Wilmot public meetings in 2024
25 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Dangerous Dog Designation Appeal Committee
The Dangerous Dog Designation Appeal Committee will meet to consider one specific appeal. This is a quasi-judicial public hearing where the public may attend but not speak.
- Appeal No. 2024-01 regarding a Dangerous Dog Designation by appellant Ashley Sousa ("Gnemmi")
Council Meeting
Wilmot Township Council will discuss recruitment options for a new Chief Administrative Officer and a proposed report on the township's financial history over the last two decades. The body is also deciding on a fire service boundary agreement and a storm outlet purchase.
- Proposed report on 20-year financial history including debt, tax increases, and reserves
- Purchase and sale agreement for a storm outlet in MAK Subdivision for $24,000
- Fire Service Boundary Agreement with Township of Blandford-Blenheim (By-Law 2024-59)
- Recruitment options for Chief Administrative Officer (CAO)
- Amendments to the Community Grants Program for 2025
Special Council Meeting
Council is reviewing the 2025 Operating and Capital Budget. Recommendations from this meeting are referred to the January 16, 2025 Special Council Meeting for approval.
- Proposed 2025 operating budget gross expenditure of $33,264,150
- Proposed 2025 property tax and payment-in-lieu of taxes levy of $18,452,560
- Proposed 2025 Capital Budget gross expenditure of $26,299,201
- Proposed water volume charge of $2.42 per cubic meter (4.90% increase over 2024)
- Proposed wastewater volume charge of $3.26 per cubic meter (5.90% increase over 2024)
Regional Municipality of Waterloo All Councils Meeting
The agenda for the Regional Municipality of Waterloo All Councils meeting on 2024-12-06 contains no listed items. It consists only of placeholders and boilerplate sections without any decisions, proposals, or discussions. No concrete actions or topics are presented for council consideration.
Council Meeting
The Township of Wilmot Council will vote on the 2025 Council meeting schedule and adopt the Committee of the Whole Terms of Reference. It will also consider a petition for drainage works for Grace Mennonite Fellowship Church and appoint K. Smart Associates Limited as the engineering firm. Additional items include approval of the Council‑Staff Relations Policy, a motion to study a Veterans Crosswalk on Huron Street in New Hamburg, and direction for LURA to draft a working‑group Terms of Reference for the future of the Prime Ministers Path.
- Approve 2025 Council Meeting Schedule and Committee of the Whole Terms of Reference (COR-2024-54).
- Accept petition for drainage works by Grace Mennonite Fellowship Church and appoint K. Smart Associates Limited as engineer (COR-2024-55).
- Approve Council‑Staff Relations Policy effective Jan 1 2025 (COR-2024-56).
- Direct staff to report on feasibility and cost of a Veterans Crosswalk on Huron Street, New Hamburg (Notice of Motion 12.1).
- Instruct LURA to provide a Terms of Reference for a working group on the future of the Prime Ministers Path (Notice of Motion 12.2).
Wilmot Canada Day Event Task Force
The Wilmot Canada Day Event Task Force will discuss the 2025 event location and approve a proposed budget for bouncy castles, gaming trailers, and fireworks. The group also approved the meeting schedule for the first half of 2025.
- Approval of 2025 meeting schedule
- Approval of contract for bouncy castles, gaming trailer, and dunk tank ($5,000 plus HST)
- Approval of fireworks contract ($10,000 plus HST)
- Discussion on 2025 Canada Day event location
- Discussion on appointing members to sub-committees
Council Meeting
Wilmot Township Council is deciding on a zoning amendment to increase building height at 430 Snyder’s Road East. The body is also reviewing funding for accounting software and interior renovations for Fire Station 2.
