of conduct, governance policy)
• Discuss the role of a student advisor for the committee
• Consider selection criteria and recommendation for a preferred external organization

The steering committee adopted its agenda and the minutes from the January 7, 2026 meeting. It established four working groups (Governance and Policy, Education, Site Plan/Community Garden, Community Engagement, and Fundraising). The committee voted to recommend Createscape Waterloo Region as the external organization to assume responsibility for the Prime Ministers Path. The meeting was adjourned.

• Agenda adoption carried
• January 7, 2026 minutes adoption carried
• Working groups established (Governance and Policy, Education, Site Plan/Community Garden, Community Engagement, Fundraising)
• Recommendation to Council to select Createscape Waterloo Region carried
• Meeting adjourned carried