- Zone Change Application 04/24 for 430 Snyder’s Road East to increase building height from 2 to 4 stories
- Contract award of $298,862.80 (net of HST) to Orion Construction and Management Company for Fire Station 2 interior renovations
- Proposed $300,000 in additional funding for Municipal Accounting Software Upgrade (1230-003)
- Closed session to discuss St. Agatha Community Centre litigation and Cost-of-Living Adjustment labour relations
- Review of the Council-Staff Relations Policy and proposed 2025 Council Meeting Schedule
Council Meeting
The Wilmot Council is meeting to approve the 2024 Strategic Action Plan and the 2024 Community Services Master Plan. The body is also deciding on several infrastructure contracts and adjusting the 2025 budget schedule.
- Award of $750,000 contract to Cimco Refrigeration for Wilmot Recreation Complex Refrigeration Plant Replacements, plus an additional $100,000 budget increase
- Award of $387,188.50 contract to Royal Fence Limited for the Annual Guiderail Program
- Award of contract to K. Smart Associates Limited for Biennial OSIM Inspections Program ($35,605.00 for term one; $19,670.00 for optional term two)
- Approval of the 2024 Strategic Action Plan and 2024 Community Services Master Plan
- By-Law 2024-50 to appoint Greg Lyons as a Municipal Law Enforcement Officer
Wilmot Canada Day Event Task Force
The Wilmot Canada Day Event Task Force will adopt the September 10 minutes, approve its Terms of Reference and direct staff to submit them to Council. It will receive the proposed 2025 budget for information and vote on three procurement contracts: bouncy castles, gaming trailer and dunk tank; fireworks; and a portable water‑bottle filling station. The meeting also includes routine items such as delegations, correspondence and announcements.
- Approval of the Terms of Reference and direction for Council approval
- Approval of contract for bouncy castles, gaming trailer and dunk tank up to $5,000.00 plus HST
- Approval of contract for fireworks up to $10,000.00 plus HST
- Approval of rental of one portable water bottle filling station up to $1,250.00 plus HST
- Receipt of the proposed 2025 budget for the Task Force (information only)
Council Meeting
The Township of Wilmot Council will hold a closed session to consider municipal drain litigation and other solicitor‑client privileged matters, then reconvene in open session. In open session the Council will adopt the agenda, approve the September 23 minutes, and consider several consent and report items. Decisions include authorizing municipal access agreements for third‑party utilities with related fee‑bylaw changes, endorsing an on‑road winter parking plan on Carmel‑Koch Road, endorsing a gravel trail option over the Oxford‑Waterloo Bridge with associated costs, and passing a confirmatory by‑law.
- IS-2024-32: Authorize Municipal Access Agreements for third‑party utilities and remove related fees from the Fees and Charges By‑Law.
- IS-2024-34: Endorse on‑road winter parking plan on Carmel‑Koch Road, including intersection realignment, and forward capital/operating costs to the 2025 Budget.
- IS-2024-36: Endorse alternative 2 gravel trail over Oxford‑Waterloo Bridge, with $100,000 capital and $5,000 operating costs to be considered in the 2025 Budget.
- By‑Law 2024‑49: Read three times and pass the confirmatory by‑law.
- Closed session: Consider municipal drain litigation, special charges, communications manager personal matters, and other solicitor‑client privileged advice.
Council Meeting
The Wilmot Council meeting will consider a closed session on labour relations, adopt the agenda, and approve several items including a zone change for 1238 Snyder’s Road East, a grant request for the Nithview Long‑Term Care Home, and a Traffic Calming Policy with multiple budget allocations. The council will also receive reports on community services plans and will authorize a $700,000 capital project to replace chillers in the Wilmot Recreation Complex refrigeration plant.
- Approve Zone Change Application 05/24 for two temporary single‑detached dwellings at 1238 Snyder’s Road East
- Award contract for RFP 2024‑16 consulting services on public engagement for the future PMP
- Endorse Traffic Calming Policy with budget items: $50,000 operating, $35,000 capital study, $40,000 intersection safety, $20,000 speed‑zone review
- Approve grant request for Nithview Long‑Term Care Home to cover required development charge payments
- Authorize $700,000 capital project to replace chillers in the Wilmot Recreation Complex refrigeration plant
Special Council Meeting
The Council is meeting to discuss a human resources matter subject to solicitor-client privilege in a closed session. The meeting also includes the passage of a confirmatory by-law.
- Closed session to consider a Human Resources Matter
- By-Law 2024-46 Special Council Confirmatory By-Law
Wilmot Canada Day Event Task Force
The Wilmot Canada Day Event Task Force is meeting to review the final expenditures and budget for the 2024 event. The committee will also consider approving a post-event report to be presented at the September 23rd Regular Council Meeting.
- Review of 2024 Canada Day General Ledger Revenue and Expenditures
- Review of 2024 Canada Day Budget
- Approval of the 2024 Wilmot Canada Day Event Task Force Post-Event Report
Council Meeting
The Wilmot Council is meeting to decide on a sanitary trunk sewer contract for Baden and a new 4-unit as-of-right housing bylaw. The body will also review several zoning applications and a long-term financial framework.
- Award of Phase 1 Baden Sanitary Trunk Sewer contract to Steed and Evans Limited for $2,798,391.70 plus HST
- Proposal to implement a 4 unit as-of-right bylaw for the CMHC Housing Accelerator Fund application
- Zone Change Application 07/21 and Draft Plan of Subdivision 30T-21601 for Snyder's Road (Baden)
- Official Plan Amendment 02/24 and Zone Change 03/24 for 59 Bergey Court / 12 Shephard Place, New Hamburg
- Zone Change Application 04/24 for 430 Snyder’s Road East, Baden
Council Meeting
The Township of Wilmot Council will adopt the agenda, approve minutes from previous meetings, and award the annual asphalt, concrete and turf repair contract to Vista Contracting Ltd. for $129,080.50 plus HST. It will receive a summary of the 2023 Roads Needs Study and approve a budget scenario of $800,000 for road assets with a 20% increase forecast. Staff will be directed to develop a Site Alteration by‑law program for the 2025 work program and to include several wastewater capital projects, totaling several million dollars, in the upcoming budget. By‑laws 2024‑42 and the confirmatory By‑law 2024‑43 will be read three times and passed.
- Award of Annual Asphalt, Concrete and Turf Repairs contract to Vista Contracting Ltd. for $129,080.50 plus HST (term one, Sep‑Nov 2024).
- Approval of $800,000 road‑asset capital needs per budget scenario 3, with a 20% increase forecast for the 10‑year period.
- Staff directed to establish a Site Alteration program, including stakeholder consultation and by‑law enactment for the 2025 work program.
- Inclusion of wastewater capital projects in the budget: Sewer/Lateral Relining $470,000; FM004 Huron St & Grandview Ave $1,469,000; New Hamburg Sewer Rehabilitation $2,042,000; Baden Sewer Rehabilitation $1,472,000; plus related projects.
- Adoption of By‑law 2024‑42 (rules of order and procedure) and Confirmatory By‑law 2024‑43 after three readings.
Wilmot Canada Day Event Task Force
The Wilmot Canada Day Event Task Force will adopt the agenda and approve the minutes from its June 25 meeting. It will receive an event expenditure and budget report for information, noting that final invoices are still pending. Members will also take part in a feedback exercise to discuss what went well and what could be improved in the event planning.
- Adopt the agenda for the August 13 meeting
- Approve the June 25, 2024 meeting minutes
- Receive the Event Expenditure and Budget Report (attachments provided)
- Conduct a roundtable feedback exercise on the Canada Day event
- Allow delegations of up to seven minutes to address agenda items
Special Council Meeting
The Township of Wilmot Council will meet at the Mannheim Community Centre to conduct a Strategic Action Plan Leadership Session with consultant Kelly Linton. The meeting will also include the adoption of the agenda and a confirmatory by-law.
- Strategic Action Plan Leadership Session with Kelly Linton
- Adoption of the Special Council Agenda
- Confirmatory By-Law 2024-41
Council Meeting
Council is deciding on several infrastructure contracts, including bridge and road work. The body is also considering funding increases for a specific road project and accepting petitions for drainage works.
- Contract award to GEI Consultants Canada Limited for $125,320.00 for culvert and bridge work on Huron Road and Carmel Koch Road
- Contract award to Steed and Evans Limited for $205,821.00 for the Annual Hot Mix Asphalt Program
- Proposed $200,000 funding increase for the Punkeydoodles Oxford Road 5 Project
- Acceptance of drainage works petitions from Kevin and Tracey Erb and JJZ Developments Inc.
- Proposed procedural by-law amendment relating to delegations
Special Council Meeting
The Special Council will open at 5:00 p.m., hold a closed session for confidential provincial information, then reconvene in open session. Council will adopt the agenda, disclose any pecuniary interests, and address business arising from the closed session. The primary decision is to read By‑Law 2024‑39 three times and pass it as a Confirmatory By‑Law.
- Closed session to consider confidential information supplied by the Province of Ontario
- Territorial land acknowledgement by Councillor K. Wilkinson
- Adoption of the agenda for the July 17, 2024 meeting
- Disclosure of pecuniary interest under the Municipal Conflict of Interest Act
- Consideration and passage of Confirmatory By‑Law 2024‑39
Wilmot Canada Day Event Task Force
The 2024 Wilmot Canada Day Event Task Force is meeting to consider the approval of the event's schedule and opening ceremony details. The agenda also includes budget tracking updates, sponsorship correspondence from The Optimist Club of New Hamburg, and a motion for water bottle purchases.
- Approval of the Schedule of Events
- Approval of Opening Ceremonies and Remarks schedule
- Motion to purchase water bottles with an upset limit of $100.00
- Correspondence from The Optimist Club of New Hamburg regarding event sponsorship
- Update on the Erb Transport truck
Council Meeting
The Council is reviewing a draft plan of subdivision and zone change application for Wilmot Woods Developments Inc., which includes up to 489 townhomes/detached units and up to 254 stacked units. The agenda also covers a proposed 10-year funding agreement with the Association of Municipalities of Ontario and a server upgrade award.
- Draft Plan of Subdivision and Zone Change for Wilmot Woods (up to 489 townhomes/detached units and up to 254 stacked units)
- Funding agreement for the Renewed Canada Community-Building Fund, 2024-2034
- Server Upgrade Award
- Review of Bill 165, Keeping Energy Costs Down Act, 2024
Regional Municipality of Waterloo All Councils Meeting
The provided text contains only procedural software boilerplate and interface instructions. No specific council decisions or discussions are documented in this record.
Special Council Meeting
Council and the Corporate Leadership Team will participate in a strategic action plan leadership session led by Kelly Linton of Linton Consulting Services. The meeting also includes the consideration of Confirmatory By-law 2024-32.
- Strategic Action Plan Leadership Session with Linton Consulting Services
- Confirmatory By-law 2024-32
Wilmot Canada Day Event Task Force
The 2024 Wilmot Canada Day Event Task Force is meeting to review preparations for the upcoming holiday. The committee will consider several requests to increase spending limits for youth events, security, and volunteer supplies. Members will also review the band schedule and updates regarding the Sunrise Ceremony.
- Increase Canada Day Youth Events upset limit by $500.00
- Purchase volunteer lanyards at an upset limit of $100.00
- Increase Event Security upset limit by $400.00
- Increase volunteer t-shirt upset limit by $200.00
- Approval of the Band Schedule
Council Meeting
The meeting includes presentations on community grants and greenhouse gas inventory reports. Council will also consider motions regarding agricultural advisory committees and public speaking rules. An update on the Knipfel Private Drinking Water System Conversion is also included.
- Motion to advocate for improvements to Ontario's 'catch and release' justice system
- Proposal to explore creating an Agricultural Advisory Committee
- Proposal to amend the Procedural By-law regarding public speaking opportunities
- Authorization of a video streaming agreement at Wilmot Recreation Complex
- Update on the Knipfel Private Drinking Water System Conversion